2017 Mar 21 - CC PACKET SIGUNDD '
AGENDA
W ! EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS A 350 Main Street
-CENTIKNIAL.
1817.2817
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators, as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. Joe Williams vs. City of El Segundo, WCAB Case Nos. ADJ8956153,
ADJ919246, ADJ9193247, and ADJ 9238922.
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
[GU[ QD EL SEOUNDO CITY COUNCIL
01 COUNCIL CHAMBERS - 350 Main Street
•C E N T E N N 1 A L•
loll-cola
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Reverend Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Council Member Dugan
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PRESENTATIONS
a) Proclamation —April 2017 as "DMV/Donate Life California Month" in El Segundo.
b) Proclamation — 100th Anniversary Concert, Saturday, March 25, 2017, featuring
the El Segundo Concert Band.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Presentation on status of Smoky Hollow Specific Plan.
Recommendation — Receive and file.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
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All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 3015486 through 3015665 on Register No. 11 in the total
amount of $652,587.07 and Wire Transfers from 2/26/17 through 3/12/17 in
the total amount of$3,210,761.13.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
3. Regular Meeting Minutes of March 7, 2017.
Recommendation —Approval
4. Consideration and possible action to accept as complete the Trenchless
Sewer Main Improvement — Eastern Residential Zone, Project No. PW 16-03.
(Fiscal Impact: $510,043.00)
Recommendation — 1) Accept the work performed by Sancon Technologies, Inc.
for PW 16-03 as complete; 2) Authorize the City Clerk to file a Notice of
Completion with the County Recorder's Office; 3) Alternatively, discuss and take
other possible action related to this item.
5. Consideration and possible action to authorize a budget appropriation of
$231,638.81 related to an ongoing contract for professional services with
MIG, Inc. for planning and environmental services related to the Smoky
Hollow Specific Plan Update Project.
(Fiscal impact: $0)
Recommendation - 1) Approve a budget appropriation of $231,638.81 to provide
planning and environmental services; 2) Alternatively, discuss and take other
action related to this item.
F. NEW BUSINESS
6. Consideration and possible action regarding Fiscal Year (FY) 2015-16
Unaudited Year-End and FY 2016-17 First Quarter Financial Review.
(Fiscal Impact: none)
Recommendation — 1) Receive and File FY 2015-16 Year-end and FY 2016-17
First Quarter Financial Review; 2) Alternatively discuss and take other action
related to this item.
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7. Consideration and possible action to receive an informational report on the
Strategic Plan's Key Performance Indicators (KPIs) for the month of
February 2017.
(Fiscal Impact: none)
Recommendation — 1) Receive and file an informational report on February KPIs.
2) Alternatively, discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
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MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator,• and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 15
TIME: 30
NAME:
8
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i) rortamatt' 011 Citp of Q11 begunbo, caiifornfa
WHEREAS, organ,tissue,marrow and blood donation are life-giving acts recognized worldwide as expressions of
compassion to those in need; and
WHEREAS, more than 118,000 individuals nationwide and more than 21,000 in California are currently on the
national organ transplant waiting list,and on average,22 people die each day while waiting due to the
shortage of donated organs; and
WHEREAS, the need for donated organs is especially urgent in Hispanic and African American communities;and
WHEREAS, more than 600,000 units of blood per year are needed to meet the need in California; and
WHEREAS, at any given time, 6,000 patients are in need of volunteer marrow donors; and
WHEREAS, a single individual's donation of the heart,lungs,liver,kidneys,pancreas and small intestine can save
up to eight lives; donation of tissue can save and heal the lives of up to 50 others;and a single blood
donation can help three people in need; and
• WHEREAS, millions of lives each year are saved and healed by donors of organs,tissues,marrow and blood;and
WHEREAS, the spirit of giving and decision to donate are not restricted by age or medical condition; and
WHEREAS, over twelve million Californians have signed up with the state-authorized Donate Life California
Donor Registry to ensure their wishes to be organ, eye and tissue donors are honored; and
WHEREAS, California residents can sign up with the Donate Life California Donor Registry when applying for or
renewing their driver's license or ID cards at the California Department of Motor Vehicles.
NOW,THEREFORE,the Mayor and Members of the City Council of the City of El Segundo,California,in recognition
of National Donate Life Month, hereby proclaim the month of April 2017 as"DMV/Donate Life
California Month"in El Segundo and in doing so we encourage all Californians to check"YES!"
when applying for or renewing their driver's license or I.D. card, or by signing up at t/✓f
www.donateLIFEcalifomia.org or www.doneVIDAcaIifomia.org !
JELSIOUNPAI LIFE-
Mayor Suzanne Fuentes
Mayor Pro Tem brew BoyCes Counci(Member 9VichaeCDugan
CounciCMember CaroCPirsztuk Council Member Don Brann
9
Proclamation
100th Anniversary Concert, Saturday, March 25, 2017
South Bay Music Association and the El Segundo Concert Band
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C. UNFINISHED BUSINESS
1 . Presentation on status of Smoky Hollow Specific Plan.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/26/17 THROUGH 3/12/17
Date Payee Description
2/27/2017 IRS 243,586.89 Federal 941 Deposit
2/27/2017 Employment Development 3,165.74 State SDI payment
2/27/2017 Employment Development 49,595.62 State PIT Withholding
3/1/2017 Cal Pers 6,763.49 EFT Retirement Safety-Fire-PEPRA New
3/1/2017 Cal Pers 6,461.44 EFT Retirement Safety-Police-PEPRA New
3/1/2017 Cal Pers 30,221.76 EFT Retirement Misc- PEPRA New
3/1/2017 Cal Pers 94,252.78 EFT Retirement Misc-Classic
3/1/2017 Cal Pers 267,123.70 EFT Retirement Safety- Classic
3/2/2017 US Bank-Trust Acct 118,000.00 FY 16-17 PARS Contribution
3/3/2017 Health Comp 7,164.21 Weekly claims
3/8/2017 Cal Pers 18,278.43 2017 Replacement Benefit Contributions
3/8/2017 Cal Pers 477,412.81 EFT Health Insurance Payment
3/10/2017 West Basin 1,702,751.68 H2O payment
3/10/2017 Manufacturers &Traders 22,857.46 457 payment Vantagepoint
3/10/2017 Manufacturers &Traders 527.31 IRA payment Vantagepoint
3/10/2017 Nationwide NRS EFT 35,622.10 EFT 457 payment
3/10/2017 State of CA EFT 2,432.52 EFT Child support payment
3/10/2017 Health Comp 2,497.53 Weekly claims
3/10/2017 Joint Council of Teamsters 4,200.00 Vision Insurance payment
3/2/2017 Lane Donovan Golf Ptr 23,788.05 Payroll Transfer
2/20/17-2/26/17 Workers Comp Activity 24,500.89 SCRMA checks issued
2/27/17-3/5/17 Workers Comp Activity 29,887.08 SCRMA checks issued
2/20/17-2/26/17 Liability Trust-Claims 0.00 Claim checks issued
2/27/17-3/5/17 Liability Trust-Claims 1,569.30 Claim checks issued
2/20/17-2/26/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued
2/27/17-3/5/17 Retiree Health Insurance 38,100.34 Health Reimbursment checks issued
3,210,761.13
DATE OF RATIFICATION: 2123/17
TOTAL PAYMENTS BY WIRE: 3,210,761.13
Certified as to the accuracy of the wire transfers by:
Deputy City Treasu er II D e
_ ! Lf
Directo Fin a Date
City Ma g7er Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer\Wire Transfers\Wire Transfers 10-01-16 to 9-30-17 3AS82017 1/1
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 7, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER - Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. Steve Tsumra v. California Public Employees Retirement System (Administrative
Hearing)
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
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MINUTES OF THE REGULAR COUNCIL MEETING
March 7,2017
PAGE NO. 1
14
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1 . Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
March 7,2017
PAGE NO.2
15
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 7, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER - Mayor Fuentes at 7:04 PM
INVOCATION — Pastor Wes Harding, The Bridge
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
PRESENTATIONS
a) Proclamation read by Council Member Brann, presented to Youth Manager,
Sebastian Hansen of Tree Musketeers, proclaiming March 11, 2017 as California
Arbor Day.
b) Proclamation read by Mayor Fuentes, proclaiming March 20, 2017 through
March 24, 2017, as "Southern California Aerospace Days."
c) Presentation read by Margaret Moggia, California Society of Municipal Finance
Officers (CSMFO), presenting Joe Lillio, Finance Director and the Finance
Department, the CSMFO Budget Excellence Award for the City's Fiscal Year
2016-17 budget.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Jeff Schodorf, resident and member of the Southern California Aquatics Masters Swim
program, along with other swimmers, expressed gratitude and appreciation to several
employees of the Plunge, for keeping it up and running.
Eric Stoker, resident and Advancement Chairman for Troop #762, stated Troop #762 is
in the audience to observe the meeting as part of their Citizenship in the Community
Merit Badge.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
MINUTES OF THE REGULAR COUNCIL MEETING
March 7,2017
PAGE NO.3
16
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
1. Approve Warrant Numbers 3015273 through 3015485 on Register No. 10 in the
total amount of $1,483,369.92 and Wire Transfers from 2/13/17 through 2/26/17
in the total amount of$888,734.42. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and/or adjustments; and wire transfers.
2. Approve Regular Meeting Minutes of February 21, 2017.
3. Accept as complete the Sewer Main Repairs at Indiana, Pine, Illinois and
Mariposa and authorize the City Clerk to file a Notice of Completion with the
County Recorder's Office, Project No. PW 16-01.
(Fiscal Impact: $458,397.26)
4. Approve second reading and Adopt Ordinance No. 1548, reauthorizing
Ordinance No. 1418 regarding the Public, Educational, and Governmental (PEG)
access support fee concerning State Video Franchise agreements.
(Fiscal Impact: $0)
5. Adopt revised Resolution No. 5026, updating the employer's contribution under
the Public Employees' Medical and Hospital Care Act for the El Segundo Police
Officers' Association from $1334.91 to $1425.02.
(Fiscal Impact: None)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann to
approve Consent Agenda items 1, 2, 3, 4, and 5. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR COUNCIL MEETING
March 7,2017
PAGE NO.4
17
F. NEW BUSINESS
6. Consideration and possible action regarding authorization for the City Manager to
enter into a three-year agreement no. 5290 with Insight, as approved to form by
the City Attorney, to provide Microsoft software support and upgrades in an
amount not to exceed $225,987.00 (3 Years at $75,329.00 per year).
(Fiscal Impact: $75,329.00)
Greg Carpenter, City Manager, introduced the item.
Captain Brian Evanski, reported on the item.
Council Discussion
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan,
authorizing the City Manager to enter into a three-year service, maintenance and
upgrade agreement, as approved to form by the City Attorney, with Insight in an amount
not to exceed $225,987.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER — Chief Tavera, per Mayor Fuentes, gave a report
on the current crime rate in El Segundo and how the department is succession planning
and recruiting for open positions.
H. REPORTS — CITY ATTORNEY — Reminded everyone of the upcoming Planning
Commission meeting on Thursday, March 9, 2017 at 6:00 PM, which will feature the
legislation concerning the Accessory Dwelling Units and encouraged all to attend the
meeting.
1, REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Attended the Library's Volunteer Luncheon, visited Top Golf in
Roseville, CA., inquired on the status of Sepulveda Blvd/PCH renaming and mentioned
the parking of Oversized Vehicle Ordinance that recently passed and reminded the
community it was a quality of life decision, not a monetary decision and lastly, stated he
would like to see a study committee set up to come up with recommendations and steps
concerning the future of the PERS program.
Council Member Pirsztuk — Thanked all who voted today, stated the Arts and Culture
Committee held their first meeting, encouraged all to visit the current ESMoA exhibit
and thanked all who participated in the High School Career Day.
MINUTES OF THE REGULAR COUNCIL MEETING
March 7,20]7
PAGE NO. 5
18
Council Member Dugan —Thanked the Southern California Aquatics Master's
Swimmers for acknowledging the Plunge employees and hopes the City is doing all it
can to keep the Plunge up and running.
Mayor Pro Tern Boyles — Acknowledged Tree Musketeers and the upcoming Arbor Day,
acknowledged Troop #762 for attending the Council Meeting, attended the Technology
Committee meeting and met with LAX to advocate for El Segundo as the airport
expands.
Mayor Fuentes — Attended the South Bay Cities Counsel of Government General
Assembly, attended the Los Angeles Economic Corporation, Economic forecast
meeting, attended the Library Volunteer luncheon, attended Supervisor Hahn's
reception for local elected officials, attended the El Segundo Chamber Government
Affairs Committee meeting, threw out the first pitch at the 50th Anniversary, Opening
Ceremony for Girls' Softball, attended the Board of Airport Commissioners meeting and
spoke out against the LAMP Project, attended the ESMoA opening and was a panelist
on policy for the Society of Women Engineers and will be attending Woodley's Wings
and Wheels Open House and Stem Expo on Saturday, March 11, 2017.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
Memorial — James Ky Fauk
ADJOURNMENT at 7:56 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
March 7,2017
PAGE NO.6
19
EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Trenchless Sewer Main
Improvement — Eastern Residential Zone, Project No. PW 16-03. (Fiscal Impact:
$510,043.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work performed by Sancon Technologies, Inc. for PW 16-03 as complete;
2. Authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
Project Location Map
FISCAL IMPACT: Included in the adopted budget
Amount Budgeted: $653,000.00
Additional Appropriation: N/A
Account Number(s): 502-400-8204-8647 (Sewer Enterprise Fund, Main Repairs)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Environment
Objective: 1 City infrastructure is well maintained
ORIGINATED BY: John Gilmour, Senior Engineering Associat
REVIEWED BY: Ken Berkman, Interim Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2010, Advanced Sewer Technologies (AST) conducted a video inspection and conditional
assessment on the City's sanitary sewer collection system's pipes and manholes. Staff used the
AST report to prioritize the City's sewer repair and replacement needs, resulting in the
development and delivery of this critical project. The repairs focus on locations in the Eastern
Residential Zone of the City and include a few locations in the commercial area east of Sepulveda
Blvd. (See attached Project Location Map.)
The repairs of these sewer segments will ensure the continued optimal operation of the sewer
system and mitigate system problems. 4
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On February 2, 2016, Council awarded a construction contract to Sancon Technologies, Inc.
(Sancon) in the amount of 567,577.00. Construction began April 4, 2016 and was successfully
completed on February 10, 2017. Change orders included deduction of spot repairs due to high
unit cost and increase of manhole to manhole repairs due to low unit cost. This change in strategy
resulted in 11,700 ft. of sewer lines being repaired from manhole to manhole at a reduced total
project cost compared to the original planned 8,600 ft.
Staff respectfully recommends Council accept the work performed by Sancon for PW 16-03,
Trenchless Sewer Main Improvements—Eastern Residential Zone, as complete and authorize the
City Clerk to file a Notice of Completion with the County Recorder's office. The unspent budgeted
amount will return to the sewer fund for future sewer infrastructure improvements.
Accounting Summary:
$567,577.00 Sancon Technologies, Inc. Contract Amount
—$58,530.00 Change Orders
+$816.00 Advertising for Bids in Newspaper
$510,043.00 Total Funds Spent
$653,000.00 Amount Budgeted for the project
-$510,043.00 Total Funds Spent
$ 142,957.00 Unspent Budgeted Amount Returned to the Sewer Fund
21
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Trenchless Sewer Main Improvement— Eastern Residential Zone
Project No. : PW 16-03 Contract No. 4976
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on February 21, 2017. The work done was: Sewer Lining.
6. On March 21, 2017, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Sancon Technologies, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Various
City Streets.
9. The street address of said property is: None
Dated:
Ken Berkman
Interim Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2017 at El Segundo, California. 90245
Ken Berkman
Interim Public Works Director
22
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23
EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize a budget appropriation of $231,638.81
related to an ongoing contract for professional services with MIG, Inc. for planning and
environmental services related to the Smoky Hollow Specific Plan Update Project. (Fiscal
impact—$0)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation of$231,638.81 to provide planning and environmental
services;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. City Council Agenda Statement of August 5, 2014
2. Minutes of City Council meeting, August 5, 2014 (excerpt)
3. Expenditure Status Report for"Trust Funds-Project Deposits Nonrefundable" account
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: $231,638.81
Account Number(s): Trust Funds-Project Deposits Nonrefundable-708-400-2404-4206
STRATEGIC PLAN:
Goals: 4(a) Physical infrastructure & 5(a) Economic growth and vitality
Objectives: Optimization of city resources & encourage vibrant business climate
ORIGINATED BY: Gregg McClain, Planning Manager 60�
REVIEWED BY: Sam Lee, Planning and Building Safety Directo
Joseph Lillio, Finance Director �– '
APPROVED BY: Greg Carpenter, City Manager f,,
BACKGROUND AND DISCUSSION:
The requested appropriation of$231,638.81 is part of$396,000 that was appropriated in 2014 for
the Smoky Hollow Specific Plan Update Project. Work continues on the project through our
consultant, MIG, Inc. The requested budget appropriation will cover invoices for work already
performed as well as future work through the term of the contract, but not to exceed $231,638.81.
The project was originally authorized and funded by the General Plan Maintenance Fund(GPMF),
which is a restricted-use revenue fund that is linked to a surcharge on building permits and is not
part of the General Fund. Subsequently, the funds were transferred to an expenditure account
where they sit today. A new purchase order cannot be prepared without this appropriation.
24
RECOMMENDATION
Staff recommends the City Council authorize the appropriation of $231,638.81 related to an
ongoing contract for professional services with MIG,Inc. for planning and environmental services
related to the Smoky Hollow Specific Plan Update Project.
25
EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding a contract with MIG, Inc. to provide planning and
environmental review services for the Smoky Hollow Specific Plan Update Project affecting
property located within the Smoky Hollow Specific Plan area. (Fiscal Impact: $396,000 (from
the General Plan Maintenance Fund))
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation of up to $396,000 to provide planning and environmental
review services;
2. Authorize the City Manager to execute a Professional Service Agreement for environmental
review services, in a form approved by the City Attorney, not to exceed$396,000; and/or;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. MIG, Inc. Cost Proposal
2. MIG, Inc. Schedule
3. MIG, Inc. Proposal for Preparation of an Environmental Impact Report for the Smoky
Hollow Specific Plan Update Project.
FISCAL IMPACT: $396,000
Amount Budgeted: $0
Additional Appropriation: $396,000
Account Number(s): 708-278-0000-1278 (General Plan Maintenance Fund)
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter,City Manager
BACKGROUND AND DISCUSSION:
Upon receipt of the final report prepared by the Urban Land Institute Technical
Assistance Panel ("ULI TAP") regarding analysis of Smoky Hollow, the City Council
directed staff to prepare an implementation plan for the recommendations of the ULI
TAP report relating to five major tasks that included an update to the Smoky Hollow
Specific Plan. Planning and Economic Development staff prepared an implementation
plan and requested Council direction regarding the plan. Staffs report also included a
request for funding for tasks identified in the implementation plan including the Smoky
Hollow Specific Plan Update. In August 2012 Planning staff estimated the cost of the
Smoky Hollow Specific Plan Update $400,000 and requested the Council authorize
$400,000 to be funded over two fiscal years from the General Plan Maintenance Fund.
1
67
26
At that time, Planning staff advised that a precise cost to complete the Smoky Hollow
Specific Plan update would be provided when the Council selects the City's consultant
team. The City Council authorized the requested budget and implementation plan.
The General Plan Maintenance Fund ("Fund") is not part of the General Fund and the
revenue is generated by a surcharge fee on building permits to pay for the overhead of
updating and maintaining the City's General Plan as allowed by State Law. The revenues
collected can only be used for this purpose. Funding for the update of the Specific Plan
can be provided through the General Plan Maintenance Fund. The City Council
approved the budget authorization and directed staff to prepare a Request for Proposal
(RFP) for consultant services for planning and environmental review. The "Fund"
increases by a variable amount each year but averages approximately $100,000 a year.
The total amount currently accrued in the Fund as of July 29, 2014 is $552,738.87.
The ULI TAP final report recommendation to update the Smoky Hollow Specific Plan
included several specific sub-tasks that include: create new vision for Smoky Hollow;
identify preferred land uses; upward adjustments to intensity (floor area ratio); revise
and/or implement parcel consolidation opportunities; identify areas as centers for activity;
rewrite existing development standards; and prepare an Environmental Impact Report
(CEQA document).
Due to the complex and time-intensive nature of these tasks and the expertise needed in a
wide range of disciplines for the Environmental Impact Report and the preparation of the
Specific Plan, Planning staff recommended retaining a planning and environmental
consultant for the project. Planning staff will provide contract administrative services;
direction of the consultant; review of all environmental documents,technical studies, and
specific plan text; oversight and coordination of the community participation process;
participation in presentations; and preparation of notices, staff reports, and various other
documents. Staff anticipates that the update of the Smoky Hollow Specific Plan
including the preparation of a Program EIR will require approximately 15 months to
complete depending upon the community outreach process and time needed to draft the
Specific Plan based upon that process.
Planning staff prepared and issued an RFP for the Smoky Hollow Specific Plan Update
on March 27, 2014. Nineteen firms were notified. Two mandatory pre-bid meetings
were held in April 2014 that included an informational presentation and site tour for the
consulting firms. Bids were due by May 5, 2014. Several firms decided to team with
each other for various components of the required services. Four teams were interviewed
in June 2014. The lead firms for the four teams interviewed included MIG, Inc., RRM,
Placeworks and Gensler. Following the interview process Staff proceeded with
negotiations regarding refinement of the scope of work, schedule and budget with the two
top firms: MIG, Inc. and RRM.
Negotiations also included adding a task to prepare traffic and CEQA analysis regarding
the reclassification of Grand Avenue for the street segment west of Sepulveda Boulevard
from a "Secondary Arterial" to a "Commercial Collector Street." Planning and Public
Works staff are of the opinion that the Secondary Arterial classification is excessive and
inappropriate to accommodate the traffic demand west of Sepulveda Boulevard. A
68
27
Secondary Arterial which is a minimum of 98 feet in width includes the provision of 3
vehicle travel lanes in each direction with center left hand turn lanes. A Commercial
Collector is a minimum of 60 feet in width and includes the provision of 2 vehicle travel
lanes in each direction with no center left hand turn lanes. Due to the current designation,
Staff is required to take dedication of land for the City for street widening purposes for
development projects that require planning entitlements in order to comply with the
City's General Plan. City staff has been required to take dedications and/or irrevocable
offers to dedicate land for a few development projects along Grand Avenue. Planning
and Public Works Staff is of the opinion that even if the City increases the maximum
allowed Floor Area Ratio in the Smoky Hollow Specific Plan Area as part of the Plan
Update process, the high capacity that the classification Secondary Arterial
accommodates would not be needed for Grand Avenue. A few years ago, Planning Staff
obtained a rough cost estimate to conduct this same analysis that could allow the City to
change the street classification from a traffic engineering consulting firm. The cost
estimate was up to $125,000 to complete the analysis. Staff believed that independent
analysis of this issue was not cost efficient and that this analysis would be pursued the
next time the City conducted a General Plan Update. Additionally, the General Plan
Maintenance Fund had limited resources at the time the estimate was obtained. Staff has
determined that it would be appropriate and cost effective to conduct this analysis now in
conjunction with the Smoky Hollow Specific Plan Update because it adds limited cost to
the project since a traffic study and complete environmental review is required for the
Plan Update.
Both MIG, Inc. and RRM provided similar project schedules and budgets following
discussions with City staff regarding the refinement of the scope of work and
corresponding budget and schedule. RRM's budget was slightly lower than MIG, Inc.
($348,876 versus $360,064 not including any contingency funds). However, Staff
believes that throughout the proposal and interview process, the MIG, Inc. team
(including their traffic, economic and urban design sub-consultants) demonstrated that
they are the most qualified team that will meet the City's needs and therefore justifies
their selection. City staff believes that the MIG team demonstrated: 1) the greatest
understanding of the project and the past history of the area, and 2) vision and creativity
regarding potential flexible approaches and options to land uses, development standards,
design standards, and potential uses and/or dual uses of public space (streets, alleys,
plazas,parks and public gathering spaces)that will facilitate a conducive environment for
the types of uses the City wishes to support and encourage for the future of the Smoky
Hollow Specific Plan area.
Key features of the recommended consultant's scope of work includes: 1) an analysis of
land use, zoning and development trends and options (including analysis of use of FAR
vs. no FAR development controls), 2) an urban design survey of the architectural
patterns, themes, and character of Smoky Hollow to encourage preservation, 3) an
employment baseline analysis and evaluation of current businesses, 4) a real estate
market overview regarding market conditions for standard office, creative office and
small manufacturing land uses, and two case studies regarding districts that support these
uses, 5) a building prototype financial feasibility analysis for office and small
manufacturing uses on typical sized lots in Smoky Hollow, 6) mobility and enhanced
parking analysis tiering off of RSG's parking in-lieu fee analysis, 7) community outreach
69
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that includes one day of stakeholder interviews, 2 community workshops, an EDAC
meeting presentation, and a joint study session with the Planning Commission and City
Council(separate from required Planning Commission and City Council public hearings),
and 8) creation of a placemaking toolkit for the City for buildings, streets, alleys and
public spaces that makes the district attract creative and innovative uses and businesses.
The proposed budget is $360,064. Typically a project of this size and complexity would
include a contingency of 10 to 20%. Staff recommends including a contingency amount
in the amount of$35,936 which is approximately 10% of the proposed budget for a total
of $396,000. The purpose of the contingency is to allow for (1) additional public
outreach, meetings, and hearings, depending upon the level of public involvement during
the course of the project, and (2) more extensive response to comments for the EIR if
needed. The proposed contingency amount will ensure the most efficient and timely
processing of the project without delays for additional budget requests.
Recommendation
The Planning and Building Safety Department requests that the City Council: 1) approve
a budget appropriation of $396,000 from the General Plan Maintenance Account for
planning and environmental consulting services from MIG, Inc.; and 2)authorize the City
Manager to execute a Professional Services Agreement with MIG, Inc. in a form
approved by the City Attorney,for a total not to exceed$396,000.
P:\Planning & Building Safety\0 Planning - Old\PROJECTS (Planning)\1001-1025\EA-1011\RFP for SHSP
Update\CC Report Award Contract Smoky Hollow Specific Plan Update.2014.08.05
70
29 T-
10.Approve a budget appropriation of up to $396,000.00 to provide planning and
environmental review services for the Smoky Hollow Specific Plan Update
Project and authorize the City Manager to execute a Professional Service
Agreement No. 4664 with MIG, Inc. for environmental review services, in a form
approved by the City Attorney, not to exceed $396,000.00
(Fiscal Impact: up to $396,000.00 (from the General Plan Maintenance Fund)).
11.Adopt Resolution No. 4881 authorizing the destruction of identified records in
accordance with the provisions of Section 34090 of the Government Code of the
State of California.
(Fiscal Impact: Not to exceed $1,000.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve the amended Consent Agenda items 3, 4, 5, 6, 8, 10 and 11. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0. "Mayor Pro Tern Abstained from voting
on item #10 due to a conflict of interest. Therefore, the item passed with a 4/0 voice
vote.
PULLED ITEMS:
9. Consideration and possibly: action regarding adoption of a Resolution appointing
City Council Member Mike Dugan, Director of Finance Deborah Cullen, and
Fiscal Service Manager Angelina Garcia, or designee to serve as board member,
alternate board member, and substitute alternate board member on the
Independent Cities Risk Management Association (ICRMA) governing board.
(Fiscal Impact: none)
Council Discussion
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Atkinson to
adopt Resolution No. 4880. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
F. NEW BUSINESS
12.A Status Report on the City's Residential Sound Insulation (RSI) Program and
consideration and possible action to add a Construction Coordinator to the staff
of the City's Residential Sound Insulation (RSI) Program.
(Fiscal Impact: $120,000 annually, but no fiscal impact to the General Fund)
James O'Neill, Program Manager, gave a presentation and answered Council
questions.
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5,2014
PAGE NO.7
30
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31
EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2017
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding Fiscal Year (FY) 2015-16 Unaudited Year-end and
FY 2016-17 First Quarter Financial Review. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
(1) Receive and File FY 2015-16 Year-end and FY 2016-17 First Quarter Financial
Review.
(2) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): None
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 1 The City will maintain a structurally balanced budget
2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Fiscal Year 2015-2016 Year-end
General Fund Year-End Results
FY 2015-16 General Fund operations resulted in total revenues (unaudited) of $65,367,971,
compared to year-end projections of$64,629,167, resulting in a positive variance of$738,804.
Total General Fund expenditures (unaudited) were $62,610,307, compared to year-end
projections of $63,682,184, resulting in a savings of $1,071,877. The additional revenue and
reduction in expenditures resulted in an increase to the September 30, 2016 fund balance of
l
32
$1,810,681 as reflected in Table 3; from the projected $14.1 million to $15.9 million. Table 1
categorizes the various General Fund revenue sources and compares the projected FY 2015-16
year-end as presented in September 2016 to the revised year-end actual (unaudited):
Table 1 —FY 2015-16 Year-end Revenues—Estimates v. Actual (unaudited)
,
1 I
1 1 Change! ,
' 1 1 11
in Estimate in
II
1
Business License $11,950,324 $12,075,832 $125,508 1.1%
Sales & Use Tax 10,473,295 9,854,210 (619,085) -5.9%
Sales Tax in Lieu 2,235,342 2,235,342 - 0%
Property Tax 6,709,000 6,933,644 224,644 3.3%
Transient Occupancy (TOT) 7,200,000 7,597,007 397,007 5.5%
Charges for Services 4,776,750 4,937,295 160,545 3.4%
Utility User's Taxes (UUT) 5,388,904 5,446,357 57,453 1.1%
Franchise Tax 3,101,000 3,063,819 (37,181) -1.2%
Cogeneration Electric 910,000 948,125 38,125 4.2%
License& Permits 1,805,502 1,913,390 107,888 6%
Fines & Forfeitures 385,875 343,582 (42,293) -11%
Tax Resolution Agreement 5,381,035 5,381,035 - 0%
Interest on Investments 711,028 574,478 (136,550) -19.2%
Other Revenues 3,601,112 3,637,123 267,500 7.4%
Total General Fund Revenues,
Net of Transfers 64,629,167 64,941,239 312,072 0.5%
Transfers In 0 426,732 0 N/A
Total General Fund Revenues $64,629,167 $65,367,971 $738,804 1.1%
As noted in the table above, the major changes to estimates in revenues are as follows:
- Sales & Use Tax — Continued low fuel prices had negative pressure on sales tax estimates.
There was a negative audit adjustment from the State Board of Equalization in the amount of
$394,000. Also, there was a misallocation of sales tax in the amount of $136,000 that
should have gone to the City but was misallocated to the County Pool. This misallocation
will be corrected in FY 2016-17.
- Property Tax—Property value increased for both secured and unsecured property, primarily
due to improvements. This resulted in an increase of$224,644, or 3.3% compared to year-
end estimates.
- T.O.T. — This is a direct impact of Measure B revenues and an overall increase in hotel
occupancy.
Charges for Services — Various zoning and planning fees were up due to several one-time
development projects coming in earlier than expected. This amounts to an increase of 3.4%
or $160,545 from earlier estimates.
2
33
Cogeneration Electric This category came in $38,125, or 4.2% higher than expected,
primarily due to higher than anticipated production in power plant operations.
- Fines & Forfeitures — Parking citations and towing fines came in slightly lower than
anticipated resulting in an 11% decrease in estimated revenues.
Interest on Investments — Interest on investments came in $136,550 lower than expected
primarily due to the timing of interest allocation.
Table 2: General Fund expenditure sources comparing the projected FY 2015-16 year-end
as presented in September 2016 to the revised year-end actual (unaudited):
FY / FY 2015-2016
Expenditure Source r2016 Year-
End Estimat'Je [, Actual r Estimate
(unaudited)
Elected Officials $1,029,700 928,308 (101,392) -9.8%
Administrative Support 4,106,000 4,059,252 (46,748) -1.1%
Police 19,747,100 18,654,143 (1,092,957) -5.5%
Fire 14,497,800 13,917,880 (579,920) -4.0%
Communications Center 1,440,400 1,305,176 (135,224) -9.4%
Planning Building Safety 2,789,600 2,427,369 (362,231) -13.0%
Public Works 6,903,300 5,830,857 (1,072,443) -15.5%
Recreation and Parks 5,313,900 5,169,618 (144,282) -2.7%
Library 2,046,900 1,960,694 (86,206) -4.2%
Nondepartment 5,107,484 5,891,485 784,001 15.4%
Total General Fund
Expenditures,Net of 62,982,184 60,144,782 (2,837,402) -4.5%
Transfers
Transfers Out 700,000 2,465,525 1,765,525 252.2%
Total General Fund $63,682,184 $62,610,307 (1,071,877) -1.7%
Expenditures
Table 3: Revised General Fund balance for Fiscal Year-end 2015-16
Estimated
(Sept. 2016)
Beginning Fund Balance at October 1,2015 $13,154,589 $13,154,589
Plus Year-end revenues for FY 2015-16 64,629,167 65,367,971
Less Year-end expenditures for FY 2015-16 (63,682,184), (62,610,307)
Unaudited Ending Fund Balance at
$14,101,572 $15,912,253
September 30,2016
3
34
Table 4 below represents the City's General Fund balance and reserves. The fund balance is the
amount of financial resources immediately available for use. The City also has a Council policy
to maintain an 18% general fund financial reserve for the current year. The additional fund
balance that is not designated towards the required 18% reserve is referred to as "undesignated"
fund balance. These undesignated funds can be used at the discretion of City Council. Staff will
continue to monitor revenues and expenditures and reevaluate the funds in the undesignated fund
balance during mid-year review. Staff will bring a discussion to Council, based on the City's
newly adopted strategic plan, to set priorities on the potential uses of these funds.
Table 4: Revised General Fund balance for Fiscal Year-end 2016-17
[_ FY 2016-17 W;, 6J
Beginning Fund Balance at October 1,2016 $14,101,572 $15,912,253
Plus adopted revenues for FY 2016-17 67,836,559 67,836,559
Less adopted expenditures for FY 2016-17 (69,810,355) (69,810,355)
Less continued appropriations for FY 2016-17 0 69f 6,526)
(approved by City Council on Dec. 20, 2016) —
Ending Fund Balance at September 30, 2017 $12,127,776 $13,241,931
Designated reserve requirement(18% of
expenditures, excluding Transfers Out) $12,087,064 $12,212,439
Undesignated General Fund Reserves $40,712 $1,029,492
First Quarter Financial Revieyv FjycgJ Year 2016-17
Staff has reviewed all revenues and expenditures for the first quarter of FY 2016-17, with an
emphasis on the General Fund, to determine if all sources and uses are on target with the
originally adopted budget. As we review the first quarter results, the City continues to
experience steady economic growth, as well as financial challenges related to funding
infrastructure and rising Ca1PERS pension costs.
As of January 2017, the Bureau of Labor and Statistics reports that the state of California's
unemployment rate (seasonally adjusted) has gone down from 5.7% to 5.1% when compared to
January 2016. Nationwide, the unemployment rate (seasonally adjusted) has decreased from
4
35
4.9% in February 2016 to 4.7% in February 2017,
The U.S. economy continues to grow at an slow rate of 1.9% as of the fourth quarter (December
2016) and is anticipated to grow around 2.0%through the end of 2017.
The City's business and industry sectors provide the majority of sales and use tax and this sector
has shown improvement but is still sensitive to the overall economy. Statewide, it is expected
that Sales & Use Tax will increase about 3.8% in FY 2016-2017. El Segundo's increase is
estimated at around 3.5%.
Overall, the economy is showing signs of steady growth statewide. While we are projecting
moderate growth in many City revenues, the concentration of revenues coming from the business
and industry sector creates a higher level of volatility in our core tax revenues that is difficult to
forecast. These core revenues will be closely observed during the next quarter and staff will be
able to better estimate the performance to budget at the mid-year review.
General Fund Revenues
The following is a list of major General Fund revenues and the performance of each source
through the first quarter:
Table 5: General Fund Revenues 1St Quarter
Source Actual Year FY 2016- %of Budget
Revenue i l 2017Adopted Through
1213112015 Through Budget
M 1213112016 �Mw �J
Business License $966,896 605,248 11,534,410 5.2%
Sales & Use Tax 715,465 1,468,870 12,179,368 12.1%
Property Tax 2,567,222 2,654,599 7,094,993 37.4%
Transient Occupancy (TOT) 909,159 1,024,268 9,600,000 10.7%
Charges for Services 1,290,948 1,305,633 4,833,259 27.0%
Utility User's Tax (UUT) 1,001,070 732,311 6,210,000 11.8%
Franchise Tax 0 1,178 3,200,000 0.0%
Cogeneration Electric 157,518 90,012 1,000,000 9.0%
License& Permits 536,664 281,063 1,745,900 16.1%
Fines & Forfeitures 97,856 97,308 297,000 32.8%
Tax Resolution Agreement 0 0 6,250,000 0.0%
Interest on Investments 52,227 54,347 407,000 13.4%
Other Revenues 327,370 172,106 3,484,629 4.9%
Total General Fund 8,622,395 8,486,943 67,836,559 12.5%
Revenues, Net of Transfers
Transfers In 0 0 0 N/A
Total General Fund Revenues $8,622,395 $8,486,943 $67,836,559 12.5%
5
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Sales & Use Tax is the City's largest revenue source, accounting for over 18.0% of the General
Fund revenues. Sales and Use Tax receipts for the first quarter of the current year are double
that from the same period last year. Also, the budget amount is higher than the previous year's
actuals do to the unwinding of the State's borrowing against the City's 1% sales tax rate, also
known as the Bradley Burns rate. Since 2004 the State has been taking 0.25% and only
submitting 0.75% of the Bradley Burns rate to cities in order to balance the state budget. In order
to be made whole, the 0.25% was remitted to cities twice a year (January and May) through the
Sales Tax in Lieu, also known as "Triple Flip" program. Beginning in July 2016 cities began to
receive their full share of the 1% sales tax and the Triple Flip was discontinued. This is the cause
for the large variance in prior year actual and to prior year actual to current year budget. Lower
gas prices could continue to have downward pressure on sales tax for the current year budget.
FY 2015-16 1St Quarter $715,465 FY 2015-16 Year-end $9,854,210
FY 2016-17 1St Quarter $1,468,870 FY 2016-17 Adopted Budget $12,179,368
Business License Tax is the City's second largest General Fund revenue source, accounting for
17.0% of its total estimated revenues. The majority of this revenue stream is collected in January
and February. It is anticipated that the revenue will be on target with budget. This revenue
stream will be closely watched and updated during mid-year review. This prior actual includes a
large late penalty of $600,000. This penalty will impact this year's budget as our ordinance
will credit part of the penalty paid last year (50%) to the amount due this year for the business
license. This amount has been built into the budget.
FY 2015-16 1st Quarter $966,896 FY 2015-16 Year-end $12,075,832
FY 2016-17 1st Quarter $605,248 FY 2016-17 Adopted Budget $11,534,410
Property Tax is $87,377 higher than the same period last year and is anticipated to come in as
budgeted. The bulk of property tax revenue is received from the County in four large payments
that occur in December, January, March and April of each year.
FY 2015-16 1st Quarter $2,567,222 FY 2015-16 Year-end $65933,644
FY 2016-17 1St Quart er I $2,654,599 FY 2016-17 Adopted Budget � $7,094,993
Transient Occupancy Tax (TOT) is the third largest General Fund revenue source, accounting
for 14.2% of total estimated revenues. This revenue has been rebounding as the economy
improves due to increased occupancies and room rates. On April 12, 2016 a proposed change in
the City of El Segundo's T.O.T. rate appeared on the ballot as "Measure B." Measure B gave
registered voters the opportunity to approve or disapprove a rate increase in the T.O.T. from 8%
to 12%. The Measure passed with a 71.8% approval from voters. This is the reason for the
increased revenue quarter to quarter and prior year actual to current budget. At this time TOT is
6
37
projected to be in line with budget. Staff will continue to monitor and report any changes due to
the economic conditions at mid-year and review the scheduled opening dates for any new hotels.
FY 2015-16 1St Quarter $909,159 FY 2015-16 Year-end $7,597,007
FY 2016-17 1St Quarter $1,024,268 � FY 2016-17 Adopted Budget , $9,600,000
Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees,
Energy Plan Check fees, Planning Service fees and Paramedic Transport and have a combined
first quarter revenue of$1,305,633, or 27% of budget received. This is about a 1% increase over
the same period last year and tracking slightly above budget. Staff will continue to closely
monitor this category and provide an update at mid-year review.
FY 2015-16 1St Quarter $1,290,948 FY 2015-16 Year-end $4,937,295
FY 2015-16 Actual � $1,305,633 � FY 2016-17 Adopted Budget $4,833,259
Franchise Tax is another one of the City's major revenue sources that is always impacted by the
price of natural gas, its consumption demand, the price of electricity and its demand. The annual
payments from Southern California Edison and The Gas Co are received in April of each year.
The Gas Co. payment is calculated using the average price of natural gas for the prior calendar
year.
FY 2015-16 1St Quarter $0 FY 2015-16 Year-end $3,063,819
FY 2016-17 1St Quarter $1,178 FY 2016-17 Adopted Budget $3,200,000
Utility User's Tax is 27% or $268,759 lower than the same period last year with 11.8% of the
budget received. This revenue is tracking below the anticipated budget. The current year budget
anticipates an additional $500,000 in Electric UUT and $250,000 in Gas UUT compared to FY
2015-16 year-end actuals. Staff will continue to closely monitor this category and provide an
update during mid-year review.
FY 2015-16 1St Quarter $1,001,070 FY 2015-16 Year-end $5,446,357
FY 2016-17 1St Quarter $732,311 , FY 2016-17 Adopted Budget $6,210,000
Cogenerated Electric Utility User's Tax is 42.9% or $67,506 lower than the same period last
year with 9.0% of budget received. The revenue source is trending under budget. The Short Run
Avoided Cost (SRAC) rate is obtained from Southern California Edison and impacts the amount
of cogenerated tax paid to the City. This rate is used to calculate a fair price for energy produced
by cogenerating plants. The SRAC rate is lower compared to the same period last year and
production demand is lower. Staff will continue to closely monitor this category and provide an
update during mid-year review.
FY 2015-16 1" Quarter $157,518 FY 2015-16 Year-end $948,125
FY 2016-17 1St Quarter $90,012 FY 2016-17 Adopted Budget $1,000,000
7
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License and Permits includes animal licensing, various building permits, and street permits.
The City recorded revenues of$281,063 or 16.1% of budget. This revenue stream is somewhat
seasonal and is anticipated to pick up in the spring and summer. Staff will continue to closely
monitor this category and provide an update during mid-year review.
FY 2015-16 1St Quarter $536,664 FY 2015-16 Year-end $1,913,390
FY 2016-17 1St Quart er � $281,063 FY 2016-17 Adopted Budget � $1,745,900
Table 6—General Fund E_rpenditurt�v hi,Departnaew—Current Year Compared to Prior Year
RIV2015-16' FY2016-17 l t of
Expenditure Source Ist t Q Adopted Budget
Actual 5"
r Budget
City Attorney $64,409 89,274 488,250 I 18.3%
City Clerk 50,932 75,280 412,931 18.2%
City Council 57,734 58,093 286,368 20.3%
City Manager 182,692 199,778 1,387,970 14.4%
City Treasurer 68,726 70,038 319,302 21.9%
Finance 276,040 421,016 1,907,516 22.1%
Fire 3,714,708 3,457,437 15,114,916 22.9%
Human Resources 180,563 152,899 817,765 18.7%
Library 526,459 576,346 2,315,461 24.9%
Planning& Building Safety 499,266 434,474 2,647,941 16.4%
Police & Information Systems 5,274,699 5,556,488 21,998,027 25.3%
Public Works 1,093,602 1,293,143 7,250,300 17.8%
Recreation and Parks 1,043,033 1,025,716 5,757,119 17.8%
Nondepartment 1,359,120 1,462,497 6,446,489 22.7%
Total General Fund 14,391,983 14,872,479 67,150,355 22.1%
Expenditures, Net of Transfers
Transfers Out 417,965 2,660,000 2,660,000 100.0%
Total General Fund $14,809,948 $17,532,479 $69,810,355 25.1%
Expenditures
First quarter Ce►Riiparison—FY 2016. v. FY 2417
In comparing between the first quarter of the year between current and prior years, the major
differences are due to the following:
- Transfers out of the General Fund increased $2.25 million over the same period last year.
This is due to the decisions that City Council approved from strategic planning to fund one-
time capital projects with the excess undesignated reserves.
- Non-department increased by $103,377 or 7.6% over the same period last year. This
increase is primarily due to:
o An increase in annual leave cash outs and cash outs for unexpected retirements and
resignations.
- City Clerk increased by $24,348 or 47.8% over the same period last year. This increase is
8
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primarily due to:
o City Council approved the Records Technician from a part-time position to a full-
time position with the FY 2016-17 budget.
Finance increased by $144,976 or 52.5% over the same period last year. This increase is
primarily due to:
o Several vacancies in Finance existed in the prior year. These positions have since
been filled: Director of Finance, Revenue Manager, Finance Manager, License
Permit Specialist I/11, and the Administrative Specialist. Currently, the Finance
Department has 4 vacant positions remaining to be filled.
- Public Works shows an increase over the same period last year of 18.2% or $199,541 due to
an increase in filled staff positions compared to vacant positions in the prior year and
contracted services during the first quarter of the fiscal year.
The Police Department is showing an increase over the same period last year by 5.3% or
$281,789. The increase is from:
o An increase to contractual services expensed under the Communications Center.
- The Fire Department shows a decrease over the same period last year of 6.9% or $257,271
due to savings from the agreed upon MOU that was effective January 1, 2016 and due to
vacant funded positions.
Overall, the first quarter General Fund expenditures are trending with the adopted budget. Staff
will continue monitoring expenditures and will report any changes to the budget estimates during
the mid-year review which will occur in May.
In summary, General Fund revenues at first quarter review are tracking slightly below the same
period last year and staff is currently estimating revenues to trend with the adopted budget.
Expenditures are at 25.1% of budget and are estimated trend with budget.
Conclusion
At the Department level, the City has been spending under budget. This is reflected in the FY
2015-16 unaudited year-end results of $62,610,307 compared to the estimates of $63,682,184,
respectively. The original adopted budget for FY 2015-16 was $64,377,060. Also, the current
year expenditures are trending with the adopted budget. This represents spending that is in line
with the budgetary plan. Overall, revenues are tracking in line with budget, even with the
volatility of certain revenues sources.
9
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 21,2017
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Informational report on the Strategic Plan's Key Performance Indicators (KPIs) for the month of February
2017. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational report on February KPIs.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Key Performance Indicator results for the month of February 2017
2. Exhibit A—ESPD Performance Metrics for January 2017
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1(b) Enhance Customer Service and Engagement:
El Segundo's engagement with the community ensures excellence — it
understands and exceeds customer expectation
Objective: 3 The City is transparent regarding services and performance
PREPARED BY: Joseph Lillio, Director of Finance
GA
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND & DISCUSSION:
The Mayor and City Council,the City Manager,and City staff worked diligently to develop a three-year
Strategic Plan. The mission, "Provide a great place to live, work and visit," serves as the foundation for
the City's five major goals. These goals are:
1. Enhance Customer Service and Engagement;
2. Support Community Safety and Preparedness;
3. Develop as a Choice Employer and Workforce;
4. Develop Quality Infrastructure and Technology; and
5. Champion Economic Development and Fiscal Sustainability. 7
41
Identifying these goals enables the City to align its efforts and resources to accomplish the goals and
achieve positive progress for the community of El Segundo. This plan sets the course for the City of El
Segundo to ensure the City's mission is accomplished.
The three-year Strategic Plan is a living document and should not be considered static by any means.
The strategic plan features a framework that can be adjusted based on the current needs of the
community. The goals, objectives, activities, and key performance indicators (KPIs) will be reviewed
annually and Council can modify these if necessary. Also, on a quarterly basis the City will provide
updates on the progress and performance of the work plan and monthly updates on the KPIs. As such,
the plan may be modified to ensure that stated goals are aligned with the needs of the community.
This is the first monthly report to City Council on the February KPIs. The monthly reporting on the City-
wide performance indicators is part of the approved strategic plan and falls under the strategic goal of
"Enhance Customer Service and Engagement". The strategic objective under this goal is "the City is
transparent regarding services and performance". Finally, the related strategic activity is "report City-
wide performance indicators". This will be the first of many monthly reports to be presented. As staff
presents the monthly KPIs to Council, the KPI measurements can be modified per Council's direction.
Furthermore,with the adoption of the 3-year strategic plan,the strategic planning and budgeting process
are now linked to assure that the City's budget reflects City Council and community priorities. With the
development and implementation of the strategic plan,the City of El Segundo reaffirms its commitment
to continue to provide exceptional services and programs to its community.
42
Key Performance Indicators for the Month of February
Enhance Customer Service and Engagement
Goal 1(a): El Segundo provides unparalleled service to internal and external customers___F
Objective Activity KPIs February March April Average
Cross-training and cross-
1) City operations are communication Building:30 plan
unified and checks—11.8 days
integrated Enhance collaborative capacity to review
Citywide(e.g.,teleconferencing)
Electrical:12 plan
Build a business center for the checks—16.2 days
development team and to review
customers Average workdays to
process plan check reviews Mechanical:7 plan
2) City services are &the number of plan checks checks—11.1 days
convenient, to review
per FTE(P&BS)
efficient and user-
friendly for all Grading:2 plan
residents and Replace,streamline and checks—26 days to
businesses optimize website with mobile review
app and robust intranet
51 total plan
checks&an
average of 8 FTEs=
6.75 per FTE
1 � Page
Enhance Customer Service and Engagement
Goal 1(a): El Segundo provides unparalleled service to internal and external customers
Objective Activity KPIs February March April Average
Provide online business
transactions for residents and
business community
Average workdays to
E file and Online Plan Check, process film permits&the 6 permits at an
online permitting(all business number of film permits per average of 48
areas), Online business license FTE(Finance) hours turnaround
renewal,new application
process,payments. Online T.O.T.
reporting and payment
remittance
Provide a user-friendly digital
file cabinet for public to access
online Monthly report on
Resident/Business
Provide GIs software access to satisfaction surveys(CM)
basic property information and
relevant documents (to be developed)
2) City services are Create a citizens'training
convenient, academy
efficient and user- Expand Library hours,search
friendly for all
residents and access,programs,etc. Turnaround time to
Expand Parks&Rec programs to process all City contracts 14 contracts that
businesses averaged 8 Days to
(a)meet the customer demand &the number of
of affordable,safe,and fun process by.75 FTE
contracts processed per
programs for youth FTE(City Clerk)
Implement year-long festivities
and celebration of the City's
Centennial Employee satisfaction
Amend codes in response to surveys(H.R.) (to be
issues discovered by staff and developed)
customers
2 Page
Enhance Customer Service and Engagement
Goal 1(a): El Segundo provides unparalleled service to internal and external customers
Objective Activity KPIs February March April Average
Identify areas of internal service
improvement from Human
Resources
Enhance Customer Service and Engagement
Goal 1(b): El Segundo's engagement with the community ensures excellences —it understands and exceeds customer expectation
Objective Activity KPIs February March April Average
3) The City is Quarterly status report to
transparent Report Citywide performance City Council on the strategic
regarding services indicators work plan(Finance)
and performance
Monthly report on
Resident/Business
Assess customer satisfaction via satisfaction surveys
4) The City engages in
Annual resident and (Finance)
regular,intentional business surveys
Post service or event Number of registered library 19,586 card
information questionnaires card holders,number
gathering holders, 13
Personal outreach attending Library programs programs offered
throughout year &participation rate of card had 333 in
holders attending programs attendance=1.7%
(Library) participation rate
Quarterly enrollment in
Provide inter-departmental Park/Rec programs&
5) City tours and brief overview of General Fund cost per
communication is services provided attendee(Rec/Park)
comprehensive and
integrated Expand use of social media as
Event attendance &General
communication tool
Fund cost per attendee
Expand use of E-newsletters as (Rec/Park)
communication tool
3 �
Support Community Safety and Preparedness
Goal 2: El Segundo is a safe and prepared city
Objective I Activity I KPIs I February I March I April I Average
Ensure equipment,systems Monthly report on Crime See attached
and staffing remain up to date Statistics(P.D.) "Exhibit A"
with standards and local
needs(e.g.,high-density
construction and increased
service demands,changed Monthly report on Priority
crime rates,State laws and 1 response times&number 155 calls with 24
funding) of Priority 1 responses per FTEs=6.5 calls per
FTE (P.D.) FTE
1) The City has a Institute proactive plans to
proactive mitigate hazards within the Number of CERT members 19 Members
Trained
approach to risk City with community trained annually&the
and crime that is involvement number of labor hours by of
outcome focused Ensure redundancies are in training labor hours to
staff(F.D.) training conducted
place by FD Staff
Average total response EMS Calls:
time for Fire&EMS calls Avg.time Dispatch
(FD) to Arrive on scene
4 min 03 secs
Response Times National
Prepare via planning,training Standards: Fire Calls:
and mock activities Avg.time Dispatch
• EMS—Response to Arrive on scene
4 min 59 secs
within 6 minutes
• Fire—Response
within 8 minutes
4 Page
Support Community Safety and Preparedness
Goal 2: El Segundo is a safe and prepared city
Objective I Activity I KPIs I February I March I April I Average
Number of total service 1,786 service calls
Ensure ordinances are current at 24 patrol FTEs=
with new/emerging risks calls per sworn FTE(PD) 74.4 service calls
per FTE
2) Proactive Inform owners re retro-fit for
communication earthquakes Citizen surveys&
and community Use social media to keep questionnaires(CM)(to be
engagement community&staff informed developed)
&engaged
Develop as a Choice Employer and Work Force
Goal 3(a): El Segundo is a City employer of choice and consistently hires for the future
Objective I Activity I KPIs I February I March April Average
Average time to fill 74 days&16
Institute a wellness program to recruitments&the recruitments filled
1) The City has a enhance wellbeing and morale number of recruitments
strong culture of filled per H.R. FTE Filled to HR FTEs=
customer service, 5.33
employee Number of vacancies
retention,and
internal feedback Institute a formal Employee (H.R.) 32 full-time
Recognition Program
Turnover(H.R.) 2(1 f/t&1 p/t)
5 Page
Develop as a Choice Employer and Work Force
Goal 3(a): El Segundo is a City employer of choice and consistently hires for the future
Objective Activity KPIs February March April I Average
2) The City provides
a competitive Applicant surveys&the
environment and Ensure process excellence to total number of surveys
nimble hiring/ attract qualified applicants received per recruitment
on-boarding (H.R.) (to be developed)
process for its
employees
3) The City has a Train employees to effectively
comprehensive, and efficiently perform their jobs
intentional plan Develop employees so they are Number of internal
for staff prepared to progress in the promotions(H.R.)
development, organization 3
training and Develop employees to be able to
succession fill critical vacancies from within
Develop as a Choice Employer and Work Force
Goal 3(b): The El Segundo workforce is inspired, world-class, engaged —increasing stability and innovation
Objective Activity KPIs February March April I Average
4) The City has a
culture of Each department will develop
innovation,trust plans for advancing these items
and efficiency Annual Employee
5) City Staff enjoy Department leaders as a group satisfaction surveys (H.R.)
mastery,autonomy will develop plans for (to be developed)
and purpose in reinforcing these items
their work—pride
6 1 P a g e
Develop Quality Infrastructure & Technology
Goal 4(a): El Segundo's physical infrastructure supports an appealing, safe, and effective City
Objective Activity KPIs February I March April Average
Regularly assess Citywide
facility needs meet safety
standards and best practices Quarterly report on status
Identify funding and commit to of capital improvement
future infrastructure needs plan implementation(PW)
1) The City optimizes
its physical Coordinate multi-agency CIP Monthly report on
resources Maintain park equipment and number of potholes& 366 potholes/20
fixtures to meet safety skim patches-460
standards and best practices sidewalk repairs labor hours
completed &the
Enhance trimming schedule to number of labor hours 1.19 labor hours
mitigate risk spent per repair(PW) per repair
Develop Quality Infrastructure & Technology
Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations
2) The City has an Improve efficiency and Quarterly Status update of
integrated focus effectiveness of staffing and IS master plan
on technology leave replacement,with safety implementation(IS)
focus
3) The City has an Water bill:406
effective structure Number of online online payments
to meet the Use the full potential of transactions conducted made
technology needs software from residents,businesses
of the City and its and employees(City- Employees:320
wide/Finance to report) online timesheets
constituents submitted
7 Page
Develop Quality Infrastructure & Technology
Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations
Objective Activity KPIs February March April Average
Use mobile app to allow
residents to easily report ROW
problems and issues
Implement paperless:Payroll,
Purchasing&A/P
4) The City invests in Scan historical documents
systems as Monthly analytical analysis
necessary in order Develop an updated and user
to add citizen friendly website that is easily of City website traffic:
number of visitors(hits),
value,provide navigated;communicating
what a was most
access to City's ability to meet citizen
information that is and business service viewedd,,and nd how many
inquiries were made from
easily available, expectations;attracts new
community via web tools
engage residents business;and is feature-rich
(IS-pending
in civic Expand Library access to
participation,and internet implementation of new
provide mass Agenda Management website)
notification System(s)
Replace Online classes&
reservations system(CLASS)
Plan and implement self-
checkout
Wi-Fi in all critical City facilities
8 �
Develop Quality Infrastructure & Technology
Goal 4(b): El Segundo's technology supports effective, efficient, and proactive operations
Objective Activity KPIs February March April Average
Purchase equipment and
systems
Champion Economic Development & Fiscal Sustainability
Goal 5(a): El Segundo promotes community engagement and economic vitality
Objective
Activity KPIs February March April Average
1) Implement a Advocate and promote local Tracking of economic
comprehensive arts indicators and tax
economic Promote business attraction revenue annually(Econ
development and retention Dev)
strategy to ensure Use events strategically
the City
encourages
vibrant business
climate that is
accessible,user- Business retention/
friendly and Actively communicate,advertise attraction/satisfaction
welcoming to all and engage in Public Relations surveys(Econ Dev-to be
residents, developed)
businesses and
visitors
9 �
Champion Economic Development & Fiscal Sustainability
Goal 5(b): El Segundo approaches its work in a financially disciplined and responsible way
Objective
Activity KPIs February March April Average
2) The City will
maintain a Annual adoption of a structurally
structurally balanced budget Monthly OpenGov status
balanced budget Develop revenue streams and reports on budget versus February data
with appropriate reserve fund to keep actuals(accessed via City updated
reserve levels infrastructure advancing website)(Finance)
i
Quarterly status report to
City Council on the
3) The City will Review and refine the budget/ strategic work plan
maintain a stable, strategic plan process progress(Finance)
efficient,and Develop a comprehensive master
transparent fee schedule and cost recovery Annual percent of costs
financial policy to support City needs recovered for services
environment Review of Business License Tax provided(Finance)
Annual review of financial
policies Quarterly iiivtaui cirL
policy compliance Fully in compliance
(Treasury)
10 I .
Exhibit A - ESPD Performance Metrics
Monthly Report- January 2017
CRIME TYPE #of Crimes Percent Change From
El Segundo Previous Year(YTD)
Culv Gar Haw HBch MBch trig PV RBch Ton,
Homicide 0 0% 0 1 0 0
Rape 0 0% 1 3 0 0
Robbery 3 200% 19 25 0 6
Aggravated Assault 5 67% 10 11 2 1
Burglary 17 6% 32 42 10 13
Theft/Larceny 42 -18% 54 138 33 50
Vehicle Theft 7 75% 27 67 0 6
Arson 0 0% 0 1 1 0
Total Part 1 74 -1% 143 288 46 76 0 0 0 0
PRIORITY TYPE #of Calls Response Times All RCC Agencies--#of Calls I Response Times
El Segundo (Dispatch to Onscene) (Dispatch to Onscene)
Priority E 4 2:43 73 calls/4:25 minutes
Priority 1 155 4:05 1713 calls/5:21 minutes
Total 159 4:04 1786 calls 15:18 minutes
POSITION RECRUITMENT&HIRING
Entry-Police Officer 1 recruitment; 1 police officer hired in Jan(Kevin Gonzalez)
PreSerivice/Lateral 1 recruitment; 2 applicants in backgrounds
Police Service Officer No recruitments
Police Assistant No recruitments
Police Cadet 1 recruitment 2 cadets in backgrounds
Crime Scene Inv. No recruitments
IS Developer 1 Recruitment-1 vacant position;Hired J.Lee
IS Specialist 1 Recruitment-1 of 2 vacant positions; Hired P.Gallovich
DATE SPECIAL ENFORCEMENT,EDUCATION&MEETINGS,AUDITS&INSPECTIONS
1/11/2017 Informational Flyer Distributed-Residential Burglary(DR 17-958)
1/25/2017 Industrial Security Breakfast Meeting; Embassy Suites Hotel
1/2512017 Coffee with a Cop; BlueButterfly Cafe
1/25/2017 CJIS/NCIC Database Audit conducted by the DOJ-IN COMPLIANCE
1/2 612 01 7 Informational Flyer Distributed-Residential Burglary(17-104)
P:SUPER:ESPD MONTHLY METRICS
44