2017 Apr 04 - CC PACKET )W&Al1& AGENDA
JILSIGUN DUE EL SEGUNDO CITY COUNCIL.
- r COUNCIL CHAMBERS - 350 Main Street
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The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 4, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et s_g.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
1, 11-SWUN10 EL SEOUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
4-E:E H i E H M l A. 1.}
td9}-su,y
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 4, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Rob McKenna, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
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PRESENTATIONS
a) Proclamation — April as "Sexual Assault Awareness Month" and designates
April 26, 2017 as "Denim Day."
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only, — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to adopt a resolution establishing a fee
schedule for the use of City Electric Vehicle Charging Stations.
(Fiscal Impact: None)
Recommendation — 1) Conduct the Public Hearing; 2) Adopt a Resolution
establishing the fee schedule; 3) Alternatively, discuss and take other possible
action related to this item.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
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2. Consideration and possible action to announce the appointments to the
Technology Committee.
(Fiscal Impact: None)
Recommendation — 1) Announce the appointees to the Technology Committee;
2) Alternatively, discuss and take other possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3015666 through 3015902 on Register No. 12 in the total
amount of $1,314,374.46 and Wire Transfers from 3/13/17 through 3/26/17 in
the total amount of$861,941.77.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
4. Special Meeting Minutes of March 21, 2017 Regular Meeting Minutes of
March 21, 2017 and Special Meeting Minutes of March 24, 2017.
Recommendation —Approval
5. Consideration and possible action to authorize the City Manager to a)
transfer $300,000 of funds budgeted for Fiscal Year FY 2016/17 for
employee salaries and benefits to professional/technical service charges;
and b) increase contract amounts with the following consultants: J Lee
Engineering, JAS Pacific, and Hayer Consultants, Inc. by the same amount.
(Fiscal Impact: $0)
Recommendation — 1) Authorize the City Manager to transfer $300,000 of funds
budgeted in Fiscal Year FY 2016/17 for the "employee salaries and benefits"
budget category to the "professional/technical service charges" budget category;
2) Authorize the City Manager to amend the existing agreements with the
following consultants: J Lee Engineering, and JAS Pacific, and Hayer
Consultants, Inc. to increase the respective contract amounts by a total amount
not to exceed $300,000; 3) Alternatively, discuss and take other possible action
related to this item.
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6. Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for the El Segundo Athletic Field Turf
Replacement Project, Project No. PW 17-10.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt a Resolution approving the Plans and Specification
for the El Segundo Athletic Field Turf Replacement Project, Project No. PW 17-
10; 2) Alternatively, discuss and take other possible action related to this item.
7. Consideration and possible action to authorize a professional services
agreement with CSG Consultants, Inc. not to exceed $250,000 for planning
services that will be fully reimbursed by the applicant of two pending
development projects, and authorize the City Manager to sign the
agreement in a form approved by the City Attorney.
(Fiscal Impact: $0)
Recommendation — 1) Approve a professional service agreement not to exceed
$250,000 for planning services, and authorize the City Manager to sign the
agreement in a form approved by the City Attorney; 2) Alternatively, discuss and
take other possible action related to this item.
8. Consideration and possible action to approve Final Vesting Map No. 73745,
a commercial subdivision to divide one parcel into two lots and create up
to eight condominium units located at 2130 East Maple Avenue and 725
Campus Square West (the "Site").
(Fiscal Impact: N/A)
Recommendation — 1) Adopt the proposed resolution, approving a Final Vesting
Map No. 73745, and authorizing the Director of Planning and Building Safety and
the City Clerk to sign and record said Map; 2) Alternatively, discuss and take
other possible action related to this item.
9. Consideration and possible action regarding 1) Approval of Examination
Plan for Maintenance Craftsworker.
(Fiscal Impact: None)
Recommendation — 1) Approval of Examination Plan for Maintenance
Craftsworker; 2) Alternatively, discuss and take other possible action related to
this item.
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10.Consideration and possible action regarding 1) approval of a Memorandum
of Understanding (Labor Agreement) between the City of El Segundo and
the Police Support Services Employees Association 2) adoption of a
Resolution for CalPERS Employer Paid Member Contributions (EPMC) for
the Police Support Services Employees Association to increase the
employee PERS Member Share; and 3) adoption of a Resolution updating
the employer's contribution under the Public Employees' Medical and
Hospital Care Act for the Police Support Services Employees Association.
(Fiscal Impact: FY 2016-17 - $48,776 and FY 2017-2018 - $89,927)
Recommendation — 1) Approve the Agreement; 2) Adopt the Resolution
approving the Memorandum of Understanding; 3) Adopt the Resolution for the
Employer Paid Member Contribution for PSSEA; 4) Adopt the Resolution
updating the Employer's monthly medical contribution for PSSEA; 5)
Alternatively, discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
11.Consideration and possible action to explore putting together an ad-hoc
committee to address the rising California Public Employees' Retirement
System ("CalPERS") costs.
(Fiscal Impact: $0)
Recommendation — 1) City Council discuss and consider approving an ad-hoc
PERS Committee to address the rising PERS costs; 2) Alternatively, discuss and
take other possible action related to this item.
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Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to Citv Business Onlv — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:- ,L� I7
TIME: 13,15
NAME:
9
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ioCftp of �Y �egunbo,rorlamatton
WHEREAS, the United States Government has declared April as "Sexual Assault Awareness
Month" and Peace Over Violence has declared April 26, 2017 as "Denim Day" in
Los Angeles County; and
WHEREAS, both events are intended to draw attention to the fact that rape and sexual assault
remains a serious issue in our society; and
WHEREAS, harmful attitudes about rape and sexual assault allow these crimes to persist and
allow victim/survivors to be re-victimized; and
WHEREAS, "Sexual Assault Awareness Month"and"Denim Day"were also instituted to call
attention to misconceptions and misinformation about rape and sexual assault, and
the problem that many in society remain disturbingly uninformed with respect to
issues of assault and forcible rape; and
WHEREAS, every two minutes, someone in America is sexually assaulted, approximately 1-in-6
women are raped during their lifetime and youths under 18 account for about 44%of
all reported; and
WHEREAS, with proper education on the matter, there is compelling evidence that we can be
successful in reducing incidents of this alarming and psychologically damaging
crime; and
WHEREAS, the members of the City Council strongly support the efforts of Peace Over Violence
to educate persons in our community about the true impact of rape and sexual assault
in Southern California.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, hereby proclaim the month of April as "SEXUAL ASSAULT AWARENESS
MONTH" and designates April 26, 2017 as "DENIM DAY" and urges everyone to wear jeans on
April 26,2017 to help communicate the message that there is"no excuse and never an invitation to
rape".
LSEGUNp0,
9YayorSuzanne Fuentes
31ayor Bro gem Drew Boyfes Counci(914ember 31 ichaeC Dugan
Counci(Member Caro(Pirsztuk Counci(Mem6er Don Brann
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EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution establishing a fee schedule for the
use of City Electric Vehicle Charging Stations. (Fiscal Impact: None)
RECOMMENDEDCOUNCIL ACTION:
1. Conduct the Public Hearing;
2. Adopt the attached Resolution establishing the fee schedule; and/or
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Fee Schedule Study
2. Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 405-400-000-6215 (Facilities Maintenance Fund, Repair
& Maintenance)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: 1 City infrastructure is well maintained
ORIGINATED BY: John Gilmour, Senior Engineering Associate
REVIEWED BY: Ken Berkman, Interim Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Public Works Department has been researching the reinstatement of the Electric Vehicle
Charging Station (Station) that was previously located at City Hall on the south side of Holly
Ave. The City removed the Station due to limited use and functionality, with the intent of
monitoring the industry's development to possibly reinstall it in the future. Demand has reached
the point where it is believed the Station is viable again.
To that end, the Engineering Division of the Public Works Department conducted research to
properly set up the Station, which will serve two parking stalls. Staff compared the three most
prevalent providers in our area with regard to user interaction, connection technology, power
systems, communication methods, support availability, software functions, installation
requirements, costs, and availability in the marketplace. Staff then interviewed representatives
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from each of the three vendors for further comparison, selecting ChargePoint as the vendor to
install and maintain the Station.
Staff then analyzed the current marketplace to set up a fee schedule. The technology behind the
charging stations has gone through an evolution since the previous model existed at City Hall.
Originally, the technology was limited and was unable to track, monitor, or implement electricity
usage and billing. Now, complete billing programs are available with several options. A station
can charge a customer by 1) the amount of electricity transmitted from the station to the car; 2)
the interval of time the car is plugged into the station; or, 3) a combination of the two previously
mentioned methods. Stations can also be programmed to change the price of the service after a
threshold has been met. - For example, most stations east of Sepulveda Blvd. charge a higher
price after a car has been sitting in the parking space for several hours, so as to discourage
someone from occupying the station all day, prohibiting other users from accessing it.
Once installed, the use and billing processes are simple. A patron uses a credit/debit card to start
a session, or can call the number on the meter to provide payment information. Transactions are
transmitted wirelessly to ChargePoint, who stores the data on their own servers for the City.
ChargePoint will provide 24-hour support and warranty services for the station, and will send the
City a revenue check for income generated by usage. ChargePoint administers a revenue fee of
10% of the total revenue collected, which is comparable to other vendors.
Staff also researched existing stations in the area to gauge installation methods, locations and fee
schedules:
• Metro's stations, located in commuter lots, charge per hour of usage and cap charging time at
3 hours per charge.
• There are about two dozen private stations around the City in parking lots or parking garages
serving hotels, retail, or office buildings. Patrons are charged based upon electricity usage or
time, and/or a combination of the two. Half charge a steeper rate after several hours.
• Manhattan Beach installed several stations and offered the electricity for free, since they
were unable to monitor and bill users, as was the case with the City's previous station at City
Hall.
• Hermosa Beach has installed stations in their parking lots and along public streets, free of
charge to the public. Private stations also do not charge a fee.
• Redondo Beach has not installed any public charging stations. There are some private
stations in retail/hotel lots and parking garages; some charge a fee and others do not.
Based upon this research, staff is proposing a rate of $0.50 per kilo-watt-hour plus $0.50 per
hour. ChargePoint estimated the station would be used seven hours per day. Staff prepared the
attached study of expected yearly revenue and cost, based on the proposed fee schedule and a
more conservative estimated daily average usage of four hours per day. The study was provided
as part of the public notice, ten days in advance of this hearing, as required by state law.
The proposed fee is a charge for the use of the City's property, it is not a tax subject to voter
approval and may be adopted by the City Council (Cal. Const. art. XIII C, § I(e)(4)).
Staff respectfully recommends Council adopt the attached Resolution establishing a fee schedule
for the use of City Electric Vehicle Charging Stations. If adopted, the fee would take effect
immediately, but can be revised by Council in the future and easily modified at the Station(s).
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Electric Vehicle Charging Station
Marketplace Study
March 2017
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Existing Electric Vehicle Charging Station Locations
City of El Segundo Limits
#of Charging Vendor Installation Location Fee Schedule
Outlets Company
1 GE Hotel Lot Free if guest.$10 if not a guest
1 ChargePoint Retail Lot $0.30/kwh.Signed 30 min limit
3 Blink Hotel Garage $0.49/kwh member,$0.59/kwh guest
3 Blink Retail Lot $0.49/kwh member,$0.59/kwh guest
2 Blink Office Garage $0.49/kwh member,$0.59/kwh guest
2 ChargePoint Office Lot $1/hr
4 GE Metro Lot $1/hr with 3 hr cap
4 ChargePoint Office Garage $1.25/hr for 3 hr,then$4/hr
4 ChargePoint Office Garage $1.50/hr for 4 hr,then$10/hr
6 ChargePoint Office Garage $1.50/hr for 3 hr,then$5/hr
City of Manhattan Beach Limits
#of Charging Vendor
II Installation Location Fee Schedule
Outlets Company
2 Clipper Creek City Garage Free.Signed 2 hr limit
4 Clipper Creek City Hall Garage Free.Signed 2 hr limit
2 Clipper Creek City Garage Free.Signed 2 hr limit
1 ChargePoint Retail Lot $0.49/kwh.Signed 30 min limit
4 EVgo Retail Lot Membership fee.$1-$1.5/hr L2,or$5+$0.20/min DC
City of Hermosa Beach Limits
#of Charging Vendor
Installation Location Fee Schedule
Outlets Company
2 Volta Retail Lot Free.Signed 2 hr limit
f 2 City Community Center Lot Free.Signed 2 hr limit
2 ChargePoint City Hall Lot Free.Signed 2 hr limit
2 City Lot Free.Signed 2 hr limit
2 ChargePoint Street Parking Free.Signed 2 hr limit
2 Street Parking Free.Signed 2 hr limit
2 Street Parking Free
3 Evgo City Garage Membership fee.$1-$1.5/hr L2,or$5+$0.20/min DC.
Signed 2 hr limit
City of Redondo Beach Limits
#of Charging Vendor
Installation Location Fee Schedule
Outlets Company
8 Tesla Hotel Lot Automaker free annual allowance,then$0.20/kwh
1 Clipper Creek Retail Lot Free
If 1 ChargePoint Retail Garage Free
1 Tesla Hotel Automaker free annual allowance,then$0.20/kwh
1 ChargePoint Retail Lot $0.49/kwh
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Existing Charging Station Locations in El Segundo City
writer ImperialHWY - 'IMP �•
each Imperial Hwy W Imperial Ave K. Imperial Ave s [ate z
- � s
W Acacia Ave ° €i
T V!Walnut Ave r d3)Brink-Hotel Garage m v E Walnut Ave ___ 'Na,
SO.491kwh,$0.59/kWh (3)Blink-Can's Jr Lot t4�Charg13P-pffrae Uarage
W Sycamore Ave - _ sir 81.25/hr for 4hr,then$4/hr
- r T $0.49/kwh,$0.59/kwh z l ` W 1lBi
Parke W Maple Ave 3 a F Maple Ave C Maote:Ave
Ez
S2 W Oak Ave t _ ° E Oak Ave 'HOP
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v z
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W Palm Ave (1)G -Motel Lot
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_ (1)ChargeP-Walgreen Lot(30min Only)
S0.30/kwh 510 if not a guest
m W Monposa Ave U,E Mariposa Ave - -- a F naar,pu a 0 i >`��`•'fl'
4 El Segundo m - -
m W Pine Ave E Pine Ave .�aras -_° v W 177r
Rare c(1)C hargeP-uffce Loi c Toyota Sports Center W 123
�*1/hr n
W Holly Ave - = o. e n
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E Grand Ave E Grand A,P N E Grand;,ve _ v Z
EI Segundo s v o K n z O c 1.
v Y < 0 a n. J LA Air Force Base 2
ig- _,.,^ E Franklin Ave ° v� d m c -
N a Rock&Brews a
E El Segundo Blvd E El Segundo Blvd E El Segucon BFvd �F F:Segundo B vd
_CL'al
(2)Blink-Office Garage(S)
50.491kw ,$0.59/kv (4)GE-Metro Lot
- N S1/hr with 3hr cap
z
i n
®Lakes at EI Segundo
O_ G s 134
V `
W c 13<
(4}ChargeP-Otfice Garage k West Basin Utah Ave W 135th
51.50/hr for 4hr,then$10/hr r Municipal Water
,rr,d
(C)Charge P-Uttice garage l
m
Cawnti Market $1.50/hr for 3hr.then$5/hr
v Qaik Pl B a
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Cost Recovery Spreadsheet
Costs
$ (8,916.90) Purchase Cost for Charging Station (2 Outlets)
$ (560.00) Annual Vendor Fee
$ (0.15) Cost Per kwh for City to Provide Electricity
10% Vendor Fee for Providing Service (%of Revenue Collected)
Estimated Usage
28 Estimated Usage (#of Hours Used Per Week)
302 Vendor Estimated Usage (#of kwh Used Per Week)
Staff Recommended Fee Schedule
$ 0.50 Fee Per kwh to Charge Customer
Fee Per Hour to Charge Customer
$ 0.50 (Note: Higher fee after several hours would discourage "camping")
Payback Period Study
$ (8,917) Initial Purchase Cost for Station
$ (560) Annual Vendor's Fee
$ (2,359) Cost Per Year to Provide Electricity
$ 7,076 Estimated Annual Revenue Collected for Electricty Delivered
$ 655 Estimated Annual Revenue Collected for Time Used
$ 4,813 Estimated City Annual Profit
1.9 Estimated Years to Payback Original Purchase Cost
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RESOLUTION NO. _
A RESOLUTION ADOPTING A NEW FEE FOR THE USE OF CITY
ELECTRIC VEHICLE CHARGING STATIONS
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City is considering installing electrical vehicle charging stations
throughout the City in the future;
B. The City desires to make these stations and the electricity they supply
available to the public;
C. The City must purchase from the local purveyor the electricity the stations
would transmit to the user;
D. In order to furnish the stations, the City must cover the costs of annual
maintenance, support, and software fee established by the manufacturer
of the stations, as well as, transfer a percentage of the revenue collected
by the stations to the manufacturer;
E. The City Council may establish rates and fees for services under various
provisions of California law, including without limitation, the Mitigation Fee
Act (Gov. Code §§ 66000 et seq.);
F. The proposed fee is a charge for use of the City's property (i.e., use of the
City Electric Vehicle Charging Station), and is therefore not a tax subject
to voter approval (Cal. Const. art. XI I I C, § 1(e)(4));
G. Pursuant to Government Code § 66016, the City made a Fee Schedule
Study, attached to this resolution as Exhibit "A," available to the public 10
days before the public hearing;
H. On April 4, 2017, the City Council held a public hearing and heard public
testimony regarding the proposed fee;
1. The City Council finds that it is in the public interest to establish the
proposed fee and to amend the City's fee schedule accordingly.
SECTION 2: The City Council hereby adopts the fee for charging at City electric vehicle
charging stations, which shall be paid by the user, at $0.50 per kilo-watt-hour plus $0.50
per hour. The City Council further directs that the fee be added to the City's fee
schedule. The fee will become effective upon approval of this resolution.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000 et seq.; "CEQA") and CEQA regulations (14
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Cal. Code Regs. §§ 15000 et seq.) because it establishes rates and charges for
provision of City services and is therefore exempt from further CEQA review (14 Cal.
Code Regs. § 15273).
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED AND ADOPTED this day of , 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Technology
Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Technology Committee;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee/Commission and Board Number Appointee(s) Term Expiration
of
Openings
Technology Committee 2 Brian Hauer 06/30/19—Partial Term
Tori Lieberstein 06/30/20—Partial Term
G
19
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3015668- 3015902 DATE OF APPROVAL: AS OF APRIL 04,2017 REGISTER#12
001 GENERAL FUND 849,239.88
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND
108 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND 23,253.92
111 COMM.DEVEL BLOCK GRANT -
112 PROP'A"TRANSPORTATION 262.57
114 PROP"C"TRANSPORTATION 1567
Ills AIR QUALITY INVESTMENT PROGRAM
116 HOME SOUND INSTALLATION FUND 254.61
117 HYPERION MITIGATION FUND 55AS
lie TDA ARTICLE 3-SB 821 BIKEWAY FUND
119 MTA GRANT -
121 FEMA
120 C.O.P.S.FUND -
122 LA W.A.FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY 884.00
202 ASSESSMENT DISTRICT#73
301 CAPITAL IMPROVEMENT FUND 630.00
302 INFRASTRUCTURE REPLACEMENT FUND
405 FACILITIES MAINTENANCE 29,639.10
501 WATER UTILITY FUND 127,503.23
502 WASTEWATER FUND 241,1195.34
503 GOLF COURSE FUND 8,556.50
601 EQUIPMENT REPLACEMENT 1,950.00
602 LIABILITY INSURANCE 9,283.92
603 WORKERS COMP.RESERVEIINSURANCE 1,205.43
701 RETIRED EMP,INSURANCE 401.28
702 EXPENDABLE TRUST FUND-DEVELOPER FEES 6,469,01
703 EXPENDABLE TRUST FUND-OTHER 11,46095
708 OUTSIDE SERVICES TRUST -
TOTAL WARRANTS S 9,314,374.46
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of El Segundo
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval:Regular checks held for City council aulhorization to release
CODES: VOID CHECKS DUE T ALIGNMENT:
NlA
R= Computer generated checks for all nonamergency/urgency payments for materials,supplies aril N!
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A= Payrolf and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release distlursements andlor adjustments approved by the City
Manager. Such as:payments for utility serAces,petly cash and employee travel expense NOTES
reimbursements,various refunds,contract employee services consistent with current contractual
agreements,instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H= Handwritten Early Release disbursemenis andror adjustments approved by the City Manager,
FINANCE OIRECTOR CITY MANAGER j
DATE: /�.. DATE: "/7
20
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
3113117 THROUGH 3/26117
Date Payee Description
3/13/1017 Unum 193.50 Long Term Care Premium
3/13/2017 IRS 240,641.93 Federal 941 Deposit
3/13/2017 Employment Development 3,323.65 State SDI payment
3/13/2017 Employment Development 48,520.39 State PIT Withholding
3/15/2017 Cal Pers 6,877.60 EFT Retirement Safety-Fire-PEPRA New
3/15/2017 Cal Pers 6,461.44 EFT Retirement Safety-Police-PEPRA New
3/15/2017 Cal Pers 29,559.34 EFT Retirement Misc-PEPRA New
311512017 Cal Pers 95,023.67 EFT Retirement Misc-Classic
3/1612017 Cal Pers 269,044.45 EFT Retirement Safety-Classic
3/17/2017 Health Comp 2,084.62 Weekly claims
3/24/2017 Manufacturers &Traders 23,757.74 457 payment Vantagepoint
3/24/2017 Manufacturers &Traders 527.31 IRA payment Vantagepoint
3/24/2017 State of CA EFT 2,127.68 EFT Child support payment
3/24/2017 Health Comp 5,328.96 Weekly claims
3/16/2017 Lane Donovan Golf Ptr 24,137.36 Payroll Transfer
316117-3/12117 Workers Comp Activity 48,815.34 SCRMA checks issued
3113/17-3119/17 Workers Comp Activity 53,812.79 SCRMA checks issued
3/6117-3/12/17 Liability Trust-Claims 0.00 Claim checks issued
3/13/17-3/19/17 Liability Trust-Claims 1,704.00 Claim checks issued
3/6/17-3/12/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued
3/13117-3/19/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued
861,941.77
DATE OF RATIFICATION: 3/27117
TOTAL PAYMENTS BY WIRE: 861,941.77
Certified as to the accuracy of the wire transfers by: /
Deputy City Treasurer 11 Date
Director of St nce Date
-� -27,�- )?
City Mana Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:1City TreasurerMire TransferslWire Transfers 10-01-16 to 9-30-17 3/27/2017 111
21
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2017 — 5:00 P.M.
Committees Commissions and Boards - Interview of Candidates
(Ran simultaneously with the regular scheduled 5:00 PM City Council Meeting)
CALL TO ORDER— 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total). None
SPECIAL MATTERS: -1- matter
Consideration and possible action to interview candidates for the Technology Committee.
(Fiscal Impact: None)
Interviewed Candidates
Council appointed Tori Lieberstein and Brian Hauer to the Technology Committee. The
appointments will be announced at the April 4, 2017 City Council Meeting.
ADJOURNMENT at 5:25 PM
Tracy Weaver, City Clerk
1
22
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. Joe Williams vs. City of El Segundo, WCAB Case Nos. ADJ8956153,
ADJ919246, ADJ9193247, and ADJ 9238922.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO. 1
23
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO.2
24
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION —Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a) Proclamation read by Mayor Pro Tern Boyles, presented to Jim and Carrie
Holland, proclaiming April 2017 as "DMV/Donate Life California Month" in El
Segundo.
b) Proclamation read by Mayor Fuentes, presented to Steven Fox, Edie and Mike
Rice and Dave Gold, encouraging all to attend the 100th Anniversary Concert,
featuring the El Segundo Concert Band, on Saturday, March 25, 2017 at the El
Segundo Performing Arts Theater located at the High School.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Fernando Aguilar, Youth Manager President for Tree Musketeers, commented on the
annual 30th Annual Arbor Day, held on Saturday, March 11, 2017.
Sam Pena, Municipal Relationship General Manager with Republic Services, gave a
report on current services and gave an update on the City's recent service issues and
concerns. Residents can contact Mr. Pena via email at SPena @republicservices.com or
by phone, 310-436-7310.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO.3
25
MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Presentation on status of Smoky Hollow Specific Plan.
Greg Carpenter, City Manager, introduced the item.
Gregg McClain, Planning and Building Safety Manager, gave a presentation.
Council Discussion
Council consensus to receive and file presentation.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approve Warrant Numbers 3015486 through 3015665 on Register No. 11 in the
total amount of$652,587.07 and Wire Transfers from 2/26/17 through 3/12/17 in
the total amount of$3,210,761.13. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and/or adjustments; and wire transfers.
3. Approve Regular Meeting Minutes of March 7, 2017.
4. Accept the work performed by Sancon Technologies, Inc., the Trenchless Sewer
Main Improvement — Eastern Residential Zone, Project No. PW 16-03, as
complete.
(Fiscal Impact: $510,043.00)
5. Approve a budget appropriation of $231,638.81 related to an ongoing contract for
professional services with MIG, Inc. for planning and environmental services
related to the Smoky Hollow Specific Plan Update Project.
(Fiscal impact: $0)
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO.4
26
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to
approve Consent Agenda items 2, 3, 4, and 5 (Mayor Pro Tern Boyles abstained from
voting on item #5 due to possible conflict). MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
F. NEW BUSINESS
6. Consideration and possible action regarding Fiscal Year (FY) 2015-16 Unaudited
Year-End and FY 2016-17 First Quarter Financial Review.
(Fiscal Impact: none)
Greg Carpenter, City Manager, introduced the item.
Joseph Lillio, Finance Director, gave a presentation.
Council Discussion
Council consensus to receive and File presentation.
7. Consideration and possible action to receive an informational report on the
Strategic Plan's Key Performance Indicators (KPIs) for the month of February
2017.
(Fiscal Impact: none)
Greg Carpenter, City Manager, introduced the item.
Joseph Lillio, Finance Director, gave a presentation.
Council Discussion
Council consensus to receive and File presentation.
G. REPORTS — CITY MANAGER — Reported the City's the RV/Oversized
Ordinance goes into effect on April 1, 2017.
H. REPORTS — CITY ATTORNEY—Announced the Planning Commission meeting
on Thursday, March 23, 2017 at 5:30 PM will discuss the legislation concerning
the Accessory Dwelling Units and encouraged all to attend. Mr. Hensley also
suggested an ad be placed in the Herald concerning this item.
I. REPORTS — CITY CLERK — No report
J. REPORTS — CITY TREASURER— Not present
K. REPORTS — CITY COUNCIL MEMBERS
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO. 5
27
Council Member Brann — Mentioned the Friends of the Library have completed the
gently used book section at the Public Library, commented on parking problems
occurring on Imperial Ave. near the Dog Park and lastly, Dr. Brann would like the
PCH/Sepulveda Blvd. renaming item placed on a future agenda.
Council Member Pirsztuk — Thanked the Police Department for hiring five new interns
from the El Segundo High School to their program, mentioned the Technology
committee is meeting regularly and working diligently and lastly commented on the trash
situation at local parks and has asked residents to pick up their trash and if resident's
are witnessing a consistent problem, please contact either Meredith Petit, Recreation
and Parks Director or the Police Department.
Council Member Dugan — No report
Mayor Pro Tern Boyles — Met with Southern California Edison to discuss concerns and
the lack of circuits and reliability within El Segundo and announced he is speaking at the
BOAC — LAX Airport Commission meeting to express the City's concerns on the airport
expansion plans.
Mayor Fuentes — Reaffirmed the parking problems occurring on Imperial Ave. near the
Dog Park, attended the LA Vector Control meeting, the Sanitation district meeting,
attended the Boy Scouts event, "Lighting the Arrow Ceremony", attended the attended
Woodley's Wings and Wheels Open House and Stem Expo at the Compton Airport,
attended the EDAC meeting hosted by Insight, attended the Government Affairs
meeting and attended the Starburst Excellerator Selection Committee meeting held at
the Aerospace Corporation.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, commented on items of concern.
MEMORIALS — Richard (Dick) Keith Van Vranken
ADJOURNMENT at 8:45 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
March 21,2017
PAGE NO.6
28
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
FRIDAY, MARCH 24, 2017 —4:00 PM
CALL TO ORDER— Mayor Fuentes at 4:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items
listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real
Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or
conferring with the City's Labor Negotiators; as follows:
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters
1. Public Employee Performance Evaluation
Title: City Manager
ADJOURNMENT at 6:29 PM
Tracy Weaver, City Clerk
1
29
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to a)transfer$300,000 of
funds budgeted for Fiscal Year FY 2016/17 for employee salaries and benefits to
professional/technical service charges;and b)increase contract amounts with the following
consultants: J Lee Engineering, JAS Pacific, and Hayer Consultants, Inc. by the same
amount(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to transfer $300,000 of funds budgeted in Fiscal Year FY
2016/17 for the "employee salaries and benefits" budget category to the
"professional/technical service charges"budget category;
2. Authorize the City Manager to amend the existing agreements with the following
consultants: J Lee Engineering, and JAS Pacific, and Hayer Consultants, Inc. to
increase the respective contract amounts by a total amount not to exceed $300,000;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
STRATEGIC PLAN:
Goal: 5(a) & (b) Economic development and fiscal responsibility
Objectives: Economic development strategy to ensure vibrant business climate and
financial transparency.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): Planning and Building Safety—Building Safety#001-400-2403-
6214
ORIGINATED BY: Lukas Quach, Building Safety Manager.
REVIEWED BY: San Lee, Planning and Building Safety Director f+oorC SL
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The approved budget for the Planning and Building Safety Department for Fiscal Year 2016/17
includes a total of$1,103,599 for employee salaries and benefits for the Building Safety Division.
Due to vacancies in the Building Safety Divisions, staff has identified cost savings in employee
salaries and benefits over the next six months of approximately $350,000 in Building Safety.
S
30
Building Safety Division
The Building Safety Division's 2016/17 budget includes the following positions where cost
savings have been identified: Permit Coordinator(2 positions), Senior Plan Check Engineer, Plan
Check Engineer, Building Inspector II, and MEP Plan Reviewer, We have not been able to be fill
these positions. As a result, the City has had to rely on consultant services. J. Lee Engineering,
JAS Pacific, and Hayer Consultants, Inc. who are currently under contract with the City to provide
plan check, inspection and permit specialist consulting services and can provide the City with the
necessary services until the positions are filled. The anticipated cost savings due to these vacancies
are approximately $300,000 for the current fiscal year.
Current Consultants for Building Safety Department
Currently, the City utilizes consultants to perform certain services for the Planning and Building
Safety Department:
• JAS Pacific: JAS Pacific provides code enforcement,plan check and inspection consulting
services for the Building Safety Division. The City has utilized JAS Pacific since 2008.
The current contract amount is for $60,000. These services are utilized when workload
exceeds the level that would preclude City staff from meeting customer service
expectations.
• J Lee Engineering Inc.: J. Lee Engineering provides plan check and inspection consulting
services for the Building Safety Division. The City has utilized J. Lee Engineering since
2008. The current contract amount is for $225,000. Currently, the following J Lee
Engineering, Inc. employees / contractors assist the City: Ed Alexanian (Plan reviewer),
Henry Li (Plan reviewer), Jack Snyder (Mechanical and Plumbing plan reviewer), and
Mostafa Kashe (electrical reviewer), These services are utilized when workload exceeds
the level that would preclude City staff from meeting customer service expectations.
• Haver Consultants, Inc.: Hayer provides plan check and inspection consulting services for
the Building Safety Division. The City has utilized Hayer Consultants since 2015. The
current contract amount is for$65,000. These services are utilized when workload exceeds
the level that would preclude City staff from meeting customer service expectations.
The contracts with these consultants are proposed to increase (see table below), in order to
temporarily fill vacancies, unanticipated retirement of Inspector, and ongoing major department
projects. Some of the major department projects include:
• Lakers
• 400 Duley Road Project
• The Cambria Suites Hotel
• 555 S. Aviation Project
• The Boeing S50 Addition
• D.R. Horton Residential Development
• The Raytheon Project(El Segundo South Campus Specific Plan)
Staff estimates that half of the positions will be filled by the end of Fiscal Year 2016/17. A
summary of staff's recommended increases is as follows:
31
Consultants Services Current Recommended Total
contract increases to Contract Amount
amount current contract with recommended
(10/1/16) amount increases
JAS Pacific Plan check, $60,000 $160,000 $220,000
inspection, and
staffing
JLee Engineering, Plan check and $225,000 $140,000 $365,000
Inc. staffing
Hayer Consultants, Inspection $65,000 $0 $65,000
Inc. staffing_
TOTAL(for the $350,000 $300,000 $650,000
above consultants (current total (total amount of (total amount of
amount of recommended contracts including
contracts) increases) recommended
increases)
RECOMMENDATION
Staff recommends that the City Council authorizes the City Manager to amend the existing
agreements with the above consultants to increase the total contract amounts by the amount of
$300,000.
32
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for the El Segundo Athletic Field Turf Replacement Project, Project No.
PW 17-10. (Fiscal Impact: to be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specification for the El
Segundo Athletic Field Turf Replacement Project, Project No. PW 17-10.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included In the FY2016/17 Budget
Amount Budgeted: $1,202,600
Additional Appropriation: No.
Account Number(s): $580,000 from 301-400-8201-8998 (Campus El Segundo
Athletic Fields)
$622,600 from 601-400-2901-8104 (Athletic Field Turf
Replacement)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: 1 City infrastructure is well maintained
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer C�/
REVIEWED BY: Ken Berkman, Interim Public Works Director
Meredith Petit, Recreation and Parks Director
APPROVED BY: Greg Carpenter, City Manager,/
BACKGROUND AND DISCUSSION:
The construction of the El Segundo Athletic Field facility was completed in July 2007 which
included two synthetic turf fields, used for soccer, lacrosse, and rugby. Synthetic fields are
typically built to last between 8-10 years, with normal use on the fields. The current fields have
been identified and adopted in the FY 2016/17 budget.
The El Segundo Athletic Fields will be upgraded as follows, per the plans and specifications: r6
[.J
• Remove current infill and turf system for recycling.
• Minor regrade of the sand level course and porous aggregate base
33
• Install new synthetic turf, consisting of 2- 1/2"tall hybrid polyethylene fiber.
• Install new infill system consisting of sand and cryogenic rubber.
• As an option, install CoolPlay or equal material in lieu of cryogenic rubber for top layer.
Staff facilitated various community engagement opportunities to solicit feedback from user
groups, including the Youth Sports Council and an open Community Meeting. Additionally,
stakeholders were invited to review presentations made by four synthetic turf manufacturers to
learn more about the various types of products available. On February 15, 2017, the Recreation
and Parks Commission reviewed the project and provided consensus to move forward as staff
has proposed.
Staff respectfully recommends City Council adopt the plans and specifications and the attached
resolution, and authorize advertising the project for construction bids. The schedule for the
project is estimated as follows:
Advertise for bids April 2017
Award by City Council May 2017
Construction Start July 2017
Construction End September 2017
34
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE EL
SEGUNDO ATHLETIC FIELD TURF REPLACEMENT PROJECT.
PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows.
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans for PW 17-10, the El
Segundo Athletic Field Turf Replacement Project (the "Project"). These
plans are complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
35
PASSED AND ADOPTED this 4th day of April, 2017.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David H. King, Assistant City Attorney
Page 2 of 2
36
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize a professional services agreement with CSG
Consultants,Inc. not to exceed$250,000 for planning services that will be fully reimbursed
by the applicant of two pending development projects, and authorize the City Manager to
sign the agreement in a form approved by the City Attorney. (Fiscal impact—$O)
RECOMMENDED COUNCIL ACTION:
1. Approve a professional service agreement not to exceed $250,000 for planning
services, and authorize the City Manager to sign the agreement in a form approved by
the City Attorney;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Professional services agreement between the City of El Segundo and CSG Consulting,
Inc.
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: $0
Account Number(s): TBD
STRATEGIC PLAN:
Goal: 5(a) & (b) Economic development and fiscal responsibility
Objectives: Economic development strategy to ensure vibrant business climate and
financial transparency.
ORIGINATED BY: Gregg McClain, Planning Manager
REVIEWED BY: Sam Lee, Planning and Buildinn afety irecto
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
CDC Mar Retail I LLC(CDC Mar)is a partnership between Continental Development Corporation
and Mar Ventures for the purpose of developing Phase one of the Raytheon campus, which was
approved as part of the El Segundo South Campus Specific Plan. Phase one entails developing that
portion between Nash Street and Continental Boulevard on the south side and fronting El Segundo
Boulevard into a new commercial center. A reimbursement agreement between CDC Mar and the
City is in place to cover the costs of ensuring compliance with the specific plan.The Planning and
Building Safety Department is requesting the City Council approve the professional services
agreement with CSG Consulting, Inc. to prepare this analysis. CSG is a very highly regarded
consulting firm and the consultants they propose to use are experienced in this type of planning
work.
A second project from Continental and Mar Ventures is to develop the former Air Products site on
Rosecrans Avenue. For this project also,CDC Mar will enter into a reimbursement agreement with
37
the City that will cover the entire costs of planning services and environmental review. The
professional services agreement with CSG is intended to cover this work as well.No expenditures
from the General Fund are being sought in relation to this contract.
RECOMMENDATION
Staff recommends the City Council authorize the professional services agreement not to exceed
$250,000 for planning services that will be fully reimbursed by CDC Mar, the applicant for two
pending development projects.
38
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF EL SEGUNDO AND
CSG CONSULTANTS,INC.
This AGREEMENT is entered into and takes effect this day of December, 2016, by
and between the CITY OF EL SEGUNDO,a general law city and municipal corporation("CITY")
and CSG CONSULTANTS, INC., a California corporation ("CONSULTANT"). The parties
agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration,CONSULTANT and CITY agree to abide by the terms
and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT for
CONSULTANT's services. CONSULTANT acknowledges that it will be paid by
funds received by the CITY from the Developer and/or Applicant associated with
each project for which CONSULTANT performs services on behalf of the CITY.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit A. which is
incorporated herein.
B. CONSULTANT will, using a standard of care equal to, or greater than, the degree
of skill and diligence ordinarily used by reputable professionals, with a level of
experience and training similar to CONSULTANT, performing under
circumstances similar to those required by this Agreement, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and facilities,
and all tests, testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY as specified
in Exhibit A, Scope of Services, necessary or proper to perform and complete the
work and provide the professional services required of CONSULTANT by this
Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY that lists the hours worked and hourly
rates for each personnel category and reimbursable costs (all as set forth in Exhibit B) the tasks
performed, the percentage of the task completed during the billing period, the cumulative
percentage completed for each task, the total cost of that work during the preceding billing month
and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
39
If the CITY agrees with all of the information listed in the invoice, CITY will then pay
CONSULTANT from the Developer/Applicant account created for the project. In the event that
the Developer/Applicant account does not have sufficient funds for payment of CONSULTANT's
services, CITY will notify CONSULTANT in writing to suspend any work under this Agreement
until the account is replenished by the Developer/Applicant. The CITY is not responsible for the
cost of any of CONSULTANT's services after the date of such written notice, unless and until the
Developer / Applicant account is replenished with sufficient funds. This Agreement will cover
only those costs incurred for which Developer/Applicant funds are available.
4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be materially
affected by the project(s) for which it is performing services. Such financial interests may include,
without limitation, interests in business entities, real property, or sources of income exceeding
$500 received within the past year. CONSULTANT further warrants that, before executing this
Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices
Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California
Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest
would require CONSULTANT to refrain from performing the services or in any way attempting
to use its official position to influence the governmental decisions underlying the subject
project(s).
5. FAMILIARITY WITH WORK.
A. By executing this Agreement,CONSULTANT represents that CONSULTANT has
i, Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT represents that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
C. Although CITY has a duty to the public to independently review any environmental
document, including, without limitation a negative declaration or draft EIR,
prepared by CONSULTANT, that duty to the public, or the breach thereof, will not
relieve CONSULTANT of its duties under this Section or any representation
provided by CONSULTANT in this Agreement.
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6. KEY PERSONNEL.
A. CONSULTANT's key personnel assigned to perform work under this Agreement
and their level of responsibility are as follows but is not limited to:
John Ramirez, Principal Planner/Project Manager
Ethan Edwards, Senior Planner
B. The resume of each of the individuals identified in this Section are attached to this
Agreement, collectively, as Exhibit C, and incorporated by reference.
C. In the event CITY objects to the continued involvement with this Agreement by
any of the persons listed in this Section, or any other person selected by
CONSULTANT to perform services under this AGREEMENT, CONSULTANT
agrees that it will replace such persons with individuals that are agreed to by CITY.
7. TERM. The term of this Agreement will start on the effective and end on September 30,2018.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit A;
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this
Agreement until:
A. CONSULTANT furnishes proof of insurance as required by this Agreement; and
B. CITY gives CONSULTANT a written Notice to Proceed.
C. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify CITY within 48 hours, in writing, of the
cause and the extent of the delay and how such delay interferes with the Agreement's schedule.
CITY may,but is not required to,extend the completion time,when appropriate,for the completion
of the contracted services.
10. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the
services will be determined in accordance with written agreement between the parties.
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11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
13. PROJECT COORDINATION AND SUPERVISION.
A. Paul Armstrong will be responsible for negotiations and contractual matters with
CITY's Project Manager.
B. John Ramirez will be assigned as Project Manager and will be responsible for job
performance and coordination with CITY's Project Manager.
C. Greep- McClain. Planning Manager, will be assigned as CITY's Project Manager
and will be personally in charge of and personally supervise or perform the
technical execution of the Project on a day-to-day basis on behalf of CITY and will
maintain direct communication with CONSULTANT's Project Manager.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty days before the effective
termination date.
C. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will receive
just and equitable compensation for any work rendered in accordance with the
terms and conditions of this agreement up to the effective date of notice of
termination, not to exceed the total costs under Section 1(C).
D. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
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E. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's property.
CONSULTANT may retain copies of said documents and materials as desired,but will deliver all
original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's
completed work product,for purposes other than identified in this Agreement,or use of incomplete
work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS.Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared
pursuant to this Agreement,will be released by CONSULTANT to any other person or city without
CITY's prior written approval. All press releases, including graphic display information to be
published in newspapers or magazines, will be approved and distributed solely by CITY, unless
otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify, including, without limitation, CITY's defense
costs (including reasonable attorney's fees), from and against any and all
suits, actions, or claims, of any character whatever, brought for, or on
account of, any injuries or damages sustained by any person or property
resulting or arising from any negligent or wrongful act, error or omission
by CONSULTANT or any of CONSULTANT's officers, agents,
employees,or representatives,in the performance of this Agreement,except
for such loss or damage arising from CITY's sole negligence or willful
misconduct.
ii. Indemnification for other Damages.CONSULTANT indemnifies and holds
CITY harmless from and against any claim, action, damages, costs
(including, without limitation, reasonable attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for such
loss or damage arising from CITY's sole negligence or willful misconduct.
Should CITY be named in any suit, or should any claim be brought against
it by suit or otherwise, whether the same be groundless or not, arising out
of this Agreement, or its performance, CONSULTANT will defend CITY
(at CITY's request and with counsel satisfactory to CITY) and will
indemnify CITY for any judgment rendered against it or any sums paid out
in settlement or otherwise.
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless in
CEQA actions initiated pursuant to Public Resources Code §§ 21167 and
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43
21168 where CONSULTANT's work may form the basis of a lawsuit.
However, should CONSULTANT's work, as contemplated by this
Agreement, contain errors or omissions that results in an adverse ruling
against CITY, CONSULTANT agrees to indemnify and hold CITY
harmless to the extent provided for in Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials and
employees.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be maintained
by CONSULTANT as required by Section 22, and any approval of said insurance
by CITY, are not intended to and will not in any manner limit or qualify the
liabilities and obligations otherwise assumed by CONSULTANT pursuant to this
Agreement, including, without limitation, to the provisions concerning
indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT
will act as an independent contractor and will have control of all work and the manner in which is
it performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee,has the right to review, obtain, and
copy all records pertaining to the performance of this Agreement. CONSULTANT
agrees to provide CITY, or designee, with any relevant information requested and
will permit CITY, or designee, access to its premises, upon reasonable notice,
during normal business hours for the purpose of interviewing employees and
inspecting and copying such books, records, accounts, and other material that may
be relevant to a matter under investigation for the purpose of determining
compliance with this Agreement. CONSULTANT further agrees to maintain such
records for a period of three years following final payment under this Agreement.
B. Upon inspection, CONSULTANT will promptly implement any corrective
measures required by CITY regarding the requirements of this Section.
CONSULTANT will be given a reasonable amount of time to implement said
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corrective measures. Failure of CONSULTANT to implement required corrective
measures will result in immediate termination of this Agreement.
C. CONSULTANT will keep all books, records, accounts and documents pertaining
to this Agreement separate from other activities unrelated to this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT must procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Tyne of Insurance Limits (combined sinle)
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of the
most recent ISO-CGL Form. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed"primary" such
that any other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a"claims made," basis
and will not be cancelable or subject to reduction except upon 30 days prior written
notice to CITY
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00
0106 92, including symbol 1 (Any Auto) or an acceptable equivalent.
D. Professional liability coverage will be on an occurrence basis if such coverage is
available, or on a claims made basis if not available.When coverage is provided on
a claims made basis, CONSULTANT will continue to maintain the insurance in
effect for a period of three years after this Agreement expires or is terminated
("extended insurance"). Such extended insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and will
cover CONSULTANT for all claims made by City arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
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be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may terminate.
23. USE OF CONSULTANT.CONSULTANT must obtain CITY's prior written approval to use
any consultants while performing any portion of this Agreement. Such approval must approve of
the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status
on the project, which will include a schedule update and a short narrative description of progress
during the past month for each major task, a description of the work remaining and a description
of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
CITY: CONSULTANT:
El Segundo Planning & Building Safety Dept. CSG Consultants, Inc.
350 Main Street 3707 W Garden Grove Blvd., Suite 100
El Segundo, CA 90245-3813 Orange, CA 92868
Attention: Gregg McClain, Planning Manager Attention: Paul Armstrong,Vice President
310-524-2393 714-568-1010
gmcclain @elsegundo.org paul @csgengr.com
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances,notices will be deemed given at the time of actual
delivery. Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to
pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally
for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's
obligations under this Agreement.
28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
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agreement will be in Los Angeles County or in the Federal District Court in the District of
California in which Los Angeles County is located.
29. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are three Exhibits to this Agreement. This Agreement
will bind and inure to the benefit of the parties to this Agreement and any subsequent successors
and assigns.
30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services/Scope of Work;
B. Exhibit B: Budget; and
C. Exhibit C: Resumes.
31. RULES OF CONSTRUCTION.Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable,then such portion will be deemed modified to the extent
necessary in the opinion of the court to render such portion enforceable and, as so modified, such
portion and the balance of this Agreement will continue in full force and effect.
33. AUTHORITYIMODIFICATION.The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage
in the actions described herein. This Agreement may be modified by written amendment signed by
both parties. CITY's city manager, or designee, may execute any such amendment on behalf of
CITY.
34. EXECUTION OF AGREEMENT; COUNTERPARTS; ELECTRONIC.SIGNATURES.
This Agreement may be executed in several counterparts, each of which will be deemed to be an
original and all of which will constitute one and the same instrument. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered into in
connection with this Agreement will be considered signed when the signature of a party is
delivered by electronic mail in "portable document format" (i.e., .pdf) form, or by facsimile
transmission. Such signature will be deemed to be and treated in all respects as an original
signature.
35. COVENANTS AND CONDITIONS.The parties agree that all of the provisions hereof will
be construed as both covenants and conditions, the same as if the words importing such covenants
and conditions had been used in each separate paragraph.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
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37. FORCE MAJEURE. In no event shall either CONSULTANT or the CITY have any claim or
right against the other for any failure of performance where such failure of performance is caused by
or is the result of causes beyond the reasonable control of the other party due to any occurrence
commonly known as a "force majeure," including, but not limited to: acts of God; fire, flood, or
other natural catastrophe; acts of any governmental body, labor dispute or shortage; national
emergency; insurrection; riot; or war.
38. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement using a standard of care equal to, or greater than,the degree of skill and
diligence ordinarily used by reputable professionals,with a level of experience and training similar
to CONSULTANT, performing under circumstances similar to those required by this Agreement.
CONSULTANT represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with private
consultants, and experience in dealing with public agencies all suggest that CONSULTANT is
capable of performing the proposed contract and has a demonstrated capacity to deal fairly and
effectively with and to satisfy a public agency.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF EL SEGUNDO CSG CONSULTANTS, INC.
a general law city
E9
Greg Carpenter,
City Manager Vice President
12/08/2016
Date
ATTEST
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
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Exhibit A: Proposal for Services/Scope of Work
50
Scope of Work
The tasks performed by CSG in providing planning services to the City of El Segundo may
include the following:
• Conduct project site visits and communicate directly with applicants regarding the
specific requirements and/or information necessary to process applications;
• Review and determine completeness of applications received;
• Review proposed development plans for compliance with city's general plan, zoning
regulations, and any applicable design guidelines or specific plan requirements;
• Coordinate the city's interdepartmental review of proposed projects;
• Meet with applicants to discuss their projects and any suggested design changes, as
necessary;
• Prepare initial studies and negative declarations or mitigated negative declarations
pursuant to the requirements of the California Environmental Quality Act (CEQA);
• Process, supervise and review environmental impact reports (EIRs), subsequent EIRs,
supplemental EIRs, or EIR addendums prepared by other consultants;
• Prepare staff reports, including conditions of approval, for consideration and action by
the Planning Commission and City Council;
• Prepare Planning Commission and City Council resolutions and/or ordinances related to
proposed development projects and CEQA document certification;
• Prepare other documents related to Planning Commission and City Council decisions
relevant to development projects;
• Prepare and coordinate the posting, publication and mailing of all required public
notices;
• Coordinate the distribution of project-related documents to outside agencies, as required;
• Schedule and assist in conducting public workshops and scoping meetings, as deemed
necessary;
• Schedule and assist in conducting public hearings before the Planning Commission and
City Council;
• Coordinate the preparation and filing of all required notices with the State Clearinghouse
and/or County Clerk; and
• Review plans for building permits, grading permits, and other permits related to
specified projects within the scope of a task order.
51
Exhibit B: Budget
52
CITY OF EL SEGUNDO
SUPPLEMENTAL PLANNING SERVICES
Cost Proposal Q
CSG's fee schedule for proposed work is provided in the table below. CSG will mail an invoice at the
beginning of every month for services rendered during the previous month. The total amount of this
work will not exceed $250,000 unless otherwise agreed by the parties.
FEE SCHEDULE
REVIEW TYPE I ROLE ALL INCLUSIVE FEE I HOURLY RATE
Principal Planner $125
Senior Planner $110
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers
Compensation Insurance, office expenses, etc. Should the scope of work change or circumstances develop
which necessitate special handling, we will notify the City prior to proceeding.Annual adjustments may
be made by mutual agreement based upon current CPI.
CSG CONSULTANTS,INC.
53
Exhibit C: Resumes
54
CSG
John Ra m I rLDZ AICP CONSULTANTS
Principal Planner 1%`
EDUCATION Mr. Ramirez serves as a Principal Planner for CSG Consultants.To this role, he brings expertise
Masters, Urban and Regional Planning in current planning, contract management, building, economic development and CEQA—from
University of California I Irvine, CA over 16 years of increasingly complex land use planning and project management experience in
Bachelor of Arts,Social Ecology, Orange County. Prior to joining CSG, Mr. Ramirez served as a planning consultant to the City of
Cum Laude Huntington Beach and as a Principal Planner at the City of Anaheim. Mr. Ramirez is currently
University of California I Irvine, CA serving the City of Hawthorne as their Interim Planning&Community Development Director.
PROFESSIONAL RELEVANT EXPERIENCE
AFFILIATIONS
American Planning Association Principal I M L J Resources, L L C
Orange County Chapter As a consulting Senior/Principal Planner to the City of Huntington Beach, Mr. Ramirez provided
Merit Award Recipient for City of Anaheim Business staff planning services for entitlement review, code compliance/plan checking, coastal
Assistance Program 1 2014 development,design evaluation, EIR contract management,and CECIA compliance.
California Association for Local Economic Development In addition to services provided at the City of Huntington Beach, Mr. Ramirez also provided
Orange County Economic Development Working Group project management and entitlement services to private developers for infill development,
commercial, industrial and retail development within Orange, Los Angeles and Riverside
Counties. Projects included overseeing permit expediting and coordination for a 174-room
resort hotel, a 260,000 square-foot retail fulfillment center, a national restaurant chain, and
regional residential developers.
Principal Planner,Business Assistance&Enterprise Zone Manager I C ity of
Anaheim, CA
Over a 12 year period, Mr. Ramirez worked in positions of increasing responsibility for the City
of Anaheim. His work included management and supervision, planning and economic
development program development and implementation,as well as contract management and
negotiation. He also directed and supervised operations of the Planning/Permit Services Team,
including Enterprise Zone, Business Assistance Program, and Public Counter/Administrative
Permit processing operations. General planning responsibilities included processing planning
applications for development agreements, final site plans, subdivisions, variances, and
conditional use permits; preparing documents and reports for the City's Zoning Administrator,
Planning Commission, and City Council; and administering and managing environmental
reviews, including the preparation of initial studies, mitigated negative declarations and
mitigation monitoring programs.
Specific projects for which Mr. Ramirez was responsible included managing a multi-million
dollar, multi-year contract for the Anaheim Enterprise Zone; managing relationships with key
community partners (Disney, The Lab, Anaheim Ducks and Anaheim Angels); and facilitating
multi-departmental coordination for major commercial, resort and residential development
projects (14-story timeshare, hotels, high-density mixed-use projects, a regional hospital,
National Hockey League and Major League Baseball venues,and theme park expansion).
55
CITY OF EL SEGUNDO
SUPPLEMENTAL PLANNING SERVICES
RELEVANT EXPERIENCE
Proposed Staff Project Examples
John Ramirez, AICP, will serve as the primary service provider for this contract. The following are
examples of projects for which Mr. Ramirez has oversight, project management and entitlement review
experience.
City of Huntington Beach
While consulting to the City of Huntington Beach, Mr. Ramirez provided entitlement services to the
Community Development Department including current planning and advanced planning functions. Mr.
Ramirez attended Design Review, Subdivision and Zoning Administrator meetings, as well Planning
Commission meetings to present recommendations for project approvals; scoping for Environmental
Impact Report; changes to city planning policy documents. Mr. Ramirez oversaw the entitlement process
for several coastal development permits, residential subdivisions, a mixed-use project and hotel.
Additionally, Mr. Ramirez oversaw the implementation of 18 wireless communication facilities within the
City's right-of-way,and coordinated closely with city administration to develop a process and approach to
this unique land use request within the City's beachside downtown area. Mr. Ramirez also initiated the
selection of an environmental consultant for the sale and reuse of City-owned land to a residential
developer.
City of Anaheim
While at Anaheim, Mr. Ramirez's work included management and supervision, planning and economic
development program development and implementation, department budget analysis, and contract
management and negotiation. Mr. Ramirez directed and supervised operations of the Planning/Permit
Services Team, including Enterprise Zone, Business Assistance Program, and Public Counter/
Administrative Permit processing operations (team consisted of 10 professional and administrative staff).
General planning responsibilities included processing planning applications for development agreements,
final site plans,subdivisions,variances,and conditional use permits; preparing documents and reports for
the City's Zoning Administrator, Planning Commission, and City Council; and administering and managing
environmental reviews, including the preparation of initial studies, mitigated negative declarations and
mitigation monitoring programs.
Specific projects for which Mr. Ramirez was responsible included managing a multi-million dollar, multi-
year contract for the Anaheim Enterprise Zone;working with the Mayor's Regulatory Relief Task Force in
the development of the Business Assistance Program; managing relationships with key community
partners (Disney, The Lab, Anaheim Ducks and Anaheim Angels); and facilitating multi-departmental
coordination for major commercial, resort and residential development projects (14-story timeshare,
hotels, high-density mixed-use projects, a regional hospital, National Hockey League and Major League
Baseball venues,and theme park expansion).
CSG CONSULTANTS,INC.
56
ETHAN EDWARDS, AICP
16082 Warren Lane, Huntington Beach, CA 92649
phone: 503.914.7447 email:EmaiiEthan@,vahoo.com
Profile 17 years of public and private sector experience
• Ability to manage complex projects from pre-application to occupancy
• Goal-oriented individual with strong leadership capabilities
' Organized,highly motivated, and detail-directed problem solver
Proven ability to work independently,leading and within a team
Education B.S., Urban & Regional Planning, California State Polytechnic University,
Pomona
Public Policy&Administration, California State Long Beach
Relevant Experience & Qualifications
Project Management
• Concurrently manage multiple entitlement projects
• Successfully established planning division for architecture company
• Project manager for 38-acre, mixed-use,brownfield development in
Eureka, CA wwwMarinaCenter.org
• Processed Coastal Development Permits& CEQA review
• Prepared shopping center design guidelines for redevelopment of
fairgrounds in Madera, CA
• Prepared grant proposals, secured funding for public facility projects
• Reviewed and prepared staff reports for a variety of land use reviews
Management/Supervision &Accomplishments
• Managed staff of planners &permit coordinators
• Trained, supervised and evaluated staff
• Participated in public outreach and learning series presentations to local
developers and citizens
• Staff facilitator and liaison for design review board and zoning
administrator
• Presenter at Plan-It-Green—Center for Economic Development
conference
• Received service awards for outstanding customer service
Employment
Associate Planner, City of Huntington Beach, CA 2008-
• Manage multiple discretionary and administrative permits present
• Serve as Zoning Administrator Liaison—prepare agendas,
review and prepare reports,interpret zoning regulations
• Oversee environmental consultants
• Provide solutions for City management—permit processing
streamlining team, customer service strategies
57
Planning Manager,Baysinger Partners Architecture, Portland, 2006-2008
OR
• Start-up and supervised planning and entitlement division
• Managed staff priorities and department budget
• Prepared and processed applications for public and private
development projects
• Provided consultant coordination and project management
Associate Planner, City of Beaverton, OR 2004-2006
• Project management for current planning projects
• Assisted in design review code revisions
• Gave presentations to elected officials, commissions, and
citizen groups
• Staff liaison for inter-jurisdictional commuter rail project
Associate Planner, City of Santa Monica, CA 2002-2004
• Presentations to zoning administrator,planning commission,
and design review board
• Prepared reports for a variety of entitlement projects
Associate Planner, Civic Solutions, San Juan Capistrano, CA 2001-2003
• Provided contract planning services for City of Rancho Santa
Margarita and Santa Monica
Assistant Planner, RBF Consulting,Irvine, CA 1999-2001
• Prepared development codes &design guidelines
• Assisted with urban design community outreach and
revitalization implementation plans
• Provided contract planning services for the City of San
Gabriel (General Plan update and entitlement review)
Administrative Assistant, City of Santa Ana, CA 1998-1999
• Provided assistance with both current and long-range
planning projects
• Updated the Design&Development Guidelines and
Historical District Standards
58
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Map No. 73745, a commercial
subdivision to divide one parcel into two lots and create up to eight condominium units located at
2130 East Maple Avenue and 725 Campus Square West (the "Site"). (Fiscal Impact: N/A)
RECOMMENDED COUNCIL ACTION:
1. Adopt the proposed resolution, approving a Final Vesting Map No. 73745, and
authorizing the Director of Planning and Building Safety and the City Clerk to sign and
record said Map; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Final Vesting Map No. 73745; and
2. Proposed Resolution.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A �!�
ORIGINATED BY: Gregg McClain, Planning Manager 1
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager
Background and Discussion
On March 10, 2016, the Planning Commission held a public hearing on the proposed
subdivision.
The project site is located at the southwest corner of East Maple Avenue and Campus Square
West in the Corporate Campus Specific Plan (CCSP) originally approved in 2002. The proposed
project involves dividing a 2.58-acre parcel into two lots. Lot No. 1 will be 55,579 square feet
(1.27 acres) and Lot No. 2 will be 56,784 square feet (1.30 acres). Lot No. 1 will be developed at
a future date and Lot No. 2 is being developed with two 2-story buildings (Building Nos. 1 and
2) and a four-level parking structure that will be contain 271 parking spaces. Based on the
evidence presented at the hearing, the Planning Commission adopted Resolution No. 2788
approving Environmental Assessment No. EA-1125 and Subdivision No. SUB 15-08 for Vesting
Map No. 73745.
The Final Vesting Map conforms to the Tentative Map and has been reviewed and approved by
the Los Angeles County Department of Public Works. City staff has determined that Final
E3
59
Vesting Map No. 73745 is in substantial conformance with the General Plan and applicable
zoning and building ordinances.
The Final Vesting Map is now ready for approval by the City Council. City staff have prepared
the attached, proposed resolution approving the map and recommend the City Council adopt the
resolution. If the City Council approves the Final Vesting Map, it will be recorded in the County
Recorder's Office.
60
VESTING
2 LOTS SHEET 1 OF 5 SHEETS
GROSS AREA = 112,363 SQ. FT. TRACT NO . '7 3'7 4 5
NET AREA = 93,662 SQ. FT.
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
BEING A SUBDIVISION OF PORTIONS OF LOTS 16, 18 AND 21 OF TRACT NO.
53570, AS PER MAP FILED IN BOOK 1323, PAGES 22 THROUGH 28,
INCLUSIVE, OF MAPS AND AMENDED BY A CERTIFICATE OF CORRECTION
RECORDED OCTOBER 12, 2007 AS INSTRUMENT NO. 20072338234 AND
JANUARY 27, 2009 AS INSTRUMENT NO. 20090106281, BOTH OF OFFICIAL
RECORDS, ALL IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY,
FOR CONDOMINIUM PURPOSES.
OWNER'S STATEMENT: .UR YOR'S STAT TNT: IRM AM
WE HEREBY STATE THAT WE ARE THE OWNERS OF OR ARE INTERESTED IN THE THIS�f1EL0 SLRREY 8Y VIC OR CA WDER WY
W pIRRCECTION ID IS BASED UPON N i
LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE wI TN T1t r]ELOREIEHTS OF tl#SUBDIVISION It,%ACT NO LOCAL OR0111i1dICE AT TIC OMANUEST
DISTINCTIVE BORDER LINES, AND WE CONSENT TO THE PREPARATION AND FILING OF CR IFFIN CAPl rAL GpU+,OH Jl1E 3 2015.Cl NEAEIPI STATE Il4Vi THIS FSW+1.OAP
OF SAID MAP AND SUBDIVISION. SWSTANT IALLY C#i0AY5 7P}711E AF7aRSYEI]OR ONIIITICNALLY IPPROYEA tD VAINC UAP; THAT
Ili.TIE IECNWCNtS ARE OF TIE CHAAACIER AND IE Z"NE POSI.IIGNS II @ICAVEO: THAT THE
WMI6ENIS AK WICICNt TO ENABLE THE SURVEY TO BE RETRACED; AND i4µ1 TEE NOTES FOR
ALL CENTERLINE NONIAIPNTS NOTED AS'SET'ARE ON FILE IN THE OFFICE 3C 1HE CITY
WELCOME EL SEGUNDO LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, FAOIIEER.
(OWNER) EN
L
ttWA
L,ICENSEAE PLS 3643 GAIL
BY: BY: LICENSE EXPIRES 6-30-2019 * ft X14
PSOIIAS En,.9-70.741
PRINT: PRINT:
TITLE: TITLE: BASIS OF BEARINGS: CA TE `
THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING N 00'03'45" W OF
TRUSTEE THE QUARTER SECTION LINE OF SEC, 7 AS SHOWN ON RECORD OF SURVEY FILED
IN BOOK 93 PAGES 61 AND 62
BANK OF HOPE, TRUSTEE UNDER A DEED OF TRUST RECORDED SEPTEMBER 8, b
2016 AS INSTRUMENT NO. 20161078665 OF OFFICIAL RECORDS, CITY ENGINEER'S CERTIFICATE:
BY; BY: I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT CONFORMS
PRINT: PRINT: SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS
THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION ORDINANCES OF THE CITY
TITLE: TITLE: OF EL SEGUNDO CITY APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE
MAP HAVE BEEN COMPLIED WITH; THAT ALL PROVISIONS OF SUBDIVISION MAP
ACT SECTION 66442 (a)(1),(2), AND (3), HAVE BEEN COMPLIED WITH; AND THAT
US E I AM SATISFIED THAT THIIS MAP IS TECHNICALLY CORRECT WITH RESPECT TO CITY
RECORDS.
FIRST AMERICAN TITLE, TRUSTEE UNDER A DEED OF TRUST RECORDED
SEPTEMBER 19, 2016 AS INSTRUMENT NO. 20161131280 OF OFFICIAL RECORDS.
BY: BY: CITY LNGINLLN, CI I Y UP LL SLGUNOO
PRINT: PRINT: R.C.E. NO.
TITLE: TITLE: EXPIRES
DATE
COUNTY CKINEER'S CERTIFICATE:
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT COMPLIES WITH
ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE
TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY
CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER.
COUNTY ENGINEER
DATE: BY:
CONDOMINIUM NOTE DEPUTY
L.S. NO.
THIS TRACT IS APPROVED AS A CONDOMINIUM PROJECT FOR EIGHT UNITS,
INTEREST IN THOWNERS OMMON REASNTHAT WILL,, IN TURN, PROVIDE THE NECESSARY 00 TREASURER'S CERTIFICATE:
ACCESS AND UTILITY EASEMENTS FOR THE UNITS, I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE
JURISDICTION OF THE CITY OF EL SEGUNDO,.TO WHICH THE LAND INCLUDED
-_ WITHIN THIS SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY
I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN BE PAID IN FULL, HAVE BEEN PAID IN FULL
FILED AND DEPOSITS HAVE BEEN MADE THAT ARE
REQUIRED UNDER THE PROVISIONS OF SECTION 66492
AND 66493 OF THE SUBDIVISION MAP ACT. CIIY INLASUkLK OF IHE CIIY UI EL SEGUNDO DAIL
EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA CITY PLANNING COMMISSION CERTIFICATE
I HEREBY CERTIFY THAT THE PLANNING COMMISSION OF THE CITY OF EL
BY SEGUNDO AT MEETING HELD ON 2016, APPROVED THE
ATTACHED MAP.
DATE
`,akt:2lkEAHY OF IHL UEY UP kL SLUUNDD DATE
PLANNING COMMISSION
I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF -
S HAS BEEN FILED WITH ,
THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF CITY CLERKS STATEMENT:
THE COUNTY OF LOS ANGELES AS SECURITY FOR THE
PAYMENT OF TAXES AND SPECIAL ASSESSMENTS I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE OTT OF EL SEG7NDO BY -
COLLECTED AS TAXES ON THE LAND SHOWN ON THE RESOLUTION NO. ADOPTED Al ITS SESSION HELD ON -
MAP OF TRACT NO. 73745 AS REQUIRED BY LAW. THE DAY OF _ 201 -
APPR VED THE ANNEXtu loos'ANl7 blutuVISIIJm
EXECUTIVE OFFICER, BOARD OF SUPERVISOR OF THE -
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
Ll IY l'.LLHA I71 JHL CITY UP LL SEWHUU DATE
BY
DATE
61
VESTING
TRACTNO . 73745 SHEET 2 OF 5 SHEETS
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
SIGNATURE OMISSIONS 'NOTARY A004OXEDGMMT
THE SIGNATURES OF THE FOLLOWING EASEMENT HOLDERS HAVE BEEN OMITTED ITRUTHFULNESS,A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
UNDER THE PRONSIONS OF SECTION 66436, SUBSECSIUN (a) 3A(I-VIII)OF THE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE SUBDIVISION MAP ACT; THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN INTO A DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE
FEE TITLE AND SAID SIGNATURES ARE NOT REQUIRED BY THE LOCAL AGENCY. ACCURACY, OR VALIDITY OF THAT DOCUMENT
CDC MAR CAMPUS LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, SUCCESSOR
OR ASSIGNEE, EASEMENT HOLDER FOR PARKING PURPOSES BY DEED RECORDED STATE OF S
FEBRUARY 25, 2015 AS INSTRUMENT NO. 201 5 0207 480, OFFICIAL RECORDS,
RECORDS OF SAID COUNTY COUNTY OF 1 SS
THE CITY OF EL SEGUNDO, A MUNICIPAL CORPORATION, EASEMENT HOLDER FOR
INGRESS AND EGRESS, SANITARY SEWER, DRAINAGE, STORM DRAIN, PUBLIC ON BEFORE ME,
UTILITIES, EMERGENCY ACCESS, FIRE HYDRANT, WATER METER, WATER LINE,
TRAFFIC SIGNAL AND SIDEWALK PURPOSES AS DEDICATED BY TRACT NO. 53570, A NOTARY PUBLIC, PERSONALLY APPEARED
FILED IN MAP BOOK 1323, PAGES 22 THROUGH 28, INCLUSIVE, RECORDS OF SAID
COUNTY AND WHO PROVED TO ME ON THE BASIS OF
ASSOCIATION, A CALIFORNIA NON-PROFIT PUBLIC BENEFIT SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE
CAMPUS EL SEGUNDO
CORPORATION, SUCCESSORS A ASSIGNS, EASEMENT HOLDER FOR LI STREET SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT
PARKING AND PEDESTRIAN AND VEHICULAR ACCESS PURPOSES RECORDED HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
FEBRUARY 25, 2015 AS INSTRUMENT NO. 20150207481, OFFICIAL RECORDS, CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
RECORDS OF SAID COUNTY. INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
SOUTHERN CALIFORNIA EDISON COMPANY, A CORPORATION, EASEMENT HOLDER PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
FOR PUBLIC UTILITIES PURPOSES BY DEED RECORDED NOVEMBER 29, 2007 AS I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
INSTRUMENT NO. 20072620789, AND JUNE 25, 2008 AS INSTRUMENT NO. CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
20081131193, ALL OF OFFICIAL RECORDS, RECORDS OF SAID COUNTY.
SOUTHERN CALIFORNIA GAS COMPANY, A CALIFORNIA CORPORATION, EASEMENT WITNESS MY HAND AND OFFICIAL SEAL.
HOLDER TO LAY, CONSTRUCT, MAINTAIN, OPERATE, REPAIR, REPLACE PIPELINES
AND CONDUITS BY DEED RECORDED DECEMBER 13, 2007 AS INSTRUMENT NO, SIGNATURE
20072743206, OFFICIAL RECORDS, RECORDS OF SAID COUNTY.
NAME OF NOTARY
THE CITY OF EL SEGUNDO, A GENERAL LAW CITY AND MUNICIPAL CORPORATION,
EASEMENT HOLDER FOR UNDERGROUND WATER, RECLAIMED WATER, SANITARY COUNTY IN WHICH COMMISSIONED
SEWER AND STORM DRAIN PURPOSES BY DEED RECORDED MAY 14, 2009 AS DATE COMMISSION EXPIRES
INSTRUMENT NO. 20090717071, AND JUNE 22, 2015 AS INSTRUMENT NO,
20150742298 BOTH OF OFFICIAL RECORDS, RECORDS OF SAID COUNTY, COMMISSION NUMBER
KENT HOLTORF, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, SUCCESSOR OR
ASSIGNEE, EASEMENT HOLDER FOR PARKING PURPOSES PER PARKING AGREEMENT NOTARY AQWLErIMM
RECORDED DECEMBER 4, 2015 AS INSTRUMENT NO. 20151525807, OFFICIAL
RECORDS, RECORDS OF SAID COUNTY. A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
FIVE AMIGOS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, SUCCESSOR OR VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
ASSIGNEE, EASEMENT HOLDER FOR PARKING PURPOSES PER PARKING AGREEMENT DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE
RECORDED APRIL 11, 2016 AS INSTRUMENT NO. 20160396419, OFFICIAL RECORDS, TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT
RECORDS OF SAID COUNTY.
ES6. LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, SUCCESSOR OR ASSIGNEE, STATE OF
EASEMENT HOLDER FOR PARKING PURPOSES PER PARKING AGREEMENT RECORDED COUNTY OF ) SS
AUGUST 23, 2016 AS INSTRUMENT NO. 20161000735, OFFICIAL RECORDS,
RECORDS OF SAID COUNTY.
ON BEFORE ME,
THE SIGNATURES OF THE FOLLOWING EASEMENT HOLDERS HAVE BEEN OMITTED A NOTARY PUBLIC, PERSONALLY APPEARED
UNDER THE PROVISIONS OF SECTION 66436, SUBSECTION (a) 3C OF THE
SUBDIVISION MAP ACT. AND WHO PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE
SANTA FE LAND IMPROVEMENT COMPANY, A CALIFORNIA CORPORATION, SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT
SUCCESSOR OR ASSIGNEE, THE OWNERS OF OIL AND MINERAL RIGHTS BY A DEED HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
RECORDED JULY 27, 1943 AS INSTRUMENT NO.. 944 IN BOOK 20145 PAGE 298,
OFFICIAL RECORDS, RECORDS OF SAID COUNTY. CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
CHANSLOR-CANFIELD MIDWAY OIL COMPANY, A CALIFORNIA CORPORATION, PERSON(S) ACTED, EXECUTED THE INSTRUMENT,
SUCCESSOR OR ASSIGNEE, THE OWNERS OF OIL AND MINERAL RIGHTS BY A DEED
RECORDED SEPTEMBER 7, 1945 AS INSTRUMENT NO. 1530 IN BOOK 22243 PAGE I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
336, OFFICIAL RECORDS, RECORDS OF SAID COUNTY. CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
THE SIGNATURE OF PRIVATE EASEMENT HOLDERS FOR INGRESS AND EGRESS,
SANITARY SEWER, DRAINAGE, STORM DRAIN, PUBLIC UTILITIES, EMERGENCY WITNESS MY HAND AND OFFICIAL SEAL.
ACCESS, FIRE HYDRANT, WATER METER, WATER LINE, TRAFFIC SIGNAL AND
SIDEWALK PURPOSES AS DEDICATED BY TRACT NO. 53570, FILED IN MAP BOOK
1323, PAGES 22 THROUGH 28, INCLUSIVE, RECORDS OF SAID COUNTY, MAY BE SIGNATURE
OMITTED UNDER THE PROVISION OF SECTION 66136, SUBSECTION (a)3B OF THE NAME OF NOTARY
SUMIASION MAP ACT SINCE PRESENT OWNERSHIP OF SUCH EASEMENTS ARE
IMPRACTICAL TO DETERMINE, COUNTY IN WHICH COMMISSIONED
DATE COMMISSION EXPIRES
COMMISSION NUMBER
I
62
VESTING
TRACT NO . 73745 SHEET 3 OF 5 SHEETS
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
NOTARY ACKNWLEDGWENT
k NOTARY IERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL PUBLIC COMPLETING CERTIFICATE NOTARY IE
D, WHO UE HTHIS CETIFICA S ATE AND NOT THE DOCUMENT TO WIHTHIS ETIFICATE IS ATCH , AND NOTTTHE
RUHULNESS�ACU R VALIDITY THAT HCUCR THAT
STATE OF ) STATE OF _ )
COUNTY OF 1 SS COUNTY OF ) SS
ON BEFORE ME, ON BEFORE ME,
A NOTARY PUBLIC, PERSONALLY APPEARED A NOTARY PUBLIC, PERSONALLY APPEARED
AND WHO PROVED TO ME ON THE BASIS OF AND WHO PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SATISFACTORY EVtDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE
SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT
HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
PERSON(S) ACTED, EXECUTED THE INSTRUMENT, PERSON(S) ACTED, EXECUTED THE INSTRUMENT,
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL. WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURE SIGNATURE
NAME OF NOTARY NAME OF NOTARY
COUNTY IN WHICH COMMISSIONED COUNTY IN WHICH COMMISSIONED
DATE COMMISSION EXPIRES DATE COMMISSION EXPIRES
COMMISSION NUMBER COMMISSION NUMBER
NOTARY ACKNDWLEMENT NOTARY A fOC11EMT
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE THE ITRUTHFULNESS,D ACCURACY, ORTVALIDITYNOFATHAT DOCUUMENTNOU THE DOCUMENT
RUTHFULNESS, ACCURACY,CERTIFICATE ATTACHED, AND
DOCUMENT
THE 1
STATE OF ) STATE OF ) J
COUNTY OF ) SS COUNTY OF 1.SS
ON BEFORE MEN. ON BEFORE ME,
A NOTARY PUBLIC, PERSONALLY APPEARED A NOTARY PUBLIC, PERSONALLY APPEARED
AND WHO PROVED TO ME ON THE BASIS OF AND WHO PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE
SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT
HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
PERSON(S) ACTED, EXECUTED THE INSTRUMENT. PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL. WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURE S I GNATURE
NAME OF NOTARY NAME OF NOTARY
COUNTY IN WHICH COMMISSIONED COUNTY IN WHICH COMMISSIONED
DATE COMMISSION EXPIRES DATE COMMISSION EXPIRES
COMMISSION NUMBER COMMISSION NUMBER
NOTA?Y AC3LNx EI1G210I
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE ITRUTHFULNESS.DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE
TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT ACCURACY, OR VALIDITY OF THAT DOCUMENT
STATE OF ) STATE OF
COUNTY OF ) SS COUNTY OF } SS
ON BEFORE ME, ON BEFORE ME,
-
A NOTARY PUBLIC, PERSONALLY APPEARED A NOTARY PUBLIC, PERSONALLY APPEARED
AND WHO PROVED TO ME ON THE BASIS OF AND WHO PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE
SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT
HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
PERSON(S) ACTED, EXECUTED THE INSTRUMENT. PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF 1 CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT..
WITNESS MY HAND AND OFFICIAL SEAL. WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURF SIGNATURE
NAME OF NOTARY NAME OF NOTARY _
COUNTY IN WHICH COMMISSIONED COUNTY IN WHICH COMMISSIONED
DATE COMMISSION EXPIRES DATE COMMISSION EXPIRES
COMMISSION NUMBER COMMISSION NUMBER
63
SCALE 1" = 80' VESTING SHEET 4 OF 5 SHEETS
TRACT N0 . 73745
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
i
BOUNDARY ESTABLISHEMENT
/ 1 x
IY WIo
40' Q' Y Z
81
9
RL==117145600.007'
X '32 9 O
N89'S7'4E
L
(PRIVATE STREET) 17.4'
a -AVENUE
MAPLE M N89 7 aYr n co p �
AVENUE M w lB9.o9' 226.48'
s
N 1 23.50'
N
40' ,kD Z W o N 55,581 SO. FT. GROSS 23.50'
O_ oz- 43,139 SQ. FT. NET w
10' cwi�zq°M a
>
wS�m n
13 Q'• m waLLO^ ve P.
N 0 W VI W M l
H o A a w Z vi Iw z"' r 115�Q 11,
w� 25
~ �ac'SNoI
-g6-~ N50'00 Q
W
N90'OD'00'W p z N u
zr 73.DO'
Of
o I n Z ak�QZ SEE SHEET 5
z6o
z ¢ a z¢ w VA
z I F v~i �°z N 2 "J
x w O ' z 56,782 S0. FT. GROSS b
Ln
Z 50,523 S0. FT. NET I Q o
Z o Qo
w o
188.55' � 226.48.
zo N90v0'00'W
w NOT A PART OF
N 00'03'45" W THIS SUBDIVISION
182.56' c^„
i�
a 47' �
'rs
1.0' N OS'S3"26'W 21
r40' p0. 91.1' j 2350' kA{� 11
A (PRIVATE STREET]
CAMPUS DRIVE � �
!A N9Q'OQ'00 E-4SS,81` t
�� S en
N90'00'00"E Y
42.92' <
(L EE
°M M
O y d
l- V1 Q
VAR you' I M N w
V"I?
A - FD.S&W LS 7230, FLUSH, PER
TRACT NO. 53570, M.B. 1323-23/28
ACCEPTED AS CL INTERSECTION
B - FD. L.T.&TAG LS 7230, FLUSH,
PER TRACT NO. 53570, M.B.
1323-23/28
ACCEPTS AS CL INTERSECTION
LEGEND
INDICATES THE BOUNDARY OF THE LAND
BEING SUBDIVIDED BY THIS MAP
64
SCALE 1" = 40' TRACT NTO . 73745 SHEET 5 OF 5 SHEETS
iA IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
LEGEND
INDICATES THE BOUNDARY OF THE LAUD
BEING SUBDIVIDED BY THIS MAP
1
EASEMENT NOTES
❑- EASEMENT OF SOUTHpC% CALIFORNIA EDISON
COMPANY, FOR THE PURPOSE OF PUBLIC UTILITIES
PURPOSES BY DEED RECORDED NOVEMBER 29, 2007
AS INSTRUMENT NO. 20072620789, AND BY DEED
RECORDED JUNE 25, 2008 AS INSTRUMENT NO.
(PRIVATE STREET) 20081131193, BOTH OF OFFICIAL RECORDS,
a- C-\ MAPLE AVENUE RECORDS OF LOS ANGELES COUNTY
a
N '57,47"E I 726,48 n YO ❑2 - EASEMENT OF THE CITY OF EL SEGUNDO, FOR THE
f s� PURPOSE OF INGRESS AND EGRESS, SANITARY
y SEWER, DRAINAGE, STORM DRAIN, PUBLIC
UTILITIES, EMERGENCY ACCESS, FIRE HYDRANT,
186.25' WATER METER, WATER LINE, TRAFFIC SIGNAL AND -
�. SIDEWALK PURPOSES BY TRACT NO. 53570, FILED
- - 545'01'06 E. - IN MAP BOOK 1323, PAGES 22 THROUGH 28, -
23.66' INCLUSIVE, RECORDS OF LOS ANGELES COUNTY
9 8 �I 3❑- EASEMENT OF THE CITY OF EL SEGUNDO, A
GENERAL LAW CITY AND MUNICIPAL CORPORATION,
FOR THE PURPOSE OF UNDERGROUND WATER,
23.50' I + RECLAIMED WATER, SANITARY SEWER AND STORM
DRAIN PURPOSES BY DEED RECORDED MAY 14, 2009
AS INSTRUMENT NO. 20090717071, AND JUNE 22,
r `wo 2015 AS INSTRUMENT NO. 20150742298, BOTH OF
OFFICIAL RECORDS, RECORDS OF LOS ANGELES =
°p COUNTY
= 55,581 SO. FT, GROSS
43,139 SQ. FT. NET " °z ®- EASEMENT OF SOUTHERN CALIFORNIA GAS COW01Y,
A CALIFORNIA COW01RATION, FQR THE PURPOSE OF
{q LAYING, CONSTRUCTING, MAINTAINING,
OPERATING, REPAIRING, REPLACING PIPELINES
AND CONDUITS BY DEED RECORDED DECEMBER 13, -
a 5. -�"� 2007 AS INSTRUMENT NO. 20072743206, OFFICIAL €
-1-2 3] RECORDS, RECORDS OF LOS ANGELES COUNTY. _
__2 T� � 4 5 5Q- PRIVATE EASEMENTS FOR THE PURPOSE OF
Q _ INGRESS AND EGRESS, SANITARY SEWER,
DRAINAGE, STORM DRAIN, PUBLIC UTILITIES,
N�$0 00- EMERGENCY ACCESS, FIRE HYDRANT, WATER METER,
WATER LINE, TRAFFIC SIGNAL AND SIDEWALK
PURPOSES BY TRACT NO, 53570, FILED IN MAP
a as yw• �- w BOOK 1323, PAGES 22 THROUGH 28, INCLUSIVE,
_ w RECORDS OF LOS ANGELES COUNTY
0 1 73.00 Q [61- EASEMENT OF CDC MAR CAMPUS LLC, A
A CALIFORNIA LIMITED LIABILITY COMPANY,
° c a SUCCESSOR OR ASSIGN, FOR THE PURPOSE OF
0 I N ACCESS AND PARKING PURPOSES BY DECLARATION
z F a OF COVENANTS, CONDITIONS AND RESTRICTIONS
N v RECORDED FEBRUARY 25, 2015 AS INSTRUMENT N0,
M 20150207480, OFFICIAL RECORDS, RECORDS OF
II n- LOS ANGELES COUNTY
n �
' 16 0 7Q- EASEMENT OF CAMPUS EL SEGUNDO ASSOCIATION,
N A CALIFORNIA NON-PROFIT PUBLIC BENEFIT
2
"? CORPORATION SUCCESSOR OR ASSIGN, FOR THE
56,782 50. FT. GROSS NIY w PURPOSE OF ACCESS AND PARKING PURPOSES BY
'y 50,523 SO. FT. NET I EASEMENT AGREEMENT RECORDED FEBRUARY 25,
2015 AS INSTRUMENT NO. 20150207481, OFFICIAL
$ RECORDS, RECORDS OF LOS ANGELES COUNTY
EASEMENT OF KENT HOLTORF, LLC, A CALIFORNIA
x LIMITED LIABILITY COMPANY, SUCCESSOR OR
ASSIGN, FOR THE PURPOSE OF ACCESS AND
$ PARKING PURPOSES BY PARKING LICENSE
AGREEMENT RECORDED DECEMBER 4, 2015 AS
23.50 �•- INSTRUMENT NO. 20151525807, OFFICIAL
RECORDS, RECORDS OF LOS ANGELES COUNTY
8 ❑9 - EASEMENT OF FIVE AMIGOS, LLC, A DELAWARE
+ LIMITED LIABILITY COMPANY, SUCCESSOR OR
ASSIGN, FOR THE PURPOSE OF ACCESS AND
N90'00'C'A"W 202..98' > \ PARKING PURPOSES BY PARKING LICENSE
> AGREEMENT RECORDED APRIL 11, 2016 AS
N90-00-00'W 726.48' C INSTRUMENT NO. 20160396419, OFFICIAL
RECORDS, RECORDS OF LOS ANGELES COUNTY
- EASEMENT OF ES6. LLC, A CALIFORNIA LIMITED -
LIABILITY COMPANY, SUCCESSOR OR ASSIGN, FOR
THE PURPOSE OF ACCESS AND PARKING PURPOSES
BY PARKING LICENSE AGREEMENT RECORDED AUGUST
23, 2016 AS INSTRUMENT NO. 20161000735,
OFFICIAL RECORDS, RECORDS OF LOS ANGELES
COUNTY
A - FO. S&W LS 7230, FLUSH, PER TRACT
NO. 53570, M.B. 1323-23/28 1
8 - FD. L.T.& TAG LS 7230, FLUSH, PER
TRACT NO. 53570, M.B. 1323-23/28
C- SET S&W LS 5810, FLUSH =
D - SET T LP, TAGGED LS 5810, FLUSH
65
RESOLUTION NO.
A RESOLUTION APPROVING A FINAL VESTING MAP NO. 73745 FOR
ENVIRONMENTAL ASSESSMENT NO. EA-1125 AND SUBDIVISION
NO. SUB 15-08 TO DIVIDE ONE PARCEL INTO TWO LOTS, LOCATED
AT 2130 EAST MAPLE AVENUE AND 725 CAMPUS SQUARE WEST
IN THE CORPORATE CAMPUS SPECIFIC PLAN (CCSP).
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On September 9, 2015, William Messori, on behalf of the property owner,
Welcome El Segundo, LLC, for Environmental Assessment No. EA-1125
and Subdivision No. SUB 15-08 for Vesting Tentative Map No. VTPM
73745 to divide one parcel into two lots;
B. The applicant proposes to build two office buildings and a parking
structure on Lot No. 2, and proposes to create up to four commercial
condominium units in each of the two buildings; thus, a Tentative and
Final Map are required pursuant to Government Code § 66426. Lot No. 1
will be developed at a future date;
C. On March 10, 2016, the Planning Commission adopted Resolution No.
2788 approving Environmental Assessment No. EA-1125 and Subdivision
No. SUB 15-08 for Vesting Tentative Map No. VTPM 73745; and
D. The Final Vesting Map now requires approval by the City Council.
SECTION 2: Final Map Findings. Based upon the entirety of the record including,
without limitation, the staff report, the City Council approves the Final Map for the
following reasons:
A. The Final Vesting Parcel Map substantially conforms to Vesting Tentative
Map No. VTPM 73745 approved by Planning Commission Resolution No.
2788; and
B. The Final Map conforms to the El Segundo Municipal Code and
Subdivision Map Act (Government Code §§ 66410, et seq.).
SECTION 3: Authorization. The Director of Planning and Building Safety and the City
Clerk are hereby authorized to sign and record said Map and take any further actions
needed to effectuate this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
-1-
66
SECTION 5: The City Clerk is directed to mail a copy of this Resolution to William
Messori and to any other person requesting a copy.
SECTION 6: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 4th day of April, 2017.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 4th day of April, 2017, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
-2-
67
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding 1) Approval of Examination Plan for Maintenance
Craftsworker. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approval of Examination Plan for Maintenance Craftsworker.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: None
Additional Appropriation: N/A
Account Number(s): None
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service & Engagement
Objective: 1 Services are convenient, efficient and user-friendly for all residents
and businesses
Goal: 2 Support Community Safety &Preparedness
Objective: 2 Prepared to respond and pro-actively work to prevent incidents
ORIGINATED BY: Mayra Houston,Hunan Resources Manager V
REVIEWED BY: Lynn Lindberg, Human Resources Director "
aA
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On December 31, 2016, the Maintenance Craftsworker retired after 30 years in the position with
Parks Operation division for Recreation and Parks which has created a vacancy. Upon searching
through the historical documents available to us, there is no evidence of a Council approved
examination plan for the Maintenance Craftsworker; therefore an Examination Plan is necessary
in order to fill the current vacancy.
Staff is recommending that the City Council approve the examination plan that contains the
following examination techniques and weights for the Maintenance Craftsworker classification.
9
68
Examination Plan
Maintenance Craftsworker Open Competitive or Promotional
- Written Exam Pass/Fail
- Structured Technical and
Career Preparation Interview Weighted 100%
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of Initiative Ordinance No. 586 in April 1962.
For departments other than Police and Fire, the plan may consist of any one or combination of
the following techniques:
1. Written;
2. Oral;
3. Demonstration; and
4. Any evaluation of education, experience, or skills or physical fitness, which fairly evaluate
the relative capacities of the applicants.
Police and Fire Departments:
The examination plan for entrance or promotional, for the Police and Fire Departments, shall
consist of a written examination and one or more of the following:
1. Oral;
2. Demonstration; and
3. Any evaluation of education certification, experience, or skills or any test of manual skills or
physical fitness, which fairly evaluates the relative capacities of the applicant.
69
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding 1)approval of a Memorandum of Understanding(Labor
Agreement) between the City of El Segundo and the Police Support Services Employees
Association 2) adoption of a Resolution for Ca1PERS Employer Paid Member Contributions
(EPMC) for the Police Support Services Employees Association to increase the employee PERS
Member Share; and 3) adoption of a Resolution updating the employer's contribution under the
Public Employees' Medical and Hospital Care Act for the Police Support Services Employees
Association. Fiscal Impact: FY 2016-17 - $48,776 and FY 2017-2018 - $89,927
RECOMMENDED COUNCIL ACTION:
1. Approve the Agreement
2. Adopt the Resolution approving the Memorandum of Understanding
3. Adopt the Resolution for the Employer Paid Member Contribution for PSSEA
4. Adopt the Resolution updating the Employer's monthly medical contribution for PSSEA
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Agreement
2. Resolutions
FISCAL IMPACT: FY 2016-17 - $90,918
Amount Budgeted:
Additional Appropriation: N/A
Account Number(s):
Strategic Plan:
Goals: 2, 3 and 5— Support Community Safety, Develop as a Choice Employer and
Workforce and Champion Economic Development and Fiscal Sustainability.
Objectives: Employee retention, provide a competitive hiring environment, maintain stable
and transparent financial environment.
PREPARED BY: Greg Carpenter, City Manager
REVIEWED BY: Lynn Lindberg, Director Human Resources Ar
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Members of the Police Support Services Employees Association
and City representatives met and conferred pursuant to Section 3500 et. seq. of the California
70
Government Code, for the purposes of reaching a labor agreement. Agreement was reached on
Wednesday, March 15, 2017, when the terms were approved by the PSSEA representatives.
The Agreement contains the following provisions which include structural changes to the benefits
associated with positions represented by this bargaining unit. Salary and benefit-related items are
effective the pay period beginning April 15, 2017 unless otherwise noted.
I. Term—4 years,October 1,2014—September 30,2018 (Does not include retroactive changes to
salaries or benefits)
2. Salaries and Benefits— 11% salary increase effective the pay period beginning April 15, 2017
3. Retirement—"Classic" employees shall pay the statutorily required seven percent(7%)PERS
effective April 15, 2017
4. Health Insurance Monthly Contribution—Monthly contribution will be increased from$1160.71
to $1200.00 beginning June 1, 2017
5. Overtime/Compensatory Time
a) Sick leave and vacation time shall not count towards calculating of overtime pay except for
Reimbursable Overtime and Forced Hire Overtime
b) Forced Hire Overtime—defined as when an employee is required/recalled to return to work
by the department
c) Regular Rate of Pay defined
d) 7% EPMC is not paid by City and is not calculated as part of regular rate of pay
6. Education Incentive
a) Converted to fixed dollar amounts
b) Upon Council adoption of MOU, future hires will not be eligible for Education Incentive
7. Longevity Pay
a) Converted to fixed dollar amounts
b) Upon Council adoption of MOU, future hires will not be eligible for Longevity Pay
8. Vacation Payouts—up to a maximum of their applicable annual vacation accrual and paid at
base salary hourly rate rather than the regular rate of pay; no EPMC added to any payouts
9. Employee Assistance Program— City to provide basic level service to employees at no cost.
Employees may voluntarily enroll in the EAP/Outpatient tier at their cost (2017 rate is
$9.52/mo)
10. Sick Leave Payouts - All sick leave payouts shall be at the base salary hourly rate of pay
11. Union Administrative Time reduced from 72 to 20 hours as a group per year to attend Union/
and labor relations meetings.During meet and confer process,City to provide reasonable release
time for participating members
12. MOU Language Changes:
• Pension Reform Language included in MOU
• Regular Rate of Pay—definition clarified to ensure 7%EPMC is not calculated as part
of the rate as it is not applicable to this bargaining unit
• Shift Differential Pay.Clarified shift differential pay to apply to both scheduled and non-
scheduled shift work,including voluntary and mandatory overtime assignment and work
hours that extend into swing or graveyard due to overtime
• Termination Pay—At base salary hourly rate of pay
• Unused Sick Leave Pay—Employees must have a minimum of Five(5)years with the
City in a PSSEA classification required to receive pay for unused sick leave balance.
71
• Wellness Program—Removed
• Flexible Spending Account (FSA) — Update to reflect that FSA account has been
established
• Termination Pay—Paid at the base salary hourly rate of pay
• Family Sick Leave Utilization updated top to reflect applicable family leave laws and
application for use per City policies
• Retiree Medical—Minimum of five(5)years of service credit required with CalPERS in
order to be eligible for paid retiree medical
• Step Advancement—Advancement from Level 1 to Level II includes meeting minimum
requirements posted on the class specification
• Vacation Accrual Schedules—converted to hours
• Vacation Time Sale—Rate of pay shall be at base rate
• Termination Pay—Rate of pay shall be at base rate
• Differential Pay—Language from side letter dated 12/10/13 folded into MOU
• No Layoffs language removed
• Wellness Program removed
• Pension Reform Language Included
• Appendix B, Letter of Agreement t —updated to reflect departed members no longer
eligible.
The total fiscal impact to the current year of implementing this MOU will be approximately$$48,766
and $89,927 for FY 2017-2018. Although the Fiscal Impact represents an initial cost to the City the
fiscal impact can be absorbed into the current Police Department budget due to current staff vacancies
that exist within the Police Support Services group. Staff expects savings to be realized as the structural
changes to the special pays and benefits begin to take effect.
Summary
The City's intent during this period of negotiations has been to accomplish the following:
• Have employees pay their share of their retirement costs thereby reducing the City's long-term
expenses associated with this benefit. In the case of the POA, the PERS member share for
"classic" members equals 7% of both their base salaries and special compensations. The
proposed MOU provides for an 11.0%increase in base salaries to offset the contributions now
required by the employees.
• Address the various special pays offered to members of this bargaining unit by tiering them for
future employees in order to reduce the City's PERS costs and future liability.
• Address the manner in which overtime and sick and vacation leaves are paid in order reduce the
cost of these current and future obligations.
• Contain costs associated with the medical benefit by freezing the monthly medical contribution
during the life of the MOU and eliminating the formula utilized to increase contributions from
year to year.
The proposed MOU addresses each of these major points and provides the City with an avenue to
begin containing current and future costs associated with salary and benefits, while maintaining a
competitive compensation package to further assist in the City's recruitment and retention efforts.
72
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF EL SEGUNDO
AND
THE CALIFORNIA TEAMSTERS, PUBLIC, PROFESSIONAL AND MEDICAL
EMPLOYEES)UNION, LOCAL 911 (POLICE SUPPORT SERVICES EMPLOYEES
BARGAINING UNIT)
ARTICLE / SECTION NUMBER........................................................................... PAGE
Article 1 - General Provisions
1.01 Preamble......................................................................................................., 3
1.02 Conclusions and Term of Agreement............................................................. 3
1.03 Implementation of Agreement........................................................................ 3
1.04 Recognition.................................................................................................... 3
1.05 Management Rights....................................................................................... 4
1.06 Union Membership...................................................... 4
1.07 Organizational Security..................................................................................
4
1.08 Savings..........................................................................................................
5
1.09 No Strike........................................................................................................ 5
1.10 Non-Discrimination........................................................................................ 5
1.11 Steward's Time.............................................................................................. 5
1.12 Union Administrative Time............................................................................ 6
1.13 Grievance Procedure.................................................................................... 6
1.14 Layoff Procedure........................................................................................... 8
1.15 Personnel Policies......................................................................................... 10
Article 2 - Salaries and Benefits
2.01 Salaries..................................................................................................... 11
2.02 Overtime/Compensatory Time.......................................................................11
2.03 Family Emergency Care Sick Leave Utilization............................................. 12
2.04 Uniform Allowance and Replacement........................................................... 13
2.05 Employee Group Insurance Program............................................................ 13
2.06 Retirement..................................................................................................... 14
2.07 Differential Pay............................................................................... .............. 15
2.08 Computer Purchase Program........................................................................16
2.09 Sick Leave..................................................................................................... 16
2.10 Flexible Spending Account............................................................................ 17
2.11 Bereavement Leave/Emergency Leave........................................................ 18
2.12 Step Advancement........................................................................................ 18
2.13 Worker's Compensation Provisions.............................................................. 21
2.14 Holidays........................................................................................................ 22
2.15 Life Insurance...............................................................................................
22
2.16 Vacation........................................................................................................ 22
1
2.17 Vacation Time Accumulation and Sale......................................................... 23
2.18 Vacation Time Accrual - For Temporary Industrial Disability........................ 23
2.19 Long Term Disability Plan............................................................................. 24
2.20 Direct Deposit............................................................................................... 24
2.21 Promotional Examinations....................................................................._..... 24
2.22 Standby Duty.............................................................................. ................ 24
2.23 Educational Incentive Pay..........................................................................r. 25
2.24 Longevity Pay.................................,.............................................. 26
2.25 Training Pay........................ .......................................................... 26
2.26 Court On-Call Pay ..................... ..................................................... 26
2.27 Court Call-Back Pay .................................................................. ..... 27
Article 3 - Other Provisions
3.01 Drug Free Workplace Statement and Substance Abuse Policy.................... 27
3.02 Smoking Policy..............................................................................................
3.03 Education Reimbursement........................................................................... 28
3.04 Catastrophic Leave Bank..............................................................................
3.05 Temporary Service in Higher Classification.................................................. 29
3.06 Promotions....................................................................................................
3.07 Termination Pay............................................................................................ 30
3.08 Jury Duty....................................................................................................... 30
3.09 Physical Examinations.................................................................................. 30
3.10 Joint Labor Management Team.................................................................... 30
3.11 Disciplinary Action - Authority to Take........................................................... 31
3.12 Policies.......................................................................................... 31
Appendix A - Bargaining Unit Classifications ................................................. 32
Appendix B — Side Letter Agreement........................... ...... ... ...... .................. 33
Exhibit 1 — Salary Schedule.................................... . . ... ... ... ............ ... ......... 34
2
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF EL SEGUNDO
AND
THE CALIFORNIA TEAMSTERS, PUBLIC, PROFESSIONAL AND MEDICAL
EMPLOYEES UNION, LOCAL 911 (POLICE SUPPORT SERVICES EMPLOYEES
BARGAINING UNIT)
ARTICLE 1 - GENERAL PROVISIONS
Article 1.01 Preamble
This Memorandum of Understanding (hereinafter "MOU" or "Agreement") is made and
entered into between the CALIFORNIA TEAMSTERS, PUBLIC, PROFESSIONAL AND
MEDICAL EMPLOYEES UNION, LOCAL 911 (POLICE SUPPORT SERVICES
EMPLOYEES BARGAINING UNIT), hereinafter referred to as "Union", and the
management representatives of the El Segundo City Council, hereinafter referred to as
the "City", pursuant to the California Government Code Section 3500 et. seq.
Article 1.02 Conclusions and Term of Aareement
The parties have met and conferred in good faith regarding wages, hours and other
terms and conditions of employment and the benefits contained herein are given in
consideration for the various provisions contained herein which may be a change in the
prior employment practices of the City. Further, it is mutually agreed that this
Memorandum of Understanding shall commence upon Council adoption on October 1,
2014 and end September 30, 2018.
This Memorandum of Understanding contains all of the covenants, stipulations and
provisions agreed upon by the parties regarding terms and conditions of employment.
Therefore, for the life of this Agreement, neither party shall be compelled to meet and
confer with the other party concerning any mandatory meet and confer issue which is
covered by this Agreement.
Article 1.03 Implementation of Aareement
This MOU shall be jointly presented to the El Segundo City Council for implementation
along with all the ordinances, resolutions and such other additional actions as may be
necessary to implement the provisions of this MOU. If the City Council fails to adopt
the necessary ordinances and resolutions to implement the provisions of this MOU, the
parties agree to meet and confer.
Article 1.04 Recognition
The City hereby confirms its recognition of the Union as the exclusive representative of
employees in the Police Department Support Services representation unit, and agrees
3
to meet and confer with the Union on all matters relating to the scope of representation
pertaining to the said employees as authorized by the law. The appropriate unit
represented by the Union is generally described as all full time permanent Police
Department Support Services non-sworn shift schedule employees. This recognition of
the Union shall not be subject to challenge except as provided under the provisions of
the City's Employer-Employee Organization Relations Resolution #3208. The list of
classes within the bargaining unit is attached to this MOU as Appendix A.
Article 1.05 Manaqement Riqhts
Except as limited by the specific and express terms of this MOU, the City hereby retains
and reserves unto itself all rights, powers, authority, duties and responsibilities
confirmed on and vested in it by the laws and the Constitution of the State of California
and/or United States of America.
The management and direction of the work force of the City is vested exclusively in the
City and nothing in this MOU is intended to circumscribe or modify the existing rights of
the City to direct the work of its employees; hire, promote, demote, transfer, assign and
retain employees in positions within the City, subject to the rules and regulations of the
City, discipline employees for proper cause; maintain the efficiency of governmental
operations; relieve employees from duties because of lack of work; take action as may
be necessary to carry out the City's mission and services in emergencies; and to
determine the methods, means and personnel by which the operations are to be carried
out, including the right to contract or subcontract any services performed by the City
and require overtime work by City employees.
Article 1.06 Union Membership
The City agrees to:
1. Provide official dues deductions for all employees who subscribe to Union
membership;
2. Provide official payroll deductions for approved Union insurance and
welfare plans, not to exceed five programs;
3. Provide the Union with a list of newly hired employees in the
representation unit monthly.
Article 1.07 Organizational Securitv
Upon approval of this Agreement by the El Segundo City Council, all unit employees
who voluntarily became members of Union and those unit employees who voluntarily
become members of Union during the term of this agreement shall remain members
until the expiration of the agreement. Notwithstanding the above, employees may
terminate their Union membership within forty-five (45) calendar days prior to the
agreement expiration date. Effective May 1, 2003, a Letter of Agreement between the
California Teamsters Local 911/Police Support Services Bargaining Unit and the City of
El Segundo regarding implementation of Agency Shop provisions was signed by
representatives of the City and the Union. The Union shall indemnify and hold
harmless the City and its Council individually and collectively from any legal costs
4
and/or damages arising from claims, demands, or liability by reason of litigation arising
from this article. The Union agrees to pay the City all legal fees and legal costs
incurred in defending the City or its officers, employers, or agents against any court
action or administrative action challenging the legality or constitutionality of the
provisions of this article or its implementation.
Article 1.08 Savinqs
If any provision or the application of any provision of this MOU as implemented should
be rendered or declared invalid by a final court action or decree or preemptive
legislation, the remaining sections of this MOU shall remain in full force and effect for
the duration of said MOU.
Article 1.09 No-Strike
The Union agrees that during the term of this MOU their members employed by the City
of El Segundo will not strike, or engage in any work stoppage or slow down, engage in
a concerted failure to report for duty, or fail to perform their duties in whole or in part for
the purposes of inducing, influencing or coercing a change in conditions, or
compensation, or the rights privileges or obligations of employment.
The Union also agrees that their members employed by the City of El Segundo will not
refuse to cross a picket line in the performance of their normal and customary duties
nor attempt to influence, either directly, or indirectly, the employees to honor an existing
picket line in the performance of their normal and customary duties as employees.
Article 1.10 Non-Discrimination
The Union and the City recognize and agree to protect the rights of all employees to
join and/or participate in protected Union activities or to refrain from joining or
participating in protected activities in accordance with Government Code Sections 3550
and 3511.
The City and the Union agree that they shall not illegally discriminate against any
employee because of race, color, sex, age, national origin, political or religious opinions
or affiliations and shall act affirmatively to accomplish equal employment opportunities
for all employees. The City and the Union shall reopen any provision of this Agreement
for the purpose of complying with any final order of the Federal or State agency or court
of competent jurisdiction requiring a modification or change in any provision or
provisions of this Agreement in compliance with State or Federal anti-discrimination
laws.
Article 1.11 Steward's Time
Upon timely request and for suitable reasons, the City Manager may authorize release
of the Union Steward or his/her authorized representative from normal duties to assist
in personnel matters involving Union members.
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Article 1.12 Union Administrative Time
Union officers and board members will be allowed up to a total of 20 hours as a group
per year of administrative leave to attend Union and labor relations seminars, when on
a scheduled day off/vacation day. All or part of these hours may be,used for other
conferences or seminars with the approval of the City Manager. During the meet and
confer process, the City shall provide reasonable release time for bargaining unit
members to participate in negotiations.
Article 1.13 Grievance Procedure
The Union may grieve on behalf of an individual, group of employees or the Union as a
whole.
1. DEFINITION OF TERMS
A. Grievance - A grievance is an allegation of a violation,
misinterpretation or misapplication of a specific written
departmental or agency rule or regulation or a specific provision of
this MOU. A grievance is distinct from an appeal of discipline
which is covered by the Personnel Rules and Regulations (Rule 15
and 16).
B. Grievant - A grievant is an employee or group of employees
adversely affected by an act of omission of the agency.
b. Steps within the Grievance Procedures will be completed
within (10) ten working days.
C. Pay- A day is a working day.
D. Immediate Supervisor - The first level supervisor of the grievant.
2. TIME LIMITS
A. Compliance and Flexibilitv - With the written consent of both
parties, the time limitation for any step may be extended or
shortened.
B. Calculation of Time Limits - Time limits for the appeal provided at
each level shall begin the day following receipt of a written decision
or appeal by the parties.
C. Failure to Meet Timeliness - Failure at any level of this procedure to
communicate the decision on a grievance by the City within the
specified time limits shall permit lodging an appeal at the next level
of the procedure within the time allotted had the decision been
given. If the grievance is not processed by the grievant or grievant
in accordance with the time limits, the decision last made by the
City shall be deemed final.
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3. PROCEDURE
Grievances will be processed following the procedures set forth below.
A. Level I - Within ten (10) days of the date the employee reasonably
knew or should have known of the incident giving rise to the
grievance, the employee should make an effort to resolve the
grievance with the employee's immediate supervisor. The
supervisor shall hold discussions and attempt to resolve the
grievance within ten (10) days.
B. Level II - In the event such efforts do not produce a mutually
satisfactory resolution, the employee or employees aggrieved must
reduce their grievance to writing and file it with the immediate
supervisor. Under no circumstances shall the formal written
grievance be filed more than ten (10) days from the date the
employee knew or should have known of the incident giving rise to
the grievance.
Procedure for Filinq a Grievance
In filing a grievance, the employee should set forth the following
information:
a. The specific section of the Memorandum of Understanding,
departmental or agency rules or regulations allegedly
violated, misinterpreted or misapplied.
b. The specific act or omission which gave rise to the alleged
violation, misinterpretation or misapplication.
C. The date or dates on which the violation, misinterpretation or
misapplication occurred.
d. What documents, witnesses or other evidence supports the
grievant's position.
e. The remedy requested.
C. Level III - If the grievance is not resolved by the immediate
supervisor, the grievant may present the grievance in writing to the
department head within ten (10) days. The department head will
respond in writing within ten (10) days.
D. Level IV - If the grievance is not resolved by the department head,
the grievant may present the grievance in writing to the City
Manager within ten (10) days. The City Manager or designee will
conduct an informal hearing and render a decision. Each party
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shall have the right to present witnesses and evidence at the
hearing. The conclusions and findings of this hearing shall be final.
4. MATTERS EXCLUDED FROM THE GRIEVANCE PROCEDURE
A. The grievance procedure is not intended to be used for the purpose
of resolving complaints, requests or changes in wages, hours or
working conditions.
B. The procedure is not intended to be used to challenge the content
of employee evaluations or performance reviews.
C. The procedure is not intended to be used to challenge the merits of
a reclassification, lay-off, transfer, denial of reinstatement, or denial
of a step or merit increase.
D. The procedure is not intended to be used in cases of reduction in
pay, demotion, suspensions or a termination which are subject to
the formal appeal process outlined in Ordinance 586 and the
Personnel Rules and Regulations.
5. CONFERENCES
Grievant(s) and City representatives, upon request, shall have the right to
a conference at any level of the grievance procedure.
6. WRITTEN MATERIAL
Copies of written material which may be used for disciplinary purposes
shall be provided to the employee prior to placement in their official
personnel file. The employee shall have the right to rebut any such
document and have the rebuttal attached to the document prior to it
becoming a permanent part of the employee's personnel file.
Article 1.14 Lavoff Procedure
1. Grounds for Lavoff - Whenever, in the judgment of the City Council, it
becomes necessary to reduce the workforce because of a lack of funds,
lack of work or reorganization, an employee may be laid off, reduced in
classification or displaced by another employee. Such layoff, reduction or
displacement shall result from action of the City Manager or his designee.
Such action shall not entitle the laid off, reduced or displaced employee
to a right of appeal. The City Manager shall recommend to the City
Council each classification to be affected by any such change.
2. Notice to Emplovees - The City shall notify the Union thirty (30) days prior
to the implementation of layoffs, to provide for adequate time to meet and
confer regarding the impact. An employee filling a full time position shall
be given fourteen (14) calendar days prior notice of lay off. Employees
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transferred, reduced or displaced shall be given five (5) calendar days
notice. The City Council may approve a reduction in the notice
requirements, if so recommended by the City Manager.
3, At-Will Emplovees - The City Manager retains the right to layoff or alter
the work assignment of the following employees at any time without notice
or right of appeal: emergency employees, temporary or seasonal
employees, part-time employees, original probationary employees,
promotional probationary employees and employees designated as at-will.
The promotional probationary employee shall revert to his/her previously
held classification and position without loss of seniority.
4. Procedures for Lavoff - A permanent employee in a classification affected
by a reduction in force shall be laid off based on seniority in City service,
that is the employee with the least City service shall be laid off first,
followed by the employee with the second least City service, etc.
Seniority shall be determined by hire date and shall mean seniority in City
service.
5. Breakinra Ties - In cases where two or more employees have the same
date of hire (i.e. equal seniority), retention points for job performance shall
be credited on the basis of the average of the overall evaluation ratings for
the last three (3) years in a classification, provided the last rating had
been filed at least thirty (30) days prior to the date of the layoff notice.
Retention points are as follows:
"Unsatisfactory" Rating - 0 points
"Improvement needed" Rating - 6 points
"Satisfactory" Rating - 12 points
"Exceeds expectations" Rating - 18 points
"Outstanding" Rating - 24 points
In the event of a tie in seniority, the employee with the lowest average of
retention points shall be laid off first. In the event that one or more of the
affected employees do not have a sufficient number of performance
evaluations on file, ties shall be broken by a coin toss.
6. Reduction to a Vacant Position - An employee designated for layoff as a
result of abolition of a position or classification may be offered
appointment to a vacant position in a lower classification, if the employee
is qualified by education and/or experience for such position. If there is
more than one qualified employee to be offered such appointment(s), the
offer(s) shall be based on seniority, with the employee with the highest
seniority offered the position first, then the next highest, etc. If the
employees have the same seniority, then the procedure for breaking ties
set forth above shall apply. An employee accepting such appointment
shall be placed on the step for the lower classification most closely
corresponding, but in no case higher, than the salary step of his/her
previously held position, and the employee will be assigned a new salary
anniversary date on the effective date of the appointment.
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7. Displacement Rights - An employee designated for layoff as a result of
abolition of a position or classification may displace ("bump") an employee
in a lower classification in which the employee has prior service, provided
the laid off person has greater seniority than the employee in the lower
classification
An employee who is bumped shall be laid off in the same manner as
employee whose position or classification is abolished.
8. Salary Placement - An employee who is assigned to a lower classification
as a result of a displacement (bump) shall be placed on the step of the
salary range of the new classification which is closest to the compensation
of the employee in the previous classification, but in no case higher, and
the employee will be assigned a new salary anniversary date on the
effective date of the appointment. The employee shall, however, retain
seniority while his/her name remains on reemployment list or lists.
9. Re-Em0ovment List - The names of permanent employees who have
been laid off under this section (including employees who have bumped
down) shall be placed, in order of seniority from highest to lowest, on a
reemployment list for their classification or any lower classification for
which the employee is qualified by education and/or experience. Persons
on such lists shall retain eligibility for appointment therefrom for a period
of three years from the date their names were placed on the list. As a
vacancy within a classification or lower related classification becomes
available, the name appearing at the top of the list shall be offered the
opportunity to fill the vacancy. The name of an individual selected from
the list to fill the vacancy who refuses the re-employment offer shall be
permanently removed from the re-employment list without right of appeal.
Laid-off employees do not earn seniority credit or benefits while on the re-
employment list.
10. Rights on Re-Emplovment - If a person is reemployed by the City within
three years, the employee's seniority, sick leave and vacation accrual
rates shall be reinstated. Any accumulated sick leave and/or vacation
earnings shall also be reinstated to the extent that the employee did not
receive compensation for such earnings at the time of lay off. Upon
reemployment, employees will be placed on the same salary step held at
the time of lay off.
Article 1.15 Personnel Policies
1. Overtime Distribution - The City shall assign overtime work as equitably as
possible among all qualified employees in the same classification in the
same organizational unit. Such overtime work shall to the extent possible
be assigned on the basis of volunteers. In the assignment of overtime
under this provision, however, management may consider special skills
required to perform particular work.
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2. Good Friday - Employees shall be entitled to use vacation time for leaves
with pay on Good Friday provided such absences are scheduled and
approved by the City.
ARTICLE 2 - SALARIES AND BENEFITS
Article 2.01 Salaries
Effective the beginning of the pay period following Council adoption of this
MOU, the base salary of each affected employee shall be increased by
eleven percent (11%).
Attached to this Memorandum of Understanding as Exhibits I and
incorporated herein by reference, are the base salaries as reflected in the
above provisions of Article 2.01.
Article 2.02 Overtime/Compensatory Time
1. Overtime Calculation - An employee who is required to work more than
forty (40) hours during any given work week shall be compensated at the
rate of one and one-half times his/her regular rate of pay. The City, for
purposes of calculating overtime pay, shall not count sick leave or
vacation time taken as hours worked.
Reimbursable Overtime as defined in Article 2.02(5) and Forced Hire
Overtime are not subject to the sick and vacation paid leave time exclusion
noted above. Forced Hire Overtime is defined to mean when an employee is
required/recalled to return to work by the department. The Supervisor will
release a recalled/rehired employee when there is no circumstance justifying
a hold-over of the person or whenever scheduling does not justify a hold-over
of the person.
A. Regular Rate of Pay Is defined in 29 CFR 778.108 et.seq. The
definition used in this MOU is for general reference and does not override
the specific definitions set forth in the Fair Labor Standards Act (FLSA).
Therefore, as used in this MOU, the "regular rate of pay" is the total
inclusive compensation paid to or on behalf of the employee except gifts,
travel expenses, other reimbursable expenses, payments not mandated
by the MOU or other rules/regulations, retirement and insurance
contributions by the City, overtime and holiday pay. These are examples
only and not intended to be an all-inclusive definition of the "regular rate of
pay." Applicable statutes/case law shall prevail over any MOU definitions
inconsistent with statutes/case law.
The parties acknowledge that the City does not pay the employee's seven
percent (7%) PERS member contribution and consequently the employer
paid member contribution of seven percent (7%) does not apply to this
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bargaining unit and is not to be calculated as part of the regular rate of
pay nor shall it be applied to any leave payouts.
2. Compensatory Time - Employees may substitute compensatory time for
overtime pay if approved by their Department Head as follows:
A. The employee can maintain up to eighty (80) hours of accrued
compensatory overtime at any one time, and carry over unused
time from year to year.
B. The employee may use compensatory time in conjunction with
normal vacation time with prior approval of their Department Head.
C. The employee can use up to forty (40) hours of compensatory time
at any one time.
3. Cash in of Comoensatory Time — Employees may cash in accrued
compensatory time, once per calendar year, at the employee's current
base rate of pay, by notifying the payroll division of their intent to do so no
later than November 20th. Payment to the employee will be made on or
about the 10th of December.
4, Recall Minimum Hours - Employees who are required to return to work at
a time other than their scheduled work day shall be compensated for a
minimum of four (4) hours work.
5. Mandatory Training — Employees who are required to return to work for
training at a time other than their scheduled work day or are required to
arrive to work for training at a time other than their scheduled work day shall
be compensated for a minimum of four (4) hours work. -
Article 2.03 Familv Sick Leave Utilization
The City shall comply with the Federal and State regulations of the Family and Medical
Leave Act, California Family Rights Act, Healthy Workplaces, Healthy Families Act of
2014 ("Paid Sick Leave Law" -AB1522) and other applicable family leave laws.
Affected employees shall be entitled to utilize accumulated sick leave for providing
family medical necessity-related care. Depending upon the applicable leave law,
"family member" may be defined as including but not limited to children, parents (of
employee, spouse, or registered domestic partner), spouse, registered domestic
partner, siblings, grandchildren, or grandparents.
Utilization of said sick leave shall be contingent upon the employee making application
for sick leave use in accordance with the City's policies and providing the required
documentation evidencing that the sick leave is to be distributed because of a family
member receiving medical attention by any type of health care provider.
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Article 2.04 Uniform Allowance and Replacement
The City shall pay uniform, clothing, safety and personnel equipment allowance as
follows:
A. Police Service Officer 1/11 and Police Assistants 1/11 $240 per year or
equivalent per month of active duty.
B. Newly appointed Police Service Officers 1/II shall be provided with a
uniform advance of$110, at the time of appointment.
C. The City reserves the right to provide uniforms in lieu of the allowances
provided for herein.
Affected employees occupying the classifications of Police Service Officer 1/II and
Police Assistant 1/11 shall have unserviceable uniforms replaced by the City by means of
the replacement policies and procedures applicable to sworn uniformed City police
personnel. Said replacement policy shall be in addition to any uniform maintenance
allowance paid to affected employees.
Article 2.05 Employee Group Insurance Proarams
1. Medical
A. Effective January 1991, the City will contract with the California
PERS for the Public Employees' Medical and Hospital Care
Program for medical insurance.
B. Effective June 1, 2017, the monthly City-paid health insurance
premium contribution for medical health insurance is $1200.00.
Upon Council approval of the MOU, the City will file the required
Resolution with CalPERS to increase the monthly City-paid health
insurance premium contribution to $1200.00. Pursuant to
CalPERS' regulations, the increased monthly City-paid health
insurance premium contribution of$1200.00 shall become effective
the first of the month following the month after the Resolution is
received by CalPERS. For example, if the Resolution is received by
CalPERS by September 30th, the new rate will be effective
November 1st.
The $1200 monthly contribution shall remain in effect for the term
of this MOU.
Effective January 1, 2005, employees may opt out of insurance and
receive $250/month in cash. The opt out benefit is only available so
long as the city's insurance rate is not adversely affected by the
"opt out". The employee must provide verification of alternative
coverage in order to opt out and is responsible for the tax
consequences of the cash payment. The cash benefit is not
subject to PERS retirement credit.
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C. Employee Assistance Program — The City shall provide a basic
level of service to employees at City cost. Basic level shall consist
of three (3) sessions per member/per incident/per year.
Employees may voluntarily enroll in the EAP/Outpatient tier at their
own cost; the 2017 monthly rate is 9.52 and is subject to change.
D. Effective upon City participation in the Public Employees' Medical
and Hospital Care Program the City will initiate a future retiree
health insurance contribution program for retirees who participate
in the Public Employees' Medical and Hospital; Care Program.
Employees must have a minimum of five (5) years of service credit
with CaIPERS in order to be eligible for paid retiree medical
insurance.
2. Dental
During the term of this agreement, the City will pay the premium for City
contracted dental insurance for employees and eligible dependents. The
City's aggregate contribution for current dental, optical and life insurance
shall be capped at $135.00 per employee per month.
3. Optical
During the term of this agreement, the City will pay the premium for City
contracted optical insurance for employees and eligible dependents.The
City's aggregate contribution for current dental, optical and life insurance
shall be capped at $135.00 per employee per month.
Article 2.06 Retirement
1. Effective the pay period following Council adoption of this MOU,
employees classified as "classic" PERS members shall pay seven percent
(7%) (pre-tax) of the CaIPERS member contribution.
(a) Tier I - The City has amended its contract with the Public
Employees' Retirement System (PERS) to provide eligible
employees with the benefits of the 2% at age 55 (Modified)
retirement plan in accordance with Government Code Section
21354.
(b) Tier II —The City has amended its contract with the California Public
Employees' Retirement System (CaIPERS) to implement the
2%@60 retirement formula in accordance with Government Code
Section 21353. This formula applies to employees hired on or after
December 30, 2012 who are already members of CaIPERS.
Tier I and Tier II participants will have their final compensation based
upon the "single highest year" pursuant to Government Code
Section 20042.
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(c) Tier III — Members of this bargaining unit who are first employed by
the City on or after January 1, 2013, and are "new employees" and/or
"new members" as defined by AB 340 (Public Employees Pension
Reform Act) shall be provided with the 2%@62 retirement formula.
Members shall be subject to all other statutory requirements
established by AB340, which includes paying 50% of the normal cost
as determined by CalPERS. Members' final compensation shall be
based on the highest annual average compensation earnable during
the 36 consecutive months immediately preceding the effective date
of retirement, or some other 36 consecutive month period designated
by the member.
4. The City has amended the contract between the Board of Administration,
California Public Employees' Retirement System and the City Council,
City of El Segundo to provide Section 21548, "Pre-Retirement Optional
Settlement 2 Death Benefit" for bargaining unit members (local
miscellaneous members).
Article 2.07 Differential Pav
Shift Differential — Effective on the first day of the pay period in which
ratification occurs, employees shall be entitled to shift differential pay of
5% for swing shift and 8% for graveyard for the total number of hours
worked during any shift when a minimum of four (4) hours of an
employee's shift occurs during the swing shift (shift begins on or after
1000 hrs.) or graveyard shift (shift begins on or after 1800 hrs.), as
applicable. Shift Differential pay shall apply to both scheduled and non-
scheduled shift work assignments which include voluntary and mandatory
overtime assignments. Employees whose work hours extend into the
swing or graveyard shifts due to overtime, shall be paid the applicable
shift differential pay for the actual number of hours worked during the
swing or graveyard shifts, in addition to the overtime compensation.
Effective January 1, 2005, employees may not work the same bid shift for
more than 18 months.
Animal Control Differential - Effective October 15, 2000, Police Service
Officers who are specifically assigned to perform "animal control" duties
during a shift, who perform "animal control" duties on an emergency basis
during a specific shift, or who perform "animal control" duties during a
specific shift when no employee is specifically assigned to perform
"animal control" duties shall receive differential pay in the amount of
twenty dollars and twenty-six cents ($20.26) for each specific shift in
which they meet any of these qualifications. (See Appendix E for side
letter.) Animal Control Differential Pay does not apply to a Police Service
Officer II.
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Article 2.08 Computer Purchase Program
1. Contingent upon the City determining that sufficient funds exist for said
purpose, provision to each affected employee of a maximum $4000.00
cumulative interest free loan for an initial purchase of personal computer
hardware, software and ergonomic-related furniture and equipment. An
employee with an outstanding balance on a prior computer loan as of July
1, 1998 will have that amount currently due from the previous loan
subtracted from the amount the employee can borrow interest free under
this program.
2. Subsequent loans or amounts in excess of the above maximum interest
free loan, would be at an interest rate of 3%. All loans would include a 35-
month repayment term.
3. Anti-virus software shall be required as a prerequisite in granting
requested loans
4. The City's determination in this regard is not subject to administrative or
judicial appeal. Loans shall be repaid through payroll deductions over a
three year period. Outstanding loan balances must be paid off at the time
an employee separates from City service and the City shall be authorized
to recover any loan balance by making deductions from the employee's
final check.
5. The City would retain title, as security, to any equipment purchased with
funds from the above described loans, until such time as the loan is fully
paid off. The City is to be notified of any exchange or updating of
equipment.
Article 2.09 Sick Leave
1. Sick Leave Accumulation - Employees shall receive one (1) eight (8) hour
day accumulation for each month's service not to exceed a maximum of
600 hours. Current employees with more than 600 hours of accumulated
sick leave will be allowed to utilize that amount as their personal sick
leave cap throughout the remainder of their service with the City.
2 Minimum Service with Citv of El Segundo to Receive Pav for a Designated
Percentage of Accumulated Sick Leave - Employees who retire must have
been employed for a minimum of five (5) years with the City of El
Segundo in a classification covered by this Agreement in order to receive
pay for unused sick leave balance.
3. Sick Leave Pavment Upon Separation - Affected employees having a
minimum of 5 years of service will be paid for 50% of their unused sick
leave upon death or termination. Employees shall receive 100% of their
unused sick leave upon a service or disability retirement. The rate of pay
for sick leave payment upon separation shall be at the base salary hourly
rate of pay.
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4. Sick Leave - Pavment of One Hundred Percent of Accrual - On the first
day of December of each year, employees who maintain a balance of 600
hours of sick leave accrual shall be paid for one hundred percent (100%)
of sick leave accumulated and not used during the preceding twelve-
month period. Payment shall be made on or before December 10th.
Effective upon Council adoption of the MOU, all sick leave payments
under this provision shall be at the base salary hourly rate of pay.
5. Sick Leave Accrued - Pavment on Termination Prior to December 1st -
Employees who terminate prior to the first day of December while
maintaining a balance of more than 600 hours of sick leave shall also be
paid seventy percent (70%) of their unused accrued sick leave
accumulated since the preceding December 1st. The rate of pay for sick
leave payment upon separation shall be at the base salary hourly rate of
pay.
6. Sick Leave Certification - Any employee taking sick leave shall, upon his
or her return to work, sign a statement certifying the reasons for such sick
leave. Employees absent forty or more consecutive hours must submit a
statement from a doctor that the employee was under his care and is able
to return to work. Upon the recommendation of a Department Director or
his/her designee the City Manager or the Director of Human Resources
may, before allowing such leave or before permitting an employee to
return to work, require submission of a doctor's certificate for any
absence. Any employee who makes a false claim to sick leave or who
refuses to cooperate in an investigation by the City of his or her claim
shall be subject to disciplinary action.
In addition to the above, after an employee has used seventy-two (72)
hours or more of sick leave during the employee's 12-month annual
performance evaluation period, the employee's department head may
require, for each sick leave absence thereafter during the year, that the
employee provide a statement from a doctor verifying that the employee
was under a doctor's care during the absence and that the employee is
now able to return to work. In accordance with Labor Code Section 234
use of family sick leave will not be included when determining whether an
employee has exceeded the 72 hour threshold set forth above.
7. Sick Leave Requests - Requests for sick leave benefits will not
unreasonably be denied. Employees agree not to abuse the use of sick
leave.
Article 2.10 Flexible Spending Account
The City has implemented a Flexible Spending Account pursuant to the terms and
conditions of the Internal Revenue Code as a benefit to members of this bargaining
unit. Each employee is eligible to participate in this plan.
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Article 2.11 Bereavement Leave/Emergencv Leave
A. Bereavement Leave - An employee shall be granted three (3) working
days if he/she is traveling less than five hundred (500) miles one way as
measured from El Segundo City Hall. An employee shall be granted one
(1) workweek if he/she is traveling more than five hundred (500) miles one
way as measured from El Segundo City Hall. Additionally, the definition of
the "immediate family" whose funeral or memorial proceeding qualifies for
the use of bereavement leave, shall include the children, parents, siblings,
grandparents of the employee, the employee's spouse or significant other.
B. Personal Emergencies - Employees, upon request, shall be entitled to
utilize vacation, Personal Leave Day/Floating Holiday or accumulated
compensatory time off for bona fide and substantiated personal
emergencies, i.e. serious illness of immediate family members, and cases
of extreme and unusual hardships of an emergency nature. In certain
circumstances, notification requirements may be waived.
Article 2.12 Step Advancement
1, Step Advancement Basic Salary Schedule - The advancement of a new
employee from Step A shall be on the new employee's anniversary date
which is established as the day immediately following satisfactory
completion of his or her first six months' service; Steps B, C, and D
contemplate one year's service in each of such classification subject to
the limitation of Section F below and the advancements therefrom shall be
on the anniversary date of the employee; Step E contemplates continued
service in such classification until further advancement is indicated by
reason of longevity.
Notwithstanding the above, a supervisor may recommend to the
department head that an employee receive an accelerated advancement
of part or all of the next salary step B, C, D, or E (excluding Longevity Pay
Steps), based on exemplary job performance. If the department head
concurs, he/she shall submit a written report on the prescribed form to the
Director of Human Resources citing specific examples of work performed
by the employee that consistently exceeds expectations and warrants
approval of part or all of the next salary step prior to the employee's
anniversary date. The Director of Human Resources shall submit the
request along with a recommendation for action by the City Manager.
Recommended accelerated salary increases shall be in whole
percentages ranging from 1-5%. An employee may receive more than
one salary step advancement, but in most cases the total granted shall
not exceed 5% in a twelve (12) month period. The accelerated salary
advancement(s) shall not change the affected employee's anniversary
date. In no case shall an employee receive compensation that exceeds
the E-step of their respective salary range.
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2. Class Series Classifications - Notwithstanding the provisions of Section A,
the following classes:
Police Assistant 1/II
Police Service Officer 1/11
The classifications listed above shall be described as class series
classifications and shall be paid at either of two different salary range
levels assigned to each class.
In each of these classes, entry level may be made at two different work
performance, skill, and assigned responsibility levels corresponding to the
two different salary range levels. When entry is made at Level I, the
employee shall progress through steps of the range assigned to that level
in the manner described in Section 1, except as noted below. When entry
is made at Level 11, the employee shall advance through the steps of the
range assigned to that level in the same manner as described in Section
1.
Every person employed at Level I shall be eligible to advance to Level II
without regard to the number of other employees at either of the levels or
budget limitations. To assure the latter, class series positions shall be
budgeted at Level II in all cases. Merit considerations, as clarified by the
factors listed below, shall be the exclusive basis for advancement to Level
11.
When a person is employed at Level I, such employee may be advanced
to Level II upon a determination by the Department Head and approval of
the Director of Human Resources that the employee's work performance,
skill development, and demonstrated ability to perform higher level duties
causes his/her assignment to Level II to be appropriate. No employee
shall be advanced to Level II without such an evaluation.
In making the determination to advance to Level II according to the above-
noted factors, such determination shall not be made simply by subjective
evaluation but shall be upon a finding that the employee's work
performance meets specific criteria developing from the following factors,
among others deemed appropriate:
Length of service at Level I;
Acquisition of minimum requirements posted on the class
specification and specialized skills required of the position;
Achievement of specific job-related goals and objectives during a
specified period of time;
Increased ability to work without close supervision;
19
Ability to exercise increased individual judgment;
Ability to provide leadership and guidance to less experienced
employees;
Ability to understand and properly apply departmental rules;
Ability to produce work which is acceptable both in terms of quality
and quantity and which represents at least the average level of
work produced by other Level II employees.
Specific criteria for advancement within a class series shall be prepared
jointly by each Department Head and the Director of Human Resources.
Such criteria shall be approved by the City Manager. No employee shall
be advanced form Level I to Level II except upon recommendation of the
Department Head and approval of the City Manager.
Whenever an employee is moved from Level I to Level II, such employee
shall be compensated at the lowest rate of compensation provided for in
the higher Level II salary range which exceeds by not less than five
percent the rate of compensation received by said employee at the time of
assignment to Level II, unless otherwise ordered by the City Council.
While occupying a position assigned to a class series classification, an
employee shall serve only one probation period.
3. Longevity Pav - Employees to whom this Chapter applies who are eligible
to receive longevity pay shall receive longevity pay based upon an overall
rating of "standard" or higher as determined by the employee's
performance evaluation. If the employee fails to qualify for longevity pay
because of failure to have attained a "standard" or higher rating, and the
employee's overall performance subsequently improves to at least a
"standard" level, the longevity pay increase shall be granted upon the
issuance of a satisfactory performance report.
4. Step Advancement -Anniversary Date - An employee advanced from any
range to another range of the Basic Salary Schedule shall receive a new
anniversary date which is the date of the change. If the employee
anniversary date falls in the first week of the pay period, the effective date
of the increase will be the first day of that pay period; if the effective date
falls on the second week of the pay period, the effective date of the
increase will be the first day of the following pay period. Other changes in
salary, unless specifically directed by the Council, shall not change the
anniversary date, except for promotions made in accordance with the
Personnel Merit System Ordinance or the Personnel Rules and
Regulations. The City Council reserves the right, at any time, and in its
sole discretion, to change the range number assigned to any officer or
employee and to determine the particular step in any range number which
is to be thereafter assigned to any such officer or employee, subject to
20
meet and confer with the Union. Notwithstanding the above, an employee
in a classification under Section B shall not be assigned a new
anniversary date when he/she is advanced from Level I to Level II in that
same classification.
5. Increases on Merit - Basic Salary Schedule - An employee shall be
eligible for advancement to a higher step on the basis of service time as
described in Section A and satisfactory performance of duties. An
employee will be presumed to merit an increase unless his or her
Department Head, with the concurrence of the Director of Human
Resources notifies the employee in writing no later than the end of the pay
period which begins after said employee's anniversary date that the
increase should be withheld, stating reasons. The reasons shall be
provided to the employee in writing. If the employee's performance
subsequently improves to a satisfactory level, the step increase will be
granted and the date of increase will become the employee's anniversary
date.
Article 2.13 Workers' Compensation Provisions
A. Permanent employees who are members of the Public Employees' Retirement
System and who receive injuries that are compensable under the California Workers'
Compensation Laws (other than those to whom the provisions of Section 4850 of the
Labor Code apply) shall be entitled to receive:
1. Seventy-five percent of the employee's regular salary for any so-called
waiting period provided for in the Workers' Compensation Laws.
2. Thereafter, for a period of up to one year, or until earlier retirement on
disability pension or a finding of permanent and stationary disability by a
medical doctor, the difference between seventy-five percent of the
employee's regular monthly salary and the amount of any temporary
disability payments under the California Workers' Compensation Laws.
Such payment shall cease when the employee receives a permanent
disability award or is physically able to return to work.
3. These payments shall be provided without deductions for State or Federal
Income Taxes, to the extent allowable by the Internal Revenue Service.
B. In the event an employee is physically injured in the line of duty while involved in
animal control, or the detention, transportation, or any other interaction with an
inmate/detainee and such injury results in loss of time, the City shall compensate the
employee for one hundred percent (100%) of time lost from work for the first thirty(30)
calendar days.
In order for an employee to be posted in the payroll book as being off-duty due to
an IOD, the employee must have been injured on-duty or contracted an illness
determined to be work related, sent to the appropriate doctor, and relieved of further
duty for a period of time specified by the examining doctor.
21
Until such certification is made, employees shall be posted as being off sick and
upon such certification shall have their sick time restored.
Article 2.14 Holidays
1. Holidav Schedule - The following Days shall be considered as holidays for
City employees:
January 1St
The third Monday in January (Martin Luther King Jr. Day)
The third Monday in February (President's Day)
The last Monday in May (Memorial Day)
July 4th
The first Monday in September (Labor Day)
November 11th (Veteran's Day)
Thanksgiving Day
December 24th
December 25th
December 31 st
2. Holidav Pav — Police Assistant 1/11 and Police Service Officers 1/11 who
regularly are required to work on holidays, as is the current practice, shall
be paid for one hundred and ten (110) hours in lieu of holidays on or
about the 10th of December.
Article 2.15 Life Insurance
The City will provide a $20,000 Life Insurance policy for each employee.
Article 2.16 Vacation
Employees shall receive either:
ORIGINAL ACCRUAL SCHEDULE
1. Twelve working days per year (96 hours) with full salary for the first seven
years of continuous service with the City.
2. Seventeen working days per year (136 hours) with full salary after seven
years and until the completion of fourteen years of continuous service.
3. Twenty-two working days per year (176 hours) with full salary after
fourteen years of continuous service.
22
OR
ALTERNATIVE ACCRUAL SCHEDULE
1. Twelve days per year (96 hours) from commencement of the first year of
service through and including completion of the fifth year of service.
2. Fifteen days per year (120 hours) upon commencement of the sixth year
of service through and including completion of the tenth year of service.
3. Eighteen days per year (144 hours)upon commencement of the eleventh
year of service through and including completion of the fifteenth year of
service.
4. Twenty-two days per year (176 hours) upon commencement of the
sixteenth year of service and for all years of service thereafter.
An employee desiring to participate in the "alternative" accrual schedule shall so
advise Human Resources Department in writing of their election, no later than
October 19, 1994. Failure to advise of an election to accrue vacation pursuant to
the alternative schedule shall result in the employee continuing to accrue
vacation on the "original" schedule. An election to accrue vacation on the
alternative schedule or maintenance of accrual pursuant to the original schedule,
shall be irrevocable.
For this article, the term "day" shall be the equivalent of eight hours. Vacation time
shall accrue on a monthly basis. Vacation leaves may be taken only after an employee
has completed one year's continuous service.
Article 2.17 Vacation Time Accumulation and Sale
Vacation time shall be accumulated from date of last continuous permanent
employment. All vacation shall be taken at such times as are agreeable to the head of
the department and approved by the City Manager or designee. Earned vacations shall
not be accumulated for a longer period than for two years' service.
Each calendar year, an employee may sell back his/her accumulated annual vacation
up to a maximum of the annual vacation accrual, to which they are entitled by length of
service. Each employee may sell back vacation once per calendar year and only during
the first two-weeks of December. The rate of pay shall be at the base salary hourly rate
of pay.
Article 2.18 Vacation Time Accrual - For Temt)orary Industrial Disability
Notwithstanding the provisions of Article 2.19, employees on temporary industrial
disability may accrue vacation time for longer than two years.
23
Article 2.19 Lonq Term Disabilitv Plan
The City will add all unit members to its currently existing Long Term Disability Plan.
Article 2.20 Direct Deposit
It is agreed between the City and Union that it is in the mutual interest of the City and its
employees that all covered employees utilize the currently available direct deposit
system. Employees who do not desire to utilize direct deposit shall make their wishes
known in writing to the City's Director of Human Resources, together with a statement
of their reasons therefore. Requests for exceptions to this direct deposit policy shall not
be unreasonably denied.
Article 2.21 Promotional Examinations
For the purpose of interpreting Section 2.28.080(B) of the El Segundo Municipal Code,
entitled "Examinations", the City agrees that a sufficient number" shall be three (3)
eligible, qualified applicants who have indicated an interest in a particular promotion in
writing to the Director of Human Resources
Examinations may be specified by the Personnel Officer, as promotional only, as open
only, or as both open and promotional.
Article 2.22 Standbv Dutv
1. Standby duty is the time that employees, who have been released from
duty, are specifically required by their supervisor to be available for return
to duty when required by the City. During standby, employees are not
required to remain at their City work station or any other specified location.
Standby duty employees are free to engage in personal business and
activities. However, standby duty requires that employees:
A. Be ready to respond immediately.
B. Be reachable by paging device or telephone. The City may, in its'
discretion, provide a paging device, e.g., a beeper, to an assigned
standby duty employee.
C. Be able to report to work within one (1) hour of notification.
D. Refrain from activities which might impair their ability to perform
assigned duties. This includes, but is not limited to, abstaining
from the consumption of any alcoholic beverage and the use of any
illegal drug or incapacitating medication.
E. Respond to any call back during the assigned standby duty.
24
Z As with any City equipment, any paging device assigned to an employee
is the responsibility of the standby employee during standby assignment.
The employee is liable for loss or damage to the paging device, which is
caused by the employee's negligence or intentional acts.
3. Failure of an employee to comply with the provisions of standby duty may
subject the employee to discipline, up to and including termination of
employment with the City.
4. For each assigned period of standby duty employees shall be provided
two (2) hours of pay per day.
5. Employees recalled to duty shall receive a minimum of four (4) hours of
recall pay.
6. An employee who uses sick leave or vacation leave during a standby
period, occurring on or after, October 15, 2000, shall not be provided any
form of compensation for the standby period, unless the employee's
department head approves, in writing, the provision of the normal standby
period compensation.
Article 2.23 Educational Incentive Pav
Eligible employees shall be entitled to receive educational incentive pay as shown
below. The incentive is paid on the employee's base salary and shall be paid at the
same times and in the same manner as base salary. Educational incentive pay is
reported as compensation to PERS. Eligibility for educational incentive pay is limited to
those employees who (a) are working in a job classification that does not require a
bachelor's degree or higher degree to qualify for the classification and (b) were
awarded such degree in one of the majors which had been approved by the Police
Chief, in writing, prior to admission of the specific employee into that major.
Educational Incentive Pay
Police Assistant I Associate Degree $94.58/month
Bachelor Degree $189.16/month
Police Assistant II Associate Degree $104.40/month
Bachelor Degree $208.80/month
Police Service Officer I Associate Degree $113.79/month
Bachelor Degree $227.57/month
Police Service Officer II Associate Degree $125.60/month
Bachelor Degree $251.20/month
Bargaining unit members hired after Council adoption of this MOU shall not be eligible
for the Education Incentive Pay.
25
Article 2.24 Longevity Pav
Effective the beginning of the next pay period following Council adoption of the MOU,
employees shall be entitled to the following longevity pay based on full-time, job related
law enforcement experience:
Longevity Pay
Police Assistant I
Completion of 5 years of service $56.75/month
Completion of 10 years of service $113.50/month
Completion of 15 years of service $264.50/month
Completion of 20 years of service $331.04/month
Police Assistant II
Completion of 5 years of service $62.64/month
Completion of 10 years of service $125.28/month
Completion of 15 years of service $292.32/month
Completion of 20 years of service $365.40/month
Police Service Officer I
Completion of 5 years of service $68.27/month
Completion of 10 years of service $136.54/month
Completion of 15 years of service $318.60/month
Completion of 20 years of service $398.25/month
Police Service Officer II
Completion of 5 years of service $75.36/month
Completion of 10 years of service $150.72/month
Completion of 15 years of service $351.67/month
Completion of 20 years of service $439.59/month
Longevity Pay is reported as compensation to PERS.
Bargaining unit members hired after Council adoption of this MOU shall not be eligible
for the Longevity Pay.
Article 2.25 Training Pav
The Department agrees to increase the base salaries of Police Services Officers and
Police Assistants by four and one-half percent (4.5%) while assigned training
responsibilities.
Article 2.26 Court On-Call Pav
A. Except as set forth below, off-duty personnel who are placed in an on-call status for
court during either the morning or the afternoon session will receive three (3)hours
of paid overtime at a rate of time and one-half his/her regular rate of pay as defined
in this MOU for each session the employee is in an on-call status. Off-duty
26
personnel who are placed in an on-call status for court during both the morning and
the afternoon sessions will receive six (6) hours of paid overtime at a rate of time
and one-half his/her regular rate of pay.
Employees will not receive on call pay if they are:
1. Called into court that session (in which the employee will receive call-
back pay).
2. Ordered to report to work
3. Already receiving pay from the City for any other reason (e.g. IOD,
administrative leave, etc).
B. Employees shall not have the option of reporting to work in lieu of being in an
on-call status.
C. Employees who are in an on-duty status are not eligible for court on-call pay.
D. Employees entitled to court on call pay shall accrue "limited use" time off in lieu
of pay.
Article 2.27 Court Call-Back Pav
A. An employee called into court while off-duty shall be paid overtime for all time
served plus travel time or three (3) hours at time and one-half,whichever is greater.
"Off-duty"for the purposes of this section means the officer is not on duty, on paid
administrative leave, on paid IOD leave, or being paid for any other reason.
B. Employees entitled to court on call pay shall accrue "limited use" time off in lieu of
pay.
ARTICLE 3 - OTHER PROVISIONS
Article 3.01 Druq-Free Workplace Statement and Substance Abuse Policv
The parties have met and conferred in good faith regarding the adoption of a Drug-Free
Workplace Statement and Substance Abuse Policy dated July 1, 2008, and the same
shall be implemented concurrent with the adoption of this MOU.
Article 3.02 Smoking Policv
The parties have met and conferred in good faith regarding the adoption of a non-
smoking policy dated October 5, 1994, and the same shall be implemented concurrent
with the adoption of this MOU.
2 i
Article 3.03 Education Reimbursement
1. Reimbursement Procedures - Permanent employees may participate in
the City's Educational Reimbursement Program.
2. Repavment Upon Termination - Employees who participate in the
Educational Reimbursement Program will be required to sign the following
agreement:
"I certify that I have successfully completed the course(s), receiving a
grade of "C" or better. A copy verifying this grade is attached. I agree to
refund the City or have deducted from my final paycheck any educational
reimbursement funds received under this program if I should leave the
City's employ, voluntarily or through termination with cause, within one
year after completion of the course work for which I am to receive
reimbursement. The amount of refund shall be determined in accordance
with following schedule:
When Depart Percentage
1 month after course completion 100%
2 months 100%
3 months 90%
4 months 80%
5 months 70%
6 months 60%
7 months 50%
8 months 40%
9 months 30%
10 months 20%
11 months 10%
12 months 0%
3. Eligible employees may receive no more than one thousand seven
hundred fifty dollars ($1,750.00) per calendar year under this program.
Article 3.04 Catastrophic Leave Bank
The City shall institute a catastrophic leave bank as follows:
1. Purpose - To establish a program whereby City employees may donate
accumulated time to a catastrophic sick leave bank to be used by
permanent, part-time and full-time employees who are incapacitated due
to a catastrophic illness or injury.
2. Definition - A catastrophic illness or injury is a chronic or long term health
condition that is incurable or so serious that, if not treated, it would likely
result in a long period of incapacity.
28
3. Procedures
A. There is established a joint-employer/employee committee
composed of an individual from each recognized employee
organization and a representative of City Administration charged
with administering the Catastrophic Leave Bank.
B. Employees may transfer sick leave, vacation or compensatory
leave to the Catastrophic Leave Bank to be donated to an
employee who is experiencing catastrophic illness and has
exhausted all personal sick leave. Such a transfer can be made on
July 1 of each year on forms provided by the City of El Segundo.
The employee to receive the donation will sign the "Request to
Receive Donation" form allowing publication and distribution of
information regarding his/her situation.
C. Sick leave, vacation and compensatory time leave donations will be
made in increments of no less than one day. These will be hour for
hour donations.
D. Employees must hold a minimum of one hundred (100) hours of
accumulated illness/injury leave after a donation has been made.
E. The donation of time is irrevocable. Should the recipient employee
not use all of the donated time for the catastrophic illness or injury,
any balance will remain in the Catastrophic Leave Bank to be
administered by the committee and utilized for the next
catastrophic leave situation.
Article 3.05 Temporary Service in a Hiqher Classification
When an employee is qualified for and is required for an appreciable period of time to
serve temporarily in and have the responsibility for work in a higher class or position,
when approved by the City Manager, such employee, while so assigned, shall receive
the entrance salary rate of that class or whatever step thereof that is not less than five
percent above his or her present rate, whichever is higher. For the purpose of this
section, "applicable period of time" is defined as ten consecutive working days (eight
working days if on four-ten plan) or longer.
Article 3.06 Promotions
In all cases where an employee promoted to a classification in for which a higher rate of
compensation is provided, then such employee so promoted shall enter into such
higher classification at the lowest rate of compensation provided for such higher
classification which exceeds by not less than five percent the base rate of
compensation, excluding special assignment pay, received by said employee is such
given classification at the time of such promotion, unless otherwise ordered by the City
Council. All supervisors shall be paid a base rate not less than the next higher base
rate than any of their subordinates. In the event that a supervisor is paid a base rate of
29
pay equal to or lower than one of his regularly assigned subordinate's base rate, the
supervisor's base rate shall be advanced to a step in his/her salary range which is next
higher than any subordinate's base pay exclusive of longevity pay, educational
incentive pay, and special assignment pay.
Article 3.07 Termination Pav
Upon termination of employment during a pay period, pay shall be prorated and paid for
each day worked in said pay period at the base salary hourly rate of pay and the
terminal salary warrant shall include accrued vacation pay to the time of termination.
Article 3.08 Jury Dutv
Employees shall be entitled to a leave of absence for jury duty subject to compliance
with all of the following conditions.
A. The employee must provide written notice of the expected jury duty
to his or her supervisor as soon as possible, but in no case later
than 14 days before the beginning of jury duty.
B. During the first two weeks of jury duty, an employee shall be
entitled to receive his or her regular compensation.
C. For any portion of jury duty that extends beyond the first two
weeks, such extended jury duty period shall be without pay.
D. Any compensation for the first two weeks of jury duty, except travel
reimbursement pay, must be deposited with the Director of Human
Resources.
E. While on jury duty, the employee must report to work during any
portion of a day that the employee is relieved of jury duty for three
or more consecutive hours.
F. The employee must provide documentation of his or her daily
attendance on jury duty.
Article 3.09 Phvsical Examinations
The City will allow up to two (2) days of accumulated sick leave per year to be used for
purposes of physical examinations, subject to submission of a doctor's verification. The
City further agrees that requests for sick leave benefits will not unreasonably be denied.
Article 3.10 Joint Labor Manaaement Team
Pursuant to the meet-and-confer process for 1997-98, it was agreed upon that
representatives of the City and the Union shall create joint labor management teams to
foster improved communication and productivity.
30
Article 3.11 Disciplinary Action - Authority to Take
Modify Personnel Rule 14.4 to include the following:
1. Prior to making a final decision to take disciplinary action involving
suspension, demotion, dismissal or reduction in pay, the City Manager
shall give written notice of the proposed action to the concerned
employee. The notice shall include a statement of reasons that a
disciplinary action is being proposed and shall include a copy of the
charges being considered by the City Manager. Except when of a
confidential nature, the supporting documentation will be provided with the
written notice to the employee. A written notice delivered to the
employee's last known address shall constitute adequate notice.
Article 3.12 Policies
The parties have agreed upon an Occupational Injury and Illness Policy, dated June 23,
2004.
For the Police Support Services For the City:
Employees' Association:
i'
Larry Harrington, St Vard Greg Carpenter,
// City Manager
Laurie Eisma, Steward Lynn Lindberg,
Director of Human Resources
rd
Joe Ca ag g� wfd
Gregorio Daniel,
Teamsters' Business Representative
Date Date
31
APPENDIX A
BARGAINING UNIT CLASSIFICATIONS
Police Assistant 1/11
Police Service Officer 1/11
32
Appendix B
Side Letter Agreement to the 2007 — 2010 Memorandum of Understanding between the
City of El Segundo and the El Segundo Police Support Services Employees Association
This side letter memorializes an agreement reached between the City of El Segundo
and the El Segundo Police Support Services bargaining unit represented by California
Teamsters Local 911 to reflect an agreement regarding the terms and conditions of
employment for members of the bargaining unit. All other terms and conditions of the
2007 — 2010 Memorandum of Understanding shall remain in full force and effect.
The parties agree to the following:
1) Any reference to animal control duties in the Police Service Officer I class
specification does not apply to the following personnel: Julio Martinez,
Dean Sumi, Paul Saldana or Jan Mitsuda. However, if any of the listed
personnel choose to perform animal control duties this side letter agreement
would not preclude them from doing so. Nor does it preclude any of the I isted
personnel from promoting to the Police Service Officer II classification once
they have met the minimum qualifications.
2) The City agrees to continue the Police Department's current practice of not
scheduling employees in the job classification of Police Assistant 1/11 to work
on Thanksgiving Day or Christmas Day. This practice is subject to the
emergency and/or operational needs of the Department.
For the El Segundo For the City
Police Support Services of El Segundo
E es Associate n
Dater f 7 Date.
33
EXHIBIT 1
POLICE SUPPORT SERVICES ASSOCIATION
SALARY SCHEDULE
EFFECTIVE
OCC. MONTHLY HOURLY
CODE POSITION STEP BASE PAY BASE PAY
Step A 3,454.90 19.93
Step B 3,627.65 20.93
13ps POLICE ASSISTANT I I Step C 3,809.03 21.98
Step D 3,999.48 23.07
f Step E 4,199.45 24.23
Step A 3,813.57 22.00
Step B 4,004.25 23.10
17ps POLICE ASSISTANT II Step C 4,204.46 24.26
f Step D 4,414.68 25.47
Step E 4,635.41 26.74
Step A 4,156.35 23.98
Step B 4,364.17 25.18
22ps POLICE SERVICES OFFICER I Step C 4,582.38 26.44
Step D 4,811.50 27.76
Step E 5,052.07 29.15
Step A 4,587.84 26.47
Step B 4,817.23 27.79
26ps POLICE SERVICES OFFICER II Step C 5,058.09 29.18
Step D 5,310.99 30.64
Step E 5,576.54 32.17
34
RESOLUTION NO.
A RESOLUTION FOR EMPLOYER PAID MEMBER
CONTRIBUTIONS (EPMC) FOR THE POLICE SUPPORT SERVICES
EMPLOYEES ASSOCIATION (PSSEA)
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council finds and declares as follows:
A. The City Council of the City of El Segundo has the authority to implement
Government Code Section 20691;
B. The City of El Segundo has a written labor policy or agreement which specifically
provides for the normal member contributions to not be paid by the employer;
C. One of the steps in the procedures to implement Section 20691 is the adoption by the
City Council of the City of El Segundo of a Resolution to commence said Employer
Paid Member Contributions (EPMC);
D. The City Council of the City of El Segundo has identified the following conditions
for the purpose of its election to pay EPMC:
• This benefit shall apply to all "Classic" employees of the Police Support Services
Association
• This benefit shall consist of Employer paying 0% of the normal member
contributions as EPMC
• The Employee will pay 7% of the normal member contributions
• The effective date of this Resolution shall be the pay period beginning April 15,
2017.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of El Segundo
elects to pay EPMC, as set forth above.
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption
of the Resolution in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption.
74
PASSED AND ADOPTED this 4th day of Anril 12017.
Suzanne Fuentes,
Mayor
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 7th day of February, 2017, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21" day of
February, 2017.
Tracy Weaver, City Clerk
of the City of R1 Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
75
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE POLICE SUPPORT SERVICES
EMPLOYEES ASSOCIATION (PSSEA)
WHEREAS, (1) The City of El Segundo is a contracting agency under Government Code
Section 22920 and subject to the Public Employees' Medical and Hospital Care Act(the"Act")for
participation by members of the Police Support Services Employees Association.
WHEREAS, (2) Government Code Section 22892(a)provides that a contracting agency subject
to Act shall fix the amount of the employer contribution by resolution; and
WHEREAS, (3) Government Code Section 22892(b)provides that the employer contribution
shall be an equal amount for both employees and annuitants, but may not be less than the amount
prescribed by Section 22892(b) of the Act; and
RESOLVED, (a) That the employer contribution for each employee or annuitant shall be the
amount necessary to pay the full cost of his/her enrollment, including the enrollment of family
members, in a health benefits plan up to a maximum of$1,200.00 per month, plus administrative
fees and Contingency Reserve Fund assessments; and be it further
RESOLVED, (b) The City of El Segundo has fully complied with any and all applicable
provisions of Government Code Section 7507 in electing the benefits set forth above; and be it
further
RESOLVED, (c) That the participation of the employees and annuitants of The City of El
Segundo shall be subject to determination of its status as an"agency or instrumentality of the state or
political subdivision of a State" that is eligible to participate in a governmental plan within the
meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations
pursuant to such Section. If it is determined that the City of El Segundo would not qualify as an
agency or instrumentality of the state or political subdivision of a State under such final Regulations,
CaIPERS may be obligated,and reserves the right to terminate the health coverage of all participants
of the employer.
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint and
direct the City Clerk to file with the Board a verified copy of this resolution, and to perform on
behalf of the City of El Segundo all functions required of it under the Act.
RESOLVED, (e) Under Government Code Section 22892,this Resolution will become effective
April 4, 2017 and will remain effective unless repealed or superseded.
1.
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Resolution No. PASSED,APPROVED AND ADOPTED this 7th day of March, 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracey Weaver,City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
2.
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CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Resolution
No. was duly passed and adopted by said City Council, approved and signed by the
Mayor, and attested to by the City Clerk all at a regular meeting of said Council held on the 7th
day of March, 2017, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 7th day of
March, 2017.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
3.
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RESOLUTION NO.
A RESOLUTION APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO, CALIFORNIA AND
THE POLICE SUPPORT SERVICES EMPLOYEES ASSOCIATION (PSSEA)
The City Council of the City of El Segundo does resolve as follows:
Section 1: Discussions which have taken place in the meet and confer process have
resulted in a mutually agreeable Memorandum of Understanding between the City of El
Segundo and this Bargaining Unit,
Section 2: Staff is authorized to implement all terms and conditions of the Memorandum
of Understanding (entitled "agreement") between the City of El Segundo and this Bargaining
Unit on March 15, 2017. A copy of that agreement is attached as Exhibit "A" and is
incorporated by reference.
Section 3: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
Section 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this 4th day of Anril , 2017.
Suzanne Fuentes,
Mayor
79
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 21s' day of February, 2017, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21St day of
February, 2017.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
80
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: Dr. Don Brann
AGENDA DESCRIPTION:
Consideration and possible action to explore putting together an ad-hoc committee to address the rising
California Public Employees' Retirement System ("CalPERS") costs. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. City Council discuss and consider approving an ad-hoc PERS Committee to address the
rising PERS costs.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Managerlp-
BACKGROUND & DISCUSSION:
At the December 21, 2016, CalPERS Board(the "Board") meeting, it was approved by the Board to
lower the CalPERS discount rate assumption. The discount rate, or long-term rate of return, was
adjusted from 7.5% to 7.0%.
Lowering the discount rate means the City's plan will see an increase in both the normal cost(the cost
of pension benefits accruing in one year for active members)and the accrued liabilities(the future cost
of pension benefits). These increases to the normal cost and accrued liabilities will result in higher
required employer contributions beginning in FY 2018-19.
As displayed in graph 1 below,the City will begin to experience additional pension contributions from
the discount rate change beginning in FY 2018-19. 1 1
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Graph 1: Total annual Ca1PERS pension contributions by the City
$25,000,000
$20,000,000
$15,000,000 -�-c
J
` $10,000,000
Z
$5,000,000
V
$o
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
7.5 0,6 Discount Rate $10,596,497 $11,269,657 $12,422,183 $13,642,946 $14,379,473 $15,227,620 $15,929,139
t7.0 0,6 Discount Rate $10,596,497 $11,269,657 $12,837,825 $14,535,806 $16,499,911 $18,011,363 $19,423,895
In addition to the approved lowering of the discount rate, Ca1PERS is contemplating additional
changes to the pension system to further mitigate risk. These changes will have added budgetary
pressures on the City of El Segundo. The additional steps that could be taken to further mitigate
funding risks include:
• Margins for conservatism: This could be accomplished by either further lowering the
discount rate or by changing other actuarial assumptions to include additional conservatism.
• Systematic De-risking: This would involve changing the asset allocation gradually over time
to lower investment risk and reduce the funding risks outlined in the report.
• Flexible De-risking: This would involve changing the asset allocation but only when good
investment returns permit this to occur without increasing employer rates beyond their
expected levels.
• Multiple Asset Allocation Choices: This would involve providing employers with the ability
to choose from a range of asset allocations (e.g. high, medium and low risk). This option has
been requested by a number of employers.
• Risk Sharing Options: While the Board does not have the ability to change the benefit
structure or member contribution rates, the level of risk could be reduced by either benefit
design or various forms of employee/employer cost sharing. This would require legislative
changes.
In order to effectively address the rising pension costs, City Council is being asked to consider
forming an ad-hoc committee to address the fiscal challenges, as well as potential solutions, the City
will need to confront in the coming years. The composition of this ad-hoc committee is to be
discussed by City Council.
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