2017 Aug 31 - CC PACKET SPC (Budget Planning Workshop) SPECIAL AGENDA
EL SEOUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City-related businesses that are within the
jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of this
Meeting. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name, residence, and the
organization you represent, if desired. Please respect the time limits.
In compliance with the Americans and Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk, 524-2305. Please notify 48 hours prior to the meeting, which will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, AUGUST 31, 2017
1:30 P.M.
(Budget Planning Workshop)
1:30 P.M. SESSION
CALL TO ORDER
PLEDGE OF ALLEGIANCE Mayor Pro Tem Drew Boyles
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person,
30 minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals who have
received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on
their behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall
be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
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SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding City Council guidance to staff for
preparing the Fiscal Year 2017-2018 Proposed Budget. Staff will present Fiscal Year
2016-2017 third quarter updates, challengesilimitations, assumptions associated with
preparation and planning of the upcoming fiscal year budget. Refer to attached
Exhibit A listing of proposed CIP Projects and Exhibit B listing of proposed
Technology Projects.
NOTE: A copy of the Preliminary Budget is available to view at the Library and the
City Clerk's Office
(Fiscal Impact: None)
Recommendation — 1) City Council Receive and file FY 2016-17 3rd Quarter General Fund
financial review; 2) Discuss and provide direction on Fiscal Year 2017-2018 Proposed
Operating Budget; discuss and provide direction on various policy options to fund City
Manager priorities,; as well as, discuss and provide direction on various fiscal policy options
to address the City's overall long-term fiscal health; 3) Council may raise other
developments, fiscal policy, capital projects and other related topics as part of staff's
preparation for the Fiscal Year 2017-2018 Proposed Budget; 4) Alternatively, discuss and
take other possible action related to this item.
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or
conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957(Personnel); and/or conferring with the City's Labor Negotiators.
ADJOURNMENT
POSTED: DATE' < ' I-0 I/
TIME:
NAME:.-
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EXHIBIT A
City of EI Segundo-Capital Improvement Program-Current and Future Needs 8/29/2017
Special
Developer Revenues/ Other/
General Fund Impact Fees Sewer Fund Water Fund Grants Unfunded
Ongoing PrnlectsIVtomgkted In FY 2017-18 with FY 2016-17 bu f-Estimated Carrvover Balance(Original budget shown In parentheses) in
Fire Station 1 Apparatus Bay Doors ($220,000) $ 20,300
Fire Station 1 Seismic Retrofit ($250,000) $ 229,200
]Police Department Roof ($600,000) $
Police Department Facilities Upgrades-1$300,000), .$ 197,400.
Turf Replacement at Campus Fields 1$1,202,600) $ 580,000. 5 622,600
Main Street Crosswalk Lighting ($130,900) $ 130,900
Arterial Streets Rehabilitation ($400,000) $ 400,000
Fire Station 1 Kitchen 1$130,300) $ 130,300
Annual Sidewalk,Curb and Gutter ($250,000) $ 234,297
Park Place Gap Closure and Grade Separation ($440,000)
Sewer Pump Station Ill and 47 Modification ($3,923,325) $ 336,100
_Cedar,Walnut Water Main Improvement ($450,000) $ 450,000
Indiana Water Main Improvement ($500,000) $ 500,000
Catch Basin Insert Project Phase II 1$100,000) $ 100,000
Subtotal $ 2,022,397 $ $ 336,100 $ 950,000 $ $ 622,600 $ 3,931,097
Funded and Scheduled _
Annual Water Infrastructure Improvement 13projects) $ 2,250,000
AMR Meter Conversion(annually until completed) S 300,000 $ 300,000
Annual Sewer Infrastructure Improvement $ 1,200,000
Annual ADA Ramp Installation $ 100,000
Lifeguard Pump Station Installation $ 500,000
Water Valve Replacements $ 500,000
Chlorination Facility 12 yearproject) $ 250,000
!EWMP Regional project Implementation,Infiltration basin $ 100,000
LED Streetlight $
Local Street Rehab and Slurry Seal $ 1,200,000
Annual Curb,Gutter&Sidewalk Repair _ $ 250,000
Subtotal $ = $ $ 2,000,000 $ 3,300,000 $ 1,550,000 $ 100,000 $ 6,950,000
Staff Recommendations-Funded through Developer Impact Fees
Access Control System-Facility Security for Police and Fire
I;partia l funding of$55,G00 from General Fund) $ 144,000
Fitness Trail at Memory Row $ 50,000
lGeneral Fund) $ 50,000
l Hockey Rink Replacement $ 80,000
l Police Flooring Replacement $ 35,000
l Fire Small Bathroom Remodel $ 45,000
I Police Department Stairwell Refurbishment $ 75,000
Re-Paint Police Station linterior) $ 50,000
Business Center Design $ 70,000
Library Wi-Fi Zone Conversion $ 90,000
Subtotal $ - $ 689,000 $ - $ $ - $ - $ 689,000
CIPAC/Staff/Communky Recommendations-Requested from General Fund
l Retractable Bollards on Main St, $ 70,000
l Community Cameras&Fixed License Plate Readers $ 375,000
l Eucalyptus Storm Drain Abandonment $ 80,000 I
]Pump replacement at Storm Water pump station#17 $ 220,000
Access Control System-Facility Security for Police and Fire
(partial funding of$144,000 from Dev Imp Fees) $ 55,000.
]Golf Course Lighting $ 200,000. $ 400,000
Acacia Park Design(funding of$50,000 from Dev Imp Fees) $ 200,000
]Park Facilities Upgrades&Maint-Council recommended $ 200,000
]Downtown upgrades&beautification-Council recommended $ 200,000
]Subtotal $ 1,600.000 5 - 5 - 5 - $ - $ 400,000 $ 2,000,000
Subtotal-Funded and Requestad from General Fund $ 3,622,397 S 689,000 5 2,336.100 5 3,250.000 $ 1,SS0,000 S 1,122,600 5 13,579,097
CIPAC/Staff/Community Recommendations-Unfunded _
Facility Needs Assessment $ 200,000 Deliverable-
1 Main and Imperial Irrigation&Landscape Project $ 100,000 $13,870,097
Playground Replacement for Washington Park .$ 250,000 .
11 Richmond St-Ball Field upgrade $ 150,000
Downtown Street Tree Lightings $ 70,000
Missing Sidewalk(annual cost) $ 25,000
Teen Center Upgrades $ 100,000
Outreach Office Conversion $ 100,000
Racquetball Courts Refurbishment $ 75,000
Playground Shade Structures .$ 325,000
`Softball Field Bleachers $ 30,000
f Skate Park Renovation $ 340,000
EI Segundo Blvd.Median Landscape Project $ 60,000
Electronic Marquee at Eucalyptus/Grand $ 40,000
Kitchen remodel at Gordon clubhouse _ $ 50,000
Downtown Flower Basket $ 180,000
l Solar Powered Stop signs $ 25,000
l Fitness Zone In Recreation Park S 100,000
l Subtotal $ 5 5 $ $ 5 2,220,D00 $ 2,220,000
[Grand Total $ 3,622,397 $ 689,000 $ 2,336,100 $ 4,250,000 $ 1,550,000 $ 3,342,600 S 15,798097
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EXHIBIT B
Project Tracker
Estimated Estimated Estimated
Project Assigned To Estimated Estimated Duration {in Purchase/ Annual Fees
Funding`Source
Start Date Finish Date pays} Implementation (Maintenance,
Costs Support,etc.)
Website&Intranet Tech Sub-Committee TBD TBD TBD $100,000 General Fund 17/18 Unknown
BWC&In-Car Cameras Capt. Evanski 1-Aug-17 30-May-18 300 $450,000 COPS Grant 5 yrs included
Regional ALPR Cameras Capt. Evanski 1-Oct-17 30-Aug-18 330 $375,000 General fund 17/18 $12,000
Building Permit System Sam Lee 1-Oct-17 30-Jul-18 300 $300,000 Developer Fees(Funded $50,000
16/17 per S.Lee)
HR Modules-Eden Lynn Lindburg 1-Oct-17 30-Jan-18 120 $20,000 General Fund 17/18 $0
Library Patron Computers Scott Kim 1-Nov-17 15-Feb-18 120 $20,000 General Fund 17/18 $0
Laserfiche Workflow&Scan Scott Kim 1-Oct-17 1-Oct-18 365 $350,000 General Fund 17/18 Unknown
GF(Funded 16/17 per J.
Cashiering System-Tyler Eden Joe Lillio 1-Sep-17 1-Dec-17 120 $60,000 $5,800
01110)
'
Business Licenses-Online Joe Lillio 1-Sep-17 1-Dec-17 120 $17,000 GF(Funded 16/17 per J. $1,800
Li#lio)
Pre-Alert System Chief Donovan TBD TBD TBD $75,000 Developer Impact Fees- $0
Designated Funds 17/18
Fire-Wi-Fi Chief Donovan TBD TBD TBD $20,000 Developer Impact Fees-
$0
Designated Funds 17118
Rec Park Management Software Meredith Petit In Progress 1-May-18 300 $60,000 GF(Funded 16/17 per M. $20,000
Petit)
CAD/RMS Replacement-MARK43 Capt. Evanski In Progress 1-Jul-18 2 yrs $240,000 ERF-Equipment $55,000
Replacement Fund
Public Safety Radio Replacement-ICI Capt.Evanski In Progress FY 2018-2019 2-3 yrs $1,300,000 ERF&Asset Forfeiture Unknown
Fiber Expansion-Connection to Equinix Scott Kim In Progress 30-Nov-17 5 yrs $550,000 GF(Funded 16/17 per Capt.Evanski) $30,000
Total Purchase Costs= $3,937,000 Total Annual Fees= $174,600
Total FY16/177GFAllocoted= $687,000 Other Funding Sources(COPS,ERF,Alf)=
$Z290,000
Developer Impact Fees-Designated Funds=
Total FY I7/IS GF Request= $555,000 $95,000