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CONTRACT 5319 Professional Services Agreement CLOSED Agreement No. 5319 Agreement No. AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF EL SEGUNDO AND MICHAEL BAKER INTERNATIONAL,INC. This AGREEMENT is entered into thisXeday of May, 2017, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ("CITY") and MICHAEL BAKER INTERNATIONAL, INC., a Pennsylvania corporation("CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed seventy nine thousand one hundred sixty eight dollars ($79,168) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated herein. B. CONSULTANT will, using a standard of care equal to, or greater than, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to CONSULTANT, performing under circumstances similar to those required by this Agreement, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY as specified in Exhibit "A", Scope of Services, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit `B") the tasks performed, the percentage of the task completed during the billing period, the Page 1 of 11 Agreement No. 5319 cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT represents that CONSULTANT has i. Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT represents that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. C. Although CITY has a duty to the public to independently review any environmental document, including, without limitation a negative declaration or draft EIR, prepared by CONSULTANT, that duty to the public, or the breach thereof, will not relieve CONSULTANT of its duties under this Section or any representation provided by CONSULTANT in this Agreement. Page 2 of 11 Agreement No. 5319 6. KEY PERSONNEL. A, CONSULTANT's key personnel assigned to perform work under this Agreement and their level of responsibility are as follows but is not limited to: John Bellas, Project Manager(Michael Baker International, Inc.) Tom S. Huang, Senior Traffic Engineer(Michael Baker International, Inc.) Achilles W. Malisos, Manager of Air and Noise Studies (Michael Baker International, Inc.) B. The resume of each of the individuals identified in this Section are attached to this Agreement, collectively, as Exhibit "A," and incorporated by reference. C. In the event CITY objects to the continued involvement with this Agreement by any of the persons listed in this Section, or any other person selected by CONSULTANT to perform services under this AGREEMENT, CONSULTANT agrees that it will replace such persons with individuals that are agreed to by CITY. 7. TERM. The term of this Agreement will be from May 5t 2017, to November5th, 2018. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit'W'; B. Termination as stated in Section 15. 8. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this Agreement until: A. CONSULTANT furnishes proof of insurance as required by this Agreement; and B. CITY gives CONSULTANT a written Notice to Proceed. C. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control,CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify CITY within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. CITY may, but is not required to, extend the completion time, when appropriate, for the completion of the contracted services. Page 3 of 11 Agreement No. 5319 10. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 13. PROJECT COORDINATION AND SUPERVISION. A. Albert Warot, Associate Vice President will be responsible for negotiations and contractual matters with CITY's Project Manager. B. John Bellas, Project Manager will be assigned as Project Manager and will be responsible for job performance and coordination with CITY's Project Manager. C. Gregg McClain, Planning Manager will be assigned as CITY's Project Manager and will be personally in charge of and personally supervise or perform the technical execution of the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONSULTANT's Project Manager. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A„ Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination will be in writing. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will Page 4 of 11 Agreement No. 5319 receive just and equitable compensation for any work rendered in accordance with the terms and conditions of this agreement up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. E, By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or city without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify, including, without limitation, CITY's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, reasonable attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be Page 5 of 11 Agreement No. 5319 groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. iii. Exclusion for CEQA Actions. Notwithstanding the foregoing, CONSULTANT need not indemnify, defend, or hold CITY harmless in CEQA actions initiated pursuant to Public Resources Code §§ 21167 and 21168 where CONSULTANT's work may form the basis of a lawsuit. However, should CONSULTANT's work, as contemplated by this Agreement, contain errors or omissions that results in an adverse ruling against CITY, CONSULTANT agrees to indemnify and hold CITY harmless to the extent provided for in Section 18(A)(i). B. For purposes of this section "CITY" includes CITY's officers, officials and employees, C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. Page 6 of 11 Agreement No. 5319 CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. B, Upon inspection, CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements of this Section. CONSULTANT will be given a reasonable amount of time to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures will result in immediate termination of this Agreement. C. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 22. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits(combined sin0e) Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement. B, Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Commercial General Liability policy will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto) or an acceptable equivalent. Page 7 of 11 Agreement No. 5319 D. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by City arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of"A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may terminate. 23. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY: CONSULTANT: City of El Segundo Planning &Building Safety Michael Baker International, Inc. Department 350 Main Street 3760 Kilroy Airport Way, Suite 270 El Segundo, CA 90245-3813 Long Beach, CA 90806 Attention: Gregg McClain, Planning Manager Attention: Albert Warot Phone: (310) 524-2393 Phone: (562) 200-7165 Fax: (310) 322-4167 Fax: (562)200-7166 Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of Page 8 of 11 Agreement No. 5319 actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County or in the Federal District Court in the District of California in which Los Angeles County is located. 29. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are three (3) Exhibits to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibit; this Agreement supersedes any conflicting provisions. 31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 33. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment signed by both parties. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. Page 9 of 11 Agreement No. 5319 34. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic mail in "portable document format" (i.e., .pdf) form, or by facsimile transmission. Such signature will be deemed to be and treated in all respects as an original signature. 35. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37. FORCE MAJEURE. In no event shall either CONSULTANT or the CITY have any claim or right against the other for any failure of performance where such failure of performance is caused by or is the result of causes beyond the reasonable control of the other party due to any occurrence commonly known as a "force majeure," including, but not limited to: acts of God; fire, flood, or other natural catastrophe; acts of any governmental body, labor dispute or shortage; national emergency;insurrection; riot; or war. 38. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement using a standard of care equal to, or greater than, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to CONSULTANT, performing under circumstances similar to those required by this Agreement. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. [Signatures on next page] Page 10 of 11 Agreement No. 5319 IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGUNDO MICHAEL BAKER INTERNATIONAL, INC. a g4ma2e c° a Pennsylvania f`aapc�a° tcri �._..... Greiter, Michael l"y'. 41,161 , City r Sr. i Pr°e e1° Steven Huff, Assistant Secretary ATTEST: Taxpayer ID No. 25-1228638 "1�Iac .aver, � pity Cl elk ✓' APPROV D AS TO FORM: Id Marlh D. Hensley, City Attorney IX Page 11 of 11 Agreement No. 5319 EXHIBIT A SCOPE OF SERVICES Agreement No. 5319 1 M� ...�..�. olml � uuuuuuuuuuuuullllllllllllllllll lllllliiiiiiiiiiiiiiiii"II1°°°'°°°' ��I��� � �illl i uiiiiiiiiii"""' IIIIIIIIIIIIIIIIII ^^ """��i' iiiiiiiiiiiiiiiii'IiiiMlllllllllll llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll �„��������i,uulllllu^^ I� �I 111111119111111111 II I Illlluullluulllllll .. I I II a �� � .. I �� Illllliiiii IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I u I I m uuupV I IIIIIIIIIIIIIIIIII uuu luuuuuu a II uuuum II3 � IV um I �� I mx I� �” ICI �u iIIIIV III � "IIIIIIV III IIII I hN 111111 uuml" � uul� I uuuul III I� � ICI . ..° �„�,,,, � luuu�uu uuuuuuu uml uuuuuu ulllllllliomuuum .q” Imlllll ITIIIIIIII uuuuuuu° 1111911 u I � III Vu ImiiiolV I uull�' � � I � 1 �IIIIII IIIIIIV I �' d Sul II'W' "� v� I u�o II III t IL.I . I II III III .......... 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III µ m'wh � ��uIiV �uu .... Iuumllllli�mmull ul�lu�uuuuuulllll in'n'n'n'nIN rv�lly "'.I I I"' lul �' �VIIIIIIIII'' I n ""IIII�' a �' I I„ I,I '� '' �I�Ih' . I. �I ' III' w uiiiiiillllllllllllllllllllllllllllllllllllllVlllllllllllllll IIIIIIIIVu u V� IVIy III ImiiilioN��! 'I'II� ... � Illlo M4M��ml I Illlllll�IIIIIIii�IIIXII � uulllllllllAIIIIIIV� NIII�I 116r, III IryryIII a pal VVVUUUUU . Iy I � i Rilllu To accomplish the above objectives, our approach is founded on the following principles: 1) Conduct a technically adequate and complete environmental analysis. 2) Create a reader-friendly CEQA document that uses a combination of narrative, figures, photographs, maps, tables, and other visual aids to help the reader understand the environmental consequences of the project. 3) Establish and achieve a milestone/critical path project schedule. 4) Openly communicate with City staff to ensure the City's desires are met and expectations are exceeded. For budgetary purposes,our proposal assumes that an IS/MND will be the appropriate CEQA document for the project. However, Michael Baker makes no presumptions regarding the appropriate CEQA document for the project, since such a determination cannot be definitively made until the environmental analysis is complete. ^vlllA��� lllll M!�� NI" �;� ;'�ilulu�IIlll�,l Agreement No. 5319 l I N T E R N AT 1 0 N A L Our proposed scope of work to prepare and process an IS/MND for the project consists of the following tasks: Task 1:Project Meetings and Management A. Kickoff Meeting and Site Visit B. Coordination Meetings and Project Management Task 2:Technical Analyses A. Traffic Impact Analysis B. Air Quality and Greenhouse Gas Analysis Task 3:Initial Study and Proposed Mitigated Negative Declaration A. Administrative Draft Initial Study B. Initial Study C. Proposed Mitigated Negative Declaration D. Circulation and Public Notification Task 4:Adoption Process A. Responses to Comments B. Mitigation Monitoring and Reporting Program C. Public Hearings D. Notice of Determination These tasks are described in detail below. liid�!p �i�lu�iiil6�iwi !!I!1V9!"rh Agreement No. 5319 TASK 1 : PROJECT MEETINGS AND MANAGEMENT 1 e KICKOFF MEETING AND SITE VISIT To initiate the project,Michael Baker's project manager will attend a kickoff meeting with City staff.The kickoff meeting will be used to review project plans, discuss the project's key environmental considerations, solidify the project schedule, and discuss the action plan for achieving that schedule. Michael Baker will also use the kickoff meeting as an opportunity to conduct a site visit to document the existing environmental conditions on the project site and in the surrounding area. 1 e COORDINATION MEETINGS AND PROJECT MANAGEMENT Michael Baker's project manager will be available to City staff at any time during the course of the assignment to discuss the project, coordinate the project schedule, exchange information, and ensure the City's expectations are met. In addition to the kickoff meeting, coordination meetings may be conducted to review the City's comments on administrative draft documents and in preparation for public hearings.We have budgeted for one coordination meeting(in addition to the kickoff meeting)with City staff.Additional management activities include monitoring the project schedule and budget, ensuring critical timeline milestones are met,and providing quality control review of all completed work products. TASK 2: TECHNICAL ANALYSES Michael Baker understands that the following studies have been prepared for the project and will be available to Michael Baker: hydrology study and low impact development plan, geotechnical study, and phase I and phase II environmental site assessments.We assume any tribal notification/consultation required by Assembly Bill 52 will be conducted by City staff, however, Michael Baker is available to conduct notification upon request,which is subject to a separate scope and fee. In addition to the studies submitted by the applicant, Michael Baker will prepare a traffic impact analysis and an air quality and greenhouse gas analysis for the project. Our proposed scopes of work for these studies are presented below. 2 A: TRAFFIC IMPACT ANALYSIS Michael Baker will prepare a traffic impact analysis for the proposed project. The project site will have a total of three driveways. The project will retain the existing stop-controlled full access on Maple Avenue.The south driveway on Sepulveda Boulevard will be modified to a stop-controlled right-turn-only exit for the drive- through lane.The north driveway on Sepulveda Boulevard will remain a stop-controlled right-in/right-out only access. Agreement No. 5319 I N T E R N AT 1 0 N A 6 This traffic study will evaluate and identify traffic impacts associated with the proposed project by assessing trip generation, distribution, and assignment of the proposed project on the study area circulation system. If necessary, mitigation measures for identified project-generated traffic impacts will be recommended in accordance with applicable performance criteria. Based on the initial estimate using the Institute of Transportation Engineers (I T E) Trip Generation Manual (Vh Edition, 2012), the proposed project is anticipated to generate approximately 1,670 net daily trips with 148 net weekday AM peak hour trips, 104 net weekday PM peak hour trips, and 203 net Saturday mid-day (_MD) peak hour trips. The trip credit for the existing office building is also calculated using the I T E trip rates. The scope of work assumes up to 11 study intersections will be studied in the analysis-6 of which were identified in the City's RFP and 5 additional intersections recommended by Michael Baker. The precise study intersection locations will be identified based on further discussions with jurisdiction staff and refinement of the project trip generation and distribution assumptions. It is estimated that the study area may include the following 6 intersections identified in the City's RFP: 1) Sepulveda Boulevard at El Segundo Boulevard (signalized—Caltrans. CMP) 2) Sepulveda Boulevard at Grand Avenue (signalized) 3) Sepulveda Boulevard at Mariposa Avenue (signalized) 4) Sepulveda Boulevard at Maple Avenue (signalized) 5) Sepulveda Boulevard at Walnut Avenue (signalized) 6) Sepulveda Boulevard at Imperial Highway(signalized) In addition to the intersections above,Michael Baker estimates that the study area may include the following intersections,which include the three project driveways and two unsignalized intersections in close proximity to the site: 1) Sepulveda Boulevard at Palm Avenue (unsignalized) 2) Lairport Street at Maple Avenue (unsignalized) 3) Project driveway at Maple Avenue (unsignalized) 4) North driveway at Sepulveda Boulevard (unsignalized) 5) South driveway at Sepulveda Boulevard (un-signalized) Agreement No. 5319 Scoping Process with Agency Michael Baker will prepare a scoping document for the review and approval of City staff prior to preparation of the traffic impact analysis. if additional tasks not included in this proposal are identified during the scoping agreement process, this scope and corresponding fee may be adjusted accordingly. Data Cofle°ctio n/Site Visit Michael Baker will collect existing traffic count volumes at the identified study intersections on a typical weekday and a typical Saturday. Intersection traffic count data will be collected from 7:00 a.m. to 9:00 a.m. in the weekday morning peak period,4:00 p.m. to 6:00 p.m. in the weekday afternoon peak period, and 11:00 a.m. to 1:00 p.m. in the Saturday MD peak period; the analysis will utilize the highest hour within each two-hour period counted.Michael Baker may utilize a contractor to perform the task of data collection. Michael Baker will visit the study area to document existing conditions, including intersection control,traffic signal phasing, roadway cross-section, speed limits,parking restrictions, and intersection approach lanes.The traffic analysis will include graphics documenting the existing intersection roadway geometry, and the analysis will utilize existing geometric conditions to establish a baseline for current operations. "Traffic Forecast The traffic analysis for the proposed project will analyze traffic conditions for the following four analysis scenarios for weekday AM,weekday PM, and Saturday MD peak hour conditions: 1) Existing conditions 2) Existing with Project conditions 3) Opening Year 2022 with Ambient Growth and Cumulative Development conditions 4) Opening Year 2022 with Ambient Growth, Cumulative Development, and Proposed Project conditions A long-range year analysis is not included because the proposed project does not require a General Plan Amendment and zone change. The analysis will study typical weekday(Tuesday,Wednesday,or Thursday) and typical Saturday conditions for the above analysis scenarios when the proposed project and surrounding roadway circulation system are forecast to experience peak traffic conditions in the AM peak hour and the PM peak hour. IIIIaiIIIV'llll1'�1" 611 �,t," Agreement No. 5319 I N T E R N AT 1 0 N A L Project 'Traffic Generation Michael Baker will estimate project trip generation based on the ITE Trip Generation Manual or other source as directed by agency staff. In addition a trip generation survey count will be conducted at up to three similar Chick-fil-A restaurants in the nearby cities to derive a customized average trip rate for Chick-fil-A. The site survey counts would be conducted for weekday AM,weekday PM and Saturday mid-day peak hours.The existing trip credit generated by the existing office building to be demolished by the project will be estimated using the ITE trip rates. C'u ntaal.aativ . Project 'Traffic Forec,,nst Michael Baker will coordinate with City staff to identify an annual traffic growth rate to account for ambient background growth in the vicinity of the project site. The Los Angeles Congestion Management Plan(CMP) growth rate for the study area will be used as a reference to determine the growth rate.The City may also identify a list of pending and approved cumulative projects for inclusion in the cumulative traffic forecast. The study will identify the number of daily and peak hour trips forecast to be generated by cumulative projects, using trip generation rates contained in the ITE Trip Generation Manual or other source as directed by City staff. Intersection Operations and Inipaact Awdysis The analysis will assess the intersection level of service conditions at the 11 study intersections for the 4 analysis scenarios identified above. Michael Baker will use the Traffix analysis software to assess traffic conditions at the study intersections based on the Intersection Capacity Utilization (ICU)analysis methodology for any signalized study intersections; the 2010 Highway Capacity Manual analysis methodology will be used for any unsignalized intersections to be assessed using the Synchro software. If the analysis indicates the proposed project will significantly impact a study intersection based on applicable agency thresholds of significance, mitigation measures will be recommended to eliminate or reduce the impact in accordance with agency guidelines.The analysis will document forecast operating conditions after implementation of recommended mitigation measures, if necessary. Freeway Mainline Analysis The analysis will assess the I-105 freeway mainline operations utilizing the Highway Capacity Software analysis program based on the Highway Capacity Manual analysis methodology.The freeway mainline analysis will be conducted at the following location: A. I-105 between Sepulveda Boulevard and Nash Street Parking l equirewnents The traffic study will determine the off-street parking requirement of the proposed project based on the City of El Segundo's municipal code.The traffic study will assess the adequacy of the parking provision. Agreement No. 5319 Traffic ,Study Report The methodologies and results of the traffic analysis will be documented and summarized in a written traffic impact analysis report prepared under the direction of a professional tragic engineer.A preliminary draft report will be submitted to the City for review and comment. This scope of work assumes one revision to the draft report based on City comments. 2BP AIR QUALITY AND GREENHOUSE GAS ANALYSIS Michael Baker will conduct an air quality and greenhouse gas analysis for the project.This analysis includes the following: .l xistinz Conditions.The project is located within the South Coast Air Basin,which is under the jurisdiction of the South Coast Air Quality Management District(SCAQMD). Baseline meteorological and air quality data developed through the California Air Resources Board will be utilized for the description of existing ambient air quality. The analysis will also describe and address the requirements set forth by the SCAQMD CEQA Air Quality Guidelines and will be structured to address the applicable questions from Appendix G of the CEQA Guidelines. Construction-Related Emissions. Construction emissions will be quantified with the California Emissions Estimator Model version 2016.3.1 (CalEEMod).A general description of the major phases of construction and their timing will be required.The air pollutant emissions during construction will be compared to the SCAQMD regional thresholds of significance. Naturally occurring asbestos impacts will also be discussed qualitatively. Lpy -7�rm Emissions. Operational (i.e., area and mobile source) emissions will be quantified and compared to the SCAQMD regional thresholds of significance. Primary sources of emissions will be related to area sources and local/regional vehicle miles traveled. Project consistency with the 2016Air Quality Management Plan will be evaluated. ,L0C(1 ZS 1?arks eW- The project is located within the SCAQMD's Source Receptor Area 3 (Southwest Coastal LA County). Based on localized meteorological data for Source Receptor Area 3, Michael Baker will analyze localized impacts based upon the SCAQMD's Localized Significance Thresholds methodology. greenhouse Gas Errr ; . Michael Baker will review the land use data and prepare an inventory of the greenhouse gas (GHG) emissions (i.e., nitrous oxide, methane, and carbon dioxide) from both direct (i.e., area and mobile sources) and indirect sources (i.e., energy/water consumption and wastewater/solid waste generation). In addition, total GHG emissions from construction activities will be amortized into the GHG emissions inventory. CalEEMod will be used to quantify GHG emissions. Reductions from recently adopted programs and regulations will be included, such as improvements in fuel efficiency, state building code energy efficiency, and landscaping water efficiency.The net project-related GHG emissions will be assessed against the proposed SCAQMD bright-line screening threshold of 3,000 metric tons per year, and if necessary, to the SCAQMD project-level efficiency threshold of 3.0 metric tons per year per service population. Mitigation 1 911= Agreement No. 5319 a27 . 2 m= '11 INTERNATIONAL measures will be identified and incorporated, as necessary, to reduce potentially significant GHG impacts of the proposed project. DECLARATION TASK 3: INITIAL STUDY AND PROPOSED MITIGATED NEGATIVE ADMINISTRATIVE DRAFT Nrrml STUDY Using the City's standard CEQA Initial Study and Environmental Checklist format,Michael Baker will prepare an administrative draft IS for review by City staff. The IS will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project's impact related to each topic. Each response will provide a conclusion in regard to the significance of the project's impact,which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or nonexistent (i.e., no impact).The analysis conducted to support such conclusions will meet or exceed industry standards and will consider all applicable environmental regulations and policies as well as guidance provided by responsible, trustee, and oversight agencies. Our approach to preparing mitigation measures (if necessary) is to offer enforceable mitigation measures that City staff can effectively implement and monitor. Because we have served in a mitigation monitoring role,we fully understand the importance of having mitigation measures that staff can easily ensure are properly implemented. Beyond the technical aspects, our approach to the CEQA document is to prepare a reader-friendly document that clearly explains why the impact is considered not significant or why the recommended mitigation measures reduce the impact to a less than significant level. To accomplish this,we will use a combination of narrative, figures,photographs, maps, tables, and other visual aids.We believe that our reader-friendly approach will greatly aid the City in meeting two of the core purposes of CEQA: informing the public about the environmental impacts of the project, and allowing decision-makers to consider the project's environmental consequences before deciding whether to approve the project. Deliverables: 0 The administrative draft Initial Study will be submitted to the City electronically. 3B: INH IAL STUDY After receiving the City's comments on the administrative draft IS and making the appropriate changes, Michael Baker will prepare a proof-check version of the IS for City consideration.We assume that the proof- check version will adequately address any substantive comments which the City had and that the City's comments on the proof-check version will be limited to edits and clarifications of final points. Michael Baker will address such final edits/clarifications and prepare a final version of the IS. u�pd iiu Agreement No. 5319 Deliverables° Michael Baker will submit the proof-check and final versions of the Initial Study to the City electronically. 3Cm PROPOSED MITIGATED NEGATIVE DECLARATION Michael Baker will prepare a proposed MND to attach to the IS.We will submit an administrative draft version of the MND to the City for review and comment.After receiving the City's comments and making the appropriate changes, Michael Baker will combine the final proposed MND with the IS,which will constitute the project's environmental document to be released for public review. Deliverables: • Michael Baker will submit the administrative draft and final versions of the Mitigated Negative Declaration to the City electronically. CIRCULATION PUBLIC NOTIFICATION Michael Baker will assist the City in circulating the environmental document for public review. For this task, we will prepare a Notice of Intent(NOI) to Adopt an MND.We will file the NOI with the County Clerk and will assist the City in the distribution (i.e., mailing) of the NOI. Michael Baker assumes that the City will be responsible for publishing the notice in the local newspaper and/or posting the notice on-and off-site, if desired. Given the scope of the traffic impact analysis,which includes evaluating potential impacts at the Sepulveda Boulevard (SR-1) /El Segundo Boulevard intersection (a Caltrans and Los Angeles County Congestion Management Plan intersection), for budgetary purposes our proposal includes circulation of the NOI and proposed IS/MND through the State Clearinghouse. Michael Baker will discuss the need to submit the document to the State Clearinghouse with the City when the environmental evaluation is completed. Deliverables: Michael Baker will file the NOI to Adopt an MND with the County Clerk, mail the NOI to up to 50 recipients,submit the NOI along with 15 copies of the Initial Study and proposed MND (or Summary Form) to the State Clearinghouse;and submit the NOI to the City electronically for the City to utilize and post on the City's website. ADOPTION TASK 4: a RESPONSES TO COMMENTS While not required by CEQA, Michael Baker is available to prepare responses to comments on environmental issues raised during the public review period.An administrative draft version of the responses to comments "IimiM Agreement No. 5319 CEM= INTERNATIONAL will be submitted to the City for review and comment.After receiving the City's comments and making the appropriate changes,we will submit a final version of the responses to comments to the City. Deliverables: Michael Baker will submit draft and final versions of the responses to comments to the City electronically. 4B- MITIGATION MONII...ORIING AND REPORTING PROGRAM If mitigation measures are required, a Mitigation Monitoring and Reporting Program (_MMRP) must be completed prior to adoption of the MND. It may be included in the MND or take the form of a separate document,which need not be circulated to the public. Michael Baker will prepare an MMRP for the project using the City's standard format.An administrative draft version of the MMRP will be submitted to the City for review and comment.After receiving the City's comments and making the appropriate changes,we will submit the final MMRP to the City. Deliverables; * Michael Baker will submit the draft and final versions of the MMRP to the City electronically. Michael Baker's project manager will be available to attend up to two public hearings on the project. Upon request, we will also be available to assist City staff in preparing and presenting the environmental findings of the project and will be available to answer questions regarding CEQA and the project's environmental document. Deliverables 0 Attendance of Michael Baker's project manager at public hearings (up to two). 4D: NO HCE OF DETERMINATION Michael Baker will prepare a Notice of Determination (NOD) in accordance with Section 15094 of the State CEQA Guidelines for the City to file with the County Clerk.We recommend that the City file the NOD within five days of adopting the MND to establish a 30-day statute of limitations. Upon request,we would be available to file the NOD with the County Clerk, provided that Michael Baker is reimbursed for the filing fees, including the California Department of Fish and Wildlife fee. Deliverables: Michael Baker will submit the NOD to the City electronically and will file the NOD with the County Clerk. Agreement No. 5319 EXHIBIT B BUDGET Agreement No. 5319 ■ ■ m - ' ' w ° ) a F e \ : . ■ 2 3 E ° $ 41 \ } . , ■ � - . _ « w s a : _ • _ No - - . - ® ® - « e e . W a , R , 0 § \ : _ , , ■ a _ _ m R - m _ © 'T %D 0 _ . - ■ - - _ _ _ * , . _ � co e 0 k ® / 7 E ; ) f 2 { C c c c Is ) £ � ! k k - 4 2 a ■ ` - ca Cc, Z U t - 3 , k f E « % k f / ) ■ 7 E 2 ; 3 ' { s k :.. - f $ • • - | § \ k f { } % $ ■ f \ ( r ) I % 7 0 ) § 3 2 � { } ) | k E ƒ ) 3 § z 7 2 @ @ 4 _ ¥ 4 k & ■ # ■ ) $ 2 : � o a Agreement No. 5319 ASSUMPTIONS Michael Baker assumes that no technical studies other than those identified in the proposed scope of work provided herein will be required to complete the CEQA documentation for the project. If additional technical studies become necessary,we would be available to conduct the studies per the mutual agreement of the City and Michael Baker. Michael Baker has included up to 20 hours of professional staff time for responding to public comments on the IS/MND. If a greater level of effort is needed to respond to comments and additional staff time becomes necessary, Michael Baker would develop a strategy for responding to comments in concert with the City. Michael Baker assumes that the project description will not substantively change during the course of the assignment. Should the project description change during the course of work, additional Michael Baker staff time may be necessary beyond the established budget to revise/update the document and the analysis. Should such a scenario arise, we would work with the City to seek mutually agreeable budget augmentation. AM "i ' Agreement No. 5319 EXHIBIT C RESUMES Agreement No. 5319 yi�,,iii,«.i6lq I,.., � i®,ii,,,,,,,�y, ` �i•iii's", INTERNATIONAL JOHN BELLAS, PROJECT MANAGER YEARS OF EXPERIENCE:17 John will serve as Michael Baker's project manager for the Chick-fil-A EDUCATION/TRAINING project. He is a recognized expert in the environmental planning field, BS, Environmental Resource having authored numerous EIRs and served as an in-house/on-call Management, Penn State environmental administrator/ coordinator for several prominent cities PROFESSIONAL AFFILIATIONS in Southern California, including the City of Pasadena where he has been responsible for all of the City's CEQA documents for the past American Planning Association four years. He has also conducted specialized CEQA training Association of Environmental programs for client cities and served as an instructor in the AEP Professionals Advanced CEQA Workshop series. Notably,John has managed the preparation of numerous CEQA documents for similar institutional LEED AP, U.S.Green Building projects. Council Envision Sustainable Professional, Related project experience includes; Institute for Sustainable • City of Rolling Hills Estates, Peninsula Center Revitalization Infrastructure Project IS/MND, Project Manager • City of Rolling Hills Estates,The Village Retail Center/Merrill Gardens Project IS/MND, Project Manager • City of Westlake Village, Russell Ranch Retail Center EIR, Project Manager • City of Pasadena, Paseo Colorado Revitalization Project/Hyatt Hotel Project IS/MND, Project Director • South Pasadena Unified School District, Mission Place Project EIR, Project Manager • City of Rolling Hills Estates, Chase Bank Project(with Drive Through) IS/MND, Project Manager • City of Burbank, Burbank Airport Restaurant Center (A-1 North Site) IS/MND, Project Manager • City of Santa Clarita, Bridgeport Marketplace/Real Life Christian Church IS/MND, Project Manager John's additional highlighted experience includes: • County of Santa Barbara,Energy and Climate Action Plan EIR, Project Manager • City of Rolling Hills Estates, Chandler Ranch/Rolling Hills Country Club EIR, Project Manager • City of Arcadia,Arroyo Pacific Academy Specific Plan IS/MND, Project Manger • City of Santa Clarita, Canyon Country Community Center Project IS/MND, Project Manager • City of Westlake Village, Community Park EIR, Project Manager • City of Westlake Village, Opus West Development EIR, Project Manager • City of Westlake Village, Sunrise Senior Assisted Living EIR, Project Manager • City of South Pasadena, Pasadena Avenue Lofts EIR, Project Manager • City of Pasadena,Villa Esperanza Master Plan IS/MND Agreement No. 5319 TOM S. ® T.E., SENIOR TRAFFIC YEARS OF ExPERIENCE: ENGINEER T! / I I BS,Civil Engineering,California Tom has more than 22 years of experience working professionally State Polytechnic University, in transportation planning and traffic engineering. His experience Pomona in these fields includes traffic impact analysis, circulation and access LICENSES/CERTIFICATIONS planning, parking demand analysis, and site access evaluation. He has worked on a variety of traffic crigineering designs including Traffic Engineer,California,2010, traffic signal plans, signing and striping plans, and traffic control 2575 plans. His experience with neighborhood traffic control has included numerous neighborhood street impact assessments that focus on pedestrian safety issues.Tom has extensive experience in transportation planning analysis. He has prepared numerous traffic impact analysis studies for various commercial, industrial and residential development projects.Additionally, he has worked cooperatively with California Department of Transportation (Caltrans) in conducting traffic impact analysis in support of project study reports. Related project experience includes: • City of Vallejo, In-N-Out Vallejo,Traffic Impact Analysis, Project Engineer • City of El Segundo, Park Place Extension Traffic Impact Analysis, Project Engineer • City of Calimesa, Country Club Village,Traffic Impact Analysis, Project Engineer • City of Mission Viejo, Medical Center Traffic Impact Analysis, Project Manager • City of Long Beach, Oceanaire Apartments Traffic Impact Study, Project Engineer • City of Laguna Beach, Laguna Canyon Road Summer Traffic Simulation, Project Engineer • Shea Properties,Vantis Apartment,Traffic Engineer • Riverside County, Gateway Center Specific Plan Traffic Impact Study, Project Manager(prior to joining Michael Baker) • City of Yorba Linda, Citywide Traffic Study,Assistant Project Manager (prior to joining Michael Baker) • City of Placentia, General Plan Update, Circulation Element, Principal Analyst (prior to joining Michael Baker) Agreement No. 5319 I N T E R N AT 1 0 N A L ACHILLES W. MALISOS, I YEARS OF EXPERIENCE:12 AND NOISE STUDIES EDUCATION/TRAINING Achilles serves as an environmental analyst,with a specialty in MA, Urban and Regional Planning, acoustics, air quality, and climate change, He has experience in the University of California at Irvine research,preparation, and analysis consistent with CEQA and NEPA BA, Environmental Studies, for a variety of environmental planning projects involving University of California at Santa redevelopment, infrastructure, residential, mixed use, institutional Cruz, and commercial uses. He has the ability to implement a full analysis ADDITIONAL TRAINING methodology per Environmental Protection Agency (EPA), CARB, Bowlby and Associates,Inc., Air Pollution Control District/Air Quality Management District,and "FHWA Traffic Noise Model 2.5 Caltrans/FHWA guidelines. His expertise in air quality/greenhouse Training Course,"2012 gas assessments includes technical modeling experience using various state and federally approved programs including the California Emissions Estimator Model(CalEEMod),AERMOD, CALINE4, and EMFAC. He also provides a full range of noise impact analyses for public and private sector clients, in accordance with local, state, and federal impact assessment criteria. Noise impact analyses are prepared as part of environmental documents or as separate studies, addressing changes in ambient and noise levels associated with vehicle traffic, rail traffic, aircraft, and stationary sources.Achilles utilizes his experience with noise monitoring using Type I rated instruments,as well as sophisticated noise modeling using SoundPLAN, FHWA-RD-77-108, and Traffic Noise Model 2.5 to develop noise barrier recommendations where necessary„ Additionally, he has the ability to provide integrated GIS based maps depicting roadway noise contours and sensitive receptors. Related project experience includes: • Orange County, Chick-fil-A at 17th Street and Tustin Avenue 1S/MND,Environmental Specialist • City of Baldwin Park, Chick-fil-A IS/MND, Environmental Specialist • City of Riverside, In-N-Out Burger Drive-Thru Expansion Project Noise Study, Environmental Specialist • City of Westminster, Dunkin' Donuts IS/MND,Environmental Specialist • City of El Segundo, Queen Esther Square Shopping Center Project(EA 912, CUP 11-02, and ADJ 1I- 01) 600-630 North Sepulveda Boulevard IS/MND,Environmental Specialist o