CC RESOLUTION 5018 RESOLUTION NO. 5018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO ESTABLISHING THE EL SEGUNDO TECHNOLOGY
COMMITTEE AND ADOPTING THE COMMITTEE'S BY-LAWS
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: Recitals:
A. On March 16, 1999, the City Council adopted a "Technology and
Information Systems Master Plan'; the plan, in part, created an Executive
Technology Review Committee, which was comprised of the City
Manager, department heads, and the Information Systems Manager. The
ERTC, as a standing committee, was tasked with reviewing the plan and
making recommendations to the City Manager as to purchases of
hardware and software systems, and prioritize projects for the Information
Systems Department;
B. Over the years, this committee assisted in the evaluation, prioritization and
planning of technology projects and purchases, and provided useful
recommendations and offered suggestions for a "best practices" approach
to implementing, using and maintaining new systems involving technology;
C. On July 19, 2016, the City Council established a new EI Segundo
Technology Committee which would be comprised of five members of the
EI Segundo business and residential community, and two members of the
City Council, to advise the City on its technology systems;
D. Since July 19, 2016, the Technology Committee has met and drafted
proposed by-laws; the Committee also desires to increase its membership
from five to seven;
E, The City Council desires to adopt the Technology Committee's proposed
by-laws and increase its membership; in addition, the City Council desires
to memorialize its prior action by adopting this resolution formally
establishing the Committee.
SECTION 2: Establishment of the Committee. The City Council does hereby establish
the EI Segundo Technology Committee ("Committee"). The structure and action of the
Committee are governed by the terms of this resolution as it may be revised from time
to time. To the extent any part of the "Technology and Information Systems Master
Plan," adopted by the City Council on March 16, 1999 conflicts with this newly formed
Committee, such part of the plan is hereby repealed.
RESOLUTION No. 5018
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SECTION 3: Number and Composition of Committee Members. The Committee shall
have five to seven voting members appointed by the City Council to serve at the
discretion of the City Council. The voting members shall be City residents or members
of the City's business community with expertise to advise the City on its technology
systems. The Committee shall also be comprised of up to two members of the City
Council, who shall serve as non-voting members of the Committee.
SECTION : Term. The voting members of the Committee shall serve a term of four
years, with the exception of the initial voting members, whose terms may be shortened
or lengthened so that the terms are staggered. There are no term limits for Committee
members.
SECTION 5: Compensation. The members of the Committee shall not receive any
compensation for their service on the Committee.
SECTION 6: Meetings. The Committee shall hold regular meetings at least twice
annually.
SECTION 7: Functions and Duties.
(a) The Committee shall make recommendations to City staff and the City Council
regarding the implementation of technological systems and software; advise on
the development of long-term technology strategies; and recommend annual
priorities as part of the City's budget development process. Notwithstanding the
foregoing, the formation of this Committee must not be construed as a limitation
on the powers of the City Council or the City's administrative staff in their
supervision or authority over property or personnel under their jurisdiction.
(b) The Committee may recommend to either the City Council or the City Manager
that the City hire consultants or contractors, or purchase equipment or products.
However, the procurement of services, supplies and equipment must comply with
the EI Segundo Municipal Code and members of the Committee must abstain
from participating in any matter to come before the Committee in which he or she
has any direct or indirect economic interest, as required by law.
(c) The Committee is formed to engage the community for idea sharing, to develop
long term strategies and to vet systems, projects and ideas related to City
technologies. Members of the Committee are not expected to perform any
services or work that would normally be performed by City staff or contractors. In
the event a member desires to access the City's equipment, network or
technology to fulfill his or her duties as a Committee member, such access must
be approved by the City Manager upon consultation with the City Attorney.
SECTION 8: Adoption of By-laws. The by-laws recommended for adoption by the
Committee on January 6, 2017, and attached as Exhibit A are hereby adopted. Any
amendments to the by-laws must be approved by the City Council.
SECTION 9: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
RESOLUTION No. 5018
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PASSED, APPROVED, AND ADOPTED RESOLUTION No. 5018 this 17th day of
January, 2017.
uza� �e Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. 5018 was duly passed, approved and adopted by said City Council at a
regular meeting held on the 17th day of January, 2017, approved and signed by the
Mayor, and attested to by the City Clerk, by the following vote:
AYES: Mayor Fuentes, Mayor Pro Tem Boyles, Council Member Brann, Council
Member Dugan, and Council Member Pirsztuk
NOES: None
ABSENT: None
ABSTAIN: None
Tracy Weaver,(0ity Clerk
APPROVED AS TO FORM:
MarkHensley, Cit torney
"EXHIBIT A"
CITY OF EL SEGUNDO-TECHNOLOGY COMMITTEE
BYLAWS
ARTICLE I—NAME
The name of this organization shall be the Technology Committee.
ARTICLE II— PURPOSE
The Technology committee shall collaborate with City staff and the local Information
technology community to help formulate responsible technology strategies that are consistent
with governmental standards, and to provide suggestions for a "best practices" approach to
staffing and departmental organization and implementing, using and maintaining systems
involving technology. This also includes actively future-proofing of systems in place and under
consideration. The Committee is a standing committee that serves at the pleasure of the City
Council.
It is our expressed goal to balance the needs of all departments while recognizing that some
short-term actions may need to be postponed or not addressed due to the overarching goals,
needs and wants of budgets and the City's IT organization, and constructs.
The Committee is a standing advisory committee that serves at the pleasure of the City Council.
ARTICLE III—QUALIFICATIONS
Members of the Technology Committee shall represent a cross section of the community
including both residents and local industry representatives who have expert knowledge in
technology, and general technological practices.
ARTICLE IV— MEMBERSHIP
The Technology Committee shall be composed of seven (7) voting members appointed by the
City Council.
The City Council may appoint up to two (2) members of the City Council to serve as liaison, non-
voting members to the City Council.
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• Section I —Selection of members
o The City of EI Segundo shall advertise and solicit applications to fill any vacant
position that might occur. After the application period has closed, the Chair and two
(2) members of the Technology Committee shall review the application with the sole
purpose of making a recommendation for selection to the Mayor and members of
the City Council. The Council may interview the recommended candidates and the
City Council shall make the final selection and appointments.
• Section II —Term of Office
o The term for each voting member of the Technology Committee is four (4) years,
• Section III —Compensation
o Technology Committee members shall serve without compensation.
• Section IV—Removal
o Members of the Technology Committee are expected to attend all meetings. When
any member has three consecutive, or a total of 6 or more absences within a 12-
month period, the Technology Committee shall forward this information to the City
Council for review and possible removal of the member.
ARTICLE V—MEETINGS
All meetings of the Committee shall be publicly noticed, open to the public and in a publicly-
accessible location as required by state law.
• Section I —Regular Meetings
o Regular meetings of the Technology Committee shall be on the 1St and 3rd Thursday
of every month at 6:00 pm. The Location shall be the Police Department Emergency
Operations Center (E.O.C.).
• Section 11 —Special Meetings
o Special Meetings of the Technology Committee may be held at any time upon the
call of the Committee Chair, or by a majority of the voting members, or the City
Council following at least forty-eight (48) hours' notice to each Committee member.
The Committee Chair or a majority of the Technology Committee shall determine
the time and location of the Special Meeting.
• Section III —Study Sessions/Workshops/Seminars
o The Technology Committee may be convened as a whole or as a sub-committee of
the whole committee in the same manner as prescribed for the calling of a special
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meeting for the purpose of holding a study session, workshop or attending a
seminar provided that no official action will be taken and no quorum shall be
required.
• Section IV—Quorum
o A majority of the voting members of the Technology Committee shall constitute a
quorum. A quorum is necessary for action by the Technology Committee.
• Section V—Voting
o Each voting member shall have one vote.
• Section VI —Meeting Procedures
o Except as otherwise provided by these Bylaws, City Council Resolutions or state law,
the Technology Committee will follow the latest edition of the Robert's Rules of
Order for the orderly conduct of meetings.
ARTICLE VI -OFFICERS
Officers of the Technology Committee shall be a Committee Chair and a Vice Chair who shall
serve at the pleasure to the Technology Committee. Term of office shall be for one (1) year.
Duties of the officers shall conform to the regular parliament duties set forth by the latest
edition of the Robert's Rules of Order, unless otherwise stated.
• Section I —Committee Chair
o The Committee Chair shall preside over the meetings of the Technology
Committee.
• Section II —Committee Vice Chair
o During the absence, disability, or disqualification of the Committee Chair,the
Committee Vice Chair shall perform all the duties and be subject to all the
responsibilities of the Committee Chair. The Committee Vice Chair shall succeed
the Committee Chair if he/she vacates the office before the term expires. If this
occurs, a new Committee Vice Chair shall be elected at the next regular meeting.
• Section III —Duties of the Technology Committee Members
o It is intended that the Technology Committee shall serve an advisory body to the
City Council. Nothing herein contained shall be construed as a limitation on the
powers of the City Council or the City's administrative staff in their supervision or
authority over property or personnel under their jurisdiction.
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o Members of the Technology Committee are not expected to perform any
services or work that would normally be performed by City staff or contractors.
In the event a member desires to access City equipment, network or technology
in order to provide advice to the City Council, such access may only be granted
by the City Manager upon consultation with the City Attorney.
ARTICLE VII —OFFICIAL DOCUMENTS
• Section I — Minutes
o Minutes of all meetings shall be prepared and maintained with the Technology
Committee records. Copies shall be distributed to each Technology Committee
member, City Council member, and to the City Clerk.
• Section II —Distribution of Documents
o Preparation and distribution of Technology Committee documents to the
members, City Council and City Clerk shall be the responsibility of a designated
staff member from the Information Services Division/Department.
ARTICLE VIII—CONDUCT OF MEMBERS
• Section I —Personal
o Technology Committee members shall make no personal commitment on behalf
of the Technology Committee without the Committee's majority approval.
• Section II —Conflict of Interest
o Members of the Technology Committee shall abstain from participating in any
matter to come before the Technology Committee in which he or she has any
direct or indirect economic interest. Should a conflict of interest exist, the
Technology Committee member shall remove himself/herself from discussions
and abstain from voting. A yearly Conflict of Interest Statement shall be filed
with the City Clerk.
ARTICLE IX—ASSISTANCE OF STAFF
The City Manager or his designee shall provide the Technology Committee with such
information and staff assistance as the Technology Committee may request from time to time
subject to the limitations imposed by the City Council. The staff member(s) designated by the
City Manager shall attend meetings of the Technology Committee and submit such reports as
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requested by the Technology Committee and as deemed necessary or desirable, subject to
limitations imposed by the City Council.
ARTICLE X—AMENDMENTS
The Committee may recommend amendments to these Bylaws. Such recommendations may
be made by simple majority of the voting members at any legal meeting of the Technology
Committee. Such amendments must be approved by the City Council.
PASSED AND ADOPTED by the Technology Committee—January 5, 2017
PASSED AND ADOPTED by the EI Segundo City Council—January 17, 2017
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