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2017 Jul 18 - CC PACKETAGENDA EL SEOUNDO CITY COUNCIL COUNCIL CLAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 18, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to interview candidates for the Environmental Committee and Senior Citizen Housing Corporation Board. (Fiscal Impact: $None) Recommendation — 1) Interview candidates; 2) Announce appointments at the City Council meeting on August 1, 2017, if any; and /or 3) Alternatively, discuss and take other possible action related to this item. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Kartsen v. City of El Segundo, LASC Case No. BC617434 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters 1. Public Employee Performance Evaluation Title: City Manager 2 E APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter 1. Title: Labor Negotiator CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3- matters 1. Employee Organizations: Police Management Association; Supervisory and Professional Employees Association; City Employees. Agency Designated Representative: City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 3 3 EL SEGUNDO CITY COUNCIL MEETING DATE: July 18, 2017 AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to interview candidates for the Environmental Committee and Senior Citizen Housing Corporation Board. (Fiscal Impact: $None) RECOMMENDED COUNCIL ACTION: 1. Interview candidates; 2. Announce appointments at the City Council meeting on August 1, 2017, if any; 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: None Amount Budgeted: $None Additional Appropriation: N/A Account Number(s): STRATEGIC PLAN: Goal: 1 Enhance Customer Service Engagement Objective: 1 The City is available as a virtual City with online services that are convenient & efficient for all residents and businesses ORIGINATED BY: Mishia Jennings, Executive Assistant REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Senior Citizen Housing Corp Board — two positions available Environmental Committee — two positions available Candidate Applying to: GCBs _ 1. Jack Ashworth (5:00 m) Environmental Committee Environmental Committee 2. Jamie Burkhard 5:10 m) 3. Tracey Zarneke (5:20 m) Environmental Committee (Incumbent) (phone interview) 310 -529 -0542 J 4. Timothy Dodd (5:30 m) Environmental Committee 5. Marjolein Oakley (5:40 m) Senior Citizen Housing Corporation Board 6. James Latta (5:50 pm) Senior Citizen Housing Corporation Board (Incumbent) Phone Interview 310 7285 -2535 Environmental Committee 7. Richard Walker (6:00 m) M .� AGENDA ELS[GUNUO'; EL SEGUNDO CITY COUNCIL 1. COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 18, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Lee Carlile, Methodist Church PLEDGE OF ALLEGIANCE — Council Member Pirsztuk L, 6i PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 3017154 through 3017297 on Register No. 19 in the total amount of $676,687.49 and Wire Transfers from 6/19/17 through 719/17 in the total amount of $2,527,719.58. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5 C: 2. [Regular City Council Meeting Minutes of June 20, 2017 and July 5, 2017. Recommendation — Approval 3. Consideration and possible action to approve an amendment to the conditions of approval for Final Vesting Map No. 71582, regarding the formation of homeowners associations and allowing one of the lots to not be part of a homeowner's association at 540 Imperial Avenue. (Fiscal Impact: N /A) Recommendation — 1) Adopt the proposed Resolution, approving a modification to the conditions of approval for Final Vesting Map No. 71582; 2) Alternatively, discuss and take other possible action related to this item. 4. Consideration and possible action to adopt a Resolution approving the El Segundo Mass Debris Management Plan. (Fiscal Impact: $21,869.00) Recommendation — 1) Adopt a Resolution approving the El Segundo Mass Debris Management Plan; 2) Alternatively, discuss and take other possible action related to this item. 5. Consideration and possible action to adopt a Resolution approving Plans and Specifications for the FY 16/17 Sidewalk, Curb and Gutter Replacement Project; Project No. PW 17 -19. (Fiscal Impact: To Be Determined) Recommendation — 1) Adopt a resolution approving Plans and Specification for the FY 16/17 Sidewalk, Curb and Gutter Replacement project (Project No. PW 17 -19) and authorize advertising for bids; 2) Alternatively, discuss and take other possible action related to this item. 6. Consideration and possible action to execute a Design Services Contract with KPFF, Inc., in a form approved by the City Attorney, to develop construction plans and specifications for a dedicated bike lane on the northerly side of Rosecrans Ave. adjacent to The Point development property, Project No. PW 16 -11. lFiscal Impact: $38,500.00, TDA Article 3 Bikeway grant) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form approved by the City Attorney with KPFF, Inc. in the amount of $35,000.00 to develop construction plans and specifications for a dedicated bike lane on Rosecrans Ave. adjacent to The Point development property, and approve an additional $3,500 for related contingencies; 2) Alternatively, discuss and take other possible action related to this item. b 7 7. Consideration and possible action to adopt a Resolution approving the Plans and Specifications for Recreation and Parks Picnic Shelter, Project No. PW 16 -15. _(Fiscal Impact: To be determined) Recommendation — 1) Adopt a Resolution approving the Plans and Specification for the Recreation and Parks Picnic Shelter, Project No. PW 16 -15; 2) Alternatively, discuss and take other possible action related to this item. 8. Consideration and possible action to award a standard Public Works Contract to Alfaro Communications Construction, Inc. for Lighted Crosswalk Repairs Project on Main Street between El Segundo Boulevard and Pine Avenue, Project No. PW 17 -20. (Fiscal Impact: $131,812.00) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Alfaro Communications Construction, Inc. in the amount of $119,000 plus 10% contingency of $11,900; 2) Authorize a transfer of $51,812.00 from the General Fund to completely fund the project; 3) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible action to award a standard Public Works Contract to Aid Builders, Inc. for the Fire Station 1 Seismic Retrofit Project, Project No. PW 15 -23A. (Fiscal Impact: $214,165.50) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with Aid Builders, Inc. in the amount of $168,850.50 and authorize an additional $25,327.00, for construction related contingencies; 2) Authorize the City Manager to execute a Public Works Professional Services Agreement in the form approved by the City Attorney with AKM Consulting Engineers in the amount of $19,988 for construction inspection; 3) Alternatively, discuss and take other possible action related to this item 10. Consideration and possible action to adopt a Resolution approving Plans and Specifications for East of Sepulveda Boulevard Pavement Rehabilitation Project, Project No. PW 17 -27. (Fiscal Impact: to be determined) Recommendation — 1) Adopt a Resolution approving Plans and Specifications for East of Sepulveda Pavement Rehabilitation Project (Project No. PW 17 -27) and authorize advertising for bids; 2) Alternatively, discuss and take other possible action related to this item. 7 FQ 11. Consideration and possible action regarding Approval of Environmental Assessment No. EA -1161 and Introduction of an Ordinance (Zone Text Amendment No. ZTA 16 -05) to amend various sections of the El Segundo Municipal Code (ESMC) Title 15 (Zoning) making numerous corrections and general, edits ( "Clean -up "). Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations § §15000, et seq.), because it consists only of minor revisions and clarifications to existing zoning regulations and related procedures. (Applicant: City of El Segundo) (Fiscal Impact: None) Recommendation — 1) Waive second reading and adopt Ordinance No. for Environmental Assessment No. EA -1161 and Zone Text Amendment No. ZTA 16 -05 regarding amendments to various sections of the Zoning Code; 2) Alternatively, discuss and take other possible action related to this item 12. Consideration and possible action to receive an informational report on the Strategic Plan's Key Performance Indicators (KPIs) for the month of June 2017. (Fiscal Impact: None_ Recommendation — 1) Receive and file an informational report on June KPIs; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK 13. Consideration and possible action regarding Introduction of an Ordinance consolidating future stand alone municipal elections in the City with statewide November even year elections to comply with the California Voter Participation Rights Act (California State Senate Bill 415). (Fiscal Impact: Estimated Savings of $20,000.00 Recommendation — 1) That the City Council introduce an Ordinance establishing new General Municipal Election dates to be held in November of even years beginning November 2018; and /or 2) Alternatively, discuss and take other possible action related to this item. J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Council Member Pirsztuk — Council Member Dugan — Mayor Pro Tern Boyles — Mayor Fuentes — PUBLIC COMMUNICATIONS —(Related t© City Business Oniv —5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sec.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: N/ `E7'j. 2—p`­4- TIME: 2- Prl ' NAME. 4-2 'r:+' ,�"�1 —rte %i. 9 A O N Ci Y J 7 LL O to Q m A m O EA ❑ Z Q � LL ❑ W z H ¢ ❑ 1❑i LL ❑ W 7 0 w of W LL (7 7 ¢ ¢ z D > 2 z a z c Z❑ w 60929F- LL m U ❑ g o O m# LL O w N 0 O w U Z Z dF'z Of z 2 w z 7 7❑ Fy- �`jU W w¢p w W)09w1�F- zzQ >FW}F 1�7xi( w W W F LL Z Z Q Z m 7 7 W K Of z K g? ¢ Z W¢ X W m Z Z Z O F In SZ"Wn W wg4 - W ❑ O K F. 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V O aci —'' E ` m m W m p m m nm m ' E m v c a W w w v m`nE�'o c m m m N m N - rn 5 E m E m 3 K O i a U m o t U w O w U u 11 Z Z Q m 2 LL O 11 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 6/19/17 THROUGH 7/9/17 Date Payee Description 6/19/2017 Unum 193.50 Long Term Care Premium 6/19/2017 IRS 257,071.22 Federal 941 Deposit 6/19/2017 Employment Development 3,205.86 State SDI payment 6/19/2017 Employment Development 52,228.11 State PIT Withholding 6/20/2017 Cal Pers 10,252.24 EFT Retirement Safety- Fire -PEPRA New 6/20/2017 Cal Pers 10,868.03 EFT Retirement Safety - Police -PEPRA New 6/20/2017 Cal Pers 32,946.74 EFT Retirement Misc - PEPRA New 6/20/2017 Cal Pers 92,030.95 EFT Retirement Misc - Classic 6/20/2017 Cal Pers 267,384.44 EFT Retirement Safety - Classic 6/21/2017 Cal Pers 413,300.00 Annual OPEB payment 6/23/2017 Health Comp 20.00 Weekly claims 6/23/2017 Joint Council of Teamsters 4,200.00 Vision Insurance payment 6/30/2017 Manufacturers & Traders 22,682.33 457 payment Vantagepoint 6/30/2017 Manufacturers & Traders 527.31 IRA payment Vantagepoint 6/30/2017 Nationwide NRS EFT 35,170.53 EFT 457 payment 6/30/2017 State of CA EFT 1,684.56 EFT Child support payment 6/30/2017 Health Comp 100.00 Weekly claims 7/3/2017 IRS 246,730.24 Federal 941 Deposit 7/3/2017 Employment Development 3,399.59 State SDI payment 7/3/2017 Employment Development 49,406.11 State PIT Withholding 7/5/2017 Cal Pers 10,252.24 EFT Retirement Safety- Fire -PEPRA New 7/5/2017 Cal Pers 10,821.15 EFT Retirement Safety - Police -PEPRA New 7/5/2017 Cal Pers 34,282.59 EFT Retirement Misc - PEPRA New 7/5/2017 Cal Pers 91,529.63 EFT Retirement Misc - Classic 7/5/2017 Cal Pers 150,786.29 EFT Retirement Safety - Police Classic 1st Tier 7/5/2017 Cal Pers 113,790.87 EFT Retirement Safety - Fire Classic 7/5/2017 Cal Pers 2,858.17 EFT Retirement Safety - Police Classic 2nd Tier 7/7/2017 Health Comp 657.69 Weekly claims 7/7/2017 Cal Pers 482,665.99 EFT Health Insurance Payment 6/21/2017 Lane Donovan Golf Ptr 22,218.66 Payroll Transfer 7/6/2017 Lane Donovan Golf Ptr 24,232.93 Payroll Transfer 6/19/17- 6/25/17 Workers Comp Activity 14,592.29 SCRMA checks issued 6/26/17- 7/2/17 Workers Comp Activity 23,811.28 SCRMA checks issued 6/19/17- 6/25/17 Liability Trust - Claims 5,000.00 Claim checks issued 6/26/17- 7/2/17 Liability Trust - Claims 685.05 Claim checks issued 6/19/17 - 6/25/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued 6/26/17- 7/2/17 Retiree Health Insurance 36,132.99 Health Reimbursment checks issued 2,527,719.58 DATE OF RATIFICATION: 7/6/17 TOTAL PAYMENTS BY WIRE: 2,527,719.58 Certified as to the accuracy of the wire transfers by: Deputy City Tr asurew' Date Director of R Date / City Manage Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. P1City Treasurer \Wire Transfers \Wire Transfers 10 -01 -16 to 9 -30 -17 'kk/2017 1/1 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 20, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Absent PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. Consideration and possible action to interview candidates for the Planning Commission and Capital Improvement Program Advisory Committee. (Fiscal Impact: None) Council interviewed candidates for the Planning Commission and Capital Improvement Program Advisory Committee. Jay Hoeschler was appointed to a full term ending July 30, 2021, to the Planning Commission. Jerome Scott was appointed to a full term ending November 30, 2020, to the Capital Improvement Program Advisory Committee. The Mayor will announce the appointments at the 7:00 PM meeting on July 5, 2017. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters Kartsen v. City of El Segundo, LASC Case No. BC617434 MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 1 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-3- matters Employee Organizations: Police Management Association; Supervisory, Professional Employees Association and City Employee Association. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 20, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles PRESENTATIONS a) Proclamation read by Mayor Fuentes, proclaiming the month of July 2017 as Parks Make Life Better! Month. Meredith Petit, Recreation and Parks Director, received the Proclamation. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Absent PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 3 C. UNFINISHED BUSINESS Consideration and possible action regarding Environmental Assessment No. EA- 1177, Zone Text Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units (ADUs) in Residential Zones. Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations § §15000, et seq.), because it involves the adoption of an ordinance regarding accessory dwelling units in a single - family or multifamily residential zone to implement the provisions of Government Code Section 65852.2 as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City of El Segundo) (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Gregg McClain, Planning Manager gave presented the item and answered questions. Council Discussion Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1550 AN ORDINANCE AMENDING TITLES 8 AND 15 OF THE EL SEGUNDO MUNICIPAL CODE RELATED TO ACCESSORY DWELLING UNITS Council Member Brann introduced the item. Second reading and adoption of the Ordinance is scheduled for July 5, 2017 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to announce the appointments to the Recreation and Parks Commission. (Fiscal Impact: None) Mayor Fuentes announced the appointment of Dave Lubs and Bob Motta to the Recreation and Parks Commission both full terms ending May 30, 2021 and Jerome Scott to the CIPAC Committee, full term effective November 30, 2016 to November 30, 2020 full term. C. CONSENT AGENDA MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 4 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3016745 through 3016908 on Register No. 17 in the total amount of $846,946.72 and Wire Transfers from 5/29/17 through 6/11/17 in the total amount of $1,833,926.97. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers 4. Approve the Regular City Council Meeting Minutes of June 6, 2017. 5. Authorize the City Manager to sign the Amendment to the Professional Services Agreement No. 5169A, in a form approved by the City Attorney, with Steve Koester dba Koester Environmental Compliance Services, authorize an additional appropriation of $100,000 to 126- 400 - 3205 -6214 and authorize an increase of the blanket purchase order by $100,000 for Steve Koester dba Koester Environmental Compliance Services to enable the Fire Department to receive the services provided by Steve Koester dba Environmental Compliance Services. (Fiscal Impact: $110,000.00) 6. PULLED BY MAYOR PRO TEM BOYLES AND COUNCIL MEMBER BRANN FOR DISCUSSION 7. Adopt Resolution No. 5043 appointing City Council Member, Mike Dugan, Director of Finance, Joseph Lillio, and Director of Human Resources, Lynn Lindberg, to serve as board member, alternate board member, and substitute alternate board member, respectively, on the Independent Cities Risk Management Association (ICRMA) governing board. (Fiscal Impact: None) 8. PULLED BY COUNCIL MEMBER BRANN FOR DISCUSSION 9. Receive and file the informational report on the Strategic Plan's Key Performance Indicators (KPIs) for the month of May 2017. (Fiscal Impact: None) 10. Adopt Resolution No. 5044 establishing the Basic Monthly Salary Range for the job classification of Information Systems Director (At- Will). (Fiscal Impact: $225,700.00) MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to approve Consent Agenda items 3, 4, 5, 7, 9, and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 CONSENT ITEMS PULLED FOR DISCUSSION MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 5 6, Authorize the City Manager to pre -pay the City's Fiscal Year 2017 -18 annual unfunded liability contribution (UAL) to California Public Employees Retirement System (CalPERS). (Fiscal Impact: $ savings of $258,464: $64,616 for fiscal year (FY) 2016 -17 and $193,848 in FY 2017 -18) Council Discussion MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann to approve Consent Item #6. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 8. Authorize the City Manager to execute a Standard Professional Services Agreement No. 5360, in a form approved by the City Attorney, with Revenue & Cost Specialists, LLC in an amount not to exceed of $38,850 for the cost allocation and City -wide user fee study for the City of El Segundo. (Fiscal Impact: $38,850.00) Council Discussion Joesph Lillio, Finance Director spoke to item MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to approve Consent Item #8. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 F. NEW BUSINESS 11. Consideration and possible action to adopt a resolution to increase the number of Recreation and Parks Commissioners from five to seven. (Fiscal Impact: $1,200 per fiscal year) Greg Carpenter, City Manager, introduced the item. Council Discussion Meredith Petit, Recreation and Parks Director spoke to item Council consensus to bring item back with other options, possible new subcommittee for Aquatics, review with Recreation and Parks Committee for opinion and history of existing Aquatics AD -Hoc Committee 12. Consideration and possible action to receive and file a report regarding the release of a Request for Proposal (RFP) for Professional Audit Services for the City of El Segundo. (Fiscal Impact: Unknown) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 6 Greg Carpenter, City Manager, introduced the item. Joseph Lillio, Finance Director, gave a report. Council Discussion Council consensus to receive and file the information regarding the release of a RFP to conduct professional audit services for the City of El Segundo. 13. Consideration and possible action for the City Council to receive and file the Comprehensive Annual Financial Report for year ending September 30, 2016. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. Joseph Lillio, Finance Director, introduced Mark Davis from audit firm DavisFarr gave a report. Council Discussion, Council consensus to receive and file the Comprehensive Annual Financial Report (CAFR) for year ending September 30, 2016. G. REPORTS — CITY MANAGER Thanked staff who are working the July 4th holiday Planning a Swearing -in Ceremony for the new Police Chief Whalen Last meeting for Police Chief Tavera, thank him for his service H. REPORTS — CITY ATTORNEY Nothing REPORTS — CITY CLERK Nothing J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 7 Commented on how nice the Art Walk was last Thursday Also commented on Farmer's Market On Father's Day first Concert in the Park 50s music working way up through the decades was great 14. Consideration and possible action to replace /modernize the City logo to reflect most elements of the Centennial Logo. (Fiscal Impact: Can be mitigate over time) Council Member Brann introduced the item. Council Discussion Council consensus by Council to have staff bring back to discuss replace /modernize the City Logo and direct staff to implement the use of the new City logo Council Member Pirsztuk — Council Member Dugan — Reiterated Council Member Brann's request to agendize bringing back to Council options to redesign the City Seal Meeting with Hyperion takes City's concerns very seriously and implemented numerous processes in particular when they acid wash on equipment which releases a specific odor. Have improved process with new equipment but temporarily will be some noise to implement. Mayor Pro Tern Boyles — Meeting with Department of Water and Power Thursday to get discuss trees on Grand being watered. Mayor Fuentes — Attended the Regional Coyote meeting, first regional meeting Attended Shriver Wall of Induction at the Air Force Base Attended the Salute to SMC which is a banquet they have for offices and contract employees from the Los Angeles Air Force Base Attended the Aquatic Ad -Hoc meeting with Council Member Pirsztuk MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 8 Attended the South Bay Cities Council of Government meeting Attended the Tech Hub the Chamber held at Buz House regarding Social Media Attended event at Torrance Memorial Hospital, Lunquiest donated thirty two million dollars to fund a neurological and orthopedic institute at the hospital Wish everyone a happy Independence Day and thanked employees who work that day Requesting a conversation be brought back going on what we can do for Main Street Invited to speak at ATT sponsored "Girls who Code" Congratulated Council Member Don Brann's and his wife's Suri, 50th wedding anniversary 15. Consideration and possible action to discuss an invitation extended to Mayor Fuentes to participate in a diplomatic trade mission to The People's Republic of China. (Fiscal Impact: None) Mayor Fuentes introduced the item. Council Discussion Council consensus to accept report from Mayor Fuentes regarding her invitation extended to Mayor Fuentes to participate in a diplomatic trade mission to The People's Republic of China PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Jack Axel Rod, 317 Richmond Street, Apt. B, spoke on various issues. Also against redesign of City Logo and Invocations at Council Meetings MEMORIALS — None ADJOURNMENT at PM 8:40pm Mona Shilling, Deputy City Clerk II MINUTES OF THE REGULAR COUNCIL MEETING JUNE 20, 2017 PAGE NO. 9 MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JULY 5, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters Kartsen v. City of El Segundo, LASC Case No. BC617434 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters 22 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-3- matters Employee Organizations: Police Management Association; Supervisory, Professional Employees Association and City Employee Association. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 5:55 PM 2 23 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JULY 5, 2017 - 7:OOP.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:02 PM INVOCATION — Pastor Wes Harding, The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Dugan PRESENTATIONS a) Greg Carpenter, City Manager, introduced the City's new Police Chief, William Whalen. Z[iIllue7_1MIN Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 3 24 Consideration and possible action regarding Approval of Environmental Assessment No. EA -1161 and Introduction of an Ordinance (Zone Text Amendment No. ZTA 16 -05) to amend various sections of the El Segundo Municipal Code (ESMC) Title 15 (Zoning) making numerous corrections and general edits ( "Clean -up "). Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations § §15000, et seq.), because it consists only of minor revisions and clarifications to existing zoning regulations and related procedures. (Applicant: City of El Segundo) Mayor Fuentes stated this was the time and place to conduct a public hearing regarding approval of Environmental Assessment No. EA -1161 and Introduction of an Ordinance (Zone Text Amendment No. ZTA 16 -05) to amend various sections of the El Segundo Municipal Code (ESMC) Title 15 (Zoning) making numerous corrections and general edits ( "Clean -up "). (Applicant: City of El Segundo) Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Greg Carpenter, City Manager, introduced the item. Gregg McClain, Planning Manager gave a presentation and answered questions. David King, Assistant City Attorney, gave a brief outline of when a Council Member may need to recuse themselves under conflict of interest due to the multiple proposed zoning changes concerning the proposed Ordinance Amendments. Public Comment: None MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk to close the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion David King, Assistant City Attorney, read by title only: ORDINANCE NO. 1551 AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL CODE (ESMC) TITLE 15 (ZONING CODES). (ZONE TEXT AMENDMENT NO. 16 -05) Council Member Dugan introduced the Ordinance. Second reading and adoption of the Ordinance is scheduled for July 18, 2017. 4 25 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to announce the appointments to the Planning Commission. (Fiscal Impact: None) Mayor Fuentes announced the appointment of Jay Hoeschler to a full term, ending June 30, 2021, to the Planning Commission. 3. Consideration and possible action to adopt a resolution joining other United States cities in the Climate Mayor's network supporting the goals of the Paris Agreement on Climate Change. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Tracey Miller - Zarneke, Environmental Committee Chair and Kevin Maggay, Environmental Committee member, gave a presentation and answered Council questions. Council Discussion MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk to approve a resolution joining other United States cities in the Climate Mayor's network. MOTION FAILED. 2/1 Yes: Boyles, Pirsztuk No: Fuentes Abstained: Brann, Dugan 4. Consideration and possible action to receive and file an annual report of the Planning Commission. (Fiscal Impact: None) Ryan Baldino, Planning Commission Co- Chair, gave the annual Planning Commission report. Council consensus to receive and file the annual Planning Commission report. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 26 5. Approve Warrant Numbers 3016909 through 3017153 on Register No. 18 in the total amount of $1,192,130.83 and Wire Transfers from 6/12/17 through 6/18/17 in the total amount of $1,923,195.04. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. & PULLED BY STAFF — Minutes of June 20, 2017 will be placed on the July 18, 2017 agenda. 7. Approve the 30 -day extension for the provisional appointment of Acting Recreation Supervisor per El Segundo Municipal Code Section 1- 6- 13(c). (Fiscal Impact: None) 8. PULLED BY MAYOR FUENTES AND COUNCIL MEMBER PIRSZTUK 9. PULLED BY MAYOR PRO TEM BOYLES 10. PULLED BY MAYOR FUENTES MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann to approve Consent Agenda items 5 and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 8. Consideration and possible action regarding Environmental Assessment No. EA- 1177, Zone Text Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units (ADU's) in Residential Zones. Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA) and CEQA guidelines (14 California Code of Regulations §§ 15000, et seq.), because it involves the adoption of an ordinance regarding accessory dwelling units in a single - family or multifamily residential zone to implement the provisions of Government Code Section 65852.2 as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City of El Segundo) (Fiscal Impact: None) Council Discussion MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to waive the second reading and adopt Ordinance No. 1550 regarding Environmental Assessment No. EA -1177, Zone Text Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units (ADUs) in Residential Zones. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Boyles, Brann, Dugan No: Fuentes, Pirsztuk 0 27 9. Consideration and possible action authorizing the Fire Department to purchase a new 2017 Ford CMax Hybrid SE from Airport Marina Ford, Agreement No. 5359 for use within the Environmental Safety Division. (Fiscal Impact: $24,999.99) Chris Donovan, Fire Chief, answered Council questions. Council Discussion MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann authorizing the City Manager to execute an agreement, in a form approved by the City Attorney, to purchase one new 2017 Ford CMax Hybrid SE from Airport Marina Ford for use within the Environmental Safety Division. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Brann, Fuentes, Pirsztuk No: Dugan 10. Consideration and possible action to enter into a Professional Services Agreement, in a form approved by the City Attorney, with Jeff Cason Productions to support various design and creative services related to Celebrate!, the Centennial fireworks, projection and lighting show taking place on October 7, 2017. (Fiscal Impact: $34,467 from Centennial Celebration Donations; $0 from General Fund) Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Pirsztuk approving the Professional Services Agreement, in a form approved by the City Attorney, with Jeff Cason Productions to support various design and creative services related to Celebrate!, the Centennial fireworks, projection and lighting show taking place on October 7, 2017. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 11. Consideration and possible action regarding a request from the Alzheimer's Association to operate a Beer Garden at Campus El Segundo Athletic Fields as a component of the annual fundraising event Go 4 Gold Football Game on Saturday, July 15, 2017, from 5:OOpm- 10:OOpm. (Fiscal Impact: None) Meredith Petit, Recreation and Parks Director, gave a report and answered Council questions. Chris Oshi, Alzheimer's Greater Los Angeles, answered questions Council Discussion 7 WR MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk to approve the request from the Alzheimer's Association to operate a Beer Garden at Campus El Segundo Athletic Fields on Saturday, July 15, 2017, from 5:00pm- 10:00pm, subject to compliance with all Alcohol Beverage Commission regulations and permits, with the condition that they reserve the entire Campus El Segundo Facility. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Boyles, Dugan, Pirsztuk No: Fuentes, Brann 12. Consideration and possible action regarding options for streetscape and landscape improvements along Main Street and Grand Avenue in Downtown El Segundo and upgrading two part-time Park Maintenance Worker positions to full - time Park Maintenance Worker positions. (Fiscal Impact: $30,000 - $140,000 from Parks Salaries) Greg Carpenter, City Manager and Council Member Pirsztuk recused themselves due to possible conflict of interest. Meredith Petit, Recreation and Parks Director, gave a report and answered Council questions. Council Discussion Brenda Newman, Main Street Business owner, was asked her opinion concerning Main Street/Downtown improvements. Council Consensus to table the item until an Ad Hoc committee can be formed and recommendations from the committee will be brought back to Council at a later date. In the meantime, Parks and Recreation will plant around Downtown for immediate improvements. Greg Carpenter, City Manager and Council Member Pirsztuk returned to the meeting. 13. Consideration and possible action to waive all City fees supporting the 2017 Main Street Car Show. (Fiscal Impact: Approximately $1,465.00 in additional fee waivers) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director, gave a report. Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann to waive all City fees supporting the 2017 Main Street Car Show on July 15, 2014. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Pirsztuk, Brann, Dugan No: Fuentes, Boyles Recessed at 9:08 PM WE Reconvened at 9:17 PM 14. Consideration and possible action to approve the addition of one Recreation Supervisor full -time position and one Recreation Coordinator full -time position to the Recreation and Parks Department Recreation Division due to the upcoming opening and planning of the El Segundo Aquatics Center. (Fiscal Impact: $246,586 Annually) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director and Arecia Yee, Recreation Superintendent, gave a presentation. Council Discussion Council consensus to have Meredith Petit, Recreation and Parks Director, consult with the Aquatics committee and Isaac Sports Group, the City's pool consultant, on the possibility of hiring a 1099 employee for the Aquatics Center. Item to be brought to the July 18, 2017 Council Meeting. G. REPORTS — CITY MANAGER — Mentioned the first Strategic Planning Session will be held Tuesday, July 11, 2017 at 12:30 PM in the library. Thank you to staff who contributed to the success of the 4th of July festivities. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER — Not present K, REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Attended the Art Festival in the City of Torrance, commented on the 4th of July fireworks show and thanked the Mayor for recognizing his and Sari's 50th Wedding Anniversary. Council Member Pirsztuk — Thanked all departments who contributed to the success of the 4th of July festivities and mentioned the quick formation of an Ad Hoc committee for Downtown improvements and would like to see a time line for said committee. Council Member Dugan — Thanked the Recreation and Parks department for a job well done on the success of the 4th of July festivities. Mayor Pro Tern Boyles — Thanked all departments and the Centennial committee who contributed to the success of the 4th of July festivities. 9 WK Mayor Fuentes — Attended the AT &T kick off meeting for Girls Who Code, mentioned Da Vinci students, taking a Civics summer school course, visited City Hall last week, attended the ribbon cutting for Anytime Fitness, located in the In and Out plaza, stated she will be attending a regional meeting concerning Vista Del Mar with the City Manager, Public Works Director and the new Emergency Coordinator for the City, commented on Chief Whalen's Pinning and Swearing in Ceremony and lastly thanked all involved in the success of the 4th of July festivities. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Mike Robbins, resident, welcomed Chief Whalen, commented on the 4th of July fireworks and commented on item #D3. MEMORIALS — None ADJOURNMENT at 10:41 PM Tracy Weaver, City Clerk 10 31 EL SEGUNDO CITY COUNCIL MEETING DATE: July 18, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve an amendment to the conditions of approval for Final Vesting Map No. 71582, regarding the formation of homeowners associations and allowing one of the lots to not be part of a homeowner's association at 540 Imperial Avenue. (Fiscal Impact: N /A) RECOMMENDED COUNCIL ACTION: 1. Adopt the proposed Resolution, approving a modification to the conditions of approval for Final Vesting Map No. 71582; and /or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Proposed Resolution FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: N/A Objective: N/A PREPARED BY: Eduardo Schonborn, AICP REVIEWED BY: Gregg McClain, Plarming Manager Sam Lee, Director of Planning and Building Safety APPROVED BY: Greg Carpenter, City Manager. Background and Discussion On May 16, 2017, the City Council approved Final Vesting Map No. 71582 for the residential development located at the former school site at 540 E. Imperial Avenue. Condition of approval no. 2 requires the formation of a homeowners association comprised of both the single- family and multi - family residential units. Upon further consideration, the applicant believes that the inherent differences between the single - family and multi - family components of the development are better addressed with two associations. Further, with more precise construction plans, the developer has found that the only lot in the development that fronts along Walnut Avenue (Lot 1) does not benefit from any of the improvements within the tract. As a result, the applicant is requesting that Lot 1 not be required to be part of a homeowner's association. As a result, the condition of approval would be amended as follows: 32 The A Homeowners Association shall be established for inelude the 34- multi- family dwelling units and a Homeowners Association shall be established for the 24-- single- family residential units. Lot No. 1 is not required to be part of a Homeowners Association since the lot does not take access from the private street in the Tract, and does not connect to or drain into the Tract's drainage _sy_stem. Lot No. 1 continues to be part of and governed by the 540 E_ ast Imperial Specific Plan. Staff is amenable to the requested modification to condition of approval no. 2, as specified above. Environmental Review The approval of a Final Subdivision Map, or any amendments thereto, is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations section 15268(b)(3). No further review is required. 33 RESOLUTION NO. A RESOLUTION MODIFYING CONDITION OF APPROVAL NO. 2 OF FINAL VESTING MAP NO. 71582 FOR A RESIDENTIAL SUBDIVISION COMPRISED OF 34 MULTI - FAMILY DWELLING UNITS AND 24 SINGLE - FAMILY DWELLING UNITS, AND PRIVATE STREETS AT 540 EAST IMPERIAL AVENUE. The City Council of the City of El Segundo does resolve as follows: SECTION 1; The City Council finds and declares that: A. On January 26, 2012, the El Segundo Planning Commission approved Environmental Assessment No. EA -890, General Plan Amendment No. 10 -03, Zone Change No. 10 -01, Specific Plan 10 -03, Zone Text Amendment No. 10 -06, Development Agreement No. 10 -02, and Subdivision No. 10 -01 for Vesting Tentative Map Nos. 71410 and 71582 to allow for the construction of one of two possible conceptual options on a 5.65 -acre surplus school site. Option 1 consisted of a three -story, 150 unit assisted living complex and a 154 -unit senior apartment/condominium complex. Option 2 consisted of 34 multi - family dwelling units taking access from Imperial Avenue, and 24 single - family dwelling units taking access from Walnut Avenue, for a total of 58 units; B. On March 20, 2012, the City Council approved the project and certified the Environmental Impact Report (EIR); C. On May 1, 2016, D.R. Horton CA2 Inc. (the applicant), filed an application with approval from the El Segundo Unified School District (the property owner) for Environmental Assessment (EA No. 1154), Specific Plan Amendment No. 16 -01 for Specific Plan No. 10 -03, Development Agreement Amendment No. 16 -01 for Development Agreement No 10 -02, and Amended Subdivision No. 16 -01 for Vesting Tentative Map No. 71582 for 25 lots, to modify the Option 2 portion of the 540 East Imperial Avenue Specific Plan, to allow construction of a 58 -unit mixed residential development; D. An Addendum to the previously- certified Environmental Impact Report (EIR) was prepared pursuant to the requirements of CEQA Guidelines § 15164; E. On September 8, 2016, the Commission held a public hearing and adopted Resolution No. 2805, recommending that the City Council approve Environmental Assessment (EA No. 1154) for the 540 East Imperial Avenue Specific Plan Amendment, adopt amended Specific Plan No. 16 -01 for Specific Plan No. 10 -03, approve first amended -1- 34 Development Agreement No. 16 -01 for Development Agreement No 10- 02, approve Amended Subdivision No. 16 -01 for Vesting Tentative Map No. 71582, and authorize the City Manager to execute an Affordable Housing Agreement; F. On September 28, 2016, the City Council adopted Resolution No. 4999, approving Environmental Assessment (EA No. 1154), Specific Plan Amendment No. 16 -01 for Specific Plan No. 10 -03, Development Agreement Amendment No. 16 -01 for Development Agreement No 10 -02, and Amended Subdivision No. 16 -01 for Vesting Tentative Map No. 71582; and, G. On May 16, 2017, the City Council conditionally approved a Final Vesting Map; H. On June 21, 2017, the applicant submitted a request to modify condition of approval no. 2, which would allow for two homeowner's associations and would not require that one of the lots in the tract be part of the homeowner's association; and, The City Council desires to approve of the applicant's request and amend condition of approval no. 2. SECTION 2: Environmental Analysis. The approval of a Final Subdivision Map, or any amendments thereto, is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations section 15268(b)(3). SECTION 3: Final Map Findings. Based upon the entirety of the record including, without limitation, the staff report, the City Council finds that: A. The amendment to condition of approval no. 2 does not alter, change or impact the Final Vesting Map approved by the City Council; and, B. The amendment to condition of approval no. 2 conforms to the El Segundo Municipal Code and Subdivision Map Act (Government Code §§ 66410, et seq.). SECTION 4: Amendment. The City Council hereby amends condition of approval no. 2 to Final Vesting Map No. 71852 to read as follows: "2. Two Homeowners Associations must be formed to implement the recorded CC &Rs, and maintain: A. All common open space areas; B. All project related landscape improvements, monuments, irrigation and related equipment, which are to be constructed on any common lots or -2- 35 easements within the project area; C. Private streets, which shall be private and shall have private street maintenance, street sweeping and street lights; D. Storm drain system throughout the development; E. Water and sewer systems serving the multi - family component of the development; and, F. The street light energy costs within the project boundaries. A Homeowners Association must be established for the multi - family dwelling units and a Homeowners Association must be established for the single - family residential units. Lot No. 1 is not required to be part of a Homeowners Association since the lot does not take access from the private street in the Tract, and does not connect to or drain into the Tract's drainage system. Lot No. 1 continues to be part of and governed by the 540 East Imperial Specific Plan." All other conditions of approval for the approval of Final Vesting Map No. 71582 remain the same and in effect. SECTION 5: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. SECTION 6: The City Clerk is directed to mail a copy of this Resolution to Nick Biro, representing D.R. Horton CA2 Inc. and to any other person requesting a copy. PASSED, APPROVED AND ADOPTED this 18th day of July, 2017. Suzanne Fuentes, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed, approved and adopted by said City Council at a regular meeting held on the 18th day of July, 2017, approved and signed by the Mayor, and attested to by the City Clerk, by the following vote: -3- 36 AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney -4- 37 EL SEGUNDO CITY COUNCIL MEETING DATE: July 18, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution approving the El Segundo Mass Debris Management Plan (Fiscal Impact: $21,869.00) RECOMMENDED COUNCIL ACTION: Adopt the attached Resolution approving the El Segundo Mass Debris Management Plan. 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Executive Summary of Plan FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $21,869.00 Additional Appropriation: N/A Account Number(s): 001 - 400 - 4101 -6206 (Engineering Contractual Services) STRATEGIC PLAN: Goal: 2 Support Community Safety & Preparedness Objective: 2 El Segundo is a safe and prepared city ORIGINATED BY: Arianne Bola, Senior Associate Engineer l -�,Jer Kri,,nrt REVIEWED BY: Ken Berkman, Public Works Director Christopher Donovan, Fire Chief APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Federal Emergency Management Agency (FEMA) encourages State, Tribal and local governments and private non - profit organizations to take a proactive approach to coordinating and managing debris removal operations as part of their overall emergency management planning efforts. Jurisdictions with a comprehensive debris management plan are better prepared to restore public services and ensure public health and safety in the aftermath of a disaster, and they are better positioned to receive the full level of assistance available to them from FEMA and other participating entities. FEMA's Public Assistance (PA) Program, which was activated following the passing of the Stafford Disaster Relief and Emergency Assistance Act, is a program that provides grant funding to localities in order to assist with the cost of debris removal as part of disaster recovery. According to the Stafford Disaster Relief and Emergency Assistance Act, the federal cost share of assistance is no less than 75% of the eligible costs for emergency measures and permanent restoration. The remaining 25% is the responsibility of the state and local governments. The state will serve as the grant administrator and determine how the non- federal share is funded. The City must provide a Debris Management Plan in conformance with FEMA guidelines to be eligible for disaster relief funds for debris management through the PA. The El Segundo Mass Debris Management Plan was prepared by Risk Management Professionals, Inc. under the supervision of Engineering Division staff with input from Fire, Public Works and Parks and Recreation Department staff. Staff respectfully recommends City Council adopt the attached Resolution approving the El Segundo Mass Debris Management Plan. An Executive Summary of the Plan, which is over 200 pages long, is attached for informational purposes. M RESOLUTION NO. _ A RESOLUTION ADOPTING THE CITY OF EL SEGUNDO'S 2017 MASS DEBRIS MANAGERMENT PLAN The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The Federal Emergency Management Agency (FEMA) encourages State and local governments to be proactive in establishing an approach for debris operations immediately following a disaster through the development of a Debris Management Plan. B. The City of El Segundo has prepared a Mass Debris Management Plan in accordance with the Public Assistance Debris Management guide (FEMA- 325) C. The Mass Debris Management Plan addresses how debris operations should be managed during the response and recovery phases of emergency management. The Plan describes eligibility for FEMA reimbursement through the Public Assistance grant fund as well as how the debris management fits in the established emergency management structure. SECTION 2: In accordance with Emergency Ordinance 2.68.220, the City Council adopts the 2017 Mass Debris Management Plan. A copy of the Mass Debris Management Plan is incorporated by reference into this resolution and is filed with the City Clerk's Office. SECTION 3: The City Clerk is directed to certify the adoption of this Resolution. SECTION 4: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. PASSED AND ADOPTED this day of , 2017. ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Suzanne Fuentes, Mayor -1- E Mark D. Hensley, City Attorney -2- 41 'I TY OF EL SEGUNDO Mass Debris Management Plan June 20'17 Prepared By: J Risk Management Professionals 2 Venture Plaza, Suite 500, Irvine, California 92618 Rlm� IP 949/282 -0123 www.RMPCorp.com 'r Executive Summary Table of Contents ESAIntroduction .................................................................................. ...........................ES -1 ES.2 Mass Debris Management Strategy ............................................ ...........................ES -2 ES.3 Organization Roles and Responsibilities ... ................................ ...........................ES -3 ES.4 Finance and Administration Logistics ........................................ ...........................ES -3 ES.5 Operational Communication and Coordination ......................... ...........................ES -3 ES.6 Plan Maintenance Strategy .......................................................... ...........................ES -4 List of Tables Table ES.1: Debris Estimate Summary Prepared by: Risk Management Professionals, Inc. .............................. ES -1 43 City of El Segundo Mass Debris Management Plan In response to the extensive costs of disaster debris management in emergency management, the Federal Emergency Management Agency (FEMA) encourages State and local governments to take a proactive approach in coordinating and managing debris removal operations as part of their overall Emergency Management Plan. It is understood that communities with Debris Management Plans (DMPs) are better prepared to restore public services, improve the health and safety of the community in the aftermath of a disaster, and are better positioned to receive the full level of assistance available from FEMA and other agencies. FEMA's Public Assistance Program, which was activated following the passing of the Stafford Disaster Relief and Emergency Assistance Act, is a program that provides grant funding to localities in order to assist with the cost of debris removal as part of disaster recovery. Events and Assumptions Debris management planning is a dynamic process built on realistic assessments of past and present information that engages the City to anticipate future hazards and provide meaningful strategies for effective debris removal and disposal. Using the hazards identified in the City's Hazard Mitigation Plan, the Planning Team, made up of critical City personnel, selected the hazards that were likely to generate a significant amount of debris. Those hazards included earthquake, windstorm, flood, and terrorism. A Table below summarizes the debris and recovery estimates developed for each scenario. Table ESA: Debris Estimate Summa Hazard Total Estimated Staging Acres Truck Needed -• -• -• City/Contractor Earthquake 299,608 12 111/20 Windstorm 23,863 1 9/2 Flood 1,713 <.5 2/1 Terrorism 12,410 .5 5/1� Plan Goals and Objectives This Plan seeks to provide operational structure to assist the City in conducting debris management operations within the City boundaries with the following priorities. • Saving Lives Prepared by: Risk Management Professionals, Inc. .. City of El Segundo Mass Debris Mana_ ement Plan • Preserving the health and safety of residents and responders • Protection of the Environment • Protection of Property The Plan objectives describe the end result for successful debris operations with the City. These are the broad concepts that must be achieved in order to meet the purpose of this Plan. The objectives for the City DMP are to: • Conduct pre- disaster preparedness • Facilitate debris removal operations to maintain public health and safety • Consider those with disabilities and access and functional needs throughout debris operations • Coordinate public information regarding debris • Utilize internal and private sector resources to manage debris operations • Request additional resources, if necessary, through established channels • Comply with applicable local, state, and federal requirements throughout debris operations • Forecast debris and resource requirements Debris management and removal operations consist of a variety of tasks related to assessment, right -of -entry, debris collection, transport, processing, and disposal of debris resulting from a disaster. Debris management operations can be separated into three separate categories. These phases include: Preparedness: This is the period before a disaster event which can be spent training response staff and acquiring emergency equipment. The City can use this time to enter into mutual aid agreements and coordinate with local stakeholders. Response: This period occurs just after a disaster event occurs. During this phase the City will seek to assist those trapped in debris, take an assessment of the extent of damage, estimate the volume of debris, and begin road clearance to allow responder vehicles to travel to all parts of the City. Recovery._ This phase begins when the City makes attempts to return the City to its pre- disaster condition and restore operations. Response and recovery phases often overlap so that it is sometimes difficult to distinguish between the two phases. It's during this phase the City will organize a disaster -wide clean -up and organize disposal of different categories of debris. Prepared by: Risk Management Professionals, Inc. 45 City of El Segundo Mass Debris Management Plan Roles and responsibilities for debris operations are assigned in accordance with the National Incident Management System (NIMS) and the Standardized Emergency Management System (SEMS). Role descriptions for each member of the City's emergency responders can be found in the City's Emergency Operations Plan. However, should the Operations arm of the NIMS emergency response structure require expansion to include debris operations management, the Debris Management Branch Coordinator will organize the debris collection, storage, and disposal effort. It should be noted that branches outside of Operations will be required for effective management of debris. Finance, Logistics, Planning, and Public Information positions will likely be required to ensure debris management is conducted effectively and in a way that maximizes the City's eligibly for Public Assistance grant funding. More information about the roles of each section plays in debris operations, please see Chapter 3. The California Disaster Assistance Act (CDAA), found in Title 19 Chapter 6 of the California Code of Regulations, allows the California Governor's Office of Emergency Services (Cal OES) to release State disaster assistance funding for repair, restoration, or replacement of public real property damaged or destroyed by a disaster. The FEMA Public Assistance (PA) Program is a cost - sharing program which provides disaster relief grant funding for states, local governments, and federally recognized tribal communities directly after a presidential declaration of a state of emergency. Through this program, the City can apply for debris operation cost reimbursement. Eligibility elements and documentation requirements must be understood by the Finance Director and debris management staff. For details on eligibility for PA funding, please refer to Chapter 4. Communication is essential in any emergency response effort to maintain an overall situational awareness. Debris operations communication will be conducted as outlined under NIMS /SEMS. The Debris Management Branch Coordinator with report to the Operations Chief who will, in turn, report back to the Emergency Operations Center. Any resource requests will be filtered by the Operations Chief to the appropriate branch of the EOC management staff. Any announcements will be channeled through the Public Information Officer. The flowchart below demonstrates how information from the task force level can flow up to the Federal Government level. Prepared by: Risk Management Professionals, Inc. City of El Segundo Mass Debris Management Plan e r_1 t .lnf�o_' erations r t Prepared by: Risk Management Professionals, Inc. 47 City of El Segundo Mass Debris Management Plan At this time this Plan was developed, FEMA and Cal OES approval were recommended but not required. Although this Plan was not reviewed by FEMA, annual review by City staff is required in order to ensure the Plan remains in -line with updates to the City's Emergency Operations Plan and consistent with any changes in the City's overall approach to debris management. In addition, this Plan should be included in City emergency responder training to ensure City personnel have been taught how to handle debris management operations to maximize eligibility for FEMA Public Assistance Grant Funding. Details about FEMA training courses which are available for City staff can be found in Chapter 6. Prepared by: Risk Management Professionals, Inc. WQ EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Agenda Consideration and possible action to adopt a Resolution approving Plans and Specifications for the FY 16/17 Sidewalk, Curb and Gutter Replacement Project; Project No. PW 17 -19 (Fiscal Impact: to be determined) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached resolution approving Plans and Specification for the FY 16/17 Sidewalk, Curb and Gutter Replacement project (Project No. PW 17 -19) and authorize advertising for bids. 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Location List FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $233,500 Additional Appropriation: No Account Number(s): 301 - 400 - 8203 -8705 (Sidewalk/Curb and Gutter Construction) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Floriza Rivera, Principal Enginee REVIEWED BY: Ken Berkman, Public Works Director L.X-. +or vt--� APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: Based on field observations, research and public requests, Public Works staff generates and maintains a list of defective sidewalks, curbs and gutters throughout the City in need of concrete repair. A majority of these locations are sidewalk, curb, gutter, and pavement areas that have been uplifted by tree roots. Staff has prioritized the critical locations that should be addressed in the adopted 2016/17 budget. A smaller project was completed this year for critical locations, utilizing $16,500 in funding, which leaves $233,500 remaining for this effort. Staff respectfully recommends City Council approve a resolution adopting the plans and specifications and authorize advertising for bids. Staff has attached a list of fifty (50) locations to be improved on this project and anticipates construction beginning mid - October. With Council's authorization, the project schedule is estimated as follows: Advertise for bids July 2017 Award by City Council September 2017 Construction Start October 2017 Construction End December 2017 No locations are directly adjacent to schools; however, two locations are within a block of the El Segundo High School and Waterhouse Guild (private). Staff will coordinate with the schools to ensure construction is properly noticed and impacts are minimized. WE RESOLUTION NO. A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE FY 16 -17 SIDEWALK, CURB AND GUTTER REPLACEMENT PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared specifications and plans requesting Construction of the FY 16 -17 Sidewalk, Curb and Gutter Replacement Project (the "Project "). These plans are complete. Bidding for construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ( "Project Payment Account ") following receipt of construction bids. The Project Payment Account will be the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. Resolution No. Page 1 of 2 51 SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. Sec. 6.150.020. This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Suzanne Fuentes, Mayor David H. King, Assistant City Attorney .20 Resolution No. Page 2 of 2 52 FY 16117 SIDEWALK, CURB AND GUTTER REPLACEMENT PROJECT LOCATIONS once Dirt Item No. Additional Description 4" THICK SIDEWALK Remove/ Replace (SF) CURB ONLY Removal Replace (LF) CURB and 1.5' GUTTER Removal Replace (LF) CURB and 2' GUTTER Remove/ Replace (LF) DRIVEWAY Remove/ Replace (SF) 1 808 California 170 25.5 54 2 California BC north at Walnut to 5' south of 844 California dwy app - east side 136 3 California BC north Walnut to 5' south of 841 California dwy app - west side 254 4 839 California 60 5 840 California 119 6 841 California 108 6.5 100 7 844 California 103 8 849 California 100 9 850 California 112 10 875 California 102.8 11 1420 E Elm Ave 80 12 1427 E Elm Ave -sidewalk, dwy approach 48 52 13 850 Eucalyptus 80 14 862 Eucalyptus 65 15 509 E Grand 216 38 16 533 Hillcrest 80 17 631 Hillcrest 240 55 18 2260 Imperial Hwy Just west of Douglas 296.25 19 500 Kansas E Pine Ave side 208 35 20 222 Loma Vista 40 6 21 1232 E Maple 48 22 1360 E Mariposa 116 37 23 441 Nevada E Pine Ave side, parkway sidewalk 68 24 j 441 Nevada E Pine Ave side, sidewalk 392 25 645 E Palm 72.5 26 1568 E Palm 2025 . 48 27 527 Penn Driveway approach 217 28 606 Penn 130 25 29 655 Sycamore Sidewalk 100 30 659 Sycamore 16 31 1507 Sycamore 36 50 32 1511 Sycamore 'Replace curb and gutter to west 25 111 54 33 745 Virginia 205.5 47.5 34 401 j Washington Holly side across street from 157.5 35 401 Washington Holly side of 324 36 100 Whiting 249 37 101 Whiting East side 276 38 138 Whiting 2 driveway approaches 47.5 39 142 Whiting 60 53 CACC Cln Cnn+1n.­11 BASE BID Continued 4" THICK Remove CURB ONLY Remove and Remove existing Install earth Item Additional Description SIDEWALK Remove/ and replace replace DRIVEWAY HARDSCAPE backfill in parkway/ No. CURB and 2' Portions of Item Replace with CURB APPROACH in parkwa I y landscaped No. No. Additional Description (SF) and 1.5' wide (SF) landscaped areas (LS) Replace (SF) Replace (LF) Replace GUTTER (LF) Repair areas (LS) REPAIR 40 663 Sycamore Shared driveway between 6631659 Sycamore 87 56 61 sidewalk 41 519 Walnut Driveway approach, remove curb and install curb and 56 37 79 grade (LF) 46 Campus Dr gutter 25 A3 42 Recreation Install concrete slab at Clubhouse Lower Playground 149 l (Remove and replace end panels only of 4 Main Street mid -block Park A4 crosswalks. Discard embedded roadway lighting and related 48 East side 800 End of curb and gutter at 844 California to BC at 97 50 43 block California California/Sycamore 20 49 2260 West side 800 End of curb and gutter south of 641 California dwy 101.69 50 1232 E Maple 44 block California app to BC at California/Sycamore 36 Parkway hardscape removal includes 441 Nevada 1 1 45 and other locations as necessary BASE BID Continued ALTERNATE WORK Remove and GRINDING 4" THICK CROSS- curb or sidewalk to Additional 6" Item CURB and 2' Portions of Item SIDEWALK ADA RAMP GUTTER match deep No. No. Additional Description Remove/ (EA) SPANDREL existing curb ASPHALT Replace (SF) Replace (LF) Replace with Embedded Repair and/or REPAIR Roadway (SF) (SF) sidewalk Lights (LS) Al El Segundo Blvd - Sidewalk 456 grade (LF) 46 Campus Dr south side east of Campus Sq 25 A3 47 Campus Dr/ SW corner, install ADA Ramp l (Remove and replace end panels only of 4 Main Street mid -block Campus Sq A4 crosswalks. Discard embedded roadway lighting and related 48 Douglas / IVW corner, spandrel, 29 1 f. striping 50 Rosecrans 20 49 2260 Imperial Hwy .Just west of Douglas 50 1232 E Maple 36 ALTERNATE WORK 54 Remove and Replace Only 4" THICK CURB and 10" CURB and 2' Portions of Item SIDEWALK GUTTER GUTTER Stamped No. Description Remove/ Remove/ Remove/ Crosswalk Replace (SF) Replace (LF) Replace (LF) with Embedded Roadway Lights (LS) Al El Segundo Blvd - Sidewalk 456 A2 EI Segundo Blvd - Median curb, 7 inches high, with 10" gutter 131 A3 El Segundo Blvd - Median curb, 9 inches high, with 21" gutter 101 (Remove and replace end panels only of 4 Main Street mid -block A4 crosswalks. Discard embedded roadway lighting and related 1 equipment 54 EL SEGUNDO CITY COUNCIL MEETING DATE: July 18, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to execute a Design Services Contract with KPFF, Inc., in a form approved by the City Attorney, to develop construction plans and specifications for a dedicated bike lane on the northerly side of Rosecrans Ave. adjacent to The Point development property, Project No. PW 16 -11 (Fiscal Impact: $38,500.00, TDA Article 3 Bikeway grant) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form approved by the City Attorney with KPFF, Inc. in the amount of $35,000.00 to develop construction plans and specifications for a dedicated bike lane on Rosecrans Ave. adjacent to The Point development property, and approve an additional $3,500 for related contingencies. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Budget Adjustment Required Amount Budgeted: $0 Additional Appropriation: $38,500.00 (118 TDA Article 3 -SB821 Bikeway Fund) Account Number(s): 118- 400 - 0000 -8925, Bicycle /Pedestrian Improvement STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineerl,k-. fdr OrlOAL REVIEWED BY: Ken Berkman, Director of Publ orks J,kA +r ke-, APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian funds are allocated to local agencies on a per- capita basis and may be used for engineering expenses leading to construction of pedestrian and bicycle facilities. The City typically receives approximately $11,000 of TDA fund annually - the current available TDA fund balance is $60,337. TDA funds are subject to reallocation by Metro if not spent on a rolling 5 -year basis. In 2010, City Council adopted a resolution authorizing City staff to participate in the South Bay Regional Bicycle Master Plan planning with the South Bay Bicycle Coalition. The goal of the plan was to create a master plan that would regionally connect South Bay cities through a bicycle 61V network and to encourage the allocation of transportation and grant funds to pedestrian and bicycle network as they became available. On April 18, 2017, City Council adopted plans and specifications for the Bikeway Design Project, PW 16 -29, which would provide for the installation of bikeways along Douglas Street, Nash Street, and El Segundo Boulevard. As an extension of this project, Engineering staff identified a location in compliance with the Bicycle Master Plan to allow an additional bike lane to be designed on the northerly side of Rosecrans Avenue adjacent to The Point development property, which will benefit the general public and employees in this heavily commercial area of El Segundo. The proposed bike lane will be approximately 880 feet long and will start at the northeast corner of Rosecrans and Sepulveda and end easterly at the intersection of Rosecrans and Village Drive. The developer dedicated an eight- foot -wide easement to the City to provide for the construction of this bike lane, which will allow it to be a Class I Bike Lane; separate from the roadway and existing traffic. The proposed design plan will also include approximately 425 feet of retaining wall. The design proposal will include a construction cost estimate in addition to plan and technical specification. Once the design plan is completed, staff can apply for Measure M and other mobility related grants to cover the construction cost. Staff has utilized design services of KPFF, Inc. for similar projects and finds their work to be satisfactory. Staff has also verified that KPFF, Inc.'s rates are typical of the market for this type of design work. Staff respectfully recommends City Council authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form approved by the City Attorney with KPFF, Inc. in the amount of $35,000.00 to develop construction plans and specifications for a dedicated bike lane on Rosecrans Avenue adjacent to The Point, and approve an additional $3,500 for related contingencies. 56 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Agenda Consideration and possible action to adopt a Resolution approving the Plans and Specifications for Recreation and Parks Picnic Shelter, Project No. PW 16 -15. (Fiscal Impact: To be determined) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving the Plans and Specification for the Recreation and Parks Picnic Shelter, Project No. PW 16 -15. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Architectural Plan View FISCAL IMPACT: None Amount Budgeted: $65,000.00 Additional Appropriation: No Account Number(s): 405- 400 - 0000 -6215 Facilities Maintenance ($35,000) 125- 400 - 8202 -8326 LA County Grant ($30,000) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City c ORIGINATED BY: Orlando Rodriguez, Senior Civil Enginee -k— REVIEWED BY: Ken Berkman, Director of Public Works APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Picnic Shelter at Recreation Park (east of the tennis courts) has not been upgraded since it was constructed in the 1977. The picnic shelter has broken skylights on the roof, paint peeling from the steel columns and beams, and outdated light fixtures that are not energy efficient and do not provide the level of lighting that modern fixtures can. The picnic shelter is frequently used by residents throughout the year. Staff recommends resolving all these issues in one project with the following upgrades: • Remove the existing picnic shelter and light fixtures • Install new structural columns and beams • Install a new hip rectangular roof • Install new light fixtures and an electrical outlet 57 The existing tables and benches will be relocated by City staff prior to beginning construction and reinstalled after construction is complete. The existing concrete slab will be modified to accommodate the new footings for the new picnic shelter. Staff respectfully recommends that City Council adopt the plans and specifications and the attached resolution, and authorize staff to advertise for bids. With Council's authorization, the project's schedule is estimated as follows: Construction Contract Award by City Council — September 2017 Construction Start — October 2017 Construction End — December 2017 RESOLUTION NO. A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE RECREATION AND PARKS PICNIC SHELTER PROJECT. PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared specifications and plans for PW 16 -15, the Recreation and Parks Picnic Shelter (the "Project "). These plans are complete. Bidding for construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity, Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ( "Project Payment Account ") following receipt of construction bids. The Project Payment Account will be the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 WE PASSED AND ADOPTED this 18th day of July, 2017. Suzanne Fuentes, Mayor APPROVED AS TO FORM: Mark D. Hensley, City Attorney David H. King, Assistant City Attorney Page 2 of 2 .W � am. sE v _/ soon, Z »,2 \ mm , © %. qIA JVn 2Hm¥ x �: EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Agenda Consideration and possible action to award a standard Public Works Contract to Alfaro Communications Construction, Inc. for Lighted Crosswalk Repairs Project on Main Street between El Segundo Boulevard and Pine Avenue, Project No. PW 17 -20 (Fiscal Impact: $131,812) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Alfaro Communications Construction, Inc. in the amount of $119,000 plus 10% contingency of $11,900. 2. Authorize a transfer of $51,812.00 from the General Fund to completely fund the proj ect. 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Location Map Light Layout Drawing FISCAL IMPACT: Included in adopted budget Amount Budgeted: $80,000 Additional Appropriation: Yes, $51,812 transfer from the General Fund Account Number(s): 301 - 400 - 8203 -8946 (Capital Improvement Fund) 301 - 300 - 0000 -9399 (CIP Transfers In) 001 - 400 - 0000 -9499 (General Fund Transfers Out) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Floriza Rivera, Principal Enginee REVIEWED BY: Ken Berkman, Public Works Dir to APPROVED BY: Greg Carpenter, City Manager,' BACKGROUND AND DISCUSSION: On April 18, 2017, the City Council adopted plans and specifications for the Lighted Crosswalk Repairs Project on Main Street between El Segundo Boulevard and Pine Avenue and authorized staff to advertise for bids. This project will install raised - profile solar powered wireless roadway 63 lights at the edges of the existing stamped crosswalks and will install solar wireless push button poles. A similar model of the crosswalk light system selected for this project has been used successfully for two lighted crosswalks on Maple Street between Lairport Street and Nash Street. On June 6, 2017, the City Clerk received and opened two (2) bids as follows: 1. Alfaro Communications Construction, Inc. $102,000.00 2. PTM General Engineering Services, Inc. $158,900.00 The lowest responsible bidder was Alfaro Communications Construction, Inc. (ACCI). Staff checked their references and contractor's license status. They are in good standing and have successfully completed projects of a similar nature to this one for the City of Manhattan Beach and for OL Development, a private developer who has worked for the City of Los Angeles and County of Los Angeles. ACCI has also successfully installed pedestrian street lights, although not in- roadway lights, for the City of Huntington Beach. Light Layout The standard minimum configured layout for a mid -block crosswalk in the Manual for Uniform Traffic Control Devices (MUTCD) provides for lights at the crosswalk edges and in the center of each traveled lane (outside the wheel paths) to reduce the occurrence of damage from vehicles. Since Main Street has two travel lanes in each direction, a total of eight lights would be needed for each crosswalk. The City's bid package included this layout (in Base Bid Items 2 -5), which was used on Maple Street. The crosswalk lights at the Maple / Lairport intersection are shown in Figures 1 and 2, below. Figure 1— Maple / Lairport lighted crosswalk. Eastbound lanes /facing west. Figure 2 — Maple /Lairport lighted crosswalk. Westbound lanes /facing west. Another configuration uses additional lights at the lane and centerline stripes; however, on Main Street one centerline light location would be blocked by the existing "Yield to Pedestrians in Crosswalk" signs. Two lights could be added at the lane stripes on each side of the crosswalk, for a total of 12 lights at each crosswalk (see attached exhibit). This configuration would add $12,000 to the project. There are also two broken in- roadway lights in the existing crosswalk at 2301 Maple. The Contractor will remove the broken lights, repair the asphalt, and relocate the lights out of the wheel paths to minimize the chance of damage due to vehicles, at a cost of $5,000. The project was originally budgeted for $80,000 in the 2016 -17 budget under the assumption that Public Works Street crews could install the lights. However, this is not possible due to the technical needs of the Project's installation required outside of roadway repair and signage. In summary, staff is recommending the following project: Eight -light lighted crosswalk system — Four (4) crosswalks $1 02,000.00 Four (4) additional lights in each of the four crosswalks $ 12,000.00 Repair & relocate broken Maple Street crosswalk lights $ 5,000.00 Construction cost $119,000.00 10% contingency $ 11,900.00 Subtotal $130,900.00 Advertising cost $ 912.00 Total Recommended Project Cost $131,812.00 65 Adopted project budget $80,000.00 Shortfall ($51,812.00) Staff respectfully recommends that Council: 1. Award a standard public works contract to ACCI in the amount of $119,000 and approve an additional 10% contingency of $11,900 for unforeseen conditions, and 2. Authorize a transfer of $51,812 from the General Fund to cover the balance of the project. All funds not expended will be returned to the General Fund. With Council approval, construction is expected to begin in late August or early September and be completed by October 2017. .. �ITy MAP Repair of Lighted Crosswalks on Main St. between El Segundo Blvd. and Pine Ave. Cy of El Segundo i 3 v m a VALLEY ST, x j a a Lj HILLCREST ST. a a z w a Ld > w INDIANA ST_ - YUCCA ST. a > a f S 5 w a f z DUNE ST. - w OREGON ST. > a a w o w CENTER ST. n o f x w SEPULVEDA BLVD. BUNGALOW DR. o w w w w w w j > F > o SIERRA ST, INDIANA CT. ¢ f PENN ST. a a a 3 f f 3 ILLINOIS CT. 0 z EUCALYPTUS DR. STANDARD ST. F a 3 � CONCORD ST. WASHINGTON ST. 3 VIRGINIA ST. 3 WHITING ST. CALIFORNIA ST, CENTER ST. BUNGALOW DR. MARYLAND ST. MCCARTHY CT. SHELDON ST. CYPRESS ST. EUCALYPTUS DR, PEPPER ST. MAW ST. CEDAR ST. CONCORD PL. VIRGINIA ST. LOMA VISTA ST. LOMITA ST. SIERRA PL. G w z 0 BAYONNE ST. ^0 W fu Q �(3) LL My W O 4-J V) O 4-J fu U O J fu V) V) O L U ^0 W J X W F1 0 W W F- o U) N g ri LU N Q Q 67 v m VALLEY ST, 0 a z o z w uj HILLCREST ST. HILLCREST ST. w w z w a Ld REDWOOD AVE. INDIANA ST_ - YUCCA ST. 3 ' > o a x WASHINGTON ST. • a 3 DUNE ST. - _ OREGON ST. > a n CENTER ST. > ¢ °a 3 BUNGALOW DR. o a a a a LOMITA ST. > F > o SIERRA ST, a O 3 ¢ f PENN ST. a a a 3 f f 3 3 EUCALYPTUS DR. STANDARD ST. MAIN ST. a 3 � CONCORD ST. f 3 VIRGINIA ST. 3 WHITING ST. 3 o ^0 W fu Q �(3) LL My W O 4-J V) O 4-J fu U O J fu V) V) O L U ^0 W J X W F1 0 W W F- o U) N g ri LU N Q Q 67 v m a 0 a z o z w Z 7 Y � w w z w Lj SEPULVEDA BLVD. INDIANA ST_ ILLINOIS ST. WASHINGTON ST. KANSAS ST. CALIFORNIA ST. OREGON ST. NEVADA ST. CENTER ST. BUNGALOW DR. w MARYLAND ST. LOMITA ST. SIERRA ST, PENN ST. SHELDON ST. ARENA ST. EUCALYPTUS DR. STANDARD ST. MAIN ST. RICHMOND ST. CONCORD ST. VIRGINIA ST. WHITING ST. o LOMA VISTA ST, 0 J z Q Ld a p w o z z z Y m L9 3 3 3 ^0 W fu Q �(3) LL My W O 4-J V) O 4-J fu U O J fu V) V) O L U ^0 W J X W F1 0 W W F- o U) N g ri LU N Q Q 67 v I N 4J I� Fy� rI� VJ tO P,405 u CA m rl .n y; Y U own b� � o U � � • • E � C � o bq Y �3 U �+ OT.:= 0 0 a> ^cri^ •U 0 a I 3 0 U N 11 11 0 • a� cu 3 0 .di • 7-y AU N r� .: � � | � � � � � � � � .� � � � � ct � � � � .� � � � ct � � � � � � � � � � � \ � a a U k 0 0 ./ \ .� a= � .\ j � & \ �G /k \\ a @0 _ \v cl r, P�3d3 .K j ,! � 7 e � / E � �2cm d � /JS 2 5 2 / { \ \ (� � �ƒ & kg d \ \ \ � ¥ \ � a ° \ @ 0 0 ./ \ .� a= � .\ j � & \ �G /k \\ a @0 _ \v cl r, P�3d3 .K j ,! EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Agenda Consideration and possible action to award a standard Public Works Contract to Aid Builders, Inc. for the Fire Station 1 Seismic Retrofit Project, Project No. PW 15 -23A. (Fiscal Impact: $214,165.50) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with Aid Builders, Inc. in the amount of $168,850.50 and authorize an additional $25,327.00, for construction related contingencies. 2. Authorize the City Manager to execute a Public Works Professional Services Agreement in the form approved by the City Attorney with AKM Consulting Engineers in the amount of $19,988 for construction inspection. 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: $250,000 Additional Appropriation: No. Account Number(s): 301 - 400 - 8201 -8702 (Seismically Retrofit FS #1 / Install Doors) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer/ REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Greg Carpenter, City Manager. BACKGROUND AND DISCUSSION: A large portion of Fire Station 1 was originally constructed in the 1960's, with a major addition in 1987. Recent structural investigations within the building revealed issues that need to be addressed, including cracks along the northeast corner of the outside of the building. In December 2015, staff retained KPFF for structural analysis and design work to resolve concerns of the building's ability to meet seismic standards. All proposed construction is related to the Apparatus Bay and plans call for the following improvements: • Install a new masonry wall and foundation along the north portion of the east wall fff • Install new masonry wall /piers in the middle of the apparatus bay • Install three (3) steel posts along the south wall • Install six (6) Simpson support straps • Install struts at acoustical ceiling brace wire locations throughout the apparatus bay • Perform carpentry and electrical work to facilitate the construction On September 27, 2016, the City Clerk received and opened one bid from Caltec Corporation (Caltec). Shortly thereafter, Caltec requested to be relieved from their bid due to a mathematical error. Additionally, staff reference checks revealed that Caltec had not constructed a seismic retrofit project similar to that of Fire Station 1. On November 1, 2016, City Council rejected all project bids. Staff reached out to several structural contractors and it was determined that re- bidding the project would be the most successful path forward. After some minor specification revisions by staff to address questions brought up by previous biddings, the project was advertised on newspapers on June 1 and 8, 2017. On June 27, 2017, the City Clerk received and opened two bids as follows: 1. Structural Group, Inc. $235,640.00 2. Aid Builders, Inc. $168,850.50 The lowest responsive and responsible bidder is Aid Builders, Inc. Staff checked the Contractor's license status and references, and found Aid Builders, Inc. has satisfactorily met the City's requirements and has successfully completed similar projects for other public agencies. Staff respectfully recommends City Council: 1) Authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with Aid Builders, Inc. in the amount of $168,850.50, and authorize an additional $25,327.00 for construction related contingencies. 2) Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form approved by the City Attorney with AKM Consulting Engineers in the amount of $19,988 for construction inspection. Construction is slated to commence in September and be completed in November 2017. 71 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Agenda Consideration and possible action to adopt a Resolution approving Plans and Specifications for East of Sepulveda Boulevard Pavement Rehabilitation Project, Project No. PW17 -27. (Fiscal Impact: to be determined.) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving Plans and Specifications for East of Sepulveda Pavement Rehabilitation Project (Project No. PW 17 -27) and authorize advertising for bids. 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Location Map FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $1,000,000.00 Additional Appropriation: N/A Account Number(s): $600,000 from 106 - 400 - 8203 -8357 (State Gas Tax) $400,000 from 301 - 400 - 8203- 8952(Streets Rehab.) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Arianne Bola, Senior Associate Engineer O Oft REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Greg Carpenter, City Manager.. BACKGROUND AND DISCUSSION: The Public Works Department administers a 5 -year (2016 -2021) Pavement Management Program (PMP) to ensure public health and safety and efficiently and effectively manage the life of the City's roadway system. Based upon existing records and field reviews, the PMP assigns a Pavement Condition Index (PCI) to all roadway segments in the City on a scale from 0 -100, with 100 representing the best /like new pavement. Scores below 75 require some type of preventive maintenance depending on the extent of the roadway distress, which can range from a slurry seal, to an overlay to complete reconstruction. 10 72 A best -value based approach is used to ensure that the most cost effective rehabilitation method is applied system -wide. The two primary resurfacing treatments for our roadway system, which was rated at "Fair" with a PCI of 65.7 in the 2015 PMP, are overlays and surface seals. Overlays place a new layer of asphalt concrete on top of the existing roadway, after removal and reconstruction of existing pavement sections that are in severe distress. It is used on pavements with more advanced deterioration. Surface seals include slurry seals, chip seals, cape seals, or similar thin (less than one inch) treatments that are less costly than overlays but have a shorter life. Sealing is primarily used on residential streets that have low traffic indexes (traffic volumes with minimal trucks) to maintain pavement that is in "good" condition (PCI = 75 -85). The residential area in the City has been slurry sealed in quadrants over the past four years. Due to the lack of available general funding to do more than the slurry seal program since the Great Recession, the City has fallen behind in its pavement management program, and agrees with the PMP findings that a significant amount of overlay work is needed to ensure we do not fall too far behind and have the City's roadway system slip into an overall "poor" condition (PCI below 60). As such, this year's pavement rehabilitation project will focus on the most deteriorated roadway sections, which are in the commercial area east of the Sepulveda Blvd. Under the City's PMP, the following streets are high priority and in urgent need of repair with a 2" removal and replacement (R &R) strategy, along with R &R of severely deteriorated pavement areas: • Alaska Ave. — between Douglas St. and Aviation Blvd. (PCI of 10) • Hawaii St. — between Alaska Ave. and Aviation Blvd. (PCI of 15) • Coral Circle — street loop adjacent to Douglas St. (PCI of 26) • Allied Way — between Hughes Way and E. Park Place. (PCI of 28) • Selby St. — between Imperial Hwy and Walnut St. PCI of 35) • Hughes Way — between Sepulveda Blvd. and east end of Hughes Way. (PCI of 38) • Utah Ave. — between Douglas St. and Aviation Blvd. (PCI of 39) • Walnut Ave. — between Sepulveda Blvd. and Selby St. (PCI of 40) The construction plans and specifications for the project are now complete and ready for adoption by City Council. Staff respectfully recommends that City Council adopt the attached resolution approving the plans and specifications for the project and authorize advertising for bids. Staff estimates the following timeline for the project: Advertise for bids July 2017 Award by City Council August 2017 Construction Start September 2017 Construction End October 2017 This work was identified and approved in FY 2016/17 Budget as part of the Capital Improvement Program and will advance our ultimate goal to achieve an overall weighted average PCI of 73 by fiscal year 2021. 73 RESOLUTION NO. A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF PW17 -27, EAST OF SEPULVEDA BOULEVARD PAVEMENT REHABILITATION PROJECT PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared specifications and plans for pavement resurfacing of several streets within the City (the "Project "). The plans and specifications are complete. Bidding for construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ( "Project Payment Account "). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 74 PASSED AND ADOPTED this day of , 2017. ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Suzanne Fuentes, Mayor David H. King, Assistant City Attorney Page 2 of 2 75 oils o iv-;Av 310k1D WHOO a O N r--, .I {{ u L 1 1 0 AM L p III m Fo �._:. f �1 — El im a c���m� �LH V- - �- � - l: ®, w a [ILI n I O LLJ � B r J CV W EL SEGUNDO CITY COUNCIL MEETING DATE: July 18, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding Approval of Environmental Assessment No. EA -1161 and Introduction of an Ordinance (Zone Text Amendment No. ZTA 16 -05) to amend various sections of the El Segundo Municipal Code (ESMC) Title 15 (Zoning) making numerous corrections and general edits ( "Clean -up "). Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations §§15000, et seq.), because it consists only of minor revisions and clarifications to existing zoning regulations and related procedures. (Applicant: City of El Segundo). RECOMMENDED COUNCIL ACTION: 1. Waive second reading and adopt Ordinance No. for Environmental Assessment No. EA -1161 and Zone Text Amendment No. ZTA 16 -05 regarding amendments to various sections of the Zoning Code; 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: i. Ordinance No. FISCAL IMPACT: None. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 1(a). Provide unparalleled service to internal and external customers Objective: City services are convenient, efficient and user - friendly for all residents, businesses, and visitors Activity: Amend zoning code in response to emerging issues discovered by staff and customers PREPARED BY: Paul Samaras, Principal Planner /ij REVIEWED BY: Gregg McClain, Planning Manager `' Sam Lee, Planning and Building Safety Director APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: On July 5, 2017, the City Council introduced an Ordinance amending various sections of the City's Zoning Code, making numerous corrections and general edits. The Council may waive second reading and adopt the Ordinance. If the Ordinance is adopted by the City Council at its February 21St meeting, the effective date of the Ordinance will be March 24, 2017, which is thirty (30) days from the adoption date. 1 1 77 ORDINANCE NO. AN ORDINANCE AMENDING VARIOUS SECTIONS EL SEGUNDO MUNICIPAL CODE (ESMC) TITLE 15 (ZONING CODE). (ZONE TEXT AMENDMENT NO. 16 -05) The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. On June 23, 2016, the City initiated the process to amend various sections of ESMC Title 15 (Zoning Code). B. The City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); C. The Planning and Building Safety Department completed its review and scheduled a public hearing regarding the application before the Planning Commission for June 8, 2017; D. On June 8, 2017, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Planning Commission by city staff; and, adopted Resolution No. 2819 recommending that the City Council approve the proposed project; E. On July 5, 2017, the City Council held a public hearing and considered the information provided by City staff and public testimony regarding this Ordinance; and F. This Ordinance and its findings are made based upon the entire administrative record including, without limitation, testimony and evidence presented to the City Council at its July 5, 2017 hearing and the staff report submitted by the Planning and Building Safety Department. SECTION 2: Factual Findings and Conclusions. The City Council finds that implementing the proposed ordinance would result in the following: A. Add and clarify the definitions of: animal hospital, director, retail sales, personal services, fitness center, lot coverage, medical office, general office, research and development; Page 1 of 47 78 B, Clarify provisions regarding building height exceptions, fencing, and encroachments into yards; C. Require a visibility clearance area at the intersections of streets with alleys; D. Modify the equipment screening requirements; E. Modify the landscaping requirements to allow encroachment of parking spaces into required non - street fronting landscaped setbacks; F. Modify the R -2 zone development standards to allow encroachments of porches, decks and related covers into the required front yard setback; G. Clarify the front yard setback requirements in the R -3 zone; H. Clarify the required open space and landscape area dimensions in the R -3 zone; 1. Add daycare centers to the permitted uses in the CRS, C -2, C -3, CO, MU- N, MU -S, and M -1 zones; J. Remove video arcades from the uses subject an administrative use permit and a conditional use permit in the CRS, C -2, C -3, CO, MU -N, and MU -S zones; K. Add animal hospitals to the permitted uses in the C -2, C -3 and M -1 zones, and the uses subject to a conditional use permit in the MM zone; L. Add fitness centers to the permitted uses in the C -2, C -3, CO, MU -N, MU- S, and M -1 zones; K Add car rental agencies to the uses subject to a conditional use permit in the C -2 and C -3 zones; N. Add indoor dog daycare to the permitted uses in the M -1 zone; O. Add animal boarding and outdoor dog daycare to the use subject to a conditional use permit in the M -1 zone; P. Add studios for film and photography (production studios) to the permitted uses in the SIB and MM zones; Q. Updated and standardized use terminology in various nonresidential zones; R. Modify the off street parking regulations to allow the director to approve covenants for more off -site parking spaces; Page 2 of 47 79 S. Modify the parking area development standards to: clarify the acceptable paving materials and update the lighting requirements in parking areas, reduce the maximum depth for tandem parking from 3 to 2 spaces, and reduce the minimum required width for curb -cuts and driveways; T. Modify the minimum parking requirements for daycare centers and reduce the parking requirements for guest spaces in multi - family developments; U. Modify ESMC chapter 15 -24 to allow the director to approve adjustments to the required open space dimensions and minimum landscape area in required open space in the R -3 zone; and V. Clarify and correct various zoning code sections. SECTION 3: General Plan Findings. As required under Government Code Section 65860, the ESMC amendments proposed by the Ordinance are consistent with the El Segundo General Plan as follows: A. The proposed ordinance is consistent with Objectives LU3 -2 and LU3 -3 of the General Plan Land Use Element in that it would permit flexibility in the design of multi - family developments, such as including porches, decks and patio covers in the front yard of lots in the R -2 zone and permitting adjustments to the size and dimensions of open space areas and landscaping on lots in the R -3 zone. B. The proposed ordinance is consistent with Goal LU4 of the General Plan Land Use Element in that it will permit new commercial uses, such as animal hospitals, daycare centers, and fitness centers, which will promote a mixed - use environment in existing commercial areas. C. The proposed ordinance is consistent with Objective LU4 -4 of the General Land Use Element in that it will permit new uses in existing commercial and industrial areas, such as animal hospitals, daycare centers, fitness centers, car rental agencies, production studios, and animal daycare and boarding, which have the potential to maximize economic benefit, reduce traffic impacts, and encourage pedestrian environments. D. The proposed ordinance is consistent with Objective ED1 -2 of the General Plan Economic Development Element in that would permit several new uses in existing commercial and industrial areas, which promotes the diversification of the City's retail and commercial base. E. The proposed ordinance is consistent with Policy C1 -1.9 of the General Plan Circulation Element in that it will help provide more efficient access to nonresidential properties by reducing the minimum required width of curb - cuts and driveways. Page 3 of 47 80 F. The proposed ordinance is consistent with Policy C3 -1.9 of the General Plan Circulation Element in that it will maintain a minimum stacking distance of 20 feet at the entrances of multi - family residential developments. SECTION 4: Zone Text Amendment Findings. In accordance with ESMC Chapter 15 -26 (Amendments), and based on the findings set forth in Section 2, the proposed ordinance is consistent with and necessary to carry out the purpose of the ESMC as follows: A. The ordinance is consistent with the purpose of the ESMC, which is to serve the public health, safety, and general welfare and to provide the economic and social advantages resulting from an orderly planned use of land resources. B. The ordinance is necessary to facilitate the development process and ensure the orderly development of buildings, parking areas, landscaping, and the location of uses in the City. The intent of the ordinance is to clarify definitions of terms, the permitted uses, and the development standards in various zones, which will facilitate and expedite the development process and provide economic and social benefits resulting from the orderly planned use of land resources. SECTION 5: Environmental Assessment. Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000, et seq. ( "CEQA "), and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines "), the proposed ordinance is exempt from further review, because it consists only of minor revisions and clarifications to existing zoning regulations and related procedures. It does not have the effect of deleting or substantially changing any regulatory standards or findings required thereof. The proposed Ordinance is an action that does not have the potential to cause significant effects on the environment. In addition, any environmental impacts associated with this ordinance are adequately addressed in the General Plan FEIR. Accordingly, this ordinance is consistent with the General Plan FEIR and is exempt from further environmental review requirements under the California Environmental Quality Act. Furthermore, this ordinance constitutes a component of the El Segundo Municipal Code which the Planning Commission determined to be consistent with the FEIR for the City of El Segundo General Plan on December 1, 1992. Accordingly, no further environmental review is required pursuant to 14 Cal. Code Regs. § 15168(c)(2). SECTION 6: Section 15 -1 -6 is amended to read as follows: "The following words and phrases, when used in this title, shall have the meanings respectively ascribed to them in this chapter: AMENITIES: Facilities which enhance the operation of a use and make it more attractive Page 4 of 47 81 to present and future uses. ANIMAL HOSPITAL: A place where animals or pets are given medical or surgical treatment and are cared for during the time of such treatment. COMMERCIAL: Financial Institutions: Banks and trust companies, credit agencies, credit unions, investment companies, lending and thrift institutions, securities /commodity contract brokers and dealers, security and commodity exchanges, vehicle finance (equity) leasing agencies. Financial institutions do not include check cashing or payday loan facilities. Retail Sales: Alcohol sales (off site), building material stores, convenience stores, general retail stores, and warehouse retail showrooms. General Retail Stores: General retail stores include sales, without limitation, of appliances, art gallery, artists' supplies, bakeries (retail only), bicycles, books and periodicals, cameras and photographic supplies, clothing and accessories, computer and computer equipment, electronics, department stores, drug and discount stores, collectible items sales, curio, gift and souvenir shops, dry goods, fabric and sewing supplies, florists and houseplant stores (indoor), furniture and home furnishings, grocery stores, hardware, hobby materials, household and kitchen goods, jewelry, luggage and leather goods, musical instruments, parts and accessories, newsstands, orthopedic supplies, pet stores et suppiv stores pharmacies, religious goods, small wares, specialty shops, sporting goods and equipment, stationery, and toys and games. Retail Services: Personal services and business and consumer support services. Business And Consumer Support Services: Business and consumer support services include, without limitation, establishments primarily providing consumers and businesses with services, including maintenance, repair and service, testing, rental, as well as the following: business equipment repair services (except vehicle repair, see definition of Vehicle Sales And Services: Maintenance /Repair), computer related services (rental, repair), copying, quick printing, and blueprinting services, equipment rental businesses within buildings, film processing laboratories, heavy equipment repair services where repair occurs on the client site, household appliance and equipment repair services, janitorial and maid services, mail advertising services (reproduction and shipping), photocopying and photofinishing, protective services (other than office related), window cleaning. Personal Services: Personal services include, without limitation, barbershops and beauty salons, clothing rental, dry cleaning pick up stores with limited equipment, hair, nail, facial, and personal care, laundromats (self - service laundries), massage- a&tabhshments; photo development, shoe repair shops, tailors, tanning salons. Page 5 of 47 82 DIRECTOR: The City's Director of Planning and Building Safety. FITNESS CENTER: A fitness center (also known as a fitness club_ health club and commonly referred to as a gym) is a Wace which houses exercise equipment for the purpose of physical exercise. LOT COVERAGE: A. A covered floor area included within and measured from the outside of the exterior walls of a building, including, but not limited to, dwelling units, lobby area, and elevators; and B. An area not provided with surrounding exterior walls, if located under a roof or other covering, including, but not limited to, areas covered by stairways and walkways which provide ingress and egress. Private balconies and decks (not providing required ingress and egress) that are five feet (5') or less in width as measured from the exterior building wall shall not be included in computing lot coverage. Any portion of private balconies and decks that extends more than five feet (6) from the building wall shall be included in lot coverage. C. Uncovered decks and patios. which are 30 inches or more in height are also included in lot coverage. OFFICE, MEDICAL - DENTAL: A building or group of buildings designed for the use of, and occupied and used by, physicians, chiropractors, acupuncturists "physical therapists, and dentists and others engaged professionally in such healing arts for humans beings as are recognized by the laws of the state, including such accessory uses as the installation and use of therapeutic equipment, X -ray equipment or laboratories, chemical, biochemical, and biological laboratories used as direct accessories to the medical - dental professions; dental laboratories including facilities for the making of dentures on prescription; and pharmacies limited to the retail dispensing of pharmaceuticals and sickroom supplies (but not room or orthopedic equipment); provided there shall be no exterior display windows or signs pertaining to such accessory uses other than a directory sign. OFFICES, GENERAL: Offices maintained and used as a place of business conducted by persons whose business activity consists principally of services to the person as distinguished from the handling of commodities. This does not include medical - dental offices. General offices include, but are not limited to, the following: Page 6 of 47 83 A. Administrative /Business: Establishments providing direct services to consumers, such as credit, lending, and trust agencies,) data processing services, detective agencies, employment, insurance agencies, real estate offices, stenographic, secretarial and word processing services, government offices and educational institution offices, union offices and utility company offices. RESEARCH AND DEVELOPMENT: A process of experimentation, whereby a physical product such as a biological, chemical electrical magnetic, mechanical and/or optical component is designed, manufactured, tested, and refined. This process does not include uses /activities that do not lead to the development of a physical product -such as computer modeling, computer software development, soils and other materials_ testing laboratories., or medical laboratories. This process does not include the general or mass production of the product. SECTION 7: ESMC Section 15 -2 -3 (Exceptions to building height) is amended to read as follows: "Penthouses or roof structures for the housing of elevators, stairways, mechanical or similar equipment required to operate and maintain a building, fire or parapet walls, open_ work guardrails, skylights, towers, flagpoles, chimneys, smokestacks, radio, television masts, radar and other similar structures may be erected above the height limits prescribed in this title. Non - permanent accessories, such as furniture, barbegues, or umbrellas placed on a roof deck may be erected up to a maximum eight feet above the height limits Drescribed in this title. No such enthouse structure or accessory is b3ut- -ne penthouse ef- 9 �ruGture, -er —any- ether space al4eJe - he hei i{n- it fr.r the zone in whinh - ki_,ilr4inn is In prl c fi�91 he P es e+ �L saf. be allowed for the purpose of providing additional floor space. Any such structures in residential zones shall be for noncommercial purposes only." SECTION 8: ESMC Section 15 -2 -4 (Height restrictions for walls, fences and hedges) is amended to read as follows: "15 -2 -4: HEIGHT RESTRICTIONS FOR WALLS,--f-E- NCE-S-- AND€4DG€ -S AND FENCES: A. Generally: In any R zone, a wall, enGe, or -hedge forb, two „Ghes (42"N -or fence 42 inches in height may be located and maintained on any part of a lot. On an interior or corner lot, a wall �� ",e�eor fence not more than six feet (6}in height may be located anywhere on the lot to the rear of the rear line of the required front yard. On a reversed corner lot, a wall,- feRGe-,Gr hedgeor fence not more than six feet () in height may be maintained anywhere on the lot to the rear of the rear line of the required front yard except within the required triangular open area at the rear constituting a part of Page 7 of 47 84 the required side yard of the street side. The provisions of sections 15 -2 -6 and 15 -2- 11 of this chapter shall apply to walls 'FeRGes, and-liedgesand fences adjacent to corners and driveways. Wall�ese- aln4444-�geand fence heights in nonresidential zones shall be subject to the approval of the dDirector e , and [yejjt'ylf1� I+A Y \ /IA/1rv. B. Retaining Walls: 1. Where a retaining wall protects a cut slope below the natural grade, as depicted in figure 1 in subsection E of this section, the retaining wall may be topped by a fence,walk,er-hedgeor wall of a height equal to that which would otherwise be permitted at that location. This does not apply to retaining walls which protect a fill slope. 2. Where a retaining wall contains a fill and is not located in any required setback, as depicted in figure 2 in subsection E of this section, the height of the retaining wall built to retain the fill shall -beis considered as contributing to the permissible height of a fence; 111 ^r�k,�geor wall. A ^rote -tiv feRGe if required by the California Residential Code, an open work fence or guardrail, not more than fody-eight inn ;he (48 "'42 inches in height, may be erected on top of a retaining wall. An 'open work fence" means a fence in which the component solid portions are evenly distributed, vertically oriented, and constitute not more than twenty five percent (25 %) of the total surface area of the fence. 3. A retaining wall located in any required setback, as depicted in figure 3 in subsection E of this section, may retain a maximum of three feet (3) of fill. The height of the retaining wall built to retain the fill is considered as contributing to the Permissible height of a fence or wall. In a required side or rear setback if required by the California Residential Code, an An-open work fence or guardrail, not more than forty -eight4n4ies (48'42 inches in height, may be erected on top of a retaining wall in rear setbai.L. However, the maximum height of the fence and /or wall above the fiflincludinn a required openwork fence or quardrail shall beis limited to six feet (6'}aix feetL six inches_ In a required front setback, a six inch (6") wall or fence may be erected on top of a wall which retains a maximum of three feet 04. No open work fence, above the maximum forty -twe42 -inch (42—') total height, shat -beis allowed in the front setback. C. Exceptions: The provisions of this section shall not apply to fences required by state law to surround and enclose public utility installations or to chainlink fences enclosing school grounds and public playgrounds. Page 8 of 47 85 D. Adjustments: A wall sear edge or fence up to eight feet (&} in height may be allowed in residential zones subject to the approval of an adjustment, pursuant to chapter 24 of this title. A variance is required for a wall; -fe-Ilse, serge or fence in a residential zone which exceeds eight feet {8'} in height. E. Figures And Diagrams: iUF OSETBACK C OTE FROM TAF0,'4--.TSACCIK FIGURE 1 RETAINING WALL CONTAINING FRl IN SETBACKS ��+7T =rl 1TI= 7T�TI�r�� Il�ll�[1: =1r 11= r1 11= III" {T rr n�rr�ll=1.;: 111 =fT:,� II IIr!I'l�[�1 II: -Irl EXISMG EANTH OPERWORK PENTE IAAKT;ETAININO RETANI NO WAM MM OPEN WOW FENCE CCNTANNO FLL 1 OUTSIDE SETBACKS hf FIGIRE RE'rMiNG WALL IN SETBACKS W OFENVANIX II:II Ir 1T T�.11 II .1t =1�: ;` ?I= 11�T1 —II ihlhTl I 41- i i11 II.I�.iI.IZnI�r n Il:ir T�TrI�n Nrl„II:�1.11•'� -Tl EXI 0 FARM FIGURE 313 SECTION 9: ESMC Section 15 -2 -6 is hereby amended to read as follows- "'15-2-6: CORNER AND ALLEY CLEARANCE: For the purpose of safe visibility, all corner lots, and reversed corner lots must maintain a triangular area, described as follows: one angle must be formed by the front and side property lines, and the sides of this angle must be r n feat 44 54 5 feet in length, measured along the front and side property lines; the third side of this triangle must be a straight line connecting the two {2-} other lines at their endpoints. Withn,,n he aF a 6A risit g l i) 1 ir�r le.,�%v-fiI r?es iees�r ru{es;- fig -wails i�iid strr Gt rrnc �r��� T $ ht,siIastT47wvtr..r1 -w must .,,.... .v «vu- raccca-4r4)1-- �e 9" ry fr a r 'R .m.. "I inh oierA n'} } 1-1 0-14 bi14y 4rlY free Y+de fTIIfte . by the brrS1'tGi' e-S Page 9 of 47 86 Lots located at the intersection of a public street and an alley must maintain a triangular area, described as follows: one angle must be formed by the property lines abutting the street and the alley, and the sides of this angle must be five feet in len th. The third side of this triangle must be a straight line connecting the two other lines at their endpoints. Along alleys that are more than 15 feet wide this triangle must be located onl on the lot to the right of the alley as seen from a vehicle exiting the alley to enter the adjacent street. Within the area comprising these triarr_gles, no trees, fences, shrubs, retaining walls buildings and structures or other physical obstructions may exceed 30 inches in height from street -grade, unless it is a tree which is trimmed to provide a minimum of 12 feet of visibility from street grade under the canopy created by the branches. FIGURE 1- CORNER DRIVEWAY AND ALLEY VISIBILITY SIDEWALK R STREET DRIVEWAY APPROACH sir r � s a O 4 d . 4 -v DRIVEWAY A �4 R 15 BY 15' CORNER VISIBILITY IV BY IV DRIVEWAY VISIBILI[ Y TRIANGLE (ESMC 15 -2 -6). TRIANGLE (ESMC 15-2 -11). 5' BY VALLEY VISIBILITY TRIANGLL. FOR ALLEYS 15' OR GREATER REQUIRED ONLY ON THE RIGHT SIDE OF THROUGH TRAFFIC (ESMC 15 -2 -6). SECTION 10: ESMC Section 15 -2 -7 (Open Space Areas and Encroachments) is amended to read as follows: "B. Residential Zones: In residential zoning districts: 1. A porte- cochere (open carport) may be placed over a driveway in the front twenty20 feet (2-0- of one side yard setback, outside of the front yard setback, or attached to the front X20 feet qG� of one dwelling unit closest to the front lot line, provided the structure is not more than one story in height; is unenclosed on three (3} sides; and is entirely open except for the necessary supporting columns and architectural features. Page 10 of 47 87 2. Mechanical equipment, such as pool heaters, water heaters, and air conditioners not wider than eight feet (&- measured in the general direction of the wall of which it is a part, and adequately soundproofed, may project two feet (2 } into required side and rear yards, provided the required yard cannot be reduced to less than three feet (3'}. 3. Detached arbors, pergolas, or trellises that partially cover a walkway and do not exceed eight feet in overall height, six feet in width, and five feet in length may have a zero setback in the front and streetside yards. However, the structures must comply with the requirements of Sections 15 -2 -6 Corner Clearance and 15 -2 -11 (Driveway Visibility) of this Code. 4. Uncovered Porches, Plafforms and landings which do not exceed 12 inches in height above finished grade may have a zero setback in non- street frontin side and irear yards. SECTION 11; ESMC Section 15 -2 -8 (Screening) is amended to read as follows: 66 aGilities of ,�, hal;E ui ment must be screened in the following manner: A. Electrical Lines; Cables: All electrical, telephone, cable television and similar service wires and cables which provide direct service to the property being developed, within the exterior boundary lines of such property, sfiatlmust be installed underground. Risers on poles and buildings are permitted and shatlmust be provided by the developer or owner onto the pole which provides service to said property. Utility service poles may be placed on the rear of the property to be developed only for the purpose of terminating underground facilities. The developer or owner is responsible for complying with the requirements of this section and shallmust make the necessary arrangements with the utility companies for the installation of such facilities. B. Equipment,- T-r-ansfe risers= Apeurte ane d-- assoG7qted ipme -PA and appurtenances such as, but not limited to, surface mounted transformers, pedestal mounted terminal boxes and meter cabinets, sprinkler manifolds and concealed ducts in an underground system may be placed above ground, provided su.Gh aepa#e anGes -a -nd assosfated-equomentthat they are located in a fully enclosed structure or are screened from public view to the satisfaction of the Directoror are located '^ a fully enclosed st e. Screening must sufficiently obstruct view of said equipment from public rights-of-way surrounding the equipment location. Screening material may include masonry, metal wood vinyl or similar durable material. Screening may be up to 30 percent open on the vertical surface, for example, perforated, lattice, louvered, and stacked. Chain link fencing may not Page 11 of 47 88 be used for screening equipment, All vent pipes and similar devices which are attached to thea building shaflmust be painted to match the building. C. Rooftop Installation: Mechanical equipment installed on rooftops "I- be-id -te m-a+.•h he b4Aldi-n"-Rdmust be screened from public view to the satisfaction of the Director. Screening must sufficien tly obstruct the view of said equipment from public rights-of-way surrounding the equipment location. Screening material may include masonry, metal wood vinyl or similar durable material Screening material and colors must be compatible with the building on which the equipment is located. Screening may be up to 30 percent open on the vertical surface, for example, perforated, lattice, louvered, and stacked. Chain link fencing may not be used for screening equipment Tlhe- height --ef al4 e,4iRg s all- -be��ir�m4he--helght of s id-equipmeet D. Storage Areas: Star ge ar ©�� ;r,rs,E�,�r,n t�,,,va f�. �„r��..,� n�.,,f.,� r� }���h ��.,f� I Vi.[J� r Ga tGRs, ¢v,� hers -and tra�.hal b kfed: -AII outdoor storage areas,JincIydinq those for cartons, containers and trash, sWmust be screened from public view to the satisfaction of the Director.as deterred-- by4h"iran {r.r rtif PrC]m Y11 p4y LSP�l1M1 rtlY'' /yn� I , rrc:.-�`cvrvr.,... � �� � � u aTr[�vc�rvr�sv-ctnu -.x sePAGe-s Screenin must sufficiently obstruct view of said a ui ment from public rights -of -way surrounding the storage area location Screening material _ vinyl material Chain link may include masonry, metal, wood, vin I or similar durable fencing may not be used for screening of stora a areas.. Page 12 of 47 89 FIGURE 1- SCREENING Q Q %�r t- EQUIPMENT 3 3 m m ♦ BUILDING IL > > / Q w 0O 0 to • i s/ n PLAN lim tLt VA I I UN bIUrVVALA UK VUtSUL; WAT rr Page 13 of 47 90 �+ SIDEWALKbR PUBLIC WAY TYP. • I / •` STREET /. • 8. / ♦ �� ■ SIDE W _K UBLIC WAY i Q Q %�r t- EQUIPMENT 3 3 m m ♦ BUILDING IL > > / Q w 0O 0 to • i s/ n PLAN lim tLt VA I I UN bIUrVVALA UK VUtSUL; WAT rr Page 13 of 47 90 SECTION 12: Section 15- 2 -14(B) (General Provisions - Landscaping) is amended as follows: 'B. Components: To achieve these purposes, the landscape criteria is divided into the following components: 3. Property Perimeter: All required setback areas &14 l44 e-#ully land -Gaped 4ricluding perrra 15A of this Title. In addition the The landscaping &4a -Umust incorporate the theme utilized for the public rights of way and one shade tree s#allmust be provided for every twelIL #+ve- feet (255' -}25 feet of street frontage. The following encroachments are permitted into the landscaped setback areas: p rn II0%3! -; k area, pmLnrW a rv+ __1 - -da Gaped Vu +z ck of five feet (5') is maintained-. Parkin spaces may encroach into a required street, facing setback up to a maximum of 50 percent of the required setback area, provided a minimum landscaped setback of 5 feet is maintained. Parking spaces may encroach into a required interior side and rear setback up to the interior side or rear property line provided that the interior side and rear property line does not abut a public or private street. b. "Architectural landscape features ", as defined in section 15 -1 -6 of this title, may encroach into the landscaped setback area up to a maximum ofeighty80 percent (80%) of the required setback area, provided a minimum landscaped setback of f+ve5 feet (5! is maintained. The features may cover a maximum of tworiF�25 percent (25%) of the total area of the setback, and be a maximum of tvt --*L20 feet (2-9'} in height. Encroachments which exceed any of these standards, or which contain an open roof covering or side walls with greater than tweAty20 percent (24%) component solid portions, requires the approval of an adjustment, as provided in chapter 24 of this title. A combination of soft and hard landscape materials may be installed, provided the use of such materials will form a cohesive, attractive and functional design. Such design is to be integrated with and, if appropriate, physically connected to that provided for the building and VUA areas. SECTION 13: Subsection 15- 4B- 6(D)(1) (R -2 zone front and rear yard setbacks) is amended to read as follows: "1. Front And Rear Yard: The combined total of setbacks for the front and rear yard s#aUrnust be at least t y -fee+ 30 feet, with no front yard setback less than Page 14 of 47 91 #we"f,. feet (20')20 feet and no rear yard setback less than f +ve-#II 5 feet. a) Encroachments. The following structures may encroach in the required front yard setback: i) Porches or verandas not fully enclosed on 3 sides (railings and /or columns permitted); - ii) Raised decks not greater than 2 feet above grade constructed in con unction with a lattice cover not greater than 10 feet above grade- iii) Lattice patio covers not greater than 10 feet above rg ade; These structures may encroach up to 6 feet into the required setback for 50 percent of the buildinq width, not to exceed 20 feet." SECTION 14: Subsection 15- 4C -5(D) (R -3 zone Setbacks) is amended to read as follows: D. Setbacks: _ _. r. _ _ . single 1. Front Yard: Structures must maintain a minimum setback of 15 feet. Entry sates for vehicular access must maintain a minimum setback of 20 feet,An -ave- rage -ef OEM- -TWIT law SECTION 15: Subsection 15- 4C -5(I) (R -3 zone Open Space and Recreation requirements) is amended to read as follows: "I. Open Space And Recreation Requirements: The following minimum open space and recreational facilities s alimust be provided: Private Number Open Space per Of Units unit •u, ON Open Space per Recreational unit Facilities per unit 4 or iessfewer 50 square 150 square +g-its feet/ —+t feet 5 - 9 unAs. 50 square 200 square feet/un# feet/un-it Page 15 of 47 92 10 - 20 units 21 - 50 units and above SG-and -up 50 square 250 square feet/unit feetAm* 50 square 250 square feet)unit feeth"* 50 square feet)unit 50- square feetlu -Tait All required open space and recreational facilities shall Beare in addition to the required front and street side setbacks. Interior side and rear setbacks may be considered as required open spaces and recreation facilities. Landscaped -tea; -e side red a G+ can cnone if Jaey -af" t s- r.� s 'GD� +rtx4TGCi�CCS��pe� °'9 `""`'' h'�, 'F����p,'G�e3a'iWG7 to the Fes iri r }.��,T�.Jr A- Ian4ssaped arcs m�earitbe inirnrsm G4 fire ' length erder to be Ge ntease All re uired common open s ace must: a be physically-or visual) accessible to the residents b be a minimum of 5 feet in both len th and width and c include a minimum of 50 percent of softscaae landsca iin Adjustments: The Director may al2prove adjustments from the minimum open space dimensions and landscaping ercenta a standards as provided in chapter 24 "Adjustments" of this title." SECTION 16: Subsection 15- 4C -6(B) (R -3 zone Landscaping) is amended to read as follows: "B. Those setback areas fronting upon a public street must incorporate a combination of Softscape and Hardscape in the landscape, except for those portions devoted to vehicular parking. At4east44ty nar^ar,+ (5O x}- ef-4 -ha r- n„ired ee fie. must- inelu^'e S ftGaWaPAsGaping_-. In addition, those portions of the property which abut a different zoning classification must be landscaped with trees and shrubs to provide an effective buffer from adjoining property. SECTION 17: Section 15 -5A -2 (Downtown Commercial (C -RS) zone permitted uses) is amended to read as follows: "The following uses are permitted in the C -RS zone: A. Billiard -pool rooms and bowling alleys. B. Financial institutions. Page 16 of 47 93 C. Daycare centers. GD. General offices. OE. Government buildings (including offices, police and fire stations, parking and related buildings). U. Medical - dental offices. G. Restaurants, delicatessens, and cafes (excluding dancing and entertainment). GH. Retail uses providing sales (excluding off site alcohol sales) and services. #I. Schools. U Other similar uses approved by the dDirector of plan.."R g and bui4ng safety, as provided by chapter 22 of this title." SECTION 18: Section 15 -5A -4 (Downtown Commercial (C -RS) zone uses subject to administrative use permit) is amended to read as follows: "A. The off site sale of alcohol at retail establishments. B. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. C. Video throe (2) nr fo Afer video nr ar a Hp-c. DC. Other similar uses approved by the dDirector of plane ng ar„ a b uilrlinn safety, as provided by chapter 22 of this title." SECTION 19: Section 15 -5A -5 (Downtown Commercial (C -RS) zone uses subject to conditional use permit) is amended to read as follows: "The following uses are allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Assembly halls. B. On site sale and consumption of alcohol at bars. C. Outdo g_ exempting eafe � EH� #ri$�,r� t r�c�1�+ ��d drive thro -6 �a errain hefe rcpt #rinnr riininn + mp4s vett�­_ni+ l _1 ..r of the total arcs of t rs re&ta Iran# nr r�r��.t r.�n# but nn# ex-G .rl�,i,�n�z�a� c— iti.uicrcrncrrrrvr u� , d 4UFp «r d (200 e feet Gf fl t Outdoor d J n i nq areas for restaurants except cafes, that are larger than 200 square feet. Page 17 of 47 94 D. Service stations, if a'' — k. — .4r^,' F ^ ^t(500') 500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. :- E. Other similar uses as approved by the dDirector of plaRning-andA)u M - safety, as provided by chapter 22 of this title." SECTION 20: Section 15 -513-2 (Neighborhood Commercial (C -2) zone permitted uses) is amended to read as follows: "The following uses are permitted in the C -2 zone: A. Animal Hospitals. B. Daycare Centers. C. Fitness Centers. AD. General and medical - dental offices. markets. Personal Services Wy ... OF. Public uses, including, but not limited to, fire and police stations, post offices and libraries. €G. Recreational facilities (public and private). l=H. Restaurants and cafes. I. Retail Sales. GJ. Other similar uses approved by the dDirector of -cGm, en;t« a^^ development- serviees, as provided by chapter 22 of this title." SECTION 21: Section 15 -513-4 (Neighborhood Commercial (C -2) zone uses subject to administrative use permit) is amended to read as follows: "A. The off site sale of alcohol at retail establishments. Page 18 of 47 95 B. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. _ _ _ • +i�4i[ '' - sr �+a �_ 'ii -t'li hJ +r. r� - �..v.'i� . r.]iiirlwaay PC. Other similar uses approved by the dDirector of--Go , dovelGlarnentAAoes , as provided by chapter 22 of this title." SECTION 22: Section 15 -5B -5 (Neighborhood Commercial (C -2) zone uses subject to conditional use permit) is amended to read as follows: "The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title. A. Bed and breakfast inns. B. Car rental aaencies. BC. On site sale and consumption of alcohol at bars. _D QutdooF djnil� - ■0 - 9F area.Outdoor dining areas for excqpt caf6s, that are larger Ii square OE. Service stations, if a fNr d ed foot (600') 500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. F. Other similar uses approved by the dDirector of -Gomm^ unity f eG9RO iG an �'° °��e.Rtse-FWces, as provided by chapter 22 of this title." SECTION 23: Section 15 -5C -2 (General Commercial (C -3) zone permitted uses) is amended to read as follows: "The following uses are permitted in the C -3 zone: A. Animal Hospitals. B. Daycare Centers. C. Fitness Centers. Page 19 of 47 96 AD. General offices not exceeding five thousand-(5,000) square feet. BE. Hotels and motels. GF. Medical - dental offices and facilities. DG. Public uses, including, but not limited to, fire and police stations, post offices and libraries. €H. Recreational facilities (public and commercial). I. Restaurants and cafes. GL. Retail uses (excluding off site alcohol sales). #K. Other similar uses approved by the dDirector of nvrw it.. ------ !G ^Rd _ , ,r eyel.,..>, enf ° °� 'ses as provided by chapter 22 of this title." SECTION 24: Section 15 -5C -4 (General Commercial (C -3) zone uses subject to administrative use permit) is amended to read as follows: "A. The off site sale of alcohol at retail establishments. B. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. PC. Other similar uses approved by the dDirector of—Ge r, es914sf44i + devefvpment se tWeas, as provided by chapter 22 of this title." SECTION 25: Section 15 -5C -5 (General Commercial (C -3) zone uses subject to conditional use permit) is amended to read as follows: "The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title. A. Car rental agencies. AB. Drive - through restaurants, except properties located west of Sepulveda Boulevard where drive - through restaurants are prohibited; €C. Freight forwarding. GD. Helicopter landing facilities subject to the provisions of section 15 -2 -13 of this title. Page 20 of 47 97 OE. On site sale and consumption of alcohol at bars. €F. Gutdr. dining, a Keffl p Rr.r. GafeS, Al It(JGGr r�ininrr at ra ran +c url r7r %s.n }h Mea. rur ts—a rn :A rests aRts�-w_here -6 {npriSes- ,t Afp--r,+ PeFGept424%�-G IIIIII ��ff the eta4 dining rea_ef the recta er.Anf r.r d4ye #hrri of x-Gee '� �Trvc- rrrrt -r� i#r�i�,- ('3l��fi �.��ccd FRg-two h d 00) square feet-e -floor a Outdoor dining areas for restaurants, except cafes, that are larder than 200 square feet G. Service stations, if a We ndred #eet4500 500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. �-MMIUM _ � .a - - - H. Other similar uses approved by the dDirector of-co aURit y, e^^ROrni^ and dev -e4oMe t 6ei gees, as provided by chapter 22 of this title." SECTION 26: Section 15 -5D -2 (Corporate Office (CO) zone permitted uses) is amended to read as follows: The following uses are permitted in the CO zone: A. Daycare centers. . Fitness centers. AC. General offices. 8D. Medical - dental offices. GE. Public uses, including, but not limited to, fire and police stations, post offices and libraries. OF. Recreational facilities (public and private). €G. Research and development uses, located east of Sepulveda Boulevard only. H. Restaurants and cafes. I. Other similar uses approved by the dDirector of Gern t o+t,.� GPKW,fc -and develepme,nt- sepAc,as, as provided by chapter 22 of this title." SECTION 27: Section 15 -5D -4 (Corporate Office (CO) zone uses subject to administrative use permit) is amended to read as follows: Page 21 of 47 98 "A. The off site sale of alcohol at limited support service retail establishments as an accessory use. B. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. PC. Other similar uses approved by the dDirector OOTG0rnMURAV, eeG,Q„^d devel, I _ ice, as provided by chapter 22 of this title." SECTION 28: Section 15 -5D -5 (Corporate Office (CO) zone uses subject to conditional use permit) is amended to read as follows: The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Drive - through restaurants, except properties located west of Sepulveda Boulevard where drive - through restaurants are prohibited. B. Freight forwarding. C. Helicopter landing facilities subject to the provisions of section 15 -2 -13 of this title. D. Hotels and motels, except properties located west of Sepulveda and east of Aviation Boulevards where hotels and motels are prohibited. E. Museums. F. On site sale and consumption of alcohol at bars. G. I tdoor dining e4en ptirlg Gafes, ou Gr J ing at resta11r. nts r.n�tL+ -.. ,r i ern n #c where rlr l #JlJ1}7r dining GGMprir�.r.ctf't+iR Fri +# i n ©rnr�n# 17/70/ 1 or I i"7i��°�/�{. T LfTPTTT.TYY- 6-fFi7 .i 1 I { r.,e 1 1 V 4-yTCF 1lL ai °�'to a� o.a G 4e r,e� FO Inh ram n }�eit exc;ee +n�n� -ar sta�t�r�- ar-- d-r+r% ur�nt�e�- I,�� 4wa l (240)-square fe If floor a:ea.Outdoor dining areas for restaurants, except cafes, that are larger than 200 square feet. H. Service stations, if a We- 4undred- #eW-59G�500-foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. A J �s�i �R i�Ir�t.• l� .�t�'�i�. :ai. wa.Irlp4eJ�it JI. Other similar uses approved by the p4afw4n nd- bu" - safety dDirector, as provided by chapter 22 of this title." Page 22 of 47 99 SECTION 29: Section 15 -5E -2 (Urban Mixed Use North (MU -N) zone permitted uses) is amended to read as follows: "The following uses are permitted in the MU -N zone: A. ine•ss s�oe e�{�as "rt -, ,!°ter ^�,,;arp�tr- faae�l♦#esr�rt address+Rg -servfsesData Centers. B. Daycare centers. i�J��.i 1- 11L+1�SflYL k�.ii l�cw�lll�■ ��+i�i i�._eaFii'�I�IC+..�sk�i !l Yr1Y`� _.aEri��i�Y:�,y-is? D. Financial institutions. E. Fitness centers. €F. Hotels and motels. G. Medical - dental offices or facilities. GH. Motion picture /television production facilities (excluding outdoor facilities). I. Research and Develoament. #J. Restaurants and cafes. fK. Retail (excluding off site alcohol sales) and wholesale sales and service. canfifir. roc earr.h .,.Rrl o IGpme # iavr • +r'rvr'Tes: KL. Other similar uses approved by the dDirector e#- planning -afety, as provided by chapter 22 of this title." SECTION 30: Section 15 -5E -4 (Urban Mixed Use North (MU -N) uses subject to administrative use permit) is amended to read as follows: "A. Light industrial uses. B. The off site sale of alcohol at retail establishments. C. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. • e- - -- -• .e- Page 23 of 47 100 ED. Other similar uses approved by the dDirector 944aafving and bu iWing ffety, as provided by chapter 22 of this title." SECTION 31: Section 15 -5E -5 (Urban Mixed Use North (MU -N) uses subject to conditional use permit) is amended to read as follows: "The following uses are allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Assembly halls. B. Catering services and flight kitchens. C. Drive - through restaurants. D. Helicopter landing facilities subject to the provisions of section 15 -2 -13 of this title. E. Hospitals. F. Motion picture /television production facilities (outdoor facilities only). G. On site sale and consumption of alcohol at bars. H. e ^e - -... (20%) or less of the-t-etal dining area of the restauraRt-��e thFeugh restaumnt, but WA eXGeed4ig-two - x ! a or • r r r dining areas for except 11 square I. Parking facilities, including park and ride lots. J. Recreational facilities (public and commercial). K. Service stations, if a five ndr- ed-feo 9 )500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. ._- - � � - - � � � .l<: !!•.lS li f�'i Yr l�R � 1s! YY \rir.l- 61Y<l^i�i!I ML. Other similar uses approved by the dDirector dieg—safety, as provided by chapter 22 of this title." SECTION 32: Section 15 -5F -2 (Urban Mixed Use South (MU -S) zone permitted uses) is amended to read as follows: Page 24 of 47 101 "The following uses are permitted in the MU -S zone: A. Business estab ishnients .d _ R _ _ Data centers. B. Daycare centers. nYk��.u■;M.■c. Ye o :.Yk .>��i -- J i�.+ e�_ i_ 1■ v, k�. iE� .�yr■a�.■s�a- i�li�■av■ek -i��w C. Financial institutions. D. Fitness centers. OE. General offices- of-oemme-F4aiat; finanoiat -Grin ustrIa', -b"_&hmRnAs_. €F. Hotels and motels. G. Massage establishments that meet the requirements of title 4, chapter 10 of this code, in addition to all other requirements imposed by law. GH. Medical - dental offices or facilities. Mi. Motion picture /television production facilities (excluding outdoor facilities). J. Research and development. tK. Restaurants and cafes. JL. Retail (excluding off site alcohol sales) and wholesale sales and service. LM. Other similar uses approved by the dDirector e :4nniflg and buHding safety, as provided by chapter 22 of this title." SECTION 33: Section 15 -5F -4 (Urban Mixed Use South (MU -S) uses subject to administrative use permit) is amended to read as follows: "A. Light industrial uses. B. The off site sale of alcohol at retail establishments. C. The on site sale and consumption of alcohol at restaurants, drive - through restaurants, and delicatessens. w ■��n: r�� rr.�n�:�:�T�re�re�r_rr rt:r. �rs:�.r_�a �tt•f k�t�w4�Jt_:e� i�.k+.k�i�Ja'.'.. SlS�l. '� ,�i:J�k_f'.'i x'11 lR � >'YYr1l 4.�.i�?i�1l YYi+:I JII k. Yk�1�J. Page 25 of 47 102 ED. Other similar uses approved by the dDirector of-nlaRRing and building safet , as provided by chapter 22 of this title." SECTION 34: Section 15 -5F -5 (Urban Mixed Use South (MU -S) uses subject to conditional use permit) is amended to read as follows: "The following uses are allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Assembly halls. B. Catering services and flight kitchens. C. Drive - through restaurants. D. Freight forwarding. E. Helicopter landing facilities subject to the provisions of section 15 -2 -13 of this title. F. Hospitals. G. Motion picture /television production facilities (outdoor facilities only). H. On site sale and consumption of alcohol at bars. 1. Ck tWGGrAjnin pfiR9 °°fes, outdoor dining at rearm er.s, -a-P 1441 hF ough restaurant e ,a+h 0 ��rvn�� -ltd d4n4p -ar-ea of the restaura t — rdri, +a_t! a needing two e h4ndFe d (20Q) &r. ,,aT -e4be ^f floor are -a- .outdoor dining areas for restaurants, except cafes, that are larger than 200 square feet. J. Parking facilities, including park and ride lots. K. Recreational facilities (public and commercial). L. Service stations, if a five hu dred foot «00�500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. 7,<W— W. Other similar uses approved by the dDirector of pla fling and build - safety, as provided by chapter 22 of this title." SECTION 35: Section 15 -6A -2 (Light Industrial (M -1) zone permitted uses) is amended Page 26 of 47 103 to read as follows: The following uses are permitted in the M -1 zone: A. Animal hospitals. B. Daycare centers. C. Dock daycare (indoor). AD. Emergency shelters. OMI NM_ 0011011 ,._. Fitness centers. IfflaWMETOMP.Me r - : DG. General storage, warehousing and ministorage. €H. High and medium bay labs. I. Light manufacturing uses and related offices. s a SWIM •- I�._►'1[M. ��i [l[IL�sfILJi�1r.���i _ 3 ' TIM -'MYI.1lY , i i� • MV, • Mo. • v — w r — KJ. Public facilities, including, but not limited to, fire and police facilities, post offices, and libraries. LK. Public utilities, including, but not limited to, power substations and telephone exchanges. ML. Recreation facilities (public and private).. M. Research and develoament. Page 27 of 47 104 N. Restaurants and cafes. O. Other similar uses approved by the dDirector of Gornmun+typ- essraernic and development- sePises, as provided by chapter 22 of this title." SECTION 36: Section 15 -6A -5 (Light Industrial (M -1) zone uses subject to conditional use permit) is amended to read as follows: "The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Animal boarding. AB. Any use permitted in the MU, CO, C -3, C -2 and C -RS zones, except residential uses and sexually oriented businesses. C. Dog daycare (outdoor). 43D. Drive - through restaurants. SE. Freight forwarding, transfer, trucking yards or terminals. 9F. Helicopter landing facilities subject to the provisions of section 15 -2 -13 of this title. €G . o e-e nu,tdoor dining Gon; -is— y fent y peFGent (2004_1 nr Icy of the #ni++l inn area of +he esta aot nr drive � _+H n# , but t no OAtye hu-Rr Fed (200) square feet r,f flnG a- :Outdoor dining areas for restaurants, except cafes that are larger than 200 square feet. l=H. Service stations, if a fi, d ed font (500 500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. GI. Other similar uses approved by the dDirector Of ,n J . e ^r, ^ ^rr;s Ed - &- vefopme; t eIIrVIG , as provided by chapter 22 of this title." SECTION 37: Section 15 -6C -2 (Small Business (SB) zone permitted uses) is amended to read as follows: "The following uses are permitted in the SB zone: A. Art studios (production space only). B. General and /or multimedia related offices, up to 15,000fifteep tho sand (16,0W) square feet per site. Page 28 of 47 105 C. General offices in conjunction with any other permitted use as long as the office use does not occupy in excess of 40" percent (40%) of the total building square footage. D. General storage and warehousing. OE. Light industrial uses. U. Manufacturing. G. Public facilities and utilities. GH. Research and development. Mi. Restaurants and cafes without drive - through facilities. .! .. J. Studios for film and photography (production studios)., JK. Other similar uses approved by the dDirector of p , as provided by chapter 22 of this title." SECTION 38: Section 15 -6C -3 (Small Business (SB) zone permitted accessory uses) is amended to read as follows: "A. Any use customarily incidental to a permitted use. B. Cafes. C. Employee recreation facilities and play areas. D. Open storage incidental to a principal use. E. Parking structures and surface parking lots. F. Permitted wholesale sales and services ( "will call" types of businesses). G. Retail sales and services. H. Single caretaker units at the ratio of one per legal building site or business establishment whichever is larger; a64on, as t on- site -pa�ki paees are provided for eaGh rlwVicsll n i er; i+ m. Page 29 of 47 106 I. Other similar uses approved by the dDirector of n4ng-afKl­b-u4d°n - safety, as provided by chapter 22 of this title." SECTION 39: Section 15 -6C -5 (Small Business (SB) zone uses subject to conditional use permit) is amended to read as follows: "The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Automobile service uses, if a three hundred foot (300') minimum distance from any residentially zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. B. Freight forwarding. C. Outdoor dininrti� avarnp inn Gafas outdoe 4n- 4eesta -lfan+ dFiye through rc. #n� irar.} ■er4sares outdoor rlir.inn nr.LYSLlr;,•.c. - 4,R /dn # {I rS­rGero# !70a /_1 ar less of the total IZI oa of the , e #a, gran# _. rlri■ a #4trn _h, t not c�vnaY,c�r.in.°� �u�»rrr� c��tcx�rnctrrc,vra-rrr�'zrnz+ -ant,n hundred (20 uaFe feetef floor a.Outdoor dining areas for restaurants, except cafes, that are larder than 200 square feet. D. Service stations, if a {,' hundred foot (5 A9 500 -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. E. Other similar uses approved by the dDirector of Gornm, �ni#■. eGene *e -and de ■, lepmeRt servores, as provided by chapter 22 of this title." SECTION 40: Section 15 -6D -2 - (Medium Manufacturing (MM) zone permitted uses) is amended to read as follows: "The following uses are permitted in the MM zone: A. Art studios (production space only). B. General and /or multimedia related offices, up to fiftee 1 15,000 square feet per site, except for mixed use projects of and4304,=) 30,000 square feet or more, in which the size may be greater. S. General offices in conjunction with any other permitted use as long as the office does not occupy in excess of six"ersent4-6,Q-0/) 60 percent of the total building square footage. D. General storage and warehousing . DE. Light assembly and processing. Page 30 of 47 107 €F. Light industrial. G. Manufacturing. GH. Mixed use projects including commercial, office and light industrial uses. In mixed use projects of thirty thousand (30�Q 30,000 square feet or more where the light industrial uses make up at least si +� t ,R0%) 50 percent of the total project's square footage. HI. Parking structures and parking lots. U Public facilities, public utilities. dK. Research and development. KL. Restaurants and cafes without drive - through facilities. -LM. Retail sales for wholesale outlets. N. Studios for film and ,photography (production studios,). IM C HO. Other similar uses approved by the dDirector of p;m„4k4g-aed building safety, as provided by chapter 22 of this title." SECTION 41: Section 15 -6D -3 (Medium Manufacturing (MM) zone permitted accessory uses) is amended to read as follows: A. Any use customarily incidental to a permitted use. B. Cafes. C. Employee recreation facilities and play areas. D. Open storage incidental to a principal use. E. Retail sales and services. F. Single caretaker units at the ratio of one per legal building site or business establishment whichever is larger; as long-a64we42; -GR site parking Space° °r° provided for ae lweltr`Rc"njt. G. Other similar uses approved by the dDirector "amliAg-and building safety, as provided by chapter 22 of this title. Page 31 of 47 R SECTION 42: Section 15 -6D -5 (Medium Manufacturing (MM) zone uses subject to conditional use permit) is amended to read as follows. "The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. Animal hospitals. AB. Automobile service uses, if a three hundred foot (300') minimum distance from any residentially zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. 43C. Freight forwarding. - -- - .. Nenty r� le but - .. c Fed (200) square feet of e-F-afea-,Outdoor dining areas for restaurants, ■ tcaf6s, that are la r_qer than 200 square OE. Service stations, if a f", -ed -r-ot (500 Soo -foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard. U. Other similar uses approved by the dDirector ^eMM unity, e^^^^mi^ and deve- lopnaent- services, as provided by chapter 22 of this title." SECTION 43: Subsection 15- 15 -3(H) is amended to read as follows: "H. Off Site Parking: Applicability: The dDirector of- p4anping and building safety may approve off site parking locations within the city for nonresidential uses to meet the parking requirements of this chapter. Such off site parking locations must be secured with a covenant, approved by the city attorney, and recorded in the county recorder's office before the city issues building permits. The off site parking spaces used to satisfy the parking requirements for a different site must be surplus to the required parking spaces required for uses of the off site location. Alternatively, the planning commission may approve a reduction of required parking spaces as provided in this chapter. 2. Director Review: The dDirector of-- pla -netng -a-nd b w i 4g- safety may review off site parking covenants for a maximum of 20twenty (20 parking spaces or 20tw" percent (20%) of the required number of parking spaces, whichever is tessmore. The parking Page 32 of 47 WE covenant may include such conditions as the dDirector of planning �n� hLAdinrr Ly may lawfully impose. 3. Planning Commission Review: The planning commission must review all off site parking covenants for more than-twenty42 06ng spaces than the Director is authorized to approve. The parking covenant may include such conditions as the planning commission may lawfully impose. 4. Off Site Parking Findings Of Approval: Requests for off site parking must meet the following requirements: a. The off site parking must be located so that it will adequately serve the use for which it is intended. In making this determination, the following factors, among other things, must be considered. (1) Proximity of the off site parking facilities (i.e., 750 feet isga reasonable maximum walking distance for high turnover uses such as retail sales services and restaurants); (2) Ease of pedestrian access to the off site parking facilities; (3) Provisions for transportation to and from the off site parking facility (e.g., shuttle or valet services); (4) The type of use the off site parking facilities are intended to serve ., off site n� +long) may ran! hrs �nanrnnri }rte o hi�rnrtiyer i SeS G i,Gh as retail s+a4e Rd t"" i� cr vn�sar- rc.�a� ir��Grn:..�i-- a•r�zr seHHGes). SECTION 44: Section 15 -15 -5 (Off- Street Parking Development Standards) is amended to read as follows: B. Driveway And Parking Area Paving And Surfacing: All permanent on site parking, loading, vehicle storage and vehicle sales areas must be paved with approved concrete or asphaltic concrete. On site parking areas to be used for not longer than one year must be surfaced and maintained with an impervious material acceptable to the dDirector of- plam;ji and building safety so as to eliminate dust and mud. All on site parking areas must be graded and drained so as to dispose of all surface water in accordance with the applicable stormwater regulations. The dDirector of p1a tni q and- building- safety may at his discretion, approve alternative paving material such as decorative concrete, permeable concrete grasscrete, brick, or similar material of equivalent durability. The dDirector of rani- n"Rd— bui- 1444g -- safety may approve administrative adjustments from the driveway and parking area paving standards for non - standard roadbed construction and alternative roadway surfaces such as drivable reinforced turf) as provided in chapter 24, "Adjustments ", of this title. Page 33 of 47 110 D. Parking Space Location 2. Nonresidential Spaces a. Encroachment: Parking spaces may encroach into a required street - facia setback up to a maximum of fifty percent (50 %) of the required setback area, provided a minimum landscaped setback of five feet (5') is maintained. For p e4ies- mithin t Use sout�,4n�1 I� - Si - _-ne. P- ar -.P- spas,'; +ay -tae TF �Y leoate"Parking spaces may encroach into a required interior side and rear setbacks up to the interior side or rear property line, provided that the interior side and rear property line does not abut a public or private street-Gr driveway. b. Minimum Landscaped Setback: Parking spaces that back up directly into a driveway entrance must maintain a minimum landscaped setback of twenty feet (20') from any street facing property line. c. Access By Alley: Where vehicular access is provided by an alley, parking may intrude into the required rear yard; provided, however, the amount of setback intruded upon must be replaced by increasing the other required yards on site by an equivalent amount. G. Lighting: 4. All requ r-e�rkinn afeas must be -ill Fymin•-ted with � n��rr"'iFrr'iY�u � °aTnrv'c�vf Tai " �n. 44airn -r°c�{9Qt- n•-•n- vn-Rdlesv�°I -1f �k -P° of4' 21. Lights provided to illuminate any parking area or vehicle sales areas as permitted by this code must be arranged so as to direct the light away from any premises upon which a residential dwelling unit is located. 32. Parking area light standards located within fifty4eet45B -)5(O feet of a property line must not exceed twee F t five fee" Z25 feet in height. 43. The dDirector of PlanniRg ancd egafet may approve administrative adjustments from the lighting standards as provided in chapter 24, "Adjustments ", of this title. K. Tandem Spaces Permitted: All tandem parking spaces, where allowed, must be clearly outlined on the surface of the parking facility. Page 34 of 47 111 Use Single- family and two- family dwellings r Multiple - family residential Retail uses and services Industrial uses3 Offices Restaurants Tandem Spaces Permitted Percentage Of Total Required Spaces 100 Prohibited Prohibited If 20 20 I Prohibited Percentage Of Total Required Spaces In Maximum Smoky Hollow Depth n/a Prohibited 30 - -_ C -- 85 85 2 spaces' n/a 32 spaces 32 spaces 32 spaces 10 32 spaces Notes: 1. Tandem spaces for single- and two - family dwellings must be assigned to the same unit. 2. Tandem parking is permitted for multiple - family residential developments involving density bonuses, pursuant to Government Code section 65915. 3. Includes manufacturing, warehousing, and research and development uses. The dDirector of planni -and building—safety may approve tandem parking and /or administrative adjustments to the tandem parking standards as provided in chapter 24, "Adjustments ", of this title, subject to conditions. The conditions may include recording of a covenant agreement, requiring a parking attendant, requiring valet service, and other operational conditions. The dDirector r ef- plafl- ring-- aodbuild safety may also approve tandem parking in excess of the above limits for permitted temporary uses and /or special events." O. Driveway And Curb Cuts: All curb cuts and driveways must lead directly to required parking. Curb cuts not leading to parking, must be removed whenever new buildings are constructed or additions are made to existing buildings. The location and design of all driveway entrances and exits must comply with the standards listed below. The goal of these standards is to: 1) preserve on street parking spaces, 2) improve traffic safety, and 3) improve on site vehicle circulation. Page 35 of 47 112 1. Driveway Aand Curb Cut Width: MERTMFMOMMRIM � _ s Zone G urh rGu Nidt- .1- D4Veway-Widtt--F- 10 feet - 20 feet 10 20 feet 20 feet 30 feet - l et 30 Curb Cut Width' (in feet Minimum Maximum R -1 and R -2 - lots less 10 20 than 50 feet wide I Driveway Width in feet Minimum Maximum 10 20 R-1 and R -2 - lots at least 10 25 10 28 50 feet wide R -3 - serving 12 or fewer 12 30 [ 12 I 30 parking spaces or one- way R -3 - serving 13 or more 18 30 18 30 parking spaces or two - way Nonresidential — one -way 12 30 1 12 I 30 Nonresidential — two -wa I 18 30 I 18 d 30 swoon Page 36 of 47 113 Note: 1. Curb cut width excludes the width of aprons. Page 37 of 47 114 2. Curb Cut Locations: Zone Residential Nonresidential Minimum Distance Between Curb Cuts On The Same Property 24 feet 24 feet Minimum Distance From Curb Cuts To Street Corners 20 feet 50 feet FIGURE 8 - CURB CUT AND DRIVEWAY LOCATIONS Minimum Distance From Curb Cuts To Property Lines 5 feet 5 feet 20' MIN. DISTANCE 10' MIN. & 28' MAX. 24' MIN. 10' MIN. & 28' MAX - _ (RESIDENTIAL) R1 & R2 DISTANCE R1 &R2 50' MIN. DISTANCE MIN. & 30' MAX. 18' MIN. & 30' MAX. (COMMERCIAL) R3 & COMMERCIAL R3 & COMMERCIAL- • • • ONE WAY • TWO WAY • DRIVEWAY ` DRIVEWAY APPROACH APPROACH SIDEWALK d 4 c 1 DRIVEWAY DRIVEWAY< Q d 44 a A 3. Adjustment Approval: The dDirector of planning PA bu d4w- sawmay approve administrative adjustments to the driveway and curb cut standards as provided in chapter 24, "Adjustments ", of this title. SECTION 45 follows: I I 7 Section 15- 15 -6(A) (Automobile Spaces Required) is amended as A. Automobile Spaces Required: Page 38 of 47 115 Use Commercial: Animal care: Animal boarding, kennels Number Of Parking Spaces Required 1 space for each 300 square feet of office /retail area, plus 1 space per 1,000 square feet of storage and animal area including outdoor play area Animal daycare and training 1 space for each 300 square feet of (no overnight stay) office /retail area, plus 1 space per 1,000 square feet of storage and animal area, including outdoor area i Veterinary hospital Fitness centers, gyms, health clubs Hotels, motels, auto courts, bed and breakfast inns, motor lodges, and tourist courts Landscape nurseries Medical /dental offices and clinics Retail sales Retail services: Business and consumer support services 1 ^Financial institutions pace for each 300 square feet 1 space for each 150 square feet 1 space for each of the first 100 rooms, or sleeping units; 3/4 space for each of the next 100 rooms, or sleeping units; and 1/2 space for each room above 200 rooms, or sleeping units 1 space for each 300 square feet of interior floor area, plus 1 space for each 1,000 square feet of exterior storage and display area 1 space for each 200 square feet 1 space for each 300 square feet for the first 25,000 square feet 1 space for each 350 square feet for the second 25,000 square feet Page 39 of 47 116 Personal services General offices (including up to 500 square feet of accessory eating establishments) Eating and drinking establishments: Cafes: Which equal 20 percent or less of the gross floor area of a multi- tenant shopping center, office development or the commercial portion of a mixed use development Any portion of a cafe or any cumulative floor area of multiple cafes which exceed 20 percent of a multi- tenant shopping center, office development, or the commercial portion of a mixed use development Fast food and drive - through restaurants, bars, and cocktail lounges Food to go uses Full service restaurants 1 space for each 400 square feet for the area in excess of 50,000 square feet 1 space for each 300 square feet 1 space for each 75 square feet, !' including outdoor areas if outdoor dining area exceeds 200 square feet f F1 space for each 75 square foot area, including outdoor dining areas. (Parking for outdoor dining areas is required only for the portion that exceeds 200 square feet or 20 percent of the indoor dining area, whichever is less.) Minimum of 3 spaces regardless of size 1 space for each 300 square feet, with a minimum of 3 spaces 1 space for each 75 square feet of dining area, including outdoor dining areas (parking for outdoor dining areas is required only for the portion that exceeds 200 square feet or 20 percent of the indoor dining area, whichever is less), and 1 space for each 250 square :. Page 40 of 47 117 Group care: Daycare (adult and children) -- Hospitals Senior communities, rest homes, convalescent homes Industrial uses: Data centers Heavy industrial: Extraction of raw materials and refining r Factories I Generating stations Heavy manufacturing Light industrial: ` High and medium bay labs C Light assembly and processing Light manufacturing a � � Research and development (includes office with on site testing facilities) feet of nondining areas. Minimum of 3 spaces regardless of size 1 for every 7 adults /children plus 'I space for each employee and faculty member N 11/2 spaces for each bed y y 1 space for each 2 beds 1 space for each 3,500 square feet 1 space for each 500 square feet for the first 50,000 square feet 1 space for each 1,000 square feet for the area in excess of 50,000 square feet 1 space for each 500 square feet for the first 50,000 square feet 1 space for each 1,000 square feet for the area in excess of 50,000 square feet Wholesaling 1 space for each 300 square feet of office and /or showroom area, plus parking as required for storage /warehouse areas Ministorage, personal storage 5 spaces minimum, plus 1 space per 50 storage units or 5,000 square feet Page 41 of 47 118 Warehousing and storage related uses: Freight forwarding General storage Transfer, trucking yards or terminals 1 space for each 1,000 square feet for the first 20,000 square feet 1 space for each 2,000 square feet for the second 20,000 square feet Warehouses and storage 1 space for each 4,000 square feet for buildings the area in excess of 40,000 square feet Warehousing and distribution Public assembly: I` Assembly hall: With fixed seats 1 space for every 4 seats Without fixed seats 1 space for every 35 square feet of floor area used for assembly purposes Recreational uses: Arirr.sr� 9.9L� (more than 9 �- sp ace- feF--each- 2- 5 "quafe4eet- 3 gamesfG— n 9-- r-) Batting cages 2 spaces for each cage Billiard parlors /pool halls - primary 1 space for each 100 square feet use (more than 2 tables) Bowling alleys 4 spaces for each lane, plus parking for other uses Residential uses: Caretaker units 1 space for each unit Live /work units 2 spaces for each unit plus 1 space per 350 square feet of commercial /work area Lodging houses, rooming houses, 1 space for each guestroom and guesthouses Page 42 of 47 119 Multiple - family dwellings Single- family and two - family dwellings Schools - educational institutions: Preschool, elementary through junior high level High school level 2 spaGes f"readi-ua rtl, 1 °nwF spare s- f�,t�e „st -3-� 5 d ,x,eflia9�r*6 a cues caGh ac #1d4 iegal nits /e.g., 3 — cranli���sitcg spaseS, 6 8 URRS -4 9 1 1 GAR, - n, 12 1 A i itc -_ SZ czin 1 -2 spaces per unit, plus 1 visitor space for every 3 units 3 -5 units = 1 visitors ace 6 -8 units = 2 visitor spaces, etc.) 2 spaces for each unit and 1 additional space for dwelling units exceeding 3,000 square feet of gross floor area 1 space for each 1 classroom, plus 1 space for each employee and faculty member 7 spaces per classroom plus auditorium or stadium parking requirements Adult level, college, business and 1 space for every 50 square feet of trade gross floor area or 1 space for every 3 fixed seats - whichever is greater; or, as modified by a parking demand study Vehicle related services': Car washes: Automated, and /or accessory 2 space minimum, plus queuing space to service /gas station for 3 vehicles ahead of each wash lane Full service 10 spaces minimum or 1.5 spaces per 1,000 square feet, whichever is greater, plus 3 space queuing lane ahead of each wash lane Self- service 1 space minimum per washing stall Service stations 3 spaces minimum or 1 space per 300 square feet of office /retail area, whichever is greater Page 43 of 47 120 Vehicle maintenance /repair, 2 spaces for each service stall plus 2 accessories installation, and body spaces for office shops Additionally, a parking plan must be submitted for automobile service uses that include limited automobile sales. The plan must demonstrate that the area for the display of automobiles for sale will not encroach into required setbacks, parking spaces, driveways, drive aisles, vehicle back up areas, landscaping, and any other required use areas as required by this code Note: 1. Repair bays, washing stalls, vacuum stalls, and fuel pump spaces do not count toward required parking. SECTION 46: Subsection 15- 15A -4(B) is amended to read as follows: "B. The Landscape Documentation Package must include a "Certificate of Sornple#Compliance" that has been prepared by an appropriately licensed professional stating that the landscape design and water use calculations were prepared by or under the supervision of the licensed professional and are certified to comply with the Water Conservation in Landscaping Act." SECTION 47: Subsection 15- 15A -14(B) is amended to read as follows: "B. Items Submitted For Review: The following items must be submitted for review to request a certificate of soi"rs 6e�Ietion: 1. Landscape Certificate of Completion form. 2. Soil Management Report. 3. Irrigation Scheduling Parameters. 4. Irrigation audit report, Irrigation Survey, or Irrigation Water Use Analysis report. 5. Landscape and Irrigation Maintenance schedule." SECTION 48: Section 15 -24 -1 (Adjustments) is amended to read as follows: "15 -24 -1: GRANTING: Whenever a strict interpretation of the provisions of this title or its application to any specific case or situation pertaining to the following items would result in the unreasonable Page 44 of 47 121 deprivation of the use or enjoyment of property, an adjustment or an administrative adjustment may be granted, subject to the following restrictions. Adjustments may be granted to allow: A. A fence, wall, or hedge up to a maximum height of eight feet (8' -18 feet. B. Architectural landscape features which exceed the standards set forth in section 15 -2- 14 of this title. C. Signs which exceed the standards set forth in chapter 18 of this title. D. Noise permits which exceed the standards set forth in section 7 -2 -11 of this code. E. Parking and loading space standards as set forth in chapter 15 of this title. F. Reduction of retention of a minimum of fifty— pe-meet4Q%)5j percent of exterior perimeter wall height and /or deviation from development standards for life safety purposes. G. Deviation from development standards for reasonable access accommodations. H. Dimensions of required open space and size of required landscaping area within required open space in the Multi - family residential (R -3) zone as set forth section 16 -4C -5 of this title." SECTION 49: CONSTRUCTION. This Ordinance must be broadly construed in order to achieve the purposes stated in this Ordinance. It is the City Council's intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance. SECTION 50: ENFORCEABILITY. Repeal of any provision of the ESMC does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or Page 45 of 47 122 prosecuting violations occurring before the effective date of this Ordinance. SECTION 51: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal or amendment of the ESMC or other city ordinance by this Ordinance will be rendered void and cause such previous ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 52: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 53: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. Page 46 of 47 123 SECTION 54: This Ordinance will go into effect and be in full force and effect on the thirty -first (31st) day after its passage and adoption. PASSED AND ADOPTED this day of 2017. Suzanne Fuentes, Mayor APPROVED AS TO FORM: Mark D. Hensley, City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2017, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the __ day of , 2017, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk Page 47 of 47 124 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Consent Informational report on the Strategic Plan's Key Performance Indicators (KPIs) for the month of June 2017. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: 1. Receive and file an informational report on June KPIs. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Exhibit A - Key Performance Indicator results for the month of June 2017 2. Exhibit B — ESPD Performance Metrics for May 2017 STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: El Segundo approaches its work in a financially disciplined and responsible way Objective: 2 The City will maintain a stable, efficient, and transparent financial environment FISCAL IMPACT: $ (0) Amount Budgeted: $0 Additional Appropriation: N/A PREPARED BY: Joseph Lillio, Finance Director APPROVED BY: Greg Carpenter, City Manager./4e- BACKGROUND & DISCUSSION: The Mayor and City Council, the City Manager, and City staff worked diligently to develop a three - year Strategic Plan. The mission, "Provide a great place to live, work and visit," serves as the foundation for the City's five major goals. These goals are: 1. Enhance Customer Service and Engagement; 2. Support Community Safety and Preparedness; 3. Develop as a Choice Employer and Workforce; 4. Develop Quality Infrastructure and Technology; and 5. Champion Economic Development and Fiscal Sustainability. Identifying these goals enables the City to align its efforts and resources to accomplish the goals and achieve positive progress for the community of El Segundo. This plan sets the course for the City of El Segundo to ensure the City's mission is accomplished. 12 125 The three -year Strategic Plan is a living document and should not be considered static by any means. The strategic plan features a framework that can be adjusted based on the current needs of the community. The goals, objectives, activities, and key performance indicators (KPIs) will be reviewed annually and Council can modify these if necessary. Also, on a quarterly basis the City will provide updates on the progress and performance of the work plan and monthly updates on the KPIs. As such, the plan may be modified to ensure that stated goals are aligned with the needs of the community. This is the fifth monthly report to City Council on the KPIs. The monthly reporting on the City -wide performance indicators is part of the approved strategic plan and falls under the strategic goal of "Enhance Customer Service and Engagement ". The strategic objective under this goal is "the City is transparent regarding services and performance ". Finally, the related strategic activity is "report City- wide performance indicators ". As staff presents the monthly KPIs to Council, the KPI measurements can be modified per Council's direction. Furthermore, with the adoption of the 3 -year strategic plan, the strategic planning and budgeting process are now linked to assure that the City's budget reflects City Council and community priorities. With the development and implementation of the strategic plan, the City of El Segundo reaffirms its commitment to continue to provide exceptional services and programs to its community. 126 Exhibit A - Key Performance indicators for the Month of June Enhance Customer Service and Engagement Goal 1(a): El Segundo provides unparalleled service to internal and external customers Objective Activity KPIs 1st Quarter Average May June July Cross - training and cross - communication 3 -month average: 1) City operations are Building: 36.3 plan unified and integrated Enhance collaborative capacity Citywide checks - 12.9 days to Building: 50 plan Building: 49 plan (e.g., teleconferencing) review checks - 11.2 days to review checks - 7.6 days to review Build a business center for the development team and customers Electrical: 13 plan checks - 15.1 days to Electrical: 17 plan Electrical: 11 plan review checks - 16.6 days to checks - 15.6 days to review review Mechanical: 10 plan - Average workdays to checks - 16.8 days to Mechanical: 7 plan Mechanical: 14 plan process plan check reviews & review checks - 18.0 days to checks - 9.6 days to 2) City services are the number of plan checks review review convenient, efficient and user per FTE (P &BS) Plumbing: 6 plan friendly for all residents and Replace, streamline and optimize website checks - 12.2 days to Plumbing: 6 plan Plumbing: 5 plan businesses with mobile app and robust intranet review checks - 20.3 days to checks - 1ldays to review review Grading: 1 plan check 13 days to review Grading: 1 plan check Grading: 1 plan check 24 days to review - 24 days to review Monthly average of 65 total plan checks & an average of 8 FTEs = 8.1 per FTE N Key Performance Indicators for the Month of June Enhance Customer service and Engagement Goal 1(a): El Segundo provides unparalleled service to internal and external customers Objective Activity KPIs 1st Quarter Average May June July Provide online business transactions for residents and business community Average workdays to Monthly average of E- file and Online Plan Check, online i process film permits & 4 permits reviewed 3 permits reviewed 0 Film Permits permitting (all business areas), Online the number of film for an average of 48 for an average of 48 Issued hours turnaround business license renewal, new application permits per FTE (Finance) hours turnaround process, payments. Online T.O.T. reporting and payment remittance Provide a user - friendly digital file cabinet for public to access online 2) City services are Monthly report on N/A - To be Provide GIS software access to basic convenient, efficient and user property information and relevant Resident /Business N/A - To be developed developed friendly for all residents and documents satisfaction survey s (CM) businesses Create a citizens' training academy Expand Library hours, search access, Turnaround time to Monthly average of programs, etc. process all City contracts 7.1 days to process an Average 4.3 days to Average 6.4 days to Expand Parks & Rec programs to (a)meet & the number of average of 23 process 30 process 17 the customer demand of affordable, safe, contracts processed per agreements, agreements by .75 FTE agreements by .75 and fun programs for youth FTE (City Clerk) by .75 FTE FTE Employee Implement year -long festivities and celebration of the City's Centennial satisfaction surveys N/A - To be N/A - To be developed (H.R.) (to be developed Amend codes in response to issues discovered by staff and customers developed) 21 Page Key Performance Indicators for the Month of June Enhance Customer Service and Engagement Goal 1(b): El Segundo's engagement with the community ensures excellences — it understands and exceeds customer expectation Objective Activity I KPIs 1st Quarter Average May June July 3) The City is • Quarterly status report transparent regarding Report Citywide performance indicators to City Council on the To be reported on services and performance strategic work plan May 16 to City Council Assess customer satisfaction via (Finance) ,. Monthly report on Annual resident and business Resident /Business surveys satisfaction surveys N/A - To be developed Post service or event questionnaires (Finance) 4) The City engages in regular, intentional Monthly average of: 19,035 CardHolders; information gathering Number of Library card 19,291 card holders; 19,282 card holders; 14,464 visitors; holders, library visitors, 16,150 visitors; Personal outreach throughout year number of circulation of 14,673 visitors; 12,040 circulation; 14,093 circulation; 13,915 Circualtion of 1,555 attendance at materials, &attendance 217 attendance at at programs (Library) Materials; Attendance programs. programs at Programs - 440 Quarter results (Jan-March): Class Enrollment in Park /Rec enrollment = 1,056 Special Events = Provide inter - departmental tours and programs & General Fund 5 Home delivered meals = brief overview of services provided cost per attendee 1,371 (Rec /Park) Aquatics Programs (direct program costs only): Lap 5) City communication Swim - 1901 attendance @ cost of $28.38 /attendee Swinnastics - 499 is comprehensive and integrated attendees @ cost of $11.37 /attendee Recreation Swim - 602 Expand use of social media as communication tool attendees @ cost of $24.06 /attendee Event attendance & Transportation Services (Direct program costs only): Expand use of E- newsletters as General Fund cost per Dial -A -Ride - 1,229 riders @ a cost of $7 /rider communication tool attendee (Rec /Park) Lunchtime Shuttle - 1,204 riders @ a cost of $3.06 /rider Doctor Dial -A -Ride - 39 riders @ a cost of $45.43 /rider N Q0 31 Page Key Performance Indicators for the Month of June Support Community Safety and Preparedness Goal 2: El Segundo is a safe and prepared city Objective Activity KPIs 1st Quarter Average May June July Ensure equipment, systems and staffing M Monthly report on Reported monthly See attached See attached remain up to date with standards and Crime Statistics (P.D.) "Exhibit B" "Exhibit B" local needs (e.g., high- density , Monthly report on Monthly average: construction and increased service Priority 1 response times 127 calls with 24 178 calls with 24 160 calls with 24 demands, changed crime rates, State laws & number of Priority 1 FTEs = 5.3 calls per FTEs = 7.4 calls per FTEs = 6.7 calls per and funding) responses per FTE (P.D.) FTE FTE FTE Institute proactive plans to mitigate Monthly average of hazards within the City with community 9 Members Trained 9 Members Trained involvement Number of CERT & 60 labor hours of year -to -date Ensure redundancies are in place members trained annually & the number of training conducted N/A & 60 labor hours of by FD Staff training conducted by labor hours by staff (F.D.) FD Staff 1) The City has a proactive approach to risk and crime that is Monthly Average Monthly Average outcome focused EMS Calls: EMS Calls: Avg. time Dispatch Avg. time Dispatch Prepare via planning, training and mock Average total response to Arrive on scene to Arrive on scene activities time for Fire & EMS calls 4 min 13 sec 4 min 54 sec N/A and the number of FTEs responding per call (FD) Fire Calls: Fire Calls: Avg. time Dispatch Avg. time Dispatch to Arrive on scene to Arrive on scene 5 min 17 sec 5 min 34 sec 2,876 service calls Ensure ordinances are current with Number of total service at 24 patrol FTEs = new /emerging risks calls per Sworn Patrol FTE 119.8 service calls N/A N/A per FTE 41 Page Key Performance Indicators for the Month of June SIPage • Inform owners re retro -fit for 2) Proactive earthquakes communication and ■ Citizen surveys & N/A - To be developed community engagement questionnaires (CM) • Use social media to keep community & staff informed & engaged Develop as a Choice Employer and Work Force Goal 3(a): El Segundo is a City employer of choice and consistently hires for the future Objective Activity KPIs 1st Quarter Average May June July 10 F/T - 8 Regular @ 3 F /T. 82 Avg. Days to • Average time to fill 84.13 Avg. Days to Fill Fill /Start; 56 Avg. • Institute a wellness program to enhance recruitments &the Monthly average: 96 and 2 Police Trainees days to confirm Days & 11 @ 233 Avg. Days to 1) The City has a strong wellbeing and morale number of recruitments recruitments filled 'Fill; Plus 10 P/T Certification List. 8 filled per H.R. FTE P/T (Parks &Rec, culture of customer (Library, Police, service, employee Parks /Rec) Finance) retention, and internal feedback Number of vacancies Average of 33 29 F /T; 6P /T 33 F/T, 8 P/T (H.R.) vacancies per month • Institute a formal Employee Recognition Program • Quarterly turnover Monthly average of 2 P /T; 5 P/T 1 F/T & 3 P/T percentage (H.R.) 1.6 FTEs & 2 PTEs 2) The City provides a • Applicant surveys & the competitive environment total number of surveys and nimble hiring g / on- Ensure process excellence to attract received per recruitment N/A - To be developed boarding process for its qualified applicants (H.R.) (to be employees developed) I • Train employees to effectively and 3) The City has a efficiently perform their jobs comprehensive, intentional plan for staff ° Develop employees so they are prepared Number of internal Average of 1 per 2 1 development, training to progress in the organization promotions (H.R.) month Develop employees to be able to fill and succession critical vacancies from within SIPage Key Performance Indicators for the Month of June Develop as a Choice Employer and Work Force Goal 3(b): The El Segundo workforce is inspired, world - class, engaged — increasing stability and innovation City Objective Activity KPIs 1st Quarter Average May June July 4) The City has a • Regularly assess Citywide facility needs culture of innovation, Each department will develop plans for s Quarterly report on Verbal presentation trust and efficiency advancing these items Annual Employee satisfaction surveys N/A - To be developed 5) City Staff enjoy i mastery, autonomy and Department leaders as a group will (H.R.)(to be developed) purpose in their work— develop plans for reinforcing these items of PW 1) The City optimizes its physical resources ride 'Coordinate multi- agency CIP Develop Quality Infrastructure & Technology Goal 4(a): El Segundo's physical infrastructure supports an appealing, safe, and effective City Objective Activity KPIs 1st Quarter Average May June July • Regularly assess Citywide facility needs meet safety standards and best practices s Quarterly report on Verbal presentation status of capital • Identify funding and commit to future fY g improvement plan provided by Director infrastructure needs implementation (PW) of PW 1) The City optimizes its physical resources 'Coordinate multi- agency CIP Monthly report on Average: 243 Maintain park equipment and fixtures to number of potholes & Potholes, 23 25 potholes, 220 60 Potholes, 90 meet safety standards and best practices sidewalk repairs Sidewalk Sidewalk Grinds /Hot Sidewalk Grinding /AC Grinds /Hot Mix; 10 completed & the Mix, 8 Skim patches Repairs, 21 skim Skin Patches - 240 Enhance trimming schedule to mitigate number of labor hours patches, 1.3 Digouts 290 labor hours labor hours risk spent per repair (PW) - 158 labor hours W N 61 Page Key Performance Indicators for the Month of June Develop Quality Infrastructure & Technology Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations Objective Activity KPIs ]Committee 1st Quarter Average May June July 2) The City has an Improve efficiency and effectiveness of Status update of IS Under Technology integrated focus on staffing and leave replacement, with safety master plan review technology focus implementation (IS) Water bill: 485 Water Bill: 525 Water Bill: 541 Number of online 3) The City has an online payments online payments online payments transactions conducted effective structure to made made made from residents, meet the technology Use the full potential of software businesses and needs of the City and its Employees: 319 Employees: 312 Employees: 317 employees (City - constituents online timesheets online timesheets online timesheets wide /Finance to report) submitted submitted submitted W W 71 Page Key Performance Indicators for the Month of June Develop Quality Infrastructure & Technology Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations Objective Activity KPIs 1st Quarter Average May June July • Use mobile app to allow residents to easily report ROW problems and issues Implement paperless: Payroll, Purchasing & A/P Monthly analytical Scan historical documents analysis of City website traffic: number of visitors Develop an updated and user friendly (hits), what webpage was 4) The City invests in website that is easily navigated; most viewed, and how systems as necessary in order communicating City's ability to meet many inquiries were Monthly Average: 296 IS tickets issued: 277 Tickets issued: 262 to add citizen value, provide citizen and business service expectations; made from community IS tickets issued, 273 Closed tickets: 266 Closed Tickets: 226 access to information that is attracts new business; and is feature -rich via web tools (IS - Closed Tickets, 335 Number Hours Number of hours easily available, engage pending implementation hours spent resolving s spent resolving spent resolving residents in civic of new website) tickets. tickets: 309 tickets: 269 ° Expand Library access to internet participation, and provide . Agenda Management System(s) mass notification Monthly reporting of 9 Replace Online classes & reservations Total IS tickets, closed system (CLASS) tickets, and hours spent Plan and implement self - checkout resolving tickets Wi -Fi in all critical City facilities Purchase equipment and systems W J? 81 Page Key Performance Indicators for the Month of June Goal 5(a): El Segundo promotes community engagement and economic vitality Objective Activity KPIs 1st Quarter Average May June July 1) Implement a Advocate and promote local arts Tracking of economic comprehensive economic i indicators and tax N/A - part of annual Promote business attraction and development strategy to retention revenue annually (Econ report ensure the City Dev) versus actuals (accessed uploaded May Uploaded June Uploaded Use events strategically encourages a vibrant to keep infrastructure advancing via City website) (Finance business climate that is Business accessible, user - friendly Actively communicate, advertise and engage retention /attraction /satin and welcoming to all in Public Relations faction surveys (Econ Dev N/A - To be developed residents, businesses and n Develop a comprehensive master fee to be developed) presented to City visitors schedule and cost recovery policy to support (Finance) Council on May 16 Goal 5(b): El Segundo approaches its work in a financially disciplined and responsible way Objective Activity KPIs 1st Quarter Average May June July 2) The City will Annual adoption of a structurally balanced maintain a structurally budget Monthly OpenGov status reports on budget Each month has been balanced budget with Develop revenue streams and reserve fund versus actuals (accessed uploaded May Uploaded June Uploaded appropriate reserve to keep infrastructure advancing via City website) (Finance levels . Review and refine the budget / strategic 'Quarterly status report to plan process City Council on the strategic :Quarterly report n Develop a comprehensive master fee work plan progress presented to City schedule and cost recovery policy to support (Finance) Council on May 16 3) The City will City needs Annual percent of costs maintain a stable, efficient, and transparent Review of Business License Tax recovered for services N/A financial environment provided (Finance) Quarterly investment ■ Annual review of financial policies policy compliance Fully in Compliance Fully in compliance Fully in compliance (Treasury) 91 Page ESPD Performance Metrics Exhibit B - Monthly Report - May 2017 CRIME TYPE # of Crimes Percent Change From El Segundo Previous Year (YTD) Culv Gar Haw Hach MBch Ina PV RRrh Tnrr Homicide 0 0% 2 0 0 0 Rape 1 0% 1 4 0 1 Robbery 1 -47% 23 23 1 1 Aggravated Assault 0 -9% 8 24 1 2 Burglary 15 2% 34 41 7 9 Theft /Larceny 29 -23% 54 101 32 49 Vehicle Theft 2 12% 27 50 0 3 Arson 0 0% 1 2 0 0 Total Part 1 48 -15% 150 245 41 65 0 0 0 0 PRIORITY TYPE # of Calls Response Times El Segundo (Dispatch to Onscene) Priority E 3 1:31 Priority 1 160 4:09 All RCC Agencies -- # of Calls / Response Times (Dispatch to Onscene) 98 calls / 3:22 minutes 1915 calls / 5:34 minutes Total 163 4:06 2013 calls / 5:28 minutes POSITION RECRUITMENT & HIRING Entry - Police Officer 105 applications, 32 self - sheduled to test, and 13 for the Pellet B. Oral int. 5/11/17 we have 12 candidates. Pre - Serivice / Lateral 1 pre- service candidate has oral on 5/11/17, the other failed the written test. Police Service Officer Accepting applications from 5122/17 to 5/25/17 for PSO test up to 50 apps will be received before closing tes Police Assistant (in Process) Received 88 applications, written test 11th, Oral Test the 26th. Top 3 had 2nd oral on 5/09 and i Police Cadet 1 Cadet (Melgoza) is hired. Crime Scene Inv. 0 IS Developer 0 IS Specialist 0 DATE SPECIAL ENFORCEMENT, EDUCATION & MEETINGS, AUDITS & INSPECTIONS 5/6/2017 Prostitution Enforcement Detail at numerous hotels in City 5/7/2017 Officers attended the CA Peace Officers' Memorial Ceremony representing ESPD, Sacramento 5/13/2017 The Department co- hosted a Public Safety Open House, offering tours and community outreach 5/24/2017 Officers participated in the 48th annual LA County Peace Officers' Memorial ceremony at LA Sheriffs Acadei P:SUPER:ESPD MONTHLY METRICS 136 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: July 18, 2017 AGENDA HEADING: Reports — City Clerk Consideration and possible action regarding Introduction of an Ordinance consolidating future stand alone municipal elections in the City with statewide November even year elections to comply with the California Voter Participation Rights Act (California State Senate Bill 415). (Fiscal Impact: Estimated Savings of $ 20,000.00) RECOMMENDED COUNCIL ACTION: 1. That the City Council introduce an Ordinance establishing new General Municipal Election dates to be held in November of even years beginning November 2018; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Ordinance 2. SB 415 3. Staff report/attachments and Minutes dated March 15, 2016 4. Study by the Kinder Institute's Center for Local Elections in American Politics (LEAP) 5. Los Angeles County Voting Systems Assessment Project (VSAP) (website www.VSAP.lavote.net ) FISCAL IMPACT: Amount Budgeted: $73,000.00 (Preliminary FY 17/18) Estimated Savings: ($20,000.00) Account Number (s): Professional & Technical 001- 400 - 1302 -6214 STATEGIC PLAN: Goal: n/a Objective: n/a WRITTEN BY: Mona F. Shilling, Deputy City Clerk 11 �j� ORIGINATED /APPROVED BY: Tracy Weaver, City Clerk( REVIEWED BY: City Attorney's Office APPROVED BY: Greg Carpenter, City Managerq 4,f V1 1 BACKGROUND AND DISCUSSION: Local Election Must be Consolidated with Statewide Election no later than 2022 On September 1, 2015, Governor Brown signed into law Senate Bill No. 415 (Hueso) ( "SB 415 ") regarding consolidation of municipal elections with statewide elections. Commencing January 1, 2018, SB 415 prohibits certain political subdivisions, as defined, from holding an election other than on a statewide election date. SB 415 requires political subdivisions to compare the voter turnout in the political subdivision's regularly scheduled election to the voter turnout within the political subdivision for the previous four statewide general elections. If the voter turnout for political subdivision's regularly scheduled election is at least 25% less than the average voter turnout within the political subdivision for the previous four statewide general elections, then the political subdivision must consolidate its election with the state. The voter participation (Voter Turnout) rates for the City of El Segundo for the past four statewide general elections (Los Angeles County) in November and four stand alone - municipal elections (City of El Segundo) in April are below: ELECTION YEAR STATEWIDE ELECTION MUNICIPAL ELECTION 2010 63.78% 22.13% 2012 80.91% 32.84% 2014 41.12% 29.17% 2016 80.40% 33.49% The City of El Segundo's average voter turnout for the previous four statewide elections was 66.55 %, while the voter turnout for the most recent municipal stand -alone elections was 33.49 %. Although the law does not specify which municipal election is to be compared with the statewide general elections, if we compare the most recent City Elections the difference exceeds 25% in voter turnout. Thus, that the new law applies to the City of El Segundo. Because the new law applies to the City, the issue is whether to consolidate with a statewide election sooner or later. If, by January 1, 2018, the City adopts a plan to consolidate future elections with a statewide election not later than the November 8, 2022 statewide general election, then the City may continue its current practice of holding elections on non - statewide election dates until the plan is adopted. In other words, if it adopts such a plan, the City may continue its current practice of holding City elections in April through 2020. STAFF RECOMMENDATION: On March 15, 2016, the then - seated City of El Segundo City Council unanimously voted to direct staff to prepare a plan to consolidate future elections with the statewide elections, and directed the plan to be brought back to the City Council for its consideration by mid -2017. Staff is recommending the City to consolidate the 2018 Municipal election with the County's statewide election. 0j Staff recommends the City Council consolidate with Los Angeles County Statewide Elections in for November 2018 for the following reasons: • Increase Voter participation (November Los Angeles County statewide elections have highest participation) * Cost Savings to the City (November Los Angeles County statewide elections costs likely to be lower than June's) • Consistency for the Voter experience when voting if consolidate with Los Angeles County verses continue to conduct Stand Alone Municipal Elections (through 2020) * Reduces staff support to manage Stand Alone Elections, enabling staff to focus on voter education and voter participation r Build relationship /partnership with the Los Angeles County Registrar - Recorder /County Clerk Office — City Clerk Services, two year prior to the 2020 anticipated roll -out of the new voting system (Voting Systems Assessment Project, "VSAP ") • City of El Segundo Municipal Election and El Segundo Unified School Board Election would be on the same voting cycle and both consolidated with Los Angeles County. Uncertainty of current City's consultant's (sole source) future business model for stand- alone elections OTHER OPTIONS FOR CITY COUNCIL TO CONSIDER: Option #1 — As noted above, the City Council may continue to hold stand alone elections in April of 2018 and 2020, provided that it approves a plan by the end of this year which would consolidate by 2022. Option #2 — Rather than consolidating with the November election, the City Council can choose to consolidate the City's election with the other available statewide election date, the first Tuesday after the first Monday in June in each year. Staff has evaluated the June statewide election date and determined that consolidating with the June election will likely be more costly to the City than consolidating with the November statewide election date. In addition, due to other pending legislation, the June statewide election dates could be changing in the near future. Thus, staff is recommending consolidating to the November statewide election date. ENVIRONMENTAL REVIEW: The City Council finds that the Ordinance does not have the potential to cause significant effects on the environment and, therefore, the project is exempt from the California Environmental Quality Act (CEQA) pursuant to 14 Cal. Code Regs. § 15061(b)(3). The proposed Ordinance would amend the El Segundo Municipal Code as far as timing of the City's election, and it can be seen with certainty that there is no possibility that the Ordinance will have a significant effect on the environment. 3 ORDINANCE NO. AN ORDINANCE ESTABLISHING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVEN - NUMBERED YEARS BEGINNING IN NOVEMBER 2018; AMENDING TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE AND REQUESTING CONSOLIDATION WITH LOS ANGELES COUNTY PURSUANT TO ELECTIONS CODE SECTION 10403. The City Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. The general municipal elections for the City of El Segundo are currently held the second Tuesday of April in each even - numbered year; B. Government Code § 14052 prohibits a city from holding an election other than on a statewide election date, if holding an election on a non - concurrent date has previously resulted in voter turnout for a regularly scheduled election in that city, being at least 25% less than the average voter turnout within the city for the previous four statewide general elections; C. The City did not meet the qualifying criteria to continue to conduct stand- alone elections and is legally required to move its elections to the date of the statewide general election; D. The City desires to change its municipal election to the first Tuesday after the first Monday in November 2018, an established election date listed in Elections Code § 1000 and the date of the statewide- general election; E. In order to accomplish the change in election date, the term of incumbent City Council Members who would otherwise be up for election in April 2018 would be extended to November 2018, and the term of incumbent City Council Members, the City Clerk and the City Treasurer, who would otherwise be up for election in April 2020 would be extended to November 2020. SECTION 2: Environmental Assessment. Adoption of the proposed Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations § §15000, et seq.), because the proposed Ordinance would amend the El Segundo Municipal Code as far as timing of the City's election, and it can be seen with certainty that there is no possibility that the Ordinance will have a significant effect on the environment. SECTION 3: ESMC Title 1 (Administration and Personnel) is amended to add the following new chapter and section as follows: Chapter 4A: ELECTIONS. Section 1 -4A -1: General municipal elections for the election of Council members, the City Clerk and the City Treasurer, and for such purposes as the City Council may prescribe, will be held in the City on the first Tuesday after the first Monday in November in each even - numbered year. SECTION 4: Adjustment of Terms of Office. In accordance with Elections Code §§ 1301 and 10403.5(d), due to the change of election date, the terms of office of those members of the City Council presently serving whose terms would previously have expired in April 2018 will instead expire at the next regularly scheduled Council meeting after receipt of the certification of the results from the November 2018 General Municipal Election and administration of oaths of office. The terms of office of the City Clerk, the City Treasurer, and those members of the City Council presently serving whose terms would previously have expired in April 2020 will instead expire at the next regularly scheduled Council meeting after receipt of the certification of the results of the November 2020 General Municipal Election and administration of oaths of office. SECTION 5: Consolidated Election. Pursuant to Elections Code § 1301, the City Council requests the County of Los Angeles approve consolidation of the City's November City Council election with the statewide general election conducted by the County in November of each even - numbered year. SECTION 6: Notice to Voters. Pursuant to Elections Code § 10403.5, within 30 days after this Ordinance becomes operative, the City Clerk must cause a notice to be mailed to all registered voters of the City of El Segundo (pursuant to the last report of registration by the County Clerk to the Secretary of State) informing the voters of the change in the election date. The notice must also inform the voters that as a result in the change in election date, elected city officeholders' terms in office will be changed. SECTION 7: Date of the First City Council Election in November. If this Ordinance becomes effective, the first City Council election to be held in November will be November 2018. SECTION 8: Request to the County. The City Clerk is directed to forward, without delay, a certified copy of this Ordinance to the Los Angeles County Board of Supervisors and the County Election Department. This ordinance will become operative once the City's request is officially approved by the Board of Supervisors. SECTION 9: Construction. This ordinance must be broadly construed in order to achieve the purposes stated in this ordinance. It is the City Council's intent that the provisions of this ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this ordinance. SECTION 10: Severability. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity 2 will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this ordinance are severable. SECTION 11: The City Clerk is directed to certify the passage and adoption of this ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within 15 days after the passage and adoption of this ordinance, cause it to be published or posted in accordance with California law. SECTION 12: This Ordinance will become effective on the thirty -first day following its passage and adoption. PASSED AND ADOPTED this day of 2017. Suzanne Fuentes, Mayor ATTEST: STATE OF CALIFORNIA } COUNTY OF LOS ANGELES SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2017, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2017, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney 3 Bill Text - SB -415 Voter participation. n�lr �s�lU'%f �'lilf�f y I.(3IS I.ATIVE Home Bill Information California Law SHARE THIS: 0 X i Page 1 of 2 INFORNiIATION Publications Other Resources My Subscriptions My Favorites SB -415 Voter participation. (2015 -2016) Senate Bill No. 415 CHAPTER 235 An act to add Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code, relating to elections. Approved by Governor September 01, 2015. Filed with Secretary of State September 01, 2015. j LEGISLATIVE COUNSEL'S DIGEST SB 415, Hueso. Voter participation. Existing law generally requires all state, county, municipal, district, and school district elections be held on an established election date. Existing law also establishes certain dates for statewide elections. Existing law requires any state, county, municipal, district, and school district election held on a statewide election date to be consolidated with a statewide election, except as provided. This bill, commencing January 1, 2018, would prohibit a political subdivision, as defined, from holding an election other than on a statewide election date if holding an election on a nonconcurrent date has previously resulted in voter turnout for a regularly scheduled election in that political subdivision being at least 25% less than the average voter turnout within the political subdivision for the previous 4 statewide general elections, except as specified. This bill would require a court to implement appropriate remedies upon a violation of this prohibition. The bill would authorize a voter who resides in a political subdivision where a violation is alleged to file an action in superior court to enforce this prohibition, and it would allow a prevailing plaintiff other than the state or political subdivision to collect a reasonable attorney's fee and litigation expenses, as provided. Vote: majority Appropriation: no Fiscal Committee: no Local Program: no THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Chapter 1.7 (commencing with Section 14050) is added to Division 14 of the Elections Code, to read: CHAPTER 1.7. Voter Participation 14050. This chapter shall be known and may be cited as the California Voter Participation Rights Act, 14051. As used in this chapter: (a) "Political subdivision" means a geographic area of representation created for the provision of government services, including, but not limited to, a city, a school district, a community college district, or other district organized pursuant to state law. https : //leginfo.legislature.ca.gov/ faces /billTextClient .xhtml ?bill_id= 201520160SB415 7/10/2017 Bill Text - SB -415 Voter participation. Page 2 of 2 (b) "Significant decrease in voter turnout" means the voter turnout for a regularly scheduled election in a political subdivision is at least 25 percent less than the average voter turnout within that political subdivision for the previous four statewide general elections. (c) "Voter turnout" means the percentage of voters who are eligible to cast ballots within a given political subdivision who voted. 14052. (a) Except as provided in subdivision (b), a political subdivision shall not hold an election other than on a statewide election date if holding an election on a nonconcurrent date has previously resulted in a significant decrease in voter turnout. (b) A political subdlvision may hold an election other than on a statewide election date if, by January 1, 2018, the political subdivision has adopted a plan to consolidate a future election with a statewide election not later than the November 8, 2022, statewide general election. 14053. Upon a finding of a violation of subdivision (a) of Section 14052, the court shall implement appropriate remedies, including the imposition of concurrent election dates for future elections and the upgrade of voting equipment or systems to do so. In imposing remedies pursuant to this section, a court may also require a county board of supervisors to approve consolidation pursuant to Section 10402.5. 14054. In an action to enforce subdivision (a) of Section 14052, the court shall allow the prevailing plaintiff other than the state or political subdivision of the state, a reasonable attorney's fee consistent with the standards established in Serrano v, Priest (1977) 20 Cal.3d 25, 48 -49, and litigation expenses including, but not limited.to, expert witness fees and expenses as part of the costs. A prevailing defendant shall not recover any costs, unless the court finds the action to be frivolous, unreasonable, or without foundation. 14055. A voter who resides in a political subdivision where a violation of subdivision (a) of Section 14052 is alleged may file an action pursuant to that section in the superior court of the county in which the political subdivision is located. 14056. This chapter does not apply to special elections. 14057. This chapter shall become operative on January 1, 2018. https : / /Ieginfo.legislature.ca.gov/ faces /billTextClient.xhtml ?bill id= 201520160SB415 7/10/2017 EL SEGUNDO CITY COUNCIL MEETING DATE: March 15, 2016 AGENDA STATEMENT AGENDA HEADING: Reports — City Clerk AGENDA DESCRIPTION: Consideration and possible action regarding the City's plan to consolidate future municipal elections with the statewide election in light of Senate Bill 415. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: Direct staff to prepare a plan to consolidate future elections with the statewide election no later than the November 8, 2022 election, with the plan to be brought back to the City Council for its consideration by mid -2017; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. SB 415 2. Comparison of the City's Stand Alone Election 2014 turnout against average of last four (4) November Statewide General Elections FISCAL IMPACT: N/A ORIGINATED BY: Tracy Weaver, City Clerk REVIEWED BY: City Attorney's office 600!L APPROVED BY: Greg Carpenter, City Manager 74C BACKGROUND AND DISCUSSION: Local Election Must be Consolidated with Statewide Election no later than 2022 On September 1, 2015, Governor Brown signed into law Senate Bill No. 415 (Hueso) ( "SB 415 ") regarding consolidation of municipal elections with statewide elections. Commencing January 1, 2018, SB 415 prohibits certain political subdivisions, as defined, from holding an election other than on a statewide election date. SB 415 requires political subdivisions to compare the voter turnout in the political subdivision's regularly scheduled election to the voter turnout within the political subdivision for the previous four statewide general elections. If the voter turnout for political subdivision's regularly scheduled election is at least 25% less than the average voter turnout within the political subdivision for the previous four statewide general elections, then the political subdivision must consolidate its election with the state. According to the data compiled by the City's election consultant, Martin & Chapman, (Refer to attachment 2), El Segundo's average voter turnout for the previous four statewide elections was 68.96 %, while the voter turnout for the most recent municipal stand -alone election was 28.45 %. Although the law does not specify which municipal election is to be compared with the statewide 154 general elections, if we compare the most recent City election, the difference exceeds 25% in voter turnout. Thus, it appears that the new law applies to El Segundo. If, by January 1, 2018, the City adopts a plan to consolidate a future election with a statewide election not later than the November 8, 2022 statewide general election, then the City may continue its current practice of holding elections on non - statewide election dates until the plan is adopted. In other words, the City may continue its current practice of holding City elections on non - statewide election dates for now, but the City must begin to create a plan that would consolidate future City elections with statewide elections. The new law does not impact the City's upcoming April 2016 election. 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J VII Y U - - U W U m U U U U U U U a) U in m 0) Q L c ca ° N cu 1 m'0 y O •O � 0) O c L c N f6 > Y> O c 0) � N E C N U L C O Y 7 `O (D 2 0 E C E 'O 01 4 (`0 �p 41 ( O .. L T 0) N 01 IQ t0 0 0 2 m N -O = y C c c C L c E V) N +' E C o f E E E E c cc a a T °° w w w' "� 0 m > 3 3 3 3 v It � IT O 'T (D (f) r (!i N M� cf) LO Lo u lA (O U) r- cf) 0O u� O � O M O 1- (D lf) co CO O f-- (D 00 (D 0) O (O rl- r t\ N r- I� ti ti 159 N m 0I f0 d Q E a) O Z 10. Change the employee group that retired and current City Council Member's Public Employees' Medical and Hospital Care Act ( "PEMHCA ") medical benefits are tied to from the Executive Management Group to the Police Support Services Employees' Association ( "PSSEA ") to approximately maintain the PEMHCA medical benefits currently provided to the retired and current elected officials. Continue to have the City Clerk and Treasurer tied to the Executive Management group for PEMHCA medical benefits (reducing their medical benefits from $1200 per month to $125 per month) but increase their respective monthly stipends by $1,075 per month to offset the reduction in medical benefits. These potential actions arise from a change made to the Executive Management Group's medical benefits that adversely affects the retired and current elected officials' medical benefits. (Fiscal Impact: Approximate monthly savings of $7590.79 if the Council continues to be tied to the Executive Management Group and $157.16 if the Council is tied to the PSSEA. The change to the City Clerk's and Treasurer's medical benefit and stipend have no net fiscal impact.) Mark Hensley, City Attorney, introduced and clarified the item. Council Discussion MOTION by Council Member Atkinson, SECONDED by Mayor Pro Tern Jacobson to change the employee group that the retired and current Council Members' PEMHCA medical benefits, are tied to from the Executive Management Group to PSSEA and continue to have the City Clerk and Treasurer tied to Executive Management Group for PEMHCA medical benefits (reducing their medical benefits from $1200.00 per month to $125 per month) and adopt Resolution No. 4973, increasing their respective monthly stipends by $1,075.00. MOTION PASSED BY VOICE VOTE. 3/2 YES: Atkinson, Fuentes, Jacobson NO: Dugan, Fellhauer G. REPORTS — CITY MANAGER — Mentioned Council passed over $4.5 million in infrastructure projects on the Consent Agenda this evening. The City was able to do so due to water funds, sewer funds and Federal and State Grants. Mr. Carpenter credits this to the increased engineering staff, we were not in a position to do this several years ago. The Council Chamber is getting a makeover in the next several weeks. Thanked Misty Cheng for her role as Interim Finance Director over the last 10 months and introduced the City's new Finance Director, Joe Lillio. H. REPORTS — CITY ATTORNEY - None 1. REPORTS — CITY CLERK 11 Consideration and possible action regarding the City's plan to consolidate future municipal elections with the statewide election in light of Senate Bill 415. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 6 Tracy Weaver, City Clerk and Mona Shilling, Acting Deputy City Clerk II gave a presentation and answered Council questions concerning SB 415. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson directing staff to prepare a plan to consolidate future elections with the statewide election no later than the November 8, 2022 election, with the plan to be brought back to the City Council for its consideration by mid -2017. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Report given during presentations. K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — 12. Consideration and possible action to direct staff to analyze and report back on traffic issues at the intersection of Main Street and Maple Ave. (Fiscal Impact: None) Council Member Fellhauer introduced the item. Mitch Tavera, Chief of Police and Stephanie Katsouleas, Public Works Director gave a presentation and answered Council questions. Council Discussion Council consensus directed staff to implement less expensive safety measures immediately and report back with a broader strategy for Main Street with respect to traffic and pedestrian safety and report what the expenses associated with the suggested safety measures. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Member Atkinson — Thanked the residents for attending the forums. Council Member Dugan — None Mayor Pro Tern Jacobson — Mentioned the forums are broadcast on our YouTube channel and the City's website. Mayor Fuentes — Mentioned the meetings she attends as Mayor, partnering with businesses and that the El Segundo Air Force Base inducted both the Mayor and Chief Tavera as honorary Commanders. Announced the State of the City address will take place April 6, 2016 at the Air Force Base in the Gordon Conference Center. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 7 Shillin , Mona From: City-clerks <city_clerks- bounces @lists.cacities.org> on behalf of Nicholas Romo <nromo @cacities.org> Sent: Friday, August 12, 2016 12:03 PM To: city clerks @lists.cacities.org' Subject: [City_clerks] SB 415 and Study on the Effect of Election Timing on Voter Turnout Attachments: ATT00001.txt Hello Clerks, The National League of Cities forwarded this recently completed study by the Kinder Institute's Center for Local Elections in American Politics (LEAP) about the effect of on vs off cycle elections on voter turnout in mayoral elections in California between 1995 and 2014. The highlights of the report are below and are found on page 1 of the report. The report can be found here: http,Ilkin der. rice edulul2loadedFiles /Urban Research Center /Publications/FINAL CA LEAP REPORT 0310.p df This report also contemplates the effect of Senate Bill 415 a law that requires cities with low voter participation (at least 25 percent below its own average during the last four statewide general elections) to consolidate their elections with the state elections. 1. Executive Summary Political observers' assumptions about local election trends are often based on anecdotes, incomplete observation or simply conventional wisdom. However, the Kinder Institute for Urban Research and its Center for Local Elections in American Politics offer a first -of- its -kind way to analyze elections. In California cities where mayoral elections coincide with the presidential elections, voter turnout is more than double that of cities where mayoral elections are conducted off cycle, LEAP found. This study confirms existing work on the relationship between the timing of elections and turnout but also sheds important new empirical light on the nature and magnitude of this relationship. Policymakers will find this analysis helpful when seeking ways to improve political participation and strengthen local democracy in America. Background The study focuses on direct elections of California mayors, which occur in 168 of the state's 482 cities. Mayoral election dates may coincide with presidential elections, Congressional midterm elections or neither (known as off -cycle elections). This research comes on the heels of a 2015 state law requiring cities with low voter turnout to move their election dates so they coincide with state elections in an effort to improve turnout. Findings • Mayoral elections held concurrently with presidential elections have the highest turnout (39.6 percent), while those held off cycle have the lowest turnout (17.5 percent). Those that coincide with midterm elections fall in the middle (28.5 percent). • Off -cycle elections are disproportionately held in California's largest cities (populations greater than 100,000), where they make up 45 percent of the mayoral contests. In the state's smallest cities (populations below 20,000), off -cycle elections make up fewer than 14 percent of contests. 69 percent of all California municipalities holding off -cycle elections are located in Los Angeles County. The larger number of off -cycle elections among the state's largest cities, combined with low average turnout in these elections (17 percent), means turnout is disproportionately suppressed in those cities. • Over the last two decades, turnout for off -cycle mayoral elections in medium and large cities has declined from about 20 percent to about 10 percent. • Cities that voluntary switched to election dates that coincided with midterm or presidential elections saw turnout improve by an average of nearly 15 percentage points. Happy Friday! Nicholas Romo I Legislative Policy Analyst League of California Cities® 11400 K Street I Sacramento, Calif. P (916) 658 -8254 E nromo cacities.or www.cacities.or Twitter I Facebook PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS EMAIL P4'-/ LEAPCenter for Local Elections in American Politics ►f Knight Foundation a. -h in California ? 19951-2014 Melissa Marschall John Lappie VKINDER 1TU FOR URBAN IU-S ItCt-1 `�­/ LEAP info .anarrm. About the Center for Local Elections in American Politics The Centerfor Local Elections in American Politics (LEAP) is developing path breaking solutions to the problem of collecting, digitizing, and disseminating data on local elections. More information is available at http ✓ /www.leap- elections.org/. The United States is viewed as an archetype of democracy, yet fundamental questions about the nature of our government and its electoral processes and outcomes are often difficult to answer because of a simple problem: a lack of data. Because elections are decentralized in this country, basic information about local contests is difficult to access. To date, there has been no comprehensive source of data on U.S. local elections. The situation has vexed political scientists, journalists and other researchers for decades. As a result, much of what we think we know about local government, particularly trends over time, is based on anecdotes and generalizations — not empirical evidence. We're helping to change that. With a grant from the National Science Foundation in 2010, principal investigators Melissa Marschall and Paru Shah launched the Local Elections in America Project (LEAP). Since then, LEAP hag developed the most comprehensive database of local election results in existence. In 2015, the Knight Foundation provided funding to turn LEAP into the Center for Local Elections in American Politics within Rice University's Kinder Institute for Urban Research. LEAP developed a suite of software application tools to systematically collect, digitize and disseminate data on elections across the United States. LEAP's innovation was in creating a digital archive of past election results, as well as automating data collection for current and future elections. At present, the database contains results from 22 states that, in some cases, date as far back as the 1980s. The database contains the names of local candidates, their party affiliations, the number of votes they received, how those votes were cast (e.g., in person, by absentee ballot, or by early voting), and whether they ran at -large or by district (and the district name or number). Other fields include government level (county, municipal, school district or special district), office type (executive, legislative, judicial /law enforcement, other), and election type (primary, general, runoff, special or initiative/ referendum). In addition, each candidate record is geocoded, making connectivity to other data seamless. We have records of hundreds of thousands of candidates who've run for office in the U.S. The database is dynamic and continues to be updated as new elections come online, which is a truly pathbreaking feature. And, while we continue to add new election results, we are also expanding data collection to other states and developing new technology that will not only make it possible to expedite the collection of data that's ordinarily difficult to access, but will allow us to enhance our data by adding new fields that measure other candidate, election and campaign features. Finally, we are working with the Kinder Institute and a large network of stakeholders to make the database and LEAP sustainable so that it can continue to provide data, research and information to scholars, practitioners and policymakers long into the future. By creating a database that updates automatically — and constantly — we are able to ensure we have the most current information available to help researchers, journalists and others effectively study government. While the presidential campaign continues to generate headlines, the heart of democracy is at the local level. We believe LEAP's database will allow us to better understand the process and outcomes of these elections. IV FOP KIBNDHR Rice University's Kinder Institute for Urban Research is a "think and do" tank that advances understanding of the challenges facing Houston and other urban centers through research, policy analysis and public outreach. By collaborating with civic and political leaders, the Kinder Institute aims to help Houston and other cities. For more, visit www.kinder.rice.edu. I': Knight Foundation The John S. and James L. Knight Foundation advances journalism in the digital age and invests in the vitality of communities where the Knight brothers owned newspapers. Knight Foundation focuses on projects that promote informed and engaged communities and lead to transformational change. The Knight Foundation Community Initiative focuses on 26 communities. Resident program directors oversee grant - making in eight communities: Akron, Ohio; Charlotte, N.C.; Detroit; Macon, Ga.; Miami; Philadelphia; San Jose, Calif.; and St. Paul, Minn. In the remaining 18 communities, the Knight Foundation partners with other community foundations. The foundation has invested more than $841 million in community initiatives since its creation in 1950. The Knight Foundation wants its national network of learning to inspire the actions of residents in each of its communities and help build a better democracy and a successful future. For more, visit www. knightfoundation. org. Future Reports The California study is the first of several reports on municipal elections to be released in 2016 by the Kinder Institute for Urban Research's Center for Local Elections in American Politics. Forthcoming reports will examine trends in municipal contests in Indiana, Kentucky, Virginia, Louisiana, Minnesota, South Carolina, North Carolina and Washington. Marscball, Melissa and.fobn Lappie, 2016. Mayoral Elections in California, 1995 -2014. Center, for Local Elections in Ainerican Politics. Kinderinstitute for Urban Research, Rice University, Houston, 7X. Mayoral Elections in California, 1995 -2014 Table of Contents 1. Executive Summary 1 2. List of Tables and Figures 2 3. California Municipal Elections Overview 3 4. Basic Information About Mayors and Mayoral Elections 3 in California 5. Mayoral Elections 5 Turnout and Demographics Electoral Participation and Election Timing Timing and Electoral Competition Incumbency and Election Timing Mayoral Elections and City Size City Size and Candidate Supply City Size and Electoral Competition City Size and Incumbency Trends Over Time Trends in Turnout by City Size and Election Timing Trends in Candidate Supply Trends in Incumbency 6. A Closer Look at How Election Timing Affects Participation: 12 Analyzing the effects of changing from off- to on -cycle elections 7. Appendices 14 Knight Community Cities. Long Beach and San_jose Table of Cities 8. References Mayoral Elections in California, 1995 -2014 ME 1. Executive Summary Political observers' assumptions about local election trends are often based on anecdotes, incomplete observation or simply conventional wisdom. However, the Kinder Institute for Urban Research and its Center for Local Elections in American Politics offer a first -of -its -kind way to analyze elections. In California cities where mayoral elections coincide with the presidential elections, voter turnout is more than double that of cities where mayoral elections are conducted off cycle, LEAP found. This study confirms existing work on the relationship between the timing of elections and turnout but also sheds important new empirical light on the nature and magnitude of this relationship. Policymakers will find this analysis helpful when seeking ways to improve political participation and strengthen local democracy in America. Background The study focuses on direct elections of California mayors, which occur in 168 of the state's 482 cities. Mayoral election dates may coincide with presidential elections, Congressional midterm elections or neither (known as off -cycle elections). This research comes on the heels of a 2015 state law requiring cities with low voter turnout to move their election dates so they coincide with state elections in an effort to improve turnout. Methodology LEAP software automates the collection of election results, resulting in a database containing records on municipal elections in 22 states dating as far back as the 1980s. The California dataset includes 1,062 mayoral elections from February 1995 to November 2014. Findings • Mayoral elections held concurrently with presidential elections have the highest turnout (39.6 percent), while those held off cycle have the lowest turnout (17.5 percent). Those that coincide with midterm elections fall in the middle (28.5 percent). • Off -cycle elections are disproportionately held in California's largest cities (populations greater than 100,000), where they make up 45 percent of the mayoral contests. In the state's smallest cities (populations below 20,000), off -cycle elections make up fewer than 14 percent of contests. • 69 percent of all California municipalities holding off -cycle elections are located in Los Angeles County. • The larger number of off -cycle elections among the state's largest cities, combined with low average turnout in these elections (17 percent), means turnout is disproportionately suppressed in those cities. • Over the last two decades, turnout for off -cycle mayoral elections in medium and large cities has declined from about 20 percent to about 10 percent. • Cities that voluntary switched to election dates that coincided with midterm or presidential elections saw turnout improve by an average of nearly 15 percentage points. Figure 5.3: Turnout in Mayoral Elections by Election Timing 45.0 39.6 40.0 35.0 30.0 28.5 25.0 20.0 17.5 15.0 10.0 5.0 0.0 Off Cycle Midterm Presidential Figure 5.1: Average Turnout by City Size and Election Timing 50 41 39 41 40 37 2830 .)8 30 30 25 20 16 17 16 10 ,� 0 Under 20k 20 -50k 50 -100k Over 100k ■ Off Cycle 9 Midterm Presidential Mayoral Elections in California, 1995 -2014 1 2. List of Tables and Figures Table 4.1: California Counties With Local Off -Cycle Elections Table 5.1: Electoral Features by Level of Municipal Mayoral Compensation Table 6.1: Turnout Pre- and Postswitch to On -Cycle Elections Figure 5.1: Turnout in Mayoral Elections by Educational Attainment Figure 5.2: Turnout in Mayoral Elections by Median Household Income Figure 5.3: Turnout in Mayoral Elections by Election Timing Figure 5.4: Competitiveness of Mayoral Elections by Election Timing Figure 5.5: Incumbents in Mayoral Elections Figure 5.6: Number of California Cities by Election Timing and City Size Figure 5.7: Average Turnout by City Size and Election Timing Figure 5.8: Average Number of Mayoral Candidates by City Size and Election Timing Figure 5.9: Average Margin of Victory by City Size and Election Timing Figure 5.10: Percentage of Uncontested Races by City Size and Election Timing Figure 5.11: Percent Races with Incumbents, by City Size and Election Timing Figure 5.12: Average Turnout in Mayoral Elections, by Election Timing, 1995 -2014 Figure 5.13a: Average Turnout by City Size: Presidential Elections Figure 5.13b: Average Turnout by City Size: Off -Cycle Elections Figure 5.14: Mean Candidates in Mayoral Races, 1995 -2014 Figure 5.15: Percent Unopposed Races, 1995 -2014 Figure 5.16: Percent Incumbents Running and Winning, 1995 -2014 Figure 6.1: Cities Switching from Off- to On -Cycle Elections Figure 6.2: Interrupted Time Series Data for Four Cities Figure 7.1: Mayoral Elections in San Jose, 1998 -2014 Figure 7.2: Mayoral Elections in Long Beach, 1994 -2014 2. Mayoral Elections in California, 199 -2014 3. California Municipal Elections Overview 1 The original source of the California local election data compiled by LEAP comes from the California Elections Data Archive (CEDA). This archive is prepared for the California Secretary of State as a joint project with the Center for California Studies and the Institute for Social Research (ISR) at the California State University. While the CEDA archive is mostly complete, we observed missing elections for some cities, particularly in the 1990s and for cities that held elections in odd years or noncurrently with statewide elections .2 At present, we have not completed data collection for these missing elections, so they are also excluded from this report. Election Coverage: Feb. 28, 1995 —Nov. 4, 2014 Total Number of Elections: • 187 election dates over this time period, including 85 unique election dates for mayor and 181 for council. • 79.7 percent of all mayoral elections (including runoffs) took place in even years. • 70 percent of all mayoral elections (including runoffs) were held simultaneously with the presidential or midterm elections. • Most municipalities have held at least one council election simultaneously with the presidential or mid- term elections over this time period (363 out of 493). Total Number of Races: • 1,062 mayoral races (including runoffs) with a total of 2,793 candidates. The average number of candidates per race is 2.6 (min =1, max =15). • 231 mayoral races included single candidates who ran unopposed (22 percent). • 5,442 city council races with a total of 24,985 candidates. The average number of candidates per race is 4.6 (min =1, max =22). • For at -large council races, the average number of candidates is 5.5 (min =1, max =22). • For single- member races, the average number of candidates is 2.73 (min =1, max =17). • 1,413 elections for "other" offices, most commonly city treasurer (668), city clerk (618), and city attorney (54). Elections were also held for rent board (21 elections), city auditor (19), city controller (4), police chief (2) and city prosecutor). 217 cities held elections for at least one of these offices between 1995 and 2014. 4. Basic Information About Mayors and Mayoral Elections in California In this report, we will analyze election patterns in California with a focus on election timing. The report's release comes just six months after the state assembly passed SB 415, a law that requires cities with low voter participation (at least 25 percent below its own average during the last four statewide general elections) to consolidate their elections with the state elections. The law, designed to improve local election turnout, will take effect Jan, 1, 2018. Previous research has demonstrated that election timing plays a significant role in the level of voter participation in municipal elections (Anzia 2014). For example, based on a survey of city clerks in all California cities, Hajnal and Lewis (2003) found that half the difference in reported turnout (based on elections in 1998, 1999 or 2000) was explained by election timing alone.3 Specifically, their results show that cities with local elections (mayoral and /or council) held concurrently with presidential elections were associated with 36 percent higher turnout than cities that held off - cycle elections. Cities holding elections during midterm congressional elections or presidential primaries were associated with municipal turnouts of 26 and 25 percent more registered voters, respectively, than cities with off - cycle elections: Wood (2002) found similar effects in his analysis of turnout in 57 cities with populations between 25,000 and 1 million. Timing was again the single largest predictor of voter turnout. Their findings indicate that concurrent elections increased voter turnout by about 29 percent.' While these studies have shed important empirical light on the relationship between election timing and turnout, they are limited in terms of their scope and method, and ' Municipalities are subcounty general - purpose local governments. We use this term rather than "city" because municipalities include all "incorporated places" (those with municipal corporations that establish general local governments for specific population concentrations in defined areas) regardless of size or urbanicity. z In most cases, these gaps result from the absence of these elections on county registrar websites. 3 Response rate was 79 percent (350 of 474 cities completed the questionnaire). "Voter turnout was measured as the average percentage of registered voters voting in the past two city elections (between 1993 and 2000). Voter turnout in the mayoral contest was used if the mayor was directly elected, while the voter turnout for the council election was used if the council selected the mayor. Wood did not distinguish between presidential, midterm or primary elections, but compared elections held concurrently with any state or national election to elections held during odd years. Mayoral Elections in California, 1995 -2014 3. additional research is still needed. For example, no prior study has examined this relationship over time or looked specifically at mayoral elections. Our analysis not only does this, but it also looks in more detail at the conditions under which election timing matters most. We find that California cities holding elections during odd years and /or on dates other than Election Day have lower turnout than those with elections during presidential and midterm election cycles. We also examined how participation in mayoral elections has changed in cities that took steps to alter the timing of their elections before S$ 415 took effect, Those that switched to election dates that coincided with midterm or presidential elections saw turnout improve by an average of nearly 15 percentage points. Roughly three- quarters of California cities use the council- manager form of government, which means that the appointed city manager (sometimes referred to as city administrator or chief administrative officer) rather than the mayor directs city departments in carrying out policy, In these municipalities, mayors are actually members of the city council and serve as the ceremonial head and presiding officer of the council. Except for very large cities, it is usually the case that the office of mayor (as well as city council position) is a part -time position. Finally, in most California cities, these "weak mayors" are not elected directly by voters but instead are selected by their peers on the city council. In fact, the majority of California's municipalities (65 percent) do not directly elect their mayors. There are several other important features of mayoral elections in California to point out before we move on to our analysis. First is the fact that all mayoral (and municipal) elections are strictly nonpartisan. This means that party affiliations do not appear on the ballot, and mayoral candidates cannot campaign with party labels of any kind. Second, voters in all California cities have the right to exercise the initiative, referendum and recall, as these institutions of direct democracy are included in the state constitution. This means that we sometimes see elections to recall elected officials, including mayors.' Finally, the timing of mayoral elections in California is extremely varied. As is the case in most states, election timing in California is determined by the state legislature. According to Section 100 of the California Election Code, there are four established election dates:' 1. The second Tuesday of April in each even - numbered year 2. The first Tuesday after the first Monday in March of each odd- numbered year 3. The first Tuesday after the first Monday in June in each year 4. The first Tuesday after the first Monday in November of each year (know as Election Day) For the most part, California municipalities hold their elections on Election Day or concurrent with other statewide elections. A study by Swanbeck et al. (2015) found that more than three - quarters of California cities (369 of the 482) held their elections concurrently with statewide elections in June and November of even years. Indeed, only 113 cities (23 percent) held municipal elections on dates other than June and November of even years. Interestingly, off -cycle municipal elections (which may or may not include mayors) are concentrated in a small number of counties (11). What is more, one county (Los Angeles) contains the lion's share of these (78 cities). Indeed, as Table 4.1 indicates, 69 percent of all California municipalities holding off -cycle elections are located in Los Angeles County. Table 4.1: California Counties With Loca Off -Cycle Elections 5 When a recall is on the ballot, voters are first asked whether or not the sitting official should be recalled (yes or no) and then choose their preferred candidate to replace him or her should the recall succeed. If the recall measure passes with a majority of the vote, the candidate on the "replace" side of the ballot with the plurality of votes wins. If the recall measure does not pass, the sitting officer retains his/her position. 6 However, as specified in Section 1003, exceptions to these dates are permissible. 4. Mayoral Elections in California, 1995 -2014 on -eya. Cu1es off-eyds cwa Yorunt Of Cyde Alameda 13 1 7% Fresno 14 1 7% Imperial 4 3 43% Los Angeles 10 78 89% Merin 4 7 64% Merced S 1 17% Monterey 11 1 E% Riverside 22 6 21% San Francisco 0 1 1006A San Mateo 8 12 60% Stanislaus 7 2 22% Total 98 113 Soured: Swanbeck et Al. 2014 5 When a recall is on the ballot, voters are first asked whether or not the sitting official should be recalled (yes or no) and then choose their preferred candidate to replace him or her should the recall succeed. If the recall measure passes with a majority of the vote, the candidate on the "replace" side of the ballot with the plurality of votes wins. If the recall measure does not pass, the sitting officer retains his/her position. 6 However, as specified in Section 1003, exceptions to these dates are permissible. 4. Mayoral Elections in California, 1995 -2014 5. Mayoral Elections In our database, only 35 percent of cities (168 of 482) have directly elected their mayors at some point between 1995 and 2014. This means that residents in the majority of California cities do not vote for their mayors. However, both general and charter law cities are able to change their method of selection for the mayor, and over time, a number of cities have done just this.' While it is difficult to identify precisely when cities switch selection methods, when we compare our data to the roster of directly elected mayor cities compiled by the League of Women Voters, we find 11 cities that switched to directly elected mayors in the past decade.' Given this trend, the data we present in this report not only provide insights about the main features and patterns with regard to turnout, candidate supply and the competitiveness of mayoral races in California, but can also be used by cities contemplating the switch to directly elected mayors to make more informed decisions, Turnout and Demographics Our analysis of mayoral elections in California begins with some general descriptive features, starting with turnout. Studies of voter turnout consistently find that one of the strongest predictors of whether individuals vote is their socioeconomic status. Specifically, individuals who are more educated and who earn more money are significantly more likely to vote than those with less education and income. Does this relationship hold when we consider Figure 5.1: Turnout in Mayoral Elections by Educational Attainment 40 35.8 35 30.8 30 24.9 25 21.6 20 15 10 5 0 Under 10% 10.20% 20 -30% Over 30% Number of cities In each category = 152, 387, 210, 286 Figure 5.2: Turnout in Mayoral Elections by Median Household Income 40 35 32.8 33.7 30 26.2 25 23 20 15 10 5 0 Under$50k $50.60k $60.75k Over$75k (n =280) (n =268) (n =231) (n =256) aggregates? In other words, do municipalities with higher shares of educated and higher income residents also have higher turnout? Based on the data reported in Figures 5.1 and 5.2, the answer is yes. Figure 5.1 shows a positive relationship between educational attainment, measured as the per- centage of municipal residents 25 years and older with at least a bachelor's degree, and turnout, measured as the total votes cast in the mayoral race9 divided by the voting age population." There is a roughly 14 percentage -point gap in turnOLlt between cities in the highest and lowest category of educational attainment. Another way of looking at this is that residents in cities where 30 percent or more of the population has a bachelor's degree are 14 percent more likely to vote in mayoral elections, compared'to cities where less than 10 percent of residents have a bachelor's. When we look at turnout by income categories (all years adjusted to 2013 dollars), we find a similar pattern. As Figure 5.2 shows, cities with lower median household income have lower voter participation rates, while cities with higher median incomes have higher participation rates. The turnout difference between the two highest- income groups is insignificant, while the difference between the lowest income category and the highest two categories is about 10 percentage points. The current national median household income is about $51,000, while it is about $61,000 in California. The biggest jump in participation rates therefore appears to occur between cities with above- and below- average median household incomes. 'Charter law (or "home rule ") cities are those whose governing systems are defined by the cities' own charters rather than by state law (general law). In Charter law cities, voters can exercise a greater degree of local control than that provided by the California Legislature. 'These include: Atascadero (San Louis Obispo), Elk Grove (Sacramento), Encinitas (San Diego), Gonzales (Monterey), Grand Terrace (San Bernardino), Gustine (Merced), Hollister (San Benito), Menifee (Riverside), Ridgecrest (Kern), Sanger (Fresno) and Solvang (Santa Barbara). 'Note, due to the structure of the CEDA data, total votes cast does not include write -in votes. A small percentage of elections included write -ins and in the majority of cases, these votes were negligible. 10 We use voting age population because voter registration data at the municipal level is not available for all cities and years. Census of Population and Housing (SF3) data are used for 1990 and 2000. To calculate figures for 2010 and 2011, we use the five -year American Community Survey (ACS); 2008 -12 and 2009 -13, respectively. We interpolate the values of demographic variables for intercensal years. For 2012 -2014, we use the values reported in the 2009 -13 ACS. We use the five -year ACS because the one -year and three - year ACSs do not survey all municipalities. Mayoral Elections in California, 1995 -2014 5. Electoral Participation and Election Timing In addition to the socioeconomic characteristics of the population, another critical factor influencing turnout is election timing (Anzia 2014). In fact, studies of municipal turnout in California find that election timing is perhaps the most important predictor of turnout differences across cities (Hajnal, Lewis and Louch 2002). Since mayoral elections in California take place at all times of the year, and during even and odd years, it is critical to factor this in when making comparisons in mayoral turnout across cities. We consider three main categories for election timing: (1) elections that are held on Election Day during presidential election years, (2) elections that are held on Election Day during midterm elections and (3) elections that are held off cycle, which includes all elections held during odd years as well as even -year elections that are not held on Election Day. Looking across all California mayoral elections between 1995 -2014, the largest number of elections were held during midterm elections (412), while roughly the same number were held during presidential elections (318) or off cycle (305). The relationship between election timing and voter turnout is well established, though not until recently did scholars and journalists begin to pay much attention to it. Since voting is costly and the benefits are relatively small, particularly when conceptualized as the likelihood that one's vote is decisive (i.e., determines the outcome), electoral rules and procedures that increase these costs will adversely affect voter participation. Elections held off cycle typically receive less publicity, making it more difficult for voters to get information about candidates and the elections themselves. In addition, elections with fewer races on the ballot further reduce the saliency of elections. Finally, since most municipal elections are nonpartisan, off -cycle elections may have little or no involvement on the part of political parties, which means that the some of the mobilization forces that typically help get people out to vote are simply not there. The Public Policy Institute of California study of municipal elections (Hajnal, Lewis and Louch 2002) did much to shine the spotlight on just how much off - cycle elections contribute to the lower levels of voter participation in municipalities whose elections are not held concurrently with midterm or presidential elections. More recent work (Anzia 2013, 2012a, 2012b; Trounstine 2008) provides both further support for this link and a broader historic look at when and why off -cycle elections came about. The scheduling of municipal elections off cycle is typically thought to have originated in the Progressive Era (1890- 1920s). Municipal reformers, including the National Municipal League, favored off -cycle elections for three reasons. First reformers believed that separating local politics from state and national elections would benefit local democracy. Second, it was thought that off -cycle elections would undermine party machines, which controlled local politics and government in many of the largest U.S. cities at the turn of the last century. And third, progressive reformers believed that switching to off -cycle elections would help 6. Mayoral Elections in California, 1995 -2014 them win office (Anzia 2013). Since there is no centralized data on the timing of municipal elections now or during this period, it is difficult to identify when cities might have adopted off -cycle elections. In addition, the causal connection between off - cycle elections and the Progressive Era is based primarily on case study research. Thus we cannot say for sure whether off -cycle elections in California are definitively rooted in the Progressive Era. However, San Francisco surely fits the pattern. In particular, the Irish who moved west from the East Coast during the Gold Rush brought the Tammany Hall -style political organization with them. Machine politics and corruption dominated San Francisco in the mid -1850s (Lochtan 1997). However, corruption was the impetus for the People's Parry, a local San Francisco party that drew its support from both the financial elite and anti -Irish nativists. According to Zucker (2015), during their decade of control of over San Francisco politics, the People's Party led a successful push to switch San Francisco to off -cycle elections by allying with Republicans in the state legislature to change the city's charter. Figure 53: Turnout in Mayoral Elections by Election Timing 45.0 39.6 40.0 35.0 , 30.0 28'5 25.0 20.0 17.5 15.0 10.0 5.0 0.0 Off Cycle Midterm Presidential While we cannot go all the way back in time to evaluate how election timing has impacted electoral participation in mayoral races, our data do allow us to look at this relationship in the contemporary period. For now, we focus on overall differences; later we will examine trends over time as well. How does turnout in mayoral election vary by election timing? As Figure 5.3 reports, mayoral elections held on cycle (during presidential and midterm elections) have significantly higher voter turnout than mayoral elections held off cycle. In fact, average participation is more than twice as high when mayoral elections are held during presidential elections compared to off cycle (39.6 percent vs. 175 percent). For municipalities considering shifting from council- appointed or council - elected mayors to directly elected mayors, the decision of when to hold these elections is critical. Municipalities that want to include as many residents as possible in this important decision would clearly do best to hold their mayoral elections concurrently, during presidential elections. In addition to turnout, the timing of mayoral elections may affect the number of candidates who decide to run and the competitiveness of the elections. In terms of candidates, we find only slight differences when we look across all mayoral elections held between 1995 and 2014. In fact, there is no difference at all when it comes to the average number of mayoral candidates in elections during presidential and midterm years. In both cases, the average is 2.4 candidates per election. On the other hand, the average number of mayoral candidates is significantly higher in elections held off cycle: 3.3. As we will see later, election timing is not randomly distributed across municipalities, but it is instead highly correlated with population size. Larger cities are significantly more likely to hold off -cycle mayoral elections. Indeed, shifting elections off cycle was promoted by Progressive Era reformers to decrease the influence of immigrant voters and machine politicians, which were distinguishing features of many large U.S. cities during the turn of the last century. As Figure 5.3 shows, off - cycle elections continue to be effective at reducing voter turnout in California cities, mostly because the costs of voting are real, and many residents face nontrivial barriers to registering and participating in elections. For example, the absence of media attention and the reduced party involvement in off -cycle elections reduces the saliency of elections and makes it harder for prospective voters to get information about candidates, as well as polling locations and hours. In addition, the absence of national- or state - level offices, and more generally, the reduced number of races on the ballot during off -cycle elections may not provide sufficient interest or incentive for voters to turnout, particularly if it means taking time off work. Timing and Electoral Competition To assess competitiveness of the contests, we compare the average margin of victory in mayoral elections and the percentage of uncontested elections across the three categories of election timing. Looking across all mayoral elections from 1995 -2014, winners in municipalities with off -cycle elections have only slightly larger margins of victory (25 percent) than municipalities with midterm (24 percent) or presidential elections (23 percent). In addition, as Figure 5.4 shows, municipalities with off -cycle elections actually have on average somewhat lower rates of uncontested mayoral races than municipalities with midterm or presidential elections (21 percent compared to roughly 23 percent). Again, this may be partly explained by the fact that many municipalities in this category are large cities, where the mayor's office tends to be more prestigious and better compensated, compared to smaller cities. Thus, while voter participation may be lower in off -cycle elections, there is effectively no difference when it comes to the competitiveness of mayoral elections across election timing. Figure 5,4: Competitiveness of Mayoral Elections by Election Timing 30.0 20.0 10.0 -- 0.0 Off Cycle Midterm Presidential ■ Avg. Margin of Victory W Pct Uncontested Incumbency and Election Timing Another feature of elections that is closely connected to competitiveness is the presence of an incumbent. Incumbents tend to discourage challengers from running, which in turn tends to further reduce the competitiveness of the electoral contest. In Figure 5.5, we examine the percentage of mayoral races with incumbents on the ballot and the re- election rate of incumbents, by election timing. What we see here is a slightly higher percentage of incumbents running in midterm mayoral elections (74 percent) compared to either off cycle (68 percent) or presidential elections (66 percent). On the other hand, incumbents are most likely to get re- elected if they compete in mayoral elections that take place during presidential years (87 percent), and they're least likely to win re- election when they run in cities with off -cycle elections (83 percent). These small differences should not mask the most striking pattern in Figure 5.5, which is the high rate of Figure 5.5: Incumbents in Mayoral Elections 100.0 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 Off Cycle Midterm Presidential (n =305) (n =412) (n =318) Pct Incubment Ran - Re- election Rate Mayoral Elections in California, 1995 -2014 Z both incumbents running and winning in California mayoral elections. To conclude the analysis of the general features of California's mayoral elections, we report data on how each of the indicators we have examined thus far varies according to the financial compensation cities award to their mayors. As Table 5.1 demonstrates, while there is a relatively strong, linear relationship between the level of compensation and the supply of mayoral candidates, this relationship does not exist for voter turnout or margin of victory. In other words, as the financial compensation for the mayor increases, the average number of candidates increases (from 1.6 to 5.1) and the percentage of unopposed mayoral contests decreases (from 50 to 8.7 percent). But there appears to be no relationship at all between compensation and turnout or margin of victory. Table 5.1: Electoral Features by Level of Municipal Mayoral Compensation MAyoril AY* -Avj,0 of AvR, MOV41" % Fmquency Cons ntiailon Timom randld11101 OVIclory Uno. otod 14r,shan 24.8% 1.63 25.06 50% 24 3 &.000 55.000 to 34.6 135 23.8% 1G.744 30 15.080 51500010 23.9 113 34% 3211% 56 115000 $35.00010 24.6 3.73 x3,6% 2313% 30 ��5.000 Morplhan 22.4 5.13 34.7% 517% 37 srs,vvv Mayoral Elections and City Size As noted above, there is a correlation between city size and the timing of municipal elections. Thus in states like California, where municipal elections occur on and off cycle, it is important to take into account both the size of the city and election timing when examining turnout and other features of mayoral contests. Figure 5.6 illustrates the strength of this correlation for California cities. It's striking that for cities in the largest population category (over 100,000 residents), off -cycle elections are most prevalent (44.5 percent of all elections held in cities over 100,000), while only 13,6 percent of elections in the smallest population category (under 20,000) were off cycle. When it comes to medium -sized cities, 27.3 percent of elections in cities with populations between 20- 50,000 and 35.7 percent of elections in cities with populations between 50- 100,000 were off cycle. On the other hand, midterm elections are the most prevalent among cities of all population categories except those over 100,000 (46.3 percent of those under 20,000, 40.4 percent with populations 20- 50,000 and 39 percent of those 50- 100,000) Smaller cities are also more likely to hold elections during presidential cycles. Clearly, if off -cycle elections have a negative effect on turnout, these effects will be disproportionately felt in California's largest cities. In contrast, the positive effects of concurrent elections 8. Mayoral Elections in California, 1995 -2014 50 45 40 35 30 25 20 15 10 Figure 5.6: Percentage of Elections Held in Each Election Cycle, by City Size Under 20k 20 -50k 50 -100k Over 100k n Off Cycle ■ Midterm Presidential will boost turnout in mayor elections in the largest municipalities more than in small municipalities. In fact, when we break down turnout by both city size and election timing, this is exactly what we see. The larger number of off -cycle elections among cities with populations over 100,000, combined with low average turnout in these elections (16 percent), disproportionately suppresses average turnout for the largest cities, while the opposite is true for the smallest cities. However, there is another striking pattern in the data reported in Figure 5.7. While turnout in mayoral elections held during presidential and midterm elections does not appear to vary much by city size, the same is not true for turnout in off -cycle elections. In cities with less than 20,000 inhabitants, there is almost no difference in average turnout rates across off cycle and midterm mayoral elections. However, for all other city sizes, off -cycle elections have far lower average turnout Figure 5.7: Average Turnout by City Size and Election Timing 50 41 39 41 40 37 30 2830 28 30 25 20 16 17 16 10 0 Under 20k 20 -50k 50 -100k Over 100k ■ Off Cycle ■ Midterm Presidential rates than on -cycle elections. Finally, municipal races that occur during presidential elections have higher participation rates no matter what. Who are the 20 -25 percent of residents in large cities who do not turn out in off -cycle elections, and what difference would these residents make if they were exercising their franchise in these cities? It appears that shifting to presidential years would lead to a significant boost in turnout for all but the smallest cities in California. The question is, why hasn't this happened? Figure 5.8: Average Number of Mayoral Candidates by City Size and Election Timing Over 100k 50.100k 20.50k LWOW Under20k Moorm 1.0 3.0 5.0 ■ Off Cycle A Micitertn Presidential City Size and Candidate Supply How does candidate supply vary by city size? In Figure 5.8, we report the average number of mayoral candidates by city size and timing of election. As this graph shows, for the most part there is more variation in the average number of mayoral candidates across city size than by election timing. The mean number of candidates declines as the category of city size decreases. For example, cities under 20,000 have roughly two candidates on average, regardless of election timing, whereas cities with populations between 50- 100,000 have roughly 2.5 mayoral candidates, and cities over 100,000 have at least three candidates. However, it is the case that the mean number of candidates across each city size category is highest for off -cycle elections. For all but the largest cities (those over 100,000) these differences are relatively small. For the largest cities though, on average, off -cycle elections feature 4.5 mayoral candidates, compared to three for midterm or presidential year mayoral races. City Size and Electoral Competition The pattern for margin of victory is somewhat more varied." For the most part, off -cycle elections tend to be less competitive (higher margins of victory), particularly in smaller cities. Indeed, except for cities with populations "Note: Runoffs are not included in these analyses. Figure 5.9: Average Margin of Victory by City Size and Election Timing Over 100k 50k to 100k 20k to 50k Under 20k - 10.0 15.0 20.0 25.0 30.0 35.0 Off Cycle x Midterm s Presidential between 50- 100,000, the average margin of victory for off - cycle elections ranges from nearly 25 to 30 percent. The data in Figure 5.9 also indicate that mayoral elections in California's largest cities are less competitive than elections in medium and small cities. In fact, the least competitive elections reported in Figure 5.9 are midterm mayoral contests in cities over 100,000, with an average margin of victory of 30 percentage points. In medium and small municipalities, midterm and presidential mayoral elections have margins of victory closer to 20 percentage points. Overall, the picture portrayed here is one of relatively uncompetitive elections. Another way to look at competitiveness is from a candidate supply perspective. In Figure 5.10, we compare the percentage of uncontested mayoral races by election timing and city size. Here we find a very strong, negative correlation between city size and uncontested elections: the smaller the city, the larger the percentage of uncontested elections. In cities with populations less than 50,000, on average around 30 percent of mayoral elections are uncontested, whereas in cities over 100,000, around 10 percent are uncontested. This finding suggests that Figure 5.10: Percentage of Uncontested Races by City Size and Election Timing Over 100k 50 -100k- 20 -50k Under 20k 0.0 10.0 20.0 30.0 40.0 ■ Off Cycle ■ Midterm u Presidential Mayoral Elections in California, 1995 -2014 9. candidates are more attracted to the office of mayor in big cities. The relationship between election timing and uncontested races varies somewhat by city size. Perhaps most striking is the fact that in the smallest California cities, mayoral races are least likely to be uncontested if they are held off cycle. This relationship does not hold for medium and large cities, where mayoral elections are most likely to be uncontested when held off cycle (in cities over 100,000 off cycle and midterm elections yield nearly identical percentages of uncontested races). City Size and Incumbency Finally, we return to the question of incumbency. What we find is that first, there is no clear pattern with regard to the percentage of incumbents who run and the size of the city. As Figure 5.11 reveals, on average, there is a slightly higher rate of incumbents running in medium -sized cities than large and small cities, but the more striking pattern is the considerably higher rates of incumbency for mayoral races held during midterm elections. Across all city size categories, these elections had the highest rates of incumbency, ranging from 68 percent for cities under 20,000, to 75 percent and 73 percent for the two medium sized city categories, to 82 percent for cities over 100,000. The lowest rates of incumbency are found in mayoral races held during presidential years in California's largest cities (56 percent). In no other category does the average incumbency rate fall below 60 percent. Figure 5.11: Percent Races With Incumbents by City Size and Election Timing Over 100 50 -100k 20 -50k Under 20k 50.0 60.0 70.0 8010 90.0 a Presidential 0 Midterm Off Cycle When it comes to re- election rates of incumbents, there is some variation across city size and election timing, but as indicated previously, these rates are high across the board. The highest rate, 92 percent, is found in medium -sized municipalities (50- 100,000) for mayoral races that occur during presidential years, while the lowest, 75 percent, occurs in off - cycle elections in California's smallest cities. In general, small cities have the lowest rates of incumbent re- election (between 75 -80 percent), while larger cities on 10. Mayoral Elections in California, 1995 -2014 average have the highest rates (between 83 -92 percent for cities 50- 100,000 and 82 -90 percent for cities over 100,000). Trends Over Time One of the most pressing questions with regard to elections and political participation in the United States is whether and how much turnout has declined over time. Though no report or study has ever documented this systematically for local elections, it is assumed that declining turnout is not simply a feature of federal and state elections but local elections as well. When we look at the data for California, the picture is not as bleak as one might assume. Figure 5.12: Average Turnout in Mayoral Elections, by Election Timing, 1995 -2014 0 1994 1996 1999 2000 2002 Year 2006 2008 2010 2012 2014 OffCytle(n =299) MWlemi(n -411) fNecpent'W (n•315) As Figure 5.12 shows, since 1995, turnout in California mayoral elections held during presidential election years has remained relatively stable, increasing slightly from 2000 to 2004 to just over 40 percent and then returning to slightly less than 40 percent by 2012. Turnout in mayoral elections held during midterm years is also not strictly declining. Here we also see an uptick after 2002, with turnout reaching 30 percent in 2008. Given historic low rates of overall turnout in the 2014 midterm election, it is not surprising that we see a decline in turnout for mayoral races in California as well. Indeed, mayoral turnout is at its lowest point in the tine series in 2014 (23.8 percent). Turnout in off -cycle mayoral elections is not only the lowest, but also fluctuates more over time than on -cycle mayoral elections. It tends to increase in even - numbered years, though overall, the trend is declining. Indeed the gap in turnout over time in mayoral elections held a different time is quite striking. Trends in Turnout by City Size and Election Timing In Figures 5.13a and 5.13b, we take a closer look at these trends over time by again considering potential differences by city size. In the first panel, we plot average turnout for mayoral races concurrent with presidential elections, while in the second panel we include data over time for off -cycle Figure 5.13a: Average Turnout by City Size: Presidential Elections "a •gi" I 49, Iin 2000 201. 2006 2022 —Ltn m-20.0004, -11Q - - -- 20.0001060.00Dn -61) --- •60.0001010"00[n -63 — wit nht00-OWri -67; Figure 5.13b: Average Turnout by City Size: Off -Cycle Elections 91 666 1667 1666 2001 2006mQOm 2007 2006 2011 2013 LIN tram 20.000(n -36) - - -- 20.00010 MOOD (n -77) --- •60.000pt00. 400 {a -76} — };pretnevt00.007[n -t06k mayoral races. In the presidential cycle, we can see the overall positive trend in turnout quite clearly, though for the largest cities and those between 20- 50,000 there was also a decline from 2008 to 2012. We can also see that turnout has changed very little in cities between 50- 100,000, holding constant between 40-42 percent. This is also true for the smallest municipalities, where turnout has fluctuated between 38-42 percent. The picture looks quite different when it comes to mayoral elections held off cycle. We average turnout across each biennium for off -cycle elections, to make the results less erratic. Even so, turnout is erratic in the smallest cities, probably a result of the relatively small number of observations held in each biennium. While there is no evidence of a downward trend for small cities, the same is not true for mayoral elections in medium and large cities. In these series, turnout fluctuates much less and has witnessed a relatively steady decline over time, shifting from around 20 percent to figures closer to 10 percent by 2013. Figure 5.14: Mean Candidates in Mayoral Races, 1995 -2014 a — 3.5 — 3 - — 2,5 ..- 2 IS 0s 0 eAh �b R� <Pe dPe e4° �♦ �ti h cP� cQ`' cP�O �p� c c� o`o ♦♦ ♦ti ' r ♦ ♦ ♦ ♦ ♦ '4 °L 'V 35 30 25 20 15 10 5 0 Figure 5.15: Percent Unopposed Races, 1995 -2014 ♦�y ♦�,b ♦�11`��^.�'L�o'L�, ^�h � ry���yMry$ ���M�e. ��yo�a�4ti ��} �n,�����, Figure 5.16: Percent Incumbents Running and Winning, 1995 -2014 too — — 80 ` 80 tf 70 - — — 60 - - 50 — 40 10``�,e ♦� ^♦014 0 ♦�4t 1 w�b19 ♦ ®` ♦'t���',� ♦� Pct Running —incumbent Re-election Rate Trends in Candidate Supply When we look over time at the average number of mayoral candidates running for office, we see relatively little change. The peaks in this time series occur during off -cycle election Mayoral Elections in California, 1995 -2014 11. years, when a relatively small number of cities — typically the largest by population — holds elections. As shown in Figure 5.14, the average number of candidates never reaches three for on -cycle elections, which occur in even years. With regard to the incidence of uncontested races (Figure 5,15), we do see a gradual increase over time. In the 1990s, unopposed races averaged 14 percent per year. Between 2000 -2009, the average increased to 23 percent and over the past five years, on average, 26 percent of mayoral races in California were uncontested. Trends in Incumbency Finally, we consider the question of incumbency. Has the presence of incumbents in mayoral elections changed over time? Are incumbents more likely to win elections today than they were in previous years? In Figure 5.16, we compare the percentage of races with incumbents on the ballot and the incumbent re- election rate (the percent of incumbents winning a given race) from 1995 to 2014. The data show that on average, there has actually been a slight decline in the percentage of incumbents seeking re- election. Between 1995 -1999, on average 74 percent of mayoral races featured incumbents, whereas between 2000 -2009, 72 percent of races included incumbents, and between 2010 -2014 only 65 percent of mayoral races did. At the same time, the data show fluctuations in the incumbent re- election rate, but no overall trend. The average incumbent re- election rate across all three decades has remained constant, between 83 and 84 percent. 12. Mayoral Elections in California, 1995 -2014 6. A Closer Look at How Election Timing Affects Participation Analyzing the effects of changing from off- to on- cycle elections One of the most striking findings from the data in this and other studies of turnout in California municipal elections is the significant effect of election timing. Cities with elections during odd years and /or on dates other than Election Day have lower turnout than those with elections during presidential and midterm election cycles. The record- setting low turnout in the November 2014 midterm election — 42 percent of registered voters and 31 percent of eligible voters in California (McGreevy 2015), caused lawmakers in the Golden State to pay more attention to the issue. Consequently, in 2015 the state assembly passed SB 415, a law that requires cities with low voter participation (at least 25 percent below its own average during the last four statewide general elections) to consolidate their elections with the state elections. The law will take effect Jan. 1, 2018. In this final section of our report, we examine the possible impact that this law will have on turnout in mayoral elections. We do this by analyzing a set of cities that has already (voluntarily) changed their election dates from off to on cycle. Did turnout increase when these cities made this switch, and if so, by how much? We identified 16 cities that changed from off to on cycle between 1995 and 2014. In Lemon Grove, Oakland and Ukiah, elections were originally concurrent with statewide primaries held in March or June. All other cities that made the switch previously held their elections in odd years. Figure 6.1 provides a list of these cities along with the year in which their election timing change went into effect. Figure 6.1: Cities Switching From Off- to On -Cycle Elections 12N low "P 1006 e.X1 Mo 2012 IOU ucan L. DAM CsMwp 14nh L.m 10— OW— 4KM F.wf w FaeoeF um.. Pkhm." Rm unrman st H.1 i N—A YOVnlc+14 To assess the impact of the change in election timing, we first computed the average turnout in mayoral elections pre- and postchange.12 As the results in Table 6.1 indicate, average turnout in the 16 cities was 21.4 percent when mayoral elections were held off cycle and 36.3 percent after elections were changed to be concurrent with presidential and /or midterm elections. This difference of nearly 15 percentage points is statistically significant. While not as large as the nearly twofold increase that Hajnal et al. (2002) report, it nevertheless represents a sizable boost in electoral participation. Table 6.1: Turnout Pre- and Postswitch to On -Cycle Elections Km% Std.I?ov. Min Max N Prechanga 21.4 8.97 6.1 48.4 59 (Off—C 40 elections) _ Pastcltiange 36.3 9.99 14.3 58.1 49 fnn•cvcla alacdons) Diffovence of nicans WU (t - - 6.13) Is olgnificAnt at p e 0.001 As with any policy intervention, there are many potential threats that make it difficult to say for sure whether and how much the change in behavior can be attributed to the shift in policy as opposed to some other factor(s). For example, heightened attention to the problem of low voter turnout could lead to a temporary increase in participation. Over time, however, the effects of this attention could wear off, leading voters to resume to more normal levels of political participation. To investigate this possibility and to look more closely at how the effects of changes in election timing manifest themselves over time, we look at time series data for individual cities. Figure 6.2 displays interrupted time series data for the four cities adopting the election tinning reform for the 2006 November election (St. Helena, Perris, Richmond and Yountville). For each city, we plot turnout for all elections in our database, adding a marker to the time series to denote the change in election timing so that trends pre- and postelection change can be compared. In each city, the trend is positive for the two mayoral races after the change to concurrent elections was adopted. However, in each city we also see subsequent declines in turnout. That said, turnout levels remain higher postchange for each city, and since in three out of four cases, the drop in turnout occurred in 2014, where turnout hit a record low statewide, there is certainly reason to believe that the shift to on -cycle elections will have an overall positive and lasting effect on voter participation in mayoral elections. "To hold election date constant in each group, we excluded special elections and runoffs. Figure 6.2: Interrupted Time Series Data for Four Cities City of St. Helena 80 60 40 20 0 30 20 10 40 30 20 10 60 Ell 20 Mayoral Elections in California, 1995 -2014 13. 1997 1999 2001 2003 2006 2008 2010 2012 2014 City of Perris 1999 2001 2003 2006 2008 2012 City of Richmond L 1997 2001 2006 2010 2014 City of Yountville 1997 1999 2001 2008 2006 2010 2014 Mayoral Elections in California, 1995 -2014 13. In comparing these cities across other indicators, we find virtually no differences pre- and postswitch. For example, the mean number of candidates is 2.6 before and after the change in election timing, and incumbents run on average in 70 percent of contests. In addition, the mean margin of victory is 43 percentage points before the change and 45 percentage points after. Only with regard to the percentage of uncontested elections do we see much difference. Uncontested contests totaled 22 percent of mayoral elections before the switch and 34 percent after, It appears that the shift to concurrent elections has had a negative effect on candidate supply. Perhaps the prospects of running and campaigning in an environment where higher level offices are on the ballot and most in the spotlight discourage potential candidates for the mayor's office to enter the race. And the lack of candidates surely has effects on voters' interest in and attention to the race. If this pattern persists or worsens, it could very well wipe out the positive boost to turnout that results from shifting on- cycle elections. 14. Mayoral Elections in California, 1995 -2014 7. Appendices Knight Community Cities: Long Beach and San Jose In this section of the report, we shine the spotlight on the two Knight community cities in California — Long Beach and San Jose. In these cities, and 24 others where brothers John S. and James L. Knight owned newspapers, the Knight Foundation has invested more than $841 million in community initiatives since its creation in 1950. Based on the premise that cities will only succeed when people feel responsible for actively shaping the future of their communities, Knight invests in ideas that create a culture of civic engagement. Together with its national network, the Knight Foundation seeks to inspire the actions of residents in each of its communities toward the goal of building a better democracy. San Jose, located in Santa Clara County, boasts a population of nearly 1 million (986,320 based on the 2014 ACS). It is the third- largest city in California and the 10th - largest in the United States. It is the center of high tech industry and is known by many as the Capital of Silicon Valley. San Jose is a multiracial city, with Asians and Hispanics making up roughly one -third of the population, non - Hispanic whites about 29 percent and African - Americans about 3 percent. In 2010, median household income for San Jose residents was $82,531, putting them considerably above the national median. Not surprisingly, residents of San Jose are also very well educated, with 37 percent having at least a bachelors degree. At the same time, a considerable share of the population is foreign born (38 percent), and many of these residents are not naturalized citizens (18 percent). This means that many residents are legally unable to vote in municipal (or other) elections. Looking at the summary statistics of all mayoral elections in San Jose, average turnout is 21.5 percent, about 8 percentage points below the average turnout for all mayoral elections in California. On the other hand, San Jose is significantly above average when it comes to the mean number of candidates per mayoral contest: 6.4 (compared San Jose xwMG.p r n. Figure 7.1: Mayoral Turnout in San Jose 1998 -2014 30 25 20 is ~ 10 5 0 (6/1996) (11/1995)(8/2002) (6/2006)(11/2006) (6/2010) (6/2014)(11/2014) to 2.6 statewide). San Jose's mayoral elections are also quite competitive compared to statewide averages: 100 percent were contested, and the average margin of victory was 19 percent. Finally, incumbents ran in only 38 percent of contests and had a re- election rate of 75 percent. San Jose's mayors serve four -year terms, and mayoral elections are held concurrently with statewide primary elections in the spring. Run -off elections are held on Election Day in November and are concurrent with midterm elections, In Figure 7.1, we report turnout for all San Jose mayoral elections in our database. Long Beach is the other Knight community in California. It is located in Los Angeles County and had a little less than half a million residents (468,594) in 2014. Long Beach is the seventh - largest city in California and the 36th largest city in the United States. While Long Beach is also a multiracial city, its Hispanic population is 41 percent, making it the largest racial /ethnic group in the city. Compared to San Jose, the percentage of non - Hispanic whites in Long Beach is nearly identical (29 percent); however its Asian population represents only about 13 percent of the total population. Finally, African- Americans make up a considerably larger share of Long Beach's population at 13 percent. Residents of Long Beach are also not as educated or as economically advantaged as San Jose Long Beach wo Frww" )1 E M eva sis� f*H Ada sla. ( Lakewood °f r– � Cerritos /f I ! La Palma d, fl i1 II 8iwhy Icnu4llr^ I CG+Wn Pp +ky Gardens - s9 } — L' ing` ch Aiam ios Cypress Woos;aa i• I Los ti fl Rossmoor 103 CFil4l6a f i 08Nr791{1hT [4lrwS1 �, LdVillyd �-` 22 �€ # �! World 't,'�jW �'4 i`fpril .`.park •k .(, a,ina 54818ebch residents. The percentage of Long Beach residents with at least a bachelor's degree was 29 percent in 2012, whereas median household income was $52,721 — below the national median and significantly below that of San Jose. Finally, roughly 26 percent of Long Beach residents are foreign born, and in 2012 about 15 percent of these were not naturalized citizens. Like San Jose, elections in Long Beach occur in the spring of even years. However the general election takes place in April and is not concurrent with the statewide primary. If a runoff is necessary, these elections are held concurrently with the primary in June. Long Beach mayors served and were appointed by the city council until 1994, when the city switched to directly electing their mayors. The first directly elected mayor was Beverly O'Neill, who served three terms and is to date the only mayor of Long Beach to have won three consecutive elections. Interestingly, in 1994 Long Beach also adopted term limits. However, after being termed out in 2002, O'Neill ran for a third term as a write -in and won. Looking across all of the Long Beach mayoral elections in our database, average turnout is 13.8 percent, considerably lower than turnout in San Jose and average turnout in mayoral elections statewide. However, these elections are highly contested, averaging seven candidates per race in first -round elections, and there were no races where candidates ran unopposed. Runoffs have also been relatively frequent in Long Beach, with four of the last six mayoral races requiring a second round to produce a majority winner. The average margin of victory is 22 percent, putting Long Beach on par with San Jose. In addition, incumbents ran in 40 percent of Long Breach mayoral elections — about as frequently as they ran in San Jose, In Figure 7.2, we report turnout for all Long Beach mayoral elections in the LEAP database. Figure 7.2: Mayoral Turnout in Long Beach 1994 -2014 25.0 20.0 15.0 5.0 tiMl Al ggal ggwl gg0l .�,yptil (�o0til O�bl o�bl btip, o, `K Mayoral LleCtions in California, 1995 -2014 15. 7. Appendix List of Cities and Number of Mayoral Elections in the LEAP Database City name Elections Escondido, Calif. Eureka, Calif. Adelanto, Calif. 5 Fairfield, Calif. Alameda, Calif. 5 Ferndale, Calif. American Canyon, Calif. 4 Fontana, Calif. Anaheim, Calif. 5 Fremont, Calif. Antioch, Calif. 5 Fresno, Calif. Arroyo Grande, Calif. 9 Garden Grove, Calif. Arvin, Calif. 6 Gardena, Calif. Atascadero, Calif. 1 Gilroy, Calif. Atwater, Calif. 5 Gonzales, Calif. Avalon, Calif. 6 Grand Terrace, Calif. Azusa, Calif. 5 Greenfield, Calif. Bakersfield, Calif. 5 Grover Beach, Calif. Baldwin Park, Calif. 5 Guadalupe, Calif. Barstow, Calif. 5 Gustine, Calif. Benicia, Calif. 5 Hawthorne, Calif. Berkeley, Calif. 5 Hayward, Calif. Brentwood, Calif. 8 Hollister, Calif. California City, Calif. 10 Hughson, Calif. Calistoga, Calif. 9 Huron, Calif. Carlsbad, Calif. 5 Imperial Beach, Calif. Carmel -by -the -Sea, Calif. 5 Inglewood, Calif. Carson, Calif. 4 Irvine, Calif. Cathedral City, Calif. 10 Kerman, Calif. Ceres, Calif. 8 La Mesa, Calif. Chino, Calif. 4 La Quinta, Calif. Chula Vista, Calif. 8 La Verne, Calif. Coachella, Calif. 5 Lancaster, Calif. Colfax, Calif. 3 Lathrop, Calif. Colton, Calif. 8 Lawndale, Calif. Compton, Calif. 7 Lemon Grove city, Calif. Corning, Calif. 10 Livermore, Calif. Coronado, Calif. 5 Livingston, Calif. Del Rey Oaks, Calif. 7 Lompoc, Calif. Desert Hot Springs, Calif. 9 Long Beach, Calif. Dixon, Calif. 6 Los Angeles, Calif. Dos Palos, Calif. 6 Los Banos, Calif. Dublin, Calif. 10 Manteca, Calif. El Cajon, Calif. 5 Marina, Calif. El Monte, Calif. 5 Martinez, Calif. Elk Grove, Calif. 2 Marysville, Calif. Encinitas, Calif. 1 McFarland, Calif. 16. Mayoral Elections in California, 1995 -2014 6 5 5 7 5 5 7 10 2 6 2 3 5 3 10 4 10 5 2 10 4 5 10 10 8 5 10 2 5 8 5 6 9 8 10 6 5 9 5 10 5 5 2 Menifee, Calif. 2 Riverside, Calif. 6 Merced Calif. 10 Sacramento, Calif. 7 Milpitas, Calif. 10 Salinas, Calif. 9 Modesto, Calif. 7 San Bernardino, Calif. 7 Monrovia, Calif. 5 San Bruno, Calif. 8 Montclair Calif. 5 San Diego, Calif. 12 Monterey, Calif. 9 San Dimas, Calif. 5 Moorpark, Calif. 10 San Jose, Calif. 8 Morgan Hill, Calif. 10 San Leandro, Calif. 6 Morro Bay, Calif. 12 San Luis Obispo, Calif. 10 Napa, Calif. 4 San Marcos, Calif. 4 National City, Calif. 5 San Rafael, Calif. 5 Needles, Calif. 4 San Ramon, Calif. 5 Newark, Calif. 9 Sand City, Calif. 9 Newman, Calif. 9 Sanger, Calif. 2 Oakdale, Calif. 4 Santa Ana, Calif. 10 Oakland, Calif. 5 Santa Barbara, Calif. 4 Oceanside, Calif. 5 Santa Clara, Calif. 5 Ontario, Calif. 6 Santa Maria, Calif. 6 Orange, Calif. 9 Santee, Calif. 4 Orange Cove, Calif. 4 Seaside, Calif. 10 Oroville, Calif. 6 Simi Valley, Calif. 10 Oxnard, Calif. 10 Soledad, Calif. 6 Pacific Grove, Calif. 10 Solvang, Calif. 4 Palm Springs, Calif. 5 South El Monte, Calif. 3 Palmdale, Calif. 10 St. Helena, Calif. 9 Parlier, Calif. 4 Stockton, Calif. 7 Pasadena, Calif. 5 Suisun City, Calif. 5 Paso de Robles (Paso Robles), Calif. 8 Torrance, Calif. 4 Patterson, Calif. 10 Tracy, Calif. 10 Perris, Calif. 7 Turlock, Calif. 5 Petaluma, Calif. 5 Ukiah, Calif. 5 Pismo Beach, Calif. 6 Union City, Calif. 5 Pleasanton, Calif. 10 Upland, Calif. 5 Pomona, Calif. 7 Vacaville, Calif. 4 Poway, Calif. 5 Vallejo, Calif. 5 Rancho Cucamonga, Calif. 5 Vista, Calif. 5 Redondo Beach, Calif. 8 Waterford, Calif. 8 Rialto, Calif. 5 W. Sacramento, Calif. 6 Richmond, Calif. 5 Westminster, Calif. 10 Ridgecrest, Calif. 2 Yountville, Calif. 7 Rio Vista, Calif. 7 Riverbank, Calif. 8 Mayoral Elections in California, 1995 -2014 17, 8. References Anzia, Sarah F. "Timing and Turnout: How Off -Cycle Elections Favor Organized Groups" (University of Chicago Press, 2013). 2012a. "Partisan Power Play: The Origins of Local Election Timing as an American Political Institution," Studies in American Political Development 26 (1): 24 -49. 2012b. "The Election Timing Effect: Evidence from a Policy Intervention in Texas," Quarterly Journal of Political Science 7 (3): 209 -248. Bridges, Amy, "Morning Glories: Municipal Reform in the Southwest" (Princeton University Press, 1997). Hajnal, Zoltan and Paul Lewis. 2003. "Municipal Institutions and Voter Turnout in Local Elections," Urban Affairs Review 38: 645 -67. Hajnal, Zoltan, Paul George Lewis, and Hugh Louch. 2002. Municipal Elections in California: Turnout, Timing and Competition. San Francisco: Public Policy Institute of California. Johnson v. Bradley, 4 Cal. 4th 389, 399 (1992). League of Women Voters of California. 2012. California State Government Guide to Government: About Municipal Government www.guidetogov.org. Extracted August 2012. Legislative Counsel of California. California Election Code. Section 1000 -1003. http://www.leginfo.ca.gov/.hLml/elec—table—of—contents.html Lochtan, Roger W. "San Francisco 1846 -1856: From Hamlet to City" (University of Illinois Press, 1997). McGreevy, Patrick. 2015. "L.A.'s Low Voter Numbers Push State Officials Towards Easing Voter Process," The Los Angeles Times, March 14, 2015. Available at: http: / /www.latimes. com/ local /california /la- me -pol- election- turnout - 20150315 - story. html McGreevey. 2015. "California Assembly OKs measure to Boost Voter Turnout in City Elections." The Los Angeles Times. July 16, 2015. Available at: http: / /www.latimes. com / local /political /la- me- pc- lawmakers- approve- measure -to- boost- voter- turnout -in- cities- 20150716 -story. html Swanbeck, Sarah, Leila Pedersen, Hinnaneh Qazi, & Kathay Feng. 2015. Getting to 100% How Changing the Election Date Can Improve Voter Turnout. Sacramento: California Common Cause. Trounstine, Jessica. "Political Monopolies in American Cities: The Rise and Fall of Bosses and Reformers" (University of Chicago Press, 2008). U.S. Census Bureau. 2013. Census of Governments, Individual State Descriptions: 2012, U.S. Government Printing Office, Washington, D.C. Wood, Curtis. 2002. "Voter Turnout in City Elections," Urban Affairs Review 38(2): 209 -231. Zucker, Lucas. 2015. "The Discriminatory Roots of Odd -fear Elections," It Bends Toward Justice Blog. Nov. 8, 2015. Available at: http : / /itbendstowardjustice. com /category /electoral- politics/ 18. Mayoral Elections in California, 1995 -2014 RICE I KINDER INSTITUTE FORURBAN RESEARCH The mission of the Kinder Institute is to: • Advance understanding of the most important issues facing Houston and other leading urban centers through rigorous research, policy analysis and public outreach • Collaborate with civic leaders to implement promising solutions to these critical urban issues ^R wom JT- 11T, - lhz� U \ 7 � r I A-6i t E i= I VOTING SYSTEMS ASSESSMENT PROJECT G • V VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Table of Contents I. Words from Dean 2 II. Project Overview 3 -6 III. Voting System Design and Development 7 a. IDEO 7 b. Human - Centered Design 7 c. Agile Approach 7 IV. Current Voting Experience 8 V. New Voting Experience 9 -16 a. Ballot Marking Device 12 -13 b. Interactive Sample Ballot 14 c. Electronic Pollbook 15 d. Vote Centers 15 e. Vote by Mail 16 f. Tally 16 VI. Community and Stakeholder Engagement 17 -25 a. Advisory Committees 17 -18 b. General Voting System Principles 19 -20 c. Community Engagement Activities 21 -24 d. Communication Strategy 25 VII. Legislative Efforts 26 -27 a. SB 360 26 b. SB 439 26 c. SB 450 27 VII. Exhibits 28 -61 a. List of Awards 28 b. VSAP Committee Members 29 -43 c. Media Coverage 44 -48 d. Community Events 49 -58 e. Internal Project Team 59 -60 f. Design Evolution 61 VIII. Stay Connected 1 VOTING SYSTEMS ASSESSMENT PROJECT - VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Words from Dean 9 I am excited to share with you this culminating report detailing the accomplishments and milestones during the System Engineering and Design Phase (Phase III) of the Voting Systems Assessment Project (VSAP). We are one step closer to providing a new and improved voting experience for the County's electorate that ensures the delivery of accessible, secure, trustworthy and transparent election services. This report provides a comprehensive detailing of the design process, the development of the various components of the new voting system, research, partnership with stakeholders, and the activities that led into the final system design and specifications. As detailed in this report, we have developed functional prototypes that feature sophisticated hardware and software specifications that allow for an interactive demonstration of the voting process. We produced the final system design for the Ballot Marking Device (BMD), an improved Vote By Mail (VBM) ballot, an Interactive Sample Ballot (ISB), a modernized tally system, and developed the concepts for expanded election services including vote centers and early voting. We actively supported legislation that would allow for the regulatory environment needed to implement the new voting experience. With the voting experience model now identified, our work continues as we refine the systems and develop specifications for the manufacturing of the device. I am grateful to the individuals who have contributed their time and effort into the project. This process was truly a collaborative effort among the members of the VSAP Advisory Committee and Technical Advisory Committee, Board of Supervisors, community leaders, stakeholders, and the general public. The VSAP allowed voters to have a voice in the development of their voting system and shape a fundamental democratic process. We continue to encourage your participation and engagement as we move forward to the next phases in the project and the full implementation in 2020. DEAN C. LOGAN Registrar- Recorder /County Clerk Los Angeles County VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Project Overview os Angeles County established the Voting Systems Assessment Project (VSAP) to modernize its aging voting system and create a voting experience that meets the needs of its electorate. The InkaVote Plus system, currently used by Los Angeles County, is nearing the end of its service life and relies on major components that were developed in the 1960s. Due to the size and complexity of Los Angeles County, finding a voting system to replace the aging InkaVote Plus system is not an easy task. The County provides election services to over 5 million registered voters in 10 languages. The VSAP takes a collaborative and data driven approach that focuses on the needs of voters and maximizes stakeholder participation. The VSAP is a comprehensive multi -phase project. These phases represent significant and important efforts towards voting system modernization and are a testament to the thorough and unprecedented approach taken by the VSAP. • Phase I: Public Opinion Baseline Research (September 2009 — July 2010) • Phase II: Process Assessment (January 2011 — December 2011) • Phase III: System Design and Engineering (January 2012 — September 2016) • Phase IV: Manufacturing and Certification (October 2016 — December 2019) • Phase V: Implementation Project Timeline Public Opinion Process Baseline Research Assessment (Sep 2009 -Jul 2010) (Jan 2011 - Dec 2011) Objective: Phase I of the project sought to compile an array of baseline data from multiple stakeholders that included voters, pollworkers, advocates, key community organizations representing traditionally underserved voter constituencies, and elections staff. 2010 Objective: Phase II of the project sought to define fundamental guiding principles of the project, establish a formalized stakeholder input body for the duration of the project, and to evaluate and assess the landscape for acquiring a new voting system. VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net 2011 Phase III: System Design and Engineering (Jan 2012 - July 2016) Objective: Phase III of the project will identify the development strategy for a new voting system, establish a formal advisory committee with technical expertise, design a new voting system and develop the engineering specifications for manufacturing and certification. 2016 Phase IV: Manufacturing and Certification (Aug 2016 - Dec 2019) Objective: Phase IV of the project will result in the manufacturing and certification of the new voting system and its components. K1111141117 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Project Overview In Phase I of the project, an array of baseline data that would shape the overarching strategy for voting system modernization was gathered. This data was gathered from election stakeholders and subject matter experts such as voters, pollworkers, advocates, key community organizations and elections staff through a variety of research and engagement activities. This research focused on evaluating the current voting system and experience, and learning what users expect of the future voting system. The research revealed that users expect more than just an upgrade in voting technology, and modernization efforts needed to improve the entire voting experience. Phase II Building on the research and [earnings from Phase I, the VSAP Advisory Committee (AdCom) was established in Phase II to ensure the voice of the voter continued to guide the voting system design process. The AdCom is a formal engagement body composed of stakeholders and experts in elections that represent different communities within the Los Angeles County electorate. As their first task, the AdCom took the results from the research conducted in Phase I and used that data to create and adopt the General Voting System Principles which acts as a guide for voting system modernization. These principles ensure that the new voting system meets the diverse needs of Los Angeles County voters. Following the development of the General Voting System Principles, the Registrar- Recorder /County Clerk (RR /CC) began its search for a new voting system by assessing the voting systems market and regulatory environment in which these systems are implemented. Prior to conducting this research, the RR /CC had participated in a Request for Information (RFI) issued by the City of Los Angeles in search of federally certified and state approved voting system, and found that none of the seven voting systems evaluated met the City's requirements. The RR /CC also evaluated the acquisition models by which it could acquire a new voting system that would meet the needs of Los Angeles County and its voters. The RR /CC collaborated with a research team of graduate students from UCLA Luskin School of Public Affairs to conduct research on regulations governing voting systems testing and certification process and its impact on Los Angeles County's goal to implement a new voting system. The research found that without changes to the regulatory environment, it would be very difficult for the RR /CC to meet its goals of acquiring and implementing a new voting system. These factors along with feedback from the AdCom made a strong case for the RR /CC to acquire a new voting system by engaging in a voting system development project. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Project Overview Phase III of the project marked a major transition from voting system research to the design and development of the new voting system. The work in Phase III of the project was spread across three distinct and coordinated efforts: Voting system design, stakeholder engagement, and proactive legislative action. In order to continue engaging stakeholders and incorporate the expertise needed in voting system design, the VSAP Technical Advisory Committee (TAC) was established. The TAC was established to provide the VSAP with the necessary technical expertise in technology, security, transparency, and accessibility during voting system design. The 12 member TAC is a diverse group composed of subject matter experts from a variety of industries and fields. The expertise and guidance provided by the TAC has been an invaluable component to the completion of Phase III. In addition to engaging the members of the TAC, communication and outreach efforts engaged the public and kept them informed about project developments. To begin to envision and design a new voting system and in an effort to remain aligned with the VSAP values of transparency, citizen participation, and utilizing sound data during this stage, the VSAP launched an "Open Design Search" in January 2012. The Open Design Search engaged a broad range of experts, designers, and the general public to begin to gather ideas for the design of an innovative voting system that will meet the unique needs of Los Angeles County's large and diverse electorate. There were two primary components to the Open Design Search: 1) Open Innovation Challenge and 2) Voter Experience Brainstorming Workshops. This Open Design Search was conducted in partnership with the Information Technology Innovation Foundation Accessible Voting Technology Initiative, Election Verification Network, OpenIDEO, and with funding from the Election Assistance Commission and resulted in over 150 concepts for improving the voter experience for Los Angeles County voters. A full report of this Open Design Search is available on the VSAP websitel. In 2013, the RR /CC identified and engaged IDEO to begin to analyze all the data and concepts gathered since project kick -off and to begin to translate that information into refined designs. IDEO is an award - winning global design firm that specializes in human - centered design. This design methodology focuses on users and finds innovative solutions to meet their needs. The engagement with IDEO produced design and engineering specifications for a new voting experience which consists of a new Ballot Marking Device (BMD), an improved Vote by Mail (VBM) ballot, an innovative Interactive Sample Ballot (ISB), and a modernized Tally System. Each of these components was the product of extensive research, stakeholder engagement, the human - centered design process, iterative prototyping, and consultation with the VSAP AdCom and VSAP TAC. Together these components provide voters with an improved modernized voting experience that is more accessible, reliable, secure, and transparent. 1 http: / /vsap.lavote. net /wp- content /uploads/ 2016/ 06 /open_design_search_report.pdf VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Project Overview Given the wide scope of the VSAP's modernization efforts, it became apparent that legislative action would be required to make the necessary changes to the regulatory environment to support the VSAP and implement the new voting experience. The VSAP took a proactive role in monitoring and influencing election legislation. These efforts resulted in the passing of SIB 360, SIB 450, and SIB 439. SIB 360 allows for the development and implementation of publicly owned voting systems. SIB 439 and SB450 expand accessibility and options for voters by authorizing same day voter registration, the ability to vote anywhere within their county's jurisdiction, and requiring counties to provide an early voting period beginning ten days before election day. The project will continue these legislative efforts and leverage the unique research, county resources and political capital available. The VSAP has gained national recognition for its innovative approach and important achievements. The VSAP has received awards from respected organizations such as the Election Verification Network, the National Association of County Officials, and Government Technology Magazine. For a complete list of awards, please refer to Exhibit A. With the defined voter experience and system engineering and specifications completed in Phase III, the project will transition into Phase IV: Manufacturing and Certification. New partners need to be identified and engaged for system manufacturing and certification where necessary. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Voting System Design and Development IDEO IDEO's experience and approach is well aligned with the VSAP's values and goals and has proven to be a great asset to the project. IDEO is an award - winning global design firm that takes a human - centered, agile design approach to helping organizations in the public and private sectors innovate, develop new products, and provide better customer service. IDEO has great experience developing new ways to serve and support customers (or the public) by uncovering latent needs, behaviors, and desires. Furthermore, IDEO has a proven track record envisioning and bringing to life new products, services and spaces. IDEO's engagement has allowed us to achieve great accomplishments. IDEO's design efforts, which focused on human factors such as usability and accessibility, generated key findings that shaped the design of the voting system. IDEO incorporated data gathered since the launch of the project into a new and improved voting experience which satisfies the needs of Los Angeles County voters. Human - Centered Design Historically, voting system design has not been driven bythe needs of the voters. Primarily, voting systems have been developed to satisfy regulatory requirements and the needs of election administrators. The VSAP's approach to voting system design aimed to focus on voters' needs. With that in mind, the VSAP adopted a non - traditional human - centered design approach to modernize the current voting system. By engaging the public, advisory committees, and key stakeholders, the VSAP prioritizes the needs of voters throughout the development of the new voting system. This process helps facilitate transparency, which in turn builds public trust. Throughout the design process, IDEO and the VSAP team conducted research with the public and incorporated their input with each prototype design iteration. These research efforts were comprised of focus groups and multiple user testing sessions to collect qualitative data. The data gathered was a combination of observing user interactions with the design prototypes, interviewing users to document feedback, and having users complete surveys. This data was analyzed and used to refine each prototype. This agile, iterative process was repeated until the final design was developed. Agile Approach The agile approach utilized in this project is an iterative, incremental method of managing the design and build activities for the project. This approach allows for requirements and solutions to evolve through collaboration of the project teams, designers, committee members and project stakeholders. By following the agile development methodology, there was an opportunity to assess the direction of the project throughout the design and development process. Utilizing this approach, the new voting experience went through an iterative design process, which involved developing prototypes for various system components, testing prototypes, gathering and analyzing data from each test, and continuing to refine the components to arrive at a design that satisfies the needs of the County's diverse voters. Exhibit F shows the design evolution of the voting system. VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Current Voting Experience In the current voting system, voters are assigned a polling place based on their residential address and precinct. Precincts are used to identify what contests a voter is eligible to vote for based on their residential address. Voters must go to that polling place on Election Day between the hours of 7:00 a.m. and 8:00 p.m. to vote. Each polling place is equipped with a paper roster of eligible voters residing in the precinct, a ballot box, paper ballots, and marking devices necessary for voters to mark and cast their ballots. Los Angeles County currently usesthe InkaVote Plus system, which consists of a Vote Recorder, an Accessibility Booth, a Precinct Ballot Reader (PBR), an Audio Ballot Booth (ABB) and a central ballot box. Voters are required to check -in and sign the roster where they are given a ballot. A voter takes their ballot to the vote recorder and makes their selection using the stylus on the device. The voter uses an ink stylus to stamp the vote mark in the desired vote position, and the voter's selections are captured in the corresponding ovals on the paper ballot. Voters who prefer to vote in a language other than English, as well as voters with visual impairments who prefer or require an audio ballot, utilize the Audio Ballot Booth to make their selections on a ballot. Once a voter has finished marking their ballot, they take it to the PBR which is situated above the ballot box. The voter inserts their ballot into the PBR, which checks for blank ballots or over - votes. An over -vote occurs when more than the maximum number of selections allowed for a contest were made. If a ballot has over -votes or is blank, the PBR notifies the voter, who can choose to cast their vote as is, or spoil it and be issued a new ballot. If a ballot has no errors, it is simply inserted into the ballot box. After the polls close, the paper ballots are returned to the RR /CC where they are inspected, sorted, and tallied. In addition to voting at the polls on Election Day, voters also have the option to go to the office in Norwalk 29 days before Election Day and cast a ballot in- person. Alternatively, voters can request a Vote by Mail ballot that allows voters to vote at their own convenience and return their ballot through the mail at any time up until Election Day or return it in- person at any polling place on Election Day. The current processes and technology used to administer elections has remained relatively unchanged over the last 45 years. Over that time there have been significant changes in the size and diversity of the electorate as well as the lifestyles of these voters. Furthermore, the public's expectation of the public sector has evolved. Finally, technology has greatly evolved during this period. AM �yJ T- - m ,y 4 VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience The vision for the new voting experience includes: �i Tally System: Supports ballot -level auditing for a more open and transparent counting process. The improved system can capture and store ballot images, tally both BMD and VBM ballots, and ensures accurate reporting of results. Electronic Pollbooks: Allows pollworkers to verify registration eligibility of any County voter. This new roster eliminates the need for the voter to go to one pre- assigned polling place with a paper roster that lists the voters for that precinct. 9 VOTING SYSTEMS ASSESSMENT PROJECT = VSAP.lavote.net ) ISB Interactive Sample Ballot: Provides voters the opportunity to mark and save their selections on an electronic sample ballot which generates a selections QR code which can then be taken to a vote center and scanned on a Ballot Marking Device to transfer selections onto the Ballot Marking Device for verification and printing of an official ballot. Ballot Marking Device: Allows voters to use technology for an easy and accessible experience, while maintaining a paper ballot for the security and integrity of the election. Early Voting: Allows voters to mark and cast a ballot over an extended period of days. The voter will no longer be limited to voting on one particular day. 0 Vote Centers: Allow voters to mark and cast a ballot at any vote center location throughout the county. The voter will no longer be limited to voting at an assigned polling place. New Vote by Mail Experience: Will provide voters with a much more user friendly voting experience. The new ballot and envelope design makes voting a Vote by Mail ballot much clearer and easier to understand. VSAP.lavote.net E VOTING SYSTEMS ASSESSMENT PROJECT 10 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience The new and improved voting systems developed by the VSAP addresses many of the concerns with the current system and represents a complete transformation of the voting experience in Los Angeles County. This transformation extends beyond the polling place and the equipment voters use to mark their ballot. It entirely redefines the voting process and expands the opportunities voters have to cast their ballot. The new voting experience provides significant improvements by: • Providing all voters the ability to vote on the same device, regardless of their need to use accessibility features or vote in a language other than English • Granting voters the option to vote at any vote center location in the County • Protecting all voters' rights to privately and independently mark and cast their ballot • Expanding the opportunity for early voting prior to Election Day • Recording vote selections on paper in human readable text which more clearly captures voter intent and increases public trust • Providing a more accessible and usable Vote by Mail experience The voting experience is comprised of multiple components that include: • A Ballot Marking Device (BMD), which is a new voting device that incorporates a customizable touchscreen interface, an audio interface, and a paper ballot. • An Interactive Sample Ballot (ISB) which is an online platform where voters can pull up their sample ballot electronically, pre -mark their selections, generate a quick response (QR) code that can be scanned at any vote center to transfer selections onto an official ballot. • An electronic pollbook for voter check -in at vote centers where pollworkers can access the voter registration data necessary to determine voters' registration status and capture their signature. • Vote centers which will allows voters to cast their ballot anywhere in the county. • A new Vote By Mail (VBM) ballot that provides a more user - friendly and accessible experience for voters with a full -faced marked sense ballot which contains contests and selections on one document. • A modernized tally system that includes scanners to capture ballot images, software to read and tabulate the vote selections, and an interface to report the results. 11 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience Ballot Marking Device (BMD) The new BMD is noticeably more modern in appearance than the current InkaVote Plus voting system. At a glance, the new BMD has a contrasting yellow and black color scheme, it has a privacy shield around the top, an adjustable touchscreen display that looks like a tablet, a set of headphones, a tactile keypad, a pathway for ballots, and four standing legs with noticeable clearance for wheelchair accessibility. Only after interacting with the device will a lot of the features come to surface. Voters have a number of options to navigate the voting process: using only the touch screen, using the touch screen with the audio ballot, using the touch screen and tactile key pad, using the audio ballot with the tactile key pad, or using an assistive device via the dual - switch port with either the touchscreen or the audio ballot. Both the touch screen and audio ballot are customizable by the voter. The touchscreen user interface also allows voters to adjust screen contrast and font size. The audio ballot allows for volume and speed adjustment. Both the audio ballot and the touchscreen will support the mandated 10 languages. The voter will be able to select their preferred voting language and toggle between languages at any time during the voting process. The device offers the ability to add additional languages as necessary in the future. Voters can navigate either the touchscreen user interface or the audio ballot using the tactile key pad that can be useful to voters who have difficulties touching and /or seeing the touchscreen. The control pad can be removed from its nested area and put on the lap of the voter for easier reach. Key pad buttons are uniquely shaped and labeled to assist visually impaired voters. In addition, the device is equipped with audio and dual - switch ports for voters who would like to use their own assistive devices to navigate the voting process. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 12 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience A built -in printer, scanner and integrated ballot box will streamline the voting process for voters. The new device will allow voters to make their selections, print and review their ballot, and cast their ballot into the ballot box all in one location without the requirement to go to another device or even pick up and hold the ballot. The QR code reader will scan the blank ballot at initiation and display the voter's ballot style so the voter can begin the voting process. If a voter has made their selections on the ISB, they can scan the QR code on the ISB and go directly to reviewing their selections, and make any changes if needed. Voters then print and cast the ballot on the same device. Each ballot box will be secured and has the capacity to hold up to 250 ballots. If the ballot box becomes full, there will be a secure process to replace the ballot box while protecting the confidentiality of the ballots and allowing voting to continue seamlessly. The BMD is designed to protect a voter's privacy while voting. The yellow privacy shield as well as the security screen prevent other people from being able to easily view the voter's screen. Additionally, if a voter is navigating the voting process using the audio feature and controller, they have the option to turn off the screen so nothing appears on the display. Finally, a voter's selections are not stored in memory on the BMD to maintain privacy of the vote. The BMD combines the functions of five current separate devices into one. The new device combines all the functions and accessibility features of: 1) the polling booth with ballot recorder, 2) Precinct Ballot Reader 3) Audio Ballot Booth, 4) wheelchair accessible voting booth and 5) ballot box. Voters can go to any of the new BMDs to mark their ballot and use any of the desired accessibility features. The BMD design also takes into account the needs of the election administrator. The BMD utilizes modular components for easy set -up /breakdown, transportation, storage, maintenance, and updates to system software and hardware. 13 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience Interactive Sample Ballot (ISB) The development of the ISB is one of the most innovative enhancements to the voting experience. Currently, voters can mark their sample ballot booklet, take it into a polling place, manually copy the selections from the sample ballot booklet onto the ballot, and then cast their ballot. Using the new ISB, voters can mark their choices on an electronic device, save selections as a QR code, go to the polling place, scan the QR code to instantly transfer their selections onto a BMD, verify them, print and cast their ballot. The new ISB will make the voting process much quicker and easier for voters by eliminating the need to manually transfer each individual selection. The ISB can be accessed through a responsive website from any computer or mobile device with an internet connection. Voters have the flexibility to interact with the ISB using a preferred assistive device, such as a screen reader. Once the voter has made their pre - selections on the ISB, they can take it into the polling place in two different ways. The voter can print their selections on a sheet of paper or they can save their selections on their mobile device. Along with the selections which will be encoded in a QR code, the voter will be provided next steps to complete casting the vote, information on interacting with the BMD using the ISB at the polling place, and an area for the voter to write down the address of their desired vote center. VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 14 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience 1 Electronic Pollbook An electronic potlbook is an alternative to a paper roster for checking in voters at a polling site, and is key to making the vote center experience possible. Through an electronic pollbook, a pollworker can access a voter's registration status and ballot style, as well as capture the voter's signature. The new BMD has been designed to be compatible with many existing electronic potlbook solutions with little customization requirements. Electronic pollbook solutions primarily consist of a hardware component, such as a laptop or tablet used by the pollworker, and a software component that provides access to voter registration information through a user interface. The voter registration data may be stored locally on electronic pollbooks or may be hosted on a central database accessed by networked electronic pollbooks. Many of the benefits and capabilities of an electronic pollbook are dependent on a central database and a network connection. The benefits for voters include a faster and more accurate voter check -in, and the ability for their registration status to be verified at any vote center. Electronic pollbooks also benefit election administrators. Electronic pollbooks allow for more accurate, voter rolls since the time delay for printing and delivering paper rosters is eliminated. Pollworkers can have real time rosters instead of rosters printed days or weeks prior to Election Day. Electronic pollbooks allow for real -time vote center monitoring and turnout statistics. They also improve the post - election reconciliation process by eliminating the need to convert data from paper records into electronic records. The streamlining of these processes has the potential for major cost savings. Vote Centers With our current system, voters who prefer to vote in person are limited to casting their ballot at their assigned polling place, or cast a provisional ballot if they choose to cast their ballot at a polling place that is not their assigned polling place. The provisional voting process is not clearly understood or liked by voters and costly for election administrators. Furthermore, voters may not be presented with all the contests they are eligible to vote in. In the vote center model, voters can cast a ballot at any vote center location in the County. Pollworkers will be able to verify a voter's registration status and provide them the correct ballot style, preventing the need for the voter to cast a provisional ballot. Furthermore, there will be a 10 day early voting period where a voter can go to any vote center to cast their ballot. This new vote center model allows voters more flexibility and options for casting an in- person ballot. It is more aligned with the lifestyle of Los Angeles County voters. 15 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING New Voting Experience Vote by Mail (VBM) With the development of a new in- person voting experience, comes an enhanced Vote by Mail (VBM) ballot system. The proposed VBM ballot sets out to satisfy the needs of election administrators, while presenting a simple usable design for voters. The new VBM packet contains a secrecy sleeve, a foldable double -sided ballot, and a return envelope. Features such as the ballot size, paper thickness, font size, and multilingual ballot styles offer voters a simple and easy voting experience. The ballot dimensions bay be 8x11 inches or 11x17 inches to accommodate to elections with a small number of contests as well as elections with a large number of contests while minimizing the number of pages. Paper thickness enhances the durability and life span of the ballot. Vote by mail ballots will be available in bilingual formats with a font size and layout that makes it easy for voters to understand and mark the ballot. Tally The scanning of paper ballots and the tally of votes will need change with the implementation of the new voting system. Currently, ballots are scanned and tallied at a central facility using optical mark -sense technology. With the new tally system, paper ballots will be scanned to a digital image and those images will be used to tally the votes using image processing technology. Although votes will continue to be tallied at a central location, the RR /CC will explore the option of implementing remote ballot scanning locations strategically placed throughout the County. Since the results of image processing can be transported more quickly over a secure network than paper ballots can be driven to a central facility, it may be possible to reduce the time it takes to produce tally results. An early prototype of a tally system is currently being developed. VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 16 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement Advisory Committees The system design and engineering process was greatly guided by the VSAP Advisory Committee (AdCom) and the VSAP Technical Advisory Committee (TAC.) The VSAP established the committees to provide guidance throughout system design, development and implementation. The members of the VSAP AdCom are representatives from various community organizations that represent the County's diverse electorate. Also represented are critical stakeholders such as election administrators, political parties, and members of academia. The VSAP TAC is composed of individuals who have profound expertise in election technology, accessibility, usability, and security. These individuals come from non - profit groups and academic institutions across the country. For a complete list of the committee members and their biographies, please refer to Exhibit B. Committee members actively participated in the consultation process throughout Phase III. Regular in- person meetings were held at the RR /CC headquarters and at the IDEO offices. These meetings were an avenue for the members to provide their technical input and recommendations for further refinements to the system and design. In addition, the VSAP team facilitated conference calls for committee members to provide their input on usability, accessibility, security, and other key design decisions. These committees have served to safeguard the integrity and transparency of the process. The committee members contributed valuable time and input to the project. Their engagement to the project will continue as the project transitions into the Phase IV: Manufacturing and Certification. 17 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement EF HARDWARE PROTOTYPES USER EXPERIENCE Me- 7—TnaLan AM i AIIIIIIII ENDA VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 18 A. ��ES� L —o,�AD—, ����_��,� NIC�"��, er NS OPI I P1 C7= T. 0n sr�T VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 18 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement General Voting System Principles At the forefront of the design process was a set of 14 design principles that were adopted by the VSAP AdCom to ensure that the new design meets the diverse needs of current and future Los Angeles County voters. The specific goal of these principles is to articulate the importance of: voter access and interaction with the voting system, security and auditability, as well as the operational requirements for transporting, setting -up, and operating the voting system. Transparency Ability to Instill Public Trust Minimal Rower Requirements 000 ' cost - Effectiveness �- Flexibilty 'ems; Integrity of Options to Cast Vote Ease of Use Scalability Safe and Secure Storage Trust Accessbili'ty Portability 1. The voting system must provide for transparency. The processes and transactions associated with how the system is set up, run, and stored should be easy for the public to understand and verify. This should include making hardware components available for inspection, and source code to the extent that the manner of doing so would not jeopardize system security or availability. 2. The voting system must be scalable. The system must provide sufficient technical and physical capacity to accommodate large and complex ballot styles, growing language needs, extremely large numbers of precincts and consolidation of elections with local districts and municipalities. 3. The voting system must be flexible. It must provide the ability to adapt to different election types, environments, and changing regulatory requirements, without the need to replace the entire system or to undertake costly system modifications that potentially compromise security. 4. The voting system must instill public trust by having the ability to produce a physical and tangible record of a voter's ballot to verify the ballot was marked as intended before it is cast and to ensure auditability of the system. It must demonstrate to voters, candidates, and the general public that all votes are counted as cast. 5. The voting system must have integrity and be accountable to voters and follow existing regulations. System features must protect against fraud and tampering. It should also be easy to audit and produce useful, accessible data to verify vote counts and monitor system performance. 6. The voting system must offer a variety of options to cast a vote to ensure that a single /fixed method of voting does not prove to be a barrier and source of disenfranchisement for any group of voters. The system should allow for variety in the location, time, and equipment used to cast a ballot. 19 VOTING SYSTEMS ASSESSMENT PROJECT - VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement 7. The voting system must guarantee a private and independent voting experience for all voters, including voters with a full range of types of disabilities and voters with limited English proficiency. Voting system features must allow the voter to select the language, adjust display features, alternate ballot formats (e.g. Audio Ballot), and method of controlling the marking tool, allowing voters to cast a ballot independently. 8. The voting system must be easy for all voters to use, in particular, for voters with a full range of types of disabilities and voters with limited English proficiency. The system must support plain language and be intuitive, user - friendly, and accessible to all, in order to minimize and easily identify voter errors. It should also provide all voters the ability to easily correct any errors that appear on their ballot prior to casting their ballot. 9. The voting system should be easy and reliable for election workers to use, set -up, breakdown, and explain. 10. The voting system must be portable. It should be lightweight and compact enough for transportation, setup, and efficient storage. A portable system could include features such as hand grips, handles, straps, and wheels that make transporting and maneuvering the voting system easy. 11. The voting system must include features for safe and secure storage. It should include features such as locks and security seals to protect the integrity of the machine while in the custody of election workers or in storage with election officials. 12. The voting system must have minimal and /or flexible power and connectivity requirements. It should not require such an extensive amount of power and connectivity that it limits locations where the voting system can be deployed. 13. The voting system must have minimal requirements for system boot /programming at polling sites and /or vote centers. It must also provide intuitive and quick fix troubleshooting solutions to empower election workers on Election Day. It should be easy to set up for operation by election workers at polling sites and /or vote centers. 14. The voting system must be cost - effective. Costs considered should include procurement, operating, and maintenance costs as well as consideration of expected system /equipment lifespan. VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 20 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement Community Engagement Activities Since its launch, the VSAP has engaged voters and other key stakeholders through a collaborative and participatory process. This has allowed for extensive data to be gathered regarding the needs and preferences of the diverse Los Angeles County electorate. To date, the Department has engaged over 3,700 voters, poll workers, and election administrators through surveys, focus groups, community discussions, user testing, brainstorming sessions, workshops, interviews and prototype demonstrations to gather the public's feedback and input into the voting system design. The VSAP team has conducted prototype demonstrations and project updates for various organizations. These demonstrations provide a simulation of the voting experience utilizing the BMD. Various community organizations were actively involved during Phase III. Among these organizations are the California Council of the Blind, United Cerebral Palsy of Los Angeles (UCPLA), Native American Veterans Association (NAVA) and the Voter Accessibility Advisory Committee (VAAC), the League of Women Voters, the NALEO Educational Fund, Asians American Advancing Justice, and many others. Organizations assisted us in recruiting participants for various user testing and research activities. These presentations were opportunities to gather feedback from stakeholders and guide decisions around the design. 21 VOTING SYSTEMS ASSESSMENT PROJECT - VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement I abbibb, (440 VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 22 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement The following table shows the community engagement activities conducted to ensure active involvement of the public since the launch of the project. For a full description of these events, please refer to Exhibit C. Date Activity Number of Participants "Technology, Diversity, and Democracy: The September 21, 2009 Future of Voting Systems in Los Angeles County" 100 Symposium March 11 -29, 2010 Countywide Voter Survey - Phone 651 March 16 -28, 2010 Countywide Voter Survey - Online 500 March 31 - April 2, 2010 Focus Groups - RR /CC Staff 64 April 5 -6, 2010; Focus Groups - Registered Voters 100 April 29 - May 3, 2010 1,100 April 29 - June 8, 2010 Poll worker Survey - Online May 7 -11, 2010 Focus Groups - Local Election Officials, City 26 Clerks July 21, 2010 Community Discussion - Language Groups Community Discussion - Voter Integrity Groups 9 August 11, 2010 9 September 20, 2010 Community Discussion - Disability Groups Open Innovation Challenge 6 January 24 - March 28, 2012 154 January 25 - February 23, Brainstorming Workshops - AVTI 32 2012 Election Verification Network (EVN) Conference March 30, 2012 Session 24 April 5 -6, 2012 Brainstorming Workshops - RR /CC Staff 25 October 1 -2, 2013 User Testing - Atkins Research 40 November 4 -5, 2013 User Testing 8 November 7, 2013 User Testing - United Cerebral Palsy of Los 20 Angeles 95 January 27 - February 1, Focus Groups - Atkins Research 2014 March 13, 2014 City of Los Angeles Presentation and Project 25 Update 30 September 20, 2014 Tri- League of Women Voters Los Angeles Chapter 20 September 30, 2014 Industry Hills Rotary Club 24 October 2, 2014 Empowerment Congress 23 VOTING SYSTEMS ASSESSMENT PROJECT ■ VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement Date Activity Number of Participants February 5, 2015 User Testing - General Population 5 57 5 February 27, 2015 User Testing - Spanish Speakers and Seniors March 3 and 26, 2015 User Testing - Visually Impaired User Testing - Election Workers 22 April 29, 2015 User Testing - Seniors 27 May 26, 2015 May 28, 2015 User Testing - Veterans with Disabilities 40 May 28, 2015 User Testing - Spanish Speakers and Visually 39 Impaired User Testing Session - Korean Speakers and 39 May 30, 2015 Young Voters May 30, 2015 User Testing Session - General Population 39 June 13, 2015 Native American Veterans Association (NAVA) California Council of the Blind Prototype 16 October 10, 2015 12 Demonstration Vote By Mail User Testing November 9 -20, 2015 76 November 18, 2015 Kiwanis Club of Downey Presentation 20 November 20, 2015 United Cerebral Palsy of Los Angeles Vote By Mail 20 Focus Group 50 June 30, 2016 Phase III Capstone Event 100 July 13 -14, 2016 CACEO Conference Prototype Demo July 21, 2016 City of Los Angeles Votes Committee Prototype 30 Demo July 22, 2016 2016 National Association of Counties Annual 20 Conference and Expo July 27, 2016 Community 8 Voter Outreach Committee (CVOC) 25 Prototype Demo August 5, 2016 United Cerebral Palsy of Los Angeles Prototype 20 Demo August 16, 2016 Voter Accessibility Advisory Committee (VAAC) 10 Meeting Prototype Demo TOTAL 1 3734 VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 24 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Community and Stakeholder Engagement Communication Strategy The VSAP remains committed to a process of transparency and public engagement. To support this commitment, the VSAP prepares a quarterly report submitted to the Los Angeles County Board of Supervisors (Board). These reports are intended to keep the Board updated on the project's progress and accomplishments. In addition, a quarterly VSAP Newsletter is distributed to the Board, the VSAP Committees, and other County Departments. All quarterly reports and newsletters are made available to the public on the VSAP website 2. The VSAP team also provides regular project updates at Community and Voter Outreach Committee (CVOC) and the Voting Accessibility Advisory Committee (VAAC) meetings. These committees are composed of city clerks, voter advocacy groups, and community based organizations. The VSAP also utilizes various media platforms as a platform for providing information to the public. Various news organizations, both local and national, are kept updated regarding developments in the project. Requests for interviews and documentation are accommodated to allow for accurate reporting of information to the public. During this phase, the project has received extensive media coverage, ranging from print to television. Outlets such as Bloomberg, CBS, The Washington Post, and LA Times have followed and reported on the project. For a complete list of feature articles and television news segments on the VSAP, please refer to Exhibit C. Furthermore, the VSAP utilizes the RR /CC's social media presence to engage the public in the digital platform. This ensures that we are reaching a wide audience through various communication platforms. The RR /CC is committed to encouraging participation and input in this critical process to ensure the public will have access to information regarding the project. In order to continue increasing the level of project transparency and access to project data, during this phase, the VSAP launched an improved website that showcases the various iterations of the design, full research reports, media coverage, on -going activities and outreach efforts. The website features an engaging and user - friendly design as well as up -to -date information on the project. The VSAP website is regularly updated to provide access to these resources. 2 http: / /vsap.lavote.net /newsroom/ 25 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Legislative Efforts The regulatory environment is an important influence to the voting experience of Los Angeles County voters. In order to develop and implement a new modernized voting experience, it was evident that laws, regulations and policies needed to be updated. During Phase III of the project, legislative efforts resulted in significant progress towards creating the framework needed to implement the modernized voting experience developed through the VSAP. These efforts consisted of monitoring and recommending formal positions on bills and active participation with lawmakers and stakeholder groups on the creation of legislation. These efforts involved working with internal partners such as Los Angeles County Chief Executive Office (CEO) Governmental and Legislative Affairs and our advisory committees as well as external partners such as stakeholder groups, elected officials, and other election jurisdictions. Consistent with the project's data driven approach, significant research and data gathering was completed to guide legislative efforts. The key legislative milestones of Phase III are the passing of Senate Bill 360, Senate Bill 439 and Senate Bill 450. These legislative efforts will continue beyond Phase III of the project and will continue to be an integral part of the VSAP. Senate Bill 360 (SB 360) The VSAP collaborated with CEO Governmental and Legislative Affairs and Secretary of State Alex Padilla to draft and introduce legislation that supports the VSAP's voting system modernization efforts. The legislation 1) streamlined the voting system approval and certification process for the state; 2) allows counties to contract for the development of voting systems that use non - proprietary software and firmware and disclosed source code; and 3) allows counties to utilize Voting Modernization Fund monies for the initial development of voting systems using nonproprietary software and firmware and disclosed source code. SB 360 was signed into law on October 5, 2013. This bill strengthened the voting system approval and certification process by streamlining the process and requiring that the state establish standards, which meet or exceed federal standards, for systems used in the state. Establishing these standards provided clarity for voting system design and development. Senate Bill 439 (SB 439) The VSAP collaborated with CEO Governmental and Legislative Affairs and State Senator Allen to draft language and gather support for SB 439. The legislation 1) allows a county elections official to offer conditional voter registration and provisional voting at satellite offices other than on election day; 2) requires the Secretary of State to adopt and publish electronic pollbook standards and regulations governing the certification and use of electronic pollbooks, and prohibits the use of an electronic pollbook not certified by the Secretary of State; and 3) requires the Secretary of State to adopt regulations governing ballot on demand systems and develop a certification program for their use in California. SB 439 was signed into law on October 10, 2015. The Bill marked a step forward toward the modernized voting experience. The expansion of conditional voter registration to satellite offices expands the options voters have for casting their ballot. The electronic pollbook is a critical component to the vote center experience. The creation of the regulatory framework governing their use will be important to the continued integrity of the election process as the new voter experience is implemented. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 26 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING LegYslative Efforts Senate Bill 450 (SB 450) SB 450 was introduced by State Senators Ben Allen and Robert Hertzberg. SB 450 is a comprehensive bill that changes how elections are conducted in California. The Bill 1) requires counties mail all registered voters a VBM ballot, 2) replaces traditional election day polling places with vote centers, 3) requires that counties open vote centers during the early voting period beginning ten days before the election; and 4) requires counties to create and publish a comprehensive election plan and provide the public with the opportunity to provide input. The VSAP worked with the authors of SB 450, community stakeholders and the Secretary of State to include a provision that allows Los Angeles County to conduct elections under the requirements of SB 450 without mailing all registered voters a VBM ballot. This exemption from mailing all voters a ballot is offset by an increase in the minimum number of vote centers required. The Bill was signed into law on September 29, 2016, providing the RR /CC the regulatory framework necessary to implement the new comprehensive voting experience that has been designed in Phase III. 0000 00000 • • ALL VOTERS 00000 00000 00000 • � � in 10 DAYS �; • • • UP TO 645 �• LOCATIONS • Future ALL DEVICES ■�■ Voters can only vote at one Voters can vote at vote ■ ■ ■ location on one day between center throughout the County ■ ■ ■ 7:00am and 8:00pm '645 on Election Day Voting equipment is 41 Fully accessible voting outdated and inaccessible equipment available at LE to many voters; limited to vote center; one device per location devices Limited early voting only Full early voting available available at one location in for at vote the County center in the County Paper rosters are printed in Electronic rosters accessing advance and often require = data in and allow supplemental printing for same day registration d T VBM is difficult to use for AN VBM is accessible and easier many with no drop -off to use with 104 drop -offs locations available available across the County 27 VOTING SYSTEMS ASSESSMENT PROJECT - VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit A: Awards 2016 Outstanding IT Project Award — Los Angeles Digital Summit Election Verification Network - Outstanding Innovation in Election Technologies Award 2012 Election Center - Professional Practices Freedom Award for Innovation Election Verification Network Award Quality and Productivity Commission - Certificate of Recognition 2`111310 National Association of County Officials - 2010 Achievement Award .. .. N - - ELECTION ? - _ N E T W O R K Nil hMWU4,U[ 441 &ao V I ti , 0 0 Awl _ PRESENTED TO For yath= breakirgnays , rodlcayroce�( uresandywassesdiatliavefaciGtatedrotiust e(ectionvc i(rationanAaidltingasyart fsccure, accessi6 (ee /(emscc /ctttii�o�nl�systans. - I r1�. r� Icrir, tVVlunJiimtinK tl.mnriri.. - IIl nl.iri h. IIIM1 Na - � 1'I'1'I'I'I rI I II II I I I I IrI I ICI I III I . .. . . . ' . VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 28 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members VSAP TECHNICAL ADVISORY CtOMMITTEE Henry Balta Senior Associate CIO County of Los Angeles Henry Balta has been with the Los Angeles County Chief Information Office since August, 2006. In his role as Senior Associate CIO, Mr. Balta is responsible for working with L.A. County departments to provide strategy and creative technical solutions to everyday government business challenges. He is involved in the review and approval of departmental Business Automation Plans and technology acquisitions, as well as providing oversight for major information technology projects. Prior to joining L.A. County, Mr. Balta served for 4 years as Senior Director of Information Technology for California State University, Los Angeles. Before that, he served in various IT Management positions over 14 years with Farmers Insurance Group, including providing leadership for the corporation's business and technology integration initiatives. Operationally, Mr. Balta has experience in multiple information technology disciplines, including data center operations, network engineering and service delivery. Mr. Balta has a Bachelor's Degree in Communications from California State University, Fullerton as well management and leadership training from the Kellogg Business School, Northwestern University. Michael Byrne Professor of Psychology and Computer Science Rice University Mike Byrne's research is concerned with usability of technological systems and mathematical/ computational models of human cognition and performance. This includes basic scientific work on theories of human cognition and performance as well as applied usability testing efforts, particularly in the area of voting. His research has been funded by the NSF, NASA, the Office of Naval Research, and NIST. Mike received a B.S. in Engineering and a B.A. in Psychology from the University of Michigan in 1991. The Georgia Institute of Technology awarded him an M.S. in Psychology in 1993, an M.S. in Computer Science in 1995, and a Ph.D. in Experimental Psychology in 1996. He is currently an associate editor for the journal Human Factors, was previously an associate editor for the journal Cognitive Science, and has served on the editorial boards of the journals Journal of Experimental Psychology: Applied, Cognitive Engineering and Decision Making, and Human Factors. 29 VOTING SYSTEMS ASSESSMENT PROJECT ® VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Joshua Franklin IT Specialist (Security) at NIST Washington D.C. Metro Area Computer & Network Security Joshua Franklin is an IT Specialist (Security) at the National Institute of Standards and Technology. Currently, Joshua is working on voting standards and mobile security. Prior to NIST, Joshua was with the U.S. Election Assistance Commission for three years. Joshua gleaned extensive experience with voting technologies and the certification of voting systems. At the EAC, Joshua managed multiple federal certification efforts and worked closely with local election officials, laboratories, and manufacturers across the United States. Projects included incorporating static and dynamic analysis tools and software assurance practices into the federal Testing and Certification Program, and surveying Internet voting systems across the globe. Joshua spent four years working as a technician at the Center for Election Systems in Kennesaw, GA, providing support for Georgia's statewide voting system. Joshua's research interests include cryptography, penetration testing, and securing mobile platforms. He graduated with an M.S. in Information Security and Assurance from George Mason University and with a B.S. in Information Systems from Kennesaw State University in 2009. Diane Cordry Golden Policy Coordinator ,oe Association of Assistive Technology Act Programsy Dr. Diane Cordry Golden has 35 years of experience working in the disability, education, assistive/ accessible technology field at the local, state and national level. She served on both federal Access Board Committees providing recommendations for the Section 508 information technology accessibility standards. She has provided testimony for Congressional hearings on issues surrounding accessible voting equipment and served as the technical assistance contractor for the national network of state Protection and Advocacy agencies funded by HAVA. She has provided training for Department of Justice staff on accessible voting systems and has developed multiple technical assistance documents reviewing and analyzing the access features of current voting systems. Dr. Golden currently serves on the Technical Guidelines Development Committee established by HAVA. She holds a Ph.D. in Special Education Administration with an emphasis in Disability Policy and is currently employed by the Association of Assistive Technology Act Programs. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 30 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Joseph Lorenzo Hall Senior Staff Technologist The Center for Democracy and Technology Joseph Lorenzo Hall is the Senior Staff Technologist at the Center for Democracy Fr Technology, a Washington, DC -based non - profit organization dedicated to ensuring the internet remains free, open and innovative. Prior to joining CDT in 2012, Hall was a postdoctoral research fellow with Helen Nissenbaum at New York University, Ed Felten at Princeton University and Deirdre Mulligan at University of California, Berkeley. Hall's current work focuses on policy mechanisms that promote trustworthiness and transparency in information systems, as core functions of society and government become networked and computerized. Hall's work at CDT is split between Consumer Privacy, Health Privacy and National Security Fr Cybersecurity. Hall received his Ph.D. in information systems from the UC Berkeley School of Information in 2008. His Ph.D. thesis used electronic voting as a critical case study in digital government transparency. In his postdoctoral work, he developed techniques to increase the efficiency and usability of accountability mechanisms in electronic elections. Hall holds master's degrees in astrophysics and information systems from UC Berkeley and was a founding member of the National Science Foundation's ACCURATE Center (A Center for Correct, Usable, Reliable, Auditable and Transparent Elections). He has served as an expert on independent teams invited by the States of California, Ohio and Maryland to analyze legal, privacy, security, usability and economic aspects of voting systems. Hall is the Vice - Chairman of the Board of Directors of the California Voter Foundation and a member of the Board of Directors of the Verified Voting Foundation. In 2012, Hall received the John Gideon Memorial Award from the Election Verification Network for contributions to election verification. Jared Marcotte Owner e The Turnout Jared Marcotte is Owner of The Turnout, a consultancy that offers custom web development, interface design, and IT strategy. Recently, he was Officer of Elections Technology at The Pew Charitable Trusts where he worked across all projects in the election initiatives portfolio. One of his primary roles was overseeing the technical work on the Voting Information Project, a collaboration with state and local officials, Google, and Pew to create an open, standardized repository of election - related information for all 50 states and DC. In addition to many years of programming experience in various languages, Jared is also an accomplished interface and interaction designer, having worked on various eCommerce sites and an inappropriately -named polling place lookup tool. Jared has previously worked at Six Apart and IBM, and is a graduate of the University of Vermont. Find him on twitter as @jungshadow, where he mostly catalogs his various interactions with his two kids. 31 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Brian I Hancock Director, Testing and Certification U.S. Election Assistance Commission . Brian Hancock has served on the staff of the U.S. Election Assistance Commission (EAC) since its establishment under the Help America Vote Act (HAVA) in 2003. As Director the Testing and Certification Division, Mr. Hancock's programmatic areas of responsibility include overseeing the EAC's efforts in testing and certifying voting systems, working with the National Voluntary Laboratory Accreditation Program (NVLAP) of NIST to accredit independent testing laboratories, and developing and maintaining the EAC's Voluntary Voting System Guidelines. From 1984 to 2003, Mr. Hancock served on the staff of the Federal Election Commission (FEC). For the last thirteen of those years, he served as an Elections Research Specialist in the FEC's Office of Election Administration. A native of Pittsburgh, Pennsylvania, Mr. Hancock received his undergraduate degree in Political Science from Thiel College in Greenville, Pennsylvania, and earned his master's degree in American Government at the University of Virginia, in Charlottesville. Whitney Quesenbery Co- Director Center for Civic Design Whitney Quesenbery is the co- director of the Center for Civic Design. Her work in civic design began with her appointment to the U.S. Election Assistance Commission advisory committee writing federal voting system guidelines. She brings to her work expertise in user research, accessibility, and plain language along with a passion for understanding the story behind the data. She is proud to have worked on the plain language update to the California Voter Bill of Rights. The Center for Civic Design is home to the Field Guides to Ensuring Voter Intent, the Anywhere Ballot, and design research to understand how to design election materials to be useful, usable, and accessible. Current projects include work on election materials from voter registration forms to voter guides in states from California to Virginia and Pennsylvania. She is proud to have worked on the plain language update to the California Voter Bill of Rights. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 32 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Noel Runyan Owner Personal Data Systems With his degree in Electrical Engineering and Computer Science, Noel Runyan has been working in human factors engineering for over 40 years, primarily developing access technologies for helping persons with visual impairments to use computers and other electronic devices. Since February 2009, he has been a member of the National Braille Press Center for Braille Innovation, working to promote development of low cost and full page braille display technologies. For the last nine years, he has been seriously studying and testing the accessibility of electronic voting systems, and he was an expert witness in six court cases, wrote the "Improving Access to Voting" report, testified at the PFAW Forum on Election Systems, testified to the US House Administration Subcommittee on Election Reform, testified to the Texas State House Committee on Voting Systems, and led the access testing teams for the California Secretary of State's 2007 Top -To- Bottom Reviews of voting machines. Richard Sanchez Chief Information Officer (retired) F County of Los Angeles Richard Sanchez was appointed to the position of Los Angeles County Chief Information Officer (CIO) on August 11, 2009. As Chief Information Officer, Mr. Sanchez provides guidance and advice regarding Information Technology (IT) to the County's Board of Supervisors, Chief Executive Officer, and County departments. Particular focus within the CIO's Office is the enterprise level and /or multi - departmental projects; reviewing, monitoring, and reporting on major county IT projects and making recommendations to the governing body of the County; and responsible for the preparation and recommendation of County IT standards. The County's Security Information Officer and Geographic Information System Officer report to the CIO. Mr. Sanchez is a long -term IT professional and has been a Los Angeles County employee for over 35 years. His career experience has spanned application development, systems programming, data center and network operations, and telecommunications service (voice and data) delivery. He has held numerous senior IT management positions for over 26 years. Prior to his appointment, he was the General Manager for the County's Information Technology Services which is the largest IT service delivery organization within the County providing application development, computing infrastructure, and communication (voice and data) services to all County departments. 33 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Pamela W. Smith President Verified Voting Foundation Pamela Smith is President of Verified Voting, a non - partisan nonprofit working to safeguard elections in the digital age. She provides information and public testimony on verified voting issues at federal and state levels throughout the US, including to the US House of Representatives Committee on House Administration. She oversees an extensive information resource on election equipment and the regulations governing its use at the federal level and across the 50 states. Ms. Smith is co- editor of the Principles and Best Practices in Post Election Audits, co- author of "County Votes 2012: A State by State Look at Election Preparedness" and the author of an introductory chapter on audits for Confirming Elections: Creating Confidence and Integrity through Election Auditing. She has been a small business and marketing consultant and nonprofit executive for a Hispanic educational organization working on first language literacy and adult learning. 4 Charles Stewart III Professor of Political Science Massachusetts Institute of Technology Charles Stewart III is the Kenan Sahin Distinguished Professor of Political Science at MIT, where he has taught since 1985. His research and teaching areas include election, congressional politics, and American political development. Since 2001, Professor Stewart has been a member of the Caltech /MIT Voting Technology Project, a leading research effort that applies scientific analysis to questions about election technology, election administration, and election reform. He is currently the MIT director of the project. Professor Stewart is an established leader in the analysis of the performance of election systems and the quantitative assessment of election performance. Professor Stewart has been recognized at MIT for his undergraduate teaching, being named to the second class of MacVicar Fellows in 1994, awarded the Baker Award for Excellence in Undergraduate Teaching, and the recipient of the Class of 1960 Fellowship. Professor Stewart received his B.A. in Political Science from Emory University, and S.M. and Ph.D. from Stanford University. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 34 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members David Wagner Professor of Computer Science A, UC Berkeley -#* Professor David Wagner is Professor of Computer Science at the University of California at Berkeley, with expertise in the areas of computer security and electronic voting. He has published over 100 peer- reviewed papers in the scientific literature and has co- authored two books on encryption and computer security. His research has analyzed and contributed to the security of cellular networks, 802.11 wireless networks, electronic voting systems, and other widely deployed systems. He is a member of the Election Assistance Commission's Technical Guidance Development Committee and a founding member of the ACCURATE center. VSAP ADVISORY COMMITTEE Nancy Mahr President League of Women Voters of Los Angeles County Nancy Mahr earned her BA in Political Science from Occidental College. She received a Teaching Credential in Social Studies and English from CSULA and a Certificate in Corporate Communications from CSULB. Prior to starting a family, Ms. Mahr taught high school, including two years in Kampala, Uganda, East Africa, through a Columbia University program. From 1984 to 1995, she worked in community and governmental relations for the Palos Verdes Peninsula Unified School District and the Palos Verdes Library District. In 1996, she became the Public Information Officer for the County of Los Angeles Public Library. Ms. Mahr retired from the County Library in 2007. Currently, Ms. Mahr is president of both the Palos Verdes and Los Angeles County League of Women Voters. She also serves on the Legislative Committee for AAUW California. She is in her second term as an elected member of the Board of Trustees of the Palos Verdes Library District. 35 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Eric Bauman Chair Los Angeles County Democratic Party Eric C. Bauman is the Vice Chair of the California Democratic Party and is also serving his sixth term as Chair of the Los Angeles County Democratic Party, the largest local Democratic Party organization in the nation. Professionally, he is the Senior Advisor to California Assembly Speaker John A. Perez and the Director of the Speaker's Office of Member Services - Los Angeles (SOMS -LA). Prior to joining the Speaker's office, Mr. Bauman held various senior -level positions throughout California government, including serving as Senior Advisor to California Senate Majority Leader Dean Florez, Senior Advisor to Lieutenant Governor John Garamendi, and as Deputy Insurance Commissioner - overseeing the Community Relations Branch of the California Department of Insurance. Prior tojoining the Department of Insurance, he was Special Assistant to Governor Gray Davis and Director of the Governor's Los Angeles Regional Office. Mr. Bauman is a Registered Nurse with graduate education in Health Care Administration. He is a member of the advisory board of the Medical Reserve Corps of Los Angeles and until recently was on the board of Glendale Memorial Hospital and the Latino Coalition Against AIDS. Theresa Devoy ,. City Clerk City of Norwalk Theresa Devoy is the City Clerk for the City of Norwalk. She has been in the Office of the City Clerk since December 2004, when she was recruited to be the Assistant City Clerk. A year later, Ms. Devoy was promoted to City Clerk. Prior to her positions in the Office of the City Clerk, Ms. Devoy worked as a Management Analyst in the City Manager's office for a number of years. In total, she has over 26 years of experience working in municipal government with the City of Norwalk. She has managed projects such as the creation and installation of public art pieces within the City, overseen the City's waste franchise agreements, and assisted with the 1 -5 Consortium Cities Joint Powers Authority in its efforts to work with the State to widen the 1 -5 freeway. In addition to her role as City Clerk, she also manages the City's IT division. Ms. Devoy earned her Bachelor of Science Degree in Business Management from California State University, Dominguez Hills and a Certified Municipal Clerk designation from the International Institute of Municipal Clerks Association. She served as a Director and Communications Coordinator for the Southern California City Clerk's Association. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 36 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Efrain Escobedo VP for Civic Engagement and Public Policy California Community Foundation Efrain Escobedo is the vice president in charge of civic engagement, multi - sector collaboration and public policy at California Community Foundation, responsible for promoting collaboration and advocacy efforts across the nonprofit, public and private sectors to address community problems. Escobedo is recognized nationally and locally as an active leader and expert in Latino civic engagement and elections policy. He has worked extensively with academia, civic and community organizations, as well as with elected officials in developing research, strategies and program to increase voter participation. Prior to joining CCF, Escobedo was the manager of governmental and legislative affairs for the Registrar of Voters in Los Angeles County, the largest election jurisdiction in the nation with more than 4.5 million registered voters. There, he worked with elected officials to enact numerous initiatives aimed at making the voting process easier for Angelenos, including the electronic delivery of sample ballots and the authorization of online voter registration. Escobedo also served as senior director of civic engagement for the National Association of Latino Elected and Appointed Officials (NALEO) Educational Fund, where he led the development of innovative voter contact strategies and technologies that have helped to engage more than one million young, newly registered and infrequent Latino voters across the country. Escobedo earned his bachelor's degree in American studies and ethnicity from the University of Southern California and is a recent graduate of the Los Angeles County Executive Leadership Program. Kathay Feng Executive Director f'A_ California Common Cause Kathay Feng is the Executive Director of California Common Cause. Under Ms. Feng, California Common Cause has taken a leadership role in election and redistricting reform, government sunshine and accountability laws, campaign finance reform, media access, and championing the voting rights of traditionally disenfranchised communities. Prior to joining Common Cause, Ms. Feng directed the Voting Rights and Hate Crimes at the Asian Pacific American Legal Center (APALC), where she worked in a variety of civil rights areas including voting rights and redistricting, hate crimes, police accountability, and anti - discrimination law. She has served on the California Secretary of State's Advisory Committee on Help America Vote Act, the California Secretary of State's Advisory Committee on Voter Participation and Outreach, LA County's Community Voter Outreach Committee (founder), and the LA County Human Relations Commission. Having graduated from Cornell University, she went on to earn her JD from UCLA School of Law. 37 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Carolyn Fowler Election Protection Board Co -Chair Los Angeles County Democratic Party Carolyn is currently Executive Associate for the California Senior Leaders Alliance and an active member of the Community Voter Outreach Committee. She has provided consulting, training, meeting facilitation, focus groups, speaking and organizational development services to nonprofits, corporations and public sector entities. She is a retired AT&T Executive and previously served as the Chief Operating Officer for the Smiley Group, Inc., a communications corporation focused on human rights. Active in the community Carolyn is "Boot Camp Chair" for the California Democratic Party's Women's Caucus encouraging more women to seek appointments and run for elected office. She is past president of New Frontier Democratic Club and a founding member of California Election Protection Network. She was recently honored by the National Action Network with the Los Angeles 2014 Vanguard Award for Extraordinary Leader. She holds a BA in Business Administration from the University of Michigan and has also completed the Wharton Global MBA International Certificate program at Pennsylvania State University. Maria de la Luz Garcia City Clerk City of Long Beach Appointed to public office in 2015, Maria de la Luz Garcia currently serves as the City Clerk for the City of Long Beach where she is responsible for administering municipal elections, maintaining municipal records, informing the public of upcoming City Council and Commission meetings, and officiating marriages. She has been working in the field of elections both as a voter engagement advocate and as an elections administrator for the past 15 years. Prior to being City Clerk, Garcia was a Senior Project Coordinator in the Office of the Los Angeles City Clerk. In that capacity, she supervised several election operations, co- chaired the Department's Los Angeles Votes committee, which seeks to incorporate community voices in the electoral process, and created and launched the Department's first voter outreach and education campaign known as, "L.A. City Votes!" in partnership with community organizations. Prior to working for the Los Angeles City Clerk's Office, Garcia oversaw the NALEO Educational Fund's Voces del Pueblo voter engagement program where she focused on mobilizing low propensity Latino voters. She has certificates in the area of Leadership from CORO Southern California and the Los Angeles Fire Department's Leadership Academy. Garcia is a graduate of Vassar College where she obtained a Bachelor of Arts degree in Sociology and Anthropology and is currently a candidate for a Master's in Public Administration and a Dean's Merit Scholar at the USC Price School of Public Policy. She lives in Long Beach with her husband and two dogs. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 38 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members 4f Richard L. Hasen Chancellor's Professor of Law & Political Science University of California, Irvine Professor Richard L. Hasen is Chancellor's Professor of Law and Political Science at the University of California, Irvine. Hasen is a nationally recognized expert in election law and campaign finance regulation, and is co- author of a leading casebook on election law. Professor Hasen holds a B.A. degree (with highest honors) from UC Berkeley, and a J.D., M.A., and Ph.D. (Political Science) from UCLA. After law school, Hasen clerked for the Honorable David R. Thompson of the United States Court of Appeals for the Ninth Circuit, and then worked as a civil appellate lawyer at the Encino firm Horvitz and Levy. From 1994 -1997, Hasen taught at the Chicago -Kent College of Law and from 1998- 2011 he taught at Loyola Law School, Los Angeles, where he was named the William H. Hannon Distinguished Professor of Law in 2005. He joined the UC Irvine School of Law faculty in July 2011, and is a faculty member of the UC Irvine Center for the Study of Democracy. From 2001 -2010, he served (with Dan Lowenstein) as founding co- editor of the quarterly peer- reviewed publication, Election Law Journal. He is the author of more than 80 articles on election law issues, published in numerous journals including the Harvard Law Review, Stanford Law Review and Supreme Court Review. He was elected to The American Law Institute in 2009 and serves as an Adviser on ALI'S ongoing law reform project, Principles of Election Law: Resolution of Election Disputes. Professor Hasen was named one of the 100 most influential lawyers in America by The National Law Journal in 2013. 39 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Ron Hasson President Beverly Hills /Hollywood NAACP Mr. Hasson leads the Beverly Hills /Hollywood branch of the National Association for the Advancement of Colored People, the nation's largest and oldest civil rights organization. He also chairs the California State Conference Branch Development Committee and serves as Southwest Area Director. Ron Hasson is a retired Human Resource Manager. During his years of employment in HR his responsibilities included traveling across the United States monitoring Government Affirmative Action requirements He also coordinated training to educate the workforce on Valuing and Managing Diversity. Mr. Hasson continues to consult and speak in Cultural and Diversity events. Ron spends much of his NAACP time fund raising and implementing educational and advocacy programs for the Beverly Hills /Hollywood Branch of the NAACP, which has over 300 members. He is serving his fifth term as president of the Branch. Mr. Hasson continues to address issues concerning people of color in Southern California and the Hollywood Industry. He leads a team of volunteers who work many hours on branch committees implementing and designing events which address Youth Development, Education, Veterans, Women of Excellence, and Performing Arts Events. During his tenure, as President, he has overseen the production of nine NAACP Theatre Awards which acknowledges the best of the best in theatre. In addition to The Award Show, the Beverly Hills Hollywood Branch coordinates a theatre festival. Ron is a native of Tallahassee, Florida and long -time resident of California; he graduated from California Polytechnic University in San Luis Obispo with a B.A. in Business Administration and graduate work in Guidance and Counseling. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 40 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Jaclyn Tilley Hill Chair Emeritus } 1 Quality and Productivity Commission, County of Los Angeles Commissioner Hill's County career began in 1993 as Foreman of the Grand Jury. She was the first woman to Chair the Economy and Efficiency Commission and the Quality and Productivity Commission. She chaired the Countywide Communications Team and Productivity Investment Board. Ms. Hill championed the Commissioner's Leadership Conference, Plain Language Initiative, and presented "Plain Speak" at the Clarity Conference, Lisbon in 2010. She is a former member of the Whittier Area Literacy Council Advisory Board and former Chair of the Whittier Social Services Commission. She serves on the Board of Governors of Long Beach City College Foundation. Ms. Hill has extensive experience in local elections serving as a voting inspector in Whittier and Long Beach. Commissioner Hill is a successful fundraiser and event organizer. She attended California Western University and University of Southern California. Mimi Kennedy Board Chair Progressive Democrats of America Ms. Kennedy is an actress ( "MOM" "Dharma i* Greg ") and author who has been Advisory Board Chair of Progressive Democrats of America since PDA's founding in 2004. She is a founding member of California Election Protection Network and has been an LA County Poll Inspector and member of the Registrar's Community Voter Outreach Committee since 2005. Deanna Kitamura Senior Staff Attorney . Asian Americans Advancing Justice Deanna Kitamura is the Voting Rights Project Director at Advancing Justice -LA. She works on issues related to language access and voter protection and co- authored Voices of Democracy: Asian Americans and Language Access During the 2012 Elections. Deanna serves on the California Secretary of State's Language Accessibility Advisory Committee, Los Angeles County's Voting System Assessment Project and the Community Voter Outreach Committee, and Orange County's Community Election Working Group. From 2009 -2012, Deanna was the Statewide Redistricting Manager at Advancing Justice -LA and advocated to keep AA&NHPI communities whole during the Los Angeles City and statewide redistricting processes. Deanna previously worked for the City of LA, Western Center on Law & Poverty, California Rural Legal Assistance, National Consumer Law Center, and a civil rights firm. She graduated from Pomona College and UCLA School of Law. 41 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Terri Lantz Client Rights Advocate - United Cerebral Palsy of Los Angeles Terri Lantz has worked at United Cerebral Palsy of Los Angeles, Ventura & Santa Barbara Counties (UCP) for more than 42 years. During her first 28 years, as Director of the UCP Westside Activities Center, she developed and implemented a wide range of programs including an afterschool Program for children with disabilities; adult advocacy and activities programs; and LAs first supportive employment program for adults with cerebral palsy and other developmental disabilities. For the past 15 years, as UCP's Client Rights' Advocate, Terri has developed and facilitated UCP client advocacy groups and a UCP Parent Support Group, coordinated grass roots and legislative advocacy and provided information, resources and referrals to UCP's community. Terri serves on several Access Services advisory committees, L. A. County voter education committees and an L.A. Emergency Management Advisory Committee. Terri is an alumna of SMC, CSULA, and UCLA. Her family includes her husband of 42 years, a son, a daughter, and a large rescue dog. Ofelia M. Medina A) Director of State Civic Engagement Policy , I NALEO Educational Fund Ofelia M. Medina is the Director of State Civic Engagement Policy for the National Association of Latino Elected and Appointed Officials (NALCO) Educational Fund. In her role, Ms. Medina is responsible for implementing the organization's technical assistance and professional development program activities on a broad range of efforts related to state voting and civic engagement policy, including language assistance, online voter registration and NVRA compliance. Prior to joining the NALEO Educational Fund, Ms. Medina was a Policy Director at the Alliance for a Better Community (ABC) where she analyzed and advanced local and state birth - to- college education policies and initiatives that were culturally and linguistically relevant for Latino children and their families. Ms. Medina completed her undergraduate career at Loyola Marymount University double majoring in Political Science and Chicana /o Studies and received a Master's of Public Policy from the University of Southern California. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 42 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit B: VSAP Committee Members Mark Vafiades Chair Republican Party Los Angeles County Mark Vafiades is an actor, producer, reserve LA County Sheriff's Deputy, and hospital administrator. He also serves as the Chair of the Republican Party of Los Angeles oversees an area with 26 Assembly Districts and dozens of other local offices for the Republican Party of Los Angeles County. Holly L. Wolcott City Clerk City of Los Angeles Holly L. Wolcott is the City Clerk for the City of Los Angeles. She has worked for the City of Los Angeles for 26 years and served in the Office of the City Clerk for 13 of those years as Management Analyst, Chief Management Analyst, and Executive Officer. Serving one of the largest voting jurisdictions in terms of population, during her tenure, Ms. Wolcott has managed the City Clerk's office with unprecedented reduced funds. Among her many accomplishments are, assisting with the development of the Department's Five Year Plan, leading the Election Division to successfully conduct its Municipal, Special, and Neighborhood Council elections and working closely with the Department's five Division's to modernize and systemize its procedures to carry out its work serving as the official secretary for the Los Angeles City Council, providing administrative, fiscal and personnel services to the Mayor and City Council, managing the City's Business Improvement District (BID) program, and maintaining the City's records management services and official archives. Ms. Wolcott earned two Bachelor of Arts Degrees from UCLA; one in Communications and the other in Sociology. Bryce Yokomizo t Adjunct Faculty, School of Public Administration California State University, Northridge y Bryce Yokomizo formerly served as Director of the Los Angeles County Department of Public Social Services, managing public welfare services with a budget of $3 billion, and staff of over 14,000. Bryce Yokomizo also served as Deputy Chief Executive Officer for Los Angeles County, and has served on Governing Boards of numerous management and non - profit human services organizations. 43 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit C: Media Coverage 2016 July 5, 2016 — "Building a Better Ballot" https://vimeo.com/173499637 July 3, 2016 — "LA County implementing new digital voting system" http: / /abc7.com/ society /la- county- implementing- new - digital- voting- system/1411913/ July 1, 2016 — "L.A. County Plans to Overhaul its Voting System with Touchscreen Devices" http://www.govtech.com /dc/ articles /LA- County - Plans- Overhaul - Voting- System- Touchscreen- Devices.html July 1, 2016 — "California: Los Angeles County unveils new voting system prototype" http: / /thevotingnews.com /los- angetes- county- unveils - new - voting- system - prototype -scv- signal/ July 1, 2016 — " Touchscreen ballots and a choice in polling stations could be the future of voting in L.A. County" http: / /www.latimes.com/ local /lanow /la- me -ln- county- voting- system- 20160630- snap- story.htmI July 1, 2016 - AHD ' T11- AI _ o (New Voting System) https: / /www.youtube.com/ watch ?v= cJ5_kwnQH3c&feature= youtu.be June 30, 2016 — "Here's what LA County's voting booth of the future will be like" http://www.scpr.org / news / 2016 /06/30/ 62185 /l -a- county- aims -to- rollout - new - voting - system- by-20/ June 30, 2016 — "Los Angeles County unveils new voting system prototype" - Santa Clarita Valley Signal http: / /www.signatscv.com /section /36/article/153961/ March 21, 2016 - "Beyond chads: Voting Technology Catches Up" - The Washington Post March 13, 2016 —'A Brand New Way of Voting at the Polls" - PBS SoCal https: / /www.youtube.com /watch ?v= xB[wJ7PsGZI February 16, 2016 — "Human- Centered Design for the Voting Experience" - Stanford Social Innovation Review http: / /ssir.org/ articles / entry/ human_ centered_ design _for_the_voting_experience VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 44 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit C: Media Coverage 2015 December 8, 2015 — "Upgrading California's Elections for the 21st Century" http: / /www.cafwd.org/ reporting/ entry/ bringing- ca[ifornia- elections - into - the - 21st - century November 9, 2015 — "Election Administration Reports" - Volume 45, Number 22 November 3, 2015 — "Democracy for Everyone: Designing a Better Voting Machine" - Bloomberg Business http://www.bloomberg.com/ news / videos / 2015- 11 -03/ democracy- for - everyone- designing -a- better- voting- machine October 12, 2015 — "America's Aging Voting Machines" - The New York Times http: // mobile.nytimes.com/ 2015 /10/12/ opinion /americas- aging- voting- machines.htmt ? —r =3 October 12, 2015 - LA County's $13M touch - screen voting system gets previewed at Austin's SXSW http: / /www.scpr.org/ news / 2015 /10/09/ 54919 /la- county -s- voting - overhaul- gets -a- preview -in -aust/ October 2, 2015 — "L.A. County reboot of voting machine tech makes progress" CA FWD http://www.cafwd.org / reporting/ entry- new /l.a.- county - project -to- reboot - voting- machine -tech- making- progress September 15, 2015 — "Design firm tackles aging voting machines" - CBS This Morning http: / /www.cbsnews.com/ news / design- firm - tackles - aging- voting- machines/ September 15, 2015 — "Group in Los Angeles working to develop new high -tech ballots" - NEWSCHANNEL 3 WWMT.com http://wwmt.com / news / nation - world /group- in- los- angeles- working -to- develop- new - high -tech- ballots#.VgMm7N9VhBd September 15, 2015 "The Dismal State of America's Decade -Old Voting Machines" - Wired https: / /www. wired.com/ 2015 /09/ dismal- state - americas- decade - old - voting- machines/ September 15, 2015 — "Report: America's Aging Voting Machines Could Present Election Problems" - NPR http://www.npr.org / sections /itsallpolitics / 2015 /09/15 /440255752 /report - americas- aging- voting- machines - could - present - election- probtemshttp: / /www.npr.org /sections/ itsallpolitics/ 2015 /09/15/ 440255752 / report - americas- aging- voting- machines - could - present- election- problems September 15, 2015 — "America's Voting Technology Crisis" The Atlantic http: / /www.theatlantic.com /politics/ archive / 2015 /09 /americas- voting - technology- crisis /405262/ September 15, 2015 — 'America's Voting Machines at Risk" - Brennan Center for Justice 45 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit C: Media Coverage August 7, 2015 — "What L.A. County Is Doing to Make Voting Suck Less" CITYLAB http : / /www.citylab.com /cityfixer/ 2015 /08/ what - cities - are - doing -to- make - voting- not - suck /400637/ July 31, 2015 — "Voting Needs a Serious Overhaul And L.A. Might Have The Solution" Fast Company http://www.fastcodesign.com/ 3049203 / voting- needs -a- serious - overhaul- and -la- might- have -the- solution July 15, 2015 — "Tech Overhaul to Help Los Angeles Improve Voting Experience" - Gov Tech http://www.govtech.com /dc/ articles / Tech - Overhaul -to- Help- Los - Angeles- Improve - Voting- Experience.html July 15, 2015 — "Can LA County solve America's voting problem ?" - LA Observed http: / /www.laobserved.com/ archive / 2015 /07 /can —la— solve — americas — vot.php July 15, 2015 — "Los Angeles Is Redesigning the Voting Experience To Be Not Awful" Gawker Media http: / /www.gizmodo.in/ news / Los - Angeles -is- Redesigning- the - Voting- Experience- To -Be- Not - Awful/ articleshow /48062933.cros July 14, 2015 — "Voting in Los Angeles is about to get a lot cooler" - LA Sun Times July 11, 2015 — "In Los Angeles, Voting is Getting the Silicon Valley Treatment" Bloomberg Businessweek: Politics http: / /www.bloomberg.com /politics/ articles / 2015- 07- 11 /in -los- angeles- voting -is- getting -the silicon - valley- treatment July 8, 2015 - "Voting Revolution" LA County Channel June 13, 2015 - Los Angeles County voting to shift from inkblots to open source -ars technica http://arstechnica.com / tech - policy/ 2015 /06 /los- angeles- county- moves -to- open- source - voting- technology/ June 1, 2015 - New High -tech voting "Touch screen" system appears in Koreatown - Korea Daily LA http://www.koreadaity.com/ news / read. asp? page =10& branch = NEWS &source = &category= society&art- id= 3421325 May 29, 2015 - Nuevo sistema digital para votar, un paso hacia una mayor participaci6n civica HOY Los Angeles http: / /www.hoylosangetes.com /noticias/ local /hoyla- loc -un- sistema- digital - para - votar -que -sea -- story.html VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 46 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit C: Media Coverage 2014 October 30, 2014 — "3 Technologies that Could Boost Voter Participation" - Government Technology http: / /www.govtech.com/ local /3- Technologies- that - Could - Boost - Voter- Participation.htmI October 23, 2014 —'A 21st century voting system for Los Angeles" - LA Times http: / /www.latimes.com/ nation /la -ed- voting- touch - screen -los- angeles- county- 20141024- story.htmI October 23, 2014 — "LA County's New Voting System I Maven's Morning Blog" - KPCC http: / /www.scpr.org /blogs /politics/ 2014 /10/22/ 17458 / maven -s- morning- coffee -la- county- s -new- voting -syst/ October 23, 2014 — "LA County OK's Contract to Design New Touchscreen Voting System" - LA Times http: / /www.latimes.com/ local /countygovernment /la -me- voting- system- 20141022- story.htmI October 22, 2014 — "Los Angeles County takes step toward voting system overhaul" - LA Times http: / /www.latimes.com /local /lanow /la- me -ln- new - voting- system- 20141021- story.htmI September 15, 2014 — "Impending Voting Crisis in the USA' - Al Jazeera September 2, 2014 — "California, Texas Serve as Testing Grounds for Open- Source Voting Technology" Public CEO Magazine http://www.pubticceo.com/ 2014 /09 /california- texas - serve -as- testing - grounds- for - open - source- voting- technology/ August 1, 2014 — "Voting: What's Next" - NCSL http: / /www.ncst.org/ research / elections - and - campaigns /what -s- next- 635420903.aspx July 16, 2014 — "How Los Angeles County is Rethinking Antiquated Voting Technology" - NationSwell http : / /nationswell.com /los- angeles- county- rethinking - antiquated- voting - technology/ July 7, 2014 — "L.A. County Designs a Whole New Voting System" - Governing Magazine http://www.governing.com/ topics /politics /gov- why -los- angeles- county- wants -to- design- a -new- voting- system.html June 5, 2014 — "Votings future: #Fixit" -Zev Yaroslaysky (District Supervisor) May 7, 2014 — "Problem at the polls: Tech Stuck in Past" - The Hill Magazine http: / /thehill.com /blogs/ ballot - box / 205401 - problem -at- the - polls- tech - remains - stuck -in- the -past March 28, 2014 — "California Experiments with Open Source Voting" - Cal Watchdog http: / /calwatchdog.com /2014 /03 /28 / california- experiments- with - open- source - voting/ 47 VOTING SYSTEMS ASSESSMENT PROJECT • VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit C: Media Coverage 2013 December 27, 2013 — "County eyes voting system improvements" - Signal News http: / /www.signa[scv.com /archives /111454/ November 13, 2014 — "County has designs on voting" - Zev Yaroslaysky's Blog October 7, 2013 — "Gov. Brown signs bill to modernize California voting machines" - California Forward http: / /www.cafwd.org/ reporting/ entry /gov.- brown - signs - bill -to- modernize - california- voting- machines September 9, 2013 — "SB 360: A Ticket to the 21st Century for California Voting Machines" - CalForward http: / /www.cafwd.org/ reporting/ entry /sb- 360 -a- ticket -to- the - 21st - century- for - california- voting- machines August 15, 2013 — "Voting Technology with Dean Logan" - National Conference of State Legislatures http: / /www.ncst.org/ research / elections - and - campaigns/ voting- technology- video - with - dean- togan.aspx August 8, 2013 — "Presidential Commission Pondering Futuristic Voting" - Huffington Post Politics April 18, 2013 — "Building the new voting machine of the future - right here in California" - California Forward http://www.cafwd.org/ reporting/ entry /building- the - new - voting- machine -of- the - future - right- here -in- california April 16, 2013 — "Los Angeles Registrar- Recorder /County Clerk Makes Groundbreaking Efforts to Change the Way Citizens Vote in L.A. County" - California Newswire http:// californianewswire .com /los- angetes- registrar - recordercounty- clerk - makes- groundbreaking- efforts-to- change- the - way -we- vote- in -1 -a- county/ April 8, 2013 — "California: Los Angeles County Developing a Voting System for the Digital Age" - KPCC http: / /www.scpr.org /blogs /politics/ 2013 /04/04/ 13162 /l -a- county -is- reinventing- voting -by- turning- to -the/ February 25, 2013 — "Padilla Legislation Would Facilitate Creation of California Public Voting Systems" - California Newswire http://catifornianewswire.com/padilla- legislation - would- facilitate - creation -of- california- public - voting- systems/ February 25, 2013 — "Will California Counties Develop Public Voting Systems ?" - Gov Tech http: / /www.govtech.com /e- government /Will- California - Counties - Develop- Public - Voting- Systems.htm1 2012 March 9, 2012 — "LA County Crowdsources Ideas for New Voting System" - KPCC http: / /www.scpr.org /programs /offramp/ 2012 /03/09/ 25546 /la- county- crowd - sourcing- ideas -for- new- voting -syst/ January 26, 2012 — "L.A. County "Challenge" Could Be the Future of Voting Technology" - Election Academy VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 48 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events 2016 August 16, 2016 — Voting Accessibility Advisory Committee (VAAC) Meeting VSAP team members presented the most recent voting system prototype, accessibility features of the system and the next phase of the project. The members were given the opportunity to experience the touch screen, audio user interface and the interactive sample ballot. August 9, 2016 — National Conference of State Legislatures (NCSL) Legislative Summit Jeramy Gray, Principal Project Manager and Assistant Registrar- Recorder /County Clerk for Information Technology, was invited to the NCSL Summit in Chicago, IL. He was a speaker for the "Technology: Improving Elections One Bit or Byte at a Time ?" panel where he discussed LA County's efforts at modernizing the voting process to provide a more accessible service to its electorate. August 5, 2016 - Voting System Demonstration at United Cerebral Palsy of Los Angeles UCPLA invited the VSAP team to conduct a demo of the touch screen and audio interface of the latest prototype at their Culver City location. Their clients and staff interacted with the prototype and gave their feedback. July 27, 2016 - Quality & Productivity Commission of Los Angeles County Meeting The VSAP team gave a status update and presented the latest prototype to the members of the Commission. July 27, 2016 — Community and Voter Outreach Committee (CVOC) Meeting VSAP team members introduced the latest voting system prototype and the different components of the new voting experience to the members of the CVOC. We also update the committee on the next steps in the project and encouraged their continued involvement in the project. The members interacted with the prototype and gave their feedback. July 22, 2016 - 2016 National Association of Counties (NACo) Conference and Exposition We shared the VSAP's collaborative and participative approach in designing the new voting system to the different representatives from various jurisdictions across the nation at the NACo Conference in Long Beach, CA. The attendees interacted with the prototype to experience the new voting experience. July 21, 2016 - Los Angeles Votes Committee Meeting The VSAP team presented a project update, and gave a demonstration of the voting system prototype to members of the LA Votes Committee and staff of the Los Angeles City Clerk. July 13 -14, 2016 - California Association of Clerks and Election Officials ( CACEO) Annual Conference The VSAP team displayed two prototypes at the CACEO conference in Redondo Beach, CA. Election officials from different jurisdictions across the state interacted with the prototypes and provided their feedback. May 24, 2016 — Voting Accessibility Advisory Committee (VAAC) VSAP team members updated the VAAC on project developments including design updates that provide for universal accessibility and usability, committee activities, and upcoming events. Members who had the opportunity to interact with the latest prototype shared their feedback and provided an overview of the experience with the group. 49 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events May 11, 2016 — Community and Voter Outreach Committee (CVOC) VSAP team members provided CVOC members an update on the project including latest milestones and upcoming project activities. February 29, 2016 — Voting Accessibility Advisory Committee (VAAC) VSAP team members met with the VAAC to provide a project update. The VSAP team presented a brief overview of the Vote by Mail user testing and an update on engaging various voting accessibility organizations. An open invitation was extended to members to observe the upcoming Advisory Committee Meeting on March 16, 2016. January 27, 2016 - Community and Voter Outreach Committee (CVOC) VSAP team members met with the CVOC to provide a project update. This included sharing the findings from the Vote By Mail user testing, a summary of community engagement efforts and other on -going activities. The members were also informed that the most recent reports and newsletters are available on the VSAP website. January 25, 2016 - Los Angeles County Quality & Productivity Commission Jeramy Gray, Assistant Registrar- Recorder /County Clerk for Information Technology and Principal Project Manager, presented an update on the BMD design, extensive qualitative research, user testing, community engagement activities and the latest images of the voting system prototype to the Quality & Productivity Commission. This generated positive responses and continued support from the Commission. 2015 November 20, 2015 - United Cerebral Palsy of Los Angeles (UCPLA) UCPLA members were invited to participate in the Vote By Mail user testing. The participants interacted with the proposed Vote by Mail ballot and were asked to rate its usability and accessibility. A focus group discussion was also conducted where the members provided significant feedback on the proposed Vote by Mail ballot design. November 18, 2015 - Kiwanis Club of Downey The VSAP team was invited by the Downey City Clerk's Office to give a project overview to the members of the Kiwanis Club of Downey. The VSAP team presented the appearance model and explained the process of the proposed new voting experience. October 28, 2015 - Civic Tech Showcase The VSAP was invited to conduct a presentation at the Civic Tech Showcase at Draper University in San Mateo, California. The showcase was coordinated by "Innovate Your State ", a non - profit organization that is dedicated to educating and encouraging public participation to fundamentally improve government. The presentation's focus was on the unique partnership between the public and private sector. October 22 -24, 2015 - National Conference of State Legislatures Forum (NCSL) The VSAP was invited to a meeting in Boulder, Colorado hosted by the NCSL to discuss election funding for election - related technology. In attendance were legislators, professionals and experts in the field of election administration. Participants shared their experiences, challenges, and recommendations as the NCSL shapes a two -year program to address election funding concerns. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 50 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events October 10, 2015 - California Council of the Blind The VSAP team presented the current state of the project and conducted a demonstration of the audio features of the latest prototype model. The members of the organization interacted with the BMD prototype and provided their feedback. October 5, 2015 South by Southwest Eco (SXSW Eco) The VSAP was featured in a session "Creating the Voting Experience of the Future" at the SXSW Eco Convention in Austin, Texas. The presentation showcased the collaboration between the Department and IDEO, and how technology and innovation is used to design the new voting system that will serve the large and complex LA County electorate. September 29, 2015 — Voting Accessibility Advisory Committee (VAAC) VSAP team members met with the VAAC to provide a status update. The VSAP team presented the updated BMD prototype and discussed the results of the May user testing sessions. The members were also informed that the most recent reports may be accessed on the VSAP website. Requests from committee members for prototype demonstrations were noted and will be followed -up when the final design prototype is available. September 4 -27, 2015 - Los Angeles County Fair The prototype appearance model was on display at the LA County Fair from September 4 -27, 2015. The display allowed visitors to learn about our past through the history of the Voting Rights Act of 1965, and look into the future of voting. September 16, 2015 — Community and Voter Outreach Committee (CVOC) VSAP team members met with the CVOC to provide a project update. This included showing the updated Ballot Marking Device prototype, the findings from the May user testing sessions, and other project activities. The members were also informed that the most recent reports are available on the VSAP website. June 18, 2015 — Voting Accessibility Advisory Committee (VAAC) VSAP team members met with VAAC to provide a status update. The VSAP team presented the updated prototype Ballot Marking Device and discussed the results of the user testing sessions that occurred in previous months. June 13, 2015 — Native American Veterans Association (NAVA) VSAP team members met with NAVA to provide a status update. The VSAP team presented the updated prototype Ballot Marking Device and discussed the results of the user testing sessions that occurred in previous months. June 10, 2015 — Community and Voter Outreach Committee (CVOC) VSAP team members met with CVOC to provide a status update. The VSAP team presented the updated prototype Ballot Marking Device and discussed the results of the user testing sessions that occurred in previous months. May 30, 2015 —User Testing Session for Korean speakers and Young Voters We met with 35 voters at the Korean Resource Center in downtown Los Angeles. Focus for this session included young voters and voters whose primary language is Korean. Voters provided feedback on the systems Korean language user interface and audio ballot as well as general system usability, accessibility, and privacy. 51 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events May 30, 2015 — User Testing Session for a Mixed Demographic We met with 39 voters of varying demographics at the Registrar- Recorder /County Clerk's office in Norwalk. Users in this session included a diverse group of individuals representing various age groups, literacy levels, cognitive disabilities and ethnic groups. During this session, participants provided feedback on the system's usability, accessibility, privacy and overall experience. May 28, 2015 — User Testing Session for Military Veterans and Individuals with Disabilities We engaged 40 veterans and individuals with disabilities at the Bob Hope Patriotic Hall in downtown Los Angeles. During this session, participants provided feedback on the system's accessibility features and overall usability and privacy of the experience. May 28, 2015 — User Testing Session for Spanish- speakers We met with 39 voters in Huntington Park at the Old Timers Foundation to test the latest prototype iteration with a focus on individuals whose primary language is Spanish. During this session, participants provided feedback on the system's Spanish language user interface and audio ballot as well as general system usability, accessibility, and privacy. May 26, 2015 — User Testing Session for Seniors We engaged 27 voters from Los Angeles County at the Altadena Senior Center to test the latest version of the ballot marking device. During this session, participants provided feedback on the system's usability, accessibility, privacy and overall experience. May 7, 2015 — Meeting with Supervisor Hilda Solis VSAP team members met with Supervisor Hilda Solis to provide an executive overview of the VSAP and demonstrate an early generation prototype of the ballot marking device. May 6, 2015 — Meeting with Supervisor Sheila Kuehl VSAP team members met with Supervisor Sheila Kuehl to provide an executive overview of the VSAP and demonstrate an early generation prototype of the ballot marking device. April 29, 2015 —User Testing Session for Election Staff We conducted three user testing sessions. One session with each of the following groups: Los Angeles County poll workers, poll worker trainers, and election operations staff. The feedback received was used to further refine the design of the system. These sessions focused on the storage, transportation, set up and break down of the devices. Once finalized, a full report of research findings will be posted on the Department website. March 26, 2015 — IDEO Inspiration Research: visually- impaired We engaged 5 participants with varying degrees of visual impairments (from low vision to completely blind) and varying levels of proficiency with technology to further refine and expand on usability and accessibility of the device. Participants engaged with an early prototype of the audio user interface and various tactile key pads. A full report of research findings is available on our website. March 9, 2015 —User Testing Sessions for Seniors and Spanish- speakers We engaged 57 participants using three voting systems, two experimental prototypes, and one comparison system (InkaVote). Participants included a range of individuals varying in age, ethnicity, and language capabilities with a focus on senior citizens and voters whose primary language was Spanish. A full report of research findings is available on our website. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 52 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events February 27, 2015- User Testing Session A full -day of user sessions to test the usability and accessibility of the latest versions of the ballot marking device prototype was conducted in IDEO's Palo Alto office in January. Approximately 50 voters representing older voters, Spanish- speaking voters, new voters, and long -time voters were invited to participate in the study. 2014 December 11, 2014 New Law Conference Presentation VSAP staff discussed vote center research at the New Law Conference in Sacramento. This conference engages both elected official and election administrators. October 21, 2014 Board of Supervisors Meeting Los Angeles County Registrar- Recorder County Clerk staff and IDEO presented their proposal to the Board of Supervisors at their meeting. Board approved contract. October 17, 2014 Meeting with the Long Beach Election Oversight Commission Dean Logan met with the Long Beach Election Oversight Commission and discussed the Voting Systems Assessment Project October 8, 2014 Community Voter Outreach Meeting (CVOC) VSAP staff provided an update at our quarterly CVOC meeting in order to keep the public up to date with our project. October 4, 2014 Voting Modernization Board Meeting VSAP staff met with Michael Bustamante of the Voting Modernization Board to discuss the progress of our project. October 2, 2014 Presentation at Empowerment Congress RR /CC executive staff discussed the Voting Systems Assessment Project and answered questions related to the project. September 30, 2014- Presentation to the Industry Hills Rotary Club RR /CC staff presented our prototype device to the local Industry Hills Rotary Club and discussed our project. Participants were enthusiastic and interested in our progress. September 29, 2014- Meeting with 1st District Supervisor Gloria Molina VSAP staff presented our prototype device to the district supervisor and provided a project progress update. September 25, 2014- Board of Supervisors Operations Cluster VSAP team members attended the Board of Supervisors' Operational Cluster meeting to discuss our contract with IDEO and the proposed Statement of Work for the next phase of the project. September 25, 2014- Presentation at the Conditional Voter Registration Subcommittee of the California Association of Clerks and Elected Officials VSAP team members gave a presentation concerning the research conducted on Vote Centers. Questions were answered about how vote centers can assist in same -day voter registration. 53 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events September 24, 2014 - VSAP Advisory Committee Meeting The VSAP team hosted our Advisory Committee members for a half -day long meeting to bring them up to date on our project status, as well as where it is heading in the next few months. The VSAP team answered any and all questions related to our project. September 23, 2014 - Voting Accessibility Advisory Committee Meeting VSAP staff attended the VAAC meeting to inform members of the committee about the status of our project. September 22, 2014 - Meeting with 3rd District Supervisor Zev Yaroslaysky VSAP staff presented our prototype to the third district supervisor and provided an update on our project. September 20, 2014 - Tri- League of Women Voters Los Angeles Chapter Presentation Outreach staff presented the ballot marking device prototype to the local Tri- League of Women Voters chapter in Los Angeles. September 3, 2014 - EAC Roundtable Discussion - Expanding the Body of Knowledge of Election Administration Presentation to EAC about Election Administration, highlights included the Voting Systems Assessment Project's approach to having a human - centered design, and the importance of voters. August 21 -22, 2014 - Election Center Conference Dean Logan gave a presentation on the VSAP and our innovative approach to creating a voter - centered design. August 19, 2014 - USINEX Electronic Voting Technology Workshop /Workshop on Trustworthy Elections Dean Logan led a workshop concerning security and technology and our approach with the VSAP. August 14, 2014 - Presentation to the Quality and Productivity Commission VSAP staff presented our current prototype device to the Quality and Productivity Commission, as well as updated them on the status of our project and what we expect in the future. July 31, 2014 - Presentation to RR /CC Elections Operation Command staff VSAP team members gave a demo with our current prototype device, informed staff of future changes, and answered questions relating to our project and its developmental phases. July 30, 2014 - Community Voter Outreach Committee Meeting (CVOC) VSAP staff attended the CVOC meeting and gave a brief update on the status of our project. July 14 -18, 2014 - California Association of Clerks and Election Officials Conference VSAP staff attended the CACEO conference and attended several breakout sessions. June 23, 2014 - Meeting with 2nd District Supervisor Mark Ridley Thomas VSAP staff met with office staff representatives to demonstrate the current prototype device and inform him of our project's goals and status. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 54 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events June 12, 2014 - Election Assistance Commission Webinar- Reforming the Testing and Certification Process VSAP staff viewed webinar to keep informed of the changes that may take place in the testing and certification processes of new voting systems. June 10, 2014 - Clemson University Conference Call with Juan Gilbert VSAP staff met with Clemson University personnel to discuss their work on voting systems. May 29, 2014 - Meeting with 4th District Supervisor Don Knabe VSAP staff met with district supervisor Don Knabe to demonstrate the current prototype device and inform him of our project's goals and status. May 19, 2014 - University of Chicago School of Public Policy: Blueprint to Implementation Dean Logan delivered a presentation on the status of the VSAP. Dean discussed the VSAP's progress towards transforming the voting experience for LA County voters. Dean answered questions about the VSAP design process and overall plan for system development and implementation. May 15, 2014 - Webinar: STAR -Vote: A Secure, Transparent, Auditable and Reliable Voting System Staff participated in a webinar presented by Dan Wallach which concerned the STAR vote system in Travis County, Texas. This meeting provided an overview of Travis County's STAR project, which aims to develop and implement a new voting system for Travis County voters. The Department will continue to follow Travis County's journey to implement a publicly -owned voting system. May 8, 2014 - Board of Supervisors Operations Cluster Members of the Department's Executive management team met Board of Supervisor Deputies to provide a status update on the VSAP and an overview of the upcoming system refinement and engineering, including the intent to sole source for consulting services to lead the department through that process. April 17, 2014 - Community Voter Outreach Committee (CVOC) Department staff attended the quarterly CVOC meeting. At this meeting, staff brought the prototype device so meeting participants could interact with it and learn more about its features. Staff also answered questions and concerns that were brought up by the committee members. April 15, 2014 - Voting Accessibility Advisory Committee (VAAC) Department staff attended the VAAC meeting to provide an update of the VSAP. Department staff also set up the looks -like prototype so members of the committee could both view and interact with it. March 13, 2014 - City of Los Angeles Presentation and Updates Department staff provided an update on the VSAP and presented the looks -like prototype of the proposed ballot marking device to approximately 25 City of Los Angeles' election staff. This hour long presentation provided an update on the recent system design efforts of the VSAP and its focus on a human - centered design process. This meeting allowed the Department to continue to foster positive relations with the City of Los Angeles. March 5 -7, 2014 - Election Verification Network (EVN) Conference Department staff presented an overview of the VSAP at the EVN Conference in San Diego. The conference was attended by academics, advocates, and subject matter experts. Staff displayed and demonstrated the features of the looks -like prototype of the proposed ballot marking device. 55 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events February 25, 2014 - Voting Accessibility Advisory Committee Meeting VSAP staff attended the VAAC meeting and presented progress updates to the committee. Particular attention was paid to our work with individuals with cerebral palsy and our continued commitment to accessibility for people with disabilities as our program progresses towards implementation. January 27, 2014 - Quality and Productivity Commission Executive and VSAP staff met with the Commission to provide an update on the progress of the project and present the system prototype. In August 2012, the Qi3P provided the VSAP program with $470k in funding ($235k loan/ $235 grant) to begin the development and system design phase. January 15, 2014 - Community Voter Outreach Committee (CVOC) VSAP staff attended the quarterly CVOC meeting. At this meeting, staff provided a status update on VSAP efforts and invited members to visit our website for more detailed information on the project. 2013 November 7, 2013 - United Cerebral Palsy Los Angeles (UCPLA) VSAP staff and IDEO project team met with members of UCPLA to gather feedback on a preliminary voting system prototype. VSAP and IDEO staff gathered feedback regarding the needs and desires in a voting system from voters with a wide -range and degree of disabilities. October 29, 2013 - Voting Accessibility Advisory Committee (VAAC) VSAP staff and IDEO project team met with the VAAC to provide an update on the VSAP and answer member questions. October 15, 2013 - Clemson University VSAP staff met with Clemson University to update each other on the progress of their work around voting system design and development. October 2, 2013 - Community Voter Outreach Committee (CVOC) VSAP staff met with the CVOC to provide an update on the VSAP and answer member questions. September 9, 2013 - Georgia Tech Research Institute (GTRI) VSAP staff met with GTRI to provide a VSAP status update and to discuss how the projects align and may support each other. August 1, 2013 - Chief Executive Office and Chief Information Office The VSAP and IDEO Project Teams met with the County's Chief Executive Officer, Chief Information Officer and some of their key staff to present the three initial design concepts and gather initial feedback from this group. July 31, 2013 - VSAP Advisory Committee Meeting The VSAP and IDEO Project Teams met with the VSAP Advisory Committee to present the three initial design concepts and gather initial feedback from Committee members. Members were presented the concepts and information on how the concepts were derived, and provided initial feedback. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 56 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events July 30, 2013 - VSAP Technical Advisory Committee Meeting The VSAP and IDEO Project Teams met with the VSAP Technical Advisory Committee to present the three initial design concepts and gather initial feedback from Committee members. Members were presented the concepts and information on how the concepts were derived, and provided initial feedback. July 23, 2013 - Voting Accessibility Advisory Committee (VAAC) VSAP staff met with the VAAC to provide an update on the VSAP. Members were informed that initial design concepts would be shared at the next VAAC meeting. May 29, 2013 - VSAP Advisory Committee Meeting The VSAP Advisory Committee met via conference call to discuss current VSAP activities related to the voting system related legislation, the VSAP design phase, and the VSAP Technical Advisory Committee. February 26 -28, 2013 - Future of Voting Systems Symposium Department staff engaged in a three day symposium with academics, researchers, election officials, and other stakeholders to discuss the future of the voting system market and regulatory environment. During this symposium, I participated in a panel discussion with other election officials to discuss voting system modernization efforts being led by election jurisdictions. January 28 -29, 2013 - GTRI Meeting Brad Fein, Principal Research Scientist and his team presented to and met with department staff and VSAP Advisory Committee members. The GTRI team presented initial findings of their work on usability and accessibility, and discussed how their continued research may align and help support VSAP efforts. January 28 -29, 2013 - NIST Meeting John Wack and Mary Brady from NIST visited RR /CC headquarters to learn more about LA County's election operations and the VSAP. The VSAP Advisory Committee and Department staff met with the NIST representatives to discuss the role of NIST in the voting system certification process and LA County's election process and voting system modernization efforts. 411111K, November 9, 2012 - Chief Executive Office, Chief Information Office and County Counsel The Department has been working closely with staff from the Chief Executive Office, Chief Information Office and County Counsel in preparing the Statement of Work for the development of system design options. Constant communication has been maintained with these departments following an initial conference call on November 9, 2012. October 30, 2012 - VSAP Advisory Committee The VSAP Advisory Committee met on October 30, 2012 to discuss VSAP funding, the upcoming design phase, and the plan to establish a VSAP Technical Advisory Committee. The VSAP Advisory Committee continues to provide the Department guidance as the VSAP moves from conceptualizing to designing and prototyping. The VSAP Advisory Committee is composed of experts, stakeholders, and community leaders from critical constituency groups and communities of interest. The Committee was established in response to a motion adopted by your Board in September 2010, establishing a platform for continued citizen participation and transparency. 57 VOTING SYSTEMS ASSESSMENT PROJECT o VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit D: Community Events August 28, 2012 - Voting Accessibility Advisory Committee VSAP staff provided VAAC members an update on VSAP activities. August 8, 2012 - Chief Executive Office and Board of Supervisor Deputies CEO, William T Fujioka hosted a meeting to provide Board of Supervisors staff an update on the VSAP. The RR /CC presented an overview of VSAP accomplishments, next steps, and challenges. July 30, 2012 - Chief Information Office The RR /CC met with CIO Richard Sanchez and Henry Balta with the purpose of discussing next steps for the VSAP and a strategy for continued collaboration. July 16, 2012 - CEO, Governmental and Legislative Affairs The RR /CC met with CEO Intergovernmental and External Relations (IGEA) staff to provide an overview of VSAP legislative /regulatory hurdles and discuss what support will be need from IGEA to address those hurdles. June 14, 2012 - Chief Executive Office The RR /CC met with CEO William T Fujioka, and staff to provide an overview of VSAP accomplishments, next steps, and challenges. VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 58 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit E: Internal Project Team cDean Logan Registrar- Recorder /County Clerk Executive Sponsor �a Debbie Martin Chief Deputy Project Advisor Jeramy Gray Assistant Registrar- Recorder /County Clerk, Information Technology Principal Project Manager Kenneth Bennett Information Technology Manager Project Manager - Technology Monica Flores Executive Assistant r Project Manager - Administration and Public Engagement Aaron Nevarez Government and Legislative Affairs Manager Project Advisor Rita Figueroa �r Assistant Registrar- Recorder /County Clerk, Administration Project Advisor 59 VOTING SYSTEMS ASSESSMENT PROJECT § VSAP.lavote.net VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit E: Internal Project Team Tim McNamara Assistant Registrar- Recorder /County Clerk, Election Operations Project Advisor Adrian Avelar VSAP Research and Legislation �.; Project Assistant Kenny Ling y a VSAP Contract Management and Budget Project Assistant Marianne Felix VSAP Public Relations Project Assistant 1� Oscar Olmos VSAP Business Processes and Facilities, Vote Centers Project Assistant Vinh Do VSAP Business Processes and Facilities, Vote by Mail Project Assistant VSAP.lavote.net ■ VOTING SYSTEMS ASSESSMENT PROJECT 60 VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Exhibit F: Design Evolution D 7m 61 VOTING SYSTEMS ASSESSMENT PROJECT E VSAP.lavote.net 4 f VOTING SYSTEMS ASSESSMENT PROJECT PHASE III: SYSTEM DESIGN AND ENGINEERING Stay Connected For more information on the Voting Systems Assessment Project, visit our website at ISAP.lavote.net. For inquiries, please email vsap @rrcc.lacounty.gov. W� @lacountyrrcc SAP VOTING SYSTEMS ASSESSMENT PROJECT VSAP.lavote.net - VOTING SYSTEMS ASSESSMENT PROJECT 62 VOTING SYSTEMS ASSESSMENT PROJECT Phase III: System Design and Engineering VSAP.lavote.net