2017 Aug 08 - CC MIN SPC (Strategic Planning) SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 8, 2017
EI Segundo Public Library
111 W. Mariposa Avenue, EI Segundo, CA 90245
12:00 p.m.
(Strategic Planning Workshop)
12:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 12:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30
minute limit total) None
SPECIAL ORDERS OF BUSINESS:
1 . Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's discussion, analysis, and recommendations for the
Fiscal Year 2017-2018 Strategic Planning session in preparation for the FY 2017-2018
budget.
Staff will present on the following matters:
A. Welcome by Mayor— Mayor Fuentes welcomed the group.
B. Public Comments — None
C. Comments from the City Manager - Greg Carpenter welcomed the group with
opening remarks concerning the Strategic Planning Session.
D. Review Agenda and Session Objectives — Jan Perkins, facilitator, Management
Partners.
E. Recap of July 11 Discussions — Jan Perkins, facilitator, Management Partners
recapped the July 11, 2017 Strategic Planning Session.
F. Overview of Preliminary FY 2017-18 Budget— Joe Lillio, Finance Director and Greg
Carpenter, City Manager.
MINUTES OF THE SPECIAL COUNCIL MEETING
AUGUST 8,2017
PAGE No.I
(Refer to attached Exhibit A — Capital Improvement Program — Current and Future
Needs)
G. Council Consensus on Priorities for FY 2017-18 — Dot Voting by Council and
discussion.
(Refer to attached Exhibit B — Priorities Worksheet)
Recessed at 2:30 PM
Reconvened at 2:45 PM
H. Council Feedback on Allocation of General Fund Reserves for FY 2017-18 — Joe
Lillio, Finance Director and Jan Perkins, facilitator, Management Partners.
I. Reporting on Goals and Staying on Track With Priorities Established Today
Wrap Up and Next Steps — Greg Carpenter, City Manager, Jan Perkins, facilitator,
Management Partners, Department Heads and Council discussion.
2. Council may raise other issues relating to staff's preparation of the FY 2017-2018 Strategic
Planning Session.
City Council considered and discussed input regarding objectives for Strategic Planning FY
2017-2018.
Budget Workshop to be held on Thursday, August 31, 2017 in Council Chamber.
***Attached are consolidated notes provided by Jan Perkins, facilitator, Management
Partners. (Consolidated notes are for both the July 11, 2017 and August 8, 2017 Strategic
Planning Sessions).
ADJOURNMENT at 3:58 PM
Tracy eave City Clerk
MINUTES OF THE SPECIAL COUNCIL MEETING
AUGUST 8,2017
PAGE NO.2
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City of EI Segundo- Capital Improvement Program -Current and Future Needs
General Fund Sewer Fund Water Fund Grants Other Unfunded
YOngoing Projects be completed In 2017-18 with prior year funds
Fire Station Apparatus Bay Doors $ 220,000
Annual Sidewalk,Curb and Gutter $ 250,000
Sewer Pump Station#1 and#7 Modification $ 3,963,325
Cedar,Walnut Water Main Improvement $ 450,000
Indiana Water Main Improvement Q $ 500,000
Catch Basin Insert Project Phase II $ 100,000
Fire Station Seismic Retrofit $ 250,000 B
Subtotal $ 820,000 $ 3,963,325 $ 950,000 $
Funding Identified for FY 2017-18
Annual Water Infrastructure Improvement(3 projects) $ 2,250,000
AMR Meter Conversion(annually until completed) $ 300,000 $ 300,000
Annual Sewer Infrastructure Improvement $ 1,200,000
Annual ADA Ramp Installation $ 100,000
Lifeguard Pump Station Installation $ 500,000
Water Valve Replacements $ 500,000
Chlorination Facility(2 year project) $ 250,000 I
Business Center Design $ 70,000
Park Place Roadway Extension $ 440,000
EWMP Regional project Implementation,Infiltration basin $ 100,000
LED Streetlight u $
Local Street Rehab and Slurry Seal $ 1,200,000
Annual curb,Gutter&Sidewalk Repair Citywide $ 250,000
Subtotal N$ $ 2,000,000 $ 3,300,000 $ 100,000 $ 610,000 $
GIPAC/Staff/Community Recommendations-Unfunded
Retractable Bollards on Main St. N $ 70,000
Library Wi-Fi zone conversion $ 90,000
Access Control System-Facility Security for Police and Fire $ 200,000
Fitness Trail at Memory Row $ 50,000
Acacia Park Design $ 50,000
Hockey Rink Replacement I $ 80,000
II Police Flooring Replacement A I $ 35,000
Fire Small Bathroom Remodel $ 45,000
Police Department Stairwell Refurbishment $ 75,000
Re-Paint Police Station(interior) $ 50,000
Facility Needs Assessment $ 200,000
Community Cameras&Fixed License Plate Readers I $ 375,000
Eucalyptus Storm Drain Abandonment I $ 80,000
Pump replacement at Storm Water pump station#17 ( $ 220,000
Golf Course Lighting $ 400,000 $ 200,000
Main and Imperial Irrigation&Landscape Project V $ 100,000
Playground Replacement for Washington Park $ 250,000
Richmond St.Ball Field upgrade $ 150,000
Downtown Street Tree Lightings $ 70,000
Missing Sidewalk(annual cost) $ 25,000
Teen Center Upgrades $ 100,000
Outreach Office Conversion $ 100,000
Racquetball Courts Refurbishment ( $ 75,000
Playground Shade Structures $ 325,000
Softball Field Bleachers
$ 30,000
Skate Park Renovation I 4 $ 340,000
EI Segundo Blvd.Median Landscape Project $ 60,000
Electronic Marquee at Eucalyptus/Grand $ 40,000
Kitchen remodel at Gordon clubhouse $ 50,000
Downtown Flower Basket $ 180,000
Solar Powered Stop signs $ 25,000
Fitness Zone In Recreation Park $ 100,000
$ 400,0
Grand Total $ 820,000 $ 5,963,325 $ 4,250,000 $ 100,000 $ Y,OY0
p 00 $ 3,840,000
,000 $ 3,840,000
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Strategic Planning Council Sessions
Table of Contents Management Partners
Table of Contents
StrategicPlanning Sessions Report.......................................................................................................1
Overview...................................».................................»......................................»...............».....1
Strategic Planning Session 1-Held July 11,2017...............................................................................2
SessionObjectives............................................................................................ .............»»..,»»....2
SessionAgenda.. .........»... .......................................................,...,.............2
Overviewof Strategic Planning.................................................................................................3
Discussion of Accomplishments and Progress on the Strategic Plan............................................4
Review of Regional and State Trends with local Implications..........................................»..........6
Overviewof Financial Outlook............-... ......__.................. ...... ........ ........... ..............7
Affirmor Modify Key Goals.......................................................................................................7
Discussionof Priorities.........................................................»..........,»..................,,...,..........,.....7
Wrap-up of July 11 Session and Next Steps.....................................»,........................................:8
Strategic Planning Session 2-Held August 8,2017...........................................................................9
SessionObjectives....................................................... ...».»....»..»........»................................,.....9
SessionAgenda........................».....»...........,......,......»..»................ ...........,................................9
Overviewof Preliminary FY 2017-18 Budget............................................................................10
Council Consensus on Priorities for FY2017-18................................................................."....,,.10
Council Feedback on Allocation of General Fund Reserves for FY 2017-18.................................13
Reporting on Goals and Staying on Track with Priorities Established Today..............................13
Wrap-up and Next Steps.........................................................................................................14
Attachment A-Priorities By Tier With Added Detail....................................................................15
Attachment B-PowerPoint Presentation from July 11,2017.........................................................22
Attachment C-PowerPoint Presentation from August 8,2017.....................................................33
5i-i a"iegic Planning Cma`rlc-1 5,c sslons
Si ra$egic Ph--rff1ng✓2ssions Re oil, Farblers
The Cily of El Seg-Lando}geld"lwo s4r,"kegic plaanning sessions for Coarancil
n compnnts ftorevievi, reviseinczf -.the strategic plain on J111y 11,
2017 and A-Lipis1 v, 2117.Both sessions were held at the El Sepndo
Public Library in El Segundo, CA incl were faacilin"ted by J.1n Feykins of
1\/,an,agern2n21'as"traers. This report con"kains the results of both sessions.
P.articip"Ings
Session. participants included rnernbers of-the City Council and rnerrtbers
of The City's executive lealrn.
o Maayor aaaaanne l;agentes City Man-ager Oreg Carpenter
lV ipycoa Pro"terra Drew Boyfes 3 Assistant Cily Attorney David King
Ccooracil Member r Dcon Braan o Finance Direclw Jca&epb t'sllio
Council Member Mictai)O Nigaaro Homan Resowces Director lyrars Lindberg
Coaarar it Member Caaacofi f"ir ctaa . f
Directcvr of Planning aaacl Bit ikfing Saa �ty warn
R tee
p [Arector cxl Recr ration and Parks ate redilta Petit
Fire Chief Caaistopher Donovan
MecIvy of Library Se-vices Debvaa Brighton
Papolice Cfaaef Bitl,whaaien Berkman
alal, Works Director Kern B
PreparzliDns fox Slaraalegic Planning Sessions
To prepare for the sessions, facilitator jaan Perkins conducted individual
interviews with rraerrabers o► the City Council, and site worked with City
Staff in developing handouts and a PowerPoint presentation. The purpose
of"kite Council in-lex-views was to ob"kain input about priorities in -the
cunning year. The results of-tl-te inlerviews were consolidated into
star tclouts chscussed during the sessions. Management Faarnraers'
FoweyPoira"t presentarlions fcxr bulh sessions Ire shown in Attachment B.
1
slrayi2sk ging COVIn6l sessions
&Zwtt epic Planing 5essiop 1-Fhld,axly 33,2Q37 Ml fflagernend Fa1:nQrs
Session Objectives
z Qxienlalion IV strategic planning
Unclerslancl lxends an-J,f anti it conte;ct for FY 2017-18
Understand prog-sess on existing strategic plan
Oxienialion to list of potential priorities for Fel 2017-18
i,-, i4;dl'"l
10 Welcome
7 Public Comment
® Comments from-the City Manager
Overview of Strategic Planning
Discussion of Accomplishments zmd Progress on the Strategic
Plan
Revievv of Regiorkal and Mate Trends with Focal Implications
Discussion cif Financial Outlook
• Affirm or Modify Key Goals
Discussion of Priorities
Wvap--up and Review Next Steps
Bestow Gym,m,d Rides
At the start of the session, facilitator Jan Perrins identified several ground
rules-to help participants successfully achieve their intended results.
.9 Engage fully
Listen-to a.inderst ynd
® Seer consensus
® Stay focused
® Enjoy the afternoon!
2
JC7l p.V Y_nr^ Q ro3)SR61 J%SSicfmS
5�r,i:eoi,arcrt4jg 52ssio_rt )„ y z s,2017 11/3anage2menW T'asm.ners
'erv�-env (crVIS tr r t r: ' ° MunQrr
Twb]"1 2 16 situ,AYL eld On iuS alwing grc";phk
m
Wes
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Strategies
WW�m�N�,tl�'MV!wW�4'NM�M1ptlM�MYWpmrva�dWlMi
�m'w'm�a�m,mrmm��rmWw,mdW.'i�V�nrm�'6,r°Wulmxm�'m IG°�'�mwu'
She 3im'e.n pyovi-de '} a baief over" ew C4"the s"W ra kegk planning pro'cvss"10
olAbr°re Ji Is sraajor'Compone_nas.
fable 1 doscvibes each of i � (components of a s-13-ateg pdan.
Tabk 7. ExpIrnation of Components of a Strategic Plan
n�
le ln�.u,c.' u;,,n m h:9u, lblf°1111,
1nGm�rm:�wn.mtium:a"„��W� tt . o.mme.
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�e ar �va��amla®rm,
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'�� w �� i.� it '� I cAL mn'n,1n m E°vn," I
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We nminim to nimiPiB:v'^Pm." Wtwi;uni.
;1rm orrm �Pe�mr�rm3�3u�rrm� �borm ���rm M he sir i�Favre 3ov am�eoa9rm3a11t�iPk3v �s�r��rryprm�m ri 3Vme
suawgk Pon.
............
3
J"�?c`Yzg2 Ttanf):Ring�c S�ess-;Ozgs
Jl�c^IL.�'si�'il:llli.ro:Y?SS]O"LZ I-Fl3 f 21,2017 Maie3o.."!1e.1i 1:frL.iS
51yic 'ffrcn_inlie-i,[ed the C]"1y's'ia,isien"1 mission, /isl]^via, y,-v, yn!a go-ah.
2. It Segundo's Cccrrent Parission, elision, 1Ialaces and Coals
a'dlicww lcµbve" IXPg(a k and Os'i1,.'.,
Vision f.4"q'. gd'kN'i]s VttA,OCOY"
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7
5uppor3 Cv:+nrnajM-z�j:yah-Zli znd Prre;p@rrnlness
D,z'velop i),s `Cbd.kce Ernrpt'G\`rer ant)l/ iDA-ivice
3 D'Pvelop Qui)4-11` Irr"iras'luLi'cluft,
D 'Chi)mt ior,fcopornic De-,r,cloprPeTt and Fisc@5 3ass3.)ina;b&)v
Atter sevae'vnrag 1 e slxaleg3t pl a-a componera-1s, jan shared the ch-.Tering
roles of Co-arch and staff in Obe sly.�-kegac p3aTmin0 Process.
,CDaun61E Wes.-Esliablisb or confirm vision, key goals x7id policy
pric rihes.
5 011 Rv]ese 3�evelop departriwntal strategies,and implernentallon
a ppre ac3a cs.
Plan
Fri€x Plo tfae session, Clay staff and Council ide a,ified recent
_Jccorpplishrxdera�s gas well�s 4 Q progiess the City e1S ��e on achieving
-tire goals from the previous Aral egic plan. These ideas were cunsolichiled
into c-,i hiandoa]3 for Council to easily review daring The session.San
pitovided background inionn afio-n--mcl - sen divided par ticipemts into
small groups so tfaaa-a they co-old discuss-t ae identified accomplisfara-aerds.
They were asked to iden-3ify key i actors thiat con- tribaated-to 4W CitY's
saaccess. Each group reported oyQ-treir isfe6as ao Bhe huger group.
X/ ey Tioclo,),
ME re s access f dors g,clear>7fiesl by cy p ind raked the fAiowing:
,W We havre working departs;rerrl beads whfr"rola 11p their
Sleeves."
Strategic Planning Council Sessions
Strategic Planning Session I—Held July 11,2017 Management Partners
• Council and city manager were not afraid to cast wide net
to find good candidates.
• Council identified new revenue streams(e.g.,TOT).
• The creation of the strategic plan and work plan was
beneficial in several ways, including:
• Opened up collaboration and communication, including
with community.
• Gave a roadmap for the Council's vision, and allowed
departments to align its goals with that vision.
• Having a strategic plan gives insights about the City and
where we are heading to prospective employees.
• The feeling created by Centennial was productive;mindset
change.
• People: workforce, department heads(several new
department heads); good collaboration.
• Success in public works capital projects due to Council
decisions on resources, community involvement and good
planning
• Increased training budgets.
• More use of surveying of our community.
• We have been disciplined about spending;Council
increased reserves;TOT;new hotel.
• Increased economic development.
• We have stayed focused on being great place to live,work
and visit.
The group also identified other factors to consider in the future,
including:
• Including all department heads in more discussions.
• Filling critical vacancies.
• More thorough surveying of our residents, businesses and
employees.
• With planned technology changes, design where we're
going and not just replicate existing processes with new
technology.
• Determine how to prioritize our work plan and
understand the implications of taking resources from one
area for another.
After reviewing the key factors that contributed to success,Jan shared
what staff had identified prior to the session as factors that helped or
hindered the City's achievements.
5
P(;In,—,, ng�C.Ouncz l Sessioxts
:i1aaa'?los'FSm:i?ZSw
Session I—i-RI a�ily?i,2917 jf.L?3 aged eel faz's lEes
lcx: inaify w1unixyt'aig based Im.n
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lack 14
y
:Review'af Region x:l Land State Trends wa31� Lonal Itr^i Iic-utions
O help se the s"laPe 5Oc discussion of the ha-hise,-Manage- yen-yen"I paxtn-ers
-psep"'Se a se"t Of slides con"laining Trends tha3 affed the Pa"lional
la-ncjsca-ge, CablD-Fni s, "the region aM-a El Segaindo,The presentation
focaised on O'emoo-raphics,vn, ajcx changes in.the economy, "t ae
3fnpac3s Of clinqa'te change, and lederal policy shifts likely to impact local
r
gerverrsrnents. The en-3ire set oft presentation slides is provided in
.,,ift?CI27" ent B,
After the presen=tation, the Coaincil and exec-olive staff offered their
thoiights or which of the trends were likely to affect-the ICAlf in Ahe
coining years.
COMM"Iso
r* Ability-so'change quickly is impo-rtzint.
Sharing,economy bypasses revenue to cities.
'' Income anequalAy is showing-ip in boaising being ainaffordable.
,41 yob "1enuxe of rrailiennials is short — need the right employment
Packages.
® V, e're seeing changes in hove office spaces are being -used;
im-Pacts on our office buildings.
Po-ten3ial changes in-taxation of goods and services:
a Focus own seven-ne side of o-ur gap will be important.
* We need to sell ourselves as a ci-ly for econoanic development.
Talen3 pool issues—need succession plaaming.
Innovations in ind-ustay are happening that we meed-to be aware
Of so we can be ready"to attract them here.
Rising,pension costs.
Occas On(being ba1siness-friendly.
C�
FMiLning 1. ounce , Sessio-ns
r a egic Plan-riling ScssWn J - J-Jcicl J--,ply 3),2917 1!1���g?,R�m111'ar n4ls
Overy ew •of Financial Outlook
r
-ffc F-in:)nce p_1=rri")v7 pyz,-Vide �;[n eves-tliew v1 Ahe 3_lflzYrrz it
JOScLiisl and]glen"1]he d k-cy J'1n,n6,l]ssyres 1ha l-,16*11`reEd-!z b^e
i' -essed,
Hc indica-ted lhasl ifrore ]n i]rplh chs:°L]ss]on-oi l G+c,]r a]1 Or A-np1s.1 3
s e ss]cln.
: ` irl,rr ,a-,maasfy Key Gauls
Tie Cuun61-,,pias as),e�wl e"lher-the e;cis ling Sive gods ye-file'd-lhe c]esisecl
-EA Segb]ndo ovet"the ne;�Jew years. A discussion
olT1CGT3leS of the C]1y of
ovc.ilrrcd ab -ol irr/Vs]Tcnessam.d -11%lmlher�1 shmuld be
incorpora]led -in sGrne Way. r'he sllggesl]on-Yia]s made 1hal being
eonseiolls of"the e:r3v runrnerr"l shoL]ld b--e o-qe fac-loY -Auog w5lh other
irnporl,mzl fa)clors as decisions acre made, such as cosi, fina]m:ia]l irnp,c'.on
-residen"ts amnd b-i.isinesses, and o"lhes items. Anolher coxnynenl InTa)s Made
tha]"l the gods co1]1d be rephr,secl in the present as "we a]re....".
Aldi-tionamlly, i-1 was noted"lharl rising"th-- "S1V1AR " criletia)Sot 11-Lve gods
can be helpsv3111. STVIART is an acronym fit Specific,Nlersulra)ble,
Achievable, Realistic and Timely.
The general consensus of-the'Council was -the existing five goals:remain
a]pprGptiale
by the pr eseni. In the fi.3"ts]re, "there may b. 'e reknen]en1 but
since "the gods a]rc only a yelr old, they appear to remain,relevant for-ehe
presen"1.
0 ENJUMEe tm.mmcan'er service.and erl-p'algemc^1'11
V i5mmPI)OF1 m"W.W4PU6)b ity&ME11Y.BMI limn �.N UWP°.�Inm dr<z
.Develop as a Ehi a re emmqfto� e.r miru,(l Unm.amkjclrc
Dieveio.p quiblyrifu'.-mxiruklme im nl
� �inr„.mm�m�'ui�n�m m:J�°r,wmm�rmm"am .��m��,�i�utmu'�m�mul a:anur� ,1"mµa�:ami�owvm�>'t�ul�m�m.�:uiiu�lmar
DlscussiDn of Priorities
s
The final ac-tivi-ly for"the July I A session was for Council 1®review and ask
queslions a]bou, polenliai priorities for the City to include in the new
s1r]tegic p3ZIra. In efSor"t 10 help the GAY develop a shared -undersla]nding
of �fvha)1 Co-•`in(zilrr r:mbremrs iiie-,u os priosa3ies:for-the ne,-d fiscal year as weD
ams undustand other(i-Ahca)1 unrnet Deeds as identified by slamlf, a
'niorlKAhee'l was prepared colhibo;rrlively by City Staff 6-mol Ma)nagernen"3
Pa Aners.Jan led-drie pair"616pan-3s through an overview of the worRshee"t
and e zplained "'is-v.-)rio7rs components, including its"tiered slrulure.
7
Strategic Pl,,rrsting'C01 1nci3 3essio:ns
3tsE,tegk F➢-:vwdng Sessi0D l -Held Jelly 11, 2 37 management rassneers
The,Cily Manages imd clrparlmenl he-'ads Vrovided infarmalicn m eacb
auf t?re i-lems lis-hrd in'llvC Priorities wcaksheel which was dislrilmled tci
co-1}ncil::ncl the y%k1k. Clarific.alions vlere tiffered by SIM as needed -md
Cvlancilmermb^ers
Vile-red ccomrrrems on to vWiely VI iterras.
Al'the entl of this discussion, the hf lh7l-lbc frno7ilies
�nrcrk5lreet wmild bz revised to reihcl ihr comments and cla36J!-ez'livms
Mink, and ,*tall b^r distribi1led in xlvarce al the Aiagiisl 8 session.
J al p� mn-I h2�cls
l�„ o���cll.�osmrnenls 7t the era�of the sesionvmncl cera¢thal it was 1.3sefill
V� -to alloy-a-le time for the discrlssilans heli]. A session evalua ivn ioun.-Tr»s
Imxnwuue m+imnumurm.mnm,
ii^„wohaidu,am Wu;roiti,;,
also dislrlb"dlled.
�i :,mwrw:rirv:u,1„rvur � �” I I The next sleps of the s"tralegr£pl�sming process /ere explained as
mi..uuminr:,,,„�,,4;u' OP Fallows:
1. Nfana einent l'ar'Mers freppares notes from the session;
2. Second str7legic plynraing session lobe held on Augpust 8;
3. Nlzmagement 1"artraers prep ares report covering bath She 3uly 11
and August 8 sessions;and,
4. Slaif prepares FY 2037-18 budget and updates s ialegic p1m.
8
Strategic Jflamra ng Council Sessions
Sha'egk Planning Session 2-Beld Aupgmst 8,2017 IN/hviagemenk hiirtyRirs
...........
Session :actives
V Cotin, 61 direct on ora priorities for T'I 2017-18
CDim63 heeldbirck on allocation of General fund reserves
Se,.,sslon .9
A, enda
'. Welcome
19 Ptiblic Comment
• Comments from the City-(manager
Recap of the July 11 Session
Overview of Preliminary FY 2017-18 Budget
Council Consensus on Priorities for FY 2017-18
Council Feedback on Allocation of General Fund Reserves for FY
2017-18
Reporting on Goals and Staying on Track with Priorities
Estab,lished Today
Wrap--upand Review Next Steps
G70-m-nil Kfiles
At-the start of the session,]an identified several ground rules to help
participants successfully achieve their intended results.
® Engage fully
Listen to-understand
• Seek consensus
Stay focused
Enjoy the afternoon!
rfa!-,giC Fk,mrd3Ttg CO'."nC3t SeS510ns
S"-iaiq,ic PlarrTLing S-e553on 2-ESP-LC 6�'_Igus?8, 2GI7 Manageme- t s aY"lrt2fS
O verview 'a Preliminary ;FY 303 ��
7®18 Bu'dygt
The iraance Disedvr pesenled.,n vverview of aR prehminary FY 2017-
18 Vodge"t. This pr2sentalion convrCy2d the lh�lt n/il]likely b2
available .for 11re iIpctrning budge"I and shvvved the demwnls being
T"-u,Es"ted. After the pr2senlalJon, 'Council iias asked quos-tions and
prvirided feedb:rlc.
CDMM,en1 se
C;�rsr2n"t iinanci�1 Ynodel
7
i Veen 1/6-3h xzve -ue incyeases, they won't be 2G%per y27r-10 keep
pace with pension cost increases—ccsls Tnllsl be adCdressed
•
Yo.2c-asl dcres not inc] tide dollars toward capital hTdrastrLacture
7 Fee s"kudy will be ready for coiincil in March 2018
When idget is presented,build in .a recession scenario in"1,
M
five-year forecast"to show what"the impact Tnay be
?r"leresl in fiber in other parts of cornrmunibj for economic
development paarposes
a Need -to examine parking revenue options (need comprehensive
review, downtown corr�rr�trltee would be a good venue to discuss
"this)
® Business license hzx—clo we ha—iie process to audit headco-unt
o un c1l Co ns ensus on Priorities j-f(,u-r :FY 2017-18
A clot voting exercise was conducted to determine Council's"top p1iori"6es
for the next few years. Each councilmernber was provided with 10 dols to
place nex-I 3o"their"lop priorities and five clots to place next to items that
could be deferred or removed.When compiled, this voting identified the
Council's priorities.
Attachment A contains additional detail about each of the items shown
below.
Table 3. Dej�nition of Tier 1 and Tier 2 Priorities
............................._ _ mm... .........................
"Tier I CCIOL urt il's aop l:ryiwit'ies whiCID uV''al re,feWe phynary SUM allewllko)
1!iv '2 Projects whic-;�jlill he pursued as rL-soufces permi"l �.._.
v� arb,a�,y ugl ,rr i) . , , ,
hrough slot vowing and discussions, the Council agreed on six Tier 1 and
26 Tier 2 priorities. Two items on the original list were identified to be
deferred 47r reIMOVed.
Tabes 4, 5 and 6 show the results of the dot-voting.
........... —... ........................
10
slua?qeoc Planning co-'_?ncilf Sessions
Sua'te,gkz Planning Session 2-BvId AiLigList 3, 2017 Management Partners
Tablq,? City Cotincil's Tier I Priorities
1.Obtain cusdomeir feedback and use it to improve se `ices t6wand A.:bOwnce rwOurnel sef vice und
2, Increa seim tyson vfyme pr eve n ti oninc�t,idi rig gruixter c omrrounn y engiqv meaW j(3L)r4
3.Engage a 1hird,-I.Yarty to conduct a Human Resources audit to mixertain updatesneeded ao the
ii-nunicipal code,systems and they components(Gin-ad C Develous as chcpke ew?pkyE,7 and
P
A,Succeu shO implerneinWabon ()'f f'reW h lrnoorgy t6 rd rCi : f'L'VE'lov yvs Uf"v(e' ond
,5 Downtown t6cns)F., Oyarvpmrl ecolgolnk f3eve1opmeal undfisiol
a. Implement down-town Ibeatifification
b. Developavisioniorthe downtown
c. Promote the downtown and cfeatea
16.Address;pension liability(Goal E: Chompion economic d,-jelopmen?and fiscal sListainobility.)
,Comments ora Tier I Items,
0 Item 1: This-was a combination of two iterns on the priorities
livoiksheet used for discussions. A consultant will be engaged for
business and residential surveys and staff will use the results as a
baseline and to identify irnpovernents needed, Focus is on
service delivery improvement.
0 Item 2: Interest is in shahng successes with-alae community (e.g.,
crime reductions relative to surrounding cities), expanded use of
volunteers.
9 Item 5: Interest in establishing a funding source for downtown
projects.
Item 6: This will be addressed through multiple meccas;rapidly
rising costs.
Table 5. Tier 2 Priorities
................... .................
i�A:'! ce,.Cijs,1.omer-Service Zan� n1ent
��;T=
L
a c -Aionjehide
eZ c P1.
e ne n z'n CcrealT shof t�iersicrj lo Lise�as. omirnv�rk.
3. Slrearnhrle the pwrchzising policy lo'r business pichcess impvovernenl
4� Update tfie websiite and create a mob'de app for 101 iwiterface vi'dh The wetysile
5. IMPICME-M the bUSineSS Ct'DILU-for incfeased Cuslor"ef Service Zinc)effi6ency
6. Dcn�ekq:i a#P ope ra tions a nd may mgeyneat pWi for t he Y)eVi 2Lm�fics C ell 1.(1
SiIacegk Ylalyrdng Col-Ancil Sessions
Slf afegk Plashing Session 2–Ylelcl Au. ase 8,2017 1M.anagersmen't Partners
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o'U uC::¢"ormCr"Cl:a.'a1s!,F,-mrrnE"nt
„»,...rc.1!l..,E' i°tvarrn: Ulf`n lrC'�&a1 o
o... - � � � .., „ ._�rvro'BC'�i:ae^vC�UCvU�,ulr�N'Irr�rr°at�nirDCl �`U',sa,.aD'U 'aD'„st,AaUv�v'mu'U�u'Bbmt"� I
_._.. . rnnr.�vl tl ., ello`1a.Uab1'i'C CIE' eIri b� 11("uut "SlwlPgic Plan and "
t, CC',D1a1iDU'Cw`lC'°'� DC�C� � �l '� �� U� waaaprmUCnraupgn its f;.rr,DaaUs
2, Begin the Genera)flan upClatr (or determine it this is a good expenCli ure 01 funds)
UrC'aU'1UCryruuCroCut ?Inti AaCCC^.zrcbrrW CU'Y�m°rrC"UUiC1;u.snil ofilina vicC.a
4, Advocate for Citmy concerns regaiding impacts of LAX expansion
S. Wish sa'wrvites, rC"Nd the corral'a'a ct and de'terra'auine Ur o%v to pay for it
M 5, Determine ItyluTe 0 The Lakes GOV Co'<.arse inclUdirea r�esolulion of Top Goff question ��mm
...w...�.�..w,.. �, ,
. Develop Cltm !,foF aaVIcrC°Ar;
CCrrC°v'erali,.lue lOr Cafvlerrat'aCbrras AarrmC'U'mrrllmaa:strral'CtCDrC�
S. Conduct a water/sevver R. rate study
�. �Re! aurrchl insurance nce cmU,latmCmeas E)iaalltbbUily and va'Currker's"corlop iia�.,e . fea'mral'tilt:grru''l
Comments Pn Dey 2 Items.
Item S: Timeline for water/sewer rale study will be presented to
Covincil in approximately Januar 2018.
Table 6. Items Deferred or Renzovecl
t'�iC'.a'�a11B Vitra:Ul nt'aQaurlwC°C,w�wz�'�AUCbnrrmlU.�a. �uaaia:.;a;�a,mua'W�C^f sw::'d'a:al:��,a"�daCgrrrt � II
- . options Pnclerecli
;assess the variety of transportationp ng effectiveness of current Shuttle('transit)services
IGoal E'.! .'b,,Drr"ra;.A'orr"a EC011oynic twrre''velcq°-)me' ,arvid F"i":a'.a"'al S !stairr°roabui lit ....�....
._.W.Discus^s^potential mrafi»resirieriti,aB/livervvvc�rk/rraixec)-aese development on the east side of Sepulveda'Blvd �
C�rrrz✓r3erz�s on Ve ris dv bP Defined P7 Remove,
qP1 Deferred: Trsmsportation options item liras cl'eterrninesf it could be
cleferreavl to some faztaire elite.
d Removed: East Sithe of Sepulveda Blvd discussion noted for
removal from the list as written. IfCouncil desires, the e'co_aaomie
-....._.. 2 ._ .. __
Strategic Planning Council Sessions
Strategic Planning Session 2--Held August 8, 2017 Management Partners
issues pertaining to this area of the community could be studied
as part of the General Plan update; scope of discussion will need
to be defined.
Council Feedback on Allocation o General Fund Reserves for FY
2012-1
City staff presented information on the allocation of General Fund
reserves in reference to key categories of needs as identified by staff.They
then requested Council's input on the categories;this input will be used
by staff so that they can bring a specific recommendation to Council as
part of the FY 2017-18 budget.
• Park Place Roadway extension: question of time requirements
• Bollards on Main Street: grants for this are unlikely
• Access control system: public safety impact fees available
• Park projects with potential liability: hockey rink replacement
• Facility needs assessment: will be helpful with prioritization,how
much money is needed
• Earmark money for the downtown;potentially repurpose the
$200,000 from facilities needs assessment item
• Main and Imperial entry: redesign rather than only fix;do
planning for this
• Concern about recreation and park facilities funding;need for
replacement fund
• Interest in having data on the numbers of people who use our
parks and recreation facilities
• Technology plan to be funded is fine
• Landscape maintenance: interest in information regarding who is
doing what(contracts vs staff)
Reporting on Goals and Staying on Track with Priorities
Established Today
City staff reviewed their current progress report structure and requested
feedback from Council on ways to improve its effectiveness.They also
requested Council provide feedback on how they would like to address
new projects or requests that arise during the course of the year so as not
to affect the focus of the strategic plan.
Comments:
Agreement to stay with quarterly reports;keep them at a
summary level
_.._......__.......
.. r ._ w ...... w....................... ... ... ._..._
13
S:raliegic Planning Council Sessions
s'traiegic Planning Session 2-Belci Auo;s't 3,20,17 Partners
V Agwerraenl to stay focused on the agreed-upon priorities
7 Sctaff reporls no-ev fie into the s'tra'tegic plan and that will
CQra'tanue
Interest in consistency of measu-rerrnnts be-tween deparlrrrznts,
benchmarks vilth other cities on simple items(e.g., crime);
could use the website to convey-this to the community
7 Interest in knowing what has changed as a result of key
performance indicators(KPIs)
7 'Communication is important with-the corramunity and frorn
department heads
14 '1"1"1,x°1,,,'1,1', it l )Ext Ste,ps
Parlieipan-IS cflrrap Oed a session evaluation form. Councilrmrernbers -MCI
Wall
N several exec7u-five stafi offered comments at the end of the session.
III
„�� Fligh]ights included:
7 We have good a]ignrnent between staff and Cotmcil
Candor and respect is apparent
Sees growth in understanding
I"�"°°�tl,°°°°��^�°^'�' �• These sessions help-us see'the big pasture grad to get clear direction
The prioritization process is important
I't's good to be-talking about priorities
o We have a general plan for-technology
1. e, rf Steps.
The next steps to implement the results of-these two sessions are as
follow:
® Management Partraers prepares report documenting the discussions
and results;and
• City staff prepare FY 2017-18 budget and Updates strategic plan.
1�
Strategic Planning Council Sessions
Attachment A.—Priorities By Tier With Added Detail Management Partners
City of E1 Segundo City Council Priorities for r'Y 2017-18
IMIIMIMIIMM
1. C)btaincuatorntYILLtlbackaril , Yes Yes Yes Survey is being planned now;implementation
use it to improve SETVIC•es.jGoal anticipated during FY 2017/18. Some councilmember
A Inhanty guatAmer strVirs and interesc in using net-promoter bol.
Pn,ZagEmt,nt.) The interest is in customer feedback at the point or
contact with our services.
Plan to get community input during FY 2017-18.
__.... -.. .. .
Goal B-. Srapjwrrl Crnviraauo4y'SWely and Wreporecir 's.s
tn•arEasa >os2ra on a rian.e Yes Yes Unknown The scope of this item will determine whether
prevention iDXhR1in;g 9MBIV additional resources would be required.Police Chiel
tomma+nity en.�agErrxen3 will provide information about what is taking place now
_ and options for increasing this focus.
Goal C- Develop as a Choice E"mpl ayer sand Waylklarce
_._.w..�... .. �._......Mw._._...__ �..
1, Engage a dAiral-party to sonslott a No No es Scope to be determined,
Human Reso3rYdE3 O&III t to
ascellAn uplIATS ntP2Ied tv the
MunicipA tost,E,Systems ansl
other comipvnErats.
15
Strategic Planning Council Sessions
. .
Attachment A;-Prion ti es By Pier With Added etas Management Partners
i
fop Quality Infrastructure and Techviol ag
1. 5;roea�3ahrl'arnplemrrxzaliDo oT n� ' Yes `les Yes Technology Comrnit'tee assisting with prioritization;
lrehnD}Dgy numerous technology needs and options have been
identified to date(e.g.,recreation,library,planning,
police,fire,finance,human resources,public works,city
clerk).Some key technology irnprovemenfs have
�prrn� I .
already been implemented or are underway.
E•, Cha n�,pio n Economic vvel
lwlmmrunronnt and Fiscal nusta'uwn:) ffityy
,P„ "t:kpJw�JUVN'ru��vd,n':
3mpfPmenz 2lD8YnlDvin Yes Yes Yes m formation of Downtown Advisory Group underway
be.)uli$raftn a Direction and funds for downtown landscape
b. Dev.6up a vrMon far Shp No IlO Yes underway.
tl>JNvnlown a Direction and funds for additional public
s. 311ornvty the 4o-wn1Dsvn Partial Partial Unknown improvements for downtown not yet provided.
an•tl srP11?'ta datnalin,g a Supporting the downtown is in the economic
mwycP for maarkPling She development strategic plan. Creating a funding
tTowrr'dDsvn source for promoting the downtown is not a formal
Council policy(e.g.,general fund,PBID,other
...,...,.,...,.. _..m_..._p_,... ,,... sources).
r. ..d4rVurtY,. uurirrsGarenT6,,PT.._ w._.. _..........._.... mYes.__w_w_..._........, payments .� __... ._.._...,m.. _..,.
3 _ Options for addressing Yes advance from reserves.
. uaVrn IG ITX ...mlm A .m g Pension liability include making
16
Strategic PlannJng Council Sessions
Attachment A—Priori ties By Pier With Added Detail Management Partners
Ip M
Go-al haw Eawbmiraw,Cusittwrwiew,serAce and t'r~Neager«tent
R Dbm r.a�aa. krrduam; !i o;as a;y wny `fes i4o No Strategic plan will be re'hned. A short version will be�
r .PYau: a xDnrrra sr✓,irr eap eu:w placed on the City's website and for disiribucion to
r,rrarn,gaa,danisaPq'i nu wh'nurtlm __
. �.._.__...__r � _.. . ..,._,_.. __....,._
employees and community members.
f1mo evy arrmi �.�Ky sumrasa,s; yes
M�...,w..�
NO City should be sharing more of its achievernenes with the
and Un,&rhllghl Owmi to lbe D.owubl$c: community(and internally with our sta f).Current
methods include bi-monthly newsletter to the public(first
published March 2017),successes disseminated via
Facebook and Cit,�s web page.
3. 5laeamlknE-tht pili zh@sing polity No fes
No This is a project to increase efficiency Through
-101 b1135nV33;or'a-Ce3s im,prvv'evn>'n; streamlining purchasing and contracting processes.
Results of staff research may require Council discussion
and ordinance change. There is an interest in evaluating
the City's approach to risk as pertains to purchasing and
contracts.Internal working group underway._,..t,o'�sat�oft the vVel.r.s��a,;euvn,N..IY.r.e,u.....�q..N�...,..._.,.Yes
_... ies...._a._._.. � :�.
ma � ...__._..._.._........_. ii�IJ.a � Involves developing anew website to make it user-
.,..�� .
raan:atn k Topp Dma,rr D'vifl uastn wN arcw:°with friendly with a mobile interface
..........
5.
.. _. .._.. .__.._........ _.__ �_, ,_. ..
5. 9vraplprAVAI alae b1)35nL3S VEDU11'lnr Yes Yes No . Intent is improved customer service through a one-stop
ontraassil,c�as.[Nnpr geivise @n i shop and integrated processes.Will open in 2018. Fee
,elUEntl surcharge was added for construction of this center;may
need to consider extending surcharge for technology To
aid efficiency of processes at The center.
f, ;t"vmr.lryp Hama tuD,vfivt'wramn.s vymrt Ir e.s `fes Yes Involves additional staff and maintenance for this facility.
mrs uwnaagwaraa aat t.ahm ftuw The T w
17
Strategic Planrung Council Sessions
Attachment E --Priorities-Pv leer t`. Added Detail Management Partners
M
M I W
Goal B. Swwpoort Comro wni Sn ety'wd Preparediiess
„w....f..... ,F $�
UAR'A'uW;rO�k:" If°5$UII'�eUK'IX-p�....__._,�..�-�•...,�.,..,M...,.,..�.,._.�..,,.............,,.,..�,,.»..,...,. .�.,,,.m,..,.. ..."«,�.,.�_,..�_ .,..,�.
" ararelbi„Fat" °lirrs b11(e. ,;ro�,.iR' rsitlllrur,elcruuiwris°rc4e'i'huiituoiri, ftr'i"intereasC ru
!""W ty in cerwi;m lueas rr:rc..u.,,unin crrl(.rutiancirrt;``r'N,'t.
•Lih ted issuim. ordia,tneerl b:') nra uctlE ii;rrutPr. to ra'O p""O.rl.,
irorn Or.atSiO 0),�(.vrnrnurrita!who are c.PrVving Irl tu.)•Veviil.
2.
Become
�'._..�...,...is..)Neoared to
Yes�� Yes µ� No � 7M Staff position has been filled. Plans being updated ,._
znme�t�SV tha4' e; p I EOC
7ae3iyo_nd 10 emeryenill's Ind drill to be held in fall 2017.
0 3si)31e73
a»�"crar
°!r
F as This is a regional projertr-hroh g the IPA.Partially
Meted da'-rgr ch jCAD)sysiewn -funcLed.Planning is underway with the partner agencies.
Yes No !es Funding but additional funds are needed
4, l;mtlpternan'S�new�lu'3o:ma�3e3i. ..ng plan approved
li•tevvse D30-se Reco'j;raidion{.AOR) to support the new system.
3y51 UM
,... ....,....__,„,�..W„„_....."....... ...."._.,m.,_.._.,„.__..,. mom..•».....
rw�s� �C,T, Wjiw a a f t o i cu�ynpIoyei°and W�"cr k 0'eclr”
i. torn ?e'Eelabvrne�Dtia'Ei'ans _ Yes Yes Yes
...._...,,..�.___.......__..._,......_,.v_„_...,�ale90 maagr.=7....._.,._��__..... .._.._._m_w.�..`es.._.�..,,..,�.Yes Gtecuiiv2 team nearly at�ull�__�,..�,,..
.. Faguso.nerrrPWVecWww p r8 s ! staffing,teambuildingheld.
urate mewa, a; e7rnw uaw f e.r_uwuvek)p Research to begin in FY 2017-18 regarding employee
bw aareeu'rs.FabF70a awC)a swaew'aF;RPa recognition anctwellness. Hiring process improverneWs
Far'Oiwrss'ba,rmd devOopsrslml IfAdOW!. uncterway. Employae training will be an area,of emphasis
aaawravlew ewrm:uRar»N'6wuaas,'.w aawre3;urce7 in FY 2017-18.
Frelrnra7flWa'r,i;)
,
3. Con• Yes �l�o Yes ,in....�.�.._. _...,_.w,_._...__..�..............�.,w.�.,.�����,,...,.,.
s3ars3 an emtlph)y�te sumtry strategic plan;survey research planned for FY 2017-18
"Eavge Morale,Ea1hs7 Rollout survey in late FY 2017-13.
in)9rrnadkon,above ernyl'aye'e
nees)s)
1s
Strategic Planning Council Sessions
Attachment AL—Priorities By Tier With I,,—died,Detail INIanagernent Partners
is
Enhuattr&,iP;pPvyx-k,_%p,ery and Ps Yes N'O Fit Responder training(risk mitigation-training)corrcluc-0,6
Are"KhAre Oc6dnx,43 vwd cvsl. by Fire in FY 2016-17.Additional City-,Mde training to be
scheduled for FY 2017-13
r IhLl)1W'hZ'PIDIETS3�D Yes Y e s No Vacancies have been prioritized. Recruitments are
I)f'dL,.f Io rMOLf)-ily W)-V@EDT71 underway.Hiring process will be reviewed Co iden-cih/
opportunities to streamline.
'6i1$ : Devel'op QuMity lWoArw!tLJtC Ind'fechnology
Yes Yes Yes Regional funds are available to the city to be allocated
Itimsp,ma-bon Ju7n)Ing and a multi-year plan is needed.
CVVPjJj�fj jj neKj, YL. NO L A comprehensive needs assessment would include
EL
�*.sem-nwnt
improvements tache Plunge.
c
a n FL -3 Mt rid L Chimplon Econornic Development d rcalStmlafinb y
0. COPPPIOV thf eC MEM94 %"c', Yes Mo Economic development strategic plan was approved in
dew.4opment MoWegii%Ami iond July 2018.
snrosgzJmraketrCHS fD;J,',
4 BLjin The Cen-en)l FJim uptlatt,JD-r No Yes Yes Research underway to bring this to the Council for
drlpfminE H W3 Y3 @,ZDC),C) determination if the City will pursue a General Plan
V)h5nT)3) update.Scheduled for August IS.
�P.s No Monitor the level of cons-ouction and reporting back to
Impleimply!the acuemoyy dweffiffoF �Ps
kmit wdinappte -the Council regarding necessary changes to the ordinance
6. Ativi)rztt 1,Dw Cily comevns No No Unknown
�1'.,Fwding impacts U1 LAX
e,4pianslon
se;W)f. No Iles Mner20 years o,existing contract,time to analyze5ervice
conMki wpd deteymVpEhowto needs and options,including how Lo pay for this service.
19
Strategic Planning Council Sessions
Attachment A-Priorities By Tier With Added Detail Management Partners
ljFt If" E'I OMLUAI+ No Yes Flo ArriicipatectforSeptember2017Councilmeeting;golf
0s>H
operations must be determined regardless of outcome o,
Top Golf proposal(management contract for The Lakes
would:need to be determined ii'a contract with Top Gorr
is not approved)
ll)vwviw�Vit[AK"IM,�Iur 141(p Vesl�lo Yes re tnClUdeS,iclaqnzih�ing neva revenue options.Work plan calls
wvvirsIlup kv UNI for ckeveloon,ent of comprehensive master fee schedule
441x :*VIIJ�Ir hkye (has not been updated in 10 years);cost recovery policy;
business license tax review.
1-0. No No Yes This Would be a Proposition 218 study.Pending Council
direction.
dho, iew,µ 1` c,jQ%�1,
20
Strategic Planning Council Sessions
Attachment A—Priorities By Tier With Added Detail Management Partners
Gan$A.Enhance Customier SeMe6 And FnIlMTrnen't
I A33E33 I)r)t YWIPly 01 Mo No Unl(no%jjn Council determined'this is a low priority for the present
I]r@n3pDTI-,IVDn Vprlit))Y3 M101)916T)T, and can be deferred.
3hiffliv
3'P'V!E'L'2'
Gual E. Champion Ecorminic Developfinvy-ft ariid Fiscal Sushaimbility
..........
`ti I)i3sza3:oa9en3i�]
"Council determined
01 No No Unknown this as written should be removed
ou
from consideration. The future ofthe east side or'
on 3he E.-I313k)rv) �Sepulveda will be part of the General Plan Update,
SI'PvlvDT)a BV'J
21
Attach!rner,i t B ............ F-YowerRoint I.A., 2017
.............
July.11,2017
Jan Perkins Management Partners
l o, or
V:o M1 I
""00
�II, �I u',Y ,�k,'�r V j^I�d��ri�dll go's
IN Y, dilk,
V i1 Aili
ko by"M�,yo',—
blic Comment
Co.n'cil Direction on Priorities for FY 2017-18
verview of the Preliminary FY 2017-18 Bu I dget
Council Feedb;�Ik on Allocation of General Fund Reserves
Staying,,in on Our Priorities During the Year
�I;,and N..t�,wjIj
22
I� g
n awe fLIIIy P
1 uy �1�'�INilluiII, .IYI �pltivi Y I LIS'tet?'tO 1S19C�CY5�df}Cr �.,...
wul hi Vll � � µ ,..
IYV� 1014 IIP IIN
Seel(consensus I
pl,
Stakj
Enjoy the ertemooW
m ..
P
Time management too IIIjd��I
40r
i
IPlytN 'om IIIV �dV1r011,
Things to discuss
another time will be I
tracked on a flipchart nl vll m q0V I" I' m N
%
I IIII INS �tv� I � �
I '^ I
I m
m m Im Im
m"
INA,,
A v'I
lion ets the 9ouPor '
I ,iYwO�I�IIImNw, IM
�ulluu �
; " :'t
wrw ,", of where the City is v„'rv,�Y!w,6gµ�fllwr�'orr'^w:
r '�YW4,mwr I iJdevs 1,��"ImWI
7�P
a l I i ^ wr II`umrw'uw I
a 1
23
of
AL
'I�Q'IY41s a s:atemen'r o'.'
11o ganesawhn.itfu rgame tion � ���r'I'"" i4."!Ya'P",I o.' :'� +In.urr;Pdefin
he
stands for and what It will do
l hillll., YI hp
4 ,.,
� v�yA
!.,, �IVI'v'YAC It��!l,„'�:ff!”�vW�e�ll I ,
r
��luuuul m�it�l NtII Y�
x
nno
1-11,11—
vthe
onkand
t
members t achieve ^ M,p t�!IrY�tIIIvI��l�y"dtlgY�w'
�4 r ^wi'P'illlN r„! �iVllllll^V�1'V�IV'PI��01!"i 6V',,�i!�
the mess—and vision
Has-wom
EM
x I
u
k
�I��,�AN, ,mtliliu+.,;l�, " Accountability
A
Y m
Productivity
Ethics
I%I
•
Stewardship
'r ���I • Service values
Challenging ourselves dar,vrl" tl:mm:11�l�l11h,are whatyouwant to
" M Iv,dpud Ar ilr� 0- achieve through investing
Illm 0",I,,"iNlllbk p1011'M� V� • eflectlonus Improvement and P bf 0 mA, naturenv OfI Ide direction
based onSlOmulti-year In
IIw✓'�' II
24
W6 Cw .
'� :,utrrwo
I wInNN.m�,
0
I I
I' Valves
? 11AIhu y�'li IOiI��ilu III I I UI I ^ 'nll Iy I w��.N
v�111i fl'";w i 4f14b IMgk V�h'Ir �� Mw ft's„kkugr"i v:",� au1.uieve the are:pie y are the
�pullolll�u 111!"1'�I ISA N'Mmeans to
ch the goals They are the q
Irl III°IIvIII" 1,VgqI��fI soec fic projects and initiatives N
Chat move the City toward j
0040 „Ow11 ugtl W,.'lo n '.I�
achi ev ng big,long range goals M� V
-
�...
p, IIMW
tuun6l ami) E.[h My 1 33e11'1)a1)Ro?t-s
Review handout
�f
If'uilh'd"j do t4UVl� �II61411�I Il�d'Y 7plementatilon Identify the key factorswI4� contributing to thesesuccessesVision,keygoals,policy priorities
approaches 1MI
I ,
li
I' flaw I I YI Y W �IppyYp IoUI,I' yil �If �
' j � I l��I�N'll IIIWI���I��,Illpiw�d�l�Y��,Id IwN�l�u�m)vl��f4�l'�d
! Ix�V"�I�Ik�t oufu4mu�mum�utin�iAnf^!INt�9dtYryd'
�I V 4m df'J.41'�C d'I�'a H1�PN'Bw'r f;p g^rvWevw P 4'NPk o1M,�p Ip
u u t,wi xa' �„rua a "m Trc'ur "wrw'1�urmu
' ' at rliMr sv Iryi w,murl'Nw "t' t,NI w XMprm N t'r,,f'NMar'a,r>d4° I
I � II„6Mµ,p V'mq M1MV� VNOWi WNI
Yd arIIM ¢I IMwkv9'mW u!p�iY,�l�:,lt "Mtvl'1M`^ IO WN'Ont�N
p,4 p"d,q''�'M N'I'I'rv'.C'XUb'N•
�, w'an,A%'aMN'ANkmd',°�"✓'a ifr
iµ
25
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C, I
�'��IVilWl flip L; „l ` vlUuu' VI ��,v,v Illll�;w ,,�uwwwuutlmn i.wr'a dsWl
rate
Ol q California's
sumo Coylmn
ie
has nt
_
l l II Ip
u I� IIN� IIID •I'I IIIIPI� 'Yuv�il " �ra ''"..,, May of 2017
.o,dlul�, 'I Similar to California,
Los Angeles County's
' unemployment rate continued
wm� •..".. to decline
on him in May of 2017 10
' 2017
., u..,,.'+ 'll11, 11, '"__...,,.,. .• ..,, ., � „...
gg
I m
snar"orm."meCart",ed Dythe Toavo,r,om 1917t.2013 .." I" ...yw lQpa In 1.ra w,�r;fw„a:NP ,.
mullet nollw ow9 mI Tm v
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28
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Att'achrn er)'t C -- Rovver:potri,t, AlUgIJ, 't 8, 2017
.............
August 8,2017
]an Perlons f Management Partners
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Accomplishments from prior year
discussed and success factors Identified
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reviewed „tN,�.„ ,w•.
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Financial outlook resented w
Goals a Y M
Priorities worksheet reviewed
sewed and co �, I i��lllrli�l1i'I i j"'�hHll li���I III' I
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year
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other factors(e.g-,financial, magt '
on the business community,im act ISI/. lilr4 4'j ':� Y �"''' HiSion,key Il .Departmental
on residents) goals,policy strategies
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approaches
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Ending I.J.—gred Fund Balance t September 30,2017
General Fund Reserve
Council's Policy istoreach 2O',6ofGeneral Fund expe,d,t,re5 'con .'cUncertainty Reserve
Currently.tl835,n,5122MinFY2016-17 Policy
•Staff"P"p,,,n,to maintain
;,,taio the current reserve level of 185'.in FY 2017-18,deferring an Councilcy is to maintain a$21A reserve
rcreacunreser
...rve levels or subsequent years
18%=$12 4M Maintain current balance of$2M(fully funded)
Allern,l,,,.l 1996=$13 IM
Combined GF reserve and Economic Uncertainty reserve of$20 4M
II� i,,Le,,,use of P,r,111v,towards oaYing 1,,n C,11111 unl,,,I,l liability
The_It,would save app—InnaLcIV 51M in interest payments vs 50 in interest earnings
If le,,.,City reservas
Total en,,.n l,.1,I,1y,e.rco.c1 1,$11M($1M I,ru-51t,-5700k principal)
I
„^mo I wrgwmrr °�„
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8 r I I • Ope-i.g a pr.i.' ante IOWA)Budget
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569
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9N n M-n—hourly wage effec Ove each January 1 2017=S10 50,2018=S1 2019=S12 2020=
EIRS
A 1 9'M a Publ?S1f1ty Rates046167C IFFY 1516),4997°6(16-17),5503%(17-18)61246 T38-19),67646119- Y
P ^x r I r Oso 000 $aso,000 � EaTPzol 75�9612o-ul,&00 19c(u-zz)
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Lo'vering the CalPERS Discounc'la2e Assumed Rase:r Return)on Inves¢ment PoolAssets
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continue to subsidize as a cost of doing business and absorb into aHow to taclde the Ca1PEP5 unfunded lability
operating budget c Pnontang and funding implementation of new technology
�� • 01E 7 18 credirc card fees are aniicipaied to increase by 5911;for a[oral of W e Copt recovery policy discussion and mplem t cm or fee study
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N „N NNNddVC priorities that will be set next
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receivinghihighest Iljlu�uo' Discussion� number ofdotsI a _ EMU,Mn tJIIIr
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are most useful to the Council? a l
How can the Council and N
e;recutive team ensure that staff wmmgl Ip tl
resources are allocated toward VIf"W" 0
the priorities set by the Council m Ip tM AIS w I, fxlhW,;lImIIJM',i„ �,
today? e' ° V,f�llll�lIIIMIIIII@°�V,' 'r
I, • How will you deal with new '
requests that emerge?
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