CC RESOLUTION 5050 RESOLUTION NO. 5050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO ADOPTING THE REVISED VERSION OF BY-LAWS FOR
THE LIBRARY BOARD OF TRUSTEES.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: Recitals:
A. On December 4, 1980, the City Council created a Library Board of
Trustees which would be comprised of five members who are City
residents appointed by the City Council;
B. The Library Board advises the City Council and staff in all matters
pertaining to the Library Department and the provision of library services
for the community of EI Segundo;
C. Pursuant to state law, the term of each Library Board Trustee is set at 3
years (Educ. Code § 18911); the Library Board's by-laws — previously
adopted by the City Council on December 4, 1990, pursuant to Resolution
No. 3665 — "capped" the number of terms a trustee could serve to two
terms;
D. On July 11, 2017, the Library Board voted to approve a revised version of
the by-laws that eliminate the cap on the number of terms each trustee
may serve;
E. In order to allow seated Board members the opportunity to continue in
their advisory roles to the City Council and staff, the City Council desires
to adopt the revised version of the by-laws removing the restriction in
number of term limits.
SECTION 2: Adoption. The by-laws approved by the Library Board of Trustees on July
11, 2017, and attached as Exhibit A are hereby adopted.
SECTION 3: Authorization. The City Manager or designee is hereby directed and
authorized to take the administrative steps necessary to effectuate the changes in the
Library Board of Trustees term limits.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of the
adoption of the Resolution in the City Council's records and minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
RESOLUTION No. 5050
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PASSED, APPROVED, AND ADOPTED RESOLUTION No. 5050 this 1st day of
August, 2017.
1- 'U,�Z�
a/ a Fuentes, Mayor
ATTEST:
Tracy'Weavers ity Clerk
APPROVED AS TO FORM:
Mark D. Hen
sle C ty��..._.__._.......... ..
y„ Attorney
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. 5050 was duly passed, approved, and adopted by said City Council at a
regular meeting held on the 1 st day of August, 2017, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:. Mayor Pro Tem Boyles, Council Member Brann, Council Member Dugan,
and Council Member Pirsztuk
NOES: None
ABSENT: Mayor Fuentes
ABSTAIN: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of August,
2017.
qg � yh
4 Trapp Weaver, City Clerk
of the City of EI Segundo,
California
EXHIBIT A
LIBRARY BOARD OF TRUSTEES BYLAWS
ARTICLE I—NAME
The name of this organization shall be the Board of Trustees of the El Segundo Public Library.
ARTICLE II—PURPOSE
The Board acts in an advisory capacity to the City Council in all matters pertaining to the Library and
cooperates with other governmental agencies and civic groups in the advancement of sound planning
and programming.
The Board considers, reviews, edits and issues policy recommendations on library service,
recommends the adoption of standards pertaining to library services and programs and makes
recommendations for the provision of adequate library services consistent with community needs.
The Board may administer any trust declared or created for the Library and receive by gift,devise, or
bequest and hold in trust or otherwise, property situated in this state or elsewhere, and where not
otherwise provided, dispose of the property for the benefit of the Library.
ARTICLE III—QUALIFICATIONS
Members of the Board shall be legal residents of the City of El Segundo for one (1) year prior to the
time of appointment and during their tenure in office.
ARTICLE IV—MEMBERSHIP
Section I—Appointment to the Board
The Board shall consist of five (5) members appointed by the Mayor with consent of the City
Council.
Section II—Term of Office
Terms of office shall be for three (3) years. lloaenle-ra s v �rac��°e altar tvo ter'r7s•
There is no limit on the number of terms a member may serve. To be re-appointed a member
must go through the interview process and be selected by the City Council.
Section III—Vacancy
In the event of a vacancy the Mayor, with consent of Council, shall appoint a member to serve
the unexpired term of his or her predecessor.
Section IV—Compensation
In accordance with City Council Resolution 3665, dated December 4, 1990, the Board shall
serve without compensation.
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.6 'w
Section V - Removal
If a member is absent without cause from three (3) successive regular meetings the Board
may consider the office vacated. The Secretary of the Board shall notify the City Council of
the action of the Board.
ARTICLE V- MEETINGS
All meetings shall be open and public pursuant to the Government Code of the State of California.
Section I - Regular Meetings
Regular meetings of the Board shall be bi-monthly, meetingC,the second Tuesday of Jarivar�',
March, May, July, September and November.
Section 11 - Special Meetings
Special Meetings of the Board may be held at any time upon the call of the President or by a
majority of the voting members following at least 24 hours notice to each member. The time
and place of the Special Meeting shall be determined by the President or a majority of the
Board.
Section III - Study Sessions/Workshops/Seminars
The Board may be convened as a whole or as a committee of the whole in the same nianner
as prescribed for the calling of a special meeting,for the purpose of holding a study session,
workshop or attending a seminar provided that no official action will be taken and no
quoruin shall be required. Compensation may be made within budget amounts of the El
Segundo Public Library, if approved by a majority of the Board,
Section IV - Organization Meeting
There shall be an annual organizational meeting of the Board at the regular meeting in July
for the purpose of electing officers, appointing subcommittees and conducting regular
business.
Section V - Quor-urn
A three(3)member majority of the Board shall constitute a quorum. A quorum is necessary
for action by the Board.
Section VI - Voting
Each member shall have one vote.
Section V.11 - Meeting Procedures
Conduct of the meetings not specified in these bylaws or by Council Resolutions shall
conform with Eobe.'IL
&!!e YLOrder, Revised.
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ARTICLE VI - OFFICERS
Officers of the Board shall be a President, a Vice President and a Secretary/Treasurer; who shall
serve at the pleasure of the Board. Term of office shall be for one (1) year. Duties of the officers
shall conform to the regular parliamentary duties as set forth by Iocr's &j1 , at Care le �isc6,
unless otherwise stated.
Section I- President
The President shall preside over the meetings of the Board. The Agenda shall be the mutual
responsibility of the President and the Library Director.
Section lI - Vice President
During the absence, disability, or disqualification of the President,the Vice President shall
perform all the duties and be subject to all the responsibilities of the President. The Vice
President shall succeed the President if he/she vacates the office before the term expires. A
new Vice President shall be elected at the next regular meeting.
Section III - Secretary/Treasurer
The Secretary/Treasurer shall be responsible for the minutes of all,actions of the Board.
ARTICLE VII - OFFICIAL DOCUMENTS
Section I -Minutes
Minutes of all meetings shall be prepared and maintained with the Board's records. Copies
shall be distributed to each Board Member, City Council Member and to the City Clerk.
Section 11 - Distribution of Documents
Preparation and distribution of Board documents to the members; City Council and City
Clerk shall be the responsibility of the Director of Library Services.
ARTICLE VIII - CONDUCT OF MEMBERS
Section I- Personal
Board members shall make no personal commitment to speak on behalf of the Board without
majority approval.
Section II- Conflict of Interest
Each Board member shall abstain from participating in any matter to come before the Board
in which he or she has any direct or indirect economic interest. Should conflict of interest
exist, the Board member shall remove himself/herself from discussions and abstain from
voting. Each April, a Conflict of Interest Statement shall be filed with the City Clerk.
Section III- Other Committees and Meetings
No Board member shall attend any meetings as a representative of the Board without majority
consent.
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ARTICLE IX—ELECTIONS
Candidates for Board offices shall be proposed by a nominating committee consisting of two (2) Board
members. A quorum consisting of three (3) Board members shall be required to hold an election.
Election shall be by secret ballot. A majority vote shall be required to be elected. The Library
Director shall be responsible for counting votes and announcing the results. Officers shall assume
duties immediately following election.
ARTICLE X—SELECTION OF PUBLIC LIBRARY DIRECTOR
The Board requests the presence of a Trustee during the interview process for selection of the Library
Director.
Approved this 11t" day of July, 2017.
^'y
Ile
11'IV A+
C"amtroi1 '
President, L,ibrar", Board of Trustees
Deb�.`y Brighton::::............................................................................
Director, Library Services
BYLAWS/Approved at the Board Meeting,7/11/17
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