CONTRACT 5337 CLOSED Agreement No. 5337
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
AKM CONSULTING ENGINEERS
This AGREEMENT is entered into this 22nd day of May, 2017, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and AKM
Consulting Engineers, a California Corporation("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed '17welve Thotcsatttl ,higb,,l.,,,..1,,,,l11110red "1"weiity Dollars ($12.820) plus a
contingency amount of Three Thousand Two Hundred dollars ($3,200.00) for
CONSUL.TANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY,necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen(15) days after such notification to cure any
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Agreement No. 5337
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit"A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available,unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager("Manager")may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work("Additional
Work") to complete the Scope of Work. If Additional Work is needed,the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over C L)Q for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
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If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
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8. TERM. The term of this Agreement will be from k1gy. , _w „
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16.
9. TINM FOR PERFORAIANCE,
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work; Budget; and Proposal for Services
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
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Agreement No. 5337
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C, Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT must save harmless,indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions,or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives.
B. For purposes of this section"CITY"includes CITY's officers, officials,
employees, agents,representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
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agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
" hifl�lr mia ;c Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury,personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as"additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
1185 or 88, or equivalent. Such insurance will be on an"occurrence,"not a
"claims made,"basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an"occurrence basis"if such coverage
is available, or on a"claims made"basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to renew the
insurance for a period of three(3)years after this Agreement expires or is
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terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
AKM CONSULTING ENGINEERS
553 Wald
Irvine, CA 92618
Attention: Emin Kayiran
949-753-7333
ekayiran @akmce
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Ken Berkman
310-524-2356
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Agreement No. 5337
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further,CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly,this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
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Agreement No. 5337
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager,or designee,may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority,the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5337
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
11, U, 1:? FGUNDO AKM Consulting Engineers
71
Zoe
G-c >/Cki Kay1ran,
Cit lan ger, President
ATTEST:
Taxpayer ID No. D�4 7 7 n(3 4=
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City lcieri -
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
David H.King4—)
Assistant City Attorney
Insurance Reviewed By'r
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Agreement No. 5337
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Water Resources
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Ioftustructure
Construction Management
AKM Consulting Engineers
553 Wald
Irvine,CA 92618
Telephone:949.753.7333 Facsimile:949.753.7320
www.akmce.com
May 17,2017
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention: Ms. Floriza Rivera,P.E. Principal Engineer
Subject: Proposal to Provide Topographic Survey and Design for Imperial Highway at
Hornet Way
Dear Ms. Rivera:
AKM Consulting Engineers is pleased to submit this proposal to provide topographic survey and design
for Imperial Highway at Hornet Way for the City of El Segundo.
AKM Consulting Engineers acknowledges the detail scope of work provided in its entirety. We are able
to complete the work within 20 days as requested in the RFP.
Our proposed fee estimate are as follows:
1 Field Review 8 a 16 $2.600
2 Office Engineering 12 12 B 32 $4,620
Total Hours 20 20 8 48
Hourly Rate $205 $120 I
raw cost ........
$k= $"W $1uo
We propose to complete this scope of work on a time and materials basis for a fee not to exceed
$12,820 as detailed in the above Work Hour and Cost Estimate table. We will be happy to review the
scope of work and the associated work hours, and make any requested adjustments to fit the City's
planning and budget.
We appreciate the opportunity to submit our proposal and look forward to being of service to the City
of El Segundo on this most important project. If you should have any questions or require additional
information, please do not hesitate to contact the undersigned.
Very truly yours,
AKM Co tin eers
Emin lea ,
Senior Construction Manager
AKIN Rrepoia b 17-1041
Agreement No. 5337
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SIG U 0, (X(e
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REQUEST FOR ESTIMATE
CITY OF EL SEGUNDO
IMPERIAL HIGHWAY AT HORNET WAY
TOPOGRAPHIC SURVEY AND DESIGN
Dear Sir/Madam:
The City of El Segundo invites qualified consultants to submit an estimate to provide professional
surveying and engineering services related to Imperial Highway at Hornet Way.
The estimates are due to the Public Works Department by:
10:00 a.m., Tuesdav, Mav 9, 2017
Your estimate should be emailed to frivera @elsegundo.org
Please include in the Sultiecl lute of vouv entail:
"ESTIMATE"
IMPERIAL HIGHWAY AT HORNET WAY
TOPOGRAPHIC SURVEY AND DESIGN
If you need additional information,please contact Floriza Rivera at 310-524-2361.
Page 1 of 6
Agreement No. 5337
REQUEST FOR ESTIMATE Imperial Highway at Hornet Way Topographical Survey and Design
SECTION 1: BACKGROUND AND PROJECT DESCRIPTION
The Imperial Highway at Hornet Way Survey and Design Project(the"Project")is A
T-intersection located in the Imperial Highway eastbound lanes just west of Aviation
Boulevard in the northeast region of El Segundo. It is a highly traveled intersection.
Construction by Metro LA is occurring at the Imperial/Aviation intersection nearby.
The intersection has recently been resurfaced.The City desires to retain a surveying
and engineering consulting firm to perform a complete topographical survey of the
Imperial/Hornet Way intersection. Boundaries for the survey are:
50 feet west of the west end of the intersection
• 50 feet east of the east of the east edge of the new asphalt pavement
• 50 feet south of the new asphalt pavement join line at Hornet Way
• The center of the median next to the existing left-turn lane at the intersection
The consultant will provide a topographic survey for Imperial Highway at Hornet
Way that will ultimately be used for design. A known ponding situation occurs
within and south of Lane #3, as well as east of the new pavement edge at Lane #3.
The survey will determine if there are other drainage or grade change issues present
in the area. The design will resolve the drainage and grade change issues.
The project area is shown on Thomas Guide page 702, J-7.
SECTION 2:.......................... _ _ ___._._._.._.._....
ANTICIPATED SCOPE OF WORK
The scope of required services shall include, but not be limited to, the following
items:
A. Project Initiation
1. Document Review and Site Visit: Compile and review existing documents
pertinent to this project, including but not limited to any existing as-built
plans, base and utility maps, etc., current striping configurations, potential
street augmentations, etc. Visit the site as necessary to gain a full
understanding of the scope of the project.
Page 2 of 6
Agreement No. 5337
REQUEST FOR ESTIMATE Imperial Highway at Hornet Way Topographical Survey and Design
B. Topographical Survey Development
1. Work Plan: Consultant shall coordinate survey field activities to take place
between the hours of 9:00 am to 3:00 pm Monday through Friday, and with
appropriate and adequate traffic control for survey crews to work safely.
The consultant will provide a detailed plan for management coordination and
quality control to ensure successful and timely completion of the project.
The consultant and City staff will meet at regular intervals to review the cost
schedule status and progress of the work,as well as anticipated problems and
potential solutions.
The Consultant shall identify any unique street, curb, gutter and sidewalk
reconstruction,drainage,and/or rehabilitation needs for the area especially if
it may require further survey, and bring it to City staff attention prior to the
end of the field survey activities.
2. Present Final Topographical Survey: The Consultant shall prepare and
present to City staff a summary of any comments for the final survey.
C. Survey Documents:
1. Prepare a Topographical Survey to be used for future design drawings of
Imperial Highway at Hornet Way. Survey documents shall ensure that
elevations are shown for sidewalk top of curb;driveway approach top of curb
and bottom of"V;crowning;street drainage;curbs and gutters;catch basins,
and changes in pavement grades if applicable.
2. The survey should include elevations for the catchbasins at the southeast and
southwest corners of Imperial/Hornet Way. Should the boundaries named
above not allow these elevations to be surveyed,the survey boundaries shall
be discussed with City staff in order to extend them.
3. A drawing scale of"1 inch to 20 feet" shall be used. Stationing every 50 feet
beginning at the given west boundary and proceeding east shall be used.
4. Pavement elements shown should include but are not limited to:
i. Agency Boundaries: Please note that portions of the City of Los
Angeles are located in the area of the survey. The survey shall
clearly identify agency boundaries.
ii. Existing pavement design: Identify the boundaries of new asphalt
pavement. Curbs, gutters, sidewalks, driveway approaches, and
medians shall be shown with top of curb, and gutter flow line
elevations. Existing Portland cement concrete (PCC) pavement,
generally found in the intersections, shall be distinguished from
existing asphalt concrete(AC)pavement and their boundaries clearly
identified.
iii. Existing stormwater utilities: Show all drainage facilities including
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Agreement No. 5337
REQUEST FOR ESTIMATE Imperial Highway at Hornet Way Topographical Survey and Design
gutters,cross gutters,spandrels,parkway drain locations,storm drain
manhole covers, catch basin locations, and local depressions, etc.
Show flowline elevations at regular intervals and where changes in
elevation deem it necessary,
iv. Existing water utilities: Show and call out fire hydrant locations on
the sidewalk, and water valve cover locations in PCC or AC
pavement.
V. Existing sanitary sewer utilities: Show and call out all sanitary
sewer cover locations in PCC or AC pavement. Identify drop
manholes or force main manhole covers if applicable. Manhole
covers belonging to the County Sanitation District shall be identified
differently from City of El Segundo manhole covers.
vi. Existing striping: On CADD drawing layers separate from the
existing pavement layers, show all existing lane striping and
pavement markings; width of travel and turn lanes; colored curb
locations and their color designations;handicapped parking markings
on the street pavement;crosswalks;bicycle path striping and symbols
if existing;and existing pavement markers. Separate drawing sheets
shall be employed to show existing striping overlaid on existing
pavement elements.
vii. Existing traffic loops: Show all existing traffic loops if applicable,
their dimensions,and their locations within the existing travel lanes.
Show the origination point of the loops.
viii. Other utility facilities: Show other agency utility covers(SCE,Gas
Co.,AT&T,telecommunications) in the PCC or AC pavement. The
different utility agencies associated with the covers shall be readily
identified,either with a legend and particular symbol,or through the
use of a callout.
ix. Other items: Show property line boundaries,and government agency
boundaries. Identify any survey benchmarks or monuments within
the project area. Identify the survey benchmark used for the survey.
X. Legends: Include legends to clarify the items shown.
5. Validate Survey: The Consultant shall use a third party consulting firm to
validate the existing elevations prior to submitting final topographic surveys
to the City for approval.
Page 4 of 6
Agreement No. 5337
REQUEST FOR ESTIMATE Imperial Highway at Hornet Way Topographical Survey and Design
D. Drainage Design and Construction Documents
1. Identify design issues and construction related constraints.
2. Evaluate the site drainage to the existing catch basins and ride smoothness
across the travel lanes and provide City staff with options for resolving any
issues. Work with City staff to select the most effective solution given any
construction constraints.
3. Prepare plans and project specifications for review and developed in
accordance with the "American Public Works Association Standard
Plans for Public Works Construction, Caltrans Standard Specifications,
and the City of El Segundo Design requirements and Standard Detail
Drawings.
4. A drawing scale of"1 inch to 20 feet" shall be used. Stationing every 50 feet
beginning at the west boundary and proceeding east shall be used.
5. Survey and construction documents should be submitted to the City for
review at the 60%, 90%and final stages. Consultant shall discuss with City
staff any City comments during these phases. 60% and 90%plans shall be
submitted in a 24"x36" format on bond paper using a standard City title
block. The final survey shall be submitted to the City on mylar sheets. The
survey shall also be submitted in electronic format,both Auto-CAD 2013 and
full-size .pdf format on a DVD. All survey documents shall be sealed with
the stamp of the surveyor, registered in the State of California, and directly
responsible for the survey. All design documents shall be sealed with the
stamp of the engineer, registered in the State of California, and directly
responsible for the design.
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SECTION 3: PROPOSED SCHEDULE
Time Schedule
The work shall commence on the date specified in the Notice to Proceed,anticipated
to be on or about May 11,2017 and shall be completed within 20 working days from
the project Notice to Proceed. The Notice to Proceed date may change slightly
depending on completion of contract documents for the successful consultant. The
end date assumes includes survey validation by a third party and approval by the
City's Public Works Department.
SECTION 4: ESTIMATE
The estimates, at a minimum, should include the following information:
1. Scope of services to be provided with a breakdown of different tasks.
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Agreement No. 5337
REQUEST FOR ESTIMATE Imperial Highway at Hornet Way Topographical Survey and Design
2. Consultant's estimated fee for the project,broken down separately for each task.
The project fee shall be based on consultant's employee rate schedule with a not-
to-exceed amount, including the estimated costs for mileage, reimbursable and
reproduction costs.Please also submit an employee rate schedule with the project
estimate. The Consultant project fee will not be used as the sole basis for the
selection; however, it will be a factor for consideration.
3. A proposed time schedule to provide the consultant services starting from the
date of receipt of a Notice to Proceed from the City.
4. A statement that consultant is agreeable to execute the enclosed City-Consultant
agreement,to provide proof of insurance as noted in the agreement and to obtain
and maintain a City Business License for the duration of the consultant services.
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SECTION 5: SELECTION PROCESS
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City staff will review all received estimates. Several members of City staff will
make the final selection for recommendation.
Reservation of Rights
This request is a solicitation and not an offer to contract.The City reserves the right
to reject any and all estimates. The City further reserves the right to issue
clarifications and other directives concerning this request,to require clarification or
further information with respect to any estimate received,and to determine the final
terms of any contract.
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