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2017 Mar 07 - CC PACKETAGENDA EL SE+GUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 7, 2017 — 5:00 PM 5:00, P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Steve Tsumra v. California Public Employees Retirement System (Administrative Hearing) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter 2 E CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4- matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; and City Employee Association. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 3 3 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 7, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Wes Harding, The Bridge PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles M PRESENTATIONS a) Proclamation — March 11, 2017 as California Arbor Day b) Proclamation — March 20, 2017 through March 24, 2017 as "Southern California Aerospace Days." c) Presentation - California Society of Municipal Finance Officers ( CSMFO) awarding the City the CSMFO Budget Excellence Award for the City's Fiscal Year 2016 -17 budget. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion Agenda_by_ title only. Recommendation — Approval. to read all ordinances and resolutions on the B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA 5 6i All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 3015273 through 3015485 on Register No. 10 in the total amount of $1,483,369.92 and Wire Transfers from 2/13/17 through 2/26/17 in the total amount of $888,734.42. _ Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Regular Meeting Minutes of February 21, 2017. Recommendation — Approval 3. Consideration and possible action to accept as complete the Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa, Project No. PW 16 -01. (Fiscal Impact: $458,397.26) Recommendation — 1) Accept the work performed by Vasilj, Inc. for PW 16 -01, Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa as complete; 2) Authorize the City Clerk to file a Notice of Completion with the County Recorder's Office; 3) Alternatively, discuss and take other possible action related to this item. 4. Consideration and possible action to adopt an ordinance reauthorizing Ordinance No. 1418 regarding the Public, Educational, and Governmental (PEG) access support fee concerning State Video Franchise agreements. (Fiscal Impact: $0) Recommendation — 1) Second reading and adoption of Ordinance to reauthorize Ordinance 1418 and the PEG fee; 2) Alternatively, discuss and take other possible action related to this item. 5. Consideration and possible action regarding 1) approval and adoption of a Revised Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for the El Segundo Police Officers' Association from $1334.91 to $1425.02. (Fiscal Impact: None) Recommendation — 1) Adopt the Resolution updating the Employer's monthly medical contribution for POA; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS !J C: 6. Consideration and possible action regarding authorization for the City Manager to enter into a three -year agreement with Insight, as approved to form by the City Attorney, to provide Microsoft software support and upgrades in an amount not to exceed $225,987.00 (3 Years at $75,329.00 per year). (Fiscal Impact: $75,329.00) Recommendation — 1) Authorize the City Manager to enter into a three -year service, maintenance and upgrade agreement, as approved to form by the City Attorney, with Insight in an amount not to exceed $225,987.00; 2) Alternatively, discuss and take other possible action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Council Member Pirsztuk — Council Member Dugan — Mayor Pro Tern Boyles — Mayor Fuentes — 7 7 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: 0 1 . 7 TIME: /"n �ao NAME: U 0 FQ rortamatt"011 Citp of (9I *egunbo, California WHEREAS, Arbor Day was founded by J. Sterling Morton and first celebrated in the United States in 1872 as a special day for the planting of trees. In the State of California, Arbor Day has been observed since 1911 to enhance appreciation and knowledge of the State's natural wonders; and WHEREAS, El Segundo Arbor Day celebrations have been presented annually since 1988 by local youth of TREE MUSKETEERS, and as a result of our City's commitment to its community forest, El Segundo has been named a Tree City USA since 2003; and WHEREAS, Arbor Day is a time to recognize the value of our community's trees that clean the air, reduce noise, absorb smells, produce life sustaining oxygen, prevent erosion, help conserve energy and water, increase property values, enhance the economic vitality of business areas, beautify our community, and wherever trees are planted, they are a source life, joy and spiritual renewal that bring people together as neighbors; and WHEREAS, TREE MUSKETEERS in partnership with the City of El Segundo, its conscientious business citizens, service clubs and residents tall or small will plant and care for trees in Memory Row and Trees to the Sea along Imperial Highway on March 11, 2017 at 9:30 AM in observance of El Segundo's 30th Arbor Day Celebration; and WHEREAS, This Arbor Day project further signifies the City of El Segundo's commitment to the community, the environment, and the fight against global warming. NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California, join with communities across the State of California in proclaiming March 11, 9,017 as California Arbor Day and invite all citizens to join TREE MUSKETEERS or to otherwise honor all trees and the young people of our community for the important roles they play in improving our hometown quality of life. 9VayorSuzanne Fuentes 9Yayor Pro gem brew BoyCes Councif9Yember 9V ichae(Ougan Counci(Wem6erCaro(Pirsztuk CounciCWem6er Don Brffnn rortamatt"011 Citp of Cl *egunbo, California WHEREAS, Southern California's Aerospace and Defense industry cluster is more than twice as concentrated here than the rest of the nation and continues to be a powerful driver of the state's output, contributing $39.9 billion in value, accounting for 3.1 percent of the total state GDP in 2014; and WHEREAS, Southern California's Aerospace and Defense industry remains a dominant regional driver of employment and wages, supporting more than 245,000 direct, indirect and induced jobs, paying more than $20 billion, which represent 2.7 percent of all labor income paid in the Southern California region in 2014; and WHEREAS, Southern California in the nation's "go to" supplier in Aerospace and Defense industry systems and instruments, including extremely high concentrations of aircraft parts manufacturing, which is almost four times more concentrated here than the rest of the nation, and guided missile and space vehicle manufacturing, almost 2.5 times more concentrated, as well as in search, detection, navigation, guidance, and instrument manufacturing, which is more than three times more concentrated in Southern California than the rest of the nation; and WHEREAS, Southern California's Aerospace and Defense industry cluster support ecosystem is second to none, hosting a large number of globally- recognized research institutions and important military installations, including: two of the state's three National Aeronautics and Space Administration (NASA) research and engineering centers (NASA Neil A. Armstrong Flight Research Center and the Jet Propulsion Laboratory), where much of the world's spacecraft are being built, tested and operated; the Aerospace Corporation, which provides engineering support, acquisition management and technical analysis to the likes of NASA, the National Oceanic and Atmospheric Administration, and the US Army and Navy; and 19 military bases, seven of which have airfield, space and/or missile operations, with vital R &D, national security and defense activities occurring at distinctive basses such as: Edwards Air Force Base; Vandenberg Air Force Base; Space and Naval Warfare Systems Command; Los Angeles Air Force Base, which is home to the Space and Missile Systems Center (SMC); and Air Force Base Plant 42 in Palmdale; and WHEREAS, Southern California is driving the world's next generation of Aerospace and Defense industry technologies, products and processes, combining new industry innovations in materials, design, digitization, robotics, and artificial intelligence with the forward- looking work of new local industry entrants and some of the industry's traditional stalwarts, such as Northrop Grumman Global Hawk Unmanned Aircraft System, and the Lockheed Martin "Skunk works" Advanced Development Programs facility; and WHEREAS, Southern California is leading the world in the modern -day "Space Race" wit world leading private space travel firms, such as SpaceX and Virgin Galactic, having base operations and manufacturing facilities located in the region and producing the future spacecrafts that will launch the next generations of military governmental, scientific, and commercial technologies into space. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, is committed to protecting and growing this truly "Southern California - built" Aerospace and Defense industry, celebrating the industry's "deep roots" here in Southern California; recognizing the industry's current contributions to the communities, economy and residents of Southern California; and preparing the region and state to compete for and win future research, development, production and export components of the next generation Aerospace and Defense industry by proclaiming the dates of March 20, 2017 through March 24, 2017 as "Southern California Aerospace Days." - VlayorSuzanne Fuentes ,Tayor Pro gem brew Boyles Council9Vember9lichael1Dugan Council9Yem6er Caro(Pirsztuk Council �Vtember lemon Brann EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2017 AGENDA ITEM STATEMENT AGENDA HEADING: Presentation AGENDA DESCRIPTION: Presentation by California Society of Municipal Finance Officers ( CSMFO) to the City for being a first time recipient of the CSMFO Budget Excellence Award for the City's Fiscal Year 2016 -17 budget. (Fiscal Impact $0) RECOMMENDED COUNCIL ACTION: I � F10 ATTACHED SUPPORTING DOCUMENTS: 1. Operating Budget Excellence Award for Fiscal Year 2016 -17 FISCAL IMPACT: Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: El Segundo approaches its work in a financially disciplined and responsible way Objective: 1 The City will maintain a structurally balanced 2 The City will maintain a stable, efficient, and transparent financial environment PREPARED BY: Joseph Lillio, Director of I" anc �1l L APPROVED BY: Greg Carpenter, City Manager DISCUSSION: The City of El Segundo is a first time recipient of the California Society of Municipal Finance Officers ( CSMFO) Certificate of Award for Operating Budget Excellence for the Fiscal Year 2016 -2017. A CSMFO executive representative will be presenting the award to City Council. The award signifies that an agency has used best management practice in municipal finance to ensure their budget serves as a: • policy document; • a financial plan; • an operations guide; and • a communication tool with their citizens. Thank you Agnes Walker, Jody Scott and everyone involved in the budget process in helping the City 11 achieve this award. 12 73 R% Con o� N � o Z 0 0 N M 't o� T" w � w c c w 4 i I 3015273 - 3015485 001 GENERAL FUND 161 TRAFFIC SAFETY FUND 108 STATE GAS TAX FUND 108 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 111 COMM DEVEL BLOCK GRANT 112 PROP W TRANSPORTAT1ON 114 PROP'C• TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM 118 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 118 TDA ARTICLE 3- Be 821 BIKEWAY FUND lie MTAGRANT 121 FEMA 120 COPS FUND 122 .A L.W A. FUND 123 PBAF PROPERTY TAX PUBLIC SAFETY 202 ASSESSMENT DISTRICT II73 301 CAPITA. IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND 405 FACILITIES MAINTENANCE 501 WATER UrIUTY FUND 502 WASTEWATER FUND 503 GOLF COURBE FUND 601 EQUIPMENT REPLACEMENT 602 UASIUTY INSURANCE 603 WORKERS COW. RESERVEANSURANC6 701 REURED EMP. INSURANCE 702 EXPENDABLE TRUST FUND DEVELOPER FEES 703 EXPENDABLE TRUST FUND OTHER 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS STATE OF CALIFORNIA COUNTY OF LOS ANGELES Infmmalion an actual expenditures is available in the Director of Finance's office in the CHy or El Segundo I certify as to the accuracy 01 IOe Demands and Ilm availability of flmd far payment mxeof For Approval: Regular checks held fXr City Council auUlwaalion to release CODES: VOID CHECKS WE TO ALIGNMEH'r: NIA R = Co!mtram ge0sraead sNxRs IV all non- elnargencylurgency payments for m artals, supplies and sorvrco- in WpBurl Of city Oparal ions For Ratification V010 CH €CKS DUE TO INCORRECT CHECK OAT[: - A = Payroll and Employee Benefit checks V010GSiEGKS DUE TO COMPUTER SOFTWARE ERROR; B - F = CWPuM 90WAW EMy RO*614 diWVU9mams agWw a4ry5triwis gMmod W rho Coy Mmagor- Stich ON Psylnen[s 17 UIIIaY sa 1. paly Cash and orrz4w"tmS i npenso NOTES m,mbutsarlenhl, various mAKws: mmracl emplpype 50N,vs cglaiel9m with W,got<grgra u0i agramaen[l, inMerlces 1d141a prompt poymom disc oV ma Can ea Mlain9d ar I" paytrl9Aj p1S1aMp ram be avokfea ar ■t" is sdealco arrt:aa chat the City Manager ap *r n H= I- 0.111m Eat Relan U." IserArpr affjuataMMSappav4d by {rya CilT fAanoger. FINANCE DIR6G76R` rifTY MANAGER r —�dT p DATE: �a oAr4: CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 343,274 34 27500 74257 9387 17969 7 737,89 9,432.00 12,890.98 182,040.53 3418.50 155. 219,56 7,885.42 4202 40128 772,640.60 6.35476 y 1.41111611* DATE OF APPROVAL AS OF ktAACH 01, 1317 REGISTER a 10 14 1 w W LL cn T O ~ N UJI Z N � � 2 V7G1Q LL Z H 0wti T T U d N 3 3 ro m �z N dRW. z U N N w QU'y E `�A a U LL y a5 m Y Y O W cc U C1 N C C U U iT U c o 'o c r a) �E• a a v v _ a) m N CA N fa N N to A a7 O_ a7 a] 7 7 "P -O N Ql o — cn U) rn —° 2� c c N m E E L a) O .. ... .. O- O C N N N N a� E L c c c c c E n m m w w m Q m T E E E E E E U 3 c c E E w v v 0 m z m o a) d o co m a) u aoi 0 'aEi d p Hr -aY F- t (atnda�mmm c �Y mV aE•�Y_QQ v uts ��w�� a�2 m m m a F- F- F F- F- co w F- Q F- �, X � m is L! Cn cn w w w w W cy d W v� W 5. d ccnn 0 U U 2 2 W M M O R h N O O O c0 Lo M 1- Lo n O O O. 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L 0 0 a) c E E E2 E2 t2 ° Ew Q w E> w w U 0 U U o U O (`J F- F- z z m m N a) C Co y s N = 0 w Q Y a7 L1 C1 . cn aaaaa E E m io m ro m _ (D 4c - a1 N m a�i m m m a`ai m° o m m _ lL Lu U U U U U U S d co g Z 2 � J J 0.' 2' h I­ 1-h h 1-Ph Il- ti r- h � N N NQV _NQ11NN Nl� N N ai � cM- M Lo Lo 0 T T M ❑ � cs N N N N N N N N N N N N 0 0 0 0 O O O O N N N N N N N N N N N N N N Ni N N N N N N N< r cD M c0 M (O (h N` N r N r N N N N v M h h N LU 2 �+ O m U Fy- LL 2 4� W a LL d 0, uj O � a N .3 N w O U m U U a7 a) r O N m a a) M Q U a (D Q L � m L 15 h O N N N MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 7, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present at 5:15 PM Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. 1. Exotic Reef vs. City of El Segundo, LASC Case No. BC612264 2. Karsten vs. City of El Segundo, LASC Case No. BC617434 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 1 16 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-4- matters Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; and City Employee Association. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 2 17 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM Moment of silence for fallen Whittier Police Officer, Keith Boyer INVOCATION — Pastor Lee Carlile, United Methodist Church PLEDGE OF ALLEGIANCE — Council Member Pirsztuk PRESENTATIONS a) Presentation by Council Member Pirsztuk, congratulating the Battle of the Badge participants and Basketball game winners, the El Segundo Police Department, The Police Officers Association and the Firefighters Association held the fundraiser and gifted the ED! Foundation's, Neil Cadman, with a check of $4200.00. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Victor Ayaay, Youth Manager at Tree Musketeers, invited everyone to the 30th Annual Arbor Day Celebration on Saturday, March 11, 2017 from 9:30 AM — 12:30 PM CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 3 18 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS Consideration and possible action to receive and file an informational report from the Centennial Celebration Committee. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director and Jeff Cason, resident and Centennial Committee Member, gave a presentation. Council Discussion Council Consensus to receive and file report. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approve Warrant Numbers 3015091 through 3015272 on Register No. 9 in the total amount of $852,658.19 and Wire Transfers from 1/30/17 through 2/12/17 in the total amount of $3,342,176.84. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 1 Approve Special Meeting (Commissions, Committees and Boards Interviews) Minutes of January 17, 2017, Regular Meeting Minutes of January 17, 2017 and Regular Meeting Minutes of February 7, 2017. 4. PULLED BY COUNCIL MEMBER DUGAN 5, PULLED BY MAYOR PRO TEM BOYLES 6. PULLED BY COUNCIL MEMBER BRANN 7. Approve the step placement for a newly promoted employee to the Management/Confidential class of Information Systems Manager. (Fiscal Impact: $3,325.00) MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 4 19 8. Introduce for First Reading of an Ordinance to reauthorize Ordinance No. 1418 regarding the Public, Educational, and Governmental (PEG) access support fee concerning State Video Franchise agreements. (Fiscal Impact: $0) 9. PULLED BY COUNCIL MEMBER BRANN 10. Authorize the City Manager to execute a standard Public Works Professional Services Agreement No. 5284, in a form approved by the City Attorney, with RTI Consulting, Inc. in the amount of $62,400.00 and authorize an additional $7,600.00 for construction related contingencies for On -Call Construction Management/Owner's Representation Services for the El Segundo Aquatics Center at Wiseburn High School, Project No. RFP PW 17 -01. (Fiscal Impact: $70,000.00) 11. Adopt Resolution No. 5025 for Police Officer Trainee salary and benefits. (Fiscal Impact: $0) MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to approve Consent Agenda items 2, 3, 7, 8, 10, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 4. Consideration and possible action to authorize the Police Department to incrementally replace (8) 2011 Ford Crown Victoria police vehicles which are due for replacement by purchasing eight (8) new 2017 Ford Explorer Police Interceptor vehicles under an existing contract from National Auto Fleet Group before May 2017. The City's purchase would "piggy- back" on an existing National Joint Powers Alliance (NJPA) master vehicle contract #102811. Authorize the City Manager or designee to repurpose, sell or auction the department's used patrol fleet. (Fiscal Impact: $420,677.00) Chief Mitch Tavera and Captain Bob Turnbull reported and answered questions on the item. Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 5 20 MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles authorizing the Police Department to incrementally replace (8) 2011 Ford Crown Victoria's which are due for replacement with (8) new 2017 Ford Explorer Police Interceptors, pursuant to El Segundo Municipal Code 1 -7 -10, authorize the City Manager to issue a purchase order piggybacking on an existing NJPA master vehicle contract, City Agreement No. 5283, to purchase and equip eight (8) new 2017 Ford Explorer Police Interceptor vehicles in an amount not to exceed $420,677, authorize the City Manager or designee to repurpose, sell or auction the department's used patrol fleet and as authorized by Council on October 4, 2016, utilize up to $46,800 to cover an estimated funding shortfall. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Brann, Boyles, Fuentes, Pirsztuk No: Dugan 5. Consideration and possible action regarding authorization for the City Manager to enter into a three -year agreement with Insight, as approved to form by the City Attorney, to provide Microsoft software support and upgrades in an amount not to exceed $225,987.00 (3 years of $75,329.00 per year) (Fiscal Impact: $75,329.00) Greg Carpenter, City Manager, introduced the item. Scott Kim, Information Systems Manager, and Captain Brian Evanski reported and answered questions on the item. MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk, to enter into an agreement up to 6 months with Insight, as approved to form by the City Attorney, to provide Microsoft software support, in an amount not to exceed $45,000.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Pro Tern Boyles left the dais due to possible conflict of interest on pulled item #E6. 6. Consideration and possible action to adopt an Ordinance amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized vehicles, recreational vehicles, and trailers; establish a registration /permit process; and prohibit the placement of electrical cords, cables and similar items between such vehicles and nearby property. (Fiscal Impact: $4,000.00) Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk, to waive the second reading and adopt Ordinance No. 1523, amending Title 8 of the El Segundo Municipal Code. MOTION PASSED BY VOICE VOTE. 4/0 Mayor Pro Tern Boyles returned to the dais. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 6 21 9. Consideration and possible action regarding approval of Environmental Assessment No. EA -1064 and Zone Text Amendment No. ZTA 14 -01 to amend the development standards regarding two -story homes and second story additions in the City's R -1, single - family residential zone; create new definitions and amend the parking requirements for single - family residences. (Fiscal Impact: None with this action) Council Discussion Mark Hensley, City Attorney, commented on the new Accessory Dwelling Units (Mother In -Law Units) legislation and its impact on this Ordinance. Mr. Hensley noted this item will be discussed at the next Planning Commission meeting on March 9th. MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to waive the second reading and adopt Ordinance No. 1547 for Environmental Assessment No. EA -1064 and Zone Text Amendment No. ZTA 14 -01. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Boyles, Dugan, Pirsztuk No: Brann, Fuentes F. NEW BUSINESS 12. Consideration and possible action regarding 1) approval of a Memorandum of Understanding (Labor Agreement) between the City of El Segundo and the El Segundo Police Officers' Association; 2) adoption of a Resolution for CalPERS Employer Paid Member Contributions (EPMC) for the Police Officers' Association to increase the employee PERS Member Share; 3) adoption of a Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for the El Segundo Police Officers' Association. (Fiscal Impact: $FY2016 -17 - $246,100.00), Greg Carpenter, City Manager, introduced and reported on the item. Council Discussion MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles, to approve the Memorandum of Understanding, adopt Resolution No. 5022 for the MOU, Agreement No. 5285 adopt Resolution No. 5023 for the Employer Paid Member Contribution for POA, and adopt Resolution No. 5024 updating the Employer's monthly medical contribution for POA. MOTION PASSED BY VOICE VOTE. 3/2 Yes: Boyles, Brann, Pirsztuk No: Dugan, Fuentes G. REPORTS — CITY MANAGER — Commented on the recent storms and engaged Ken Berkman, Interim Public Works Director, to comment on the storm and the City's preparation for our recent storm. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 7 22 H. REPORTS — CITY ATTORNEY — Stated on March 9th, the Planning Commission will take up the issue of Accessory Dwelling Units and encouraged all to attend the meeting. I. REPORTS — CITY CLERK — None J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Commented on the storm incidents that occurred over the weekend and thanked the Fire Department for their efforts this past weekend concerning the storm. Council Member Pirsztuk — Stated the Technology Committee has been meeting regularly and the Arts and Culture Committee will meet for the first time on February 23, 2017. Council Member Dugan — Commented on the storm over the weekend as well. Complemented the City's staff for all their hard work over the weekend. Mayor Pro Tern Boyles — Encouraged everyone to attend the annual Arbor Day event on March 11 th, 2017. Mayor Fuentes — Thanked everyone for the planning and preparation that took place prior to the weekend's storm, attended Troop #968 Blue and Gold celebration with Chief Tavera, attended the closing ceremony at ESMoA featuring BRAIN, Peter Badge's exploring the faces of Nobel Prize recipients, mentioned the Opening Ceremonies for Girls' Softball taking place Saturday and that it will be the 50th Anniversary for Girls' Softball in El Segundo. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Silvia Lauterback, resident, commented on item #E6. MEMORIALS — None ADJOURNMENT at 9:02 PM MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 21, 2017 PAGE NO. 8 23 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept as complete the Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa, Project No. PW 16 -01. (Fiscal Impact:. $458,397.26) RECOMMENDED COUNCIL ACTION: 1. Accept the work performed by Vasilj, Inc. for PW 16 -01, Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa as complete; 2. Authorize the City Clerk to file a Notice of Completion with the County Recorder's Office; 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion Location Map FISCAL IMPACT: Included in the adopted budget Amount Budgeted: $625,423.00 Additional Appropriation: N/A Account Number(s): 502- 400 - 8204 -8647 (Sewer Enterprise Fund) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Environment Objective: 1 City infrastructure is well maintained ORIGINATED BY: Floriza Rivera, Principal Engineer REVIEWED BY: Ken Berkman, Interim Public W ks Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In 2010, Advanced Sewer Technologies (AST) conducted a video inspection and conditional assessment of the City's sanitary sewer collection system. Staff used the AST report to prioritize the City's sewer repair and replacement needs, resulting in the development and delivery of this critical project at the following locations: 1. Indiana Street between Holly Avenue and Mariposa Avenue 2. Pine Street between Indiana Street and Illinois Street 3. Illinois Street between Holly Avenue and Mariposa Avenue 24 4. Mariposa Avenue between 626 and 730 East Mariposa The replacement of these sewer segments and repairs to manholes in the area will ensure the continued optimal operation of the sewer system and mitigate system issues in the future. On May 17, 2016, Council awarded a construction contract to Vasilj, Inc. in the amount of $442,923.30 and an inspection contract to AKM in the amount of $55,070. Construction began September 2016 and was completed in December 2016. Change orders included deletion of one Indiana sewer segment due to an unforeseen conflicting gas line, deletion of slurry seal due to high cost and unfavorable weather conditions, and additional minor repairs due to unforeseen conditions. Combined change order costs and final bid item quantities resulted in an overall deletion change order and final contract amount of $388,744.37 (- 12.23 %). The deleted sewer segment will be added to the next sewer project once the conflicting gas line is relocated by the Gas Company, who is expected to perform the work within the next few months. The project area will be added to the annual slurry seal project in the summer. Staff therefore recommends that Council accept the work performed by Vasilj, Inc. for Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's office. The unspent budgeted amount will return to the sewer fund for future sewer infrastructure improvements. Accounting Summary: Vasilj contract amount $442,923.30 Herald advertising +$816.00 Change Orders ($54,179.74) Construction Inspection Cost +$68,838.00 Total Construction Cost $458,397.26 Project Budget $625,243.00 Total Construction Cost $458.397.26 Remaining Fund $166,845.74 25 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa Project No.: PW 16 -01 Contract No. 5135 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Facilities 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on January 23, 2017. The work done was: Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa 6. On March 7, 2017, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Vasilj, Inc. 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: El Segundo City Hall. 9. The street address of said property is: Illinois Street, 400 -500 blocks; Indiana Street, 400- 500 blocks; Pine Street, 1700 block; Mariposa Ave, 600 -700 blocks Dated: Ken Berkman Interim Public Works Director VERIFICATION I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on _, 2017 at El Segundo, California. Ken Berkman Interim Public Works Director 26 PALM AVE � k � py� � Q MMWOSI.AVE r t a PFE AI£ PWEAVE PINE AVE IKKLV AVE HOLLY AVE k a � ? GRAND AVE LEGEND: = LOC -.OP SEWER-W- KREMOVE. ANC REPLACED 27 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2017 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt an ordinance reauthorizing Ordinance No. 1418 regarding the Public, Educational, and Governmental (PEG) access support fee concerning State Video Franchise agreements. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1. Second reading and adoption of Ordinance to reauthorize Ordinance 1418 and the PEG fee; and/or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Proposed Ordinance FISCAL IMPACT: None Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: lb El Segundo's engagement with the community ensures excellence Objective: 1 The City is transparent regarding services and performance 3 City communication is comprehensive and integrated ORIGINATED BY: Dan O'Toole, TV Program Manager REVIEWED BY: Meredith Petit, Director of Recre tion and Parks APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: In 2006, the California Legislature adopted the Digital Infrastructure and Video Competition Act ( "DIVCA "), which changed the manner in which video services are regulated by replacing local franchising with a state franchising system administered by the Public Utilities Commission (PUC). DIVCA requires state franchise holders to offer PEG channels to each community in which they operate. DIVCA also authorizes cities to adopt an ordinance imposing a fee on state franchise holders to support PEG programming facilities. The City Council established such a fee on April 1, 2008, by adopting Ordinance No. 1418 to require video service providers who have been issued a State Franchise to pay the City of El M] WZ Segundo a PEG access fee of 2% of the video service provider's gross revenues. For Fiscal Year 2015 -2016 the total for PEG support fees collected was $94,776, with $29,235 from AT &T and $65,541 from Time Warner /Spectrum. DIVCA also provides, however, that any ordinance adopting a PEG access fee "shall expire, and may be reauthorized, upon the expiration of the state franchise." (Public Utilities Code § 5870). Pacific Bell Telephone Company d/b /a SBC Pacific Bell Telephone Company d/b /a AT &T California ( "AT &T ") received a state video franchise to operate within the City on March 30, 2007. This franchise will expire on March 30, 2017, and has notified the City that they have submitted an application to the State for renewal. The City's PEG fee will therefore expire on March 30, 2017, unless the City Council reauthorizes the fee. The proposed Ordinance (attached) would reauthorize Ordinance No. 1418 and the City's PEG fee and therefore preserve funding available to support PEG programming facilities. The proposed Ordinance was approved by the City Council on February 21, 2017, and this serves as the second reading. The Ordinance will take effect 30 days after adoption. W ORDINANCE NO. AN ORDINANCE REAUTHORIZING ORDINANCE NO. 1418 AND THE CITY'S PUBLIC, EDUCATIONAL AND GOVERNMENTAL ACCESS SUPPORT FEE The City Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. Public Utilities Code §5870(n), which was enacted as part of the Digital Infrastructure and Video Competition Act of 2006, authorized the City to adopt an ordinance establishing a fee on state - franchised video service providers to support public, educational and governmental access channel facilities (commonly referred to as "PEG fee "); B. On April 1, 2008, the City adopted Ordinance No. 1418 establishing its PEG fee, which is codified in El Segundo Municipal Code § 9 -6 -27; the fee is two percent (2 %) of gross revenues and is used for capital expenses associated with PEG access facilities; C. By operation of state law, the ordinance expires upon the expiration of a state franchise; but the law also allows the ordinance to be reauthorized by the City; D. Pacific Bell Telephone Company dba SBC Pacific Bell Telephone Company dba AT &T California received a state video franchise (Franchise No. 0002) to operate within the City on March 30, 2007. The franchise will expire on March 30, 2017; E. The City Council desires to reauthorize Ordinance No. 1418 and the PEG fee as permitted by state law to ensure that the City can continue to collect the PEG fee. SECTION 2: Reauthorization. The City Council hereby reauthorizes Ordinance No. 1418 and the fee it established on state - franchised video service providers to support public, educational and governmental channel facilities codified. The fee is codified in El Segundo Municipal Code § 9 -6 -27 and shall remain unchanged and in full effect as to all state - franchised video service providers. SECTION 3: If this entire ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal or amendment of the ESMC or other city ordinance by this ordinance will be rendered void and cause such previous ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 4: If any part of this ordinance or its application is deemed invalid by a court Page 1 WK of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within 15 days after the passage and adoption of this ordinance, cause it to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty -first day following its passage and adoption_ PASSED AND ADOPTED this day of , 2017. Suzanne Fuentes, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2017, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2017, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Page 2 31 Mark D. Hensley, City Attorney Page 3 32 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2017 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding 1) approval and adoption of a Revised Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for the El Segundo Police Officers' Association from $1334.91 TO $1425.02. Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1. Adopt the Resolution updating the Employer's monthly medical contribution for POA 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Resolution FISCAL IMPACT: None Amount Budgeted: Additional Appropriation: N/A Account Number(s): Strategic Plan: Goals: 2, 3 and 5 — Support Community Safety, Develop as a Choice Employer and Workforce and Champion Economic Development and Fiscal Sustainability. Objectives: Employee retention, provide a competitive hiring environment, maintain a stable and transparent financial environment. PREPARED BY: Lynn Lindberg, Director Human Resources REVIEWED BY: Lynn Lindberg, Director Hung � Resources APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: City Council approved and adopted Resolution No. 5024 on February 21, 2017. Upon submitting the resolution to Ca1PERS we were advised that we had used an outdated template and would need to resubmit using the template currently in use to meet Ca1PERS requirements. Subsequently we have acquired and completed the attached current Resolution Template from Ca1PERS. In addition, it has been confirmed that this template is the same as those submitted in the past, including 2015/2016 (Resolutions 4943, 4944, 4977). This Resolution will supersede Resolution No. 5024, adopted on February 21, 2017 related to the Police Officers' Association October 1, 2014 — September 30, 2018 Memorandum of Understanding (MOU) which includes the change in Employer medical contribution as noted below. 5 33 Health Insurance Monthly Contribution —Monthly contribution will be increased from $1334.91 to $1425.02 beginning April 1, 2017 and the new flat rate will remain in effect for the term of the MOU; the automatic formula has been eliminated. 34 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION. WHEREAS, (1) The City of El Segundo is a contracting agency under Government Code Section 22920 and subject to the Public Employees' Medical and Hospital Care Act (the "Act ") for participation by members of Police Officer Association. WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency subject to Act shall fix the amount of the employer contribution by resolution; and WHEREAS, (3) Government Code Section 22892(b) provides that the employer contribution shall be an equal amount for both employees and annuitants, but may not be less than the amount prescribed by Section 22892(b) of the Act; and RESOLVED, (a) That the employer contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his /her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $1,452.02 per month, plus administrative fees and Contingency Reserve Fund assessments; and be it further RESOLVED, (b) The City of El Segundo has fully complied with any and all applicable provisions of Government Code Section 7507 in electing the benefits set forth above; and be it further RESOLVED, (c) That the participation of the employees and annuitants of The City of El Segundo shall be subject to determination of its status as an "agency or instrumentality of the state or political subdivision of a State" that is eligible to participate in a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations pursuant to such Section. If it is determined that the City of El Segundo would not qualify as an agency or instrumentality of the state or political subdivision of a State under such final Regulations, Ca1PERS may be obligated, and reserves the right to terminate the health coverage of all participants of the employer. RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint and direct the City Clerk to file with the Board a verified copy of this resolution, and to perform on behalf of the City of El Segundo all functions required of it under the Act. RESOLVED, (e) Under Government Code Section 22892, this Resolution will become effective March 7, 2017 and will remain effective unless repealed or superseded. 1. 35 Resolution No. _PASSED, APPROVED AND ADOPTED this 7th day of March, 2017. ATTEST: Tracey Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney 2. Suzanne Fuentes, Mayor 36 CERTIFICATION STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk all at a regular meeting of said Council held on the 7th day of March, 2017, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 7th day of March, 2017. 3. Tracy Weaver, City Clerk of the City of El Segundo, California 37 EL SEGUNDO CITY COUNCIL MEETING DATE: March 07, 2017 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding authorization for the City Manager to enter into a three -year agreement with Insight, as approved to form by the City Attorney, to provide Microsoft software support and upgrades in an amount not to exceed $225,987 (3 Years at $75,329 per year). (Fiscal Impact: $75,329) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to enter into a three -year service, maintenance and upgrade agreement, as approved to form by the City Attorney, with Insight in an amount not to exceed $225,987; and /or, (2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Attachment A: JW Systems quote Attachment B: Presidio quote Attachment C: Insight quote FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $45,338 per year Additional Appropriation: No — Request to reallocate from IS Salary (Savings) Account Number(s): 001 - 400 - 2505 -6217 Software Maintenance STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure & Technology Objective: 3 Use the full potential of software. ORIGINATED BY: Brian Evanski, Police Captain REVIEWED BY: Mitch Tavera, Chief of Police APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The City of El Segundo has installed and utilizes Microsoft software for most server systems. This software is used for operating systems, email, databases, and other server based applications. For each city employee that accesses these servers, Client Access Licenses are required. Our current contract for Microsoft licensing is through Insight Public Sector at an annual cost of $62,738. This Microsoft license agreement expired on January 31, 2017, and a new license is necessary. IQ WZ All Departments currently utilize Microsoft software for their desktop needs. This includes Windows 7 (operating system), Office 2013 Standard (Word, Excel, PowerPoint, Publisher, Outlook), and Office 2013 Professional (Standard + Access). Additionally, Microsoft licensing is an essential product that is vital to the City's success as nearly all servers operate using Microsoft server software. Failure to renew the Microsoft server license agreement will eliminate the use of numerous programs including but not limited to Eden Enterprise Resource Planning program (ERP), Civica Website, License Trak Business Licensing, Muni Building Permit system, Encore Library Catalog system, Firehouse Records Management system, Faster Maintenance Inventory system, Crossroads Traffic Reporting system, etc. Staff obtained three quotes for the needed Microsoft Licensing: 1. Insight Public Sector $75,329 /year ($225,987 /three years) 2. JW Systems $83,355 /year ($250,065 /three years) 3. Presidio Inc. $100,297 /year ($300,890 /three years) Staff inquired with Microsoft representatives regarding a shorter term, potentially reducing from three years to six months or a single year. Staff learned that Microsoft's minimum term is a three year license agreement. Upon signing the Microsoft agreement with Insight, the City has the option to transition to Cloud services, potentially Office 365, during the agreement term. Staff will research this option for future consideration. Staff therefore recommends entering into a three year contract with Insight Public Sector to provide Microsoft licensing for our servers and desktops. W Nf06 00445 CoreCALALNG UcSAPk MA UsrCAL License /Software Assurance Pack $7,288.01 771, S7.28&01 4V06-00446 CoreCAL ALNG SA MVL UsrCAL Software Assurance 513,219.31 283 $13,219.31 42F 00019 VDA ALNG SubsVLMAPerDuc Monthly Subscriptions -VolumeLicense $19,317.63 2301 $19.317.63 I(V3-00381 4VINE3PerDVCALNGUDSrdSAPkMA 11,1111;11111 !xm ExchgSVrEnt ALNG SA MVL {upgrade /SoftwafemsurancePack software Assurance $4,139.98 70 5119.87 1 54,139.38 $119.67 395-02504 076 -01776 Prjcl ALNG UcSAPk MVL Lkense/Software Assurance Pack 5237.94 1 $237.94 076-01912 PrJct ALNG SA MVL Software Assurance ILkense/Software $1,328.16 12 $1,329.16 7NQ -00302 SQjSvrStdCare ALNG UcSAPk MVL WcCoreUc Assurance Pack 52.835.18 71 52.835.18 7NQ -00292 SO .L5vrStdCore ALNG SAMA2LIcCoreUc IsetwareAssuranc e $4,860.29 8 $4,86029 9EA -00039 VfnSvrDCCore ALNG UcSAPk MVL 2Lk CoreUc Ucense/Software Assurance Pack $6.08598 20 $6,085.98 SEA -00278 WrnSvrDCCore ALNG SA MVL WeCoreLIC Software Assurance $4.174.19 321 $4174.19 EA Annual Total: EA Three Year Total, e..1 -0t.— a - -- $63,605.93 Is 190,817.76 Total: $59,246.42 1.9 216/2017 Pvf:5(a,P Page 1 of 1 EA Annual Total: 91,21330 EA Three Year Total; 273,639.96 Total: I 5 27,250,83 Confidential. Renew EA with Select Plus Thank you for the opportunity to quote. �7 0 Insight s City of El Segundo January S, 2017 Final EA Renewal Pricing with Select Plus Microsoft Enterprise Agreement - Government (USD) 212/2017 Page 1 of 1 EA Annual Total: 55,379J9 5 EA Three Year Total: 169, 39.37 'f s�,saass atal: Confidential. Renew EA with Select Pius Thank you for the opportunity to quote.