2017 Jun 20 - CC PACKET0217.2611
AGENDA
EL SEGUNDO CITY COUNCIL
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 20, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to interview candidates for the Planning
Commission, Library Board of Trustees, Environmental Committee, Senior
Citizen Housing Corporation Board and Capital Improvement Program
Advisory Committee.
(Fiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointments at the
7:00 PM, July 18, 2017 City Council meeting, if any; 3) Alternatively, discuss and
take other action related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1 - matters
1. Kartsen v. City of El Segundo, LASC Case No. BC617434
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
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PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3-
matters
1. Employee Organizations: Police Management Association; Supervisory,
Professional Employees Association and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and Possible action to interview candidates for the Planning Commission
and Capital Improvement Program Advisory Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates.
2. Announce appointments at the 7:00 p.m., July 5, 2017 City Council meeting, if any
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Application of candidates
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant Y%,,-
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager °A
BACKGROUND AND DISCUSSION:
Planning Commission — one position available
Capital Improvement Program Advisory Committee — one position available
Candidate
Applying to: CCBs
1. Michal Clements (5:00 m)
Planning
Commission
2. Lance Giroux 5:10 m
Planning
Commission
3. Jerome Scott (5:20 m)
CIPAC —
1St choice (Incumbent), Planning Commission — 2nd choice
4. Paul Rayburn (5:30 m)
Planning
Commission
5. Benjamin Gunter (5:40 m)
Planning
Commission
6. Jay Hoeschler (5:50 m)
Planning
Commission hone interview) 310 - 779 4271
7. Richard Walker (6:00 m)
Planning
Commission hone interview) 310- 804 -0477
8. Mar'olein Oakley (6:10 m)
Planning
Commission
AGENDA
EL SEGUNDO CITE' COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 20, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
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PRESENTATIONS
a) Proclamation — The month of July 2017 as Parks Make Life Better! Month
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
E
C:
1. Consideration and possible action regarding Environmental Assessment
No. EA -1177, Zone Text Amendment No. ZTA 16 -06 regarding Accessory
Dwelling Units (ADUs) in Residential Zones. Adopting this Ordinance is
statutorily exempt from further environmental review under the California
Environmental Quality Act (California Public Resources Code § §21000, et
seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations
§ §15000, et seq.), because it involves the adoption of an ordinance
regarding accessory dwelling units in a single - family or multifamily
residential zone to implement the provisions of Government Code Section
65852.2 as set forth in Section 21080.17 of the Public Resources Code,
pursuant to CEQA Guidelines §15282(h). (Applicant: City of El Segundo)
(Fiscal Impact: None) _
Recommendation — 1) Introduce an Ordinance (Zone Text Amendment No. ZTA
16 -06) regarding ADUs in Residential Zones; 2) Authorize the Director of
Planning and Building Safety to release covenants currently recorded on
accessory structures for those owners who apply to the City to convert such
structures into accessory dwelling units; 3) Schedule second reading and
adoption of the Ordinance for July 5, 2017; 4) Alternatively, discuss and take
other action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action to announce the appointments to the
Recreation and Parks Commission.
(Fiscal Impact: None)
Recommendation — 1) Announce the appointees to the Recreation and Parks
Commission; 2) Alternatively, discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3016745 through 3016908 on Register No. 17 in the total
amount of $846,946.72 and Wire Transfers from 5/29/17 through 6/11/17 in
the total amount of $1,833,926.97.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
Co
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4. Regular City Council Meeting Minutes of June 6, 2017.
Recommendation — Approval
5. Consideration and possible action to approve an amendment #1 to the
original agreement with Steve Koester dba Environmental Compliance
Services to provide temporary consultant services for the Fire Department
and its Certified Unified Program Agency (CUPA) program.
(Fiscal Impact: $110,000.00)
Recommendation — 1) Authorize the City Manager to sign the Amendment to the
Professional Services Agreement, in a form approved by the City Attorney, with
Steve Koester dba Koester Environmental Compliance Services; 2) Authorize an
additional appropriation of $100,000 to 126- 400 - 3205 -6214; 3) Authorize an
increase of the blanket purchase order by $100,000 for Steve Koester dba
Koester Environmental Compliance Services to enable the Fire Department to
receive the services provided by Steve Koester dba Environmental Compliance
Services; 4) Alternatively, discuss and take other possible action related to this
item.
6. Consideration and possible action regarding authorizing the City Manager
to pre -pay the City's Fiscal Year 2017 -18 annual unfunded liability
contribution (UAL) to California Public Employees Retirement System
(CaIPERS).
(Fiscal Impact: $ savings of $258,464: $64,616 for fiscal year (FY) 2016 -17
and $193,848 in FY 2017 -18)
Recommendation — 1) Authorize City Manager to execute the annual unfunded
liability (UAL) prepayment option to CalPERS in the total amount of $7,019,291
resulting in a total savings of $258,464 to the City; 2) Alternatively, discuss and
take other action related to this item.
7. Consideration and possible action regarding adoption of a Resolution
appointing City Council Member, Mike Dugan, Director of Finance, Joseph
Lillio, and Director of Human Resources, Lynn Lindberg, to serve as board
member, alternate board member, and substitute alternate board member,
respectively, on the Independent Cities Risk Management Association
(ICRMA) governing board.
_(Fiscal Impact_ Nonel
Recommendation — 1) Adopt attached resolution appointing City Council
Member, Mike Dugan, Director of Finance, Joseph Lillio, and Director of Human
Resources, Lynn Lindberg, to serve as board member, alternate board member,
and substitute alternate board member, respectively; 2) Alternatively, discuss
and take other action related to this item.
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FQ
8. Consideration and possible action to award a professional services
contract to Revenue & Cost Specialists, LLC for the cost allocation and
City -wide user fee study.
(Fiscal Impact: $38,850.00)
Recommendation — 1) Authorize the City Manager to execute a standard
professional services agreement, in a form approved by the City Attorney, with
Revenue & Cost Specialists, LLC in an amount not to exceed of $38,850 for the
cost allocation and City -wide user fee study for the City of El Segundo; 2)
Alternatively, discuss and take other action related to this item.
9. Consideration and possible action to receive an informational report on the
Strategic Plan's Key Performance Indicators (KPIs) for the month of May
2017.
Fiscal Impact: None
Recommendation — 1) Receive and file an informational report on May KPIs; 2)
Alternatively, discuss and take other action related to this item.
10. Consideration and possible action 1) Adoption of a Resolution establishing
the basic monthly salary range for Information /Systems Director.
(Fiscal Impact: $225,700.00)
Recommendation — 1) Adopt the Resolution establishing the Basic Monthly
Salary Range for the job classification of Information Systems Director (At- Will);
2) Alternatively, discuss and take other action related to this item.
F. NEW BUSINESS
11. Consideration and possible action to adopt a resolution to increase the
number of Recreation and Parks Commissioners from five to seven.
Fiscal Impact: $1,200 per fiscal ear
Recommendation — 1) Discuss and provide direction to staff; 2) Alternatively,
discuss and take other action related to this item.
12. Consideration and possible action
release of a Request for Proposal
the City of El Segundo.
(Fiscal Impact: Unknown)
to receive and file a report regarding the
(RFP) for Professional Audit Services for
Recommendation — 1) Receive and file information regarding
RFP to conduct professional audit services for the City of
Alternatively, discuss and take other action related to this item.
the release of a
El Segundo; 2)
13. Consideration and possible action for the City Council to receive and file
the Comprehensive Annual Financial Report for year ending September 30,
2016.
(Fiscal Impact: $0)
Recommendation — 1) City Council receive and file the Comprehensive Annual
Financial Report (CAFR) for year ending September 30, 2016 (attachment A); 2)
Alternatively, discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
14. Consideration and possible action to replace /modernize the City logo to
reflect most elements of the Centennial Logo.
(Fiscal Impact: Can be mitigate over time)
Recommendation — 1) Support the replacement/modernization of the City logo
and direct staff to implement use of the new City logo; 2) Alternatively, discuss
and take other action related to this item.
Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
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15. Consideration and possible action to discuss an invitation extended to
Mayor Fuentes to participate in a diplomatic trade mission to The People's
Republic of China.
(Fiscal Impact: None)
Recommendation — 1) City Council to discuss
discuss and take other action related to this item.
and approve; 2) Alternatively,
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: �''• I-7
TIME: � }�
NAME:
[uiwwo
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rortamatt"011 Cite of (9C *egunbo, California
WHEREAS, Parks and Recreation makes lives and communities better now and in the future; and
WHEREAS, it is established through statewide public opinion research, 98% of California
households visit a local park at least once a year; two in three households visit a park
once a month; 50% of households participate in an organized recreation program; and
most park use is with family and friends; and
WHEREAS, residents value recreation as it provides positive alternatives for children and youth
to reduce crime and mischief especially during non - school hours; it promotes the arts,
it increases social connections; aids in therapy; and promotes lifelong learning; and
WHEREAS, residents value their parks for access to outdoor spaces for children and adults to play
and be active; exercise and group sports; and
WHEREAS, parks provide access to the serenity and the inspiration of nature and outdoor spaces
as well as preserve and protect the historic, natural and cultural resources in our
community; and
WHEREAS, the residents of the City of El Segundo, including children, youth, families, adults,
seniors, businesses, community organizations, and visitors benefit from the wide
range of parks, trails, open space, sports fields, tennis courts, facilities and programs
including the open space of Recreation Park, summer camps, aquatics and sports
programs provided by the City of El Segundo Recreation and Parks Department; and
WHEREAS, the City of El Segundo urges all its residents to recognize that parks and recreation
enriches the lives of its residents and visitors as well as adding value to the
community's homes and neighborhoods; and
WHEREAS, July is celebrated across the nation as Parks and Recreation Month,
NOW, THEREFORE, on this 20th day of June, 2017, the Mayor and the Members the City Council of
the City of El Segundo, California hereby proclaims the month of July 2017 as Parks Make Life
Better!® Month and in doing so, urges all its citizens to use and enjoy its parks, trails, open space,
facilities, and recreation opportunities.
3layorSuzanne Fuentes
94ayor Pro 2'em Drew Boyles CounciCMember 3lichae(lnugan
Councd 9llember Caro(Pirsztuk Councd 9llem6er Don Branri2
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 20, 2017
AGENDA HEADING: Unfinished Business
Consideration and possible action regarding Environmental Assessment No. EA -1177, Zone Text
Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units (ADUs) in Residential Zones.
Adopting this Ordinance is statutorily exempt from further environmental review under the
California Environmental Quality Act (California Public Resources Code § §21000, et seq.,
"CEQA ") and CEQA Guidelines (14 California Code of Regulations §§15000, et seq.), because it
involves the adoption of an ordinance regarding accessory dwelling units in a single- family or
multifamily residential zone to implement the provisions of Government Code Section 65852.2 as
set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines
§ 15282(h). (Applicant: City of El Segundo).
RECOMMENDED COUNCIL ACTION:
1. Introduce an Ordinance (Zone Text Amendment No. ZTA 16 -06) regarding ADUs in
Residential Zones;
2. Authorize the Director of Planning and Building Safety to release covenants currently
recorded on accessory structures for those owners who apply to the City to convert such
structures into accessory dwelling units;
3. Schedule second reading and adoption of the Ordinance for July 5, 2017;
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance (strike- out /underline version)
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: None (State mandate)
Objective: Not applicable
PREPARED BY: Paul Samaras, Principal Planner e lsi
REVIEWED BY: Gregg McClain, Planning Manager
Sam Lee, Planning and Building Safety Director
APPROVED BY: Greg Carpenter, City Manager
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INTRODUCTION:
The proposed zone text amendment would amend several sections of the El Segundo Municipal
Code (ESMC) to regulate accessory dwelling units (ADU) in the R -1 (Single - Family Residential)
and R -2 (Two - Family Residential) zones. City staff initiated this amendment to address changes
in state law, specifically California Government Code Section 65852.2 as amended by Assembly
Bill (AB) 2299 and Senate Bill (SB) 1069 approved on September 27, 2016 and effective January
1, 2017.
BACKGROUND AND DISCUSSION:
On June 6, 2017, the City Council held a public hearing and considered a draft ordinance pertaining
to the regulation of accessory dwelling units. After taking public testimony, the City Council
closed the public hearing, discussed the item and gave staff direction to modify the draft ordinance
for the purpose of introducing it at its meeting on June 20, 2017. The City Council directed staff
to make the following changes:
1. Allow new construction of detached accessory dwelling units without limiting such units
to additions to the primary dwelling and to detached garages; and
2. Increase the maximum size limit for detached accessory dwelling units to 1,200.
Staff has made the above changes to the draft ordinance and is presenting the revised version for
the City Council's consideration. If introduced and adopted at second reading, the Ordinance will
take effect 30 days after adoption.
In addition, the City's code states that accessory structures may only be constructed if a covenant
is recorded on the property stating that the accessory structure may not be used as a dwelling unit.
Several residents with such covenants recorded on their properties have inquired about converting
their accessory structures into accessory dwelling units. Because such a conversion would require
the covenant to be released, staff seeks the City Council's direction regarding such covenants.
ENVIRONMENTAL REVIEW:
This action is statutorily exempt from further environmental review under the California
Environmental Quality Act (California Public Resources Code § §21000, et seq., "CEQA ") and
CEQA Guidelines (14 California Code of Regulations § §15000, et seq.), because it involves the
adoption of an ordinance regarding accessory dwelling units in a single - family or multifamily
residential zone to implement the provisions of Government Code Sections 65852.1 and 65852.2
as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines
§15282(h).
RECOMMENDATION:
Planning staff recommends that the Council:
1. Introduce an Ordinance (Zone Text Amendment No. ZTA 16 -06) regarding Accessory
Dwelling Units in Residential Zones;
2. Authorize the Director of Planning and Building Safety to release covenants currently
recorded on accessory structures for those owners who apply to the City to convert such
structures into accessory dwelling units;
3. Schedule second reading and adoption of the Ordinance for July 5, 2017;
4. Alternatively, discuss and take other possible action related to this item.
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ORDINANCE NO.
AN ORDINANCE AMENDING TITLES 8 AND 15 OF THE EL
SEGUNDO MUNICIPAL CODE RELATED TO ACCESSORY
DWELLING UNITS
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:.
A. On February 15, 2005, the City Council adopted Ordinance No. 1381 which
added article E to El Segundo Municipal Code (ESMC) chapter 15 -4 which
provided for the creation of second dwelling units; the ordinance limited the
location of second dwelling units to the R -1 zone and applied certain
development standards as permitted by law;
B. The location of second dwelling units was limited in Ordinance No. 1381
based on certain findings made by the City Council at the time. In particular,
the City Council found that traffic volumes were already increasing, resulting
in numerous intersections then at less- than - desired levels of service. It was
found that the small residential area of the City was not prepared to handle
the relatively higher density and the expected impacts related to street
parking;
C. In recent years, there has been considerable discussion throughout the
state regarding a housing shortage in California, which is associated with
rising housing costs and a shortage of affordable housing options, and
increased homelessness. Accessory dwelling units by their nature are
considered to be affordable units which will help to alleviate some of the
lack of affordability in housing markets;
D. On September 27, 2016, Assembly Bill No. 2299 and Senate Bill No. 1069
were both approved. These bills amended Government Code Section
65852.2 to facilitate the development of accessory dwelling units (formerly
termed "second dwelling units ");
E. On November 29, 2016, staff initiated an application for Environmental
Assessment No. EA -1177 and Zone Text Amendment No. ZTA 16 -06 to
amend the City's regulations affecting accessory dwelling units to ensure
conformity with the State's changes to Government Code Section 65852.2;
F. The City reviewed the project's environmental impacts under the California
Environmental Quality Act (California Public Resources Code § §21000, et
seq., CEQA) and the regulations promulgated thereunder (14 California
Code of Regulations § §15000, et seq., CEQA Guidelines), and the City's
Environmental Guidelines (City Council Resolution No. 3805, adopted
March 16, 1993);
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G. The Planning and Building Safety Department scheduled the public hearing
regarding the application before the Planning Commission for March 9,
2017;
K On March 9, March 23, and April 27, 2017, the Planning Commission held
a public hearing to receive public testimony and other evidence regarding
the proposed amendment, including information provided by City staff and
public testimony;
1. On May 11, 2017, the Planning Commission received further testimony and
other evidence regarding the proposed amendment and adopted
Resolution No. 2809 recommending the City Council approve
Environmental Assessment No. EA -1177 and Zone Text Amendment No.
ZTA 16 -06;
J. On June 6, 2017, the City Council held a public hearing, considered the
Planning Commission's recommendation, and information provided by City
staff and public testimony regarding this Ordinance;
K. The City Council finds that the conditions that were cited in Ordinance No.
1381 that existed in the City at the time (i.e., increased traffic, relatively high
density of housing in a small area, and intense on- street parking) continue
to exist within the City, so it is appropriate to limit the location of accessory
dwelling units to certain areas within the City as described by this ordinance
and pursuant to Government Code section 65852.2(a)(1)(A);
L. The City Council further finds that the prospect of garages being converted
into accessory dwelling units would exacerbate the City's existing on- street
parking problems since converting garages into accessory dwelling units
displaces both the required parking for the primary dwelling as well as
adding street parking demand related to the tenants of the accessory
dwelling units;
M. This Ordinance and its findings are made based upon the entire
administrative record including the Planning Commission's
recommendation, testimony and evidence presented to the City Council at
its June 6, 2017 hearing, and the staff report submitted by the Planning and
Building Safety Department; and
SECTION 2: Factual Findings and Conclusions. The City Council finds that implementing
the proposed ordinance would result in the following:
A. Facilitate the development of accessory dwelling units in the Single - Family
Residential (R -1) and Two - Family (R -2) zones;
B. Accessory dwelling units will be permitted on real property that cannot
consist of more than one lot;
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C. Accessory dwelling units will be permitted only on lots that contain at least
an existing single - family dwelling, or will be constructed in conjunction with
a single - family dwelling;
D. Accessory dwelling units will not be allowed to be sold separately from a
primary dwelling;
E. Accessory dwelling units or the primary dwelling units on a lot will be
required to be owner - occupied;
F. Accessory dwelling units will be restricted to the height and setback
standards applicable to all other accessory structures in their respective
zones;
G. Accessory dwelling units within existing primary dwellings and detached
accessory dwelling units will be restricted to a maximum size of 1,200
square feet. All accessory dwelling units are subject to the total floor area
ratio limitation applicable to the lot;
H. Accessory dwelling units will be required to be compatible in architectural
design with the primary dwelling on a lot;
In accordance with Government Code Section 65852.2(d),100 percent of
residential lots that are eligible for an accessory dwelling unit within the City
are within half of a mile of public transit and are, therefore, not required to
provide parking for the accessory unit;
J. Accessory dwelling units will be required to comply with applicable building,
health and fire codes, except where explicitly exempted by Government
Code Section 65852.2; and
K. Conversions of garages and carports required under the provisions of
ESMC Title 15 will be prohibited.
SECTION 3: General Plan Findings. As required under Government Code Section
65860, the ESMC amendments proposed by the Ordinance are consistent with the El
Segundo General Plan as follows:
A. The proposed zone text amendment is in conformity with the Land Use
Element goals, objectives and policies. Specifically, the zone text
amendment is consistent with Land Use Element Goal LU3 and Objectives
LU3 -1 and LU3 -2 in that the amendment will: a) facilitate the development
of accessory dwelling units in the City's R -1 and R -2 zones as required by
Section 65852.2 of the Government Code; and b) will protect single family
residential uses and preserve the City's low- medium residential nature
through the use of development standards, such as limits to the area,
height, and setbacks for accessory dwelling units. These limits will ensure
accessory dwelling units remain secondary and subordinate to primary
3
17
dwellings on a property and will reduce potential negative impacts on
surrounding properties; and
B. The proposed zone text amendment is consistent with the Housing Element
goals, objectives and policies. Specifically, the zone text amendment is
consistent with Goal No. 4 to remove governmental constraints on housing
development, in that it will remove the location restrictions, lot size, and
parking requirements for accessory dwelling units. In addition, the zone text
amendment is consistent with the goal of assisting in the production of
affordable housing and Program No. 3 in that it will facilitate the
development of accessory units on R -1 zoned lots. Further, the zone text
amendment is consistent with Program No. 6 to facilitate development on
underutilized sites and on small lots, particularly on small lots in the R -2
zone through the elimination of parking requirements for accessory dwelling
units.
SECTION 4: Zone Text Amendment Findings. In accordance with ESMC Chapter 15 -26
and based on the findings set forth in Section 2, the proposed zone text amendment is
consistent with and necessary to carry out the general purpose of ESMC Tile 15 as
follows:
A. It is consistent with the purpose of the ESMC, which is to serve the public
health, safety, and general welfare and to provide the economic and social
advantages resulting from an orderly planned use of land resources. In
addition, it is consistent with the purpose of the R -1 and R -2 zones to
promote development of single - family and two - family homes within a safe
and healthy environmental for existing and future residents, in that
accessory dwelling units will conform to the height and setback standards
applicable to accessory structures, will be compatible architecturally with
primary dwellings, and meet all applicable building, health, and fire codes;
and
B. It is necessary to facilitate the development process and ensure the orderly
development of accessory dwelling units on properties in the R -1 and R -2
zones that are compatible with surrounding properties and consistent with
the goals, policies, and objectives of the General Plan as set forth in Section
4 above.
SECTION 5: Environmental Assessment. Because of the facts set forth in Section 2, the
proposed zone text amendment is statutorily exempt from further environmental review
under the California Environmental Quality Act (California Public Resources Code
§ §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations
§ §15000, et seq.), because it involves the adoption of an ordinance regarding accessory
dwelling units in a single - family or multifamily residential zone to implement the provisions
of section 65852.2 of the Government Code as set forth in section 21080.17 of the Public
Resources Code, pursuant to CEQA Guidelines section 15282(h).
n
MR
SECTION 6: ESMC Section 8 -5A -2 (Preferential Parking Zones; Definitions) is amended
as follows (s#+kethroug# is language proposed to be deleted, and underlined is language
proposed to be added):
8 -5A -2: DEFINITIONS.
For the purpose of this Article, certain words and phrases are defined as
follows:
DWELLING UNIT: Any self- contained house, apartment, stock cooperative,
e- Fcondominium or accessory dwelling unit occupied solely for residential
purposes.
PREFERENTIAL PARKING ZONE: A residential area with streets and
boundaries designated by the City Council wherein vehicles displaying a
permit shall be exempt from parking restrictions established by this Article.
RESIDENT: Any person who lives in a dwelling unit located in a preferential
parking zone.
VISITOR: A person visiting residents living in a dwelling unit in a preferential
parking zone.
SECTION 7: ESMC Section 15 -1 -6 (Definitions) is amended as follows:
15 -1 -6: DEFINITIONS:
The following words and phrases, when used in this Title, shall have the
meanings respectively ascribed to them in this Chapter:
ACCESSORY DWELLING UNIT: An attached or a detached residential
dwelling unit which provides complete independent living facilities for one
or more persons. The unit shall include permanent provisions for living
sleeping, eating, cooking, and sanitation on the same parcel as the single-
family dwelling is situated. The term "accessory dwelling unit" includes:
An efficiency unit, as defined in Section 17958._1 of the Health and
Safety Code.
(B) A manufactured_ home, as defined in Section 18907 of the Health and
Safety
M-v 0 w
ME
or- detached from tic 44e-family ei g --i>ut share- RE) - esrMsn- i -Rteraor
SECTION 8: ESMC Section 15 -413-2 (Two - Family Residential (R -2) zone: Permitted
uses) is amended as follows:
15 -4113-2: PERMITTED USES:
A. Any use permitted in the R -1 zone.
B. A two- family dwelling, duplex, or two Wone- family dwellings.
G. % ter-e- aFra+"r -- f9ur- family dell +ng- whepAhe-- side4et4ae -ef the
lot upon whinh at is 10Gated forms a nnmmon boundary with a lot or lots-
zoned for G RS b 2 G GO M N AAI 1 0' AA 'I — Il4 `7 but in nn iEa-se
SQ"CTGG�IVT�.7''fi�C , ' �Z7 {',.,'� }�,.,� ^.TfPTGTT`�fY7�7� j f. Y',l�` {T,.,Z7TZVi ,LA�[TT -f7�
`s hl a' V%- p�pCYty�"`r7`ed` 9r-4her.4hferc°.-- -f'C; uf- famiI'y°d tailina_.n Desist ref
more than ene ' �gf w ye URIES r a Or have
°r -cover craErl. v� - �,crvc
let,,+s} than three the and five hundred (3,5 ��r� -f e�lot- af- e.a --PeF
up
k.
C. Other similar uses approved by the director of planning and
building safety, as provided by chapter 22 of this title.
SECTION 9: ESMC Section 15 -413-3 (Two - Family Residential (R -2) zone: Permitted
Accessory uses) is amended as follows:
15 -4113-3: PERMITTED ACCESSORY USES:
A. Any use customarily incidental to a permitted use.
B. Detached accessory buildings and structures, including private garages.
C. An accessory dwelling unit, pursuant to Article 15„ -4E of this title.
GD. Playhouses.
D-.E. Other similar uses approved by the director of planning and building
safety, as provided by chapter 22 of this title.
N
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SECTION 10: ESMC Article 15 -4E (Second Dwelling Units) is deleted in its entirety
and replaced with the following:
ARTICLE E. ACCESSORY DWELLING UNITS
15 -4E -1: PURPOSE; FINDINGS.
15 -4E -2: GENERAL REQUIREMENTS.
15 -4E -3: DEVELOPMENT STANDARDS.
15 -4E -4: PLAN REVIEW PROCESS; FEES.
This Article is adopted pursuant to Government Code Section 65852.2, as
amended by Assembly Bill No. 2299 (effective January 1, 2017), for the
purpose of implementing the City's regulation of accessory dwelling units.
Pursuant to Government Code Section 65852.2(a), this Article designates
areas within the City where accessory dwellings are permitted. Because
accessory dwelling units tend to increase the volume of vehicle traffic within
the city, on- street parking, noise, and other adverse impacts, this Article
restricts the location of accessory dwelling units within single - family
residential zones. Increased traffic not only impacts existing public
infrastructure, such as streets and intersections, but degrades air quality,
increases noise, and can introduce pollutants into the city's storm drains.
Further, the increased density of housing within the city's jurisdiction
impacts public health and safety, and the public welfare by increasing the
demand for public services.
15 -4E -2: GENERAL REQUIREMENTS.
A. Definition of "Existing." For purposes of this Article and defining an
allowable space or structure that can be converted to an accessory
dwelling unit, the term "existing" means dwellings or structures that:
Lawfully existed on the parcel as of January 1, 2017 or were
the subject of a building permit duly issued before January 1,
2017; and
2. Can be made safely habitable under local building codes at
the determination of the building official.
B. Locations. Accessory dwelling units are permitted by right throughout the
R -1 zone and in the R -2 zone on lots that are less than 4,000 square
feet. Accessory dwelling units may be i) contained within the existing
space of a single - family residence and /or attached to a single - family
residence, ii) within the existing space of an existing accessory structure,
such as a pool house, studio or similar structure with four walls and a
roof (but not including garages), or iii) detached from the single - family
7
21
residence, subject to the requirements and development standards in
this Code and state law.
C. The real property proposed for the accessory dwelling unit may not
consist of more than one lot.
D. The lot must contain an existing single - family dwelling. An accessory
dwelling unit may only be constructed in conjunction with a single - family
dwelling.
E. Separate Sale Prohibited. Accessory dwelling units may not be sold
separately from a primary dwelling.
F. Owner Occupancy Required. The primary dwelling unit or the accessory
dwelling unit must be the primary residence of the property owner of the
lot. If none of the units on the lot are occupied by the owner as the
owner's primary residence, the accessory dwelling unit will automatically
be deemed a nonhabitable space which may not be used as a dwelling
and may not be rented.
G. Covenant Required. Before the city issues a building permit for an
accessory dwelling unit, the property owner must record with the county
recorder a covenant running with the land stating that the accessory
dwelling unit cannot be used in violation of this chapter. The covenant
must be approved by the Director of Planning and Building Safety and
approved as to form by the City Attorney.
H. Release of Covenant. In the event a covenant was previously recorded
for a permitted accessory structure restricting the structure as non -
habitable pursuant to Section 15- 4A -6(H) of this Code, before the city
issues a building permit for an accessory dwelling unit, the property
owner must record a release of such covenant with the county recorder,
in a form approved by the Director of Planning and Building Safety and
the City Attorney.
Garage Conversions Prohibited. Garages and carports required under
this Title do not constitute "an existing accessory structure," as used in
this Article, and any conversion of such a garage or carport to an
accessory dwelling unit is expressly prohibited.
15 -4E -3: DEVELOPMENT STANDARDS.
Accessory Dwelling Units must meet the development standards applicable
to accessory structures in the R -1 and R -2 zones and the following
standards:
A. Height: Same as structures in the R -1 and R -2 zones.
E:
22
B. Setbacks:
1. Attached to and /or within a primary dwelling: same as primary
dwellings in the R -1 and R -2 zones.
2. Detached from a primary dwelling: same as detached accessory
structures in the R -1 and R -2 zones.
3. Exception: No setback shall apply to a non - required portion of an
existing garage or carport that is converted to an accessory dwelling
unit.
C. Building area:
1. Attached to a primary dwelling and /or within the primary dwelling:
Maximum of 49 percent of the total floor area of the combined
dwellings, or 1,200 square feet, whichever is less.
2. Detached: Maximum of 1,200 square feet.
3. The total area of the primary dwelling and the accessory dwelling unit
may not exceed the maximum permitted floor area of the lot.
D. Density: One accessory dwelling unit per lot. In all cases, accessory
dwelling units are only permitted on lots with a single primary residence.
Properties developed with more than one unit are not permitted to also
have an accessory dwelling unit.
E. Architectural Design: Each unit, whether attached or detached, must be
architecturally compatible with the primary dwelling.
F. Parking: No parking spaces are required for accessory dwelling units
within one half mile of a transit stop.
G. Separate Entrance: If the accessory dwelling unit is attached to or within
the primary dwelling, it must have independent exterior access from the
primary dwelling. Such independent exterior access may not be an
entrance facing the front yard. An independent and separate entrance
to the accessory dwelling unit must be located on the side or at the rear
of the primary dwelling.
H. The accessory dwelling unit must comply with applicable building, health
and fire codes except where explicitly exempted by Government Code
Section 65852.2. Fire sprinklers for accessory dwelling units are
required only when they are required for the primary dwelling on the lot.
15 -4E -4: APPLICATION PROCESS; FEES.
A. Pursuant to Government Code section 65852.2, any application for a
building permit to create an accessory dwelling unit that conforms to this
Article and is otherwise complete shall be ministerially approved within
120 days of application.
N
23
B. The applicant must pay any applicable fees, including but not limited to
development impact fees imposed pursuant to Chapter 27A of this title,
in an amount set by city council resolution.
SECTION 11: CONSTRUCTION. This ordinance must be broadly construed in order to
achieve the purposes stated in this ordinance. It is the City Council's intent that the
provisions of this ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this ordinance.
SECTION 12: ENFORCEABILITY. Repeal of any provision of the El Segundo Municipal
Code does not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before this ordinance's
effective date. Any such repealed part will remain in full force and effect for sustaining
action or prosecuting violations occurring before the effective date of this ordinance.
SECTION 13: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance
or its application is deemed invalid by a court of competent jurisdiction, any repeal or
amendment of the ESMC or other city ordinance by this ordinance will be rendered void
and cause such previous ESMC provision or other ordinance to remain in full force and
effect for all purposes.
SECTION 14: SEVERABILITY. If any part of this ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this ordinance are severable.
SECTION 15: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of El Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within 15
days after the passage and adoption of this ordinance, cause it to be published or posted
in accordance with California law.
SECTION 16: The City Clerk is further directed to submit a copy of this ordinance to the
Department of Housing and Community Development within 60 days after adoption.
SECTION 17: This Ordinance will become effective on the thirty -first day following its
passage and adoption.
PASSED AND ADOPTED this day of .2017.
ATTEST:
STATE OF CALIFORNIA
10
Suzanne Fuentes, Mayor
24
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of 2017, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2017, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
11
25
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Recreation and Parks
Commission. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Recreation and Parks Commission;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager./4-
BACKGROUND AND DISCUSSION:
Committee /Commission and Board
Number of
Appointee(s)
Term Expiration
Openings
Recreation and Parks Commission
Two
Dave Lubs
05/30/21 -Full Term
Bob Motta
05/30/21 -Full Term
26
2
3016745 - 3016906
001
GENERALFUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
108
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. REVEL BLOCK GRANT
112
PROP "A' TRANSPORTATION
114
PROP "C' TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3- SB 821 BIKEWAY FUND
119
MTAGRANT
121
FEMA
120
C.O.P.S. FUND
122
LA.W.A, FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
202
ASSESSMENT DISTRICT #73
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
$03
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP, RESERVEIINSURANCE
701
RETIRED EMP. INSURANCE
7D2
EXPENDABLE TRUST FUND • DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
700
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of El Segundo
I certify as to the accuracy of the Demands and the availability of Fund for payment thereof.
For Approval: Regular checks held for City council authorization to release
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
434,511.42
1,227.50
351.72
254.31
37081
414.70
46,10361
5,226.00
5,028.11
266,812.03
32,226.89
1,986.51
110.67
5,684,92
4,612.41
9,000.00
24,151 20
R = Computer generated checks for all non- emergencylurgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Emptoyee Benefit checks
8 646.946.72
DATE OF APPROVAL:
AS OF JUNE, 20.2017
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Eady Release disbursements arWor adjustments approved by the City
Manager. Such as: payments for utility Services. petly cash and employee travel expense NOTES
reimbursements, various refunds, contract eMMoyae services consistent wilh current contractual
agreements- instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten Earl Release is and/or adjustments approved by the City Manager.
FINANCE DIRECTOR CITY MANAGER
DATE: r` ` r q DATE: ` f
W
REGISTER P 17
27
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
5129/17 THROUGH 6/11/17
Date
Pa e
Description
5/30/2017
US Bank - Trust Acct
118,000.00
FY 15 -16 PARS Contribution
6/2/2017
Health Comp
339.09
Weekly claims
6/2/2017
Manufacturers & Traders
22,713.36
457 payment Vantagepoint
612/2017
Manufacturers & Traders
527.31
IRA payment Vantagepoint
612/2017
State of CA EFT
2,418.62
EFT Child support payment
6/5/2017
Nationwide NRS EFT
33,065.51
EFT 457 payment
615/2017
IRS
250,722.83
Federal 941 Deposit
6/5/2017
Employment Development
3,182.80
State'SDI payment
6/5/2017
Employment Development
51,931.92
State PIT Withholding
6/7/2017
Cal Pers
10,252.24
EFT Retirement Safety- Fire -PEPRA New
6/7/2017
Cal Pers
11,041.79
EFT Retirement Safety- Police -PEPRA New
6/7/2017
Cal Pers
32,139.61
EFT Retirement Misc - PEPRA New
6/7/2017
Cal Pers
91,476.06
EFT Retirement Misc - Classic
617/2017
Cal Pers
267,309.07
EFT Retirement Safety - Classic
6/8/2017
Worker's Comp Transfer
460.00
Refund Worker's Comp Check
619/2017
Cal Pers
473,493.90
EFT Health Insurance Payment
6/9/2017
Cal Pers
1,986.41
EFT Retirement Safety- Fire -PEPRA New
619/2017
Cal Pers
2,434.57
EFT Retirement Safety- Police -PEPRA New
619/2017
Cal Pers
2,364.00
EFT Retirement Misc - PEPRA New
6/9/2017
Cal Pers
7,893.12
EFT Retirement Misc - Classic
619/2017
Cal Pers
360,793.20
EFT Retirement Safety - Classic
6/9/2017
Health Comp
5,902.38
Weekly claims
6/8/2017
Lane Donovan Golf Ptr
21,508.13
Payroll Transfer
5/22/17 - 5/28/17
Workers Comp Activity
12,523.02
SCRMA checks issued
5/29/17- 614/17
Workers Comp Activity
12,186.96
SCRMA checks issued
5/22/17 - 5128117
Liability Trust - Claims
0.00
Claim checks issued
5/29/17- 6/4/17
Liability Trust - Claims
0.00
Claim checks issued
5/22/17 - 5/28/17
Retiree Health Insurance
0.00
Health Reimbursment checks issued
5/29/17- 6/4/17
Retiree Health Insurance
37,261.07
Health Reimbursment checks issued
1, 833, 926.97
DATE OF RATIFICATION: 6/8/17
TOTAL PAYMENTS BY WIRE: 1,833,926.97
Certified as to the accuracy of the wire transfers by:
Deputy City Tr ®as rer II Date
Director of Fin nce Date
rr.. L—I L -I-,z, -I?
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -16 to 9 -30 -17 A/2017 111
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 6, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
1. Consideration and possible action to interview candidates for the Recreation and
Parks Commission.
(Fiscal Impact: None)
Council interviewed candidates for the Recreation and Parks Commission. David Lubs
and Bob Motta were chosen to a full term ending May 30, 2021. The Mayor will
announce the appointments at the 7:00 PM meeting on June 20, 2017.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
M1
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. l
29
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
1. POA dispute concerning the EPMC
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-3-
matters
1. Employee Organizations: Police Management Association; Supervisory,
Professional Employees Association and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 2
30
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 6, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:04 PM
INVOCATION — Pastor Rob McKenna, The Bridge Church
PLEDGE OF ALLEGIANCE — Major Scotty Autin and Family
PRESENTATIONS
a) Proclamation read by Mayor Fuentes, presented to Staff Sergeant Brett Williams
and Sergeant First Class Steven Navarette, celebrating the 242nd Anniversary
of the United States Army.
Recessed at 7:11 PM to celebrate the Army's Anniversary with refreshments in the City
Hall lobby.
Returned at 7:22 PM
b) Presentation — Chief Mitch Tavera introduced the two newest Police Officers to
the El Segundo Police Department, Robert Glaza and Jeremy Glunt.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Ron Werner, Manhattan Beach resident, spoke in opposition of item #C2, regarding
TopGolf.
Tom Courtney, Manhattan Beach resident, spoke in opposition of item #C2, regarding
TopGolf.
Marc Magid, resident, spoke in opposition of item #C2, regarding TopGolf.
Don Kales, Westchester resident, spoke in opposition of item #C2, regarding TopGolf
Dave Atkinson, resident, spoke in favor of item #C2, regarding TopGolf.
Paul Wilder, Westchester resident, commented on the El Segundo Post Office and his
concerns with the service he has received lately.
Casey Newton, resident, spoke in favor of item #E13, concerning the Corporate Games.
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 3
31
James Fuentes, resident, reiterated Mr. Wilder's position and concern's regarding the El
Segundo Post Office.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on the Public Communications
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action regarding Environmental Assessment No. EA-
1177, Zone Text Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units
(ADUs) in Residential Zones. Adopting this Ordinance is statutorily exempt from
further environmental review under the California Environmental Quality Act
(California Public Resources Code § §21000, et seq., "CEQA ") and CEQA
Guidelines (14 California Code of Regulations § §15000, et seq.), because it
involves the adoption of an ordinance regarding accessory dwelling units in a
single - family or multifamily residential zone to implement the provisions of
Government Code Section 65852.2 as set forth in Section 21080.17 of the Public
Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City of El
Segundo).
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place to conduct a public hearing and
receive public testimony regarding Environmental Assessment No. EA -1177, Zone Text
Amendment No. ZTA 16 -06 regarding Accessory Dwelling Units (ADUs) in Residential
Zones. Adopting this Ordinance is statutorily exempt from further environmental review
under the California Environmental Quality Act (California Public Resources Code
§ §21000, et seq., "CEQA ") and CEQA Guidelines (14 California Code of Regulations
§ §15000, et seq.), because it involves the adoption of an ordinance regarding
accessory dwelling units in a single - family or multifamily residential zone to implement
the provisions of Government Code Section 65852.2 as set forth in Section 21080.17 of
the Public Resources Code, pursuant to CEQA Guidelines §15282(h). (Applicant: City
of El Segundo).
Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received in the City Clerk's office.
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO.4
32
Greg Carpenter, City Manager, introduced the item.
Gregg McClain, Planning Manager gave a presentation and answered questions.
Public Comment:
Maxine Walsleben, resident, commented in favor of the Accessory Dwelling Units
(ADU's).
Casey Newton, resident, asked questions concerning the timing of the ADUs
Herbert Walsleben, resident, commented in favor of the ADUs
Cristina Biggerstaff, resident, concerned with setback restrictions and the proposed
guidelines by the Planning Commission for the ADUs.
Kimberly Cole, resident, commented in favor of the ADUs
Dave Atkinson, resident, presented the legislation for the ADUs and expressed his
concerns with the proposed guidelines by the Planning Commission.
Jim Stone, resident, commented in favor of the ADUs
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Council directed staff to make the following amendments to the proposed Ordinance;
allow accessory dwelling units on all R -1 lots, whether detached or attached and allow
the dwellings to be the maximum 1200 square feet.
The proposed amendments to the Ordinance, requested by Council, will be brought
back to the June 20, 2017 City Council Meeting for introduction.
Recessed at 8:41 PM
Returned at 8:55 PM
C. UNFINISHED BUSINESS
2. Consideration and possible action to approve Amendment No. 2, 4924 -1 B to the
Lease with CenterCal regarding use of the City's driving range as a Top Golf
facility. The purpose of the Amendment is to extend some of the due diligence
and performance deadlines that must be completed before CenterCal's leasehold
interest takes effect.
(Fiscal Impact: $48,950.00)
Greg Carpenter, City Manager, introduced the item.
Mark Hensley, City Attorney, reported and answered Council's questions on the item.
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 5
33
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to
approve Amendment No. 2 Lease Agreement with CenterCal. MOTION PASSED BY
VOICE VOTE. 3/2 Yes: Boyles, Dugan, Pirsztuk No: Brann, Fuentes
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to receive and file an annual report of the
Library Board of Trustees.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Penny Armstrong, Library Board of Trustees Chairperson, gave the annual report.
Council Discussion
Receive and file an annual report of the Library Board of Trustees.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
4. Approve Warrant Numbers 3016461 through 3016744 on Register No. 16 in the
total amount of $3,026,342.78 and Wire Transfers from 5/8/17 through 5/28/17 in
the total amount of $3,549,134.14. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and /or adjustments; and wire transfers.
5. Approve the Regular City Council Meeting Minutes of May 16, 2017.
& Approve a change order in the contract with Letner Roofing Co., amendment no.
5196A for $533,000.00 to complete the Police Station Roof Replacement Project
and authorize an additional contingency of $67,000.00 for unforeseen
conditions. Project No. PW 15 -18.
(Fiscal Impact: $600,000.00)
7. PULLED BY COUNCIL MEMBER BRANN
8. Authorize the City Manager to execute a standard Public Works Contract, No.
5343 in a form approved by the City Attorney, with Stephen Doreck Equipment
Rentals, Inc. in the amount of $680,745.00 for the Center Street Water Main
Improvement Project from Pine Ave. to El Segundo Blvd., Project No. PW 17 -22
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 6
34
and authorize an additional $102,110.00 for construction related contingencies
and authorize the City Manager to execute a standard Public Works Professional
Services Agreement, No. 5344 in a form as approved by the City Attorney, with
AKM Consulting Engineers, Inc. in the amount of $78,145.00 for construction
inspection and testing services, and authorize an additional $10,000.00 for
construction related contingencies.
(Fiscal Impact: $871,000.00)
9. Accept the work performed by Robertson Industries, Inc., the George E. Gordon
Clubhouse Playground Resurfacing Project. Project No. PW 14 -10.
(Fiscal Impact: $48,950.00)
10. PULLED BY COUNCIL MEMBER
11. Authorize the City Manager to execute professional services agreements with
Prosum No. 5346 and Dyntek No. 5347 in a combined overall amount not to
exceed $150,000 to provide project management and technical /helpdesk support
for various information systems projects including, but not limited to, the
implementation of a Recreation and Parks Management system, information
systems Fiber Expansion project, and the Finance Cashiering system.
(Fiscal Impact: $150,000.00)
12. Approve the 30 -day extension for the provisional appointment of Acting
Recreation Supervisor per El Segundo Municipal Code Section 1- 6- 13(c).
(Fiscal Impact: None)
13. PULLED BY COUNCIL MEMBER BRANN
14. Authorize the acceptance of an additional $100,000 in grant funds from the UASI
2015 grant program, authorize the City Manager to sign an Amendment, No.
5000A, to the Sub - Recipient Agreement #5000 with the City of Los Angeles,
who will serve as the grant administrator for the grant, following a Request For
Proposal (RFP), authorize the City Manager to execute an agreement, No. 5348,
in a form approved by the City Attorney, between the City of El Segundo and
Michael T. Little, serving as a consultant of the Regional Training Group and
authorize and approve additional appropriation to expense account 124 -400-
3785 -6214.
(Fiscal Impact: $100,000.00)
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to
approve Consent Agenda items 4, 5, 6, 8, 9, 11, 12 and 14. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 20] 7
PAGE NO. 7
35
Greg Carpenter, City Manager and Council Member Pirsztuk recused themselves from
the discussion of item #E7 due to a possible conflict of interest.
7. Consideration and possible action regarding adoption of Addendum No. 1 to an
approved Mitigated Negative Declaration and approval of Environmental
Assessment No. EA -1184 and Specific Plan Amendment No. SPA 17 -01 to
amend the Downtown Specific Plan as follows: 1) remove the requirement that
upper -floor residential occupants must also be commercial tenants or owners of
the business below; 2) establish a new parking requirement for new residential
units; and 3) miscellaneous cleanup. (Applicant: Bill Ruane)
(Fiscal Impact: None)
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Dugan to waive
the second reading and adopt Ordinance No. 1549 regarding Environmental
Assessment No. EA -1184 and Specific Plan Amendment No. SPA 17 -01 to amend the
Downtown Specific Plan as follows: 1) remove the requirement that upper -floor
residential occupants must also be commercial tenants or owners of the business
below; 2) establish a new parking requirement for new residential units; 3)
miscellaneous cleanup. MOTION PASSED BY VOICE VOTE. 3/1 Yes: Boyles, Brann,
Dugan No: Fuentes
10. Consideration and possible action to award a Standard Works Contract No. 5345
to FieldTurf USA, Inc. for the El Segundo Athletic Fields Turf Replacement
Project, Project No. PW 17 -10.
(Fiscal Impact: $1,142,440.20)
Council Discussion
Lufan Xu, City Engineer, Mark Hensley, City Attorney, and Ken Berkman, Public Works
Director answered questions.
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to award
a Standard Works Contract to FieldTurf USA, Inc. for the El Segundo Athletic Fields
Turf Replacement Project, Project No. PW 17 -10. MOTION PASSED BY VOICE
VOTE. 4/1 Yes: Boyles, Brann, Fuentes, Pirsztuk No: Dugan
13. Consideration and possible action regarding sponsorship of the El Segundo
Corporate Games.
(Fiscal Impact: Approximately $540.00 in fee waivers for use of the Richmond
Field)
Council Discussion
Barbara Voss, Economic Development Manager, answered Council questions.
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 8
36
MOTION by Council Member Brann, SECONDED by Council Member Dugan to
approve the request to co- sponsor the El Segundo Corporate Games along with OMNI
Consulting. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Brann, Dugan,
Fuentes No: Pirsztuk
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Reported on the road way construction taking
place on Vista Del Mar, Pershing Dr., Culver Blvd. and Jefferson Blvd initiated by the
communities of Playa Del Rey and Westchester. Ken Berkman, Public Works Director,
attended a town hall meeting this evening on the project and reported back to Council
on his findings.
H. REPORTS — CITY ATTORNEY — Commented on SB649 bill that is moving
forward and expected to pass, expects to present the Drone Ordinance in the next
month or so and reported the attorney's office is working with the Planning staff on the
development agreement for the Plaza El Segundo in order to help broaden the uses
with the brick and mortar issues facing the country.
I. REPORTS — CITY CLERK — Announced she will miss the June 20, 2017 due to
her daughter's graduation from college.
J. REPORTS — CITY TREASURER — Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Reported on the CalPers Ad -Hoc Committee's recent meeting.
Council Member Pirsztuk — Congratulated Center Street School on a successful Ice
Cream Social and thanked the Police Department for scooping ice cream, congratulated
all the graduates in El Segundo and thanked those who attended and participated in the
joint Technology Committee Meeting.
Council Member Dugan — Attended a tour at the Hyperion Plant on May 18, 2017 and
found it to be a worthwhile and educational tour and mentioned the facility welcomes
schools to tour the plant as well.
Mayor Pro Tern Boyles — Congratulated Beto Moreno on his recent promotion to
supervisor in Public Works department, attended the recent Beauty and the Beach
Clean Up sponsored by El Segundo Kiwanis and El Segundo Power, LLC held on June
5, 2017, mentioned regular meetings with Edison and the DWP concerning ongoing
issues in El Segundo, attended the joint Technology Committee meeting and thanked
the members of the committee, as well as City staff and stated he will attend the
Governance, Transparency and Labor Relations Policy Committee meeting in
Sacramento on Friday, the committee is sponsored by the California League of Cities.
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 9
37
Mayor Fuentes — Attending the Regional Coyote meeting at the South Bay City Council
of Governments in Torrance, attended the Los Angeles Air Force base Change of
Command, mentioned Richmond Street School Third Graders visited City Hall,
mentioned State Senator Ben Allen invited her to attend a trade mission in China,
sponsored by the China's People Association for Friendship and would like this item to
be agenized for discussion and approval.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
Council will go back into Closed Session
MEMORIALS — None
ADJOURNMENT at 11:00 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
JUNE 6, 2017
PAGE NO. 10
38
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve an amendment #1 to the original agreement with
Steve Koester dba Environmental Compliance Services to provide temporary consultant services
for the Fire Department and its Certified Unified Program Agency (CUPA) program (Fiscal
Impact: $110,000).
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign the Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, with Steve Koester dba Koester
Environmental Compliance Services;
2. Authorize an additional appropriation of $100,000 to 126 - 400 - 3205 -6214.
3. Authorize an increase of the blanket purchase order by $100,000 for Steve Koester dba
Koester Environmental Compliance Services to enable the Fire Department to receive the
services provided by Steve Koester dba Environmental Compliance Services;
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Amendment #1 to Agreement 5169
FISCAL IMPACT: $100,000 (over two fiscal years)
Amount Budgeted: $110,000
Additional Appropriation: $100,000
Account Number(s): $110,000 (Fire: 126 - 400 - 3205 -6214)
STRATEGIC PLAN:
Goal: 2 Support Community Safety & Preparedness
Objective: 1 The City of El Segundo is a safe and prepared City. The City has a
proactive approach to risk and crime that is outcome focused
ORIGINATED BY: Carol Lynn Anderson, Senior Management Analyst c/A
REVIEWED BY: Christopher Donovan, Fire Chief CC91---
APPROVED BY: Greg Carpenter, City Manager 2
BACKGROUND AND DISCUSSION:
The California Environmental Protection Agency (Cal -EPA) has certified the City of El Segundo
to implement the Cal -EPA Unified Program elements for hazardous material storage handling and
waste regulations as it relates to hazardous materials within the business community. Certified
Unified Program Agencies (CUPA), as they are called, are given authority to require permits,
5
W
inspect facilities, issue violations and perform enforcement to improve environmental quality and
protect public safety. Businesses that fall under the CUPA program, based on type and /or quantity
of hazardous materials stored on site, pay annual special permit fees that are used to manage the
program.
On July 19, 2016 the Fire Department entered into an agreement with Koester Environmental
Compliance to provide the specialized skill set required to run the Certified Unified Program
Agencies (CUPA) program until such time the City could hire a new Environmental Safety
Manager. The Department has monitored the work progress and is anticipating the need for
additional services with Koester Environmental Services until such time the new Environmental
Safety Manager is hired in July 2017 and remaining Cal -EPA audit findings are resolved. The
Department anticipates an overlap in fiscal years to address these issues.
Given permit fees are collected to manage the CUPA program, all costs for this temporary service
agreement will be paid through CUPA funds with no impact to the general fund. The fire
department is recommending the City Council approve an extension to the term of the agreement
for six months beginning July 18, 2017 through December 31, 2017. Staff request that the City
Council authorize the City Manager to sign the Amendment, in a form approved by the City
Attorney. Likewise, the El Segundo Fire Department requests the City Council authorize an
additional appropriation of funds to the CUPA professional services account and increase the
blanket purchase order to Koester Environmental Compliance Services not exceed $210,000 for
the life of the agreement.
E
Agreement No. 5169A
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
STEVE KOESTER dba
KOESTER ENVIRONMENTAL COMPLIANCE SERVICES
This First Amendment is entered into this 06th day of June, 2017, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and STEVE
KOESTER dba KOESTER ENVIRONMENTAL COMPLIANCE SERVICES
( "CONSULTANT ").
The term of the Agreement is extended from July 18, 2017 to December 31, 2017.
2. The parties also desire to amend the Agreement to increase the total amount of the
Agreement by $100,000, so that the total, not -to- exceed amount of the Agreement is
$210,000.
3. This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5169 remain the same.
[Signatures on next page]
-1-
41
Agreement No. 5169A
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
KOESTER ENVIRONMENTAL
COMPLIANCE SERVICES
{
Steve Koester
President & Principal Environmental
Scientist
Taxpayer ID No.
-2-
42
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 20, 2017
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding authorizing the City Manager to pre -pay the City's
Fiscal Year 2017 -18 annual unfunded liability contribution (UAL) to California Public
Employees Retirement System (CalPERS). (Fiscal Impact: savings of $258,464: $64,616 for
fiscal year (FY) 2016 -17 and $193,848 in FY 2017 -18)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute the annual unfunded liability (UAL) prepayment
option to CalPERS in the total amount of $7,019,291 resulting in a total savings of
$258,464 to the City.
2. Alternatively, discuss and take other possible action related to this item..
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit 1 - Public Safety required contribution.
2. Exhibit 2 - Miscellaneous required contribution.
FISCAL IMPACT: None
Amount Budgeted: $7,019,291 ($1,755,000 in FY 2016 -17 for July- September
and the difference of $5,264,291 will be budgeted in FY
2017 -18)
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager J�G
BACKGROUND AND DISCUSSION:
CalPERS provides member cities with a discount for prepayment of their annual unfunded
liability contribution (UAL). The UAL is the employer annual payment toward the unfunded
pension liability as measured on the actuarial valuation date. CalPERS is providing a discount
L
43
rate in the amount of 3.55% towards the City of El Segundo's (the "City ") UAL of $7,277,755,
resulting in a savings of $258,464 for a total discounted payment due of $7,019,291. The
prepayment of the UAL must be made between July 1 and July 15, 2017. Attached for reference
is the Ca1PERS required contributions statement for both Public Safety (Exhibit 1) and
Miscellaneous (Exhibit 2). Also, table 1 below depicts the difference in paying the UAL on a
monthly basis at the full rate versus the prepayment lump sum at the discounted rate.
Table 1 — Monthly navment versus discounted nrenaid annual navment
Ca1PERS Plan
FY 2017 -18 Annual Unfunded
Liability Contribution (if paid in
monthly installments )
Prepayment of Annual
Unfunded Liability
Contribution
Difference
Public Safety
$5,517,777
$5,321,817
- $195,960
Miscellaneous
$1,759,978
$1,697,474
- $62,504
Total
$7,277,755
$7,019,291
- $258,464
The City's current overall internal investment portfolio is currently earning an annualized return
of 1.09% (as of April 2017). The City's portfolio return of 1.09% is significantly lower than the
return Ca1PERS is applying (3.55 %) towards the City's prepayment; resulting in a more effective
use of City funds.
Staff recommends prepaying the UAL payment in the amount of $7,019,291, resulting in a direct
savings of $258,464 to the City.
2
44
E x h; b ; +- I
California Public Employees' Retirement System
Actuarial Office
P.O. Box 942701
Sacramento, CA 94229 -2701
- Aliltk, TTY: (916) 795 -3240
CaIPERS (888) 225 -7377 phone • (916) 795 -2744 fax
www.calpers.ca.gov
August 2016
SAFETY PLAN OF THE CITY OF EL SEGUNDO (CaIPERS ID: 2657082556)
Annual Valuation Report as of Tune 30, 2015
Dear Employer,
As an attachment to this letter, you will find a copy of the June 30, 2015 actuarial valuation
report of your pension plan. Your 2015 actuarial valuation report contains important actuarial
Information about your pension plan at CaIPERS. Your CaIPERS staff actuary, whose signature
appears in the "Actuarial Certification" section on page 1, is available to discuss the report with
you after August 31, 2016.
Future Contributions
The exhibit below displays the minimum employer contributions for Fiscal Year 2017 -18 and
projected contributions for Fiscal Year 2018 -19, before any cost sharing. The projected
contributions for Fiscal Year 2018 -19 are based on the most recent information available,
including an estimate of the investment return for Fiscal Year 2015 -16, namely 0.0 percent. For a
projection of employer contributions beyond Fiscal Year 2018 -19, please refer to the "Projected
Employer Contributions" in the "Highlights and Executive Summary" section. This 5 -year
projection of future employer contributions supersedes any previous projections we have
provided. The "Risk Analysis" section of the valuation report also contains estimated employer
contributions in future years under a variety of investment return scenarios.
Fiscal Year Employer Normal Employer Payment Employee
Cost Rate of Unfunded Liability PEPRA Rate
2017 -18 19.011% $5,517,777 10.75%
2018 -19 (projected) 19.0% $6,305,188 N/A
Member contributions other than cost sharing (whether paid by the employer or the employee)
are in addition to the above. The employer contributions in this report do not reflect any
cost sharing arrangement you may have with your employees.
The estimates for Fiscal Year 2018 -19 also assume that there are no future contract amendments
and no liability gains or losses (such as larger than expected pay increases, more retirements
than expected, etc.). This is a very important assumption because these gains and losses do
occur and can have a significant impact on required contributions. These gains and losses cannot
be predicted in advance so the projected employer contributions are just estimates. The actual
required employer contributions for Fiscal Year 2018 -19 will be provided in next year's report.
45
CALPERS ACTUARIAL VALUATION - June 30, 2015
SAFETY PLAN OF THE CITY OF EL SEGUNDO
CalPERS ID: 2657082556
Fiscal Year
Required Employer Contribution 2017 -18
Employer Normal Cost Rate 19.011%
Plus Either
1) Monthly Employer Dollar UAL Payment $ 459,815
Or
2) Annual UAL Prepayment Option $ 5,321,817
Required PEPRA Member Contribution Rate 10.75%
The total minimum required employer contribution Is the sum of the Plan s Employer Normal Cost Rate
(expressed as a percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution
Amount (billed monthly in dollars). Only the UAL portion of the employer contribution can be prepaid
(which must be received In full no later than July 31). Plan Normal Cost contributions will be made as part
of the payroll report /ng process. if there is contractual cost sharing or other change, this amount will
change. §20572 of the Public Employees' Retirement Law assesses interest at an annual rate of 10
percent if a contracting agency fails to remit the required contributions when due. For additional detall
regarding the determination of the required contribution for PEPRA members, see Appendix D. Required
member contributions for Classic members can be found in Appendix B.
Fiscal Year Fiscal Year
2016 -17 2017 -18
Normal Cost Contribution as a Percentage of Payroll
Total Normal Cost 27.792% 28.028%
Employee Contribution` 9.024% 9.017%
Employer Normal Cost 18.768% 19.011%
Projected Annual Payroll for Contribution Year $ 15,889,207 $ 15,317,650
Estimated Employer Contributions Based On
Projected Payroll
Total Normal Cost $ 4,415,929 $ 4,293,232
Employee Contribution' 1,433,842 1,381,193
Employer Normal Cost 2,982,087 2,912,039
Unfunded Liability Contribution 4,958,179 5,517,777
Estimated Total Employer Contribution $ 7,940,266 $ 8,429,816
For classic members, this is the percentage specified in the Public Employees Retirement Law, net of any reduction from
the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50
percent of the normal cost. A development of PEPRA member contribution rates can be found In Appendix D. Employee
cost sharing is not shown in this report.
2 As a percentage of projected payroll the UAL contribution for Fiscal Year 2017 -18 is 36.022 percent for an estimated
total employer contribution rate of 55.033 percent As determined in the June 30, 2014 valuation, the Fiscal Year 2016-
17 UAL contribution is 31.205 percent for a total employer contribution rate of 49.973 percent.
Page 4
W,
E� xkl t ;?-
California Public Employees' Retirement System
Actuarial Office
P.O. Box
Sacramentoto, , CA CA 94229 -2701
TTY: (916) 795 -3240
(888) 225 -7377 phone • (916) 795 -2744 fax
Ca1PERS
www.calpers.ca.gov
August 2016
MISCELLANEOUS PLAN OF THE CITY OF EL SEGUNDO (CaIPERS ID: 2657082556)
Annual Valuation Report as of June 30, 2015
Dear Employer,
As an attachment to this letter, you will find a copy of the June 30, 2015 actuarial valuation
report of your pension plan. Your 2015 actuarial valuation report contains important actuarial
information about your pension plan at CaIPERS. Your CaIPERS staff actuary, whose signature
appears in the "Actuarial Certification" section on page 1, is available to discuss the report with
you after August 31, 2016.
Future Contributions
The exhibit below displays the minimum employer contributions for Fiscal Year 2017 -18 and
projected contributions for Fiscal Year 2018 -19, before any cost sharing. The projected
contributions for Fiscal Year 2018 -19 are based on the most recent information available,
including an estimate of the investment return for Fiscal Year 2015 -16, namely 0.0 percent. For a
projection of employer contributions beyond Fiscal Year 2018 -19, please refer to the "Projected
Employer Contributions" in the "Highlights and Executive Summary" section. This 5 -year
projection of future employer contributions supersedes any previous projections we have
provided. The "Risk Analysis" section of the valuation report also contains estimated employer
contributions in future years under a variety of investment return scenarios.
Fiscal Year Employer Normal Employer Payment Employee
_ Cost Rate of Unfunded Liability PEPRA Rate
2017 -18 7.840% $1,759,978 6.25%
2018 -19 (projected) 7.8% $2,092,440 N/A
Member contributions other than cost sharing (whether paid by the employer or the employee)
are in addition to the above. The employer contributions in this report do not reflect any
cost sharing arrangement you may have with your employees.
The estimates for Fiscal Year 2018 -19 also assume that there are no future contract amendments
and no liability gains or losses (such as larger than expected pay increases, more retirements
than expected, etc.). This is a very important assumption because these gains and losses do
occur and can have a significant impact on required contributions. These gains and losses cannot
be predicted in advance so the projected employer contributions are just estimates. The actual
required employer contributions for Fiscal Year 2018 -19 will be provided in next year's report.
47
CALPERS ACTUARIAL VALUATION - June 30, 2015
MISCELLANEOUS PLAN OF THE CITY OF EL SEGUNDO
CalPERS ID: 2657082556
Required Contributions
Fiscal Year
Required Employer Contribution 2017 -18
Employer Normal Cost Rate 7.840%
Plus Either
1) Monthly Employer Dollar UAL Payment $ 146,665
Or
2) Annual UAL Prepayment Option $ 1,697,474
Required PEPRA Member Contribution Rate 6.25%
The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate
(expressed as a percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution
Amount (billed monthly in dollars). Only the UAL portion of the employer contribution can be prepaid
(which must be received in full no later than July 31). Plan Normal Cost contributions will be made as part
of the payroll reporting process If there is contractual cost sharing or other change, this amount will
change. §20572 of the Public Employees' Retirement Law assesses interest at an annual rate of 10
percent if a contracting agency fails to remit the required contributions when due. For additional detail
regarding the determination of the required contribution for PEPRA members, see Appendix D. Required
member contributions for Classic members can be found in Appendix B.
' For classic members, this is the percentage specified in the Public Employees Retirement Law, net of any reduction from
the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50
percent of the normal cost. A development of PEPRA member contribution rates can be found in Appendix D. Employee
cost sharing is not shown in this report.
2 As a percentage of projected payroll the UAL contribution for Fiscal Year 2017 -18 is 12.778 percent for an estimated
total employer contribution rate of 20.618 percent. As determined in the June 30, 2014 valuation, the Fiscal Year 2016-
17 UAL contribution is 11.000 percent for a total employer contribution rate of 19.070 percent.
Page 4
.;
Fiscal Year
Fiscal Year
2016 -17
2017 -18
Normal Cost Contribution as a Percentage of Payroll
Total Normal Cost
14.892%
14.614%
Employee Contribution'
6.822%
6.774%
Employer Normal Cost
8.070%
7.840%
Projected Annual Payroll for Contribution Year $
13,928,645 $
13,773,776
Estimated Employer Contributions Based On
Projected Payroll
Total Normal Cost $
2,074,255 $
2,012,900
Employee Contribution'
950,212
933,036
Employer Normal Cost
1,124,043
1,079,864
Unfunded Liability Contribution
1,532,188
1,759,978
Estimated Total Employer Contribution $
2,656,231 $
2,839,842
' For classic members, this is the percentage specified in the Public Employees Retirement Law, net of any reduction from
the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50
percent of the normal cost. A development of PEPRA member contribution rates can be found in Appendix D. Employee
cost sharing is not shown in this report.
2 As a percentage of projected payroll the UAL contribution for Fiscal Year 2017 -18 is 12.778 percent for an estimated
total employer contribution rate of 20.618 percent. As determined in the June 30, 2014 valuation, the Fiscal Year 2016-
17 UAL contribution is 11.000 percent for a total employer contribution rate of 19.070 percent.
Page 4
.;
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a Resolution appointing City Council
Member, Mike Dugan, Director of Finance, Joseph Lillio, and Director of Human Resources,
Lynn Lindberg, to serve as board member, alternate board member, and substitute alternate
board member, respectively, on the Independent Cities Risk Management Association ( ICRMA)
governing board. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1) Adopt attached resolution appointing City Council Member, Mike Dugan,
Director of Finance, Joseph Lillio, and Director of Human Resources, Lynn
Lindberg, to serve as board member, alternate board member, and substitute
alternate board member, respectively; and
2) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Resolution to appoint specific representatives to ICRMA.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: 1 City operations are unified and integrated
ORIGINATED BY: Joseph Lillio, Director of Financeill-I
APPROVED BY: Greg Carpenter, City Manager,.(-
BACKGROUND AND DISCUSSION:
ICRMA is a not - for - profit Joint Powers Authority directed by a Governing Board consisting of
one representative from each Member City. There are currently eighteen active member
municipalities. The Governing Board directs the activities of the pools, programs and outside
administrators to the advantage of its membership. The Governing Board meets as required to
take action and /or approve recommendations from the Administrative and Claims Committees.
Members are encouraged to participate on the Governing Board, Executive Committee, Claims
Committee, and other committees. All meetings are open to members and the public, as are
public sessions of the Administrative and Claims Committee meetings.
Me]
On a day -to -day basis, ICRMA is managed by a professional administrative staff to provide
immediate assistance with risk management, risk transfer, claims, litigation, return-to -work
issues, and education.
In addition, ICRMA contracts with several key providers for its various risk programs and
consulting services. These providers are reviewed by the Governing Board.
The City of El Segundo ( "City ") is a member city of ICRMA. The City participates in the
following insurance /risk pool programs: general liability, property program, worker's
compensation program, and cyber program.
The bylaws of ICRMA require that the Governing Board shall be comprised of one
representative from each member. In addition to the delegate representative, who may be a
legislative member, an alternate and substitute alternate may be appointed, either of whom may
vote in absence of the delegate representative. If the member chooses to designate an alternate or
substitute alternate, other than a legislative member, the person(s) designated shall hold one of
the following positions, or their equivalent: City Administrator /Manager, Assistant or Deputy
City Administrator /Manager, Assistant to City Manager, City Attorney, Assistant City Attorney,
Financial Officer (Director of Finance or Finance Manager), Risk Manager, Human Resources
Director /Manager, or Administrative Services Director. Also, the resolution should appoint by
name, rather than by title, per ICRMA general counsel.
WE
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO APPOINTING A DELEGATE, ALTERNATE, AND
SUBSTITUTE ALTERNATE TO THE GOVERNING BOARD OF THE
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
y& ral
WHEREAS, the City of El Segundo ( "City ") is a member of the Independent
Cities Risk Management Authority ( "ICRMA "), a joint powers authority created pursuant
to the provisions of the California Government Code; and
WHEREAS, ICRMA provides a Liability Program, Workers' Compensation
Program, Property Program, and other coverage programs for its members; and
WHEREAS, the Joint Powers Agreement provides that the Governing Board of
the Authority shall be comprised of one representative from each member; and
WHEREAS, the city council of each member may select and change any of its
representatives by filing a resolution with ICRMA; and
WHEREAS, the city council may appoint legislative member(s) or staff
member(s) to serve on the Governing Board; and
WHEREAS staff members shall have one of the following positions, or
equivalent: City Attorney, Assistant City Attorney, Financial Officer, City
Administrator /Manager, Assistant/Deputy City Administrator /Manager, Assistant to City
Manager, Risk Manager, Human Resources Director/Manager, or Administrative
Services Director; and
WHEREAS, City desires to designate its representative(s) to the ICRMA
Governing Board;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El
Segundo does hereby find, determine and declare as follows:
SECTION 1. That City Council Member, Mike Dugan, is hereby appointed to
serve as a delegate on the ICRMA Governing Board.
SECTION 2. That Director of Finance, Joseph Lillio, is hereby appointed as the
alternate, to serve on the ICRMA Governing Board in the absence of the primary member
noted in Section 1 above.
SECTION 3. That Director of Human Resources, Lynn Lindberg, is hereby
appointed as the substitute alternate, to serve on the ICRMA Governing Board in the
51
absence of the primary member noted in Section 1 above and in the absence of the
alternate member noted in Section 2 above.
SECTION 4. That the individuals designated by this City Council as the City's
delegate, alternate, and substitute alternate to the ICRMA Governing Board are hereby
confirmed and designated as the City's delegates for all purposes of representing the
City's interests and exercising the authority of the City with respect to all matters
delegated to the Governing Board and signing all amendments as are contemplated to be
approved by the Governing Board.
RESOLVED, that a certified copy of this Resolution shall be provided to the
Executive Director of ICRMA.
PASSED, APPROVED, AND ADOPTED this 20th day of June, 2017.
Mayor Suzanne Fuentes, City of El Segundo
ATTEST:
Tracy Weaver, City Clerk, City of El Segundo
52
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 20, 2017
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a professional services contract to Revenue & Cost
Specialists, LLC for the cost allocation and City -wide user fee study. (Fiscal Impact: $38,850)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard professional services agreement, in a form
approved by the City Attorney, with Revenue & Cost Specialists, LLC in an amount not to exceed of
$38,850 for the cost allocation and City -wide user fee study for the City of El Segundo.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
N/A
FISCAL IMPACT:
Amount Budgeted: $38,850
Additional Appropriation: N/A
Account Number(s): From Account: 001- 400 - 2901- 4101/Full -time Salaries (- $38,850)
STRATEGIC PLAN:
Goal:
Objective:
PREPARED BY:
APPROVED BY:
DISCUSSION:
To Account: 001 - 400 - 2504- 6214/Professional & Technical ($38,850)
5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and responsible way
2 The City will maintain a stable, efficient, and transparent financial environment
Joseph Lillio, Director of Finance'ZIL-
Greg Carpenter, City Manager
On April 27, 2017, the Finance Department issued a request for proposals (RFP) for the development of
a Cost Allocation Plan and Master (User) Fee Study. The City proactively sent the RFP to six vendors
who specialize in the area of developing cost allocation and fee studies for municipalities. In addition,
the City posted the RFP on the City's home webpage under "Latest News" and under the
"Procurement /RFP /Bids" section of the City website. A total of three proposals were received by the
proposal due date of May 25. An internal panel of three raters independently rated the three proposals.
The raters consisted of the Director of Finance, the Revenue Manager and the Finance Manager.
Proposals were independently rated on the following criteria:
Thoroughness and understanding of the tasks to be completed.
Staff expertise and overall experience of personnel assigned to the work.
Time required to accomplish the requested services.
53
• Responsiveness to requirements of the project.
• Recent public sector experience, preferably in a municipal setting, conducting similar studies.
• Cost (to be used in the event the top two proposals are rated equally and the cost will be used as
a tie - breaking decision only)
After independently rating the firms, the internal panel met and discussed the results. As a result of the
rating process, Revenue & Cost Specialists, LLC (RCS) was selected. RCS is well qualified for the
project, and has recently worked on similar projects with the cities of Corona, Diamond Bar, Hermosa
Beach, Lancaster, and Santa Clarita. RCS submitted a total bid of $37,000 for the cost allocation and
City -wide user fee study. Staff is requesting a project contingency of 5 %, or $1,850, for any additional
costs not included in the comprehensive bid response that may arise during the course of this project.
The total project cost will be an amount not to exceed $38,850 ($37,000 bid response plus $1,850
for a 5% project contingency).
The Master Fee Study will identify the total cost of providing each City service at the appropriate activity
level in a manner that is consistent with all applicable laws, statutes, rules and regulations governing the
collection of fees, and rates for charges by public entities, including meeting the requirements of
Propositions 26 and 218. The firm will gather information by conducting staff interviews with those
providing the end user services, and compile data to identify the total cost of providing each City service
at the appropriate activity level. At the conclusion of this portion of the project, RCS will deliver a
report that compares the City of El Segundo's fees and the fees of other South Bay Area cities. In
addition, they will provide a draft report on findings and recommendations to facilitate an understanding
of the methodologies, issues, percent of cost recovery and recommendations resulting from the update.
The intent is to develop a City -wide comprehensive master fee schedule. The master fee schedule will
be continually maintained by the Finance Department and updated on an annual basis for City Council's
review and approval of any changes to the structure and rate of the fees.
Another part of the project will be development of a cost allocation plan for the City. This will result in
the City having a full cost allocation plan, as well as a cost allocation plan that meets the requirements
of the federal Office of Management and Budget (OMB) Circular A -87. This is a key requirement to
enable the City to fully recover its indirect and overhead costs from federal grants and some State
grants. The cost allocation plan will provide a justification to support internal and external rates and /or
percentages charged by departments for cost recovery. As part of this work, RCS will also develop fully
burdened hourly rates for employees, based on each position's direct cost, including fringe benefits and
overhead rates.
Below is a proposed timeline of the key dates for the project:
Staff's recommendation to City Council/
Contract approved by City Council: June 20, 2017
Work Begins July /August 2017
Preliminary report to staff December 2017
Presentation to City Council January 2018
Completion of project February 2018
Public Hearing /Adoption of fees by City Council March/April 2018
54
Cost Allocation and City -wide Fee Study RFP Results:
Consultant
Proposal Complete
Total Bid
Capital Accounting Partners, LLC
MGT of America Consulting, LLC
Yes
$51,260
Yes
$54,215
Revenue & Cost Specialists, LLC
Yes
$37,000
610
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 20, 2017
AGENDA HEADING: Consent
Informational report on the Strategic Plan's Key Performance Indicators (KPIs) for the month of
May 2017. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational report on May KPIs.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit A - Key Performance Indicator results for the month of May 2017
2. Exhibit B — ESPD Performance Metrics for April 2017
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The Mayor and City Council, the City Manager, and City staff worked diligently to develop a three -
year Strategic Plan. The mission, "Provide a great place to live, work and visit," serves as the
foundation for the City's five major goals. These goals are:
1. Enhance Customer Service and Engagement;
2. Support Community Safety and Preparedness;
3. Develop as a Choice Employer and Workforce;
4. Develop Quality Infrastructure and Technology; and
5. Champion Economic Development and Fiscal Sustainability.
Identifying these goals enables the City to align its efforts and resources to accomplish the goals and
achieve positive progress for the community of El Segundo. This plan sets the course for the City of
El Segundo to ensure the City's mission is accomplished.
Z
The three -year Strategic Plan is a living document and should not be considered static by any means.
The strategic plan features a framework that can be adjusted based on the current needs of the
community. The goals, objectives, activities, and key performance indicators (KPIs) will be reviewed
annually and Council can modify these if necessary. Also, on a quarterly basis the City will provide
updates on the progress and performance of the work plan and monthly updates on the KPIs. As such,
the plan may be modified to ensure that stated goals are aligned with the needs of the community.
This is the fourth monthly report to City Council on the KPIs. The monthly reporting on the City-
wide performance indicators is part of the approved strategic plan and falls under the strategic goal
of "Enhance Customer Service and Engagement ". The strategic objective under this goal is "the City
is transparent regarding services and performance ". Finally, the related strategic activity is "report
City -wide performance indicators ". As staff presents the monthly KPIs to Council, the KPI
measurements can be modified per Council's direction.
Furthermore, with the adoption of the 3 -year strategic plan, the strategic planning and budgeting
process are now linked to assure that the City's budget reflects City Council and community priorities.
With the development and implementation of the strategic plan, the City of El Segundo reaffirms its
commitment to continue to provide exceptional services and programs to its community.
57
Exhibit A - Key Performance Indicators for the Month of May
Enhance Customer Service and Engagement
Goal 1(a): El Segundo provides unparalleled service to internal and external customers
Objective
Activity
KPIs
1st Quarter Average
May
June
July
• Cross- training and cross - communication
3 -month average:
1) City operations are
Building: 36.3 plan
unified and integrated
Enhance collaborative capacity Citywide
checks -12.9 days to
(e.g., teleconferencing)
review
Electrical: 17 plan
Build a business center for the
development team and customers
Electrical: 13 plan
checks - 16.6 days to
checks - 15.1 days to
review
review
Mechanical: 7 plan
Mechanical: 10 plan
checks -18.0 days to
• Average workdays to
checks - 16.8 days to
review
process plan check reviews &
review
2) City services are
the number of plan checks
Plumbing: 6 plan
convenient, efficient and user
per FTE (P &BS)
Plumbing: 6 plan
checks - 20.3 days to
friendly for all residents and
Replace, streamline and optimize website
checks -12.2 days to
review
businesses
with mobile app and robust Intranet
review
Grading: 1 plan check
Grading: 1 plan check
24 days to review
13 days to review
Monthly average of
65 total plan checks &
an average of 8 FTEs =
8.1 per FTE
Key Performance Indicators for the Month of May
Enhance Customer Service and Engagement
Goal 1(a): El Segundo provides unparalleled service to internal and external customers
Objective
Activity
KPIs
1st Quarter Average
May
June
July
Provide online business transactions for
residents and business community
Average workdays to
Monthly average of
3 permits reviewed
E file and Online Plan Check, online
process film permits &
4 permits reviewed
for an average of 48
permitting (all business areas), Online
the number of film
for an average of 48
hours turnaround
business license renewal, new application
permits per FTE (Finance)
hours turnaround
process, payments. Online T.O.T. reporting
and payment remittance
• Provide a user - friendly digital file cabinet
for public to access online
2) City services are
= Monthly report on
N/A be developed)
N/A - To be
• Provide GIS software access to basic
convenient, efficient and user
property information and relevant
Resident /Business
-To
developed
friendly for all residents and
documents
satisfaction survey s (CM)
businesses
Create a citizens' training academy
I Expand Library hours, search access,
Turnaround time to
Monthly average of
programs, etc.
process all City contracts
7.1 days to process an
Average 4.3 days to
Expand Parks & Rec programs to (a)meet
& the number of
average of 23
process 30
the customer demand of affordable, safe,
contracts processed per
agreements,
agreements by .75 FTE
and fun programs for youth
FTE (City Clerk)
by .75 FTE
Employee
• Implement year -long festivities and
celebration of the City's Centennial
satisfaction surveys
N/A - To be
(H.R.) (to be
N /A - To be developed
developed
Amend codes in response to issues
developed)
discovered by staff and customers
21 Page
Key Performance Indicators for the Month of May
Enhance Customer Service and Engagement
Goal 1(b): El Segundo's engagement with the community ensures excellences — it understands
and exceeds customer expectation
Objective
Activity
KPIs
1st Quarter Average
May
June
July
Quarterly status report
3) The City is
to City Council on the
To be reported on
transparent regarding
Report Citywide performance indicators
strategic work plan
May 16 to City Council
services and performance
Assess customer satisfaction via
(Finance)
Monthly report on
Annual resident and business
Resident /Business
surveys
satisfaction surveys
N /A - To be developed
Post service or event questionnaires
(Finance)
4) The City engages in
regular, intentional
Monthly average of:
information gathering
Number of Library card
19,291 card holders;
19,282 card holders;
holders, library visitors,
16,150 visitors;
Personal outreach throughout year
number of circulation of
14,673 visitors;
3 visa
12,040 circulation;
lots; of
13,915
materials, & attendance
217 attendance at
Materials; Attendance
at programs (Library)
at Programs - 440
programs.
Quarter results (Jan - March): Class
Enrollment in Park /Rec
enrollment = 1,056 Special Events =
• Provide inter - departmental tours and
programs & General Fund
5 Home delivered meals =
brief overview of services provided
cost per attendee
1,371
(Rec /Park)
Aquatics Programs (direct program costs only): Lap
5) City communication
Swim - 1901 attendance @ cost of $28.38 /attendee Swinnastics - 499
is comprehensive and
attendees @ cost of $11.37 /attendee Recreation Swim - 602
• Expand use of social media as
integrated
communication tool
attendees @ cost of $24.06 /attendee
Event attendance &
Transportation Services (Direct program costs only):
• Expand use of E- newsletters as
General Fund cost per
Dial -A -Ride - 1,229 riders @ a cost of $7 /rider
communication tool
attendee (Rec /Park)
Lunchtime Shuttle - 1,204 riders @ a cost of $3.06 /rider Doctor
Dial -A -Ride - 39 riders @ a cost of $45.43 /rider
31 Page
Key Performance Indicators for the Month of May
Support Community Safety and Preparedness
Goal 2: El Segundo is a safe and prepared city
Objective
Activity
KPIs
1st Quarter Average
May
June
July
Ensure equipment, systems and staffing
• Monthly report on
Reported monthly
See attached
remain up to date with standards and
Crime Statistics (P.D.)
"Exhibit B"
local needs (e.g., high- density
• Monthly report on
Monthly average:
2,836 Total Calls for
construction and increased service
Priority 1 response times
127 calls with 24
service
demands, changed crime rates, State laws
& number of Priority 1
FTEs = 5.3 calls per
and funding)
responses per FTE (P.D.)
FTE
25 FTEs in Patrol
Institute proactive plans to mitigate
Monthly average of
hazards within the City with community
9 Members Trained
involvement
• Number of CERT
& 60 labor hours of
members trained
training conducted
N/A
Ensure redundancies are in place
annually & the number of
by FD Staff
labor hours by staff (F.D.)
1) The City has a
proactive approach to
risk and crime that is
Monthly Average
outcome focused
EMS Calls:
Avg. time Dispatch
Prepare via planning, training and mock
Average total response
to Arrive on scene
activities
time for Fire & EMS calls
4 min 13 sec
N/A
and the number of FTEs
responding per call (FD)
Fire Calls:
Avg. time Dispatch
to Arrive on scene
5 min 17 sec
2,876 service calls
• Ensure ordinances are current with
Number of total service
at 24 patrol FTEs =
new /emerging risks
calls per Sworn Patrol FTE
119.8 service calls
N/A
per FTE
41 Page
Key Performance Indicators for the Month of May
51 Page
Inform owners re retro -fit for
2) Proactive
earthquakes
• Citizen surveys &
communication and
N/A -To be developed
questionnaires (CM)
community engagement
• Use social media to keep community &
staff informed & engaged
Develop as a Choice Employer and Work Force
Goal 3(a): El Segundo is a City employer of choice and consistently hires for the future
Objective
Activity
KPIs
1st Quarter Average
May
June
July
10 F/T -8 Regular @
• Average time to fill
84.13 Avg. Days to Fill
• Institute a wellness program to enhance
recruitments &the
Monthly average: 96
and 2 Police Trainees
wellbeing and morale
number of recruitments
Days & 11
@ 233 Avg. Days to
1) The City has a strong
filled per H.R. FTE
recruitments filled
Fill; Plus 10 P/T
culture of customer
(Library, Police,
service, employee
Parks /Rec)
retention, and internal
-
- - --
feedback
• Number of vacancies
Average of 33
29 F /T; 6P /T
Institute a formal Employee Recognition
(H.R.)
vacancies per month
Quarterly turnover
Monthly average of
Program
2 P /T; 5 P/T
percentage (H.R.)
1.6 FfEs & 2 PTEs
2) The City provides a
Applicant surveys & the
competitive environment
• Ensure process excellence to attract
total number of surveys
and nimble hiring / on-
qualified applicants
received per recruitment
N/A-To be developed
boarding process for its
(H.R.) (to be
employees
developed)
• Train employees to effectively and
3) The City has a
efficiently perform theirjobs
comprehensive,
intentional plan for staff
• Develop employees so they are prepared
Number of internal
Average of 1 per
2
development, training
to progress in the organization
promotions (H.R.)
month
Develop employees to be able to fill
and succession
critical vacancies from within
51 Page
Key Performance Indicators for the Month of May
Develop as a Choice Employer and Work Force
Goal 3(b): The El Segundo workforce is inspired, world - class, engaged — increasing stability and innovation
Objective
Activity
KPIs 1st Quarter Average May
June
July
4) The City has a
Each department will develop plans for
July
Regularly assess Citywide facility needs
culture of innovation,
advancing these items
trust and efficiencv
meet safety standards and best practices
Annual Employee
satisfaction surveys N/A -To be developed
Verbal presentation
5) City Staff enjoy
mastery, autonomy and
. Department leaders as a group will
(H.R.)(to be developed)
status of capital
s
provided by Director
purpose in their work —
develop plans for reinforcing these items
• Identify funding and commit to future
ride
Develop Quality Infrastructure & Technology
Goal 4(a): El Segundo's physical infrastructure supports an appealing, safe, and effective
City
Objective
Activity
KPIs
1st Quarter Average
May
June
July
Regularly assess Citywide facility needs
meet safety standards and best practices
Quarterly report on
Verbal presentation
status of capital
s
provided by Director
• Identify funding and commit to future
improvement plan
infrastructure needs
implementation (PW)
of PW
1) The City optimizes
its physical resources
Coordinate multi-agency CIP
g y
Monthly report on
Average: 243
Maintain park equipment and fixtures to
number of potholes &
p
Potholes, 23
I
25 potholes, 220
meet safety standards and best practices
sidewalk repairs
Sidewalk
Grinding /AC
Sidewalk Grinds /Hot
completed & the
Repairs, 21 skim
Mix, 8 Skim patches
Enhance trimming schedule to mitigate
number of labor hours
patches, 1.3 Digouts
290 labor hours
risk
spent per repair (PW)
- 158 labor hours
61 Page
Key Performance Indicators for the Month of May
Develop Quality Infrastructure & Technology
Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations
Objective
Activity
KPIs
1st Quarter Average
May
June
July
2) The City has an
Improve efficiency and effectiveness of
Status update of IS
Under Technology
integrated focus on
staffing and leave replacement, with safety
master plan
technology
focus
implementation (IS)
Committee review
Water bill: 485
Water Bill: 525
Number of online
3) The City has an
online payments
online payments
transactions conducted
effective structure to
made
made
from residents,
meet the technology
Use the full potential of software
businesses and
needs of the City and its
Employees: 319
Employees: 312
employees (City -
constituents
wide /Finance to report)
online timesheets
online timesheets
submitted
submitted
71 Page
Key Performance Indicators for the Month of May
Develop Quality Infrastructure & Technology
Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations
Objective
Activity
KPIs
1st Quarter Average
May
June
July
• Use mobile app to allow residents to
easily report ROW problems and issues
• Implement paperless: Payroll,
Purchasing & A/P
Monthly analytical
• Scan historical documents
analysis of City website
traffic: number of visitors
• Develop an updated and user friendly
(hits), what webpage was
4) The City invests in
website that is easily navigated;
most viewed, and how
systems as necessary in order
communicating City's ability to meet
many inquiries were
Monthly Average: 296
IS tickets issued: 277
add citizen value, provide
citizen and business service expectations;
made from community
IS tickets issued, 273
Closed tickets: 266
c
access to information that is
a
attracts new business; and is feature -rich
via web tools (IS -
Closed Tickets, 335
Number Hours
easily available, engage
spent resolving
s
pending implementation
hours spent resolving
residents in civic
of new website)
tickets.
tickets: 309
Expand Library access to internet
participation, and provide
Agenda Management System(s)
mass notification
Monthly reporting of
• Replace Online classes & reservations
Total IS tickets, closed
system (CLASS)
tickets, and hours spent
• Plan and implement self-checkout
resolving tickets
• Wi -Fi in all critical City facilities
Purchase equipment and systems
81 Page
Key Performance Indicators for the Month of May
%h, ' o
Ecororric 2,eveloprnent &Fiscal Sustain
Goal 5(a): El Segundo promotes community engagement and economic vitality
Objective
Activity
KPIs
1st Quarter Average
May
June
July
1) Implement a
Advocate and promote local arts
Tracking of economic
comprehensive economic
indicators and tax
N/A - part of annual
Monthly OpenGov
Promote business attraction and
development strategy to
retention
revenue annually (Econ
report
Each month has been
May Uploaded
ensure the City
Dev)
versus actuals (accessed
uploaded
Use events strategically
encourages a vibrant
appropriate reserve
to keep infrastructure advancing
via City website) (Finance
business climate that is
levels
Business
accessible, user - friendly
Actively communicate, advertise and engage
retention /attraction /satis
Quarterly status report to
and welcoming to all
in Public Relations
faction surveys (Econ Dev
N/A - To be developed
Quarterly report
residents, businesses and
to be developed)
work plan progress
presented to City
visitors
schedule and cost recovery policy to support
(Finance)
Council on May 16
91 Page
Goal 5(b): El Segundo approaches its work in a financially disciplined and responsible way
Objective
Activity
KPIs
1st Quarter Average
May
June
July
2) The City will
Annual adoption of a structurally balanced
maintain a structurally
budget
Monthly OpenGov
balanced budget with
Develop revenue streams and reserve fund
status reports on budget
Each month has been
May Uploaded
versus actuals (accessed
uploaded
appropriate reserve
to keep infrastructure advancing
via City website) (Finance
levels
Review and refine the budget / strategic
Quarterly status report to
plan process
City Council on the strategic
Quarterly report
Develop a comprehensive master fee
work plan progress
presented to City
schedule and cost recovery policy to support
(Finance)
Council on May 16
3) The City will
City needs
Annual percent of costs
maintain a stable,
efficient, and transparent
Review of Business License Tax
recovered for services
N/A
financial environment
provided (Finance)
Quarterly investment
Annual review of financial policies
policy compliance
Fully in Compliance
Fully in compliance
(Treasury)
91 Page
ESPD Performance Metrics
Monthly Report - April 2017
CRIME TYPE # of Crimes Percent Change From
El Segundo Previous Year (YTD)
Culy Gar Haw HBch MBch Ins PV RBch Torr
Homicide
0
0%
0
0
0
Rape
0
100%
1
0
0
Robbery
2
-27%
12
2
2
Aggravated Assault
2
57%
16
1
1
Burglary
16
18%
22
11
28
Theft / Larceny
35
-14%
65
31
48
Vehicle Theft
13
46%
34
3
7
Arson
p
- 100%
0
0
1
r_
150 0
48
87 0 0 0 0
Total Part 1 60 0%
PRIORITY TYPE # of Calls Response Times
El Segundo (Dispatch to Onscene)
Priority E 3 1:06
Priority 1 175 4:03
Total 178 4:01
POSITION
All RCC Agencies -- # of Calls / Response Times
(Dispatch to Onscene)
77 calls / 2:54 minutes
1894 calls / 5:35 minutes
1971 calls / 5:29 minutes
RECRUITMENT & HIRING
Entry - Police Officer 105 applications, 32 self - sheduled to test, and 13 for the Pellet B,
Pre - Serivice / Lateral No laterals tested in April, But 2 Pre - service candidates did
Police Service Officer Waiting on date for HR, they know we are 1 down.
Police Assistant In Process Received 88 applications, written test the 11th, and Oral Test the 26th
Police Cadet 1 book is done (Melgoza) and is being read by Captains
IS Specialist Waiting for approval to fill 1 vacancy held up in grievance procedures
DATE SPECIAL ENFORCEMENT, EDUCATION & MEETINGS, AUDITS & INSPECTIONS
4/1/2017 Child Restraint Seat Traffic - Special Enforcement Detail
4/6/2017 Transient Identification -Assistance Detail -Community Lead Officers
4/6/2017 South Bay Police Commanders Meeting
4/1112017 Disaster Council Meeting - City EOC
4/15/2017 Regional Special Enforcement Detail - Alcohol Beverrage Control (ABC) Violations - Grant Funded
4/17/2017 LASD Academy "Colors Run"
4/18 - 19/2017 Child Restraint Seat Traffic - Special Enforcement Detail
4119/2017 Traffic Special Enforcement - Speeding on Grand Ave.
4/2712017 Industrial Security Breakfast Meeting
4/29/2017 Prescription Drug Take -Back Program
P: SUPER: ESPD MONTHLY METRICS
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding 1) Adoption of a Resolution establishing the basic
monthly salary range for Information /Systems Director. (Fiscal Impact $225,700).
REOMMENDED COUNCIL ACTION:
1. Adopt the Resolution establishing the Basic Monthly Salary Range for the job classification of
Information Systems Director (At- Will).
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Salary Analysis (Exhibits A, B, and C)
2. Resolution establishing the Basic Monthly Salary for Information Systems Director.
FISCAL IMPACT: N/A
Amount Budgeted: $ $225,700
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 5 Engage Technology
Objective: The City will develop and optimize its use of an infrastructure for
technology.
ORIGINATED BY: Lynn Lindberg, Human Resource Director --gov
REVIEWED BY: Lynn Lindberg, Human Resource Director
APPROVED BY: Greg Carpenter, City Manager',,'
BACKGROUND AND DISCUSSION:
At its regular meeting on December 20, 2016, City Council approved the creation of the new at -will
classification of Information Systems Director which will serve as Department Head over the newly
created Information Systems Department. At that time Council requested staff compile additional
salary data in order to determine the appropriate base salary schedule for this new class.
Subsequently staff presented and discussed additional salary data at the January 17, 2017 Council
meeting. Council approved Ordinance No. 1546 amending Sect. 1 -6 -3 by adding the new Information
Systems Department and Sections 1 -6 -4 and 1 -6 -5 by adding the position of Information Systems
Director. Council also requested that staff research and provide salary data from similar sized private
organizations (200 -300) in the El Segundo or reasonably surrounding locales. The resulting
information is summarized below.
10
WE
In exploring similar private sector organizations residing in the City of El Segundo, staff determined
that there were less than 7 such entities and difficulty in attempting to obtain private salary
information. Subsequently Staff explored other means that might allow them to obtain private sector
information in the parameters desired and were able to do so via a custom request through PayScale a
salary survey provider located in the City of El Segundo (Exhibit C). The average size of compared
organizations was 250 employees with location parameters including Los Angeles, Long Beach,
Glendale and other reasonable related California Metropolitan Areas. A total of 262 company
profiles were included in the profile. The survey findings indicated that the average base salary was
$132,502 at the 50th percentile and $153,454 at the 75th percentile. Further, the majority of
organizations surveyed also include other compensation in the form of Bonuses and Profit Sharing.
The average bonus amount was $10,394 at the 50th percentile and $16,620 at the 75th percentile. The
average profit sharing amount was $6.6069 at the 50th percentile and $11,143 at the 75th percentile.
Cumulatively, the average total compensation (base + bonus + profit sharing) was $136,936 at the
50th percentile and $162,381 at the 75th percentile. Other popular benefits provided, such as 401k
with and without matching funds were also identified as frequent total comp components but detailed
averages and amounts were not available. In addition, the survey identified certain professional
certifications such as Microsoft Certified Systems Engineer (MCSE), Project Management
Professionals (PMP), and Microsoft Certified Professional (MCP) which influenced additional
increases in base pay.
At the prior December 20, 2016 and January 17, 2017 staff presented a twofold analysis consisting of
internal equity and external equities using the survey cities in accordance to eh Administrative Code,
Chapter IA- 6.250, Annual Salary Scale Report. The first part of the analysis consisted of internal
equity amongst the Executive groups. The external equities take into consideration the survey of
cities identified in the Administrative Code that currently employ an Information Systems Director or
a similar position with the general scope of responsibilities (Exhibit A). Staff also presented their
finding of the public sector Analysis and benchmarking against similar positions in surrounding city
governments per the Administrative Code against the proposed 64D salary range. The comparison
analysis indicated that the proposed 64D range minimum salary base is 3.45% above the average and
the maximum 64D salary base is 8.51 % below the average.
As a result of these surveys the recommendation and discussion was to place the Information Systems
Director position in the salary range 64D along with the Director of Finance, Planning & Building
Safety and Public Works. The option and analysis of placement at the range of 63D was also
discussed.
Additional efforts were made to explore private sector salaries in for - profit firms as well as exploring
current job market postings and related salaries (Exhibit B).
Summary
This new at -will classification will report directly to the City Manager and will be part of the
Executive Management group. The Director will be responsible for organizing and leading this new
department, acting as the staff liaison to the Technology Committee, implementing the Information
Systems Strategic Plan, and generally modernizing the City's use and integration for technology in
order to become more efficient and responsive. Based on the cumulative aforementioned salary
survey analysis and comparisons, as well as the most recent targeted private sector analysis provided
by PayScale for similar size organizations, staff is recommending that the salary range be established
at the existing salary grade of 64D which has a monthly salary range of $12,074.53 - $14,443.71
(Annually $144,844 - $173,323). The selected candidate will be placed at a step within this range
based on qualifications and experience.
?-H
Exhibit A
Public Sector
Information Systems Director Salary Survey
Exhibit B
Private Sector
Information Systems Director Salary Survey
Website Source/
Company
�
Position Title
Minimum
Monthly Base
Salary
Maximum
Monthly Base
Salary
Median Salary
Payscale.com
IS Salary &
I
S Director
$15,049
$10,794
Payscale.com
Chief Information Officer
Maximum
$23,176
Span of
Payscale.com
Salary &
Total City
City
Position Title
Minimum Base
Los Angeles Area IT Director
Median
$16,667
Benefits
Salary.com
ITDirecor
$12,093
$21,150
$16,621
Base
IVIS Director
Control
$12,500
Benefits
Employees
IT Director
$11,333
$18,417
$14,875
Sony Pictures+
Director IT
Budget
$16,833
$14,667
Edmunds.com*
Director IT
$12,333
$14,000
$13,167
Mattel*
IT Director
Budget
$14,583
Inglewood
Information Technology &
$8,651
$14,954
$11,803
17.5
$2,265,614
$129,464
808
$17,083
Communications Director
Kaiser Permanente*
I IT Director
$17,000
$18,500
$27,750
Average
$11,331
Redondo Beach
Information Technology
$8,691
$12,291
$10,491
7.0
$1,140,023
$162,860
893
-5.17%
Director
$11,806
$14,118
$12,962
Differential
4.19%
- 15.13%
-7.30%
Torrance
Information Technology
$11,721
$16,175
$13,948
40.5
$6,221,849
$153,626
2001
Di rector
Culver City
Chief Information Officer
$12,707
$15,510
$14,108
18.5
$2,971,984
$160,648
860
Manhattan Beach
,Director of Information
$13,054
$17,013
$15,034
9.0
$1,344,028
$149,336
504
Technology
Santa Monica
Chief Information Officer
$15,213
$18,782
$16,998
49.0
$7,388,177
$150,779
2946
Average
$11,673
$15,787
$13,730
23.6
$3,555,279
$151,119
1335
PROPOSED ELSEGUNDO(64D)- OPTIONA
$12,075
$14,444
$13,260
8.0
$1,193,845
$149,231
559
Differential
3.45%
-8.51%
-3.43%
- 66.42%
-1.25%
PROPOSED EL SEGUNDO(63D)- OPTION S
$11,806
$14,118
$12,962
8.0
1 1,193,845
$149,231
559
Differential
1.14%
- 10.58%
-5.59%
- 66.42%
-1.25%
Exhibit B
Private Sector
Information Systems Director Salary Survey
Website Source/
Company
�
Position Title
Minimum
Monthly Base
Salary
Maximum
Monthly Base
Salary
Median Salary
Payscale.com
IT Director
$6,538
$15,049
$10,794
Payscale.com
Chief Information Officer
$9,696
$23,176
$16,436
Payscale.com
Director of Information Technology Servicl
$6,896
$13,790
$10,343
Glassdoor.com
Los Angeles Area IT Director
$10,583
$16,667
$13,625
Salary.com
ITDirecor
$12,093
$21,150
$16,621
W Promote
IVIS Director
$9,167
$12,500
$10,833
NBC Universal*
IT Director
$11,333
$18,417
$14,875
Sony Pictures+
Director IT
$12,500
$16,833
$14,667
Edmunds.com*
Director IT
$12,333
$14,000
$13,167
Mattel*
IT Director
$12,750
$14,583
$13,667
DirectTV*
IT Director
$12,417
$14,500
$13,458
King's Hawaiian*
IT Director
$14,000
$17,083
$15,542
Kaiser Permanente*
I IT Director
$17,000
$18,500
$27,750
Average
$11,331
$16,634
$13,983
PROPOSED EL SEGUNDO (64D) - OPTION A
$12,075
$14,444
$13,260
Differential
6.56%
- 13.17%
-5.17%
PROPOSED ELSEGUNDO (63D) - OPTION B
$11,806
$14,118
$12,962
Differential
4.19%
- 15.13%
-7.30%
*Sourced from Salary.com
61
Exhibit C
Private Sector Targeted Salary Survey — Organizations with 250 -300 Employees
(Los Angeles, Long Beach, Glendale and other reasonable related California Metropolitan Areas)
10th $94,051
10th $94,051
25th $112,084
25th $112,084
50th $132,235
50th $132,235
75th $153,454
75th $153,454
90th $174,100
90th $174,100
Average $132,502
Average $132,502
10th $1,601.00
10th $94,194
25th $3,145.00
25th $113,814
50th $6,069.00
50th $136,936
75th $11,143.00
75th $162,381
90th $18,864.00
90th $187,967
Average $6,607.00
Average $137,517
Sourced from PayScale Inc.
-
RESOLUTION NO.
A RESOLUTION ESTABLISHING A BASIC MONTHLY SALARY FOR THE JOB
CLASSIFICATION OF INFORMATION SYSTEMS DIRECTOR
The City Council of the City of el Segundo does resolve as follows:
Section 1: The City Council approves the following basic monthly salary range:
Step A Step B Step C Step D Step E
Information Systems
Director
Range 64D $12,074.53 $12,624.21 $13,201.37 $13,807.39 $14,443.71
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's resolutions; and make a minute of the adoption of the Resolution
in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective upon the date of adoption.
PASSED AND ADOPTED this 201h day of June , 2017
63
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2016
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution to increase the number of Recreation and Parks
Commissioners from five to seven. (Fiscal Impact: $1,200 per fiscal year)
RECOMMENDED COUNCIL ACTION:
1. Discuss and provide direction to staff; and /or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Resolution
FISCAL IMPACT: $1,200 per fiscal year
Amount Budgeted: $3,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 -5101 -6263
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: 2 El Segundo's engagement with the community ensures excellence
PREPARED BY: Meredith Petit, Recreation and Parks Director Q
APPROVED BY: Greg Carpenter, City Manager /l•
BACKGROUND & DISCUSSION:
The Recreation and Parks Commission was established on March 23, 1938 by Resolution #448. The
Commission acts as an advisory capacity to the City Council in all matters pertaining to parks, recreation,
parkways and street trees. The Commission is comprised of five members appointed by City Council for
staggered four -year terms. Additionally, Resolution #4460, dated March 7, 2006, adopted a $50 stipend per
meeting per Commissioner.
Recently, the City Council filled two vacancies on the Recreation and Parks Commission through an
interview selection process. There were seven applicants interested in serving on the Commission with
varying degrees of experience and interests. As a result of the demonstrated community interest, the City
Council desires to discuss the value in increasing the number of available seats from five to seven. If this
action is taken, the fiscal impact would be $1,200 annually, or $300 for the remainder of Fiscal Year
2016/2017; however, additional appropriations are not needed and the expense can be absorbed in the
current budget due to anticipated savings from Commissioner absences and/or cancelled meetings earlier in
the year.
Should the City Council vote to increase the Recreation and Parks Commission to seven members, a new
resolution must be adopted (draft is attached).
ME
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO INCREASING THE NUMBER OF THE RECREATION AND
PARKS COMMISSION MEMBERS FROM FIVE TO SEVEN
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: Recitals:
A. In 1938, the City Council created a Recreation and Parks Commission
which would be comprised of five members who are City residents
appointed by the City Council;
B. The Commission advises the City Council in all matters pertaining to
parks, recreation, parkways and street trees in the City;
C. Due to increased community interest in the Commission, the City Council
desires to allow more opportunities for residents to serve on the
Commission by increasing the Commission's membership from five to
seven members.
SECTION 2: Number of Commission Members. Effective as of June 20, 2017, the
Commission shall have seven members appointed by the City Council to serve at the
discretion of the City Council. The terms of members shall remain four years; however,
the terms of the two additional initial members may be shortened so that the terms are
staggered.
SECTION 3: Except as modified by this resolution, all other resolutions governing the
Commission, including but not limited to Resolutions Nos. 448, 1618 and 4460, remain
in effect.
SECTION 4: Authorization. The City Manager or designee is hereby directed and
authorized to take an administrative steps necessary to effectuate the increased
membership of the Commission.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of the
adoption of the Resolution in the City Council's records and minutes of this meeting.
SECTION 6: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2017.
-1-
65
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 20th day of June, 2017, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
-2-
66
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Receive and file a report regarding the release of a Request for Proposal (RFP) for Professional Audit
Services for the City of El Segundo. (Fiscal Impact: unknown)
RECOMMENDED COUNCIL ACTION:
1. Receive and file information regarding the release of a RFP to conduct professional audit services for
the City of El Segundo.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
N/A
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial environment
PREPARED BY: Joseph Lillio, Director of Finance 2�17�.
Ok
APPROVED BY: Greg Carpenter, City Manager -14E
DISCUSSION:
Staff is preparing to issue a Request for Proposal for professional audit services. The City of El Segundo
(the "City ") is accepting proposals from qualified certified public accountant firms for comprehensive
financial audit services of the City's financial statements in compliance with Government Accounting
Standards Board (GASB) pronouncements for the fiscal years ending September 30, 2017, 2018, and
2019 with the option for two subsequent fiscal years. The prospective respondents must be qualified
certified public accountant firms licensed by the State of California.
The City has been utilizing the audit services of Davis Farr, LLP since 2008. Davis Farr, LLP was
previously doing business as Mayer, Hoffman, Mccann, PC from 2008 -2014. In 2015, the former
directors of the Irvine office of Mayer, Hoffman, Mccann formed a new firm, Davis Farr LLP. Auditing
and accounting best practices, as well as California State law, necessitate municipalities to conduct a
RFP at least every five years for professional audit services. -12
67
The City desires the respondents to the RFP to address the following services:
• An independent auditor's opinion for the Comprehensive Annual Financial Report (CAFR) on
the City's financial position and fair presentation of the financial position in conformity with
Generally Accepted Accounting Principles (GAAP).
• Audit the governmental activities, business -type activities and remaining fund information and
respective changes in financial position and cash flows in conformity with (GAAP)
• A report on the City's internal control over financial reporting and tests of compliance with laws,
regulations, contracts and grant agreement and any other matters deemed necessary and material.
• A report on compliance and internal control over financial reporting based on an audit of
financial statements performed in accordance with Government Auditing Standards.
A report on compliance with requirements applicable to each major program and internal
control over compliance with OMB Uniform Administrative Requirements, Cost Principles and
Audit Requirements for Federal Awards (Uniform Guidance).
A report on compliance with general requirements for both major and non -major federal financial
assistance programs.
An agreed upon procedures report on the annual calculation of the City's GANN Limit
(Appropriations Limit).
Below is a proposed timeline of the key dates for the project:
RFP released:
Deadline for receiving questions:
Proposals due by 5:OOpm PST
Interviews (if necessary):
Staff's recommendation to City Council/
Contract approved by City Council:
Interim Field Work Begins
Final Field Work
Issue CAFR and final audit reports
Present CAFR and audit results to City Council
June 15, 2017
June 29, 2017
July 13, 2017
July 17 -20, 2017
August 1, 2017
August/September 2017
December 2017
January /February 2018
March 2018
Funding for the audit services is budgeted each year in the Finance Department budget. The annual cost
of the current audit services provided by Davis Farr LLP is approximately $59,000.
m:
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
City Council receive and file the Comprehensive Annual Financial Report for year ending
September 30, 2016. (Fiscal Impact: $0).
RECOMMENDED COUNCIL ACTION:
1) City Council receive and file the Comprehensive Annual Financial Report
(CAFR) for year ending September 30, 2016 (attachment A).
2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A) Fiscal Year (FY) 2015 -16 CAFR
B) Auditor's communication in relation to the calculation of the appropriations limit
FISCAL IMPACT: N/A
Amount Budgeted: $0
Additional Appropriation: $0
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial environment
ORIGINATED BY: Dave Davis, Finance Manager
REVIEWED BY: Joseph Lillio, Director of Finance ,rt—
APPROVED BY: Greg Carpenter, City Manager ,
BACKGROUND AND DISCUSSION:
The CAFR for FY ending September 30, 2016, is submitted to the City Council for review. A
representative from the District's audit firm, Davis Farr LLP, will be providing a brief
presentation on the audit and will be available to answer questions.
Overview of the Financial Statements
1
WE
This annual report consists of four parts — management's discussion and analysis (MD &A -
current portion), the basic financial statements, optional combining statements for non -major
governmental funds, and required supplementary information. The MD &A discussion and
analysis are intended to serve as an introduction to the City's basic financial statements. The
City's basic financial statements are comprised of three components: 1) government -wide
financial statements 2) fund financial statements and 3) notes to the financial statements. This
report also contains supplementary information in addition to the basic financial statements.
The City's net position from governmental activities increased $2,365,772 from the prior fiscal
year. The increase in net position is attributed to the increase in revenues and the decrease in
expenses in all governmental funds. The main factors contributing to the increase in net position
are:
• Transient occupancy taxes increased by $2.2 million primarily due to the passage
of Measure B, increasing in the tax rate from 8% to 12 %;
• Sales taxes increased by $647 thousand primarily due to increased retail activity;
• Business license taxes increased by $1.0 million primarily due to the collection of
delinquent taxes and assessment of late penalties;
• Other miscellaneous revenues increased by $583 thousand primarily due to
developer contributions and SB 90 reimbursements;
• Utility user taxes decreased by $1.7 million due to a decrease in demand for
electricity and gas;
• Franchise taxes decreased by $608 thousand due to a decrease in demand for
electricity and gas;
• Charges for services decreased by $1.6 million due to a decrease in planning
related projects;
• General government expenses decreased by $1.84 million due to vacant positions
resulting in lower salaries and benefits expense;
The cost of all governmental activities for the year was $67.0 million. The taxes that ultimately
financed these activities were $55.3 million and a portion of the costs were paid by those who
directly benefited from the programs ($8.0 million) or by other governments and organizations
that subsidized certain programs with grants and contributions ($4.0 million).
Overall, the City's revenues from governmental activities were $69.3 million; with program
revenues totaling $12.0 million and general revenues totaling $57.3 million. Program revenues
resulted from charges for services at $8 million, operating grants and contributions at $1.8
million and capital grants and contributions at $2.2 million. The general revenues consist of-
sales and use taxes of $12.1 million, $11.9 million were paid with business license taxes,
property taxes of $8.9 million, transient occupancy tax of $7.6 million, utility user taxes of $5.4
million, franchise taxes of $3.1 million, and other revenues and taxes of $8.4 million.
EI
FULL COPY OF CAFR IS AVAILABLE FOR
VIEW IN THE CITY CLERK'S OFFICE
OR ON THE CITY'S WEBSITE,
http:ll www. elsegunda .o(gfdepts /admin /budggtt.a5p
CITY OF EL SEGUNDO / CALIFORNIA
1917 -2017
Comprehensive Annual Financial Report
YEAR ENDED SEPTEMBER 30, 2016
71
The following table (table 1) reflects the change in net position from fiscal year 2015 to fiscal
year 2016.
The decrease in year- over -year total revenues and total expenditures is the result of no current
year activity in the Residential Sound Insulation (RSI) Program compared to the prior year with
an active RSI program.
Table 1: Summary of the government -wide statement of activities
72
Governmental
Business
Total
Activities
Activities
Primary Government
2016
2015
2016
2015
2016
2015
Revenues
Program revenues:
Charges for services
$7,989,129
$9,584,957
$34,200,192
$34,811,219
$42,189,321
$44,396,176
Operating grants and contributions
1,808,463
2,052,527
-
1,808,463
2,052,527
Capital grants and contributions
2,174,898
14,487,783
-
2,174,898
14,487,783
General revenues:
Property taxes
8,884,423
8,380,084
-
8,884,423
8,380,084
Transient Occupancy taxes
7,597,007
5,423,972
-
-
7,597,007
5,423,972
Sales taxes
12,089,552
11,442,632
-
-
12,089,552
11,442,632
Utility user taxes
5,446,357
7,174,962
-
5,446,357
7,174,962
Franchise taxes
3,063,819
3,672,611
-
3,063,819
3,672,611
Business license taxes
11,891,597
10,879,547
-
11,891,597
10,879,547
Othertaxes
6,329,160
6,038,013
-
6,329,160
6,038,013
Use of money and property,
unrestricted
646,338
331,238
222,348
254,662
868,686
585,900
Other
1.3960
813,211
23,755
19,730
1,420.3{3
832 941
Total revenues
69,317,351
80,281,537
34,446,295
35,085,611
103,763,646
115,367,148
Expenses
General government
14,165,449
14,984,299
-
-
14,165,449
14,984,299
Public safety
35,612,565
41,422,188
-
-
35,612,565
41,422,188
Public works
7,440,438
9,150,452
-
-
7,440,438
9,150,452
Community & cultural
9,298,275
21,038,253
-
-
9,298,275
21,038,253
Interest on long -term debt
441,712
457,994
-
-
441,712
457,994
Water
-
-
25,454,732
25,035,801
25,454 „732
25,035,801
Sewer
-
-
3,517,640
3,484,104
3,517,640
3,484,104
Golf Course
-
2,136.456
2194 195
2,136,456
2,190.195
Total expenses
66,958,439
87,053,186
31,108,828
30,710,100
98,067,267
117,763,286
Excess (deficiency) before transfers
235$,912
J 771_.6,11;4
3,337,467
4,375,511
5,694,379
(2,396,138}
Transfers
Increase (decrease) in net assets
2,358,912
(6,771,649)
3,337,467
4,375,511
5,696,379
(2,396,138)
Net position at beginning of year (as
restated)
9,455,401
16,744,716
34M5_27 99
30,529,768
44,36D 680
47.274, 778
Net position at end of year
ULMAU
$
SMANMM
M4.i7_,Q52
S4A_878, r{Q
72
Single Audit Report
The Federal government, through the Office of Management and Budget (OMB) Circular No. A-
133, requires a Single Audit Report for those recipients of Federal funds of $750,000 or greater.
The City did not exceed this threshold during FY 2015 -16 and is therefore not required to submit
a single audit report.
CONCLUSION AND RECOMMENDATION
Davis Farr LLP completed the audit of the City and issued an unqualified ( "clean ") opinion on
the City's financial statements for the year ending September 30, 2016.
Copies of the audit will be provided to the City Council Members with their agenda packages.
Other interested individuals may obtain a copy of the audit from the Finance Department or
through the City's website at www.ELSEGUNDO.org.
73
o
CERTMED PUBLIC ACCOUNTANT,
Davis Farr LLP
2301 Dupont Drive I SUit:e 2001 Irvine, C,A92612
Mai n: 949.47.1.20201 Fax: 949,263.5520
INDEPENDENT ACCOUNTANTS' REPORT ON AGREED UPON PROCEDURES
APPLIED TO APPROPRIATIONS LIMIT WORKSHEETS
Honorable Mayor and City Council
City of El Segundo, California
We have applied the procedures enumerated below to the appropriations limit worksheets
prepared by the City of El Segundo, California (City) for the year ended September 30, 2016.
These procedures, which were agreed to by the City and the League of California Cities (as
presented in the League publication entitled Article XIIIB Appropriations Limitation Uniform
Guidelines) were performed solely to assist the City in meeting the requirements of Section 1.5
of Article XIIIB of the Califomia Constitution, The City's management is responsible for
maintaining the appropriations limit records and its calculations.
This engagement to apply agreed -upon procedures was performed in accordance with
attestation standards established by the American Institute of Certified Public Accountants. The
sufficiency of the procedures is solely the responsibility of the specified users of the report.
Consequently, we make no representation regarding the sufficiency of the procedures described
below, either for the purpose for which this report has been requested or for any other purpose.
The procedures performed and the results of those procedures were as follows:
1. We obtained the worksheets referred to above and compared the limit and annual
adjustment factors included in those worksheets to the limit and annual adjustment
factors that were adopted by resolution of the City Council. We also compared the
population and inflation options included in the aforementioned worksheets to those that
were selected by a recorded vote of the City Council.
Results: No exceptions were noted as a result of our procedures.
2. We recalculated the mathematical computations reflected in the City worksheets.
Results: No exceptions were noted as a result of our procedures.
3. We compared the current year information used to determine the current year limit and
compared it to worksheets prepared by the City and to information provided by the State
Department of Finance.
Results: No exceptions were noted as a result of our procedures.
- 1 -
74
Honorable Mayor and City Council
City of El Segundo, California
4. We compared the amount of the prior year appropriations limit presented in the
worksheets to the amount adopted by the City Council for the prior year.
Results: No exceptions were noted as a result of our procedures.
We were not engaged to, and did not, perform an audit, the objective of which would be the
expression of an opinion on the worksheets referred to above. Accordingly, we do not express
such an opinion. Had we performed additional procedures, other matters might have come to
our attention that would have been reported to you. No procedures have been performed with
respect to the determination of the appropriation limit for the base year, as defined by the
League publication entitled Article XIIIB Appropriations Limitation Uniform Guidelines.
This report is intended solely for the information and use of the City of El Segundo, California,
and should not be used by those who have not agreed to the procedures and taken
responsibility for the sufficiency of the procedures for their purposes.
Irvine, California
May 11, 2017
-2-
75
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA STATEMENT AGENDA HEADING: Councilmember Don Brann
AGENDA DESCRIPTION:
Consideration and possible action to replace /modernize the City Logo to reflect most elements of
the Centennial Logo. (Fiscal Impact: Can be mitigated over time)
RECOMMENDED COUNCIL ACTION:
1. Support the replacement /modernization of the City Logo and direct staff to implement use of
the new City Logo; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: N/A
Objective: To modernize the City Logo as the current is dated
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY: Councilmember Dr. Don Brann
dA-
APPROVED BY: Greg Carpenter, City Manager -/.
BACKGROUND AND DISCUSSION:
The City unveiled its Centennial Logo in January, 2017 and it has been well received among the
community. The new logo has relevant and current features in it that pertain to this city. The word
"centennial" will be removed with all other elements of the new logo to stay as is.
The new logo could be phased in to reduce cost over the next several years. I request the City
Council's support to direct staff to implement use of the new City Logo.
14
76
EL SEGUNDO CITY COUNCIL MEETING DATE: June 20, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Suzanne Fuentes
AGENDA DESCRIPTION:
Consideration and possible action to discuss an invitation extended to Mayor Fuentes to participate
in a diplomatic trade mission to The People's Republic of China. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. City Council to discuss and approve;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Mishia Jennings, Executive Assistant `wv —
REVIEWED BY: Suzanne Fuentes, Mayor
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Senator Ben Allen extended an invitation to Mayor Fuentes to participate in a diplomatic trade mission
to The People's Republic of China. The purpose of the trip is to diplomatically represent local interests
and provide unique opportunities to secure and maintain investment for our local communities.
California State Treasurer John Chiang is leading the delegation. The Mission is to take place July 25,
2017 to August 5, 2017, all expenses are paid by China People's Association for Friendship with
Foreign Countries. The delegation is scheduled to meet with governance and business leaders in
Beijing, Qingdao, Nanjing, Fuzhou, Taiyuan, Ziamen and Guangzhou.
is
77