2017 Aug 31 - CC MIN SPC SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, AUGUST 31, 2017, 1:30 PM
COUNCIL CHAMBER
(Budget Workshop)
1:30 PM SESSION
CALL TO ORDER — Mayor Fuentes at 1:34 PM
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Boyles
ROLL CALL:
Council Member Pirsztuk - Present
Council Member Brann - Present
Council Member Dugan - Present
Mayor Pro Tem Boyles - Present
Mayor Fuentes - Present
PUBLIC COMMUNICATIONS — (Related to City Business) — None
SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding City Council guidance to staff for
preparing the Fiscal Year 2017-2018 Proposed Budget. Staff will present Fiscal
Year 2016-2017 third quarter updates, challenges/limitations, assumptions
associated with preparation and planning of the upcoming fiscal year budget. Refer
to attached Exhibit A listing of proposed CIP Projects and Exhibit B listing of
proposed Technology Projects.
NOTE:A copy of the Preliminary Budget is available to view at the Library and the
City Clerk's Office
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director, gave a presentation,
Council Discussion
Council asked questions for clarifications from Department Heads.
Council consensus to receive and file FY 2016-17 3rd Quarter General Fund financial
review.
Recess at 3:46 PM
Reconvened at 4:00 PM
MINUTES OF THE SPECIAL COUNCIL MEETING
AUGUST 31,2017
PAGE NO.1
Dennis Yu, Senior Vice President, PARS (Public Agency Retirement Services) gave a
presentation.
Phillip Curls, Director and Brian Whitworth, Director with Hilltop Securities, A Hilltop
Holdings Company, gave a presentation concerning Pension Obligation Bonds.
A decision on how to fund the CalPERS Unfunded Liabilities will be postponed,
however, the CalPERS Ad Hoc Committee will continue to meet, community outreach
will be addressed and recommendations on how to fund the Unfunded Liabilities will
brought to Council at future City Council meetings.
Council consensus to implement Option #1 (pg. 44 of the handout) for the General Fund
Reserve for fiscal year 2017-2018.
Council consensus to use the 1% reserve (Option #1 - pg. 44 of the handout) towards
paying down CalPERS unfunded liability.
Council Consensus to hold off on the Beach Restroom Sewer Project and the Memory
Row Fitness trail. Move the funds to the discretionary Park Facilities Fund and seek
additional input from the Recreation and Parks Commission.
Conversation and discussion concerning fiscal policy options to address the City's
overall long-term fiscal health delayed until the September 19, 2017 City Council
Meeting.
Approval of the proposed Fiscal Year 2017-2018 Budget will be September 19, 2017 at
the City Council Meeting.
ADJOURNMENT AT 8:47 PM
Tracy Weaver, ty Clerk
MINUTES OF THE SPECIAL COUNCIL MEETING
AUGUST 31,2017
PAGE NO.2
EXHIBIT A
City of EI Segundo-Capital Improvement Program-Current and Future Needs 8/29/2017
Special
Developer Revenues/ Other/
General Fund Impact Fees Sewer Fund Water Fund Grants Unfunded
Ongoing Projects be completed in FY 2017-18 with FY 2016-17 budget-Estimated Carryover Balance(Original budget shown in parentheses)
Fire Station 1 Apparatus Bay Doors ($220,000) $ 20,300
Fire Station 1 Seismic Retrofit ($250,000) $ 229,200
Police Department Roof ($600,000) $ -
Police Department Facilities Upgrades ($300,000) $ 197,400
Turf Replacement at Campus Fields ($1,202,600) $ 580,000 $ 622,600
Main Street Crosswalk Lighting ($130,900) $ 130,900
Arterial Streets Rehabilitation ($400,000) $ 400,000
Fire Station 1 Kitchen ($130,300) $ 130,300
Annual Sidewalk,Curb and Gutter ($250,000) $ 234,297
Park Place Gap Closure and Grade Separation ($440,000) $
Sewer Pump Station#1 and#7 Modification ($3,923,325) $ 336,100
Cedar,Walnut Water Main Improvement ($450,000) $ 450,000
Indiana Water Main Improvement ($500,000) $ 500,000
Catch Basin Insert Project Phase II ($100,000) $ 100,000
Subtotal $ 2,022,397 $ - $ 336,100 $ 950,000 $ - $ 622,600 I$ 3,931,097
Funded and Scheduled for FY 2017-18
Annual Water Infrastructure Improvement(3 projects) $ 2,250,000
AMR Meter Conversion(annually until completed) $ 300,000 $ 300,000
Annual Sewer Infrastructure Improvement $ 1,200,000
Annual ADA Ramp Installation $ 100,000
Lifeguard Pump Station Installation $ 500,000
Water Valve Replacements $ 500,000
Chlorination Facility(2 year project) $ 250,000
EWMP Regional project Implementation,Infiltration basin $ 100,000
LED Streetlight $ -
Local Street Rehab and Slurry Seal $ 1,200,000
Annual Curb,Gutter&Sidewalk Repair $ 250,000
Subtotal $ - $ - $ 2,000,000 $ 3,300,000 $ 1,550,000 $ 100,000 I$ 6,950,000
Staff Recommendations-Funded through Developer Impa:t Fees
Access Control System-Facility Security for Police and Fire
(partial funding of$55,000 from General Fund) $ 144,000
l Fitness Trail at Memory Row $ 50,000
lGeneral Fund) $ 50,000
l Hockey Rink Replacement $ 80,000
l Police Flooring Replacement $ 35,000
l Fire Small Bathroom Remodel $ 45,000
l Police Department Stairwell Refurbishment $ 75,000
Re-Paint Police Station(interior) $ 50,000
Business Center Design $ 70,000
Library Wi-Fi Zone Conversion $ 90,000
Subtotal $ - $ 689,000 $ - $ - $ - $ -I$ 689,000
CIPAC/Staff/Community Recommendations-Requested from General Fund
l Retractable Bollards on Main St. $ 70,000
l Community Cameras&Fixed License Plate Readers $ 375,000
l Eucalyptus Storm Drain Abandonment $ 80,000
l Pump replacement at Storm Water pump station#17 $ 220,000
Access Control System-Facility Security for Police and Fire
(partial funding of$144,000 from Dev Imp Fees) $ 55,000
l Golf Course Lighting $ 200,000 $ 400,000
l Acacia Park Design(funding of$50,000 from Dev Imp Fees) $ 200,000
l Park Facilities Upgrades&Maint-Council recommended $ 200,000
lDowntown upgrades&beautification-Council recommended $ 200,000
Subtotal $ 1,600,000 $ - $ - $ - $ - $ 400,000 $ 2,000,000
Subtotal-Funded and Requested from General Fund $ 3,622,397 $ 689,000 $ 2,336,100 $ 4,250,000 $ 1,550,000 $ 1,122,600 $ 13,570,097
CIPAC/Staff/Community Recommendations-Unfunded
Facility Needs Assessment $ 200,000 I Deliverable-
Main and Imperial Irrigation&Landscape Project $ 100,000 I $13,870,097
l Playground Replacement for Washington Park $ 250,000
l Richmond St.Ball Field upgrade $ 150,000
l Downtown Street Tree Lightings $ 70,000
l Missing Sidewalk(annual cost) $ 25,000
l Teen Center Upgrades $ 100,000
l Outreach Office Conversion $ 100,000
l Racquetball Courts Refurbishment $ 75,000
l Playground Shade Structures $ 325,000
l Softball Field Bleachers $ 30,000
l Skate Park Renovation $ 340,000
l EI Segundo Blvd.Median Landscape Project $ 60,000
l Electronic Marquee at Eucalyptus/Grand $ 40,000
l Kitchen remodel at Gordon clubhouse $ 50,000
l Downtown Flower Basket $ 180,000
l Solar Powered Stop signs $ 25,000
l Fitness Zone In Recreation Park $ 100,000
Subtotal $ - $ - $ - $ - $ - $ 2,220,000 I$ 2,220,000
Grand Total $ 3,622,397 $ 689,000 $ 2,336,100 $ 4,250,000 $ 1,550,000 $ 3,342,600 $ 15,790,097
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