2017 Aug 15 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 15, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes _ Present
Mayor Pro Tem Boyles - Absent
Council Member Dugan Present
Council Member Brann - Present
Council Member Pirsztuk Present
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
1, Consideration and possible action to interview candidates of the Library Board of
Trustees.
(Fiscal Impact: None)
Council interviewed candidates for the Library Board of Trustees and selected Sara
Whelan and Kristie Sherrill. The appointments will be announced at the September 5,
2017 City Council Meeting.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -2- matters
1 . Finder vs. City of EI Segundo, LASC Case No. BC621078
2. Exotic Reef vs. City of EI Segundo, LASC Case No. BC612264
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AUGUST 15,2017
PAGE NO.1
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3-
matters
1. Employee Organizations: Police Management Association; Supervisory and
Professional Employees Association; City Employees Association.
Agency Designated Representative: Labor Negotiator, Irma Rodriquez Moisa
and City Manager, Greg Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 5:50 PM
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AUGUST 15,2017
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REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 15, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Kevin Gouder, Troop 733
PRESENTATIONS
a) Presentation by Mayor Fuentes to Supervisor Janice Hahn thanking her for her
assistance on the Vista Del Mar restriping situation.
b) Presentation of the Quarterly Investment Portfolio by Crista Binder, City
Treasurer and Dino Marsocci, Deputy City Treasurer II.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles Absent
Council Member Dugan - Present
Council Member Brann Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Elyse Beardsley, resident and South Bay Workers Investment Board representative
gave the annual SBWIB report and reminded the residents of the Annual Main Street
Car Show taking place Saturday, August 19, 2017.
Ron Swanson, resident and business owner, commented on the potential development
of TopGolf, item #C2.
Nate Chittick, resident and business owner, commented on the potential development of
TopGolf, item #C2.
Dave Atkinson, resident, commented on the potential development of TopGolf, item
#C2.
Joyce Genius, resident, commented on the recent Oversized Vehicle Ordinance and
how it has effected her life.
Ryan Crespi, resident, commented on the potential development of TopGolf, item #C2.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Mayor Fuentes thanked Elyse Beardsley for the report.
A. PROCEDURAL MOTIONS
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AUGUST 15,2017
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Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Consideration and possible action regarding Approval of Environmental
Assessment No. EA-1161 and adoption of an Ordinance (Zone Text Amendment
No. ZTA 16-05) to amend various sections of the EI Segundo Municipal Code
(ESMC) Title 15 (Zoning) making numerous corrections and general edits
("Clean-up"). Adopting this Ordinance is statutorily exempt from further
environmental review under the California Environmental Quality Act (California
Public Resources Code §§21000, et seq., "CEQA") and CEQA Guidelines (14
California Code of Regulations §§15000, et seq.), because it consists only of
minor revisions and clarifications to existing zoning regulations and related
procedures. (Applicant: City of EI Segundo).
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Mark Hensley, City Attorney, explained the voting process and explained the one
ordinance brought to Council originally, is now four ordinances. This will allow individual
Council Members to vote on the ordinances free of possible Conflicts of Interest.
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1551
AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL
CODE (ESMC) TITLE 15 (ZONING CODE).
(ZONE TEXT AMENDMENT NO. 16-05)
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk
adopting Ordinance No. 1551. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
ORDINANCE NO. 1552
AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL
CODE (ESMC) TITLE 15 (ZONING CODE).
(ZONE TEXT AMENDMENT NO. 16-05)
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AUGUST 15,2017
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Mayor Pro Tem Boyles has a conflict of interest and therefore is unable to vote,
however, Mayor Pro Tem Boyles is absent.
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk
adopting Ordinance No. 1552. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
ORDINANCE NO. 1553
AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL
CODE (ESMC) TITLE 15 (ZONING CODE).
(ZONE TEXT AMENDMENT NO. 16-05)
Council Member Pirsztuk and Mayor Pro Tem Boyles have a conflict of interest and
therefore is unable to vote and Council Member Pirsztuk left the dais.
MOTION by Council Member Dugan, SECONDED by Council Member Brann adopting
Ordinance No. 1553. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0
Council Member Pirsztuk returned to the dais.
ORDINANCE NO. 1554
AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL
CODE (ESMC) TITLE 15 (ZONING CODE).
(ZONE TEXT AMENDMENT NO. 16-05)
Mayor Fuentes, Council Member Pirsztuk and Council Member Brann have a conflict of
interest. Mark Hensley, City Attorney, monitored a random vote and Council Member
Brann was instructed to leave the dais and Mayor Fuentes and Council Member
Pirsztuk were allowed to vote.
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk
adopting Ordinance No. 1554. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0
Council Member Brann returned to the dais.
2. Consideration and possible action related to a status update on items in the due
diligence period of the ground lease agreement between CenterCal and the City
with regard to the potential development of a Top Golf facility on the City's golf
course ("The Lakes"). Additionally, to provide direction to staff with respect to
potential amendments to the Lease, including but not limited to golf 'and youth
groups' use of the facility and other use of the facility by the City, the Chevron
deed restriction, lighting at the golf course, and extension of the due diligence
period.
(Fiscal Impact: None)
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Greg Carpenter, City Manager, introduced the item and answered questions.
Mark Hensley, City Attorney, reported on the item and answered questions.
Rod Spackman, Chevron USA, Inc., approached the podium to answer a question from
Mayor Fuentes concerning the land use agreement and CenterCal.
Dave Atkinson, resident, approached the podium to answer a question from Mayor
Fuentes concerning cost of lighting and the original intention to provide the lighting.
Mark Foster, TopGolf, commented on the Golf Pro's not receiving compensation during
construction of the facility.
Josh Alpert, Golf Pro at The Lakes, commented on TopGolf's original compensation
discussion during construction of the facility.
Council Discussion
Council is in agreement with the recommendation from Mark Hensley, City Attorney,
concerning amending the lease agreement to reflect the final approved designs for the
Golf Course and Clubhouse.
Council is in agreement with the recommendation from Mark Hensley, City Attorney, to
draw up language in an exhibit that will be signed by CenterCal concerning the Land
Use Agreement and Grant Deed from Chevron prior to the 2nd reading due to the final
document not being ready at that time. The exhibit will then be attached to the revised
lease document if approved.
Council consensus directed staff to enter into an agreement with CenterCal, using the
$400,000.00 (with a cap) given to the City by TopGolf for lighting, in the bidding process
for the entire TopGolf project. Once final bids are received, the Council will revisit and
determine if they would like to proceed with installing the lighting and at what cost to the
City.
Council is in agreement with the recommendation from the Golf Subcommittee, if youth
groups require additional hours usage within the hours listed in the agreement, the fee
will be at 50% of the hourly rate and if the additional hour's usage is outside of those
hours, the rate is TopGolf rate less $10.00.
Council consensus to move the potential 2nd Reading of the Ordinance to Oct. 3, 2017.
Council consensus to postpone the discussion concerning Golf Pro compensation
during construction of the TopGolf project until the September 5, 2017 City Council
Meeting.
Meredith Petit, Recreation and Parks Director, gave a presentation on the final designs
for the Clubhouse and Golf Course.
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AUGUST 15,2017
PAGE NO.6
Recessed at 9:05 PM
Returned at 9:13 PM
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to receive and file an annual report of the
Recreation and Parks Commission.
(Fiscal Impact: None)
Rick Pearce, Recreation and Parks Commissioner, gave the annual report of the
Recreation and Parks Commission.
Council discussion
Council consensus to receive and file the annual report of the Recreation and Parks
Commission.
4. Consideration and possible action to receive and file an annual report of the Arts
Advisory and Culture Committee.
(Fiscal Impact: None)
Sally Martin, Arts Advisory and Culture Committee Vice Chair, gave an annual report of
the Arts Advisory and Culture Committee.
Council discussion
Council consensus to receive and file the annual report of the Recreation and Parks
Commission.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
5. Warrant Numbers 3017469 through 3017683 on Register No. 21 in the total
amount of $1,009,756.14 and Wire Transfers from 7/24/17 through 8/6/17 in the
total amount of$1,113,422.02. Ratified Payroll and Employee Benefit checks;
checks released early due to contracts or agreement; emergency disbursements
and/or adjustments; and wire transfers.
6. Accept as complete the Water Meter Replacement Project in Commercial Areas
and authorize the City Clerk to file a Notice of Completion in the County
Recorder's Office. Project No. PW 16-04.
(Fiscal Impact: $933,394.52)
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AUGUST 15,2017
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7. Accept as complete the Police Department Men's Locker Room Improvements
and authorize the City Clerk to file a Notice of Completion in the County
Recorder's Office. Project No. PW 15-10.
(Fiscal Impact: $55,758.00)
8. Adopt Resolution No. 5051 awarding a contract for the balance of the Fire
Station 1 Kitchen Improvements Project (Project No. PW 17-06) to Cinbad
Industry, Inc., authorize the City Manager to execute an agreement that assigns
the current Public Works Contract with Ayus and Co., Inc. (Contract No. 5274) to
Cinbad Industry, Inc., Agreement No. 5379 and finalize payment in the amount of
$12,800 for completed work and tender the remaining contract to Cinbad
Industry, Inc. in the amount of $112,900.
(Fiscal Impact: No additional impact due to change in contractor; project
previously approved for $138,270.00)
9. Adopt Resolution No. 5052 approving Plans and Specifications for Construction
of American with Disabilities Act (ADA) Sidewalk Ramps for the Community
Development Block Grant Project (CDBG Project 601848-17). Project No. PW
17-21.
(Fiscal Impact: $100,000.00 in CDBG grant funds)
10. PULLED BY MAYOR FUENTES
11. PULLED BY COUNCIL MEMBER PIRSZTUK
12. Approve the 30-day extension for the provisional appointment of Acting
Recreation Supervisor per EI Segundo Municipal Code Section 1-6-13(c).
(Fiscal Impact: None)
13. Authorize the City Manager to increase the contract amounts by $41,000 with
JLee Engineering by offsetting Hayer Consultants, Inc.'s contract along with
reallocating Professional and Technical budget from Planning Division.
(Fiscal Impact: $0)
14, Waive the bidding process and authorize the City Manager to authorize
appropriations, in a form approved by the City Attorney, with South Bay Regional
Public Communications Authority for Fire Department Medical Director
Consultant Services, pursuant to EI Segundo City Code §1-7-15, appropriate
the funds to contractual services line item for Medical Director Consultant
Services and authorize a blanket purchase order for South Bay Regional Public
Communications Authority to enable the Fire Department to receive the services
provided by Marc R. Cohen, Medical Director, not to exceed $26,250 annually
(Fiscal Impact: $26,250 annually; $78,750 over the three-year term of the
contract)
15. Approve the proposed revised Class Specification for Executive Assistant.
(Fiscal Impact: None)
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AUGUST 15,20 t 7
PAGE NO.8
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to
approve Consent Agenda items 5, 6, 7, 8, 9, 12, 13, 14, and 15. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
PULLED ITEMS:
10. Consideration and possible action to 1) award a standard Public Works Contract
to All American Asphalt for the East of Sepulveda Boulevard Pavement
Rehabilitation Project, Project No. PW 17-27; and, 2) award a standard Public
Works Professional Services Agreement to AKM Consulting Engineers for
construction inspection services.
(Fiscal Impact: $1,000,000.00)
Greg Carpenter, City Manager, introduced the item.
Ken Berkman, Public Works Director, answered Council questions.
MOTION by Mayor Fuentes, SECONDED by Council Member Brann to authorize the
City Manager to execute a standard Public Works Contract No. 5380, in a form
approved by the City Attorney, to All American Asphalt, in the amount of $792,770.00
and approve an additional $150,265.00 for construction-related contingencies for the
East of Sepulveda Boulevard Pavement Rehabilitation Project, Project No. PW17-27
and authorize the City Manager to execute a standard Public Works Professional
Services Agreement No. 5376 to AKM Consulting Engineers in the amount of
$46,965.00 for construction inspection and testing, and approve an additional
$10,000.00 for related contingencies. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0
11. Consideration and possible action to authorize the City Manager to execute a
Professional Services Agreement with CivicPlus to purchase, install and
implement recreation management software for online program registration,
facility booking and administration related to programs and services offered
through the Recreation and Parks Department.
(Fiscal Impact: Not to exceed $35,000.00)
Meredith Petit, Recreation and Parks Director, answered Council questions
Council Discussion
Council Consensus to table the vote until the September 5, 2017 Council Meeting.
F. NEW BUSINESS
16. Consideration and possible action regarding first reading and introduction of
ordinance which sets forth an expedited, streamlined permitting process for
electric vehicle charging stations as required by state law.
(Fiscal Impact: None)
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AUGUST 15,2017
PAGE NO.9
Greg Carpenter, City Attorney, introduced the item.
Lukas Quash, Building Safety Manager, gave a presentation.
Council Discussion
ORDINANCE NO.1555
AN ORDINANCE AMENDING TITLE 13 OF THE EL SEGUNDO MUNICIPAL CODE
BY ADDING CHAPTER 21 TITLED "PERMIT PROCESS FOR ELECTRIC VEHICLE
CHARGING STATIONS."
Council Member Brann introduced the Ordinance. The second reading and adoption of
the Ordinance is scheduled for the September 5, 2017 City Council Meeting.
17. Informational report on the quarterly update for the Strategic Work Plan and the
Key Performance Indicators (KPIs) through the month of July 2017.
(Fiscal Impact: none)
Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director, gave a presentation
Council discussion
Council consensus to receive and file the informational report on the quarterly update
for the Strategic Work Plan and on KPIs through July 2017.
G. REPORTS — CITY MANAGER — Invited the Community to attend the Clutter's
Bluff Meeting in Council Chamber on Monday, August 21, 2017 at 6:00 PM
H. REPORTS — CITY ATTORNEY - None
I. REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — gave presentation earlier in the meeting.
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Shout out to the Police Department for their effective job of
enforcing new parking Ordinance, shout out to the POA for raising funds for an EI
Segundo valedictorian student whose home was broken into and lost her college
money. They presented the student with a check for $5000.00, commented on the
soccer field turf project, 411 straight days of walking, mentioned the name change of
Sepulveda Blvd. to Pacific Coast Hwy and would like the City to begin using PCH and
lastly wants to vote on changing the elections at the September 5, 2017 meeting.
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AUGUST 15,2017
PAGE NO.10
Council Member Pirsztuk— Thanked Park and Recreation staff on a successful
Campout event, thanked Barbara Voss and EDAC on a successful YELP! Event and
invited everyone to attend the car show on Main Street this Saturday, August 19, 2017,
Council Member Dugan —Thanked staff for fixing the filter leak at the plunge in a timely
manner.
Mayor Pro Tem Boyles — Absent
Mayor Fuentes —Thanked those involved on the YELP! Event, invited everyone to the
EI Segundo Centennial Carnival on Sunday, August 27, 2017 at Chevron Park,
mentioned the Coyote Sign at Rec Park and thanked the Police Department for putting
up the signs and reported on her trip to China as an Ambassador for EI Segundo and
California.
18. Consideration and possible action to appoint an alternate Council Member to the
City/School Affairs Subcommittee Board.
(Fiscal Impact: None)
Mayor Fuentes introduced the item.
Council discussion
Council consensus to appoint Council Member Brann as an alternate and Council
Member Dugan as a second alternate City Council Member to the City/School Affairs
Subcommittee Board.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
MEMORIALS — Betty Lou Powell
ADJOURNMENT at 10:51 PM
Tracy " eav .0 City Clerk
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AUGUST 15.2017
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