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2017 Jun 06 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 6, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. 1. Consideration and possible action to interview candidates for the Recreation and Parks Commission. (Fiscal Impact: None) Council interviewed candidates for the Recreation and Parks Commission. David Lubs and Bob Motta were chosen to a full term ending May 30, 2021. The Mayor will announce the appointments at the 7:00 PM meeting on June 20, 2017. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO. 1 Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. 1. POA dispute concerning the EPMC Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3- matters 1. Employee Organizations: Police Management Association; Supervisory, Professional Employees Association and City Employee Association. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 6, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:04 PM INVOCATION — Pastor Rob McKenna, The Bridge Church PLEDGE OF ALLEGIANCE — Major Scotty Autin and Family PRESENTATIONS a) Proclamation read by Mayor Fuentes, presented to Staff Sergeant Brett Williams and Sergeant First Class Steven Navarette, celebrating the 242nd Anniversary of the United States Army. Recessed at 7:11 PM to celebrate the Army's Anniversary with refreshments in the City Hall lobby. Returned at 7:22 PM b) Presentation — Chief Mitch Tavera introduced the two newest Police Officers to the El Segundo Police Department, Robert Glaza and Jeremy Glunt. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Ron Werner, Manhattan Beach resident, spoke in opposition of item #C2, regarding TopGolf. Tom Courtney, Manhattan Beach resident, spoke in opposition of item #C2, regarding TopGolf. Marc Magid, resident, spoke in opposition of item #C2, regarding TopGolf. Don Kales, Westchester resident, spoke in opposition of item #C2, regarding TopGolf Dave Atkinson, resident, spoke in favor of item #C2, regarding TopGolf. Paul Wilder, Westchester resident, commented on the El Segundo Post Office and his concerns with the service he has received lately. Casey Newton, resident, spoke in favor of item #E13, concerning the Corporate Games. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO.3 James Fuentes, resident, reiterated Mr. Wilder's position and concern's regarding the El Segundo Post Office. CITY COUNCIL COMMENTS — (Related to Public Communications) Council commented on the Public Communications A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action regarding Environmental Assessment No. EA- 1177, Zone Text Amendment No. ZTA 16-06 regarding Accessory Dwelling Units (ADUs) in Residential Zones. Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code §§21000, et seq., "CEQA") and CEQA Guidelines (14 California Code of Regulations §§15000, et seq.), because it involves the adoption of an ordinance regarding accessory dwelling units in a single-family or multifamily residential zone to implement the provisions of Government Code Section 65852.2 as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City of El Segundo). (Fiscal Impact: None) Mayor Fuentes stated this was the time and place to conduct a public hearing and receive public testimony regarding Environmental Assessment No. EA-1177, Zone Text Amendment No. ZTA 16-06 regarding Accessory Dwelling Units (ADUs) in Residential Zones. Adopting this Ordinance is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code §§21000, et seq., "CEQA") and CEQA Guidelines (14 California Code of Regulations §§15000, et seq.), because it involves the adoption of an ordinance regarding accessory dwelling units in a single-family or multifamily residential zone to implement the provisions of Government Code Section 65852.2 as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City of El Segundo). Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO.4 Greg Carpenter, City Manager, introduced the item. Gregg McClain, Planning Manager gave a presentation and answered questions. Public Comment: Maxine Walsleben, resident, commented in favor of the Accessory Dwelling Units (ADU's). Casey Newton, resident, asked questions concerning the timing of the ADUs Herbert Walsleben, resident, commented in favor of the ADUs Cristina Biggerstaff, resident, concerned with setback restrictions and the proposed guidelines by the Planning Commission for the ADUs. Kimberly Cole, resident, commented in favor of the ADUs Dave Atkinson, resident, presented the legislation for the ADUs and expressed his concerns with the proposed guidelines by the Planning Commission. Jim Stone, resident, commented in favor of the ADUs MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to close the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Council directed staff to make the following amendments to the proposed Ordinance; allow accessory dwelling units on all R-1 lots, whether detached or attached and allow the dwellings to be the maximum 1200 square feet. The proposed amendments to the Ordinance, requested by Council, will be brought back to the June 20, 2017 City Council Meeting for introduction. Recessed at 8:41 PM Returned at 8:55 PM C. UNFINISHED BUSINESS 2. Consideration and possible action to approve Amendment No. 2, 4924-1 B to the Lease with CenterCal regarding use of the City's driving range as a Top Golf facility. The purpose of the Amendment is to extend some of the due diligence and performance deadlines that must be completed before CenterCal's leasehold interest takes effect. (Fiscal Impact: $48,950.00) Greg Carpenter, City Manager, introduced the item. Mark Hensley, City Attorney, reported and answered Council's questions on the item. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO. 5 Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to approve Amendment No. 2 Lease Agreement with CenterCal. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Boyles, Dugan, Pirsztuk No: Brann, Fuentes D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 3. Consideration and possible action to receive and file an annual report of the Library Board of Trustees. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Penny Armstrong, Library Board of Trustees Chairperson, gave the annual report. Council Discussion Receive and file an annual report of the Library Board of Trustees. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3016461 through 3016744 on Register No. 16 in the total amount of $3,026,342.78 and Wire Transfers from 5/8/17 through 5/28/17 in the total amount of$3,549,134.14. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 5, Approve the Regular City Council Meeting Minutes of May 16, 2017. 6. Approve a change order in the contract with Letner Roofing Co., amendment no. 5196A for $533,000.00 to complete the Police Station Roof Replacement Project and authorize an additional contingency of $67,000.00 for unforeseen conditions. Project No. PW 15-18. (Fiscal Impact: $600,000.00) 7. PULLED BY COUNCIL MEMBER BRANN 8. Authorize the City Manager to execute a standard Public Works Contract, No. 5343 in a form approved by the City Attorney, with Stephen Doreck Equipment Rentals, Inc. in the amount of $680,745.00 for the Center Street Water Main Improvement Project from Pine Ave. to El Segundo Blvd., Project No. PW 17-22 MINUTES OF THE REGULAR COUNCIL,MEETING JUNE 6,2017 PAGE NO.6 and authorize an additional $102,110.00 for construction related contingencies and authorize the City Manager to execute a standard Public Works Professional Services Agreement, No. 5344 in a form as approved by the City Attorney, with AKM Consulting Engineers, Inc. in the amount of $78,145.00 for construction inspection and testing services, and authorize an additional $10,000.00 for construction related contingencies. (Fiscal Impact: $871,000.00) 9. Accept the work performed by Robertson Industries, Inc., the George E. Gordon Clubhouse Playground Resurfacing Project. Project No. PW 14-10. (Fiscal Impact: $48,950.00) 10. PULLED BY COUNCIL MEMBER 11. Authorize the City Manager to execute professional services agreements with Prosum No. 5346 and Dyntek No. 5347 in a combined overall amount not to exceed $150,000 to provide project management and tech nical/helpdesk support for various information systems projects including, but not limited to, the implementation of a Recreation and Parks Management system, information systems Fiber Expansion project, and the Finance Cashiering system. (Fiscal Impact: $150,000.00) 12. Approve the 30-day extension for the provisional appointment of Acting Recreation Supervisor per El Segundo Municipal Code Section 1-6-13(c). (Fiscal Impact: None) 11 PULLED BY COUNCIL MEMBER BRANN 14. Authorize the acceptance of an additional $100,000 in grant funds from the UASI 2015 grant program, authorize the City Manager to sign an Amendment, No. 5000A, to the Sub-Recipient Agreement #5000 with the City of Los Angeles, who will serve as the grant administrator for the grant, following a Request For Proposal (RFP), authorize the City Manager to execute an agreement, No. 5348, in a form approved by the City Attorney, between the City of El Segundo and Michael T. Little, serving as a consultant of the Regional Training Group and authorize and approve additional appropriation to expense account 124-400- 3785-6214. (Fiscal Impact: $100,000.00) MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to approve Consent Agenda items 4, 5, 6, 8, 9, 11, 12 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO. 7 Greg Carpenter, City Manager and Council Member Pirsztuk recused themselves from the discussion of item #E7 due to a possible conflict of interest. 7. Consideration and possible action regarding adoption of Addendum No. 1 to an approved Mitigated Negative Declaration and approval of Environmental Assessment No. EA-1184 and Specific Plan Amendment No. SPA 17-01 to amend the Downtown Specific Plan as follows: 1) remove the requirement that upper-floor residential occupants must also be commercial tenants or owners of the business below; 2) establish a new parking requirement for new residential units; and 3) miscellaneous cleanup. (Applicant: Bill Ruane) (Fiscal Impact: None) Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Dugan to waive the second reading and adopt Ordinance No. 1549 regarding Environmental Assessment No. EA-1184 and Specific Plan Amendment No. SPA 17-01 to amend the Downtown Specific Plan as follows: 1) remove the requirement that upper-floor residential occupants must also be commercial tenants or owners of the business below; 2) establish a new parking requirement for new residential units; 3) miscellaneous cleanup. MOTION PASSED BY VOICE VOTE. 3/1 Yes: Boyles, Brann, Dugan No: Fuentes 10. Consideration and possible action to award a Standard Works Contract No. 5345 to FieldTurf USA, Inc. for the El Segundo Athletic Fields Turf Replacement Project, Project No. PW 17-10. (Fiscal Impact: $1,142,440.20) Council Discussion Lufan Xu, City Engineer, Mark Hensley, City Attorney, and Ken Berkman, Public Works Director answered questions. MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tem Boyles to award a Standard Works Contract to FieldTurf USA, Inc. for the El Segundo Athletic Fields Turf Replacement Project, Project No. PW 17-10. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Brann, Fuentes, Pirsztuk No: Dugan 13. Consideration and possible action regarding sponsorship of the El Segundo Corporate Games. (Fiscal Impact: Approximately $540.00 in fee waivers for use of the Richmond Field) Council Discussion Barbara Voss, Economic Development Manager, answered Council questions. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO.8 MOTION by Council Member Brann, SECONDED by Council Member Dugan to approve the request to co-sponsor the El Segundo Corporate Games along with OMNI Consulting. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Brann, Dugan, Fuentes No: Pirsztuk F. NEW BUSINESS G. REPORTS — CITY MANAGER — Reported on the road way construction taking place on Vista Del Mar, Pershing Dr., Culver Blvd. and Jefferson Blvd initiated by the communities of Playa Del Rey and Westchester. Ken Berkman, Public Works Director, attended a town hall meeting this evening on the project and reported back to Council on his findings. H. REPORTS — CITY ATTORNEY— Commented on SB649 bill that is moving forward and expected to pass, expects to present the Drone Ordinance in the next month or so and reported the attorney's office is working with the Planning staff on the development agreement for the Plaza El Segundo in order to help broaden the uses with the brick and mortar issues facing the country. I. REPORTS — CITY CLERK — Announced she will miss the June 20, 2017 due to her daughter's graduation from college. J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Reported on the CalPers Ad-Hoc Committee's recent meeting. Council Member Pirsztuk — Congratulated Center Street School on a successful Ice Cream Social and thanked the Police Department for scooping ice cream, congratulated all the graduates in El Segundo and thanked those who attended and participated in the joint Technology Committee Meeting. Council Member Dugan — Attended a tour at the Hyperion Plant on May 18, 2017 and found it to be a worthwhile and educational tour and mentioned the facility welcomes schools to tour the plant as well. Mayor Pro Tern Boyles — Congratulated Beto Moreno on his recent promotion to supervisor in Public Works department, attended the recent Beauty and the Beach Clean Up sponsored by El Segundo Kiwanis and El Segundo Power, LLC held on June 5, 2017, mentioned regular meetings with Edison and the DWP concerning ongoing issues in El Segundo, attended the joint Technology Committee meeting and thanked the members of the committee, as well as City staff and stated he will attend the Governance, Transparency and Labor Relations Policy Committee meeting in Sacramento on Friday, the committee is sponsored by the California League of Cities. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO.9 Mayor Fuentes — Attending the Regional Coyote meeting at the South Bay City Council of Governments in Torrance, attended the Los Angeles Air Force base Change of Command, mentioned Richmond Street School Third Graders visited City Hall, mentioned State Senator Ben Allen invited her to attend a trade mission in China, sponsored by the China's People Association for Friendship and would like this item to be agenized for discussion and approval. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Council will go back into Closed Session MEMORIALS — None ADJOURNMENT at 11:00 PM 0 Tr c �e Verry City Clem MINUTES OF THE REGULAR COUNCIL MEETING JUNE 6,2017 PAGE NO. 10