CONTRACT 5314B Amendment CLOSED Agreement No. 53148
Agreement No. 5314B
SECOND AMENDMENT TO
AGREEMENT NO. 5314 BETWEEN
THE CITY OF EL SEGUNDO AND
MANAGEMENT PARTNERS CORPORATION
THIS SECOND AMENDMENT("Amendment")is made and entered into this 19'x'day of
September 2017,by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California("CITY"), and MANAGEMENT PARTNERS
CORPORATION, an Ohio Corporation("CONSULTANT").
The parties agree as follows:
1. Pursuant to Section 35 of the Agreement between the parties, Section 2 of the
Agreement ("Scope of Services") is amended to add the services described in the
attached Exhibit D "Strategic Plan Documents," which is incorporated herein by this
reference.
2. The parties also desire to amend the Agreement by increasing the total amount of the
Agreement by $6,500, so that the total, not-to-exceed amount of the Agreement is
$29,300.
3. This Amendment may be executed in any number or counterparts,each of which will be
an original,but all of which together constitutes one instrument executed on the same
date.
4. Except as modified by this Amendment,all other terms and conditions of Agreement
No. 5314 remain the same.
[SIGNATURES ON FOLLOWING PAGE]
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Agreement No. 53146
Agreement No. 5314B
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY SEGUNDO MANAGEMENT PARTNERS
("01 I-,'ORATION
.............
CaqGerald Newfarmer
Mariager President/CEO
ATTEs,r:
Taxpayer ID No.
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City ' ek
APPROVED AS TO FORM:
Mar
City Attorney
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Agreement No. 5314B
EXHIBIT D
Management
Partners
August 14,2017
Mr, Greg Carpenter
City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Carpenter:
Thank you for the opportunity to submit a proposal to create new strategic plan documents for
the City of El Segundo.Management Partners has the expertise to do that and we would be
pleased to assist you.
Approach
It is our understanding that there are several audiences for the new documents,including the
City Council,staff and community.One version will be a short form for Council and
community use and a second version will contain enough detail at a work plan level so it can be
used as a management tool.
» Strategic pian "in brie`— One version will be oriented toward the Council and
external groups(such as the City's commissions,Chamber of Commerce, downtown
groups,residents,and other organizations) and will include vision,mission,values,
goals and the City Council's key priorities.This is the version that will focus on the
Council's policy role.
Strategic plan with detail—The second document will be longer,including the
components you and the team developed in your 2016 strategic plan.It will be updated
with the August 2017 Council priorities and will be restructured into a format that is
easily updatable and useable by departments.
We have outlined our approach below.We will work collaboratively with you and.your team to
ensure the final products meet your requirements.
Activity I—Design Templates and Create Document Structure
Jan will start by having a phone conversation with you and Finance Director Joe Lillio to
confirm our understanding of how you intend to use the final strategic plan documents.This
will help ensure that we design them with the right audiences in mind.
1730 MADISON ROAD • CINCINNATI,OH 45206 • 513 8615400 • FAx 513 8613480 MANAGEMENTPARTNERS.COM
2107 NORTH FIRST STREET,SUITE470 • SAN JOSE,CALIFORNIA 95131 • 408 4375400 " FAx 408 453 6191
3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 • FAx 408 453 6191
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Agreement No. 53146
Mr.Greg Carpenter Page 2
We will then design the templates and create the document structure. Jan will review the draft
templates and document structure with you to ensure they will meet your needs.
Activity 2—Prepare Strategic Plan Documents
Once we have the template and document structure finalized,we will prepare draft strategic
plan documents.The basis of the strategic plan documents will be two sources:l) the City's
2016 strategic plan and 2)the priorities set in August 2017 as part of the Council's strategic
planning sessions.We will seek high-resolution photos from the City to insert into the strategic
plan documents.
We will review the draft documents with you and receive your feedback.We will then finalize
both strategic plan documents.
Project Team
Management Partners has a project team that is highly qualified to complete this work for the
City of El Segundo.This project will be a top priority for Management Partners and our team
members will be available in whatever capacity will contribute to the success of the project.Jan
Perkins will serve as lead consultant and will be responsible for execution of the project.She
will be supported by Patricia Black.Both have significant strategic planning experience.Their
qualifications are briefly summarized below.
Jan Perkins, Senior Partner
Jan has 30 years of management experience in local government.Before joining Management
Partners in 2005 she served in several California and Michigan jurisdictions,including as city
manager in Fremont and Morgan Hill,California.She also served the cities of Santa Ana,
California;Grand Rapids,Michigan;and Adrian,Michigan.She provides assistance to
government leaders in organizational analysis,leadership development,facilitation,strategic
planning,teambuilding,executive performance evaluation,and policy board/staff effectiveness.
A sampling of clients she has served includes the Counties of Monterey,Santa Barbara and
Ventura;and the Cities of Garden Grove,Santa Ana,Laguna Beach,Newport Beach,Tustin,
OranMSari Juan Capistrano,Seal-Beach;-Huntington Beach,Santa Maria,-Martinez,Benicia,
Pleasanton,Vallejo, Concord,Hayward,and San Jose.Jan is a frequent speaker at conferences
and has authored a number of articles on leadership,executive performance evaluation,ethics
and successful hiring strategies.Jan holds an undergraduate degree in sociology and a master's
of public administration from the University of Kansas.She completed the Program for Senior
Executives in State and Local Government from Harvard University and is an ICMA
Credentialed Manager.
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Agreement No. 53146
Mr, Greg Carpenter Page 3
(Patricia Black, Management Analyst
Patricia is a public policy and communications analyst trained in quantitative and qualitative
research methods,group facilitation and process management.Her areas of local government
experience include conducting organizational assessments, communications analyses and
systems workflow design.Her most recent projects focus on the use of social media by local
governments for emergency communications during natural disasters,process analysis,fee
structure assessments, and benefits analysis.Prior to joining Management Partners, Patricia
worked in the City of Mountain View's City Manager's Office.Her professional experience also
includes work in high-tech, education and non-profit policy and systems analysis.Since joining
Management Partners,Patricia has assisted with projects for numerous California cities
including Beverly Hills,Benicia, Roseville,San Bernardino, and Pleasanton;the Mid-Peninsula
Regional Open Space District; and the County of Monterey.Her work has involved assisting
with organizational performance assessments and staffing analyses, developing performance
measures, creating training,materials for board and commission workshops, developing
engaging slide decks for governing body/executive staff workshops and creating infographics
for community outreach.
Project Hours and Cost
Management Partners estimates 53 hours will be required for this assignment.We will complete
the plan of work described above for a fixed fee of$6,500,which includes our expenses.
We would enjoy working with you on this important undertaking.Please feel free to contact Jan
Perkins at 949-202-8870 if you have any questions.
Sincerely,
Andrew S.Belknap
Regional Vice President
Accepted for tI Citi f El Segundo do y;
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Agreement No. 53146