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2017 Feb 21 - CC PACKET AGENDA
EL SEGUNCO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 21, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
1. Exotic Reef vs. City of El Segundo, LASC Case No. BC612264
2. Karsten vs. City of El Segundo, LASC Case No. BC617434
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and City Employee Association.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AG EN DA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 21, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Lee Carlile, United Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
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PRESENTATIONS
a) Presentation — Battle of the Badges Basketball game winners.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation —Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to receive and file an informational
report from the Centennial Celebration Committee.
(Fiscal Impact: $0)
Recommendation — 1) Receive and file verbal report; 2) Alternatively, discuss
and take other possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
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2. Warrant Numbers 3015091 through 3015272 on Register No. 9 in the total
amount of $852,658.19 and Wire Transfers from 1/30/17 through 2/12/17 in
the total amount of $3,342,176.84.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
3. Special Meeting (Commissions, Committees and Boards Interviews)
Minutes of January 17, 2017, Regular Meeting Minutes of January 17, 2017
and Regular Meeting Minutes of February 7, 2017.
Recommendation —Approval
4. Consideration and possible action to authorize the Police Department to
incrementally replace (8) 2011 Ford Crown Victoria police vehicles which
are due for replacement by purchasing eight (8) new 2017 Ford Explorer
Police Interceptor vehicles under an existing contract from National Auto
Fleet Group before May 2017. The City's purchase would "piggy-back" on
an existing National Joint Powers Alliance (NJPA) master vehicle contract#
102811. Authorize the City Manager or designee to repurpose, sell or
auction the department's used patrol fleet.
(Fiscal Impact: $420,677)
Recommendation — 1)Authorize the Police Department to incrementally replace
(8) 2011 Ford Crown Victorias which are due for replacement with (8) new 2017
Ford Explorer Police Interceptors; 2) Pursuant to El Segundo Municipal Code 1-
7-10, authorize the City Manager to issue a purchase order piggybacking on an
existing NJPA master vehicle contract to purchase and equip eight (8) new 2017
Ford Explorer Police Interceptor vehicles in an amount not to exceed $420,677;
3) Authorize the City Manager or designee to repurpose, sell or auction the
department's used patrol fleet; 4) As authorized by Council on October 4, 2016,
utilize up to $46,800 to cover an estimated funding shortfall; 5) Alternatively,
discuss and take other possible action related to this item.
5. Consideration and possible action regarding authorization for the City
Manager to enter into a three-year agreement with Insight, as approved to
form by the City Attorney, to provide Microsoft software support and
upgrades in an amount not to exceed $225,987 (3 Years of $75,329.00 per
year).
(Fiscal Impact: $75,329.00)
Recommendation — 1) Authorize the City Manager to enter into a three-year
service, maintenance and upgrade agreement, as approved to from by the City
Attorney, with Insight in an amount not to exceed $225,987.00; 2) Alternatively,
discuss and take other possible action related to this item.
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6. Consideration and possible action to adopt an Ordinance amending Title 8
of the El Segundo Municipal Code to regulate parking of oversized
vehicles, recreational vehicles, and trailers; establish a registration/permit
process; and prohibit the placement of electrical cords, cables and similar
items between such vehicles and nearby property.
(Fiscal Impact: Not to exceed $4,000.00)
Recommendation — 1) Waive second reading and adopt Ordinance No. 1523
amending Title 8 of the El Segundo Municipal Code; 2) Alternatively, discuss and
take other possible action related to this item.
7. Consideration and possible action regarding step placement for a newly
promoted employee to the Management/Confidential class of Information
Systems Manager.
(Fiscal Impact: $3,325.00)
Recommendation — 1) Approve the recommended step placement within the
Information Systems Manager salary range; 2) Alternatively, discuss and take
other possible action related to this item.
8. Consideration and possible action to introduce an ordinance reauthorizing
Ordinance No. 1418 regarding the Public, Educational, and Governmental
(PEG) access support fee concerning State Video Franchise agreements.
(Fiscal Impact: $0)
Recommendation — 1) Introduce for First Reading of Ordinance to reauthorize
Ordinance 1418 and the PEG fee; 2) Alternatively, discuss and take other
possible action related to this item.
9. Consideration and possible action regarding approval of Environmental
Assessment No. EA-1064 and Zone Text Amendment No. ZTA 14-01 to
amend the development standards regarding two-story homes and second
story additions in the City's R-1, single-family residential zone; create new
definitions and amend certain existing definitions contained in the El
Segundo Municipal Code; and amend the parking requirements for single-
family residences.
(Fiscal Impact: None with this action)
The proposed project is categorically exempt from the requirements of the
California Environmental Quality Act (CEQA) pursuant to 14 California
Code Regulations § 15301 as a Class 1 (existing facilities), § 15303 as a
Class 3 (new construction or conversion of small structures), and § 15304
as a Class 4 (minor alteration to land) categorical exemptions.
Recommendation — 1) Waive second reading and adopt Ordinance No. 1547 for
Environmental Assessment No. EA-1064 and Zone Text Amendment No. ZTA
14-01; 2) Alternatively, discuss and take other possible action related to this item.
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10.Consideration and possible action to award a standard Public Works
Professional Services Agreement to RTI Consulting, Inc. for On-Call
Construction Management/Owner's Representation Services for the El
Segundo Aquatics Center at Wiseburn High School, Project No. RFP PW
17-01.
(Fiscal Impact: $70,000.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Professional Services Agreement in a form approved by the City Attorney
with RTI Consulting, Inc. in the amount of $62,400.00 and authorize an additional
$7,600.00 for construction related contingencies; 2) Alternatively, discuss and
take other possible action related to this item.
11.Consideration and possible action regarding adoption of a Resolution
setting forth salary and benefits for the class of Police Officer Trainee.
(Fiscal Impact: $0)
Recommendation — 1) Adopt the resolution for Police Officer Trainee salary and
benefits; 2) Alternatively, discuss and take other possible action related to this
item.
F. NEW BUSINESS
12.Consideration and possible action regarding 1) approval of a Memorandum
of Understanding (Labor Agreement) between the City of El Segundo and
the El Segundo Police Officers' Association; 2) adoption of a Resolution for
CalPERS Employer Paid Member Contributions (EPMC) for the Police
Officers' Association to increase the employee PERS Member Share; 3)
adoption of a Resolution updating the employer's contribution under the
Public Employees' Medical and Hospital Care Act for the El Segundo Police
Officers' Association.
(Fiscal Impact: $FY2016-17 -$246,100.00)
Recommendation — 1) Approve the agreement; 2) Adopt the Resolution
approving the Memorandum of Understanding; 3) Adopt the Resolution for the
Employer Paid Member Contribution of POA; 4) Adopt the Resolution updating
the Employer's monthly medical contribution for POA; 5) Alternatively, discuss
and take other possible action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
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I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
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ADJOURNMENT
POSTED: L/6 L-lZ v 1-7
DATE:
TIME: �] 13, j '*
NAME:
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Presentation
Battle of the Badges Winners
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 21,2017
AGENDA STATEMENT AGENDA HEADING: Reports of
Committees, Commissions and Boards
AGENDA DESCRIPTION:
Receive and file an informational report from the Centennial Celebration Committee.
(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Receive and file verbal report; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Centennial Celebration Committee is comprised of members of the community, including
business representatives, elected officials, residents, and City staff. Through sponsorships and
donations, the committee continues to plan events and activities to commemorate the City's
Centennial throughout 2017. The Committee will present information regarding their planning
activities and upcoming festivities.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
1/30/17 THROUGH 2/12/17
Date Payee Description
1/30/2017 IRS 254,852.99 Federal 941 Deposit
1/30/2017 Employment Development 3,951.93 State SDI payment
1/30/2017 Employment Development 50,624.77 State PIT Withholding
1/31/2017 Nationwide NRS EFT 78,439.52 EFT 457 payment
1/31/2017 CA Infrastructure Bank 106,598.70 Semi Annual Infrastructure payment
2/1/2017 Cal Pers 6,763.49 EFT Retirement Safety-Fire-PEPRA New
2/1/2017 Cal Pers 6,461.44 EFT Retirement Safety-Police-PEPRA New
2/1/2017 Cal Pers 28,726.75 EFT Retirement Misc- PEPRA New
2/1/2017 Cal Pers 93,496.62 EFT Retirement Misc- Classic
2/1/2017 Cal Pers 267,917.63 EFT Retirement Safety-Classic
2/3/2017 California EDD 7,585.55 Quarterly Unemployment payment Q3-16
2/3/2017 Health Comp 192.31 Weekly claims
2/3/2017 Cal Pers 2,000.88 Defined Benefit Contribution-Safety-Classic
2/9/2017 Cal Pers 478,724.42 EFT Health Insurance Payment
2/10/2017 West Basin 1,787,005.30 H2O payment
2/10/2017 Health Comp 100.00 Weekly claims
2/10/2017 Cal Pers 2,683.20 Survivor Benefit- Police-Classic
2/10/2017 Cal Pers 103.20 Survivor Benefit- Police - PEPRA
2/10/2017 Cal Pers 2,115.60 Survivor Benefit- Fire-Classic
2/10/2017 Cal Pers 103.20 Survivor Benefit- Fire- PEPRA
2/10/2017 Cal Pers 522.16 2017 Replacement Benefit Contributions
2/10/2017 Manufacturers &Traders 21,306.03 457 payment Vantagepoint
2/10/2017 Manufacturers &Traders 552.31 IRA payment Vantagepoint
2/10/2017 Nationwide NRS EFT 57,567.97 EFT 457 payment
2/10/2017 State of CA EFT 2,235.98 EFT Child support payment
2/2/2017 Lane Donovan Golf Ptr 24,461.16 Payroll Transfer
1/30/17-2/5/17 Workers Comp Activity 20,865.73 SCRMA checks issued
1/30/17-2/5/17 Liability Trust-Claims 2,285.05 Claim checks issued
1/30/17-2/5/17 Retiree Health Insurance 33,932.95 Health Reimbursment checks issued
3,342,176.84
DATE OF RATIFICATION: 2/9/17
TOTAL PAYMENTS BY WIRE: 3,342,176.84
Certified as to the accuracy of the wire transfers by:
Deputy City Treasur r II Date
Director of ante Date
City Mana Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer\Wire Transfers\Wire Transfers 10-01-16 to 9-30-17 2/ 12017 1/1
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 17, 2017 —4:00 P.M.
Committees Commissions and Boards - Interview of Candidates
(Ran simultaneously with the regular scheduled 5pm City Council Meeting)
CALL TO ORDER—4:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute
limit total). None
SPECIAL MATTERS: -1- matter
Consideration and possible action to interview candidates for the Arts and Culture Advisory
Committee.
(Fiscal Impact: None)
Interviewed Candidates
Council appointed Delores McAllister and Jay Beynon to the Arts and Culture Advisory Committee.
The appointments will be announced at the February 7, 2017 City Council Meeting.
ADJOURNMENT at 5:50 PM
Tracy Weaver, City Clerk
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MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 17, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
(Ran congruently with 4:00 PM Special Meeting — Committees, Commissions and
Boards Interviews)
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO. 1
16
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO.2
17
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 17, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
PRESENTATIONS
a) Proclamation read by Mayor Fuentes, presented to Greg Carpenter, City
Manager proclaiming 2017 as the year of the Centennial Celebration for El
Segundo.
b) Commendation read by Mayor Fuentes, presented to El Segundo Police Cadet's,
Nicole Reppucci and Sergio Tangari.
c) Presentation by El Segundo Police Chief Tavera, introducing the Department's
recent Academy Graduate, Reis Boloran.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Scott Houston, Director at West Basin Municipal Water Board, District 4, presented the
yearly calendar for the Metropolitan Water District of Southern California. The calendar
featured El Segundo student, Nayeli Soon's winning picture on the front of the calendar.
Richard Lundquist, Continental Development Corporation President and South Bay
Sports Health and Recreation founder, congratulated the City on its Centennial
Celebration by donating a $1,000,000.00 to the South Bay Sports, Health and
Recreation organization for the proposed Aquatics Center.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council thanked Mr. Lundquist for his generous donation to the South Bay Sports,
Health and Recreation organization.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO.3
18
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding Environmental Assessment No. EA-
1158 and Precise Plan Amendment No. PPA 16-01 regarding the proposed
conversion of an existing single lane restaurant drive-thru to a double lane drive-
thru at 101 South Sepulveda Boulevard in the Heavy Industrial (M-2) Zone.
Applicant: McDonald's Corporation. The proposed project is exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to 14
California Code of Regulations §15301 which identifies the project as a Class 1
exemption (Existing Facilities) and § 15304 as a Class 4 categorical exemption
(Minor Alterations to Land)
(Fiscal Impact: N/A)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony regarding Environmental Assessment No. EA-1158 and
Precise Plan Amendment No. PPA 16-01 regarding the proposed conversion of an
existing single lane restaurant drive-thru to a double lane drive-thru at 101 South
Sepulveda Boulevard in the Heavy Industrial (M-2) Zone.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Sam Lee, Planning and Building Safety Director, gave a report and answered questions.
No public comments
MOTION by Council Member Dugan, SECONDED by Council Member Brann to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA-1158 AND
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO.4
19
ADOPTING PRECISE PLAN AMENDMENT NO. PPA 16-01 TO AMEND PRECISED
PLAN 71-2 AND 71-3 TO ALLOW A DOUBLE LANE DRIVE-THROUGH AT 101
SOUTH SEPULVEDA BOULEVARD IN THE HEAVY INDUSTRIAL (M-2) ZONE.
PETITIONED BY MCDONALD'S CORPORATION
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles adopting
Resolution No. 5017. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Consideration and possible action to review and provide additional direction of
the three-year strategic plan (FY 2016-17 through FY 2018-19).
(Fiscal Impact: $0)
Greg Carpenter, City Manager, introduced the item.
Joseph Lillio, Finance Director, gave a presentation
Council Discussion
Council consensus to provide monthly department reports versus quarterly department
reports. The item will be brought back for approval at the next City Council meeting.
3. Consideration and possible action related to the design and construction of the
new Aquatics Center at Wiseburn High School.
(Fiscal Impact: $0)
Greg Carpenter, City Manager, introduced the item.
Ken Berkman, Interim Public Works Director, gave a report.
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to
proceed with the Aquatics Center at Wiseburn High School project as designed.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
4. Consideration and possible action to increase the Technology Committee from
five (5) to seven (7) members, and adopt a resolution, formally establishing the
Technology Committee and adopting the Technology Committee Bylaws.
(Fiscal Impact: $0)
Greg Carpenter, City Manager, introduced the item.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO. 5
20
Brian Evanski, El Segundo Police Captain, gave a report.
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk
authorizing the Technology Committee to increase their members from five (5) to seven
(7) members. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt
Resolution No. 5018. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
5. Approve Warrant Numbers 3014344 through 3014593 on Register No. 6 in the
total amount of $795,448.98 and Wire Transfers from 12/12/16 through 12/25/16
in the total amount of$2,987,398.36 and Warrant Numbers 3014594 through
3014762 on Register No. 7 in the total amount of $731,444.83 and Wire
Transfers from 12/26/16 through 1/8/17 in the total amount of$1,444,667.76
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
6. Approve Regular City Council Meeting Minutes of December 20, 2016,
7. Adopt Resolution No. 5019 approving the City of El Segundo Coyote
Management Plan, which provides guidelines for City staff in dealing with
coyotes with an emphasis on education and hazing.
(Fiscal Impact: N/A)
8. Approve the acceptance of grant funding from the U.S. Department of Homeland
Security, through the Office of Grants and Training, under Fiscal Year 2015 State
Homeland Security Grant Program (SHSGP) to procure necessary Urban Search
and Rescue (USAR) equipment and authorize the City Manager to sign an
Agreement No. 5269 with the County of Los Angeles who will serve as the grant
administrator for the grant.
(Fiscal Impact: $3,440.00)
9. Authorize the City Manager to execute a 1-year License Agreement No. 5270
with Jaguar Tennis Academy in a form approved by the City Attorney to operate
tennis programs at Recreation Park.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO. 6
21
10. Authorize the City Manager to execute an agreement relating to the First
Amendment to Development Agreement No. 5200 and 5200A, in a form
approved by the City Attorney's office, relating to the 540 East Imperial Avenue
project and direct the City Clerk's office to record the agreement in the County
Recorder's office.
(Fiscal Impact: None with this action)
11. Second reading by title only and approve the adoption of Ordinance No. 1546,
amending El Segundo Municipal Code § 1-6-3, § 1-6-4, and § 1-6-5 Regarding
City Departments, Exclusions from Civil Service, and Department Heads.
(Fiscal Impact: N/A)
12. PULLED BY STAFF FOR PRESENTATION
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann to approve
Consent Agenda items 5, 6, 7, 8, 9, 10 and 11. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
PULLED ITEM:
12. Consideration and possible action regarding 1) Adoption of a Resolution
establishing the basic monthly salary range for Information Systems Director.
(Fiscal Impact: $225,700.00)
Greg Carpenter, City Manager, reported on the item.
Council Discussion
Council consensus to bring item back at a later date with additional information that
focuses on head count, span of control and total compensation.
F. NEW BUSINESS
13. Report back from El Segundo Police Chief Tavera on commercial parking issues
in the 1300 block of East Grand Avenue.
(Fiscal Impact: $)
Greg Carpenter, City Manager, introduced the item.
El Segundo Police Chief, Mitch Tavera, gave a report.
Council Discussion
Receive and file report
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO. 7
22
14. Consideration and possible action to receive and file an informational report
regarding Transient Occupancy Tax (T.O.T.) Compliance Audit to be conducted
by the City beginning February 2017.
(Fiscal Impact: undetermined - possible uncollected revenue findings)
Greg Carpenter, City Manager, introduced the item.
Joseph Lillio, Finance Director and Julianna Demers, Revenue Manager, reported and
answered Council questions.
Council Discussion
Receive and file report
15. Adopt Resolution No. 5020, authorizing the Mayor to sign a temporary
employment Agreement No. 5271 with Martha Dijkstra, former Human
Resources Director, in conformance with California Public Employees Retirement
System and state law requirements providing for Ms. Dijkstra to provide
specialized duties related to labor negotiations.
(Fiscal Impact: $8,000.00)
Greg Carpenter, City Manager, introduced and reported on the item.
Mark Hensely, City Attorney, reported on the item.
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to adopt
Resolution No. 5020 authorizing the Mayor to sign a temporary employment agreement
no. 5271 with Martha Dijkstra. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER —Thanked staff for all their work on the upcoming
Centennial Events. Chief Tavera gave a report on 2016 crime statistics for the City of El
Segundo.
H. REPORTS — CITY ATTORNEY — Happy New Year to all and mentioned the
Attorney's Office will busy this coming year with various items, especially Top Golf.
I. REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER— Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Happy Birthday to El Segundo and Happy New Year to all.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO.8
23
Council Member Pirsztuk— Happy Birthday to Mayor Pro Tern Boyles and the City and
mentioned the West Basin rain barrel program.
Council Member Dugan — None
Mayor Pro Tern Boyles — None
Mayor Fuentes — Happy Birthday to Mayor Pro Tern Boyles, reminded all to attend El
Segundo's Birthday bash on Wednesday, January 18, at Library Park. Attended the
California League of Cities meeting, the L.A. County City Selection Committee meeting,
Sgt. Glenn Del Mondo's promotion ceremony, Vector Control meeting and the South
Bay Cities Regional meeting. Proposed adding to the next Agenda, renaming a street,
in recognition of former Mayor Carl Jacobson's. Mentioned the upcoming Presidential
Inauguration on Friday, January 20, 2017.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, spoke on various items of concern.
MEMORIALS — None
ADJOURNMENT at 8:50 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17,2017
PAGE NO.9
24
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,20]7
PAGE NO. 1
25
1 . Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO.2
26
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:04PM
INVOCATION — Pastor George Lopez, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a) Presentation by Mayor Fuentes to Chevron El Segundo Refinery, Continental
Development Corporation and Mattel, Inc for their sponsorship of the Centennial
Ball held on January 21, 2017.
b) Presentation read by Marsha Hansen, CEO/President of the El Segundo
Chamber of Commerce, announcing the 2016 Holiday Parade Winners.
c) Proclamation read by Mayor Fuentes, proclaiming School Choice Week,
January 22-28, 2017.
d) Presentation by Crista Binder, City Treasurer and Dino Marsocci, Deputy City
Treasurer reporting on the Department's Quarterly Investment Portfolio.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Brandon Stancel, Assemblywoman Autumn Burke's office, presented a Resolution
congratulating the City of El Segundo on its Centennial and wishing the City a Happy
Birthday.
Katherine Santos, Tree Musketeers, invited the City of El Segundo to the 30th Annual
Arbor Day celebration on March, 11, 2017 from 9:30 am to 12:30 pm.
Brian Crowley, resident and treasurer of the South Bay Music Association, announced
three upcoming concerts; South Bay Music Association, presents "Alliance Brass" at
6:30 PM on Monday, Feb. 13, 2017 at the El Segundo Preforming Arts Center, Beach
Cities Swing Band and others will perform on Saturday, Feb. 25, 2017 at the El
Segundo Performing Arts Center for the ESHS Band Fundraiser— Comedy Night and
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO.3
27
on Saturday, March 25th the El Segundo Concert Band will present a concert honoring
El Segundo's Centennial.
Karl Jacobs, resident, thanked the Council for allowing the South Bay Coastliners to
participate in the Holiday Parade and the Birthday Bash at Library Park. Mr. Jacobs
invited the City to the musical, Beau Jest on February 18th and 19th, 2017 featuring the
South Bay Coastliners and other performers. The event will be held at the James R.
Armstrong Theatre in Torrance. Tickets are $25.00, visit their website at
www.coastliners.org for more information.
Dr. Antonio Mendez, resident, commented on the Treasurer's report and asked for a
clarification.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Crista Binder, Treasurer, answered Mr. Antonio Mendez's question.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
1. Consideration and possible action regarding approval of Environmental
Assessment No. EA-1064 and Zone Text Amendment No. ZTA 14-01 to amend
the development standards regarding two-story homes and second story
additions in the City's R-1, single-family residential zone; create new definitions
and amend certain existing definitions contained in the El Segundo Municipal
Code; and amend the parking requirements for single-family residences.
(Fiscal Impact: None with this action.)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony regarding approval of Environmental Assessment No. EA-1064
and Zone Text Amendment No. ZTA 14-01 to amend the development standards
regarding two-story homes and second story additions in the City's R-1 , single-family
residential zone; create new definitions and amend certain existing definitions contained
in the El Segundo Municipal Code; and amend the parking requirements for single-
family residences.
Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received in the City Clerk's office.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO.4
28
Sam Lee, Planning and Building Safety Director and Gregg McClain, Planning Manager
gave a presentation and answered questions.
Public Comment:
Brian Crowley, resident, is not in favor of the proposed amendments to the development
standards regarding two-story homes and second story additions in the City's R-1,
single-family residential zone.
Lindsey Brenden, resident, is in favor of the proposed amendments to the development
standards regarding two-story homes and second story additions in the City's R-1,
single-family residential zone.
Craig Maples, resident and builder, is in favor of the proposed amendments to the
development standards regarding two-story homes and second story additions in the
City's R-1, single-family residential zone.
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1547
AN ORDINANCE AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE
REGARDING REGULATIONS FOR PROPERTIES IN THE SINGLE-FAMILY
RESIDENTIAL (R-1) ZONE, DEFINITIONS AND THE PARKING REQUIREMENTS
FOR SINGLE-FAMILY RESIDENCES.
Mayor Pro Tern Boyles introduced the item. Second reading and adoption of the
Ordinance is scheduled for February 21, 2017.
2. Consideration and possible action regarding Environmental Assessment No. EA-
1158 and Precise Plan Amendment No. PPA 16-01 regarding the proposed
conversion of an existing single lane restaurant drive-thru to a double lane drive-
thru at 101 South Sepulveda Boulevard in the Heavy Industrial (M-2) Zone.
Applicant: McDonald's Corporation. The proposed project is exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to 14
California Code of Regulations §15301 which identifies the project as a Class 1
exemption (Existing Facilities) and § 15304 as a Class 4 categorical exemption
(Minor Alterations to Land).
(Fiscal Impact: N/A)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony regarding Environmental Assessment No. EA-1158 and
Precise Plan Amendment No. PPA 16-01 regarding the proposed conversion of an
existing single lane restaurant drive-thru to a double lane drive-thru at 101 South
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 5
29
Sepulveda Boulevard in the Heavy Industrial (M-2) Zone. Applicant: McDonald's
Corporation.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Sam Lee, Planning and Building Safety Director, explained the first time the item was
presented, it was not properly noticed, therefore the item was brought back for another
vote.
Mayor Fuentes closed the pubic hearing.
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA-1158 AND
ADOPTING PRECISE PLAN AMENDMENT NO. PPA 16-01 TO AMEND PRECISE
PLAN 71-2 AND 71-3 TO ALLOW A DOUBLE LANE DRIVE-THROUGH AT 101
SOUTH SEPULVEDA BOULEVARD IN THE HEAVY INDUSTRIAL (M-2) ZONE.
PETITIONED BY MCDONALD'S CORPORATION
MOTION by Council Member Brann, SECONDED by Council Member Dugan,
approving Resolution No. 5017. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
3. Consideration and possible action to review and approve the three-year strategic
plan (FY 2016-17 through FY 2018-19).
(Fiscal Impact: $0)
Greg Carpenter, City Manager, introduced and reported on the item. Joe Lillio, Finance
Director is currently attending a Finance Conference in Sacramento.
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk,
approving the three-year Strategic Plan (FY 2016-17 through FY 2018-19). MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Pro Tern Boyles left the dais due to conflict of interest on items 4 & 5.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO.6
30
4. Consideration and possible action to determine how to proceed with Paolucci
Selling & Martin Communications Art ("PSM") and the City's business marketing
program in light of the delayed decision from the Fair Political Practices
Commission ("FPPC") regarding whether the City can continue to contract with
PSM.
(Fiscal Impact: To be Determined)
Mark Hensley, City Attorney, introduced and reported on the item.
Al Keahi, EDAC Chair and Barbara Voss, Economic Development Manager commented
on the item and answered Council's questions.
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk,
authorizing the City Manager, in amount not to exceed $25,000, to procure business
marketing services Agreement No. 5272 until a decision has been made regarding PSM
or until a new business marketing consultant is under contract. MOTION PASSED BY
VOICE VOTE. 3/1 YES: Dugan, Fuentes, Pirsztuk NO: Brann
5. Consideration and possible regarding introduction and first reading of an
Ordinance amending Title 8 of the El Segundo Municipal Code to regulate
parking of oversized vehicles, recreational vehicles, and trailers; establish a
registration/permit process; and prohibit the placement of electrical cords, cables
and similar items between such vehicles and nearby property.
(Fiscal Impact: Not to exceed $4,000.00)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony regarding introduction and first reading of an Ordinance
amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized
vehicles, recreational vehicles, and trailers; establish a registration/permit process; and
prohibit the placement of electrical cords, cables and similar items between such
vehicles and nearby property.
Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received in the City Clerk's office.
Bob Turnbull, El Segundo Police Department Captain, gave a presentation and
answered questions.
Public Comments:
Silvia Lauterback, resident, commented on the item.
John Regan, resident, commented on the proposed amendments.
Bob Metcalf, resident, commented on the item and commended Officer Turnbull on a
job well done on the sub committee.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 7
31
Scott Layne, resident, commented on the item and asked questions concerning the
proposed amendments.
Ed Eccles, resident, commented on the item and made a few suggestions. Stated he
was very impressed with the committee and their efforts.
Matthew Boon, resident, commented on the item and is in favor of the proposed
amendments.
William Eyre, resident, commented on the item and had a few questions and
suggestions.
Ron Swanson, resident, commented on the item and is in favor of the proposed
amendments.
Stacee Long, resident, commented on the item and mentioned travel trailers.
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to close
the hearing. MOTION PASSED BY VOICE VOTE. 4/0
Captain Turnbull answered questions raised during Public Comments.
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1523
AN ORDINANCE AMENDING TITLE 8 OF THE EL SEGUNDO MUNICIPAL CODE TO
CREATE OVENIGHT PARKING LIMITS FOR OVERSIZED VEHICLES,
RECREATIONAL VEHICLES AND TRAILERS, TO ESTABLISH A REGISTRATION
AND PERMIT PROCESS AND TO PROHIBIT THE PLACEMENT OF ELECTRICAL
CORDS, HOSES, CABLES OR OTHER SIMILAR ITEMS BETWEEN SUCH VEHICLES
AND PROPETIES.
Council Member Brann introduced the item. Second reading and adoption of the
Ordinance is scheduled for February 21, 2017.
Recessed at 9:51 PM
Reconvened at 10:02 PM
Mayor Pro Tern Boyles returned to the dais.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
6. Consideration and possible action to receive and file the El Segundo Senior
Housing Board Corporation (Park Vista) proposed annual budget for 2017.
(Fiscal Impact: None to the General Fund)
Greg Carpenter, City Manager, introduced the item.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 8
32
Neil Cadman, resident and Manager of Park Vista, gave a report.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan,
approving the 2017 Park Vista Annual Budget. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
7. Consideration and possible action to announce the appointments to the Arts and
Culture Advisory Committee.
(Fiscal Impact: None)
Mayor Fuentes announced Jay Beynon to a partial term expiring on June 30, 2019 and
Dolores McAllister to a full term expiring on June 30, 2020 to the Arts and Culture
Advisory Committee.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
8. Approve Warrant Numbers 3014763 through 3015090 on Register No. 8 the total
amount of $1,666,676.10 and Wire Transfers from 01/09/17 through 01/29/17 in
the total amount of $3,159,843.65. Ratified Payroll and Employee Benefit checks;
checks released early due to contracts or agreement; emergency disbursements
and/or adjustments; and wire transfers.
9. Approve the Special Meeting (Strategic Planning Workshop 3) Minutes of
November 7, 2016.
10. Authorize the City Manager to execute a standard Public Works Contract No.
5273 in a form approved by the City Attorney with Ayus and Co., Inc. in the
amount of$52,550.00, and authorize an additional $5,255.00 for construction
related contingencies and authorize to transfer $40,000 from account #301-400-
8208- 8706 (Seismic Early Warning System) to account#301-400-8201-8707
(Fire Department Upgrades) for the Fire Station 1 Men's Bathroom Improvement
Project. Project No. PW 17-08.
(Fiscal Impact: $57,805)
11. Authorize the City Manager to execute a standard Public Works Contract No.
5274 in a form approved by the City Attorney with Ayus and Co., Inc. in the
amount of$125,700.00 and authorize an additional $12,570.00 for construction
related contingencies for the Fire Station 1 Kitchen Improvement Project. Project
No. PW 17-06.
(Fiscal Impact: $138,270.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO.9
33
12. Accept as complete the Water Main Improvement Project on Center St., Walnut
Ave. and Maple Ave. and authorize the City Clerk to file Notice of Completion in
the County Recorder's office. Project No. PW16-02.
(Fiscal Impact: $1,527,796.80)
13. Authorize the City Manager to execute a standard Public Works Contract No.
5275, in a form approved by the City Attorney, with Stephen Doreck Equipment
Rentals, Inc., in the amount of $579,657.50 and approve an additional
$86,948.63 for construction-related contingencies and authorize the City
Manager to execute a standard Public Works Professional Services Agreement
No. 5276 in a form as approved by the City Attorney with AKM Consulting
Engineers in the amount of$73,780 for construction inspection and
geotechnical (compaction) oversight and testing, and approve an additional
$10,000 for related contingencies for the Water Main Improvement on Mariposa
Avenue. Project No. PW17-03.
(Fiscal Impact: $750,386.13)
14. Approve the installation of efficiency products from Southern California Edison's
Direct Install Program at the Library and Water Plant and authorize the City
Manager to execute the Southern California Edison Direct Install Program
Agreements No. 4941 K and 4941 L.
(Fiscal Impact: $)
15. Approve the request for two new ABC Licenses (Type 21 for the sale of beer,
wine and distilled spirits for off-site consumption and Type 86 for instructional
tasting) within the existing Cost Plus World Market located at Plaza El Segundo
at 720 South Sepulveda Boulevard in the Commercial Center (C-4) Zone. EA
No. 1170 and AUP No. 16-13. Applicant: Cost Plus World Market c/o Jane
Baughman.
(Fiscal Impact: N/A)
16. Authorize the Police Department to purchase thirty-five (35) sets of Level III+ rifle
body-armor protective plates with related carriers using Asset Forfeiture Funds.
(Fiscal Impact: $37,075)
17. Approve the expansion of alcohol service to include instructional tasting of beer,
wine and distilled spirits (Type 86 ABC License) at a grocery store at 500 North
Sepulveda Boulevard, EA No. 1169, AUP No. 16-12. The project is categorically
exempt from the requirements of the California Environmental Quality Act
(CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class
1 categorical exemption (Existing Facilities). Applicant: Ralphs Grocery
Company.
(Fiscal Impact: N/A)
18. Approve Examination Plan for Records Technician.
(Fiscal Impact: N/A)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 10
34
19. Approve the request for the expansion of alcohol service (Type 47 ABC License)
for a new Kona Grill restaurant located at "The Atrium at Continental Park," at
2321 East Rosecrans Avenue, Suite 1225. Applicant: Kona Grill Inc.)
(Fiscal Impact: N/A)
20. Authorize the City Manager to execute a standard Public Works Contract No.
5277 in a form approved by the City Attorney with Cinbad Industry Inc. in the
amount of$34,680.00 and authorize an additional $3,468 for construction related
contingencies for the Police Department Kitchen Remodel. Project No. PW 17-
07. (Fiscal Impact: $38,148.00)
21. Receive and file an informational report on the Transient Occupancy Tax (T.O.T.)
revenue to the City and the impact of Measure B.
(Fiscal Impact: $0)
22. Authorize the City Manager to execute a standard Public Works Contract No.
5278 in a form approved by the City Attorney with Corral Construction &
Development Inc. in the amount of $58,998.00 and authorize an additional
$5,900.00 for construction related contingencies for construction of the Police
Department Men's Locker Room Improvements. Project No. PW 15-10.
(Fiscal Impact: $64,898.00)
23. Authorize the City Manager to execute an Amendment No. 4438C to the
Professional Services Agreement No. 4438 with NCM Engineering Corp. in a
form approved by the City Attorney in the amount of $49,146.00. for preliminary
roadway and railroad design work for the Park Place Extension Project.
(Fiscal Impact: $0 to General Fund; Reimbursement Grant up to $735,000 and
Property Owner Deposit of $150,000)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan to
approve Consent Agenda items 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22,
and 23. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
24. Consideration and possible action to adopt a Resolution No. 5021 to implement
the honorary memorialization of Lairport Street as Carl Jacobson Drive.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced and reported on the item.
Mayor Fuentes spoke on the item.
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 11
35
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles, to
adopt Resolution No. 5021, implementing the honorary memorialization of Lairport
Street as "Carl Jacobson Drive" effective April 3, 2017. MOTION PASSED BY VOICE
VOTE. 4/0 Council Member Dugan abstained.
25. Consideration and possible action to receive and file an informational report on
the fiscal impact to the City from the change to the CalPERS discount rate.
(Fiscal Impact: $0 for FY 2016-17)
Greg Carpenter, City Manager, introduced and reported on the item.
Council Discussion
Council consensus to receive and file the report regarding the reduction to the CalPERS
discount rate and the resulting fiscal impact to the City.
26. Consideration and possible action to direct staff to carry out the necessary
actions to change the name of Sepulveda Blvd. to Pacific Coast Highway in the
City of El Segundo.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Ken Berkman, Interim Director of Public Works, gave a report.
Council Discussion
Council consensus directed staff to update the original survey of businesses from 2014
and contact Government Affairs and ask this item be put on their agenda for discussion
before a decision will be made concerning the name change of Sepulveda Blvd. to
Pacific Coast Highway in the City of El Segundo.
G. REPORTS — CITY MANAGER — Introduced the new Human Resources Director,
Lynn Lindberg.
H. REPORTS — CITY ATTORNEY — Gave an update on the second/accessory
units, stating legislation was passed and signed by the Governor. This item will
be brought up at a future Planning Commission meeting to consider.
1. REPORTS — CITY CLERK— Reported the VBM ballot box is available in the
Clerk's office until March 6, 2017. The election is Tuesday, March 7, 2017.
Measure H is the only item concerning the City of El Segundo.
J. REPORTS — CITY TREASURER — Gave a report under Presentations.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 12
36
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — None
Council Member Pirsztuk—Attended the Service Luncheon and thanked all in
attendance and those who made it possible.
Council Member Dugan — None
Mayor Pro Tern Boyles — Commented on a conference attended in Sacramento.
Mayor Fuentes — Attended the Blimpie's and Hampton Inn Ribbon Cutting Ceremonies,
attended the El Segundo Chamber Government Affairs meeting, attended the FAA
Metroplex hearing, testified before the Airport Land Use Committee, attended the COG
Measure M Meeting, attended the Birthday Bash in Library Park and the Centennial
Ball, attended EDAC meeting at WPromote, attended the Service Awards Luncheon at
the Fire Station, was invited by Lt. General Greaves to attend an event for General
Goldfein, Chief of Staff of the Air Force, attended the SCAG's Earthquake Resilience
workshop, and attended the South Bay Association of Chambers of Commerce
(SBACC) — Base retention Sub Committee.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, commented on various items of concern.
MEMORIALS — None
ADJOURNMENT at 10:44 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7,2017
PAGE NO. 13
37
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Police Department to incrementally replace (8)
2011 Ford Crown Victoria police vehicles which are due for replacement by purchasing eight (8)
new 2017 Ford Explorer Police Interceptor vehicles under an existing contract from National Auto
Fleet Group before May 2017. The City's purchase would "piggy-back" on an existing National
Joint Powers Alliance (NJPA) master vehicle contract # 102811. Authorize the City Manager or
designee to repurpose, sell or auction the department's used patrol fleet. (Fiscal Impact: $420,677)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Police Department to incrementally replace (8) 2011 Ford Crown Victorias
which are due for replacement with(8) new 2017 Ford Explorer Police Interceptors.
2. Pursuant to El Segundo Municipal Code 1-7-10,authorize the City Manager to issue a purchase
order piggybacking on an existing NJPA master vehicle contract to purchase and equip eight
(8) new 2017 Ford Explorer Police Interceptor vehicles in an amount not to exceed $420,677.
3. Authorize the City Manager or designee to repurpose, sell or auction the department's used
patrol fleet
4. As authorized by Council on October 4, 2016, utilize up to $46,800 to cover an estimated
funding shortfall; and/or,
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
National Auto Fleet Group quote (Vehicles)
S.B.R.P.C.A. Service quote (Equipment and Installation)
Applied Products quote (Graphics)
City Council Action Report dated October 5, 2016
FISCAL IMPACT:
Amount Budgeted: $422,800
Additional Appropriation: none
Account Number(s): 601-400-3101-8105 (Equipment Replacement)
STRATEGIC PLAN:
Goal: (2) Support Community Safety& Preparedness
Objective: (3) El Segundo approaches safety in a financially responsible way
Goal: (3) Develop as a Choice Employer & Workforce
Objective: (4) The City has an inspired, engaged workforce
ORIGINATED BY: Raymond Garcia, Lieutenan � t
REVIEWED BY: Mitch Tavera, Chief of Police Est
APPROVED BY: Greg Carpenter, City Manager
38
BACKGROUND AND DISCUSSION:
Last year, Police Department Staff conducted a vehicle assessment in conjunction with fleet
maintenance personnel and determined that four(4)patrol units,which included two K-9 vehicles
were in need of replacement. On October 4, 2016, Council approved funding for the replacement
of these vehicles and to begin the transition from the 2011 Ford Crown Victoria, which has been
discontinued, to the 2017 Ford Explorer Police Interceptor. Council also approved additional
monies up to$48,600 to cover an anticipated funding shortfall for the replacement of the remaining
eight(8) Ford Crown Victoria police vehicles currently in service.
The City recently received the first four(4)2017 Ford Explorer Police Interceptors. These vehicles
have begun a very arduous and time consuming equipment build out and conversion process. It is
further anticipated these units to be patrol certified and deployed by late March or early April 2017.
Police Department Staff recently updated our vehicle assessment in conjunction with fleet
maintenance personnel and determined that the eight (8) remaining patrol units (units#4434,
#4436, #4437, #4438, #4439, #4440, #4441 and#4442) are either currently in need of and/or will
be due for replacement in the coming months. This determination was based on the age, current
mileage, engine hours, performance degradation, interior deterioration, repair history of these
vehicles and the estimated mileage at time of conversion.
Unit# Vehicle In Service Current Current Estimated Estimated
Year Date Mileage Engine Mileage at Conversion
Hours Conversion Begin Date
4434 2011 12/10/2012 63,971 4,521 73,971 05/01/17
4436 2011 08/29/2013 54,791 3,951 68,541 05/22/17
4437 2011 09/07/2013 54,549 4,362 70,174 06/12/17
4438 2011 02/23/2014 54,671 3,955 70,296 07/03/17
4439 2011 02/25/2014 54,102 3,239 71,602 07/24/17
4440 2011 03/05/2014 68,412 4,170 80,287 08/14/17
4441 2011 07/10/2014 57,218 3,762 76,593 09/04/17
4442 2011 06/12/2014 43,348 2,945 62,723 09/25/17
Additionally, Staff has been advised by our vehicle vendor, John Oviyach, National Law
Enforcement Account Manager for the National Auto Fleet Group, that in order to procure the
same make, model, year with specific options/equipment and quoted price, they must receive
orders by May 2017. Ford Motor Company has set this deadline for the procurement of their 2017
police models and thereafter will only process orders for the new 2018 models.
Staff recommends funding authorization to incrementally purchase the remaining eight (8) 2017
Ford Explorer Police Interceptors between the date of Council's approval and May 2017. To
maximize the utility of our current fleet of Ford Crown Victoria police vehicles, an incremental
purchase/replacement plan is prudent. This can be accomplished by ordering (4) Ford Explorer
Police Interceptors following Council's approval to replace units 4440, 4441, 4434, 4439 and the
final (4) vehicles in late April 2017 to replace units 4438, 4437, 4436 and 4442 . This will
maximize the utility of our current fleet when factoring in delivery and equipment build
39
out/conversion time. It is also Staff's recommendation to procure the same make/model/year
vehicle by finalizing these purchases prior to the May 2017 deadline for the following reasons:
• Specifications for vehicle options, emergency equipment, graphics and pricing has been
quoted and set for the 2017 Ford Explorer Police Interceptor.
• The first four(4)new 2017 models that were previously approved for purchase by Council
recently arrived and are in the beginning stages of the conversion process.
• The vehicle vendor anticipates the 2018 models will be more expensive than the 2017's
and we risk having a mixed model year fleet.
Moving forward,police executives have committed to working cooperatively with our Equipment
Maintenance Section of the Public Works Department to conduct careful evaluation of this new
patrol fleet using actual fleet data, market data and best practices to insure that we identify the
most cost-effective lifecycle replacement strategy that also meets our public safety needs and
prevents any gaps in service to our community. After deployment of this new fleet, staff will
report back to City Council on the lifecycle replacement strategy.
Accordingly, Staff recommends the City Council:
1. Authorize the City Manager or designee to incrementally purchase eight (8) new 2017 Ford
Explorer Police Interceptors vehicles under an existing contract from the National Auto Fleet
Group. The City's purchase would"piggy-back"on an existing NJPA master vehicle contract
# 102811.
2. Authorize the City Manager or designee to either repurpose, sell or auction the department's
used patrol fleet of Crown Victorias.
3. If approved, place all new 2017 Ford Explorer Police Interceptors on the Equipment
Replacement schedule with a minimum of a three-year service life.
40
National Auto Fleet Group
A division of Chevrolet of Watsonville
490 Auto Center Drive,Watsonville, CA 95076
855 BUY-NJPA 626-457-5590
855 289-6572 626-457-5593
January 9, 2017
Lt. Ray Garcia
El Segundo Police Department
348 Main St.
El Segundo, CA 90245
Delivery Via Email
Dear Lt. Garcia,
In response to your inquiry, we are pleased to submit the following for your consideration:
National Auto Fleet Group will sell, service and deliver at El Segundo, 2017 Police Interceptor
Utilities responding to your requirement with the attached specifications for$29,089.00 plus
State Sales Tax, and$8.75 tire tax(non-taxable). Optional level 3 ballistic panels are 3100 plus
tax for 2 front doors. These vehicles are available under the NJPA master vehicle contract#
102811.
Terms are net 30 days. Delivery is 90-120 days.
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.
John Oviyach
National Law Enforcement Account Manager
National Auto Fleet Group
- -.� 41
Prepared By:
Administrator
Your Dealership Name Here
2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford Utility Police Interceptor KSA AWD Base
MODEL SELECTED
Code Description
K8A 2017 Ford Utility Police InterceptorAWD Base
SELECTED VEHICLE COLORS
Code Description
Interior. CHARCOAL BLACK
Exterior 1:SHADOW BLACK
Exterior 2:No color has been selected.
OPTIONS
Code Description Class
PACKAGES
500A Order Code 500A OPT
(99R)Engine:3.7L V6 Ti-VCT FFV,•(44C)Transmission:6-Speed Automatic;(STDA)Q
3.65 Axle Ratio;(STDGV)GVWR:6,300 Ibs;(STDTR)Tires:P245(55Ri8 AS BSW,•
(STDWL)Wheels:18'x 8'5-Spoke Painted Black Steel:Includes center caps and full
size spare.;(9)Unique HD Cloth Front Bucket Seats wNlnyl Rear:Includes driver
6-way power track(fore/aR.up/down,tilt with manual recline,2-way manual lumbar,
passenger 2-way manual track(fore/art.with manual recline)and built-In steel Intrusion
plates In both front seatbacks.;(STDTD)Radio:MyFord AM1FM 1CDA4P3 Capable
Includes clock,6 speakers and 4.2'color LCD screen center-stack Smart Display.
POWERTRAIN
99T Engine:3.5L V6 EcoBoost OPT
(76D)Deflector Plate;(NONAX)3.16 Axle Ratio. 131 MPH top speed.
44C Transmission:6-Speed Automatic INC
3.16 Axle Ratio INC
STDGV GVWR:6,300lbs INC
WHEELS&TIRES
STDTR Tires:P245155R18 AS BSW INC
Reparl content is based on current data version referenced Any performance-related calculations are offered solely as guidelines..Actual unit performance will depend on your oper ar,ng
CondiUms.PC�Carteok.A Data Version:5 0,Data updated 071170014 07:1322 PM G-Copyright 1986-2012 Chrome Data Solutions,I.P.All nghls reserved.
August 15,2016 Page 1
42
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
a VEHICLE REPORT 2017 Ford Utility Police lnterceptorK8AAWDBeta
. .-
Code Description Class
WHEELS&TIRES(Contlnueld)
STDWL Wheels:18'x 8'5-Spoke Painted Black Steel INC
Includes center caps and full size spare.
SEATS 6 SEAT TRIM
9 Unique HD Cloth Front Bucket Seats w/Vinyl Rear INC
Includes driver 6-way power track(forr/aff.up/down,tilt with manual recline,2-way
manual lumbar,passenger 2-way manual track(fore/aft.with manual recline)and
built-in steel intrusion plates in both front seatbacks.
87P 6-Way Power Passenger Seat OPT
Includes manual recline and lumbar.
OTHER OPTIONS
113WB 113'Wheelbase STD
PAINT Monotone Paint Application STD
STDRD Radio:MyFord AMIFMICDIMP3 Capable INC
Includes clock,6 speakers and 4.2'color LCD screen center-stack Smart Display.
86P Front HeadlamplPollce Interceptor Housing Only OPT
Includes pre-drilled hole for side marker police use,does not include LED Installed
lights(eliminates need to drill housing assemblies)and pre-molded side warning LED
holes with standard sealed capability(does not Include LED installed lights).
86T Tail LarnplPolice Interceptor Housing Only OPT
Pre-existing holes with standard twist lock sealed capability(does not Include LED
installed lights)(eliminates need to drill housing assemblies).
43D Dark Car Feature OPT
Courtesy lamps and chimes disabled when any door is opened.
17T Redffhite Dome Lamp in Cargo Area OPT
51V Dual(Driver&Passenger)LED Spot Lamps(Whelen) OPT
76D Deflector Plate INC
87R Rear View Camera OPT
Electrochromic Rear View Mirror:Video is displayed in rear view mirror.Note:This
option would replace the camera that comes standard In the 4'center stack area.
Repo i content ry based on imrent(Lila version relerancLd An erfarmance-relalad calculations are oligrofS 9eltly a9 guidelines.Actual unit performance will depend on your operating
conditions.PC Carbooka.Data Vmton:5.0.Data updated 07117!2014 07:13:22 PM QCopyngnl 1990.2012 CFOrarno Data Solutions.LP.All rights reserved.
August 15.2016 Page 2
43
Prepared By:
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
e VEHICLE REPORT 4017 Ford UtlftPallcoIntereWtor KIAAWDBa"
D OPTIONS
Code Description Class
OTHER OPTIONS(Continued)
Camera can only be displayed In the 4'center stack(standard)OR the rearview
mirror(87R).
52P Hidden Door-Lock Plunger/Rr--Door Handles Inoperable OPT
18D Global Lock/Unlock Feature OPT
Door-panel switches will lock/unlock all doors and►ear IiRgate.Eliminates the
overhead console IiRgate unlock switch.
18W Windows-Rear-Window Power Delete OPT
Operable from front drtverside switches.
85R Rear Console Plate OPT
59B Keyed Alike-1284x OPT
76R Reverse Sensing OPT
60R Noise Suppression Bonds-(Ground Straps) OPT
INTERNAL OPTIONS
PNTTBL Paint Table:Primary OPT
INTERIOR COLORS FOR:PRIMARY
9W Charcoal Black OPT
EXTERIOR COLORS FOR s PRIMARY
G1 Shadow Black OPT
OPTIONS TOTAL
Regan content is teased on current data version relerancerl.Any performance-related CalCulaliarls are offered safety as guidelines.Actual unit parformarwe wdl depend on your operating
canditions PC Carbook%'Data Version:5.0,Data updated 0711 7120 1 5 07 13 22 P&1;:4opyhgnt 1956.7012 Cnrarne Data Solutions,LP All rights reserved
August 15,2016 Page 3
44
Prepared By:
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford Witty Polk*IntoWtorKSAAWDBaee
STANDARD EQUIPMENT
Powertroln
EcoBoost 365hp 3.5L DOHC 24 valve twin turbo V-6 engine with variable valve control,gasoline direct injection
Recommended fuel:premium unleaded
Emissions Type:ULEV Il
' 6 speed automatic transmission with overdrive
All-wheel drive
Fuel Economy City:16mpg
• Fuel Economy Highway.-21mpg
Fuel Tank Capacity:18.6gal.
SuspenslonlHandlin8
Front Independent strut suspension with anti-roll bar,gas-pressurized shocks
Rear independent multi-link suspension with anti-roll bar,gas-pressurized shocks
' Electric power-assist rack-pinion steering
Front and rear 18'x 8"black steel wheels with hub covers
P245155WR18.0 BSWAS front and rear tires
Body Exterior
4 doors
Driver and passenger power remote door mirrors
Black door mirrors
Rear lip spoller
' Body-colored bumpers
Report content is based olr cunenl data version referenced.A�myvv pperformancu�relaled calculntwns are offered solely as guidelines.Actual unit performance will depend on your operating
o"tions.Pc Carwok:9.Daly Version:5.0.Data updated 07/1712014 07 13:22 PM OCdpyrigM 1986.2012 CMOmc Qale Solutions.LP.All rights resented.
August 15.2016 Page 4
45
Prepared By:
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
* VEHICLE REPORT 2017 Ford Utility Police lrltareaptorKBAAWDBase
STANDARD EOUIPMENT
Body Exterior(Continued)
1 skid plate
' Clearcoat paint
Convenience
Manuel air conditioning with air filter
Cruise control with steering wheel controls
Power windows
Driver and passenger 1-touch down
Driver and passenger 1-touch up
Power door locks
Manual Nit steering wheel
Day-night rearview mirror with auto-dimming
Power adjustable pedals
2 1st row LCD monitors
Duel visor vanity mirrors
' Driver and passenger door bins
Seats and Trim
Seating capacity of 5
' Front bucket seats
8-way(6-way powet)driver seat adjustment
Manual driver lumber support
Report content is based on current data version referenced.Any ppetformarxe-related calculalions are offered setpiy as guidelines Actual unit performance will depend on your operating
conditions PC CarbookJ,Data Version.5.0.Data updated 0711712014 0T t3."22 Phi=opyrigN 1966-2012 Chrome Data Solutions,LP.All rAft reserved
August 15,2016 Page 5
46
Prepared By:
Administrator
Your Dealership Name Here
2017 Ford Utility Police Interceptor
r VEHICLE REPORT 2017 Ford Wity Police lnteresptorK/AAWDBase
STANDARD EQUIPMENT
Seats and Trim(Continued)
Power height adjustable driver seat
' 8-way(6-way power)passenger seat adjustment
Manual passenger lumbar support
60-40 folding rear spl"ench seat
Cloth seat upholstery
• Metal-look instrument panel Insert
Entertainment Features
AM/FM stereo radio
Single CD player
MP3 decoder
' Steering wheel mounted radio controls
6 speakers
Integrated roof antenna
Lighting,Visibility and Instrumentation
' LED low beam ae►o-composite headlights
Variable intermittent front windshield wipers
Speed sensitive wipers
Fixed Interval rear windshield wiper
Rear window defroster
Fixed rearmost windows
Repdrl witent Is based on current data version refera+xen.Any,performance-relaled calculWons are offered solely as guidelines.Actual unit performance will depend on your operating
candmovs.PC Cart;cok:?).Dala Version:5.0,Data upoaseo OF/W2014 U.13 22 Ph1='1CdpynOM 1988.2012 Chrorree Data Solutions.LP.All dghls resarv".
August 15,2016 Page 6
47
Prepared By:
Administrator
Your Dealership Name Here
2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford Ut111tyPolke Interceptor KeAAWDBase
STANDARD FOUIPMENT
Lighting,Visibility and Instrumentatlon(Continued)
' Deep tinted windows
Front and rear reading Ilghts
' Tachometer
Low tire pressure waming
Trip computer
Parking sensors
' Trip odometer
Rear camera
Safety and Security
4-wheel ABS brakes
Brake assist
4-wheel disc brakes
AdvanceTrac w/Roll Stability Control electronic stabJW
ABS and drivellne traction control
Dual front Impact airbag supplemental restraint system
Dual seat mounted side impact airbeg supplemental restraint system
' Safety Canopy System curtain ist and 2nd row overhead airbag supplemental restraint system
' Airbag supplemental restraint system occupancy sensor
' Power door locks
Manually adjustable font head restraints
Report content is based on current data version rele:eaced.Arry�perlonnwKo-rela[ad calculations are oltared sorely as guidelines.Actual unit Farlorrwimo will depend on your operating
covilions PC Caranos�J,Data Version:5.0,Data updated 07lt7=1—l.D713 22 PM Xopynght 1988.2012 Chrome Data Solutions,LP All rights reserved
August 15,2018 Page 7
48
Prepared By:
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford Utility Police Interceptor KIIAAWDBass
STANDARD
Specs and Dimnslons
Engine displacement:3.5L
Engine horsepower.,365hp @ 5,500RPM
Engine torque:350 lb.-ft.@ 1,500RPM
Bore x stroke:3.64'x 3.49"
Compression ratio:10.00:1
• Gear ratios(1st):4.48
Gear ratios(2nd):2.87
Gear ratios(3rd):1.84
Gear ratios(4th):1.41
Gear ratios(Sth):'1.00
Gear ratios(6th):0.74
Gear ratios(reverse):2.88
' Curb weight.4,639lbs.
' GVWR:6,300/bs.
' Towing capacity:Z0001bs.
Exterior length:19 7.1'
Exterior body width:78.9'
Exterior height 69.2'
Wheelbase:112.6'
Report content Is cased on Curfenl data version referenced.,�77n�yy penornlance•relaled cNcuialions are offurod do141y 3L guidelines.Actual unit perfonnnnce will depend on your operating
=Wilions.PC Caraaoka,Data Version:5.0.Data upolrted 0"7 11 712014 0.-r 13 22 PM r7Copynghl 1966.2012 Chrome Data Solutions,I.P.All rights resorved.
August 15.2016 Page 6
49
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford UUllty Pollee InferceptorKSAAWDBase
STANDARD
Specs and Dimensions(Continued)
Front track:67.0"
Rear track:67.0'
Tuming radius:19.4'
Min ground clearance:6.5'
Max ground clearance:8.5'
• Front legroom:40.6'
Rear legroom:41.6'
Front headroom:41.4'
Rear headroom:40.1'
Front hiproom:57.3'
Rear hiproom:56.8'
' Front shoulder room:61.3'
Rear shoulder room:60.9'
Passenger volume:118.4cu.ff.
Approach angle:19.7 deg
Departure angle:21.7 deg
Interior cargo volume:48.1 cu.lt.
Interior cargo volume seats folded:85.1cu.R.
' Interiormaximum cargo volume:85.1caft.
Report content is W50 on current data version referenced.A �erformen6e•relaled calWatioris are offered sorely as guidelines Actual unit performance will depend on your operating
cottd,hlon8 PC Carbook. Data Version:5.0,Data updated 071171$014 07:13:22 Phl CcoppWigttt 1986.2012 Chrcvnv Data Solutions,LP All rights reserved.
August 15,2016 Page 9
50
. z- QUOTA
1.
4440 WEST BROADWAY HAWTHORNE CA,90250 n , 1 E n I
310-973-1802 FAX:310-978-0892 113/2017 0000001286 0000009
'Ja1 1 �' I
City Of El Segundo El Segundo Police Department
Attn: Accounts Payable 348 Main Street
350 Main Street El Segundo CA 90245
El Segundo CA 90245
NET 30
i+tiirrii6�
DESCRIPTION
-- +
2.00 12J Blue/Red ION, Individual Control 121.80 243.60
of each Color, Black Housing
1.00 SSFFP16 Headlight Flasher with 8 Flash Patterns, Plug and Play for 2016 77.40 77.40
Ford Interceptor Utility(Requires Ford Option 60A,pre-wire
option).
2.00 M2WC Warning,White Wide LED with Clear Lens 104.40 208.80
2.00 P46SLC PAR-46, 12 VDC,Replacement,2°Spot Light 149.40 298.80
1.00 MBFX11JJ Ford Explorer,2011-2014 and Police Interceptor Utility, 237.00 237.00
2013-2014,Two Split Red/Blue Lightheads
2.00 VTX609B Blue,9'Cable 77.40 154.80
1.00 VAL44S-CAL2 VALOR 44"LIGHTBAR LED SO BAY CAL SPECIAL 1,600.00 1,600.00
1.00 SSP3000 SMART PLATINUM SMART SIREN 720.33 720.33
1.00 689000-00 RUMBLER SIREN SYSTEM 307.56 307.56
1.00 RB-FPIU16 2016 RUMBLER BKTS INTCEPTOR UTILITY 26.50 26.50
1.00 UM80K SIREN AMP ONLY' 432.48 432.48
1.00 UMNCO29 Unitrol siren interface cable 28.62 28.62
2.00 ES8-U UNIVERSAL SIREN BKT 12.75 25.50
2.00 ES100C SIREN SPEAKER 131.56 263.12
4.00 MPS 620U-BR 6-LED Surface mount lighthead,BLUE/Red 75.00 300.00
2.00 MPSM6-LB MPS 600 SERIES L BRACKET 7.95 15.90
2.00 MPS6000-WW MicroPulse Ultra(Blue,Red) 63.36 126.72
Super low profile design
2.00 MPS1220U-RB MicroPulse Ultra,Dual-Color 90.00 180.00
RED/BLUE
1.00 FHL-TAIL TAIL LIGHT FLASHER INTERCEPTOR UTILTY 39.75 39.75
1.00 UPKM PARK KILL MODULE 29.45 29.45
2.00 USGT FEDERAL SHOTGUN TIMER 35.51 71.02
1.00 14.0553 CIG OUTLET X 3 18.57 18.57
1.00 390-0042-0 KUSSMAUL POWER CENTER DISTRIBUTION 318.00 318.00
1.00 C-VS-1400-INUT 2013 Ford Police Interceptor Utility Vehicle Specific 14" 181.91 181.91
Console
1.00 C-SM-SA-1 Mounting Bracket Complete W/Swing Arm Adaptor For Angled 68.80 68.80
Console
1.00 C-UMM-101 Universal Monitor Mount Assembly 45.64 45.64
1.00 C-SM-800 8"Enclosed Low Profile Console,With Vehicle Mount,3.125" 86.00 86.00
Deep
51
Page 2
QUOTE
4440 WEST BROADWAY HAWTHORNE CA,90250
310-973-1802 FAX:310-978-0892 113/2017 0000001286 0000009
City Of El Segundo El Segundo Police Department
Attn: Accounts Payable 348 Main Street
350 Main Street El Segundo CA 90245
El Segundo CA 90245
P.O.NUMBER TERMS .' • OR
NET 30
nlJt_i? I `
MV I
1.00 C-CUP24 4"INTERNAL CUP HOLDER DUAL 27.78 27.78
1.00 C-AP-0325 3 INCH INTERNAL POCKET HAVIS CONSOLE 30.43 30.43
1.00 C-TTP-INUT-200 2013-2015 Ford Interceptor Utility 332.10 332.10
Premium Fold Up Cargo Plate
1.00 C-TTP-INUT-2 2013-2014 Ford Interceptor Fold Up Equipment Tray 168.15 168.15
1.00 C-EB30-U15-1P U 15 UNIDAEN SCANNER FACEPLATE 3 IN 29.40 29.40
1.00 C-EB25-XTL-1P 1-Piece Equipment Mounting Bracket,2.5"Mounting Space, 29.40 29.40
Fits Motorola XTL 2500,XTL5000-05,APX 7500
1.00 C-EB40-SSP-1 P Faceplate for smart siren Platnium series 4 inch 20.50 20.50
1.00 C-FP-4 FILLER PLATE 4 INCH 8.59 8.59
1.00 C-FP-1.0 Filler plate f inch 7.27 7,27
1.00 C-FP-.5 1/2 inch faceplate 7.95 7.95
1.00 BK20171TU16PB5 PB450L2 ALUM BUMPER ION 499.00 499.00
2016 INTERCEPTORUTI LITY
1.00 FK04001TU16 P135 FENDER WRAP INTERCEPTOR UTIL 2016 279.30 279.30
1.00 PKI1301TU16SCA 2016 SETINA INTERCEPTOR UTILITY XL CAGE RECESS 566.30 566.30
PANEL
1.00 GK1028 SETINA TRACK DUAL GUN RACK NO LOCKS 125.30 125.30
1.00 GK10261 LSSCA Single T-Rail,Large Lock(AR-15 Only) 125.30 125.30
1.00 FE4502RB LAGUNA SEAT INTERCEPTOR UTIL W/READY BUCKLE 839.00 839.00
2.00 REM SHOTGUN SHOTGUN LOCK W/STANDARD KEY(MCI) 89.95 179.90
1.00 AR-15 LOCK AR 15 GUN LOCKS W/STANDARD KEY(MC1AR) 105.50 105.50
1.00 AP-MP70-Q-BL low profile housing provides an all-in-one antenna 249.00 249.00
combination including:2 high gain Cellular/LTE antennas,3
high
gain WiFi antennas(802.11 abgn,ac),and a GPS antenna with
the correct connectors.
1.00 MVD-FB-CK4 FLASHBACK CABLE KIT 195.50 195.50
1.00 PDRC CABLES CABLES FOR PDRC SCREEN TO DOCK 109.00 109.00
1.00 DEFAULT 4030 Sbrpca wire hames 387.65 387.65
1.00 CUSTOM So Bay Standard Command Box for Tahoe 3,500.00 3,500.00
1.00 MISC PARTS WIRE, LOOM,HARDWARE 500.00 500.00
1.00 SHIPPING COSTS 500.00 500.00
SUBTOTAL $14,928.59
TAX $1,343.68
TOTAL $16,272.17
52
�aaao�o
118 Sierra Street, El Segundo, CA 90245
QUOTATION
Date: August 24, 2016
El Segundo Police Dept.
Attn: Alex Leavitt Terms: net
F.O.B: ES
Delivery: TBD
We are pleased to quote as follows:
Quantity Description Price Amount
1 Manufacture and installation of approved vinyl graphics package for 900.000 $900.00
K-9 unit 44
(cost will be broken down when billed to material& labor. 9% sales
tax will be added to labor portion only)
Above price applies to first two K-9 units. We reserve right to re-quote
price for any subsequent units which will be based on time &cost
studies for building first two units.
1 lot NRE charges. One time design and digital file/tooling costs. 1200.000 $1,200.00
PRICES QUOTED ARE GOOD FOR
90 days DAYS FROM ABOVE DATE
Phone: 310-322-5972
53
MEMORANDUM
October 5, 2016
To: Council and Department Heads
From: Greg Carpenter, City Manager
Subject: Action Report- City Council Meeting of October 4, 2016
DEPARTMEN AGENDA ITEM COUNCIL DIRECTION/DUE DATE
City Manager's Office
City Attorney
City Clerk
[E4] Regular City Council Meeting Minutes of Staff to bring minutes back at the October
September 20, 2016 and Special Meeting 18, 2016 for approval to allow City Council to
Minutes of September 28, 2016. review.
City Treasurer
I
Finance
[E3] Warrant Numbers 3013012 through Approved Warrant Demand Register and
3013232 on Register No. 24 in the total authorize staff to release.
amount of $1,329,817.47 and Wire Transfers
from 9/12/16 through 9/25/16 in the total
amount of$3,025,663.23.
[E8] Consideration and possible action (1) Authorized the City Manager to execute
regarding approval of ongoing professional an amendment to Agreement No. 4095 with
service agreements and blanket purchase High Point Strategies, LLC for City's advisors
orders for FY 2016-2017 in excess of$25,000 and advocate regarding issues relating to
for various departments; and possible action LAWA, LAX, FAA, MTA and other Los
to waive the formal bidding process and Angeles agencies, in a form approved by the
authorize the continued purchase of various City Attorney to (1) extend the term of the
goods and services as described below. agreement to September 30, 2017; (2)
(Fiscal Impact: Included in the FY 16-17 authorize payment for services up to $75,000
Budget: General Fund $1,822,608 including (General Fund).
$5,000 Library Developer Fees; Asset (2) Authorized the City Manager to extend
Forfeiture Fund $13,000; Prop A Fund ongoing service agreements with Baker &
$30,000; Water Enterprise Fund $224,000; Taylor Information Services for supplying
Wastewater (Sewer) Enterprise Fund books and other library materials, and
$28,000; Golf Course Enterprise Fund issuance of blanket purchase order not to
$96,000; Workers' Compensation Fund exceed $89,068 in FY 2016-2017 (General
$100,681.50; Public Works Full Time Salary Fund and Library Developer Fees).
Accounts General Fund, Water & Wastewater (3) Authorized the City Manager to extend
Action Report, Council Meeting 10/04/16
Page 1 of 7
54
Enterprise Funds, and 405 Facility . contract #4729 to Innovative Interfaces, Inc.,
Maintenance Funds $200,000) for library computer network system
maintenance and issuance of blanket
purchase order not to exceed $29,454
(General Fund).
(4) Authorized the City Manager to extend
ongoing service agreements with J. Lee
Engineering provides plan check and
inspection consulting services for the
Building and Safety Division not to exceed
$225,000 in FY 2016-2017 (General Fund).
(5) Authorized the City Manager to extend
ongoing service agreement with JAS to
provide plan check and inspection consulting
services for the Building and Safety Division
not to exceed $60,000 in FY 2016-2017
(General Fund).
(6) Authorized the City Manager to extend
ongoing service agreement with Hayer
Consultants, Inc. to provide plan check,
permitting staff, and inspection consulting
services for the Building and Safety Division
not to exceed $65,000 in FY 2016-2017
(General Fund).
(7) Authorized the City Manager to extend
ongoing service agreement with Michael
Baker International to provide professional
planning consulting and interim staffing
services for the City's Planning Division, not
to exceed $147,000 in FY 2016-2017
(General Fund).
(8) Authorized the City Manager to extend
ongoing service agreements with
Westchester Medical Group/Center for Heart
and Health to provide annual safety
employees fitness for duty and executive
physical examinations not to exceed $40,000
in FY 2016-2017 (General Fund).
(9) Authorized the City Manager to extend
ongoing service agreement with York Risk
Services Group to administer workers'
compensation claims not to exceed
$100,681.50 in calendar year 2017 (Workers'
Compensation Fund).
(10) Authorized the El Segundo Fire
Department to waive the bidding process per
El Segundo Municipal Code §1-7-10 to
purchase medical and pharmaceutical
supplies, and piggyback on the City of El
Cajon's Bound Tree Medical, Inc. ("Bound
Tree") Bid #005-12, and authorized issuance
Action Report, Council Meeting 10/04/16
Page 2 of 7
55
of a blanket purchase order to Bound Tree
for medical and pharmaceutical supplies not
to exceed $40,000 in FY 2016-2017 (General
Fund).
(11) Authorized the City Manager to amend
the contract with All Cities Management
Services, Inc. for one-year to provide
crossing guard services for the El Segundo
School District not to exceed $92,286 in FY
2016-2017 (General Fund).
(12) Authorized the issuance of a blanket
purchase order to Hinderliter De Llamas &
Associates (Agreement #3313) to provide
professional services related to sales and
use tax for an amount not to exceed $81,000
in FY 2016-2017 (General Fund).
(13) Authorized the issuance of a blanket
purchase order to Lane Donovan Partners,
LLC (Agreement #3399) to provide
management services for The Lakes Golf
Course for an amount not to exceed $96,000
in FY 2016-2017 (Golf Course Enterprise
Fund) with a 30 termination provision.
(14) Authorized the City Manager to extend
Agreement # 4096 with TruGreen Landcare
in a form approved by the City Attorney and
issuance of a blanket purchase order to
provide weekly landscape services for an
amount not to exceed $181,000 in FY 2016-
2017 (General Fund). Staff to include Main
Street into the contract.
(15) Authorized the City Manager to issue a
blanket purchase order for Agreement #
4699 with West Coast Arborist to provide
tree maintenance services for amount not to
exceed $185,000 in FY 2016-2017, with
individual services billed based on the scope
of work requested. (General Fund).
(16) Authorized staff to continue to purchase
gasoline and diesel fuel for City vehicles and
equipment through the use of spot market
purchasing in an amount not to exceed
$315,000 in FY 2016-2017 (General Fund =
$250,000; Asset Forfeiture Fund = $13,000;
Prop "A" Fund = $30,000; Water Enterprise
Fund = $9,000; Wastewater (sewer)
Enterprise Fund = $13,000).
(17) Authorized the issuance of a blanket
purchase order to Metron Farnier&Actaris in
an amount not to exceed $200,000 in total
for the purchase of single let water meters for
Action Report, Council Meeting 10/04/16
Page 3 of 7
56
the City's water system in FY 2016-2017
(Water Enterprise Fund).
(18) Authorized the issuance of a blanket
purchase order to Blue Diamond Materials, a
division of Sully Miller Contracting Company
in an amount not to exceed $30,000 for the
purchase of asphalt paving materials for
Street Maintenance Division projects in FY
2016-2017 (General Fund).
(19) Authorized the issuance of a blanket
purchase order to DataProse (Agreement #
3227) to provide Water and Sewer divisions
utility bill print and mail services for an
amount not to exceed $30,000 in FY 2016-
2017 (Water & Wastewater (sewer)
Enterprise Funds) with a 30 termination
provision.
(20) Authorized the City Manager to extend
the ongoing professional service Agreement
#4269 with Aerotek Professional Services for
providing temporary staffing service for the
Public Works Department not to exceed
$200,000 in FY 2016-2017 (General Fund,
Water & Wastewater (sewer) Enterprise
Funds, and Facility Maintenance Fund).
(21) Authorized the City Manager to amend
contract#3957 with Galls LLC for purchasing
uniforms and equipment for the Police
Department, not to exceed $60,000 in FY
2016-2017 (General Fund).
(22) Authorized the City Manager to execute
a one-year contract with Professional
Account Management, LLC for processing of
parking citations/collections, not to exceed
$55,000 in FY 2016-2017 (General Fund)
with a 30 termination provision.
(23) Authorized the issuance of a blanket
purchase order to Dooley Enterprises
(Dooley), for the purchase of Winchester
Ammunition. Dooley Enterprises supplies
duty and training ammunition, not to exceed
$40,000 in FY 2016-2017 (General Fund).
(24) Authorized the City Manager to execute
a one-year contract amendment and/or
purchase order with Tyler Technologies for
annual software licensing, maintenance, and
support not to exceed $43,800 in FY 2016-
2017 (General Fund).
(25) Authorized the City Manager to execute
a one-year contract and/or blanket purchase
order with Active Network for annual
Action Report, Council Meeting 10/04/16
Page 4 of 7
57
licensing, maintenance and support not to
exceed $34,000 in FY 2016-2017 (General
Fund);
Human Resources
0
Planninq and Building Safety
[E6] Consideration and possible action to Waived second reading and adopted
adopt Ordinance No. 1521 amending the Ordinance No. 1521 for Environmental
Downtown Specific Plan (DSP) relating to: (1) Assessment No. EA-1057, Specific Plan
tinting or reflective glass on storefront Amendment No. SPA 14-01, and Zone Text
windows; (2) signs for non-street front uses; Amendment No. ZTA 16-03.
and (3) design review process of projects in
the DSP; and amending El Segundo
Municipal Code (ESMC) Chapter 15-24
regarding Adjustments (Environmental
Assessment No. EA-1057, Specific Plan
Amendment No. SPA 14-01, and Zone Text
Amendment No. ZTA 16-03). Applicant: City
of El Segundo. (Fiscal Impact: None).
Public JVorks
[Cl] Consideration and possible action to Approved the reclassification of a Principal
approve the following staff augmentations City Engineer position to a City Engineer
within the Public Works Department: 1) position and approved the addition of one
reclassify a Principal Civil Engineer position to Equipment Mechanic 1/11 position.
City Engineer and 2) approve the addition of
one equipment Mechanic 1/II position. (Fiscal
Impact: $114,997.00)
[D2] Consideration and possible action to Received and Filed the Capital Improvement
receive and file the Capital Improvement Program Advisory Committee (CIPAC)
Program Advisory Committee (CIPAC) Report Report for the 2016/17 Fiscal Year.
for the 2016/17 Fiscal Year. (Fiscal Impact:
None)
[E7] Consideration and possible action to 1) Granted Environmental Construction, Inc.'s
grant Environmental Construction, Inc.'s request to withdraw their bid because of
request to withdraw their bid because of clerical error in accordance with Public
clerical error in accordance with Public Contract Code Section 5101; Authorized the
Contract Code Section 5101, 2) award a City Manager to execute a standard Public
standard Public Works Contract to the second Works Contract, in a form approved by the
lowest bidder, Steve P. Rados, Inc., for the City Attorney with Steve P. Rados, Inc. in the
Pump Station #1 & #7 Modification amount of $3,248,950.00 and approved an
Improvement, Project No. PW 16-07 and 3) additional $324,895.00 for construction-
award a standard Public Works Professional related contingencies; Authorized the City
Services Agreement to AKM Consulting Manager to execute a standard Public Works
Engineers for construction inspection Professional Services Agreement in a form
services. (Fiscal Impact: $3,963,325.00) as approved by the City Attorney with AKM
Consulting Engineers in the amount of
Action Report, Council Meeting 10/04/16
Page 5 of 7
58
$354,480.00 for construction inspection and
technical support, and approved an
additional $35,000 for related contingencies.
Police Department
[E5] Consideration and possible action Authorized the Police Department to replace
regarding authorizing the Police Department four (4) 2011 Ford Crown Victorias which are
to 1) purchase four (4) new 2017 Ford due or overdue for replacement with four (4)
Explorer Police Interceptor vehicles under an new 2017 Ford Explorer Police Interceptors;
existing contract from Bob Wondries Ford, Pursuant to El Segundo Municipal Code 1-7-
Wondries Fleet Group. The City's purchase 10, authorized the City Manager to issue a
would "piggy-back" on an existing Los purchase order piggybacking on an existing
Angeles County Sheriff PO # 16361257-1; 2) Los Angeles County Sheriffs Department
implement the early replacement of an contract to purchase and equip four (4) new
additional eight (8) patrol units in 2017 and 3) 2017 Ford Explorer Police Interceptor
authorize the City Manager or designee to vehicles in an amount not to exceed
either sell or auction the department's used $211,400; Authorized the City Manager or
patrol fleet. (Fiscal Impact: $$211,400.00) designee to either sell or auction the
department's used patrol fleet; Approved the
Police Department's recommendation to
proceed with the early replacement of an
additional eight (8) Ford Crown Victoria
patrol units in 2017 following closeout of
2015/16 fiscal year and confirmation of
available funds to cover the estimated
shortfall of$46,800.
Fire Department
Recreation and Parks
1
Library
Reports — City Manager
Reports —City Clerk
Reports — Council Member Brann
Reports —Council Member Pirsztuk
Reports —Council Member Dugan
Reports — Mayor Pro Tom Boyles
Reports —Mayor Fuentes
Electronic Distribution: Mayor and Council Members
Action Report, Council Meeting 10/04/16
Page 6 of 7
59
Mona Shilling, City Clerk
Tracy Weaver, City Clerk
Mark Hensley, City Attorney
David King, Assistant City Attorney
Department Heads(and Assistants)
All Managers-Administrative Services Dept.
James O'Neill
Action Report, Council Meeting 10/04/16
Page 7 of 7
60
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorization for the City Manager to enter
into a three-year agreement with Insight, as approved to form by the City Attorney, to
provide Microsoft software support and upgrades in an amount not to exceed $225,987 (3
Years of$75,329 per year). (Fiscal Impact: $75,329)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to enter into a three-year service, maintenance and
upgrade agreement, as approved to form by the City Attorney, with Insight in an amount
not to exceed $225,987; and/or,
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Attachment A: JW Systems quote
Attachment B: Presidio quote
Attachment C: Insight quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $45,338 per year
Additional Appropriation: No—Request to reallocate from IS Salary (Savings)
Account Number(s): 001-400-2505-6217 Software Maintenance
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure & Technology
Objective: 3 Use the full potential of software.
ORIGINATED BY: Brian Evanski,Police Captain
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager J
BACKGROUND AND DISCUSSION:
The City of El Segundo has installed and utilizes Microsoft software for most server systems.
This software is used for Operating Systems, Email, Databases, and other server based
applications. For each city employee that accesses these servers, Client Access Licenses are
required. Our current contract for Microsoft Licensing is through Insight Public Sector at an
annual cost of$62,738. This Microsoft License expired on January 31, 2017, and a new license
is necessary.
61
Staff obtained three quotes for the needed Microsoft Licensing:
1. Insight Public Sector $75,329/year ($225,987/three years)
2. JW Systems $83,355/year($250,065/three years)
3. Presidio Inc. $100,297/year($300,890/three years)
Staff recommends entering into a three year contract with Insight Public Sector to provide
Microsoft Licensing for our servers and desktops.
This increase in cost is attributed to the following:
• Additional Microsoft Office Standard licenses needed to replace the virtual machines
with physical desktop computers at the police department;
• Additional Microsoft Office Professional licenses needed for the permitting software
(Muni) at the Planning and Building Safety Department.
62
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt an Ordinance amending Title 8 of the El
Segundo Municipal Code to regulate parking of oversized vehicles, recreational vehicles,
and trailers; establish a registration/permit process; and prohibit the placement of electrical
cords, cables and similar items between such vehicles and nearby property. (Fiscal Impact:
Not to exceed $4,000.00)
RECOMMENDED COUNCIL ACTION:
1.) Waive second reading and adopt Ordinance No. 1523 amending Title 8 of the El
Segundo Municipal Code;
2.) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
• Agenda Item from February 7, 2017
Ordinance No. 1523
FISCAL IMPACT:
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 2. Support Community Safety and Preparedness
Objective: I. El Segundo has a proactive approach to risk and crime
2. El Segundo has proactive community engagement so that
perceptions of safety align with reality
ORIGINATED BY: Bob Turnbull, Captain 'l
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 7, 2017, the City Council conducted a public hearing and introduced an Ordinance
amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized vehicles,
recreational vehicles and trailers. The ordinance also establishes a registration/permit process and
prohibits the placement of electrical cords, cables and similar items between such vehicles and
nearby property.
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The Council may waive second reading and adopt the Ordinance. If adopted, Ordinance No. 1523
will become effective in 30 days; however, the Ordinance proposes an "implementation period,"
which would allow time for City residents to register their vehicles. As proposed, the registration
requirement would commence on April 1, 2017, and the overnight parking permit requirement
would commence on April 1, 2017. In addition, before the Ordinance may be enforced, signage
would need to be posted throughout the City.
At the February 7�h public hearing, the City Council briefly discussed the possibility of imposing
fees which would reimburse the City for its costs of administering the Ordinance. However, no
consensus was reached on this issue. Accordingly, unless staff receives direction from City
Council, no fees will be imposed for the implementation of this ordinance.
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2017
AGENDA STATEMENT AGENDA HEADING: Continued Business
AGENDA DESCRIPTION:
Consideration and possible action regarding introduction and first reading of an Ordinance
amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized
vehicles, recreational vehicles, and trailers; establish a registration/permit process; and
prohibit the placement of electrical cords, cables and similar items between such vehicles
and nearby property. (Fiscal Impact:Not to exceed$4,000.00)
RECOMMENDED COUNCIL ACTION:
1.) Conduct a public hearing;
2.) Take public testimony and other evidence as presented;
3.) Introduce the proposed Ordinance amending the El Segundo Municipal Code Title 8;
4.) Provide direction to City staff regarding possible cost-recovery fees for one-time
vehicle registration, permits and/or annual handicapped permits issued under the
ordinance;
5.) Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
• Exhibit"A"—Examples of Vehicles Subject to the Proposed Ordinance
• Exhibit`B"—Proposed Ordinance
FISCAL IMPACT:
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 2. Support Community Safety and Preparedness
Objective: 1. El Segundo has a proactive approach to risk and crime
2. El Segundo has proactive community engagement so that
perceptions of safety align with reality
ORIGINATED BY: Jeff Leyman, Lieutenant v-,IZ r
REVIEWED BY: Mitch Tavera,Chief of Police 3,Z)9
APPROVED BY: Greg Carpenter,City Manager
BACKGROUND AND DISCUSSION:
The parking of recreational vehicles, oversized vehicles and detached trailers on City streets has
been a source of concern and increasing complaints from El Segundo residents and business
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owners for several years. Complaints frequently focus on the parking of these large vehicles for
extended periods of time, blocking drivers' line of sight near intersections,overnight camping and
taking up multiple on-street parking spaces. Surrounding cities have implemented oversized
vehicle ordinances,which have resulted in increased parking of these vehicles in El Segundo.
As a result, on June 70',2016,the City Council directed staff to further research and gather public
input on the topic. After the results of a public opinion survey and field survey were presented on
August 16th,2016,City Council directed staff to prepare a proposed Ordinance to address the issue.
A proposed ordinance was brought before City Council on October 18, 2017 for first reading and
November 1St for second reading. Due to residents' comments, City Council directed staff to hold
a community meeting for feedback and potential changes. A community meeting was held on
November 29, 2016. The proposed ordinance incorporates the public's comments from previous
hearings and the community meeting.
ANALYSIS:
State Law and the Current Citv Code
The El Segundo Municipal Code(ESMC)currently:
1. Limits any vehicle from parking on City streets for no more than 72 hours (ESMC § 8-5-
6(A));
2. Limits the time "any trailer, camp car or any other similar type of equipment" may be
parked on a City street to no more than 48 hours every seven days (ESMC § 8-5-6(B));
3. Disallows parking within 20 feet"of the approach to any traffic signal,boulevard stop sign
or official electric flashing device" (ESMC § 8-5-3(J));
4. Prohibits anyone from living out of a mobile home, camper, house trailer or other
recreational vehicle on any street, park, beach, square, avenue, alley,public parking lot or
public way,within the city between 10:00 p.m. and 6:00 a.m. (ESMC § 7-6-1);
5. Limits parking of commercial vehicles, trailers, recreational vehicles or motor homes on
any City-owned public parking lot to five hours(ESMC § 8-5B-9);
6. Allows an encroachment permit for encroachments in the public right-of-way, which
include heavy vehicles, machines, and vehicles or other property that may be associated
with an adjacent job site(ESMC Title 9, Chapter 2); and
7. Allows a "habitable vehicle" parked on private property to be occupied for residential
purposes for up to 72 hours within a 30-day period(ESMC § 15-15-6(D)).
Despite such restrictions, the current ESMC does not fully address the community's concerns
about oversized vehicles, recreational vehicles and trailers. For these reasons, the City Council
directed that staff prepare a proposed ordinance.
State law allows the City Council to prohibit or restrict parking on City streets and highways,and
may"provide for a system of permits for the purposes of exempting... disabled persons, residents
and guests of residents of residential areas." (Veh. Code § 22507.5; see also Veh. Code § 22507;
Homes on Wheels v. City of Santa Barbara (2004) 119 Cal.App.4th 1173). The proposed
ordinance fits squarely within the City's authority under state law.
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The Proposed Ordinance
The attached Ordinance was drafted by Police Department staff, in consultation with the City
Attorney's office. The Police Department researched and evaluated several ordinances in
surrounding cities,including Hawthorne,Hermosa Beach, Manhattan Beach,Redondo Beach and
Torrance. In addition, and after the initial oversized vehicle ordinance was postponed by Council,
a community meeting was held to address concerns from citizens effected by the proposed
ordinance.
There are several components to the modified proposed ordinance:
1. The ordinance prohibits overnight parking of oversized vehicles,recreational vehicles and
trailers (as defined) between the hours of 2 a.m. and 6 a.m. on all streets and highways
within the City. This is essential for the Police Department to manage a successful program
addressing the aforementioned concerns of citizens. The prohibition for overnight parking
of trailers includes both attached and detached trailers.
2. The ordinance establishes an Oversized Vehicle Resident Registration Program. Any
resident who owns an oversized vehicle,recreational vehicle or trailer that is parked within
the City must register their vehicle with the Police Department. When a vehicle or trailer
is registered, the Police Department will issue a sticker which must be affixed to the
registered vehicle. hnnortantly. registration alone does not allow the registered vehicle or
trailer to nark on City streets durine ovemieht hours. Thus, even if a vehicle has been
registered, unless it has been issued a permit, it may not lawfully park on a City street
between the hours of 2 a.m. and 6 a.m. and would be subject to citation and towing.
3. The ordinance creates an Oversized Vehicle Parking Permit process, by which owners of
registered vehicles may apply to receive an Oversized Vehicle Parking Permit which will
allow an otherwise prohibited vehicle to park from 2:00 a.m, to 6:00 a.m, for two
consecutive days (i.e., 2:00 a.m. to 6:00 a.m. one day and 2:00 a.m. to 6:00 a.m. the
following day). Residents may apply for and receive up to two consecutive permits at one
time, and have the option to use such permits consecutively for a total of four consecutive
days. Residents may request no more than 12 two-day Oversized Vehicle Parking Permits
per quarter and no more than 48 of such permits per calendar year. A "quarter" for
purposes of this ordinance is January through March, April through June, July through
September, and October through December of each calendar year.
4. The ordinance also creates a similar permit process for both guests staying with City
residents but who need to park their oversized vehicle, recreational vehicle or trailer
adjacent to their hosts' home. The ordinance also establishes a permit process for
handicapped residents.
5. The ordinance restricts parking of oversized vehicles, recreational vehicles and trailers
within 25 feet of an intersection. To eliminate possible safety hazards to pedestrians in the
City, the ordinance also prohibits owners from running electrical cords, cables and hoses
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across or above sidewalks and streets from the oversized vehicle, recreational vehicle or
trailer to a nearby property.
In sum, several of the proposed Ordinance's components are depicted in the following chart:
PROPOSED OVERSIZED VE-MCLE:ORDINANCE
Vehicle Type Allowed on City street Allowed on City street Allowed to park
or highway between or highway between within 25 feet
6 a.m. and 2 a.m.? 2 a.m. and 6 a.m.? of an intersection
at any time?
Trailer No,unless the trailer is
Yes registered and has a No
permit
Recreational No,unless the vehicle is
Vehicle Yes registered and has a No
permit
Oversized No,unless the vehicle is
Vehicle Yes registered and has a No
permit
For examples of the vehicles that would be subject to the ordinance, please see the attached
Exhibit"A."
The Pronosed Ordinance Compared with Other Cities' Ordinances,
The municipalities around El Segundo have varying limits on how many permits are allowed per
year;Torrance has a maximum of ninety 24-hour permits and Hermosa Beach sets it as 32 permits.
Both Hermosa Beach and Torrance set a limit to how many permits may be used within a period
of 90 days.
It is significant to note that the municipalities around El Segundo do not give businesses the option
of using permits;the permits are for residents and guests of residents only.
Next Steps
If the City Council introduces the proposed ordinance for first reading, staff will then bring back
the ordinance for second reading. If adopted at second reading, the ordinance will take effect 30
days later. However,the Ordinance proposes an"implementation period,"which will start on the
effective date of the ordinance and will end on March 31,2017,which would allow time for City
residents to register their vehicles. As proposed,the registration requirement would commence on
April 1,2017, and the overnight parking permit requirement would commence on April 1,2017.
In addition, before the ordinance may be enforced, signage would need to be posted throughout
the City.
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City staff also request that the City Council provide direction on whether they want staff to collect
fees based on the City's administrative costs in implementing the permit program. Under the
program, City staff will be:
1. Registering vehicles on a one-time basis;
2. Issuing two-day permits as needed; and
3. Issuing handicapped permits to qualified applicants on an annual basis.
If directed by the City Council, staff will bring back a resolution amending the Fee Schedule to
impose such fees. The fees would be based on the City's estimated costs of processing the
registration and permit applications. Although staff has not yet completed the fee study, staff
estimated that the one-time registration fee per vehicle will likely range between $25.00 and
$50.00 and the daily permit fee will likely be at no cost to our residents or non-residents.
It is unknown at this time how many residents will choose to register their RV's or oversized
vehicles; however, the fee is designed to reimburse the City its costs for processing registration
applications. The ordinance may result in increased enforcement costs, which are also recouped
from the parking penalties assessed.
RECOMMENDATION:
Based on the foregoing, staff recommends that the City Council introduce the proposed ordinance
for first reading and provide direction to staff with regard to fees. In the alternative, the City
Council may discuss the proposed Ordinance and direct staff to modify the ordinance and bring it
back for further consideration at a future meeting.
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Exhibit "A"
May not be parked on any City street or highway from
2:00 AM — 6:00 AM unless Registered and Displaying a
Valid Permit:
T �
M
Boat Trailer
Camper Trailer
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May not he parked on any City street or highway from
2:00 AM — 6:00 AM unless Registered and Displaying a
Valid Permit:
to
Class C Motorhome
jW
Class A Motorhome
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May not be parked on any City street or highway from
2:00 AM — 6:00 AM unless Registered and Displaying a
Valid Permit:
as V.
U
Jet Ski Trailer
Motorcycle Trailer
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Sample RV/Oversized Residential Permit
ESIDENT PERMIT
0001
May not be barked on any City street or highway from
2:00 AM — 6:00 AM unless Registered and Displaying a
Valid Permit (if associated with a resident) or subject of a
City-Issued Encroachment Permit (which may be issued to
non-residents):
Y
Work Trailers
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ORDINANCE NO. 1523
AN ORDINANCE AMENDING TITLE 8 OF THE EL SEGUNDO
MUNICIPAL CODE TO CREATE OVERNIGHT PARKING LIMITS FOR
OVERSIZED VEHICLES, RECREATIONAL VEHICLES AND TRAILERS,
TO ESTABLISH A REGISTRATION AND PERMIT PROCESS AND TO
PROHIBIT THE PLACEMENT OF ELECTRICAL CORDS, HOSES,
CABLES OR OTHER SIMILAR ITEMS BETWEEN SUCH VEHICLES AND
PROPERTIES.
The City Council of the city of El Segundo does ordain as follows:
SECTION 6: The Council finds and declares as follows:
A, On June 7, 2016, the City Council directed staff to develop
options to limit or prohibit overnight parking of oversized
vehicles, recreational vehicles and trailers;
B. On August 16, 2016, the City Council held a public hearing and
considered the information provided by City staff and public
testimony regarding this Ordinance;
C. On October 18, 2016 and November 1, 2016, the City Council
considered a proposed Ordinance to address overnight
parking of oversized vehicles, recreational vehicles and
trailers; per the City Council's direction, a community meeting
was held on November 29, 2016 to solicit further input from the
public on the proposed Ordinance;
D. The parking of oversized vehicles, recreational vehicles and
trailers on City streets creates a variety of public safety and
public health problems, ranging from interference with the
normal flow of vehicle traffic, especially on narrow streets; the
creation of visual obstacles and reduction of the lines of sight
for driveways, intersections, and traffic signage, thereby
reducing sidewalk and street safety for motorists, pedestrians,
and bicyclists; to illegal dumping of garbage and waste matter
on sidewalks and streets.
E. In addition, the parking of oversized vehicles, recreational
vehicles and trailers on City streets exposes bicyclists to
greater traffic dangers as they travel around such oversized
vehicles and trailers; and fire and Emergency access is
reduced, especially on narrow streets and cul-de-sacs;
F. Further, limited availability of on-street parking is diminished
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due to oversized vehicles, recreational vehicles and trailers
being stored on streets; and trailers hauling debris and other
unsightly materials contribute to blight in neighborhoods.
G. In addition, detached trailers parked on certain City streets
constitute a safety hazard as some do not have an
independent braking system and could roll unexpectedly down
the street;
H. The City issues encroachment permits for work or
encroachments in the public right-of-way (ESMC Title 9,
Chapter 2); although encroachment permits would be required
for vehicles and other non-vehicular property that are
associated with work being performed at adjacent property,
and heavy vehicles or machines, the encroachment permit
process does not pertain to other oversized vehicles,
recreational vehicles or trailers;
I. The City's current parking regulations are inadequate to
address the above-referenced problems associated with the
parking of oversized vehicles, recreational vehicles and trailers
on City streets;
J. By creating a permit and registration system, the City Council
desires to strike a balance between ensuring that persons who
own oversized vehicles, recreational vehicles and trailers have
the opportunity to park their vehicles on City streets for short
periods of time, while at the same time imposing reasonable
regulations on all City streets to address the adverse impacts
described above;
K. California Vehicle Code Sections 22507 and 22507.5, and
case law such as Homes on Wheels v. City of Santa Barbara
(2004) 119 Cal.AppAth 1173, confirm the City's authority to
restrict the parking of vehicles on certain streets, during all or
certain hours of the day, including but not limited to, between
the hours of 2 a.m. and 6 a.m.;
L. The City currently prohibits any wires, pipes or conduit to be
placed in or upon any street within the City unless such wires,
pipes or conduit are permitted by an encroachment permit
issued by the City (ESMC Section 9-2-6);
M. The City Council is concerned about the potential hazards
posed by cords, hoses, cables and wires strewn on City streets
and sidewalks between Oversized Vehicles, Recreational
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Vehicles, and Trailers, and private residences, and desires to
prohibit such items in the public right-of-way.
SECTION 7: Section 8-1-1 of the El Segundo Municipal Code (ESMC) is amended to add
the following definitions in alphabetical order:
"Oversized Vehicle" means any vehicle, as defined by Section 670 of the California
Vehicle Code, or combination of vehicles, which exceeds twenty-two feet in length,
seven feet in width, or eight feet in height, exclusive of projecting lights or devices
allowed by Section 35109 or 35110 of the California Vehicle Code, as may be
amended. The term "Oversized Vehicle" does not include pickup trucks or sport
utility vehicles that are less than twenty-five feet in length and eighty-two inches in
height.
"Police Department" means the El Segundo Police Department.
"Recreational Vehicle" has the same meaning as Section 18010 of the Health and
Safety Code.
"Trailer" means a trailer, semitrailer, camp trailer (including tent trailers),
unmounted camper, or trailer coach as defined in Sections 242, 243, 550, 630,
635, and 636 of the California Vehicle Code, or fifth-wheel travel trailer, as defined
in Section 324 of the Vehicle Code. The term "Trailer" includes trailers that are
attached to another vehicle by means of a hitch or otherwise, and trailers that are
not attached to another vehicle (i.e., "detached" trailers).
SECTION 8: Section 8-5-6 of the ESMC is amended as follows:
A. Sevonty Tws Except as otherwise provided in this Chapter, Nno
person who owns or has possession, custody or control of any vehicle&14"may
park the vehicle upon any street or alley for more than a consecutive period of
seventy two (72) hours.
E. F.:rty, €fit-!-3uro For CortG;n '1 ohi3l33: E)m3pt ao oth. xviSe-, id A4 i—+
ohaptor, it is-- Wa,,vful for an), per-son t� park Gr stand a"4+ , mp oar or
any eth-.,r 'clmll'Ir__type of equipmnnf vd, o orG tee OF GGntrelled by surOh
peTs®; OR GF UPo„ aRY pubiGstreet, GGuFt, dFive, alle�## w puklis-phase-is
the oity for mero than f r"ght ('I 8) C hours 4hin-ay-period of
coven (7) days
SECTION 9: Chapter 5, Article B of Title 8 of the ESMC is amended to add the following
new section:
"Section 8-56-10. Cords Associated with Oversized Vehicles, Recreational
Vehicles and Trailers on Public Streets.
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No person may run electrical cords, extension cords, hoses, cables, wires or other
similar items across, above or on the parkway or sidewalk from a residential or
commercial property to an Oversized Vehicle, Recreational Vehicle or Trailer
parked on a public street or highway."
SECTION 10: Chapter 5 of Title 8 of the ESMC is amended by adding a new Article
G to read as follows:
"ARTICLE G. OVERSIZED VEHICLE, RECREATIONAL VEHICLE AND
TRAILER PERMIT PARKING
8-5G-1: Purpose.
This article is adopted pursuant to the City's police powers, California Constitution
article XI, section 11 and California Vehicle Code sections 22507 and 22507.5,
and any successor statute or regulation, to allow permit parking in specified areas
within the City's jurisdiction.
8-5G-2: Parking Prohibited, Exceptions.
A. No person may park or leave standing any Trailer, Recreational Vehicle or
Oversized Vehicle on any public street or highway in the City between the hours
of 2 a.m. through 6 a.m.
B. No person may park or leave standing any Trailer, Recreational Vehicle or
Oversized Vehicle on any public street or highway in the City within twenty-five
feet (25') of any intersection.
C. Exceptions. The prohibition stated in subsection A does not apply:
1. To any Trailer, Recreational Vehicle or Oversized Vehicle for which a valid
Oversized Vehicle Parking Permit has been issued and is properly
displayed, in accordance with this Article.
2. To any vehicle for which a valid Oversized Vehicle Handicap Parking Permit
has been issued and is properly displayed, in accordance with this Article.
3. To any Oversized Vehicle or Trailer for which an encroachment permit has
been duly issued by the City.
4. To any Trailers, Recreational Vehicles or Oversized Vehicles parked or left
standing as a result of a mechanical breakdown so as to allow the
performance of emergency repairs on the vehicle for a period not to exceed
twenty-four (24) hours.
5. To any commercial vehicles making pickups or delivery of goods, wares or
merchandise, or while providing services to a residence, including, but not
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limited to yard maintenance, pool care and maintenance, repair and
construction services.
6. To any tow trucks and similar vehicles that are in the course of providing
services.
7. To any public or utility vehicles and trailers that are in the course of providing
services.
8. To any motor coach or bus that is operated by a common carrier of
passengers for hire that is associated with a hotel in the City and is parked
adjacent to the hotel.
9. To any public emergency vehicle.
10.During any state of emergency declared by the City Council to exist within
the City of El Segundo.
8-5G-3: Oversized Vehicle Resident Registration Program.
The purpose of the Oversized Vehicle Resident Registration Program is to have
an index of all Oversized Vehicles, Recreational Vehicles and Trailers that are
owned by residents and parked within the City. The one-time registration is valid
for the life of the vehicle and is signified by a sticker that is issued by the Police
Department. Registration alone does not allow an Oversized Vehicle, Recreation
Vehicle or Trailer to park at all times on City public streets or highways. Rather,
once such a vehicle has been registered with the City, the owner may apply for
Oversized Vehicle Parking Permits pursuant to this Article.
8-5G-4: Registration of Oversized Vehicles, Recreational Vehicles or
Trailers.
A. Each person registering an Oversized Vehicle, Recreational Vehicle or
Trailer with the City must file with the Police Department a completed application
containing the following:
1. The name, address, and phone number of the registered owner of
designated Oversized Vehicle, Recreational Vehicle or Trailer;
2. The name, address, and phone number of the applicant for the permit;
3. Proof of residency, which must be current and must include the following:
California Driver's License or California Identification Card and one of the
following: Property Tax Bill or Public Utility Bill (telephone bills are not
acceptable).
4. The registration from the California Department of Motor Vehicles for the
Oversized Vehicle or Trailer that shows the Oversized Vehicle, Recreational
Vehicle or Trailer is registered to a resident of the City of El Segundo;
5. The license number, make, and model of designated Oversized Vehicle,
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Recreational Vehicle or Trailer; and
6. Any additional information the Police Department may require.
B. The applicant must sign the application under penalty of perjury.
C. The applicant must pay any applicable fees in an amount set by City Council
resolution.
D. The Police Chief or designee must issue an Oversized Vehicle Resident
Registration Sticker to each person who submits a completed application, pays the
registration fee set by City Council resolution, and otherwise meets the
requirements of this Article. The Registration Sticker must be issued within 10
working days from the date all requirements have been met.
E. The Oversized Vehicle Resident Registration Sticker must be displayed on
the left side of the rear bumper of the Oversized Vehicle, Recreational Vehicle or
Trailer that has been registered with the City. The sticker must be displayed in a
manner so that it is clearly visible from the street.
8-5G-5: Oversized Vehicle Parking Permits.
A. The purpose of the Oversized Vehicle Parking Permits is to give owners of
Oversized Vehicles, Recreational Vehicles and Trailers the opportunity, for a
limited time, to park the Oversized Vehicle, Recreational Vehicle or Trailer on a
public street or highway adjacent to their residence, and to allow an out-of-town
visitor who owns an Oversized Vehicle, Recreational Vehicle or Trailer to park on
a public street or highway adjacent to the residence which the out-of-town visitor
is visiting for a limited time period. For purposes of this article, the phrase"adjacent
to the residence" means as close as practicable to the residence, but no more than
400 feet from the residence.
B. A duly issued Oversized Vehicle Parking Permit only allows an otherwise
prohibited vehicle to lawfully park on a City street or highway from 2:00 a.m. to
6:00 a.m. for two consecutive days. The permit does not allow the vehicle or trailer
to be parked in an otherwise unlawful manner.
8-5G-6: Oversized Vehicle Parking Permits — Issuance.
A. Each person who seeks an Oversized Vehicle Parking Permit for an
Oversized Vehicle, Recreational Vehicle or Trailer that is currently registered with
the City must:
1. Have registered their Oversized Vehicle, Recreational Vehicle or Trailer and
permanently affixed the Oversized Vehicle Residential Sticker to their
vehicle or trailer in conformance with Section 8-5G-3 of this Article.
2. File with the Police Department a completed application form containing the
following:
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a. The dates for which the permit is requested;
b. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the applicant within the immediately preceding 90-day period;
c. Any additional information the Police Department may require.
3. Pay any applicable permit fee set by City Council resolution.
B. Each person who seeks an Oversized Vehicle Parking Permit for an
Oversized Vehicle, Recreational Vehicle or Trailer that is not currently registered
with the City must:
1. Be a guest of a resident of the City, and not a resident of the City.
2. File with the Police Department a completed application form containing the
following:
a. The name, address, and phone number of the registered owner of
designated Oversized Vehicle or Trailer;
b. The name, address, and phone number of the applicant for the permit;
c. The registration from the California Department of Motor Vehicles, or
equivalent agency in another state, for the Oversized Vehicle,
Recreational Vehicle or Trailer;
d. The name, address, and phone number of the resident that is being
visited;
e. The license plate number, make, and model of designated Oversized
Vehicle or Trailer;
f. The dates for which the permit is requested;
g. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the applicant during the current calendar year;
h. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the resident being visited during the current calendar year; and
i. Additional information the Police Department may require.
3. Sign the application under penalty of perjury.
4. Pay any applicable permit fee set by City Council resolution.
C. The Police Chief or designee must issue an Oversized Vehicle Parking
Permit to each person who submits a completed application, pays the registration
fee set by City Council resolution, and otherwise meets the requirements of this
Article. Oversized Vehicle Parking Permit(s) must be issued within two working
days from the date all requirements have been met.
D. Oversized Vehicle Parking Permits issued by the Police Chief or designee
must include the license plate number of the designated Oversized Vehicle,
Recreational Vehicle or Trailer, the date of issuance, and the day of its expiration.
E. Permits must be displayed in the vehicle for which it has been issued. The
permit must be affixed on the lower driver's side of the windshield or the driver's
window so that it is clearly visible from the street and from the exterior of the
vehicle. For those vehicles without windows, such as a Trailer, permits must be
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displayed on the side of the Trailer so that it is clearly visible from the street, which
is usually the left side of the Trailer.
8-5G-7: Oversized Vehicle Parking Permits — Duration.
A. For an Oversized Vehicle Parking Permit that is issued for a registered
vehicle pursuant to subsection A of Section 8-5G-6, the permit is valid for two
consecutive days. An Oversized Vehicle Parking Permit will allow an otherwise
prohibited vehicle to lawfully park on a City street or highway from 2:00 a.m. to
6:00 a.m. one day and 2:00 a.m. to 6:00 a.m. the following day. Upon expiration of
the permit, the applicant may apply for and be granted additional Oversized
Vehicle Parking Permits if the applicant still qualifies under the conditions set forth
in this Article. An applicant may request no more than two consecutive Oversized
Vehicle Parking Permits (to allow an otherwise prohibited vehicle to lawfully park
on a City street or highway from 2:00 a.m. to 6:00 a.m. for four consecutive days)
at one time. An applicant may request no more than 12 two-day Oversized Vehicle
Parking Permits per quarter. A "quarter" for purposes of this section is January
through March, April through June, July through September, and October through
December of each calendar year.
B. For an Oversized Vehicle Parking Permit that is issued for a vehicle that is
not registered pursuant to subsection B of Section 8-5G-6, the permit is valid for
two consecutive days. An Oversized Vehicle Parking Permit will allow an otherwise
prohibited vehicle to lawfully park on a City street or highway from 2:00 a.m. to 6:00
a.m. one day and 2:00 a.m. to 6:00 a.m. the following day. Upon expiration of the
permit, the applicant may apply for and be granted additional Oversized Vehicle
Parking Permits if the applicant still qualifies under the conditions set forth in this
Article. The Oversized Vehicle Parking Permit must be associated with the
residence being visited. An applicant may request no more than two Oversized
Vehicle Parking Permits (to allow an otherwise prohibited vehicle to park from 2:00
a.m. to 6:00 a.m. for four consecutive days) at one time. An applicant may request
no more than 12 two-day permits per quarter and no more than 48 of such permits
per calendar year.
8-5G-8: Oversized Vehicle Handicap Parking Permits.
A. Purpose. The purpose of authorizing the issuance of Oversized Vehicle
Handicap Parking Permits is to allow a handicapped person to park a designated
Oversized Vehicle on a street/highway directly in front of(or the side of the property
if it is a corner lot) their residence.
B. Requirements. In order to be eligible to receive an Oversized Vehicle
Handicap Parking Permit, both of the following requirements must be met:
1. The applicant must be entitled to receive a handicapped placard or license
plate pursuant to the provisions of the California Vehicle Code;
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2. The Oversized Vehicle is the only vehicle owned by the resident and is
required to meet the daily transportation needs of the resident.
8-5G-9: Oversized Vehicle Handicap Parking Permits — Issuance.
A. Each person desiring an Oversized Vehicle Handicap Parking Permit must:
1. Have registered their Oversized Vehicle, Recreational Vehicle or Trailer
and permanently affixed the Oversized Vehicle Residential Sticker to their
vehicle in conformance with this Article.
2. File with the Police Department a completed City application form
containing the following:
a. The name, address, and phone number of the registered owner and
applicant of designated Oversized Vehicle;
b. The license number, make, and model of designated oversized
vehicle;
c. The year for which the permit is requested;
d. The years of any and all previous Oversized Vehicle Handicap
Parking Permits issued to the applicant;
e. Additional information the Police Department may require;
3. Sign the application under penalty of perjury.
B. The Police Chief or designee must issue an Oversized Vehicle Handicap
Parking Permit to each person who submits a completed application and otherwise
meets the requirements of this Article. Oversized Vehicle Handicap Parking
Permit(s) must be issued within 10 working days from the date all requirements
have been met.
C. Oversized Vehicle Handicap Parking Permits issued by the Police Chief or
designee must include the license plate number of the designated Oversized
Vehicle, the date of issuance and the day of its expiration.
D. Oversized Vehicle Handicap Permits must be issued without any fees.
E. Permits must be displayed in the vehicle for which it has been issued. The
permit must be affixed on the lower driver's side of the windshield or the driver's
window so that it is clearly visible from the street and from the exterior of the
vehicle.
8-5G-10: Oversized Vehicle Handicap Parking Permits — Duration.
Oversized Vehicle Handicap Parking Permits are valid for a period of one year, so
long as the permit holder meets the requirements of this section relating to such
permits. Permits may be renewed on an annual basis.
8-5G-11: Permit Denial.
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An Oversized Vehicle Parking Permit or an Oversized Vehicle Handicap Parking
Permit must be denied if the Police Chief or designee finds that:
1. The applicant or the person the applicant is visiting is not a bona fide City
resident;
2. The out-of-town visitor is not a guest of the resident;
3. Information submitted by the applicant is materially false; or
4. If the application is for an Oversized Vehicle Handicap Permit, the applicant is
not entitled to receive a handicap placard or license plate under the California
Vehicle Code; or the Oversized Vehicle is not the applicant's only vehicle.
8-5G-12: Penalties for Violations, Review Request.
A. Unless otherwise specified, any person who violates any provision in this
Article is guilty of an infraction and will be subject to citation, towing, or both.
B. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Parking Permit or Permit number with the intent to avoid
compliance with this Article is guilty of a misdemeanor.
C. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Handicap Parking Permit or Permit number with the intent to
avoid compliance with this Article is guilty of a misdemeanor.
D. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Resident Registration Sticker with the intent to avoid compliance
with this Article is guilty of a misdemeanor.
E. Every person who forges, alters, or counterfeits an Oversized Vehicle
Parking Permit, an Oversized Vehicle Handicap Parking Permit, or an Oversized
Vehicle Resident Registration Sticker is guilty of a misdemeanor.
F. Every person who is issued a notice of parking violation pursuant to this
Article may request review of that notice under California Vehicle Code section
40215 et seq.
8-5G-13: Application of Regulations.
A. The prohibitions in this Article apply at all times, or at those times specified,
except when it is necessary to stop a vehicle to avoid conflict with other traffic or
to comply with the directions of a police officer or official traffic control device.
B. The time limitations on standing or parking in this Article do not relieve any
person from the duty to observe other and more restrictive provisions of the
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California Vehicle Code or this Code prohibiting or limiting the standing or parking
of vehicles in specified places or at specified times.
C. Nothing in this Article may be construed to permit vehicle habitation on a
public street as prohibited by Section 7-6-1 of this Code."
SECTION 6: Implementation Period. Effective Date.
A. There will be an implementation period during which the ordinance will not be
enforced. The implementation period will start on the effective date of the ordinance and
will end on March 31, 2017. The purpose of the implementation period is to give owners
of Oversized Vehicles, Recreational Vehicles and Trailers the opportunity to register their
vehicles with the City. The registration will consist of completing an application and
submitting the required supporting documentation.
B. Effective April 1, 2017, only Oversized Vehicles, Recreational Vehicles and Trailers
with a City of El Segundo Oversized Vehicle Resident Registration Sticker will be allowed
to park on any public street or highway in the City between the hours of 2 a.m. and 6 a.m.
Effective April 1, 2017, Oversized Vehicles, Recreational Vehicles and Trailers without a
City of El Segundo Resident Registration Sticker parked on a public street or highway
between the hours of 2 a.m. and 6 a.m., will be in violation of, and subject to the penalty
provisions of, this ordinance.
C. Effective April 1, 2017, no Oversized Vehicle or Recreational Vehicle will be allowed
to park on any public street or highway in the City without displaying a valid Oversized
Vehicle Parking Permit or Oversized Vehicle Handicap Parking Permit between the hours
of 2 a.m. and 6 a.m.
SECTION 7: Environmental Review. This ordinance is exempt from environmental
review under the California Environmental Quality Act (California Public Resources Code
§§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code of Regulations §§
15000, et seq.) because it consists only of minor revisions and clarifications to existing
regulations. It does not portend any new development and does not relax existing
regulatory restrictions on future development. This ordinance, therefore, does not have
the potential to cause significant effects on the environment. Consequently, it is exempt
from CEQA review under 14 Cal. Code Regs. § 15061(b)(3).
SECTION 8: Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 9: Construction. This Ordinance must be broadly construed in order to
achieve the purposes stated in this Ordinance. It is the City Council's intent that the
provisions of this Ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this Ordinance.
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SECTION 10: Enforceability. Repeal of any provision of the El Segundo Municipal Code
does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before, this Ordinance's effective
date. Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 11: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting; and,
within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be
published or posted in accordance with California law.
SECTION 12: This Ordinance will become effective on the thirty-first (31 st) day following
its passage and adoption.
PASSED AND ADOPTED this _day of 12017,
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2017, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the__day of , 2017, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
Page 12 of 13
88
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding step placement for a newly promoted
employee to the Management/Confidential class of Information Systems Manager (Fiscal
Impact: $3,325)
RECOMMENDED COUNCIL ACTION:
(1) Approve the recommended step placement within the Information Systems Manager
salary range; and/or,
(2)Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $168,664
Additional Appropriation: No
Account Number(s): 001-400-2505-XXXX Salaries
STRATEGIC PLAN:
Goal: 2 Develop As A Choice Employer& Work Force
Objective: 1 Fill existing vacancies to the extent possible.
ORIGINATED BY: Brian Evanski, Police Captain
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Administrative Code Section 1A2.087, which governs promotions into
Management/Confidential classes, states that employees so promoted shall enter into the higher
classification at the lowest rate of compensation which exceeds by not less than five percent
(5%) the base rate of compensation, unless otherwise ordered by City Council. Pursuant to this
Code Section, staff is requesting City Council approval to appoint newly promoted City
employee, Scott Kim, to Step B of the Information Systems Manager salary range for a monthly
base salary of$10,109, which represents more than five percent(5%) increase in base salary.
Mr. Scott Kim was hired by the City on August 26, 2013 as an Information Systems Specialist.
During this time, he was responsible for leading and implementing various information systems
projects for the City, and supervising the "Helpdesk" unit for the Division. Mr. Kim attained
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Step D of the Information System Specialist salary range ($8,117) on February 20, 2016, and
was on track to achieve Step E ($8,472) on February 20, 2017.
On November 14, 2015, Mr. Kim was appointed to Acting IS Manager. During this 13 month
period, he successfully managed all aspects of the IS Division. In January 2017, Mr. Kim
successfully competed in the examination process for Information Systems Manager and was
selected for the position. His appointment was announced on January 21, 2017.
In an effort to recognize Mr. Kim's accomplishments and contributions to the City, staff is
recommending he be placed at Step "B" of the Information Systems Manager salary range.
While Step "A" ($9,679) of the Information Systems Manager salary range would provide Mr.
Kim with the minimum five percent(5%) increase to his base salary, staff believes Mr. Kim's
background,technical knowledge, and proven abilities during his "Acting" assignment warrant
advanced placement within the salary range.
Additionally, it should be noted that because of his move from the Supervisory& Professional
Employee Association to the Management/Confidential class, Mr. Kim's total annual
compensation is estimated to decrease approximately $4,892. This is due primarily to the
elimination of education incentive pay and overtime.
Scott Kim's salary:
Current
IS Specialist Step D (43sD) +Acting Assignment Pay Total Annual Compensation = $173,556
Future -
IS Manager Step B (54mB) Total Annual Compensation = $168,664
91
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to introduce an ordinance reauthorizing Ordinance No. 1418
regarding the Public, Educational, and Governmental (PEG) access support fee concerning State
Video Franchise agreements. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Introduce for First Reading of Ordinance to reauthorize Ordinance 1418 and the PEG fee;
and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: lb El Segundo's engagement with the community ensures excellence
Objective: 1 The City is transparent regarding services and performance
3 City communication is comprehensive and integrated
ORIGINATED BY: Dan O'Toole, TV Program Manager
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City ManageryL
BACKGROUND AND DISCUSSION:
In 2006, the California Legislature adopted the Digital Infrastructure and Video Competition Act
("DIVCA"), which changed the manner in which video services are regulated by replacing local
franchising with a state franchising system administered by the Public Utilities Commission
(PUC).
DIVCA requires state franchise holders to offer PEG channels to each community in which they
operate. DIVCA also authorizes cities to adopt an ordinance imposing a fee on state franchise
holders to support PEG programming facilities.
The City Council established such a fee on April 1, 2008, by adopting Ordinance No. 1418 to
require video service providers who have been issued a State Franchise to pay the City of El
92
Segundo a PEG access fee of 2% of the video service provider's gross revenues. For Fiscal Year
2015-2016 the total for PEG support fees collected was $94,776, with $29,235 from AT&T and
$65,541 from Time Warner/Spectrum.
DIVCA also provides, however, that any ordinance adopting a PEG access fee "shall expire, and
may be reauthorized, upon the expiration of the state franchise." (Public Utilities Code § 5870).
Pacific Bell Telephone Company d/b/a SBC Pacific Bell Telephone Company d/b/a AT&T
California ("AT&T") received a state video franchise to operate within the City on March 30,
2007. This franchise will expire on March 30, 2017, and has notified the City that they have
submitted an application to the State for renewal.
The City's PEG fee will therefore expire on March 30, 2017, unless the City Council reauthorizes
the fee. The proposed Ordinance (attached) would reauthorize Ordinance No. 1418 and the City's
PEG fee and therefore preserve funding available to support PEG programming facilities. If
introduced, the proposed Ordinance will be brought back to the City Council for second reading;
if adopted at second reading, it would take effect 30 days after adoption.
93
ORDINANCE NO.
AN ORDINANCE REAUTHORIZING ORDINANCE NO. 1418 AND
THE CITY'S PUBLIC, EDUCATIONAL AND GOVERNMENTAL
ACCESS SUPPORT FEE
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. Public Utilities Code §5870(n), which was enacted as part of the Digital
Infrastructure and Video Competition Act of 2006, authorized the City to
adopt an ordinance establishing a fee on state-franchised video service
providers to support public, educational and governmental access channel
facilities (commonly referred to as "PEG fee");
B. On April 1, 2008, the City adopted Ordinance No. 1418 establishing its
PEG fee, which is codified in El Segundo Municipal Code § 9-6-27; the fee
is two percent (2%) of gross revenues and is used for capital expenses
associated with PEG access facilities;
C. By operation of state law, the ordinance expires -upon the expiration of a
state franchise; but the law also allows the ordinance to be reauthorized
by the City;
D. Pacific Bell Telephone Company dba SBC Pacific Bell Telephone
Company dba AT&T California received a state video franchise (Franchise
No. 0002) to operate within the City on March 30, 2007. The franchise will
expire on March 30, 2017;
E. The City Council desires to reauthorize Ordinance No. 1418 and the PEG
fee as permitted by state law to ensure that the City can continue to collect
the PEG fee.
SECTION 2: Reauthorization. The City Council hereby reauthorizes Ordinance No.
1418 and the fee it established on state-franchised video service providers to support
public, educational and governmental channel facilities codified. The fee is codified in El
Segundo Municipal Code § 9-6-27 and shall remain unchanged and in full effect as to
all state-franchised video service providers.
SECTION 3: If this entire ordinance or its application is deemed invalid by a court of
competent jurisdiction, any repeal or amendment of the ESMC or other city ordinance
by this ordinance will be rendered void and cause such previous ESMC provision or
other the city ordinance to remain in full force and effect for all purposes.
SECTION 4: If any part of this ordinance or its application is deemed invalid by a court
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94
of competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this ordinance are severable.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within 15 days after the passage and adoption of this ordinance, cause it to be
published or posted in accordance with California law.
SECTION 6: This Ordinance will become effective on the thirty-first day following its
passage and adoption.
PASSED AND ADOPTED this day of 2017.
Suzanne Fuentes, Mayor
ATTEST_
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of , 2017, and was duly passed and adopted by said
City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at
a regular meeting of said Council held on the day of 2017, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
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95
Mark D. Hensley, City Attorney
Page 3
96
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of Environmental Assessment No. EA-1064
and Zone Text Amendment No. ZTA 14-01 to amend the development standards regarding two-
story homes and second story additions in the City's R-1, single-family residential zone; create
new definitions and amend certain existing definitions contained in the El Segundo Municipal
Code; and amend the parking requirements for single-family residences.
(Fiscal Impact: None with this action.)
The proposed project is categorically exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to 14 California Code Regulations § 15301 as a
Class 1 (existing facilities), § 15303 as a Class 3 (new construction or conversion of small
structures), and § 15304 as a Class 4 (minor alteration to land) categorical exemptions.
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1547 for Environmental Assessment
No. EA-1064 and Zone Text Amendment No. ZTA 14-01; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1547
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: Enhance customer service and engagement
Objective: City services are convenient, efficient and user-friendly for all residents
and businesses.
PREPARED BY: Eduardo Schonborn, AICP, Principal Plann
REVIEWED BY: Gregg McClain,Planning Manager
Ar Sam Lee, Planning and Building Safety Directo.Z9�,
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
On February 7, 2017, the City Council introduced an Ordinance amending the development
standards regulating story homes and second story additions in the City's R-1, single-family
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97
residential zone; creating new definitions and amend certain existing definitions contained in the
El Segundo Municipal Code;and amending the parking requirements for single-family residences.
The Council may waive second reading and adopt the Ordinance. If the Ordinance is adopted by
the City Council at its February 21St meeting,the effective date of the Ordinance will be March 24,
2017, which is thirty (30) days from the adoption date.
98
ORDINANCE NO. 1547
AN ORDINANCE AMENDING TITLE 15 OF THE EL SEGUNDO
MUNICIPAL CODE REGARDING REGULATIONS FOR
PROPERTIES IN THE SINGLE-FAMILY RESIDENTIAL (R-1)
ZONE, DEFINITIONS AND THE PARKING REQUIREMENTS FOR
SINGLE-FAMILY RESIDENCES.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. On April 5, 2016, the City Council directed Staff to prepare a Zoning Code
Amendment that would clean up the R-1 Zone development standards and
improve/eliminate modulation requirements for the Planning Commission's
and City Council's consideration;
B. On September 22, 2016, the Planning Commission formed the R1
Modulation Subcommittee comprised of seven members, including
members from the Council, Planning Commission, local residents and
architects. The subcommittee was tasked with exploring alternatives to the
current modulation standards that regulate second stories in the R1, Single-
Family residential zone, and to propose alternatives to the concept or the
language of the regulations contained in the City's Zoning Code.
C. The R1 Subcommittee formulated draft regulations to address second story
residential structures.
D. On November 10, 2016, the Planning Commission conducted a public
forum to review the Subcommittee's draft development standards for two-
story homes and second story additions in the R1 zone, and provide staff
with feedback on the draft regulations.
E. The City reviewed the project's environmental impacts under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et
seq., "CEQA") and the regulations promulgated thereunder (14 California
Code of Regulations §§ 15000, et seq., the "CEQA Guidelines"), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. On January 12, 2017, the Planning Commission held a public hearing to
receive public testimony and other evidence regarding the proposed
amendments, including, without limitation, information provided to the
Planning Commission by City staff and public testimony;
G. On January 12, 2017, the Planning Commission adopted Resolution No.
2810 recommending the City Council approve Environmental Assessment
No. EA-1064 and Zone Text Amendment No. ZTA 14-01;
Page 1 99
J. On February 7, 2017, the City Council held a public hearing and considered
the information provided by City staff and public testimony regarding this
Ordinance; and
K. This Ordinance and its findings are made based upon the entire
administrative record including, without limitation, testimony and evidence
presented to the City Council at its February 7, 2017 hearing and the staff
report submitted by the Planning and Building Safety Department.
SECTION 2: Environmental Assessment. Pursuant to the provisions of the California
Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"),
the State's CEQA Guidelines, California Code of Regulation, Title 14, Section 15000 et.
seq., and the City's Local CEQA Guidelines, the proposed project is categorically exempt
from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14
California Code of Regulations § 15301 because it consists only of minor revisions and
clarifications to existing zoning regulations and procedures related thereto and will not
have the effect of substantially changing any regulatory standards or findings required
therefor. The proposed Ordinance is an action that does not have the potential to cause
significant effects on the environment, but rather will help reduce the impact of new
construction in residential zone property on the environment. Accordingly, the proposed
Ordinance constitutes a Class 1 (existing facilities), Class 3 (new construction or
conversion of small structures), and Class 4 (minor alteration to land) categorical
exemptions. In addition, this ordinance constitutes a component of the ESMC which the
Planning Commission determined to be consistent with the General Plan FEIR. Further,
any environmental impacts associated with this ordinance are adequately addressed in
the General Plan FEIR. Consequently, no further environmental review is required.
SECTION 3: Factual Findings and Conclusions. The City Council finds, without
limitation, that the proposed ordinance to amend ESMC §15-4A regulating the single-
family residential (R-1) zone would result in the following:
A. The proposed amendment to the ESMC modifies ESMC Chapters 154A
regulating Single-Family Residential (R-1) Zone Site Development Standards; 15-
1 Definitions; and 15-15-6A, parking requirements for single-family residences.
B. The General Plan Land Use designation for the affected properties in the Single-
Family Residential (R-1) Zone is Single-Family Residential.
C. It replaces an inaccurate setback diagram for parcels 25 feet or less in width.
D. Deletes the modulation requirements, and deletes the building wall modulation
using architectural features requirements for lots 40-feet wide or wider.
E. Creates a maximum floor area ratio (FAR) for lots 40-feet wide or wider, with
standards that include a maximum FAR, limits the size of second stories, and
defines the areas that constitute floor area in on R1 zoned properties.
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F. It deletes redundant language by expressing numbers as digits, rather than a
combination of using digits and writing out the number in words.
G. It increases the threshold for requiring a 3rd parking space, from 3,000 square feet
of floor area to 3,500 square feet of floor area
H. It updates certain existing definitions, and creates new definitions for residential
areas, features, structures or improvements found in the R1 zone standards.
I. The proposed amendment to the ESMC that modifies Chapters 154A regulating
Single-Family Residential (R-1) Zone Site Development Standards; 15-1
Definitions; and 15-15-6A parking requirements for single-family residential relate
only to the new construction of a single-family residence in the City's R-1 Zone,
an urbanized area; alterations and additions to existing residential structures in the
R-1 Zone that involve negligible expansion of an existing use; repair and
maintenance of existing residential structures in the City's R-1 Zone that involve
no expansion beyond what is permitted in the R-1 Zone; and new construction of
accessory structures including garages, carports and patios in the City's R-1 Zone.
SECTION 4: General Plan Findings. As required under Government Code § 65860 the
ESMC amendments proposed by the Ordinance are consistent with the El Segundo
General Plan as follows:
A. The amendment conforms with the Land Use Element Goals, Objectives and
Policies. Specifically, the amendment is consistent with Goal LU1, Objective LU1-
1, Goal LU3, in that the amendment as a comprehensive whole create polices,
design standards, and helps create a sense of place for the entire City; preserves
and maintains the City's low-medium density residential nature, with low building
height profile and character, and minimum development standards; adopting the
amendment ensures the preservation, protection and extension of existing single-
family residential uses; and promotes the health, safety, and wellbeing of the
people of El Segundo by adopting standards for the proper balance, relationship,
and distribution of the residential land uses at all times in accordance with
applicable law.
B. The proposed text amendment to the Single-Family (R-1) Zone Site Development
Standards, Definitions, Open Space Encroachments and Off-Street Parking
Requirements conforms with the General Plan. The proposed changes do not
modify or increase the maximum density of dwelling units per acre currently
allowed in the Single-Family Residential Land Use designation. As a result, the
proposed Zone Text Amendment conforms to the Land Use Element of the
General Plan.
C. The amendment conforms to the Land Use Element Goals, Objectives and
Policies. Specifically, the amendment is consistent with Goal LU1 and Objectives
LU1-1 and LU3-2, in that the minor code changes make corrections to existing
exhibits and code language and clarifies the Single-Family Residential (R-1) Zone
Page 3 101
regulations. The R-1 Zone establishes comprehensive regulations to preserve
and maintain the City's low-medium density residential nature, with low building
height profile and character. Large portions of the City are zoned R-1 and
maintaining the character of these areas is essential to the continuation of El
Segundo's "small town" atmosphere.
D. The text amendment complies with Objective LU 1-5.6 in that the changes to the
existing language to clarify and update regulations and correct errors in the R-1
regulations will make it easier for projects to demonstrate consistency with the
City's Zoning Ordinance.
E. The text amendment is consistent with the Single-Family (R-1) Residential Land
Use designation in that the proposed changes do not modify or increase the
maximum density of dwelling units per acre currently allowed by the R-1
designation.
SECTION 5: Zone Text Amendment Findings. In accordance with ESMC § 154A and
based on the findings set forth in Section 3, the proposed Zone Text Amendment is
consistent with the goals, policies, and objectives of the General Plan as follows:
A. It is consistent with the purpose of the ESMC, which is to serve the public health,
safety, and general welfare and to provide the economic and social advantages
resulting from an orderly planned use of land resources.
B. It is necessary to facilitate the development process and ensure the orderly
development of single-family residences since the proposed amendment corrects
errors and clarifies the standards contained in the zoning regulations for the Single-
Family (R-1) Residential Zone.
SECTION 6: El Segundo Municipal Code (ESMC) §15-1-6 "Definitions" is amended to
add or amend the follow definitions:
"15-1-6: DEFINITIONS:
ACCESSORY BUILDING OR STRUCTURE: A building or structure that is physically
detached from, on the same lot as, and incidental and subordinate to the principal building
or structure. "Accessory building or structure" includes, but is not limited to, accessory
dwelling units, garages, gazebos, greenhouses, playhouses, storage and tool sheds, and
workshops.
ACCESSORY USE: A use of a portion of land or building that is customarily and clearly
incidental and subordinate to the principal use of the land or building, is located on the
same lot as the principal use and is dependent upon the principal use for the majority of
its utilization or activity. Accessory uses typically are very small in proportion to the
principal use.
Page 4 102
ATTACHED: Having a wall or roof in common with another structure, when referring to
dwelling units or garages.
ATTIC: The space between the ceiling joists of the top floor or story and the roof of a
building.
BALCONY: A covered or uncovered platform that can be used as a walking surface,
projecting outward from the vertical surface/facade of a building or structure, and which
is directly accessible from floor area located on the same level as the balcony.
BASEMENT: Any floor level below the first story in a building that is more than 4-feet
below"grade"for more than 50-percent of the total perimeter, or is more than 8-feet below
"grade" at any point.
BUILDING AREA: See "Floor Area (Gross)".
CEILING: The upper interior surface of a room, opposite and directly above, the finish
floor or walking surface.
DECK: An outdoor platform that can be used as a walking surface and outdoor
gathering/activity area, typically extending outward from a house, structure, or other
building.
DETACHED: Not having a wall or roof in common with another structure, when referring
to dwelling units or garages.
DWELLING:
DWELLING UNIT, ACCESSORY: An attached or a detached residential dwelling
unit which provides complete independent living facilities for one or more
persons. It shall include permanent provisions for living, sleeping, eating,
cooking, and sanitation on the same parcel as the single-family dwelling is
situated. An accessory dwelling unit also includes the following:
Page 5 103
(A) An efficiency unit, as defined in Section 17958.1 of Health and Safety
Code.
(B) A manufactured home, as defined in Section 18007 of the Health and
Safety Code.
DWELLING, MULTIPLE-FAMILY: A building or portion of a building containing
three or more dwelling units designed or arranged for occupancy by three or more
households living independently in which they may or may not share common
entrances and/or other spaces. Individual dwelling units may be owned as
condominiums, or offered for rent.
DWELLING, PRIMARY (or MAIN STRUCTURE): The principal dwelling on a
residential lot, which existed prior to the establishment of a secondary ("second
unit") or accessory dwelling unit.
DWELLING, SINGLE-FAMILY: A building containing no more than one dwelling
unit designed for occupancy by not more than one household.
DWELLING, TWO-FAMILY: A building containing no more than two dwelling units,
designed or arranged for occupancy by two households living independently.
DWELLING UNIT: Any building or portion thereof that is used as a complete,
independent living facility for one or more persons containing permanent
provisions for living, sleeping, eating, cooking, and sanitation, as required by the
California Building Code.
EAVE: The overhanging lower edge of a roof plane that extends up to 18-inches beyond
the facade of a wall attached to said roof plane.
FLOOR: The horizontal, base surface of a room.
FLOOR AREA: The total horizontal area on all floors, stories or levels, as measured to
the interior of a building's perimeter walls, including all floors, stories or levels of the
primary dwelling, attached and detached accessory dwelling units, habitable attic space,
and accessory buildings. See Section 15-4A-6.F for additional details when calculating
"floor area".
FLOOR AREA (NET): The total horizontal area of all floors, stories or levels, as measured
to the interior of a building's perimeter walls. Space devoted to the following shall not be
included when determining the total net floor area within a building or structure:
A. Elevator shafts.
B. Stairwells and stairway enclosures.
C. Courts or atriums.
D. Rooms exclusively holding building operating equipment.
Page 6 104
E. Parking spaces at or above grade and access thereto; provided, that in
commercial and manufacturing zones:
1. Not less than the front 50-percent of the ground floor is devoted
to commercial/manufacturing use; and
2. At least one full level of parking below grade is provided.
F. Structures devoted exclusively to parking.
G. Restrooms in common areas of nonresidential buildings.
In the M-1 Zone only, the total space devoted to high or medium bay labs may be
multiplied by a factor of 0.5 to determine the net floor area.
FLOOR AREA RATIO: The floor area or net floor area of all buildings on a lot, divided by
the lot area.
HABITABLE AREA: As defined by the California Building Code.
PORCH: An exterior appendage to a building forming a covered approach or vestibule
to a doorway. The covering may have a separate roof from the building, and may have
railings and/or supporting columns. (Sometimes referred to as a "Veranda").
ROTUNDA: A round, domed feature, building or portion thereof containing high interior
vertical space between the floor and ceiling above.
STORY: That portion of building included between the surface of any floor and the
surface of the next floor above it; or, if there is no floor above, then the space between
such floor and the ceiling above. If the finished floor level directly above a usable or
unused underfloor space is more than 6-feet above "grade" as defined herein for more
than 50-percent of the total perimeter, or is more than 12-feet above "grade" as defined
herein at any point, such usable or unused underfloor space shall be considered a "story".
Page 7 105
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STORY, FIRST: The lowest story in a building which qualifies as a "story", as defined
herein. In a building having only one floor level, said floor level shall be classified as the
first story.
TRELLIS: A system of horizontal latticework supported on posts, designed to support
growing vines and plants, or to provide partial shade for outdoor gathering/activity areas.
(Also referred to as a "Pergola").
VERANDA: A porch, usually roofed and partly enclosed by a railing, which extends
across the front and sides of a house.
SECTION 7: ESMC §15-4A-2 "Permitted Uses" is amended to read as follows:
"15-4A-2: PERMITTED USES:
Only the following uses and developments may be conducted or constructed in the R-1
zone:
A. Single-family dwellings; provided, that where a dwelling containing sevcn hundre4
(700) square feet or less exists on the rear portion of the lot and was placed
thereon prior to, or for which a building permit was issued prior to December 26,
1947, in conformance to the requirements of ordinance 293 of the city, a second
one-family dwelling may be erected on the front portion of the lot, whereupon the
dwelling on the rear portion of the lot shall assume the status of a nonconforming
use as defined herein, but may be expanded to a maximum of 700 square feet.
Page 8 106
B. Parks, playgrounds, recreational areas (publicly owned and operated) but
excluding ballparks, bleachers, swimming pools or other types of facilities where
racing or contests are conducted or public amusement devices are for hire.
C. The renting of not more than 2 rooms to not more than 4 persons per dwelling unit.
D. The keeping of animals and pets in accordance with title 6, chapter 2 of this code.
E. A state authorized, certified or licensed family care home, foster family home, or
group home serving 6 or fewer children.
F. A state authorized, certified or licensed residential facility, residential care facility,
residential care facility for the elderly, intermediate care facility, developmentally
disabled habilitative or nursing, or congregate living health facility, serving 6 or
fewer persons.
G. Home occupations.
H. Small family daycare homes.
I. Large family daycare homes pursuant to section 15-4A-4 of this article.
J. One mobile or manufactured home subject to the following:
1. The mobile or manufactured home has been certified pursuant to the national
manufactured housing construction and safety standards act of 1974, and has
not been altered in violation of applicable codes; and
2. The mobile or manufactured home must be installed on a permanent foundation
in compliance with all applicable building regulations and division 13, part 2
(commencing with section 18000) of the California Health and Safety Code.
K. Other similar uses approved by the Director, as provided by chapter 22 of this title."
SECTION 8: ESMC §15-4A-3 "Permitted Accessory Uses" is amended to read as
follows:
"15-4A-3: PERMITTED ACCESSORY USES:
A. Any use customarily incidental to a permitted use.
B. Detached accessory buildings and structures, including private garages.
C. Play structures.
D. Accessory dwelling unit, pursuant to Article 15-4E (Accessory Dwelling Units) of
this title.
Page 9 107
E. Other similar uses approved by the Director, as provided by chapter 22 of this
title."
SECTION 9: ESMC §15-4A-4 "Large Family Daycare Facilities" is amended to read as
follows:
"15-4A-4: LARGE FAMILY DAYCARE FACILITIES:
All large family daycare facilities must comply with the following provisions for a large
family daycare permit:
A. Application: Applications for large family daycare permits must be submitted to the
Director by a property owner or an applicant with the consent of the owner(s).
B. Notice To Adjacent Property Owners: At least 10 days prior to the date on which
the Director will make a decision on the application, the department of Planning
and Building Safety shall give written notice of the proposed use by mail or delivery
to all owners shown on the last equalized assessment roll as owning real property,
and all residents within a 500 foot radius of the exterior boundaries of the proposed
facility, the owner of the subject property and the project applicant.
C. Request for Hearing: No public hearing will be held before a decision is made on
the application unless a hearing before the planning commission is requested by
the applicant or a property owner or resident within the 500 foot notification radius.
If a hearing is requested, it shall be provided in accordance with section 15-27-5
of this title, except, both the owners and all residents within a 500 foot radius are
required to be notified of the hearing. The applicant is required to pay an additional
fee for the cost of the hearing.
D. Findings: Before a large family daycare permit may be granted, the Director or
planning commission must make the following findings that the proposed facility:
1. Provides one off street parking space for each employee who drives to the
facility and who requires a parking space.
2. Provides drop off facilities as necessary to avoid interference with traffic and to
promote the safety of children.
3. Is not located within 300 linear feet of an existing large family daycare facility;
provided, however, that the Director or planning commission shall disregard this
requirement where the applicant can demonstrate that:
a. The existing large family daycare facility is operating at full capacity; or
b. The proposed facility meets the need for a particular service not provided by
the existing large family daycare facility.
4. Complies with the noise element of the city's general plan.
Page 10 108
5. Has been or will be licensed for such use by the state.
6. Complies with all state fire marshal requirements for large family daycare
facilities, and with all local building and fire codes which apply to single-family
residences.
E. Appeal: The decision of the Director may be appealed to the planning commission,
and shall be processed as provided by chapter 25 of this title."
SECTION 10: ESMC §15-4A-5 "Uses Subject to Conditional Use Permit" is
amended to read as follows:
"15-4A-5: USES SUBJECT TO CONDITIONAL USE PERMIT:
The following uses are permitted, subject to obtaining a conditional use permit, as
provided by chapter 23 of this title.
A. Mobile home parks, subject to all applicable building regulations and division 13,
part 2 (commencing with section 18000) of the California Health and Safety Code.
B. Other similar uses approved by the Director, as provided by chapter 22 of this title."
SECTION 11: ESMC §15-4A-6 "Site Development Standards for Lots Wider than
Twenty Five Feet" is amended to read as follows:
"15-4A-6: SITE DEVELOPMENT STANDARDS FOR LOTS WIDER THAN TWENTY
FIVE FEET:
All uses on lots that are wider than 25 feet within the R-1 zone must comply with the
development standards contained in this section.
A. General Provisions:
1. As provided by chapter 2 of this title.
2. New dwelling units must be internally integrated and connected.
3. An addition to, or extension of, a dwelling unit, except a garage or an accessory
dwelling unit, must share a common wall and be internally integrated and
connected to the existing dwelling unit.
B. Height: The height of all buildings must not exceed 26 feet and 2 stories.
Page 11 109
Average of
Highest-sable
ihf Pty'+1.
Acce sory welling Unit �{r
Structure
Height shall be measured from the finish grade or natural grade adjacent to the
building or structure, whichever is lower.
C. Lot Area: A minimum of 5,000 square feet.
D. Setbacks:
1. Front and Rear Yards: The combined total of setbacks for the front and rear
yards must be at least 30 feet with no front yard setback less than 22 feet and
no rear yard setback less than 5 feet. Front yard setbacks for 2-car and 3-car
garages located in the front half of a lot must comply with the standards
contained in subsection G of this section.
a. Permitted Front Yard Setback Encroachments:
(1) Porches or verandas in a front yard setback not fully enclosed on 3
sides (railings and/or columns permitted) may encroach into the front
setback a maximum of 6 feet;
(2) The first floor front yard setback facing exterior wall of a dwelling may
encroach up to 2 feet for a width not exceeding 30 feet when a first floor
porch or veranda, not fully enclosed on three sides, is also projecting
into the front yard setback. The total amount of encroachment may not
exceed 6 feet in depth combined for both the dwelling structure and a
porch or veranda, for a maximum 50-percent of the building width not
to exceed 30 feet;
(3) Courtyards (with walls not exceeding 42 inches in height) may encroach
into the front yard setback a maximum of 6 feet and 50-percent of the
building width not to exceed 20 feet;
(4) Raised decks not greater than 24 inches above adjacent grade
constructed in conjunction with a lattice deck cover not greater than 10
feet above adjacent grade may encroach into the front yard setback a
maximum of 6 feet in depth and 50-percent of the building width not to
exceed 20 feet;
Page 12 110
(5) Lattice patio covers not greater than 10 feet above adjacent grade may
encroach into the front yard setback a maximum of 6 feet in depth and
50-percent of the building width not to exceed 20 feet;
(6) Architectural elements such as towers or turrets not greater than 8 feet
in diameter may encroach into the front setback a maximum of 4 feet;
(7) Pergolas not greater than 10 feet in overall height (as measured from
lowest grade adjacent to the pergola, to the highest point of the pergola)
that are attached to the dwelling may encroach into the front setback a
maximum of 6 feet in depth and 50-percent of the width not to exceed
20 feet in width;
(8) An arbor or trellis, not exceeding 8 feet in overall height (as measured
from lowest grade adjacent to the arbor or trellis, to the highest point of
the arbor or trellis) and 8 feet in width may encroach into the front yard
setback.
2. Side Yard: Structures must maintain a minimum setback on each side of the lot
of 10-percent of the width of the lot, but can never be less than 3 feet and need
not be more than 6 feet.
3. Setbacks for Detached Accessory Structures:
a) Detached accessory structures, including garages, must maintain a
minimum setback on each side of the lot of 10-percent of the width of the
lot, but may not be less than 3 feet and need not be more than 6 feet on the
first floor.
b) The second floor of a detached accessory structure, including garages,
must maintain a minimum setback on each side of the lot of 10-percent of
the width of the lot plus an additional setback of 2 feet, but must not be less
than 5 feet and need not be more than 8 feet.
c) Detached accessory structures, including garages, that are only one story
in height and are located in the rear third of the lot, must maintain a minimum
side setback of 2 feet.
d) Detached accessory structures that are 2 stories high, and located in the
rear third of the lot, must maintain a minimum side setback of 2 feet on the
first floor and a minimum 5 feet on the second floor.
e) Detached accessory structures must maintain a minimum setback of 3 feet
from the rear property line on the first floor and must maintain a minimum
setback of 5 feet from the rear property line on the second floor.
f) Rooftop decks with required railings are permitted on single-story accessory
structures and on top of the single-story portions of two-story accessory
Page 13 111
structures. Rooftop decks are not permitted on top of two-story accessory
structures. Rooftop decks must maintain a minimum setback on each side
of the lot of 10-percent of the width of the lot, plus an additional setback of
2 feet but can never be less than 5 feet, as measured from the property line
to the required railing of the rooftop deck.
4. Side Yard, Reversed Corner: Reversed corner lots must have the following side
yard with a triangular area described as follows: One angle must be formed by
the rear and street side property lines, and the sides of this angle must be 15
feet in length, measured along the rear and street side property lines. The third
side of this triangle must be a straight line connecting the 2 other lines at their
endpoints. This triangular side yard setback area is in addition to the other side
yard setback requirements described in subsection D2 of this section.
5. Rear Yard: Structures must maintain a minimum setback of 5 feet on the first
and second floors.
Front
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6. Exceptions: Notwithstanding the provisions of this subsection D, the west side
yard of 618 W. Oak Avenue, more particularly described as the north 142.5 feet
of the south 285 feet of the east 50.265 feet of Lot 14, Block 9, Tract No. 1685,
commencing 63 feet south of the front lot line and continuing south a distance
of 30 feet, must be 3 inches in width so long as that certain structure located
along that 30 foot distance which existed on January 11, 1973, remains in
existence. Upon the removal or destruction of said building, this property is no
longer exempt from this subsection D.
Notwithstanding the provisions of this subsection D, the south side yard of 724
Penn Street, more particularly described as the south 55 feet of the north 110
feet of Lot 8, Block 92, El Segundo Sheet No. 4, commencing 84 feet east of
Page 14
112
the front lot line and continuing east a distance of 20 feet, must be 3 feet in width
so long as that certain structure located along that 20 foot distance which existed
on January 11, 1973, remains in existence. Upon the removal or destruction of
said building, this property is no longer exempt from this subsection D.
E. Lot Width: Every lot created after the effective date hereof must maintain a width
of not less than 50 feet at the required front yard setback line. However, any lot or
parcel of land of record on May 14, 1954, having a street frontage not exceeding
200 feet, may be subdivided into 2 or more parcels having a width of not less than
the average width of the narrowest 20 percent of the lots fronting on its block. The
"block" is defined as the area on both sides of the street between the nearest
intersecting streets. Each parcel must have an area of not less than 5,000 square
feet.
F. Floor Area Ratio:
1. The maximum total building area on the lot shall not exceed an overall Floor
Area Ratio (FAR) of 0.60. There is no minimum building size.
2. The maximum FAR for the second floor of the primary structure shall not exceed
0.25.
3. In calculating the overall FAR, floor area is measured to the interior of a
building's perimeter walls and shall include all floors of the primary dwelling
(i.e., main structure), attached and detached accessory dwelling units,
habitable attic space, accessory buildings, and balconies, decks, verandas and
porches.
4. Areas where the vertical measurement between the floor and ceiling directly
above is 14-feet or more shall be counted on both the first and second stories
for FAR calculations (areas such as rotundas, spaces with vaulted ceilings, and
other similar areas with volume).
5. Stairs and elevators are counted once and are applied to the first floor.
6. For purposes of calculating floor area, the following are not included:
a. Basements as defined in Section 15-1-6;
b. Up to 500 square feet of interior floor area of an attached or detached
garage;
c. Detached accessory structures measuring not more than 120 square feet;
d. Up to 500 square feet cumulative of first floor decks, verandas and porches,
covered or uncovered, attached or detached, and at least 30-inches in
height (as measured from adjacent grade to the walking surface), provided
that the deck, veranda or porch is at least 50 percent open on the sides.
Page 15 113
e. Second floor balconies and decks that are not covered.
f. Up to 12 square feet of second floor decks and balconies that are covered
by roof, lattice or trellis.
g. The area of decks, balconies, verandas or porches covered by eave
projections up to 18 inches
7. In cases of uncertainty or ambiguity, the Director will determine whether an area
is counted toward FAR.
G. Placement of Buildings and Structures:
1. A minimum distance of 3 feet must be maintained between buildings;
2. A detached single-story accessory structure in the rear third of the lot may be
located as described in the requirements for setbacks in subsection D of this
section, unless one of the following conditions exists:
a. Where the lot abuts an alley and the vehicular entrance to the detached
accessory structure is from the alley, such detached accessory structure must
be set back a distance measured from the opposite side of the alley that will
provide a turning radius as follows:
90 degrees - 25 feet
75 degrees - 21 feet
60 degrees - 18 feet
45 degrees - 15 feet
b. On the rear third of a reversed corner lot a single-story detached accessory
structure may be built to the interior lot side line, but no building may be
erected closer than 5 feet to the property line of any abutting lot to the rear.
However, if an alley intervenes and the vehicular entrance to the detached
accessory building is directly from the street side, a detached accessory
building may be built to the rear lot line.
3. A garage that is attached to a dwelling that is located in the front half of the lot
facing the front property line must be set back a minimum of 24 feet from the
front property line unless the building has a porch, veranda, courtyard or deck
at least 8 feet in width by 4 feet in depth, then a minimum front setback of 22
feet is permitted.
4. An attached 3-car garage located in the front half of the lot that faces the front
property line where one of the stalls is not tandem, must have at least 2
individual car door openings. The following garage designs are encouraged:
a.Three-car garages constructed as attached or detached structures at the rear
of a lot.
Page 16
114
b.Tandem for parking provided in excess of a 2-car garage.
c. Attached 3-car garages located on the front of a dwelling face toward the side
property lines.
5. Accessory outdoor showers attached to a building wall are permitted, but must
not encroach in a required setback and must not be roofed. They may be
enclosed with walls on 3 sides and a shower door on one side.
H. Detached Accessory Buildings, not including detached accessory dwelling units
as defined in Section 15-1-6:
1. Any detached accessory building or combination of accessory buildings, except
the garage, may not be larger in gross floor area than 600 square feet;
2. Detached accessory buildings are limited to 2 stories, and may include an attic,
which may be used for storage purposes only, provided that access to the attic
is not from permanently fixed stairs (pull down type stairs are permitted), no
plumbing is permitted, and electrical fixtures are limited to the minimum required
by the California Building Code and California Electrical Code (NEC);
3. Unless permitted as an accessory dwelling unit, detached accessory buildings
may not contain a kitchen or kitchen facilities, a bathtub or shower and cannot
be used for sleeping purposes or as an "R" occupancy, as defined by the
California Building Code, except that they may contain a sink and a toilet;
4. Detached accessory buildings may not be rented or used as a separate dwelling
unit; and,
5. Before the city issues a building permit for a detached accessory structure,
except a garage, the Director will require that a covenant running with the land
be recorded stating that the accessory structure may not be used as a dwelling
unit or used in violation of this section."
SECTION 12: ESMC §15-4A-6-1 "Site Development Standards for Lots twenty Five Feet
Wide or Less" is amended to read as follows:
"15-4A-6-1: SITE DEVELOPMENT STANDARDS FOR LOTS TWENTY FIVE FEET
WIDE OR LESS:
All uses on lots 25 feet wide or less within the R-1 zone must comply with the development
standards contained in this section.
A. General Provisions:
1. As provided by chapter 2 of this title.
Page 17
115
2. New dwelling units must be internally integrated and connected.
3. An addition to, or extension of, a dwelling unit, except a garage or an accessory
dwelling unit, must share a common wall and be internally integrated and
connected to the existing dwelling unit.
B. Height: The height of all dwelling units may not exceed 26 feet and 2 stories. The
height of all other buildings and detached accessory structures, including detached
garages, may not exceed 14 feet.
Avery-ge of
Highest Gable
4�F�
Structure
Height shall be measured from the finish grade or natural grade adjacent to the
building or structure, whichever is lower.
C. Lot Area: A minimum of 5,000 square feet.
D. Setbacks:
1. Front and Rear Yard: The combined total of setbacks for the front and rear yard
must be at least 30 feet, with no front yard setback less than 22 feet and no rear
yard setback less than 5 feet.
2. Side Yard: Structures must maintain a minimum setback on each side of the lot
of 10 percent of the width of the lot, but can never be less than 3 feet and need
not be more than 5 feet.
3. Detached Accessory Structures and Garages: Detached accessory structures
and attached garages are allowed along the property line on one interior side
lot line, provided that the detached accessory structure or attached garage is
located in the rear one-third (1/3) of the lot.
4. Side Yard, Reversed Corner: Reversed corner lots must have the following side
yard with a triangular area described as follows: One angle must be formed by
the rear and street side property lines, and the sides of this angle must be 15
feet in length, measured along the rear and street side property lines. The third
side of this triangle must be a straight line connecting the two (2) other lines at
their endpoints. This triangular side yard setback area is in addition to the other
side yard setback requirements described in subsection D2 of this section.
Page 18 116
5. Rear Yard: Structures must maintain a minimum setback of 5 feet. Detached
accessory structures are allowed zero setback on the rear property line.
Front
Combined setback example:
Front+rear=combined
F_
22'+8'=30'
c� 25'+5'=30'
N
10%of lot width;3-ft > 10%of lot width;3-ft
min.5-ft max min.5-ft max
25-foot max.
! 1
E. Lot Width: Every lot created after the effective date hereof must maintain a width
of not less than 50 feet at the required front yard setback line. However, any lot or
parcel of land of record on May 14, 1954, having a street frontage not exceeding
200 feet, may be subdivided into 2 or more parcels having a width of not less than
the average width of the narrowest 20-percent of the lots fronting on its block. The
"block" is defined as the area on both sides of the street between the nearest
intersecting streets. Each parcel must have an area of not less than 5,000 square
feet.
F. Building Area: No minimum requirement.
G. Placement of Buildings and Structures:
1. The distance between buildings is regulated by the California Building Code;
2. A detached accessory structure in the rear third of the lot may be located on the
rear and one interior side lot line, unless one of the following conditions exists:
a. Where the lot rears upon an alley and the vehicular entrance to the
detached accessory structure is from the alley, such detached accessory
structure must be set back a distance measured from the opposite side of
the alley that will provide a turning radius as follows:
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117
90 degrees - 25 feet
75 degrees - 21 feet
60 degrees - 18 feet
45 degrees - 15 feet
b. On the rear third of a reversed corner lot a detached accessory structure may
be built to the interior lot side line, but no building must be erected closer than
5 feet to the property line of any abutting lot to the rear. However, if an alley
intervenes and the vehicular entrance to the detached accessory building is
directly from the street side, a detached accessory building may be built to
the rear lot line.
H. Lot Coverage: All buildings, including detached accessory buildings, shall not
cover more than 40-percent of the lot area. This coverage may be increased to 47-
percent if the height of all the structures is limited to 18 feet. If a building exceeds
18 feet in height, the lot coverage shall not exceed 40-percent under any
circumstances.
i '
1
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J.
M1°• E r � E �f F
• E K •
I
' i • I f
r
F'
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A+B <40% if A+B c47% if
bldg. height is bldg. height is
over 18'. 18' or under.
I. Building Wall Modulation: Architectural building features, in conformance with the
definition of "architectural building feature" in section 15-1-6 of this title, must be
included to modulate the one-story exterior building walls subject to the approval
of the Director, and for two-story structures as specified in subsection D,
"Setbacks", of this section.
J. Detached Accessory Buildings, not including detached accessory dwelling units as
defined in Section 15-1-6:
Page 20
118
1. Any detached accessory building or combination of accessory buildings, except
the garage, may not be larger in gross floor area than 600 square feet;
2. Detached accessory buildings are limited to one floor, but may include an attic,
which may be used for storage purposes only, provided access to the attic is
not from permanently fixed stairs (pull down type stairs are permitted), no
plumbing is permitted, and electrical fixtures are limited to the minimum required
by the California Building Code and National Electrical Code;
3. Detached accessory buildings may not contain a kitchen or kitchen facilities, a
bathtub or shower and may not be used for sleeping purposes or as an R
occupancy, as defined by the California Building Code, except that they may
contain a sink and a toilet;
4. Detached accessory buildings eaRROt may not be rented or used as a separate
dwelling unit; and
5. Before the city issues a building permit for a detached accessory structure,
except a garage, the director of planning and building safety must require that a
covenant running with the land be recorded stating that the accessory structure
may not be used as a dwelling unit or used in violation of this section."
SECTION 13: ESMC §15-4A-7 "Landscaping" is amended to read as follows:
"15-4A-7: LANDSCAPING:
Landscaping and irrigation must be provided within the front and street side setback
areas. Those setback areas fronting upon a public street must incorporate a combination
of soft (plantings) and hard (rock, brick, concrete) landscape materials, except for those
portions devoted to vehicular parking.
A. A minimum of 25- percent of the front yard setback area must be maintained with
permanent landscaping that contains a combination of lawn, trees, vines, bushes
and ground covers, and does not include hard landscape materials for lots less
than 50 feet in width.
B. A minimum of 35-percent of the front yard setback area must be maintained with
permanent landscaping that contains a combination of lawn, trees, vines, bushes
and ground covers, and does not include hard landscape materials for lots that are
50 feet or greater in width."
SECTION 14: ESMC §15-4A-8 "Off Street Parking and Loading Spaces" is amended to
read as follows:
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119
"15-4A-8: OFF STREET PARKING AND LOADING SPACES:
Off street parking must be provided as required by chapter 15 of this title but in no case
can a driveway or curb cut be less than 10 feet in width. Where the driveway access and
curb cut is to a 2-car or larger garage which exits directly onto the front street, the
driveway and curb cut may not be less than 16 feet in width. Driveway entrances and exit
locations including curb cuts must be provided in conformance with subsection 15-15-50
of this title."
SECTION 15: ESMC §15-4A-9 "Signs" is amended to read as follows:
"15-4A-9: SIGNS:
Signs in the R-1 zone must comply with the requirements of chapter 18 of this title."
SECTION 16: ESMC §15-4A-10 "Vehicular Access" is amended to read as follows:
"15-4A-10: VEHICULAR ACCESS:
Where an R-1 lot abuts an alley, vehicular access to the lot must be from the alley, except
when 80-percent or more of the properties on the block have existing vehicular access
from the street. For the purposes of this section, the "block" is defined as the properties
on the same side of the street between the nearest intersecting streets."
SECTION 17: Subsection A of ESMC §15-15-6 "Required Parking Spaces" is amended
to read as follows:
"A. Automobile Spaces Required:
Use Number Of Parking Spaces Required
Accessory dwelling units Refer to ESMC 154E
Single-family and two-family 2 spaces for each dwelling unit and 1 additional
dwellings space for dwelling units exceeding 3,500 square
feet of gross floor area
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120
SECTION 18: CONSTRUCTION. This Ordinance must be broadly construed in order to
achieve the purposes stated in this Ordinance. It is the City Council's intent that the
provisions of this Ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this Ordinance.
SECTION 19: ENFORCEABILITY. Repeal of any provision of the ESMC does not affect
any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition
of penalties for any violation occurring before this Ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or prosecuting
violations occurring before the effective date of this Ordinance.
SECTION 20: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire Ordinance or
its application is deemed invalid by a court of competent jurisdiction, any repeal or
amendment of the ESMC or other city ordinance by this Ordinance will be rendered void
and cause such previous ESMC provision or other the city ordinance to remain in full
force and effect for all purposes.
SECTION 21: SEVERABILITY. If any part of this Ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Ordinance are severable.
SECTION 22: The City Clerk is directed to certify the passage and adoption of this
Ordinance, cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting; and,
within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be
published or posted in accordance with California law.
SECTION 23: This Ordinance will go into effect and be in full force and effect on the
thirty-first (31st) day after its passage and adoption. Upon the effective date of the
Ordinance, the Ordinance will apply to building plans submitted to the City of El Segundo
for plan check for construction, reconstruction or remodeling of structures within the R-1
Zone. Building plans that have been submitted to the City of El Segundo for plan check
for construction, reconstruction or remodeling of structures within the R-1 Zone prior to
the Effective Date are exempt from the regulations contained within this Ordinance, even
if such projects have not yet obtained a permit to commence construction.
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121
PASSED AND ADOPTED this day of , 2017.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. 1547 was duly introduced by said City Council at a regular meeting held
on the 7th day of February, 2017, and was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular
meeting of said Council held on the 21St day of February, 2017, and the same was so
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Professional Services
Agreement to RTI Consulting, Inc. for On-Call Construction Management/Owner's
Representation Services for the El Segundo Aquatics Center at Wiseburn High School,
Project No. RFP PW 17-01. (Fiscal Impact: $70,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Professional Services
Agreement in a form approved by the City Attorney with RTI Consulting, Inc. in the
amount of$62,400.00 and authorize an additional $7,600.00 for construction related
contingencies;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in the adopted budget
Amount Budgeted: $70,000
Additional Appropriation: N/A
Account Number(s): 702-200-5202-2608 (Aquatics Trust Account)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Environment
Objective: 1 City infrastructure is well maintained
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer ( fl-
REVIEWED BY: Ken Berkman, Interim Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City will be responsible for the operation and maintenance(O&M)of the new Aquatics Center
at the Wiseburn High School; therefore, it is important for staff to continue to be an integral part
of the project during the construction process. A State-licensed Professional Engineer from the
Engineering Division will serve as the City's Project Manager and will attend weekly project
progress meetings onsite, bringing other Public Works Division staff in as needed to address any
issues or answer any questions, ensuring all construction is completed in the City's best interest.
In addition, due to the complexity of the mechanical, electrical, plumbing, and pool-related
components to be installed, staff requested Council's approval at the December 20, 2016 meeting
to release a Request for Proposals (RFP) to obtain on-call construction management
10
123
services/owner's representation(CM/OR)services. Staff reached out to the consultant community
and specifically those firms with the requisite experience in designing and managing the
construction of large pools and aquatic centers in Southern California to garner interest in the RFP.
On January 19, 2017, staff received four (4) proposals from qualified firms. The Interim Public
Works Director, City Engineer, and Senior Civil Engineer(Project Manager)reviewed each of the
proposals and evaluated them with respect to firm qualifications, staff qualifications,pool-specific
issues and challenges resolution experience; and, after ranking the firms, their proposed rates and
costs. The two highest-ranked consultants were invited for interviews with City staff and RTI
Consulting, Inc. (RTI)was selected. RTI has extensive expertise in providing CM/OR services on
pool projects in a variety of delivery environments including universities, municipalities, and
hotels, and has very positive references and competitive rates.
Staff respectfully recommends Council award a Professional Services Agreement to RTI for On-
Call Construction Management / Owner's Representation Services for the Wiseburn Aquatics
Center in the amount of $62,400, with an additional $7,600 for contingencies, for a total of
$70,000. Since the construction contracts have not been completely executed by the school district
at the time of writing this report, a detailed construction schedule has not yet been prepared; thus,
this amount is based upon an estimate of the number of hours of CM/OR assistance anticipated
over the preliminarily scheduled 12 months of construction.
124
1EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a Resolution setting forth salary and
benefits for the class of Police Officer Trainee. (Fiscal Impact: $0).
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution for Police Officer Trainee salary and benefits
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution
2. Excerpts from 2003-2008 POA MOU
FISCAL IMPACT:
Total Fiscal Impact: $0
Amount Budgeted:
Additional Appropriation: None
Account Number(s):
ORIGINATED BY: Martha A. Dykstra, Director of Human Resources
REVIEWED BY: Lynn A. Lindberg, Director of Hunan Resources
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION
The classification of Police Officer Trainee (POT) is a non-sworn, unrepresented, entry-level
position incumbents hold while they attend the Police Academy for approximately twenty-six (26)
weeks. Upon successful completion of the Academy, trainees are then elevated to the rank of a
sworn Police Officer and serve out the balance of their probationary period.
The City has a longstanding practice of enrolling trainees in a miscellaneous PERS retirement
formula and transferring them to the appropriate safety retirement formula once sworn status as a
Police Officer is achieved. Additionally, upon hire, trainees are provided benefits associated with
the Police Officers' Association (POA) which seamlessly continue when they transition to sworn
Police Officer status. Historically, the salary range for this position has been set at eighty percent
(80%) of the salary range assigned to Police Officer.
This classification, while currently unrepresented, was at one time included in the POA
Memorandum of Understanding (MOU). Beginning in 2008, reference to Police Officer Trainee was
excluded from the POA MOU and as part of the recently concluded POA negotiations, the
Association confirmed that this classification is not represented by the POA and therefore should not
be reinstated in their MOU.
125
In order to ensure the salary and benefits associated with this classification are formally documented
and approved by Council, staff has drafted the attached Resolution for adoption setting forth the
salary and benefits for the class of Police Officer Trainee. Given its unrepresented status, future
recommended salary and benefit adjustments shall be reflected in Resolutions brought to Council for
adoption and approval. The Police Chief has reviewed the Staff Report and Resolution and concurs
with the information being presented to Council for approval.
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126
RESOLUTION NO.
A RESOLUTION PROVIDING FOR SALARY AND BENEFITS
FOR POLICE OFFICER TRAINEE
The City Council of the City of El Segundo does resolve as follows:
Section 1: The Police Officer Trainee classification 1) is a probationary non-sworn classification 2)
is not represented by any bargaining unit 3) shall serve a limited-term appointment and 3) shall
receive the salary and benefits set forth below:
Section 2: Base Salary. The base salary shall consist of a five-step range, of which the entry-level
step shall be compensated at eighty percent (80%) of the Police Officer "A" Step.
The current base salary range is as follows:
Step A—$4439.14
Step B—$4661.10
Step C—$4894.15
Step D—$5138.86
Step E - $5395.79
Effective the pay period beginning March 4, 2017, the Police Officer Trainee salary range shall be
adjusted as follows (consistent with the negotiated base salary increase for Police Officer):
Step A - $5038.42 (80% of the Police Officer"A" Step)
Step B - $5290.35
Step C - $5554.86
Step D - $5832.61
Step E - $6124.22
Section 3: Retirement Plan—The classification of Police Officer Trainee shall participate in the
Public Employees' Retirement Systems (PERS) miscellaneous retirement plan as follows:
A. Classic Members—2%@60. This formula shall apply to Police Officer Trainees hired on or after
December 30, 2012 who are otherwise not a"new employee" and/or"new member" of CalPERS
under Government Code section 7522.04 of AB 340, also known as the California Pension Reform
Act of 2013. Employees shall be responsible for paying the statutorily mandated seven percent(7%)
PERS member share.
B. New Members—2%@62. This formula shall apply to new employees and/or members, as
defined by AB 340. Employees shall be subject to all other statutory requirements established by AB
340.
C. Attainment of Sworn Status -- Upon successful completion of the Academy, the Trainee shall be
appointed to sworn status as a Police Officer and participate in the safety retirement formula
applicable to the Police Officer classification.
- 3 -
127
Section 2: Benefits—Police Officer Trainees shall be offered the following benefits:
1) Health Insurance—Employees shall receive the same monthly medical contribution offered
to members of the Police Officers Association(POA) and shall be eligible to enroll in the same
medical plans offered to POA.
2) Optical, Dental and Life Insurance - The City's maximum dollar contribution will be the
same as that offered to POA. The City will apply the maximum dollar amount to the payment of the
various premiums in the following order of precedence: Optical insurance, life insurance, dental
insurance. Employees are eligible to elect enrollment in any of the plans offered to POA.
3) Other Benefits—Employees are eligible to enroll in the City's Flexible Spending Account,
Deferred Compensation, and Long-Term Care programs. All associated costs or contributions are
solely borne by the employee.
Section 3: Leaves - Police Officer Trainees shall accrue sick leave and vacation as follows:
4) Sick Leave—Employees shall accrue sick leave at the rate of one eight-hour (8) day
accumulation for each month's service.
5) Vacation Leave—Employees shall accrue vacation hours per pay period at the applicable rate
based on length of City service. Vacation leaves may be taken only after the employee has
successfully completed their participation in the Police Academy.
Section 4: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions, and make a minute of this adoption of the
Resolution in the City Council's records and the minutes of this meeting.
Section 5: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED this 21st day of February , 2017.
Suzanne Fuentes,
Mayor
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128
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor, and
attested to by the City Clerk, all at a regular meeting of said Council held on the 21" day of
February, 2017, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
2017. WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21" day of February,
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
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129
m HEN I l 4 MELA 1 X11 i'.B.
OF
UIVDERSTANDING
JULY 19 2003 - JUNE 309 2008
Page 1 of 31
130
TABLE OF CONTENTS
ARTICLE 1 GENERAL PROVISIONS:
Section 1.01 Preamble Page 7
Section 1.02 Management Rights Page 7
Section 1.03 Savings Clause Page 8
Section 1.04 No-strike Clause Page 8
Section 1.05 Association Dues Deduction Page 8
Section 1.06 Association Administrative Time Page 9
Section 1.07 Association Hearing Cost Contribution Page 9
Section 1.08 Maintenance of Existing Benefits Page 9
Section 1.09 Non-Discrimination Page 9
ARTICLE 2 SALARY:
Section 2.01 Salary Page 10
Section 2.02 Salary Schedule Calculation Methodology Page 11
Section 2.03 Step Advancement-Accelerated Page 11
Section 2.04 Notice Requirement to Withhold Step Page 12
Increase
ARTICLE.3 +'DUCATION/CER 111CATE INCE NTIVE:
Section 3.01 Educational Compensation-Post 1993 Page 12
Section 3.02 Educational Compensation-Pre 1993 Page 12
Section 3.03 Educational Compensation Page 13
Section 3.04 Certification Requirement for Page 13
Educational Compensation
Section 3.05 Longevity Achievement on Merit Page 13
ARTICLE 4 LATERAL ENTRY INCENTIVE PROGRAM:
Section 4.01 Lateral Entry Educational Incentive Pay Page 15
ARTICLE 5 TUITION AND BOOK RED4BURSEMENT PROGRAM:
Section 5.01 Policy and Eligibility Page 15
Page 2 of 31
131
ARTICLE 19 RETIREMENT BENEFITS:
Section 19.01 PERS Retirement Formula Page 23
Section 19.02 PERS"Pick-Up" Page 23
Section . 19.03 Optional Contract Provisions Page 23
Section 19.04 Minimum Service with City of El Segundo to Page 24
Receive Retirement Benefits
Section 19.05 Retiree Health Insurance Contribution Program Page 24
Section 19.06 Police Trainee Retirement Plan Page 24
ARTICLE 20 DIRECT DEPOSIT and FLEXIBLE —
SPENDING ACCOUNT:
Section 20.01 Direct Deposit Page 24
Section 20.02 Flexible Spending Account Page 24
ARTICLE 21 COMPUTER L.O.&N PROGRAM:
Section 21.01 Initial Loan Page 24
Section 21.02 Prior&Outstanding Balances Page 24
Section 21.03 Requirements&Conditions Page 25
ARTICLE 22 MATERNITY POLICY:
Section 22.01 Policy Page 25
ARTICLE 23 CATASTROPHIC LEAVE PROGRAM:
Section 23.01 Definition of a Catastrophic Illness or Injury Page 25
Section 23.02 Eligible Employees for Donation and Program Page 25
Usage
Section 23.03 Policy Procedures Page 26
ARTICLE 24 LAYOFF PROCEDURES:
Section 24.01 Grounds for Layoff Page 26
Section 24.02 Notice to Employees Page 26
Section 24.03 At-Will Employees Page 26
Section 24.04 Procedures for Layoff Page 26
Section 24.05 Breaking Ties Page 26
Page 5 of 31
132
3. Employees are eligible to receive salary increases beginning in the second year
of this Agreement. The unit will receive a 1%salary increase for each$120,000
in increased new revenue(as described above);provided however,that pursuant
to Article 17,Section 17.04,the first.83%of contingency money will be used to
offset the cost of anticipated medical insurance premium increases. (For
example,if the new revenue by the second year is$240,000,the unit will receive
a 1.17%salary increase;if the new revenue by the second year is$60,000,the
unit will receive no salary increase and third year revenues will have to be more
than$39,600(33%)in order to generate a salary increase for the unit.)
Increases will be pro-rated,as necessary. The determination regarding funding
for these increases will be made following the receipt of revenue figures for the
applicable fiscal year.
4. The maximum salary increase that can bd generated by this contingency formula
is capped at 4.0%each year beginning with the October 2004 payment date.
There will be no cap for the year ending October 2008,provided however,that
the cumulative maximum contingency payment for the time period October 1,
2004 through October 1,2008 may not exceed 10%. Although contingency
increases,if any,will be effective on the first day of the first pay period in
October of each year(beginning October 2004 and ending October 2008),the
actual payment may be delayed due to the need to determine available funding
(see above)and the processing of the appropriate payroll documents.
A. Police Officer Trainee(non-swom)
1. A Police Officer Trainee classification shall be established to be compensated at 80 percent
of the Police Officer"A"Step.
2. A Police Service Officer who is appointed to the position of Police Officer Trainee shall
continue to receive his/her former rate of pay as a fixed amount as long as it exceeds the
salary to which he/she would otherwise be entitled based on job performance and length of
service as a Police Officer Trainee. The affected employee's salary shall change to the
appropriate salary range for his/her classification upon that salary being more than the
aforementioned frozen("Y-rated")salary.
Section 2.02 Salary Schedule Calculation Methodology
The phrase"total pay"as used herein is the sum of gross regular pay and deferred pay as shown in the
Police Safety Series of the El Segundo Administrative Code,except that effective July 7, 1984,total
pay shall be calculated in dollars and cents rounded off to two(2)decimal places to the right of the
decimal point, and adjusted to reflect the intent to maintain the specific and proportional percent
differences between salary ranges and salary steps previously approved by the City.
Section 2.03 Step Advancement-Accelerated
The Police Chief may recommend to the Personnel Director for approval by the City Manager that an
employee receive an accelerated advancement of part or all of the next salary step increase in the Basic
Salary Range (A — E Steps) based on exemplary job performance. The accelerated salary
advancement shall not change the affected employee's anniversary date.
Page 11 of 31
133
Section 19.04 Minimum Service with City of El Segundo to Receive Retirement Benefits
Employees who retire must have been employed for a minimum of five(5)years with the City of El
Segundo as a peace officer to receive the following benefits: pay for unused sick leave balance;the
option of continuing to participate in the City's group insurance programs;and the right to receive a
contribution toward medical insurance for the retiree and 1 dependent.
Section 19.05 Retiree Health Insurance Contribution Program
The City will contribute to a retiree health insurance contribution program for retirees who participate
in the Public Employees' Medical and Hospital Care Program The program will provide for the
following maximum contribution:
Year of Retirement Amount of Monthly Contribution
1995 and after Average dollar cost of the premium far an
employee and 2 or more dependents for the
HMO's available to employees under PEMECA
Section 19.06 Police Trainee Retirement Plan
The City shall have the option during and after the term of this agreement to make application to the
California Public Employees' Retirement System and modify the duties and responsibilities of the
Police Trainee position as maybe necessary to qualify under the Miscellaneous Retirement Plan of the
California Public Employees'Retirement System
ARTICLE 20 DIRECT DEPOSIT and FLEXIBLE SPENDING ACCOUNT:
Section 20.01 Direct Deposit
It is agreed between the City and the Police Officers'Association that it is in the mutual interest of the
City and its employees that all covered employees utilize the currently available direct deposit system
Employees who do not desire to utilize direct deposit shall make their wishes known in writing to the
City's Director of Finance, together with a statement of their reasons therefore. Exceptions to this
direct deposit policy shall not be unreasonably denied.
Section 20.02 Flexible Spending Account
The City will maintain the Flexible Spending Account pursuant to the terms and conditions of the
Internal Revenue Code.
ARTICLE 21 COMPUTER LOAM PROGRAM:
Section 21.01 Initial Loan
All participants in the loan program will be eligible for an initial,interest free loan in the amount of
$4,000(four thousand dollars).
Section 21.02 Prior and Outstanding Balances
An employee with an outstanding balance on a prior computer loan as of July 1, 1997,will have that
amount currently due from the previous loan subtracted from the amount the employee can borrow
interest free under this program.
Page 24 of 31
134
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding 1)approval of a Memorandum of Understanding(Labor
Agreement)between the City of El Segundo and the El Segundo Police Officers' Association; 2)
adoption of a Resolution for CalPERS Employer Paid Member Contributions(EPMC)for the Police
Officers' Association to increase the employee PERS Member Share; and 3) adoption of a
Resolution updating the employer's contribution under the Public Employees'Medical and Hospital
Care Act for the El Segundo Police Officers' Association. Fiscal Impact: FY 2016-17-$246,100
RECOMMENDED COUNCIL ACTION:
1. Approve the Agreement
2. Adopt the Resolution approving the Memorandum of Understanding
3. Adopt the Resolution for the Employer Paid Member Contribution for POA
4. Adopt the Resolution updating the Employer's monthly medical contribution for POA
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Agreement (Redline and final version with Exhibits attached)
2. Resolutions
FISCAL IMPACT: FY 2016-17 - $246,100 ($172,100 one-time payouts of accrued leave time and
$74,000 in new salary and benefit costs)
Amount Budgeted:
Additional Appropriation: N/A
Account Number(s):
Strategic Plan:
Goals: 2,3 and 5— Support Community Safety, Develop as a Choice Employer and O
Workforce and Champion Economic Development and Fiscal Sustainability
Objectives: Employee retention, provide a competitive hiring environment, maintain a
stable and transparent financial environment
PREPARED BY: Greg Carpenter, City Manager
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager,
t>
BACKGROUND & DISCUSSION:
Members of the Police Officers' Association and City representatives met and conferred pursuant to
Section 3500 et. seq. of the California Government Code, for the purposes of reaching a labor
13
agreement. Agreement was reached on February 15,2017,when the terms were approved by the POA.
The Agreement contains the following provisions which include structural changes to the benefits
associated with positions represented by this bargaining unit. Salary and benefit-related items are
effective the pay period beginning March 4, 2017, unless otherwise noted.
1. Term—4 years,October 1,2014—September 30,2018 (Does not include retroactive changes to
salaries or benefits)
2. Retirement—"Classic" employees shall pay the statutorily required nine percent (9%) PERS
Member Share effective the pay period beginning March 4, 2017. (The 9% shares applies to
both salaries and special compensations).
3. Base Salaries —Base salaries shall be increased by 13.5% effective the pay period beginning
March 4, 2017. No other base salary increases shall be provided during the term of the MOU.
4. Regular Rate of Pay — definition clarified to ensure the nine percent (9%) Employer Paid
Member Contribution (EPMC) is not calculated as part of the overtime rate or any leave
payouts.
5. Eliminate annual Uniform Allowance in the amount of$715.
6. Education Incentive
• Future hires will only be eligible for Bachelor's education incentive pay(Education pay
for POST Certificates, Associates or Masters Degrees shall no longer apply)
• Incentive pay will be frozen for current employees. However, current employees who
receive an Associates of Arts Degree by February 21, 2022 or a Masters' degree by
September 30,2018 or a Bachelor's degree at any time,will be eligible for that Incentive
Pay which will then be frozen unless promoted to Sergeant.
7. Longevity Pay
• Future hires will only be eligible for three tiers at a lower flat monthly rate as follows:
o 6 years $500/month; 13 years $700/month; 20 years $900/month.
8. Health Insurance Monthly Contribution—Monthly contribution will be increased from$13 34.91
to $1425.02 beginning April 1, 2017 and the new flat rate will remain in effect for the term of
the MOU; the automatic formula has been eliminated.
9. Vacation Payouts—will be paid at base salary hourly rate rather than the regular rate of pay;no
EPMC added to any payouts.
10. Sick Leave Payouts:
1) Accrual cap reduced from 1056 hours to 800 hours
2) Sick Leave paid at base salary hourly rate for annual overaccrual except for 10 employees
with excess hours will be paid at their regular rate of pay, which will exclude the 9% EPMC
3)Effective 10/1/17, Sick Leave at separation for 10 years,20 years(includes 457"catch-up"),
and Disability Retirement will be paid at base salary hourly rate. No 9%EPMC will be added to
any leave payout.
11. Overtime:
1) Sick Leave will not count as hours worked for purposes of calculating overtime except for
Forced Overtime and Reimbursable Overtime. Forced Overtime shall be defined to mean when
an employee is mandated by the department to report to work or subpoenaed to appear in court.
2) EPMC shall not be calculated as part of the regular rate of pay
3) FLSA work period is defined as 80 hours in a 14-day period.
12. Cell Phone Stipend—Employees designated by the Chief of Police are eligible to receive an
136
eighty dollar ($80) monthly stipend to offset the cost of using their own personal device.
13. MOU Language Changes:
• Pension Reform Language included in MOU
■ Regular Rate of Pay—definition clarified to ensure 9%EPMC is not calculated as part
of the rate as it is not applicable to this bargaining unit.
• Obsolete language removed
• Language related to Cost of Living Adjustment (COLA) and Layoffs removed
(carryover MOU language from 2011-2014 MOU)
The total fiscal impact to the current year of implementing this MOU will be approximately$246,100
with$172,100 attributable to one-time payouts negotiated as part of this MOU. The one-time payouts
are associated with reducing long-term liabilities to accrued sick leave banks and accrued limited use
leave banks. This fiscal can be absorbed into the current Police Department budget due to current staff
vacancies that exist within the Police Department. Staff expects future savings to be realized as the
structural changes to the special pays and benefits begin to take effect with the change in the workforce
over time.
Summary
The City's intent during this period of negotiations has been to accomplish the following:
• Have employees pay their share of their retirement costs thereby reducing the City's long-term
expenses associated with this benefit. In the case of the POA, the PERS member share for
"classic" members equals 9% of both their base salaries and special compensations. The
proposed MOU provides for a 13.5% increase in base salaries to offset the contributions now
required by the employees.
• Address the various special pays offered to members of this bargaining unit by tiering them for
future employees in order to reduce the City's PERS costs and future liability.
• Address the manner in which overtime and sick and vacation leaves are paid in order reduce the
cost of these current and future obligations.
• Contain costs associated with the medical benefit by freezing the monthly medical contribution
during the life of the MOU and eliminating the formula utilized to increase contributions from
year to year.
The proposed MOU addresses each of these major points and provides the City with an avenue to
begin containing current and future costs associated with salary and benefits, while maintaining a
competitive compensation package to further assist in the City's recruitment and retention efforts.
137
COMPREHENSIVE MEMORANDUM
OF
UNDERSTANDING
October 1, 201444 — September 30,
2018
14 if
THE EL SEGUNDO
POLICE OFFICERS' ASSOCIATION
266104.13 EL140-029
138
TABLE OF CONTENTS
ARTICLE 1 GENERAL PROVISIONS
Section 1.01 Preamble Page 7
Section 1.02 Management Rights Page 7
Section 1.03 Savings Clause Page 8
Section 1.04 No-strike Clause Page 8
Section 1.05 Association Dues Deduction Page 8
Section 1.06 Association Administrative Time Page 8
Section 1.07 Association Hearing Cost Contribution Page 9
Section 1.08 Maintenance of Existing Benefits Page 9
Section 1.09 Non-Discrimination Page 9
ARTICLE 2 SALARY
Section 2.01 Salary Page 9
Section 2.02 Regular Rate of Pay Page 10
Section 2.03 Step Advancement-Accelerated Page 10
Section 2.04 Notice Requirement to Withhold Step Page 10
Increase
ARTICLE 3 EDUCATION/CERTIFICATE INCENTIVE
Section 3.01 Educational Compensation Page 10
Section 3.02 Certification Requirement for Educational
Compensation Page 11
Section 3.03 Longevity Achievement on Merit Page 11
ARTICLE 4 TUITION AND BOOK REIMBURSEMENT PROGRAM
Section 4.01 Policy and Eligibility Page 12
Section 4.02 Undergraduate Studies Page 12
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266104.13 EL140-029
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Section 4.03 Post-Graduate Studies Page 12
Section 4.04 Tuition Reimbursement Program Page 13
ARTICLE 5 PROMOTIONS
Section 5.01 Salary Differential upon Promotion Page 13
Section 5.02 Educational Prerequisites for Promotional Page 13
Positions
ARTICLE NO-SMOKING CLAUSE
Section 6.01 Establishment Page 13
ARTICLE 7 OVERTIME COMPENSATION
Section 7.01 Pay for Public Relations Appearances Page 13
Section 7.02 Court On-Call Pay Page 13
Section 7.03 Call-Back Pay Page 14
Section 7.04 Court Call-Back Pay Page 14
ARTICLE 8 DIFFERENTIAL PAY
Section 8.01 Motor Officer,Canine Officer,Detective and
Special Assignment Pay Page 14
Section 8.02 Motorcycle Maintenance Page 14
Section 8.03 Canine Unit Page 14
Section 8.04 Bilingual Pay Page 15
ARTICLE 9 PHYSICAL FITNESS INCENTIVE PROGRAM
Section 9.01 Purpose Page 15
Section 9.02 Department Policy Page 15
Section 9.03 Program Components Page 16
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ARTICLE 10 COMPENSATORY TIME
Section 10.01 Maximum Accrual Page 16
Section 10.02 Shooting and Physical Fitness Bank Page 16
-Maximum Accrual
Section 10.03 Firearms Qualification Page 17
ARTICLE 11 HOLIDAY PAY
Section 11.01 Eligible Officers Page 17
ARTICLE 12 SICK LEAVE
Section 12.01 Payment of Sick Leave Accrual Page 17
After 10 Years Service
Section 12.02 Payment of Sick Leave Accrual Page 17
After 20 Years Service
Section 12.03 Payment on Disability Retirement Page 17
Section 12.04 Annual Sick Leave Payout Page 17
Section 12.05 Family Emergency Leave Page 17
ARTICLE 13 VACATION LEAVE
Section 13.01 Accrual Schedule For Employees
On or After July 1, 1994 Page 18
Section 13.02 Accrual Schedule For Employees
Hired Before July 1, 1994 Page 18
- Closed Participation
Section 13.03 Vacation Sell Back Page 19
ARTICLE 14 BEREAVEMENT LEAVE
Section 14.01 Maximum Leave Time Page 19
Section 14.02 Immediate Family Members Defined Page 19
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266104.13 EL140-029
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ARTICLE 15 JURY DUTY
Section 15.01 Provision Page 19
ARTICLE 16 HEALTH BENEFITS
Section 16.01 Medical Insurance Continuation Page 20
-On Duty Death
Section 16.02 Optical,Dental, and Life Insurance Page 20
Section 16.03 Medical Contract Page 21
Section 16.04 City Medical Contribution Page 21
Section 16.05 Body or Heart Scan Page 21
Section 16.06 Maximum Funding of Active/Retiree Ins.Prem. Page 21
ARTICLE 17 UNIFORM AND SAFETY EOUIPMENT ALLOWANCE
Section 17.01 Provision&Annual Allowance Page 21
ARTICLE 18 CELL PHONE STIPEND
Section 18.01 Cell Phone Stipend
ARTICLE 198 RETIREMENT BENEFITS
Section 198.01 PERS,Retirement Formula Page 21
Section 1998,02 PERS"Pick-Up" Page 22
Section 198.03 Optional Contract Provisions Page 22
Section 199.04 Minimum Service with City of El Segundo to Page 22
Receive Retirement Benefits
Section 198.05 Retiree Health Insurance Contribution Program Page 22
ARTICLE 201-9 DIRECT DEPOSIT and FLEXIBLE SPENDING ACCOUNT
Section 2049.01 Direct Deposit Page 22
Section 204-9.02 Flexible Spending Account Page 23
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266104.13 EL140-029
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ARTICLE 210 COMPUTER LOAN PROGRAM
Section 210.01 Initial Loan Page 23
Section 210.02 Prior&Outstanding Balances Page 23
Section 210.03 Requirements&Conditions Page 23
ARTICLE 224 MATERNITY POLICY
Section 224.01 Policy Page 23
ARTICLE 23,1 CATASTROPHIC LEAVE PROGRAM
Section 23".2.01 Definition of a Catastrophic Illness or Injury Page 23
Section 232.02 Eligible Employees for Donation and Program Page 24
Usage
Section 232.03 Policy Procedures Page 24
ARTICLE 243 LAYOFF PROCEDURES
Section 2_43.01 Grounds for Layoff Page 24
Section 243.02 Notice to Employees Page 24
Section 243.03 At-Will Employees Page 25
Section 243.04 Procedures for Layoff Page 25
Section 243.05 Breaking Ties Page 25
Section 243.06 Reduction to a Vacant Position Page 25
Section 243.07 Displacement Rights Page 25
Section 243.08 Salary Placement Page 25
Section 243.09 Reemployment List Page 26
Section 243.10 Letter of Layoff Page 26
Section 243.11 Rights on Reemployment Page 26
Section 243.12 Appeal Page 26
Section 243.13 Limited Agreement-No Layoffs Page 26
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266104.13 EL140-029
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ARTICLE 254 GRIEVANCE PROCEDURE
Section 254.01 Definition of Terms Page 27
Section 254.02 Time Limits Page 27
Section 254.03 Procedure Page 27
Section 254.04 Matters Excluded from the Grievance Page 28
Procedure
Section 254.05 Conferences Page 28
ARTICLE 265 POLICIES
Section 26-5.01 Occupational Injury and Illness Policy Page 28
Section 26-5.02 Disability Retirement Policy Page 28
Section 26-5.03 Fitness for Duty Policy Page 29
Section 26-5.04 POBR Limited Appeals Page 29
Section 26-5.05 Drug Free Work Place Policy Page 31
Section 26-5.06 Retiree Medical Trust Page 31
ARTICLE 276 TERM OF AGREEMENT
Section 276.01 Term Page 31
ARTICLE 2-7 LIMITED-USE TIME OFF Page 31
ARTICLE 28 WORK SCHEDULE Page 31
Page 6 October 1, 20144-1-September 30, 2018-3 MOU
266104.13 EL140-029
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MEMORANDUM OF UNDERSTANDING
between the
EL SEGUNDO POLICE OFFICERS'ASSOCIATION,
and
THE CITY OF EL SEGUNDO,CALIFORNIA
ARTICLE 1 GENERAL PROVISIONS
Section 1.01 Preamble
This Memorandum of Understanding is entered into with reference to the following:
A. The El Segundo Police Officers' Association(hereinafter referred to as the "Association") is
the exclusively recognized employee organization for all personnel employed by the City of El
Segundo(hereinafter referred to as"City")in the unit of representation including the following
classifications and positions (hereinafter referred to as affected employees): Police Sergeant
and Police Officer. During the life of this agreement, such exclusive recognition may only be
modified pursuant to the provisions of City Resolution No. 3208.
B. In the interest of maintaining harmonious relations between the City and the affected
employees,authorized representatives of the City Council of City and the Association have met
and conferred in good faith, exchanging various proposals concerning wages, hours and the
terms and conditions of employment of affected employees within the lawful scope of
representation of Association pursuant to California Government Code Sections 3500 et. seq.
and City Resolution Number 3208.
C. The authorized representatives of the City Council of City and the Association have reached a
mutual agreement as to certain wages,hours and other terms and conditions of employment of
the affected employees,this memorandum of which shall be submitted to the City Council of
City for its consideration and if adopted, for implementation of its terms and conditions by
appropriate ordinance,resolution or other lawful action. This Memorandum of Understanding
is a comprehensive statement of agreed-upon wages, hours and other terms and conditions of
employment
D. Unless otherwise provided for herein, all terms and conditions described herein shall be
effective upon adoption of the MOU by the City Council.
Section 1.02 Management Rights
A. Except as limited by the specific and express terms of this Memorandum of Understanding,the
City hereby retains and reserves unto itself all rights, powers, authority, duty, and
responsibilities confirmed on and vested in it by the laws and the Constitution of the State of
California and/or United States of America.
B. The management and the direction of the work force of the City is vested exclusively in the
City,and nothing in this Memorandum of Understanding is intended to circumscribe or modify
the existing right of the City to direct the work of its employees;hire,promote,demote,transfer,
assign,and retain employees in positions within the City,subject to the rules and regulations of
the City; suspend or discharge employees for proper cause; maintain the efficiency of
governmental operations; relieve employees from duties because of lack of work; take action
Page 7 October 1, 201-1-1 i-September 30, 2018-3 MOU
266104.13 EL140-029
145
as may be necessary to carry out the City's mission and services in emergencies; and to
determine the methods,means,and personnel by which the operations are to be carried out.
Section 1.03 Savings Clause
If any provision or the application of any provision of this Memorandum of Understanding shall be
rendered or declared invalid by any final court action or decree, or by reason of any preemptive
legislation,the remaining sections of this memorandum shall remain in full force and effect for the
duration of said memorandum.
Section 1.04 No-Strike Clause
A. The El Segundo Police Officers' Association agrees that during the term of this Memorandum
of Understanding their members employed by the City of El Segundo will not strike or engage
in any work stoppage or slowdown,engage in any concerted failure to report for duty,or fail to
perform their duties in whole or in part for the purpose of inducing, influencing, or coercing a
change in the conditions, or compensation, or the rights, privileges, or obligations of
employment.
B. The Association also agrees that their members employed by the City of El Segundo will not
refuse to cross a picket line in performance of their normal and customary duties, nor will the
aforementioned employee organization attempt to influence, either directly or indirectly,other
employees to honor an existing picket line in the performance of their normal and customary
duties as employees.
C. It is understood that any employee violating this provision may be subject to discipline up to
and including termination by the City.
D. It is understood that in the event this provision is violated the City may be entitled to withdraw
any rights, privileges or services provided for in this Agreement or in City policy from any
employee and/or the Association.
Section 1.05 Association Dues Deduction
The City agrees to:
A. Provide official dues deductions for all employees who subscribe to Association membership;
B. Provide official payroll deductions for City-approved Association insurance and welfare plans,
not to exceed five programs;
C. Provide the Association with a list of newly-hired employees in the representation unit monthly.
Section 1.06 Association Administrative Time
Association is granted a total of three hundred hours (as a group) per calendar year of paid
Association Administrative Leave (AAL) for the conduct of Association's business and for its
members to participate in activities that further the interests or prestige of the Association. These
activities shall include,but shall not be limited to attending the Peace Officers'Research Association
of California conference, attending other conference or seminars, instructional classes or
Page 8 October 1, 20144-1-September 30, 2018-3 MOU
266104.13 EL 140-029
146
participating on various local or statewide committees or boards. AAL must be authorized by the
Association President and approved by the Police Chief.
Section 1.07 Association Hearing Cost Contribution
The Association will pay for one-half of the costs incurred in connection with Los Angeles County
Civil Service Commission hearings to a maximum of$3,000 per year.
Section 1.08 Maintenance of Existing Benefits
A. This Memorandum of Understanding contains all of the covenants, stipulations and provisions
agreed upon by the parties.It is understood that all items relating to employee wages,hours and
other terms and conditions of employment not covered in this Memorandum of Understanding
are covered by existing ordinances, resolutions, policies, and practices of the City, as well as
the Personnel Rules and Regulations presently in effect. Therefore, for the life of this
agreement, neither party shall be compelled to meet and confer with the other concerning any
mandatory meet and confer issues whether specifically discussed prior to the execution of this
agreement or which may have been omitted in the discussions which led up to the execution of
this agreement,except as provided in this agreement or by mutual agreement of parties.
B. Nothing herein prevents the City and Association from meeting and consulting on the City's
Personnel Rules and Regulations which are within the scope of representation. However, the
mutual agreement of both the City and Association are required to effect any change.
Section 1.09 Non-Discrimination
A. The Association and the City recognize and agree to protect the rights of all employees to join
and/or participate in protected Association activities or to refrain from joining or participating
in Association activities.
B. The Association and the City agree that they shall not illegally discriminate against any
employee because of race, color, sex, age, national origin, political or religious opinions or
affiliations and shall act affirmatively to accomplish equal employment opportunities for all
employees. The Association and the City shall reopen any provision of this Agreement for the
purpose of complying with any final order of a Federal or State agency or court of competent
jurisdiction requiring a modification or change in any provision or provisions of this Agreement
in compliance with State or Federal anti-discrimination laws.
ARTICLE 2 SALARY
Section 2.01 Salary
The base salary schedule of unit classifications as follows effective March 4.2017 of 0eteher
1,201 1 shall b.e rn i^"oy,,S also incomorated as Exhibit 1"1:
Step Officer Base Salary Sereeant Base Salary
Step A $6298.02 5407.54 $7890.12 6774.53
Step B $6612.93 5677: $8284.63 7113.25
Step C $6943.58 5961 $8698.86 7468.92
Step D $7290.76 6259.12 $9133.79 78
Step E $7655.28 6572.19 $9590.49 8234.48
Note: Prior red strikeout 2011 salary rang-es_not_inclusive of the 2013 and 2014 COLA increases, .8%and 1.8%respecilvely
Page 9 October 1, 2014-1-1-September 30, 2018-3 MOU
266104.13 EL140-029
147
It_generaI f n f1. ., �..ues it ease f}y l eta i l Ei M ai Mom ia��isca l
year, 914 1 a1 3ared s+ a s 1g-?9I 1 arid/it lti., c il1ie,,;,,,-fi 1_1W2-
13 as Gagipar4A-k+-2 4It-291 an�Il y X1-5 Fnilliel is ns ;in �3-1 as n pared
to?�1`', '^:',;- , �evf7n tI}fs agrEa9�rt5-tlrtcltti ptilFra taist�I -E#�e13
t#�e�lc�y�es-st�vc�ef#-ti�h�il�•k�• i•II° •�I�A-inf:��ase•�' iWe
t"a•3-Period-4wk4ing- e4i�4owiff,-4he
gtial4)4W4ts,ea1-year(s)AF; 69Fr4E}FEI ;iF'rn;irg;�n°'"�,cr�r mvzu i�t # BrET��va TC:m?i{es
4r-�- -]ear4( Il-•' ,. .. 2012 13 (and F28P14 F thni 5agree
it--these-kfl--thy--}3}'L'"v'iou5--fisca(-y G°cr"r-crsc-c-t+xrrr
inerease .II take eA�ac!0CI0b F 1.20 Wor 2013 (and/or o1As* id this z'a feement
, _xte,�vrde"1c)r7-ei e,%mo in f the COLA inei-ease .III b hen s.e ..,.nth-i ntag°e
TTtcf�R� ., the Consume� Ur:ws Indew [r �'r"r!he Los—/"g+lale''$r"I' iyerO: �
COURty Ph1C AwAie-#weld- xe t-Augtw
31�.. CeFe ;' Y Wll rhea€r.a4l_revenues-exeep"et--4t€--A44
�rans�=s;---etl3er�;-icel>ses-a �r+rti#s-(•aesettla�{i11�>�1�e1s�441��#s34��ntl•04aa1✓ges�'or
etvies�aeetraii Ir�lsil>ers:
3999).
Section 2.02 Regular Rate of Pay
This MOU periodically refers to the "regular rate of pay." The"regular rate of pay" is defined in
29 CFR§778.108 et. seq. The"definition"used in this MOU is for general reference and does not
override the specific definitions set forth in the FLSA. Therefore,as used in this MOU,the regular
rate of pay is the remuneration paid to or on behalf of the employee except gifts, travel expenses,
other reimbursable expenses, payments not mandated by the MOU or other rules/regulations,
retirement and insurance contributions by the City,overtime and holiday pay. These are examples
only and not intended to be an all-inclusive definition of the "regular rate of pay." Applicable
statutes/case law shall prevail over any MOU definitions inconsistent with statues/case law.
The regular rate of pay shall be calculated in dollars and cents rounded off to two(2)decimal places
to the right of the decimal point.
The pasties acknowledge that there is a pending dispute between the parties as anv City obligation
to include the value of the emplover paid member contribution to PERS when calculating the regular
rate of pay. Without waiving anv right. claim or defenses by the parties, it is understood that
commencing March 4.2017,the Citv shall not pav the emplovee's nine percent(9%)PERS member
contribution and consequently the employer paid member contribution of nine percent (9%) does
not aptly to this bargaining unit and is not to be calculated as part of the regular rate of pav nor shall
it be annlied to anv leave payouts.
FLSA Work Period The FLSA Work Period shall be defined as eighty (80)hours in a fourteen
(14)day period.
Paid Leave Exclusions -In determining an emplovee's eligibility for overtime compensation in a
work period,sick leave shall be excluded from the total hours worked. Reimbursable Overtime or
Page 10 October 1, 2014---1--September 30, 2018-3 MOU
266104.13 ELI 40-029
148
Forced Hire Overtime is not subject to vaid leave time exclusion. Forced Hire Overtime is defined
to mean when an emplovee is forced by the Police Detaar-tment to work or where the employee is
subpoenaed or ordered to testi in Court.
Section 2.03 Step Advancement-Accelerated
The Police Chief may recommend to the Human Resources Director for approval by the City
Manager that an employee receive an accelerated advancement of part or all of the next salary step
increase in the Basic Salary Range (A — E Steps) based on exemplary job performance. The
accelerated salary advancement shall not change the affected employee's anniversary date.
Section 2.04 Notice Requirement to Withhold Step Increase
The City shall have the option during or after the term of this agreement to provide employees
written notice of the intent to withhold a salary step increase and the reasons for same no later than
the end of the pay period which begins after the employee's anniversary date.
ARTICLE 3 EDUCATION/CERTIFICATE INCENTIVE
Section 3.01 Educational Compensation
Members of this hargaining unit hired before February 21,2017shalI be frozen at their current
level ofeducation compensation/POST Certificate compensation unless a Bachelor's degree is
obtained at any time or AA or is conferred/completed by February,!21,2022 or a Master's Degree
in conferred/completed by September 30,2018. `therefore-,etttRloyees hired on or before February
21,2017 are entitled to continued incentive compensation for their pre-existing possession of the
r+ecuisite college units/AA Degree/POST certificate/sworn law enforcement services as to POST
g;v as set forth in Section 3.01.subsections 1-3. Such emolovees hired on or before February 21.
2017 are also eligible for education incentive upon conferral of a Bachelor's Degree or Master's
Degrce as referenced above and more fully described in Section 3.01.subsections 4-5 The
Master's Degree incentive will be held in abeyance until the required vears ofservice are met jf
not rnet prior to September 30,2018). Once obtained,the Bachelor's or Master's Degree nav
(whichever is applicable)steal I be frozen unless_promoted to Sergeant.
The only education incentive available to members of this bargaining unit hired after February 21.
2017 shall be the Bachelor's education incentive pay and once obtained,the Bachelor's degree nay
shall be frozen,unless promoted to Sergeant.
Subject to the foregoing,emplovees shall be eligible 1'or education incentive compensation as
follows: Employees shall be eligible fortxhAeati ation a ews.,
1. Qualification for and possession of either 60 units,or AA degree,or Intermediate POST
Certificate and completion of two (2)years of sworn law enforcement service shall
entitle employee to the dollar amount in l:xhibiL I f+alaryc=ltl+klrV 2;elu+�r
E'4 X1-;1, in the salary step to which the employee is entitled.
Page 11 October 1, 201-1 1 I-September 30, 2018-3 MOU
266104.13 EL140-029
149
2. Qualification for and possession of either 60 units,or AA degree, and Intermediate POST
Certificate and completion of two (2)years of sworn law enforcement service shall
entitle employee to the dollar amount in Exhibit 1 Salary Schedule 2 ,.,,l.,m n n
POST,in the salary step to which the employee is entitled.
3. Qualification for and possession of Advanced POST Certificate and completion of
three (3)years of sworn law enforcement service shall entitle employee to the dollar
amount in Exhibit 1 aaiar dtae eelu A van eaa—°OT,,in the salary step to
which the employee is entitled.
4. Qualification for and possession of Bachelor's degree and completion of three (3)years
of sworn law enforcement service shall entitle employee to the dollar amount in 9*hib-f•
galas%ohedule 2 eelu n B j in the salary step to which the employee is entitled.
5. Qualification for and possession of Master's degree and completion of four (4)years of
sworn law enforcement service shall entitle employee to the dollar amount in Exhibit 1
aia�y-,c1 � in the salary step to which the employee is entitled.
6. Salary Schedule Exhibit 1 is attached hereto ail F'/Nk,;t 1 and incorporated herein as
though set forth in full.
Section 3.02 Certification Requirement for Educational Compensation
Employees who participate in the Educational Reimbursement Program will be required to sign the
following agreement:
Educational Reimbursements—"I certify that I successfully completed the course(s),
receiving at least a grade of"C"or better"or a grade of"pass", if the course was offered on a
pass/fail basis. (Attach a copy of grade verification) "Further,I agree to refund the City or
have deducted from my final paycheck any educational reimbursement funds received under
this program if I should leave the City's employ,voluntarily or through termination,with
cause,within one year after completion of the course work for which I am to receive
reimbursement, in accordance with the following schedule."
Section 3.03 Longevity Achievement on Merit
1. Employees hired on or before F"ebruary 21, 2017 shall be compensated for longevity in the
following circumstances,as is set forth in Exhibit 1 (Salary Sehedu'° '
A. Upon completion of five years of paid,full-time sworn law enforcement service
B. Upon completion of ten years of paid,full-time sworn law enforcement service
C. Upon completion of fifteen years of paid,full-time sworn law enforcement service
D. Upon completion of twenty years of paid,full-time sworn law enforcement service
E. Upon completion of twenty-six years of paid,full-time sworn law enforcement service
2. Employees hired after February 21,2017 shall be compensated for longevity in the following
circumstances,as is set forth in Exhibit 1
Page 12 October 1, 203441-September 30, 2018-3 MOU
266104.13 ELI 40-029
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A. Unon completion of six vears of paid,full-time sworn law enforcement service
B. Upon completion of thirteen years of paid,full-time sworn law enforcement service
C_ Upon completion of twenty years of paid full-time sworn law enforcement service
3. After qualifying for longevity pay,an employee shall cease to receive such pay during any time
period that: the employee does not meet the requirements for longevity; the employee is
suspended without pay; or the employee's most recent annual performance evaluation is rated
below standard or unsatisfactory. An employee who has lost his/her eligibility to receive this
benefit because of a substandard annual performance evaluation shall be evaluated quarterly
thereafter until the supervisor deems quarterly evaluations to be no longer necessary. Once an
employee receives his or her first performance evaluation, rated standard or above, the
longevity pay shall be reinstated on the first payroll period following the employee's
requalification and may not be removed until the employee receives a further below standard
or unsatisfactory annual evaluation.
3. eF13Oe•cevc��v 11 dwough Sepiembef�r3(or 8 pkkwber 30. 2014,
�VCf Elie-Aril�1 �5_ s."r^s''uurrc urea° 1),longev ky oAE.}�n
shall he-rem the lifake —,.er r ar cz.•.o er 1, 2011 1 ih quo
Septe mber @-2 ( r,Septem4er?n,'� ;�ttie-eveni4be" ex4ended4pt4he POA)
salH�'�es+au l##sw
of S is set (orkh in#=rA4W-2- 'Salary S<hedEk 2)
ARTICLE 4 TUITION AND BOOK REIMBURSEMENT PROGRAM
Section 4.01 Policy and Eligibility
The following college-level tuition and book reimbursement program shall be applicable to all unit
members:
Section 4.02 Undergraduate Studies(Studies undertaken in pursuit of an Associate's or a Bachelor's degree).
A. The City shall reimburse each affected employee in an amount equal to 100% of tuition and
book expenditures incurred while employed by the City and while a student at any accredited
college or university having its campus in the State of California. However, the tuition
reimbursement described herein, shall not exceed the per-unit tuition cost required by the
University of California or California State University,whichever is higher.
B. Tuition and book reimbursement shall be provided only for those classes in which a certified
college or university transcript evidences the employee attaining a grade of"C" or better(or
where classes are taken "pass/fail," evidence must be provided of a "pass" grade) in classes
approved pre-enrollment by the Chief of Police or his/her designee.
Section 4.03 Post-Graduate Studies (Post-Graduate studies are defined as those undertaken in pursuit of a
degree beyond a Bachelor's).
A. The City shall reimburse each affected employee pursuing post-graduate studies in an amount
equal to 100%of tuition and book expenditures incurred while employed by the City and while
pursuing said studies at the University of California or California State University;
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B. The City shall reimburse each affected employee pursuing post-graduate studies at other
accredited institutions, in an amount equivalent to 80% of the tuition and book expenditures
incurred while employed by the City and while pursuing said studies;
C. Tuition and book reimbursement shall be provided only for those classes in which a certified
university transcript evidences the employee attaining a grade of"C"or better(or where classes
are taken "pass/fail," evidence must be provided of a "pass" grade) in classes approved pre-
enrollment by the Chief of Police or his/her designee.
Section 4.04 Tuition Reimbursement Program—effective August 1,2003.
A. The City will reimburse each applicable employee for the cost of undergraduate and graduate
education, in an amount not to exceed 100%of the cost of tuition and book/supplies at UCLA
or UCI, whichever is higher. All employees who are enrolled in graduate or undergraduate
programs as of August 1, 2003, shall be permitted to complete their respective graduate or
undergraduate degrees under the terms of the former Tuition Reimbursement program (See
Sections 5.02 and 5.03 above).
B. Tuition and book reimbursement shall be provided only for those classes in which a certified
university transcript from an accredited institution having its campus in the State of California,
evidences the employee attaining a grade of"C"or better(or where classes are taken"pass/fail,"
evidence must be provided of a"pass"grade)in classes approved pre-enrollment by the Chief
of Police or his/her designee.
ARTICLE 5 PROMOTIONS
Section 5.01 Salary Differential upon Promotion
The City shall have the option to compensate supervisors newly appointed to their positions after
July 1, 1986 at a base rate as long as it is higher than the base rate of their subordinates(no minimum
5%pay differential),exclusive of longevity pay,educational incentive pay, and special assignment
pay.
Section 5.02 Educational Prerequisites for Promotional Positions
A. Any applicant seeking to participate in any segment of a Sergeant's examination,must possess
an Associate's Degree or higher degree or possess a transcript documenting sixty or more
semester units, or an equivalent amount of quarter or term units, earned towards a Bachelor's
Degree from a university or college accredited by POST standards.
B. An applicant seeking to participate in any segment of an examination for the positions of
Sergeant, Lieutenant or Captain must be qualified for and possess a Bachelor's degree at the
time of participating in any such segment(s)of the examination.
ARTICLE 6 NO-SMOKING CLAUSE
Section 6.01 Establishment
All personnel employed on or after July 1, 1988, shall, as a condition of initial and continued
employment,refrain from smoking and/or using tobacco products at any time on or off duty.
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ARTICLE 7 OVERTIME COMPENSATION
Section 7.01 Pay for Public Relations Appearances
Police Officers and Police Sergeants who are required by the Chief of Police to make presentations
to community groups on an overtime basis shall be compensated at one and one-half times their
regular rate of pay.
Section 7.02 Court On-Call Pay
A. Except as set forth below, off-duty personnel who are placed in on-call status for court during
either the morning or the afternoon session will receive three hours of paid overtime at a rate
of time and one-half his/her regular rate of pay as defined in this MOU for each session the
officer is in an on-call status. Off duty personnel who are placed in on-call status for court
during both the morning and the afternoon sessions will received six hours of paid overtime at
a rate of time and one-half his/her regular rate of pay--L #tiv �tbea-14)N tli� sgl�
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Officers will not receive on call pay if they are:
1. Called into court that session(in which case the employee will receive call-back pay):
2. Ordered to report to work;
3. Already receiving pay from the City for any other reason(e.g.,IOD,administrative leave).
B. Officers shall not have the option of reporting to work in lieu of being in an on-call status.
C. Officers who are in an on-duty status are not eligible for court on-call pay.
Section 7.03 Call-Back Pay
A minimum of 4 hours of work time at one and one-half the employee's regular rate of pay shall
be credited for all call backs.
Section 7.04 Court Call-Back Pay
A. An officer called into court while off duty shall be paid overtime for all time served plus
travel time(per Department General Order)or three hours(at time and one-half),whichever
is greater. "Off-duty" for the purposes of this section means the officer is not on duty, on
paid administrative leave, on paid IOD leave,or being paid for any other reason.
B. The City will pay $2.00 per meal for police officers required to be in attendance at court
during meal periods.
ARTICLE 8 DIFFERENTIAL PAY
Section 8.01 Motor Officer,Canine Officer,Detective and Special Assignment Pay
The City shall pay motor officers a monthly$511.01 (Police Officer)or$640.19(Sergeant.)
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The City shall pay detectives, canine officers and employees designated by the Chief of Police as
having special assignments, $425.84 per month.
Section 8.02 Motorcycle Maintenance
By and through the Association, those unit members assigned to motorcycle duty agree that the
above monthly stipend is reasonably necessary to provide for the cleaning and maintenance of the
assigned motorcycle and that this stipend is intended to compensate unit members assigned to
motorcycle duty for all off duty hours spent cleaning and maintaining their assigned motorcycle, in
compliance with the FLSA and interpretive cases and rulings.
The parties acknowledge that the FLSA, which governs the entitlement to compensation for
motorcycle cleaning and maintenance, entitles the parties to agree to a reasonable number of hours
per month for the performance of off duty maintenance and cleaning duties. The hours represented
by the above stipend in this agreement were determined after an actual inquiry of the officers
assigned to motorcycle duty, as addressed by Leever v. City of Carson City,360 F.3d 1014(9th Cir.
2004.) It is the intent of the parties through the provisions of this section to fully comply with the
requirements of the FLSA. In addition,all parties believe that this section of the MOU does comply
with the requirements of the FLSA.
Since at least 2000, the method of agreeing upon the above stipend and its amount have been in
accord with requirements of the FLSA.
Section 8.03 Canine Unit
By and through the Association, those unit members assigned to canine duty agree that the above
monthly stipend is reasonably necessary to provide for the care and maintenance of the assigned
canine and that this stipend is intended to compensate unit members assigned to canine duty for all
off duty hours spent caring and maintaining for their assigned canine,in compliance with the FLSA
and interpretive cases and rulings.
The parties acknowledge that the FLSA,which governs the entitlement to compensation for canine
care and maintenance, entitles the parties to agree to a reasonable number of hours per month for
the performance of off duty care and maintenance duties. The hours represented by the above
stipend in this agreement were determined after an actual inquiry of the officers assigned to canine
duty, as addressed by Leever v. City of Carson City, 360 F.3d 1014 (9th Cir. 2004.) It is the intent
of the parties through the provisions of this section to fully comply with the requirements of the
FLSA. In addition, all parties believe that this section of the MOU does comply with the
requirements of the FLSA.
Since at least 2000, the method of agreeing upon the above stipend and its amount have been in
accord with requirements of the FLSA.
Section 8.04 Bilingual Pay
The City will be responsible for utilizing a standardized, industry accepted test to determine
applicants' qualification for Bilingual Pay. An employee who demonstrates conversational fluency
in Spanish(or another language designated by the Police Chief,)and is assigned to duties in which
language skills are regularly used, shall be entitled to premium compensation of$283.90 (Police
Officer)or$355.66(Sergeant)monthly.
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ARTICLE 9 PHYSICAL FITNESS INCENTIVE PROGRAM
Section 9.01 Purpose
It is the purpose of the El Segundo Police Department Physical Fitness Program to improve the level
of physical fitness and health among sworn police personnel so that their field performance will be
enhanced and also to improve their overall degree of wellness as an enrichment to their personal
lives as well as a productivity benefit to the City.
Section 9.02 Department Policy
It will be the policy of the Police Department to work with officers individually and assist those that
need to improve their lifestyle habits in order that fitness levels can be improved. There is no
"failure"in participation,only the identification of needs and the recognition of strengths.
Section 9.03 Program Components
The Physical Fitness Program will consist of two basic components;they are a fitness examination
and a fitness assessment.
A. Fitness Examination:
The examination will be comprehensive and will include the cardio-vascular system, the
pulmonary function, a complete blood work-up, body composition analysis, and the lower
digestive tract as well as a strength assessment. It will also include a complete medical history
review with a physician and a subsequent review of the findings as well as an
exercise/nutritional prescription.
B. Fitness Assessment:
1. The fitness assessment is the voluntary component of the program and will be administered
by a department fitness coordinator and fitness committee.
2. The assessment will be a test to measure components of physical fitness which are:
a. Cardio-vascular
b. Strength
c. Body composition
d. Flexibility
The assessment will be administered quarterly and will apply standards developed and used
by the Cooper Aerobics Institute, Dallas, Texas, and will include sliding scales based on
age and sex.
3. From the assessment will be developed a profile which will categorize participants into
levels of fitness. Incentive provisions would then reward participants depending upon their
fitness level.
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266104.13 EL140-029
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4. Rewards would also be available for significant achievements and improvements. These
rewards will be in the form of T-shirts, sports bags, sporting equipment and other similar
incentives. It is thought that these types of rewards could be influential in maintaining
interest and enthusiasm in those participants who would not otherwise qualify for fitness
achievement categories.
ARTICLE 10 COMPENSATORY TIME
Section 10.01 Maximum Accrual
A separate bank shall be established for the accumulation of compensatory time off, with a
maximum accrual of eighty (80) hours. The time bank shall be divided into separate banks for
physical fitness and compensatory time off and the compensatory time bank shall be credited first
with the remainder credited to the fitness pay.
Section 10.02 Physical Fitness Bank-Maximum Accrual Fitness Compensation
A separate bank shall be established for the accumulation of physical fitness time off, with a
maximum accrual of fifty(50)hours. City has the option to pay the employee or increase the time
off bank for physical fitness bonus after 50 hours, with no payoff of accrued time upon separation.
Section 10.03 Firearms Qualification
Police Officers and Police Sergeants will be compensated at their regular hourly rate of pay for
firearms qualification as follows:
Class Hours t)er Ouarter(3 Calendar Months)
Distinguished Expert 8 hours
Expert 6 hours
Sharpshooter 4 hours
Marksman 2 hours
Qualifying 0 hours
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ARTICLE 11 HOLIDAY PAY
Section 11.01 Eligible Officers
Personnel who regularly work holidays shall be credited with 120 hours of paid holiday leave in
their holiday bank.
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ARTICLE 12 SICK LEAVE
Section 12.01 Payment of Sick Leave Accrual-After 10 Years Service
Employees, upon separation,after ten(10)years of service as a sworn law enforcement officer,will
be compensated 50%of their accumulated, unused sick leave at the employee's regular rate of pay
excluding the nine percent(9%) PERS member share, in effect at the time of separation. Effective
October 1, 2017, sick leave pavment shall be at the emMlovee's base rate of pay. The exclusion of
the 9%PERS members share from calculation of the regular rate of pav is without nreiudice to anv
rights, claims, or defenses by the pnrtics regarding the pending dispute previously referenced in
Section 2.02.
Section 12.02 Payment of Sick Leave Accrual-After 20 Years Service
Upon an employee's separation after twenty (20) years of service as a sworn law enforcement
officer, the City will pay the employee for 100%of his/her accumulated, unused sick leave at the
employee's regular rate of pay, excladin; the nine percent (9%) PERS member share, in effect at
the time of separation. Upon completing twenty(20)years of service and age 47,an employee may
elect to cash out one-third of earned,unused sick leave,prior to separation,for a period not to exceed
three years,up to the maximum dollar value of deferred compensation"catch up"permitted by law.
In no event, can an employee cash-out a cumulative total greater than that permitted herein,and in
no event shall the post-distribution sick leave balance be less than 120 hours.Effective October 1,
2017,sick leave.I a%lment,including the"catch-up"into i I w cin loyee's 457 deferred compensation
account,shall be at the employee's base rate of pars.The exclusion of the 9%PERS members share
from calculation of the regular rate ofnav is without preiudice to any riahts,claims.or defenses by
the parties regarding the Mending dispute previously referenced in Section 2.02.
Section 12.03 Payment on Disability Retirement
Employees separating from service because of a disability retirement,after five(5)years of service
as a sworn law enforcement officer, will be compensated at 90% of the employee's accumulated,
unused sick leave at the employee's eiiFi,ent Fale.regular rate of pay.excluding the nine;7e:rc:ent(9%)
PERS member share. Effective October 1,2017,sick leave Mayment shall be at the emplovee's base
rate of pay. The exclusion of the 9%PERS members share from calculation of the regular rate of
pay is without prejudice to any rights, claims, or defenses by the parties regarding the ems.
dd
iaEyl previously referenced in Section 2.02.
Section 12.04 Sick Leave Maximum Accrual and Annual Sick Leave Payout
Effective the date of adoption of this MOU by City Council,employees shall accumulate sick
leave at the rate of 3.7 hours l2er payroll period paycheck accumulation For each month's service
not to exceed a maximum{afe.'t ht llt_:.ntlred 8_[ D0 hours Effective I;he d�itc of adopti on of this MOU
by the City Council,Aon or about December 10 of each year,employees who maintain a balance of
800 4456 hours of sick leave accrual shall be paid for seventy-five percent(75%)of the sick leave
accumulated and not used during the preceding twelve month period at the employee's base rate of
pay
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The ten(10)members of this bareaining unit listed in Exhibit II shall be paid for hours in excess of
eip-ht hundred (800) at their regular rate of nay.-excluding the_nine percent 9%) PERS member
share, u!aon ratification of the 2014-2018 Memorandum of Understanding. However,the exclusion
of such 9%PERS members share from calculation of the regular rate of pay is without preiudice to.
anyyrighis,chirps,or defenses by the parties regarding the pending dispute previously referenced in
Section 2.02.
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Section 12.05 Family Emergency Leave/Sick Leave Utilix-,ifion
Employees shall have the right to use nine (9) days of accumulated sick leave for family
emergencies. Emergencies are generally of a medical nature, for illness or injury of a family
member. Notwithstandine the forceoing, the City shall comply with the federal and State
regulations of the Family and Medical Leave Act. California Family Rights Act, Healthy
Workplaces.Healtlsv Families Act of 2014("Paid Sick Leave Law"--AB 15221 andothera licabi
family leave laws. Depending upon the applicable leave law,"family member"may he defined as
including,but not limited to,children,_Rarents(of employee,spouse,or registered domestic partner),
g otise. registered domestic partner,siblings,grandchildren, or erandparents.
ARTICLE 13 VACATION LEAVE
Section 13.01 Accrual Schedule—For Employees Hired On or After July 1, 1994
Vacation for employees hired on or after July 1, 1994, shall be accrued pursuant to the following
schedule:
A. From commencement of the 1 st year of service through and including completion of the 51 year
of service—96 hours per year.
B. From commencement of the 6th year of service through and including completion of the 101
year of service— 120 hours per year.
C. From commencement of the 11th year of service through and including completion of the 15'
year of service— 144 hours per year.
D. From commencement of the 16th year of service through and including completion of the 16th
year of service— 176 hours per year.
E. From commencement of the 171 year of service and for all years of service thereafter up to and
including the 25'year—an additional 8 hours per years of service(i.e., 17 years= 184 hours,
18 years= 192 hours, 19 years=200 hours. . .25 years and each year thereafter=248 hours).
Effective July 15,2007,the scale of hours for employees with 17 or more years of service will
increase by 8 hours(i.e., 17 years= 192 hours, 18 years=200 hours, 19 years=208 hours . . .
25 years and each year thereafter—256 hours).
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Section 13.02 Accrual Schedule- For Employees Hired Before July 1, 1994
Vacation for employees hired before July 1, 1994 shall be accrued in accordance with the following
schedule:
A. For the first seven years of continuous service with the City—96 hours per year-
B. After seven years and until the completion of fourteen years of continuous service— 136 hours
per year.
C. After fourteen years of continuous service and until the comrletion of sixteen years of
continuous service— 176 hours per year.
D. From commencement of the 17`h year of service and for all years of service thereafter up to and
including the 25`h year—increasing 8 hours per year of service (i.e., 17 years= 184 hours, 18
years = 192 hours, 19 years = 200 hours . . . 25 years and each year thereafter= 248 hours).
Effective July 15,2007,the scale of hours for employees with 17 or more years of service will
increase by 8 hours(i.e., 17 years= 192 hours, 18 years=200 hours, 19 years=208 hours . . .
25 years and each year thereafter=256 hours)
Section 13.03 Vacation Sell Back
Commencin 1 rhrai,;r,, 1 611_7,Tdic City will allow employees in the Association to sell back
100%of their annual vacation accrual at the r-egulag base rate of pay during a single payroll period
to be determined each fiscal year by the employee. The vacation sell back option is available for
use by the employee after completion of one year of service with the City. All vacation payouts
shall be at the base rate of pay and shall not include the nine percent 9% PERS member share.The
exclusion of the 9% PERS members share from calculation of the regular rate of payy is without
prejudice to any rights,claims,or defenses by parties regarding the pending dispute previously
referenced in Section 2.02.
Effective4fflw0c4o,l r , 0,2014, in!he eN,e [t
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ARTICLE 14 BEREAVEMENT LEAVE
Section 14.01 Maximum Leave Time
The practice of granting three(3)working days of bereavement leave per incident shall be increased
to 40 hours per incident in those circumstances where travel to a funeral or other memorial
proceeding is 500 or more miles one way as measured from the El Segundo City Hall.
Section 14.02 Immediate Family Members Defined
The definition of the "immediate family" whose funeral or memorial proceeding qualifies for use
of bereavement leave, shall include the children, parents, siblings, grandparents of the employee,
the employee's spouse or significant other.
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ARTICLE 15 JURY DUTY
Section 15.01 Provision
Employees shall be entitled to a leave of absence for Jury Duty, subject to compliance with all of
the following conditions:
a. The employee must provide written notice of the expected Jury Duty to his or her supervisor as soon
as possible,but in no case later than 14 days before the beginning of Jury Duty(defined as the date
on which the employee is directed by jury summons to either commence telephone contact with the
jury administrator and/or appear in court.)
b. During the first two weeks of Jury Duty, an employee shall be entitled to receive his or her regular
compensation.
c. For any portion of Jury Duty that extends beyond the first two weeks, such extended Jury Duty
period shall be without pay unless,the employee presents written evidence that the court estimated
during voire dire that the trial would be of two or less weeks duration, or in the alternative the
employee presents written evidence that he/she advised the court that City compensation was limited
to two weeks,that the employee asked to be excused because of this hardship, and the request was
denied.
d. Any compensation for the first two weeks of Jury Duty, except travel reimbursement pay,must be
deposited with the Director of Human Resources.
e. While on Jury Duty, the employee must report to work-luring any portion of a day that the
employee is relieved of Jury Duty for three or more consecutive hours.
f. The employee must provide documentation of his or her daily attendance on Jury Duty.
ARTICLE 16 HEALTH BENEFITS
Section 16.01 Medical Insurance Continuation-On Duty Death
A. If it is determined by the Workers'Compensation Appeals Board and/or the Public Employees'
Retirement System that an Association member has died as a direct and proximate result of the
performance of duties in the course and scope of his/her employment, then the City shall
continue to make group medical insurance premium payments on behalf of the surviving spouse
until age 65, medicare eligibility, whichever comes first, and to the children of the deceased
officer until age 18. Said medical premium payments on behalf of the children of a deceased
officer shall continue if at age 18,the child commences uninterrupted college enrollment, but
not to exceed the age of 23.
B. The City-paid medical insurance premiums described herein shall be in an amount required to
fund the level of medical insurance benefits which the deceased officer was receiving at the
time of his/her death. For example,if at the time of death,the officer was enrolled in a specific
HMO Plan,then future premium payments made pursuant to this article shall be in an amount
required to maintain comparable plan benefits.
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Section 16.02 Optical,Dental,and Life Insurance
The City will pay 100%of the premiums for the agreed upon dental, optical and life insurance for
employees and eligible dependents to the maximum dollar amount of$85 per month. Effective
August 1,2005,the City's maximum dollar contribution will be increased to$135 per month. The
City will apply the maximum dollar amount to the payment of the various premiums in the following
order of precedence: optical insurance first,then life insurance,and finally dental insurance
A. The City will adopt a dental plan and pay the premium cost for employees only. The City
reserves the right to determine the insurance carrier with whom the City will contract for
coverage;however,the City agrees to consult with employees through the insurance committee
and consider all suggestions and presentations on the insurance plan to be purchased.
B. The City will provide every member of the Association with$10,000 of life insurance at City
cost. The City reserves the right to determine the insurance carrier with whom the City will
contract for coverage.
C. The City shall make available any city-wide improvements to the dental benefit, to the
Association.
D. Selection of the vision insurance plan carrier shall be made by the City.
Section 16.03 Medical Contract
The City contracts with the California PERS for the Public Employees' Medical and Hospital Care
Program for medical insurance.
Section 16.04 City Medical Contribution
Elective through March 31,2017 the maximum monthly medical contribution by the City is
$1334.91 per employce per month. Effective Aril 1,2017,the rate shall increase to$1425.02.
The rate of$142.5.02 shall remain in effect for the term of this MOO. Ue-mooihly City paid
Health InStir dn'Nsienlal healtl PAuf"A., lrmv.°rc�ic^rrto 1h
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Employee Assistance Program-The City shall provide a basic level of service to ernL p at
City cost. Basic level shall consist of three(3)sessions per member/per incident/per year.
Employees may voluntarily enroll in the EAP/Outpatient tier at their own cost,the current
monthly rate is$9.52 and is subject to chance.
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Page 23 October 1, 2014.4-1-September 30, 2018-3 MOU
266104.13 EL140-029
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Section 16.05 Body or Heart Scan
Commencing July 1,2008,each employee shall be eligible to receive a"body or heart scan"to be
conducted once every two(2)years at City expense. Eligibility for the "body or heart scan" shall
be determined by the examining physician at the Westchester Medical Group/Center for Heart and
Health during the employee's annual examination pursuant to the July 3, 2003 FITNESS FOR
DUTY POLICY. The physician shall determine whether or not undertaking a"body or heart scan"
is reasonable and appropriate.
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ARTICLE 17 UNIFORM AND SAFETY EOUIPMENT ALLOWANCE
Section 17.01 Provision & Annual All
The City shall provide required uniforms and safety equipment to eligible employees. For purposes
of this article, safety equipment shall include a weapon selected by the Police Chief. in addition,
the City shall pay to e..,,"n4-employee-"t 4bm—>-al!o,..atiee .r ��,.5-41G' '-year- Effective
February 21,2017,the uni form allowaaice shall no longer be provided to members of this bargaining
n t,� , ii an�z �. '1n 'Ini,r „ .a,.
unit. RMetive from October I, 201! Eh�te iber �, p�-1— ,
evetft"-the-A�O r is extended by-, t e r.c of�n .. �a.t:, 26.01), she CiV n"y-a
unifer-F+-a4lc*wance,
ARTICLE 18 CELL PHONE STIPEND
Section 18.01 Monthly Stipend
Employees designated by the Chief of Police may receive an eighty dollar($80)monthly stipend to
offset the cost of utilizing their personal devices for work-related purposes.
ARTICLE 198 RETIREMENT BENEFITS
Section 198.01 PERS Retirement Formula
A. The City has implemented the 3%at 50 PERS retirement formula for all affected employees.
B. 'I ici I1- Ema to a4s c;ovc°rcd by classifications in this ba%ainin unit who are hired on or alter
October 6. 2012 and are otherwise not a"new employee"and/or"new member"of CaIPERS"
under Govern_ ment Code Section 7522.04 of A13340, also known as the Califomia Pension
Reform Act of 2013,shall be sEuject to the 3%@55 retirement formula. #O e!:R"ees-frSt
hired by the City in a sworn capae4y e or-afte-1109be 1, 2011, (or such late-a,te-as4he
City's Gontfact with Cal PER&4)ecemes-ef4wA+ve)4he-r-e*enwnt-foriiiula shall be 3%
ant to California rnia GoNre.m!ne„t read 8e-1*
C. Effective January I, 2013, new safety emnlovees and/or members, as defined by A13340. will
be subiect to the 2.7%0.57 retirement formula as well as all other statutory retauirements
established by AB340.
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Section 198.02 PERS Pavmcnt Pickup Rep,...ted a&-" ' mi-+ensx rnab[0
Employees who are"classic" members, as derived by the California Pension Reform Act of 2013
MUM, shall pav their statutorily required nine percent(9%)employee contribution to CalPERS
effective March 4, 2017 and simultaneously with salary increases identified in Section 2.01 ie
employees shall pay an amount 2gual to 9%of compensation earnable as the employee contribution
to PERS). In accordance with Resolution No. 4497 the City shall treat this contribution as an
employer contribution for purposes of employee federal and state income tax withholding as
authorized by Internal Revenue Cade URC)Section 414(h)(2).
The "al-p"nofeeeh-en*'ny'ee-Il, TMtnrihuti�-'ate
ouant r..,f°`.,1:t��..r!----... --enn Code 61. L:fYeeii-.:,.e f om ll..r..'i.e t 204-1-'hroug Y
C-all�l;-R-S-pux" - _ .1,,,t �
September 30 2QE3 (oF-8ep,1- �; In '�Ilrv-�i-rd die eV8�}�t-�1ie-MQU r" 31'tign.lCtt-by (lie--1?.SRUA
pk�r'Sif&t,r t..C.�..r:.ti„ 7f,fl3\ rl,a I"♦ ...1,.,11�vt3Ria--ts��i3�1�°E}�}I...r,o_�: a.,�!!,U/_l n�-fii�-EtF
h r Fe „ea „I ll pa),-thr+ee pefc PA )yea
�hr ietartlt i<� shall apart-tl 4-u4l--air n! of€s. pi _tip Of the , pt-iFed
Ei Htf'illtitifll'' •• r��� � rrrr:""� •,••If? t�£+l a ni System-as-e*)mpew-enen-earn able,
Iu r, kfeFff"9yern enr Code 263 16.4)-said cont ribu6ow,,-wil"UoJ e a
holklay laity eeeived-b, il?ile+at�fpla'yees.
Section 198.03 Optional PERSContract Provisions
A. The City shall provide "Level 4" 1959 Survivors Benefits Benefits in accordance with
Government Code ti 21574.
B. The City shall provide Pre-Retirement Option 2W Death Benefit in accordance with for-the
Government Code §21548 l<:AAHN T[ON 2-W DETI+- K_NE44
C. The City shall provide the Single Highest Year formula for"classic"members only as defined
by AB340,in accordance 4N ith Government Code Section §20042..
Section 198.04 Minimum Service with City of El Segundo to Receive Retirement Benefits
Employees who retire must have carved,, rv%c credit 0i CalPERS been employed-4w aminiInutti
of five (5) czlfc-er to receive the following benefits:
pay-terr-uniised�ieA--�nee—, the option of continuing to participate in the City's group
insurance programs;and the right to receive a contribution toward medical insurance for the retiree
and 1 dependent. In addition employees are ell ible for pXnjents of unused sick leave pursuant to
Article 12.
Section 198.05 Retiree Health Insurance Contribution Program
The City will contribute to a retiree health insurance contribution program for retirees who
participate in the Public Employees'Medical and Hospital Care Program. The program will provide
for the following maximum contribution:
Year of Retirement Amount of Monthly Contribution
1995 and after Average dollar cost of the premium for an
employee and 2 or more dependents for the
HMO's available to employees under PEMHCA
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ARTICLE 20179 DIRECT DEPOSIT and FLEXIBLE SPENDING ACCOUNT
Section 2019.01 Direct Deposit
It is agreed between the City and the Police Officers' Association that it is in the mutual interest of
the City and its employees that all covered employees utilize the currently available direct deposit
system. Employees who do not desire to utilize direct deposit shall make their wishes known in
writing to the City's Director of Finance, together with a statement of their reasons therefore.
Exceptions to this direct deposit policy shall not be unreasonably denied.
Section 201-9.02 Flexible Spending Account
The City will maintain the Flexible Spending Account pursuant to the terms and conditions of the
Internal Revenue Code.
ARTICLE 210 COMPUTER LOAN PROGRAM
Section 210.01 Initial Loan
All participants in the loan program will be eligible for an initial, interest free loan in the amount of
$4,000(four thousand dollars).
Section 210.02 Prior and Outstanding Balances
An employee with an outstanding balance on a prior computer loan as of July 1, 1997, will have
that amount currently due from the previous loan subtracted from the amount the employee can
borrow interest free under this program.
Section 210.03 Requirements and Conditions
A. Subsequent loans or amounts in excess of the above maximum interest free loan, would be at
the currently interest rate of 3%. All loans would include a 36-month repayment term.
B. Eligible purchases shall be expanded to include ergonomic-related furniture and equipment.
C. Anti-viral software shall be required as a prerequisite in granting requested loans.
D. City would retain title, as security, to any equipment purchased with funds from the above
described loans, until such time as the loan is fully paid off. City is to be notified of any
exchange or updating of equipment.
E. The practice of"refinancing" to the maximum loan amount is prohibited. "After-the-fact"
financing is allowed only with prior approval of the Director of Finance or his/her designee.
F. Loans shall be repaid through payroll deductions over a 3 year period. Outstanding loan
balances must be paid off at the time that an employee separates from City service and the City
shall be authorized to recover any loan balance by making deductions from the employee's final
check.
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ARTICLE 221 MATERNITY POLICY
Section 224-.01 Policy
An officer to may transfer to a light duty assignment,at any point during pregnancy, with
physician verification of a need for placement in a light duty assignment. Additionally,an officer,
upon return from leave of absence, will resume her previous assignment or bid on a position
wherever possible.
ARTICLE 232 CATASTROPHIC LEAVE PROGRAM
Section 232.01 Definition of a Catastrophic Illness or Injury
A catastrophic illness or injury is a chronic or long-term health condition that is incurable, or so
serious that, if not treated,would likely result in a long period of incapacity.
Section 232.02 Eligible Employees for Donation and Program Usage
A. All permanent full-time or part-time sworn employees will donate 6.00 hours of either sick
leave,vacation or compensatory leave time,per year,to the catastrophic leave bank,until a unit
total of 1,000 hours have been contributed to the catastrophic leave bank. Employees may
donate additional time to the catastrophic leave bank by completing a Catastrophic Leave Time
Donation Request Farm prior to donating more accumulated leave time. Employees, or their
designated representative,requesting use of the leave bank must complete a Rearrest to Receive
Catastrophic Leave Time Form as soon as possible prior to, or within a reasonable time frame
after, catastrophic illness or injury. Completed forms must be submitted to the Director of
Human Resources/Risk Management or his/her designee.
B. Forms are available from the Human Resources Department. The Human Resources
Department will maintain all Catastrophic Leave Policy materials.
Section 232.03 Policy Procedures
A. Administration - This bank will be administered by a joint employer/employee committee
composed of two(2)representatives from the El Segundo Police Officers'Association,one(1)
from the Human Resources Department and one(1)from the Finance Department.
B. Donation Reauests - In addition to the July 1 mandatory donation, eligible employees may
transfer additional accrued sick leave, vacation or compensatory leave time for donation to an
employee, or employees experiencing catastrophic illness/injury and who have exhausted all
other personal leaves. Donated time can only be made in increments of four (4) hours.
Additionally, employees shall designate whether their 6.00 hour contribution made to the
catastrophic leave bank shall be made from the sick, vacation or compensatory leave banks.
Should recipient employees not use all their allocated donated time,any balance will remain in
the bank for future utilizations.
C. Transfer requests will be reviewed by the Catastrophic Leave Committee for approval and for
verification that the donating employee maintains the required minimum 100 leave hours after
his or her donation.
D. Donations of accumulated time are irrevocable.
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E. Catastrophic leave shall not be used to supplement leaves due to industrial injuries or illness.
However, catastrophic leave may be used to supplement long-term disability benefits.
ARTICLE 243 LAYOFF PROCEDURES
Section 243.01 Grounds for Lavoff- Whenever, in the judgment of the City Council, it becomes necessary to
reduce the workforce,an employee may be laid off,reduced in classification or displaced by another
employee. Such layoff, reduction or displacement shall result from action of the City Manager or
his or her designee. The City Manager shall recommend to the City Council each classification to
be affected by any such change.
Section 243.02 Notice to Emolovees-An employee filling a full time position shall be given fourteen(14)calendar
days prior notice of layoff. Employees transferred, reduced or displaced shall be given five (5)
calendar days notice. The City Council may approve a reduction in the notice requirements, if so
recommended by the City Manager.
Section 243.03 At-Will Eninlovees -The City Manager retains the right to layoff or alter the work assignment of
the following employees at any time without notice or right of appeal: emergency employees,
temporary or seasonal employees, part-time employees, original probationary employees,
promotional probationary employees and employees designated at-will. The promotional
probationary employee shall revert to his/her previously held classification and position without loss
of seniority.
Section 243.04 Procedures for Lavoff-A permanent employee in a classification affected by a reduction in force
shall be laid off based on seniority in City service, that is the employee with the least City service
shall be laid off first, followed by the employee with the second least City service, etc. Seniority
shall be determined by hire date. City seniority shall be used to effectuate the procedures set forth
in this Article. Seniority for part-time employees shall be calculated as one-half('/z)time from the
date of hire with the City.
Section 243.05 Breakine Ties - In cases where two or more employees have the same date of hire (i.e. equal
seniority),retention points for job performance shall be credited on the basis of the average of the
overall evaluation ratings for the last three (3)years, provided the last rating had been filed more
than thirty(30)days prior to the date of the layoff notice. Retention points are as follows:
Above Standard - 24 points
Standard - 12 points
Below Standard - 0 points
In the event of a tie in seniority,the employee with the lowest average of retention points shall be
laid off first. In the event that one or more of the affected employees do not have overall evaluation
ratings for the last three(3)years on file,ties shall be broken by a coin toss.
Section 243.06 Reduction to a Vacant Position -An employee designated for layoff as a result of abolition of a
position or classification may be offered appointment to a vacant position in a lower classification,
if the employee is qualified by education and/or experience for such position. If there is more than
one qualified employee to be offered such appointment(s),the offer(s) shall be based on seniority,
with the employee with the highest seniority offered the position first,then the next highest seniority,
Page 28 October 1, 201444-September 30, 2018-3 MOU
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etc. If the employees have the same seniority,then the procedure for breaking ties set forth above
shall apply. An employee accepting such appointment shall be placed on the step for the lower
classification most closely corresponding, but in no case higher, than the salary step of his/her
previously held position, and the employee will be assigned a new salary anniversary date on the
effective date of the appointment.
Section 243.07 Disnlacement Rights
A. An employee designated for layoff as a result of abolition of a position or classification may
displace ("bump") an employee in a lower classification in which the employee has prior
service, provided the laid off employee has greater seniority than the employee in the lower
classification.
B. An employee designated for layoff with greater seniority may displace ("bump")a less senior
employee in a lower classification,for which he/she is immediately qualified to perform.
Section 243.08 Salary Placement
An employee who is assigned to a lower classification as a result of a displacement(bump)shall be
placed on the step of the salary range of the new classification,which is closest to the compensation
of the employee in the previous classification, but in no case higher, and the employee will be
assigned a new salary anniversary date on the effective date of the appointment. The employee
shall,however,retain seniority while his/her name remains on reemployment list or lists.
Section 243.09 Reemnlovment List
The names of permanent employees who have been laid off under this section(including employees
who have bumped down) shall be placed, in order of seniority from highest to lowest, on a
reemployment list for their classification or any lower classification for which the employee is
qualified by education and/or experience. Persons on such lists shall retain eligibility for
appointment therefrom for a period of three years from the date their names were placed on the list.
As a vacancy within a classification or lower related classification becomes available, the name
appearing at the top of the list shall be offered the opportunity to fill the vacancy. The name of an
individual selected from the list to fill the vacancy who refuses the reemployment offer shall be
permanently removed from the reemployment list without right of appeal. Laid-off employees do
not earn seniority credit or benefits while on the reemployment list.
Section 243.10 Letter of Layoff
The City shall provide all employees who were laid off from the City a service letter setting forth
that the employee was laid off and is eligible for reemployment. Those employees who were
displaced to lower positions will be granted, upon the employee's request, a letter from the City
stating the employee was reduced in status as a result of a layoff and is eligible for reemployment
to the higher level position.
Section 243.11 Rights on Reemoloment
If a person is reemployed by the City within three years, the employee's seniority, sick leave and
vacation accrual rates shall be reinstated. Any accumulated sick leave and/or vacation earnings shall
also be reinstated to the extent that the employee did not receive compensation for such earnings at
Page 29 October 1, 20144-t-September 30, 2018-3 MOU
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the time of layoff. Upon reemployment, employees will be placed on the same salary step held at
the time of layoff.
Section 243.12 Appeal
An employee who 1)has not been provided a letter of layoff,per Section 24.10,the employee shall
be treated as if he/she had been terminated for disciplinary purposes and shall be permitted to appeal
the decision per the Disciplinary Appeal Procedure; or 2)has not been provided proper bumping or
displacement rights,may file an appeal to the Director of Human Resources/Risk Management.
Seetien 2-3.13 l unite!-4g yen!Not-- y-Off
1. -The C-45,agrees guarantee!he(+ia4ayeM-of unitmen t lte-ter4n-o diis-MQU
unless at i;.,,e daring rl,n ie .,, .P t}1F ytF - 1L� F}BI°E�I ii�.,.l actual a gross-revdFl s a S any
Elefin":.-_A_—.1-2 for any sk .nth p od fall seven a lie 'srzV7 {0!_l bz}e-priar
yrowr—even„as for the same six wli p o
2.o+e# -instiWE+Frgn r'`_` e City wi}l"et ee ooii leri€i--* }ail"41"he
A&soemtian ter P a }tc ;:��+ast sa r aeiies
ARTICLE 254 GRIEVANCE PROCEDURE
Section 254.01 Definition of Terms
Grievance - A grievance is an alleged violation, misinterpretation or misapplication of a specific
written departmental or agency rule or regulation or a specific provision of a Memorandum of
Understanding. A grievance is distinct from an appeal arising from disciplinary action in that it a
grievance is a violation, misinterpretation or misapplication of a specific written departmental or
agency rule and/or policy or specific provision of a Memorandum of Understanding.
Grievant - A grievant is an employee or group of employees adversely affected by an act or
omission of the agency.
Day-A day is a business day(Monday-Friday).
Immediate Supervisor-The first level supervisor of the grievant.
Section 254.02 Time Limits
A. Compliance and Flexibilitv
With the written consent of both parties, the time limitation for any step may be extended or
shortened.
B. Calculation of Time Limits
Time limits for the appeal provided in each level shall begin the day following receipt of a
written decision or appeal by the parties.
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C. Failure to Meet Time Limits
Failure at any level of this procedure to communicate the decision on a grievance by the City
within the specified time limits shall permit lodging an appeal at the next level of the procedure
within the time allotted had the decision been given. If the grievance is not processed by the
grievant or grievants in accordance with the time limits,the decision last made by the City shall
be deemed final.
Section 254.03 Procedure
Grievances will be processed as follows:
A. Level I-Within ten days of the date the employee reasonably knew or should have known of
the incident giving rise to the grievance, the employee should make an effort to resolve the
grievance informally with the employee's immediate supervisor. The supervisor shall hold
discussions and attempt to resolve the grievance within five(5)days.
B. Level I1-If the grievance is not resolved at Level I,the grievant may submit a written grievance
to the second level supervisor within five(5)days following the expiration of time at Level 1.
1. Procedure for I+ilinQ a Grievance - In filing a grievance, the employee should set forth
the following information:
a. If possible, the specific section of the departmental or agency rules or regulations
allegedly violated,misinterpreted or misapplied.
b. The specific act or omission which gave rise to the alleged violation,misinterpretation
or misapplication.
c. The date or dates on which the violation,misinterpretation or misapplication occurred.
d. The documents, witnesses or other evidence which support the grievant's position,
which are known to the grievant at the time of filing the grievance, shall be presented
with the grievance and may be supplied after the initial filing of the grievance.
e. The remedy requested.
C. Level Iii - If the grievance is not resolved by the second level supervisor, the grievant may
present the grievance in writing to the department head within five (5)days. The department
head will respond in writing within ten(10)days.
D. Level IV - If the grievance is not resolved by the department head, the grievant may present
the grievance in writing to the City Manager within five(5)days. The City Manager or designee
will conduct an informal hearing and render a decision. Each party shall have the right to
present witnesses and evidence at the hearing. The conclusions and findings of this hearing
shall be final.
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Section 254.04 Matters Excluded from the Grievance Procedure
A. The grievance procedure is not intended to be used for the purpose of addressing requests or
changes in wages,hours or working conditions.
B. The procedure is not intended to be used to challenge the content of employee evaluations or
performance reviews beyond the department head.
C. The procedure is not intended to be used to challenge the merits of a reclassification, layoff,
transfer,denial of reinstatement, or denial of a step or merit increase.
D. The procedure is not intended to be used in cases of reduction in pay,demotion, suspension or
a termination,but are subject to the formal appeal process outlined in Ordinance 586.
Section 254.05 Conferences
Grievants and City representatives, upon request,shall have the right to a conference at any level of
the grievance procedure.
ARTICLE 265 POLICIES
Section 265.01 Occupational Injury and Illness Policy
The parties have agreed upon an Occupational Injury and Illness Policy,dated July 22,2003.
Section 265.02 Disability Retirement Police
The parties have agreed upon a Disability Retirement Policy,dated May 2010.
Section 265.03 Fitness for Duty Policy
The parties have agreed upon a Fitness for Duty Policy, dated July 3,2003.
Section 265.04 POBR LIMITED APPEALS
The following administrative appeal process is established pursuant to Government Code §3304.5.
It shall supplement,though not replace,the disciplinary appeal process established pursuant to the
City of El Segundo Ordinance utilizing the Los Angeles County Civil Service Commission hearing
process(Municipal Code § 1-6-16.)
This procedure shall not apply to disciplinary actions for which officers already are entitled to
receive an appeal pursuant to the City Ordinance utilizing the Los Angeles County Civil Service
Commission hearing process(set forth in Municipal Code § 1-6-16.) It shall only apply to
punitive actions, as that term is defined by Government Code § 3303,for which officers do not
already receive an appeal hearing before the Los Angeles County Civil Service Commission.
1. Right to Administrative Appeal
A. Any public safety officer(as defined by Government Code § 3301)who is
subjected to punitive action(as defined by Government Code § 3303)consisting
Page 32 October 1, 2014 -September 30, 20183 MOU
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of a written reprimand,a transfer for purposes of punishment, specialty,
assignment,bonus,or similar pay,or a suspension for five(5)or less days, is
entitled to an administrative appeal only pursuant to this procedure. An officer
shall not be entitled to appeal an action prior to its imposition.
B. The City and the Association mutually agree to reopen the Memorandum of
Understanding regarding the drafting of a POBR Hearing Policy regarding a
reduction in salary caused by a reassignment resulting in a loss of incentive,
specialty assignment,bonus or similar pay.
C. An officer who appeals a punitive action under this procedure shall bear his/her
own costs associated with the appeal hearing, including but not limited to any
and all attorney fees. The cost of a hearing officer shall be equally borne by the
Association and the City.
2. Appeal of Written Reprimands
A. Within five(5)calendar days of receipt by an officer of notification of punitive
action consisting of a written reprimand,the officer shall notify the Chief of
Police in writing of the officer's intent to appeal the written reprimand.
B. The notice of appeal shall specify the action being appealed and the substantive
and procedural grounds for the appeal.
3. Hearing Officer(Appeal of Written Reprimands Only)
A. The City Manager shall hear appeals of written reprimands, and may adopt,
modify or reject the written reprimand. The City Manager's decision shall be
final and binding.
B. The City Manager level administrative appeal shall not be a trial-type
evidentiary hearing. The limited purpose of the hearing shall be to provide the
officer with an opportunity to establish a record of the circumstances
surrounding the action and to seek modification or rejection of the written
reprimand. There shall be no subpoenas issued(for people or documents.)
4. Appeal of Other Punitive Action
A. Appeal of punitive action consisting of suspensions of five(5)or less days,a
transfer for purposes of punishment,or a reduction in salary caused by a
reassignment shall be subject to appeal by means of the officer filing an appeal
with the Chief of Police within five(5)calendar days of receipt by the officer of
notice of punitive action being implemented on a date certain. The officer shall
notify the Chief of Police in writing of the officer's intent to appeal said action.
B. The notice of appeal shall specify the action being appealed and the substantive
and procedural grounds for the appeal.
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C. The appeal shall be presided over by a hearing officer selected from a list of
nine(9)provided by the State Mediation and Conciliation Service. The hearing
officer shall be selected by alternate striking of names by the respective parties.
5. Conduct of Hearing(5 days or less suspensions,transfers for purposes of
punishment,reduction in salary caused by a reassignment.)
A. The formal rules of evidence do not apply,although the hearing officer shall
have discretion to exclude evidence that is incompetent, irrelevant or
cumulative, or the presentation of which will otherwise consume undue time.
B. The parties may present opening statements.
C. The parties may present evidence through documents and direct testimony.
D. The parties shall not be entitled to confront and cross-examine witnesses.
E. Following the presentation of evidence,if any,the parties may present closing
arguments.
F. Recording of the Hearing
The hearing shall be audio recorded.
G. Representation
The officer may be represented by a representative of his or her choice at all
stages of the proceedings. All costs associated with such representation and the
presentation of the officer's case, shall be borne by the Association.
The Department shall also be entitled to representation at all stages of the
proceedings. The Department shall bear its cost of representation and of
presentation of its case.
6. The hearing officer fees shall be equally borne by the City and the Association.
7. Decision
A. The decision of the hearing officer shall be final subject to the right of each
party to the proceeding to contest the hearing officer's determination by means
of a C.C.P. § 1094.5 petition for writ of mandate.
Section 26-5.05 Drug Free Work Place Policy
The City and the Association mutually agree to reopen the Memorandum of Understanding
regarding the City's Substance Abuse Policy and Drug Free Work Place Statement, drafted July 1,
2008.
Seetion 265. 6---flee '
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T'h° d-the--Arse,;°,:on mutual!), agree to (lie Memefando of Understanding
far... flie esiablisi,. ent and ad min iSt Fa ti9F1-f.��l--a4Ac�"C—R-e4r'E�-�c.. ical TFUSt for A..soci.ation
iTf'O'°!'T�f1jCTT ,
ARTICLE 276 TERM OF AGREEMENT
Section 276.01 Term
The term of this MOU shall commence on October 1,2014 1 and shall end on September 30,20183.
, n' a- -cT pmrrn-re,-c7t4end thiS-c'Fg,'-cc°wic•'r'n--sm@
a"60 i l-WaF(10 tembei'30,n014)by,.FOYidil!,.....iiien otioe-te 4he-Gi y Nwinag r lefore
r,r.,-Gh n �n12
ARTICLE 287 "LIMITED USE"TIME OFF
Section 287.01 I m levees shall be paid at the employee's reeuiar rate or pay for any unused accumulated'linsated
use time Off upon adoption by the City of this MOU. The calculation of the payout is without
�iudice to any rights,claims or defenses by t_ }fie parties rep-ardina the dispute referenced in Section
2.02."
l
2.02." A_�snn�-irwc{i..this N40 u,employees �,..10 4"1*.,'f..1 ..
�y�tl�tFt,b
l3e�ta4tc €rr�e--5u�~ ;e--w+t#11outitat�loyeevw+shi+�-ter-u5a�',''k,�,''€�d-u5e�'
tune e1T-4 s4-amain-apps r al-1+- -414s er-heFsupery ism use=tmiffne�-off-re uests shall
ire+-ally-o�y-be- 4ed�laes};�,�,,,�t3€tleF°`° ;t„�-af.�.,ter-4k3a4�r��er4�teIiac-kf->11
Nv' . 'eqHest-4e ited use" -;s-apr ed; 4---shff9--be-gr-ante-&.
Flwfkloye'E?"s n"01 sayrrl`,�',�',—"r'�.r.risvv -'se'—'r`r.i°�cvrr'��,-°'-
5 3ars ieR c ar cfr!}i 1fA 4aWbe-paid F^, ' 1:F�l44'd Hsi"—tiillp{1 f at t �iri�lC+ ?,+e u4at :atE'4?�
pay then in eff-eet.
ARTICLE 298 WORK SCHEDULE
Section 298.01 Work schedule-prior to January 2012 bid
Unit employees assigned to Patrol shall work a 4/10 work schedule that consists of a weekly
schedule of four consecutive work days of 10 consecutive hours each (inclusive of paid breaks
and a 45-minute paid meal period)followed by three consecutive days off.
Section 298.02 Alternate Work Schedule-post January 2012 bid
Effective coincident with the start of the January 2012 bid,employees assigned to Patrol will work
either a 3/12.5 or 3/12.5 -4/10 hybrid schedule. The determination of which schedule is used
shall be made jointly by the police chief and the Association.
a. 3/12.5 schedule-consists of a weekly schedule of three consecutive work days of 12.5
consecutive hours each (inclusive of paid breaks and a 45-minute paid meal period)followed
by three consecutive days off. In addition,each employee shall be scheduled to work one
additional shift each of 10 consecutive hours(inclusive of paid breaks and a 45-minute paid
meal period)each 28 days.
b. 3/12.5-4/10 hybrid schedule-consists of having some employees being regularly assigned a
3/12.5 schedule(see above)and others being regularly assigned a 4/10 schedule(see Section
28.01,above). The determination of what days of the week will be assigned either the 3/12.5
or the 4/10 shall be made by mutual agreement of the parties.
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266104.13 EL140-029
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Signed by the City: Signed by the Association:
Doug Willrnoru, City "fir Set. Mike Gill, POA President
Grev,Carpenter, City Manner
Debor-ah n, F na�°^°"� Brandon Btownina, Vice President
hA.zolla Dgkstm
m ,
14ufna- nruw Managef
Date Date
Page 36 October 1, 201..1 4 ]-September 30, 20183 MOU
266104.13 EL140-029
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COMPREHENSIVE MEl►"l ORA r l_J' UM
OF
UNDERSTANDING
October 1, 2014 — September 30, 2018
TABLE OF CONTENTS
Pagel October 1, 2014-September 30, 2018 MOU
266104.13 EL140-029
175
ARTICLE 1 GENERAL PROVISIONS
Section 1.01 Preamble Page 8
Section 1.02 Management Rights Page 8
Section 1.03 Savings Clause Page 9
Section 1.04 No-strike Clause Page 9
Section 1.05 Association Dues Deduction Page 9
Section 1.06 Association Administrative Time Page 9
Section 1.07 Association Hearing Cost Contribution Page 9
Section 1.08 Maintenance of Existing Benefits Page 10
Section 1.09 Non-Discrimination Page 10
ARTICLE 2 SALARY
Section 2.01 Salary Page 10
Section 2.02 Regular Rate of Pay Page 10
Section 2.03 Step Advancement-Accelerated Page l 1
Section 2.04 Notice Requirement to Withhold Step Page 11
Increase
ARTICLE 3 EDUCATION/CERTIFICATE INCENTIVE
Section 3.01 Educational Compensation Page 11
Section 3.02 Certification Requirement for Educational Page 12
Compensation
Section 3.03 Longevity Achievement on Merit Page 12
ARTICLE 4 TUITION AND BOOK REIMBURSEMENT PROGRAM
Section 4.01 Policy and Eligibility Page 13
Section 4.02 Undergraduate Studies Page 13
Section 4.03 Post-Graduate Studies Page 13
Section 4.04 Tuition Reimbursement Program Page 13
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ARTICLE 5 PROMOTIONS
Section 5.01 Salary Differential upon Promotion Page 14
Section 5.02 Educational Prerequisites for Promotional Page 14
Positions
ARTICLE NO-SMOKING CLAUSE
Section 6.01 Establishment Page 14
ARTICLE 7 OVERTIME COMPENSATION
Section 7.01 Pay for Public Relations Appearances Page 14
Section 7.02 Court On-Call Pay Page 14
Section 7.03 Call-Back Pay Page 15
Section 7.04 Court Call-Back Pay Page 15
ARTICLE 8 DIFFERENTIAL PAY
Section 8.01 Motor Officer,Canine Officer,Detective and Page 15
Special Assignment Pay
Section 8.02 Motorcycle Maintenance Page 15
Section 8.03 Canine Unit Page 15
Section 8.04 Bilingual Pay Page 16
ARTICLE 9 PHYSICAL FI'T'NESS INCENTIVE PROGRAM
Section 9.01 Purpose Page 16
Section 9.02 Department Policy Page 16
Section 9.03 Program Components Page 16
ARTICLE 10 COMPENSATORY TIME
Section 10.01 Maximum Accrual Page 17
Section 10.02 Shooting and Physical Fitness Bank Page 17
-Maximum Accrual
Section 10.03 Firearms Qualification Page 17
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266104.13 EL 140-029
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ARTICLE 11 HOLIDAY PAY
Section 11.01 Eligible Officers Page 18
ARTICLE 12 SICK LEAVE
Section 12.01 Payment of Sick Leave Accrual Page 18
After 10 Years Service
Section 12.02 Payment of Sick Leave Accrual Page 18
After 20 Years Service
Section 12.03 Payment on Disability Retirement Page 18
Section 12.04 Annual Sick Leave Payout Page 18
Section 12.05 Family Emergency Leave Page 19
ARTICLE 13 VACATION LEAVE
Section 13.01 Accrual Schedule For Employees Page 19
On or After July 1, 1994
Section 13.02 Accrual Schedule For Employees Page 19
Hired Before July 1, 1994
- Closed Participation
Section 13.03 Vacation Sell Back Page 20
ARTICLE 14 BEREAVEMENT LEAVE
Section 14.01 Maximum Leave Time Page 20
Section 14.02 Immediate Family Members Defined Page 20
ARTICLE 15 JURY DUTY
Section 15.01 Provision Page 20
ARTICLE 16 HEALTH BENEFITS
Section 16.01 Medical Insurance Continuation Page 21
-On Duty Death
Section 16.02 Optical,Dental,and Life Insurance Page 21
Section 16.03 Medical Contract Page 22
Section 16.04 City Medical Contribution Page 22
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Section 16.05 Body or Heart Scan Page 22
Section 16.06 Maximum Funding of Active/Retiree Ins.Prem. Page 22
ARTICLE 17 UNIFORM AND SAFETY EOUIPMENT
Section 17.01 Provision Page 22
ARTICLE 18 CELL PHONE STIPEND
Section 18.01 Cell Phone Stipend Page 22
ARTICLE 19 RETIREMENT BENEFITS
Section 19.01 PERS Retirement Formula Page 22
Section 19.02 PERS"Pick-Up" Page 23
Section 19.03 Optional Contract Provisions Page 23
Section 19.04 Minimum Service with City of El Segundo to Page 23
Receive Retirement Benefits
Section 19.05 Retiree Health Insurance Contribution Program Page 23
ARTICLE 20 DIRECT DEPOSIT and FLEXIBLE SPENDING ACCOUNT
Section 20.01 Direct Deposit Page 23
Section 20.02 Flexible Spending Account Page 24
ARTICLE 21 COMPUTER LOAN PROGRAM
Section 21.01 Initial Loan Page 24
Section 21.02 Prior&Outstanding Balances Page 24
Section 21.03 Requirements&Conditions Page 24
ARTICLE 22 MATERNITY POLICY
Section 22.01 Policy Page 24
ARTICLE 23 CATASTROPHIC LEAVE PROGRAM
Section 23.01 Definition of a Catastrophic Illness or Injury Page 25
Section 23.02 Eligible Employees for Donation and Program Page 25
Usage
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Section 23.03 Policy Procedures Page 25
ARTICLE 24 LAYOFF PROCEDURES
Section 24.01 Grounds for Layoff Page 25
Section 24.02 Notice to Employees Page 26
Section 24.03 At-Will Employees Page 26
Section 24.04 Procedures for Layoff Page 26
Section 24.05 Breaking Ties Page 26
Section 24.06 Reduction to a Vacant Position Page 26
Section 24.07 Displacement Rights Page 26
Section 24.08 Salary Placement Page 27
Section 24.09 Reemployment List Page 27
Section 24.10 Letter of Layoff Page 27
Section 24.11 Rights on Reemployment Page 27
Section 24.12 Appeal Page 27
ARTICLE 25 GRIEVANCE PROCEDURE
Section 25.01 Definition of Terms Page 27
Section 25.02 Time Limits Page 28
Section 25.03 Procedure Page 28
Section 25.04 Matters Excluded from the Grievance Page 29
Procedure
Section 25.05 Conferences Page 29
ARTICLE 26 POLICIES
Section 26.01 Occupational Injury and Illness Policy Page 29
Section 26.02 Disability Retirement Policy Page 29
Section 26.03 Fitness for Duty Policy Page 29
Section 26.04 POBR Limited Appeals Page 29
Section 26.05 Drug Free Work Place Policy Page 31
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ARTICLE 27 TERM OF AGREEMENT
Section 27.01 Term Page 31
ARTICLE 28 LIMITED-USE TIME OFF
Section 28.01 Limited-Use Time Off Page 32
ARTICLE 29 WORK SCHEDULE
Section 29.01 Work Schedule—Prior to January 2012 Bid Page 32
Section 29.02 Alternate Work Schedule—Post January 2012 Bid
Page 32
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MEMORANDUM OF UNDERSTANDING
betiveen the
EL SEGUNDO POLICE OFFICERS'ASSOCIATION,
and
THE CITY OF EL SEGUNDO,CALIFORNIA
ARTICLE 1 GENERAL PROVISIONS
Section 1.01 Preamble
This Memorandum of Understanding is entered into with reference to the following:
A. The El Segundo Police Officers' Association(hereinafter referred to as the "Association") is
the exclusively recognized employee organization for all personnel employed by the City of El
Segundo(hereinafter referred to as"City")in the unit of representation including the following
classifications and positions (hereinafter referred to as affected employees): Police Sergeant
and Police Officer. During the life of this agreement, such exclusive recognition may only be
modified pursuant to the provisions of City Resolution No.3208.
B. In the interest of maintaining harmonious relations between the City and the affected
employees,authorized representatives of the City Council of City and the Association have met
and conferred in good faith, exchanging various proposals concerning wages, hours and the
terms and conditions of employment of affected employees within the lawful scope of
representation of Association pursuant to California Government Code Sections 3500 et. seq.
and City Resolution Number 3208.
C. The authorized representatives of the City Council of City and the Association have reached a
mutual agreement as to certain wages,hours and other terms and conditions of employment of
the affected employees,this memorandum of which shall be submitted to the City Council of
City for its consideration and if adopted, for implementation of its terms and conditions by
appropriate ordinance,resolution or other lawful action. This Memorandum of Understanding
is a comprehensive statement of agreed-upon wages, hours and other terms and conditions of
employment
D. Unless otherwise provided for herein, all terms and conditions described herein shall be
effective February 21,2017 by the City Council.
Section 1.02 Management Rights
A. Except as limited by the specific and express terms of this Memorandum of Understanding,the
City hereby retains and reserves unto itself all rights, powers, authority, duty, and
responsibilities confirmed on and vested in it by the laws and the Constitution of the State of
California and/or United States of America.
B. The management and the direction of the work force of the City is vested exclusively in the
City,and nothing in this Memorandum of Understanding is intended to circumscribe or modify
the existing right of the City to direct the work of its employees;hire,promote,demote,transfer,
assign,and retain employees in positions within the City,subject to the rules and regulations of
the City; suspend or discharge employees for proper cause; maintain the efficiency of
governmental operations; relieve employees from duties because of lack of work;take action
as may be necessary to carry out the City's mission and services in emergencies; and to
determine the methods,means,and personnel by which the operations are to be carried out.
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266104.13 ELI 40-029 182
Section 1.03 Savings Clause
If any provision or the application of any provision of this Memorandum of Understanding shall be
rendered or declared invalid by any final court action or decree, or by reason of any preemptive
legislation,the remaining sections of this memorandum shall remain in full force and effect for the
duration of said memorandum.
Section 1.04 No-Strike Clause
A. The El Segundo Police Officers' Association agrees that during the term of this Memorandum
of Understanding their members employed by the City of El Segundo will not strike or engage
in any work stoppage or slowdown,engage in any concerted failure to report for duty,or fail to
perform their duties in whole or in part for the purpose of inducing, influencing, or coercing a
change in the conditions, or compensation, or the rights, privileges, or obligations of
employment.
B. The Association also agrees that their members employed by the City of El Segundo will not
refuse to cross a picket line in performance of their normal and customary duties,nor will the
aforementioned employee organization attempt to influence, either directly or indirectly,other
employees to honor an existing picket line in the performance of their normal and customary
duties as employees.
C. It is understood that any employee violating this provision may be subject to discipline up to
and including termination by the City.
D. It is understood that in the event this provision is violated the City may be entitled to withdraw
any rights, privileges or services provided for in this Agreement or in City policy from any
employee and/or the Association.
Section 1.05 Association Dues Deduction
The City agrees to:
A. Provide official dues deductions for all employees who subscribe to Association membership;
B. Provide official payroll deductions for City-approved Association insurance and welfare plans,
not to exceed five programs;
C. Provide the Association with a list of newly-hired employees in the representation unit monthly.
Section 1.06 Association Administrative Time
Association is granted a total of three hundred hours (as a group) per calendar year of paid
Association Administrative Leave (AAL) for the conduct of Association's business and for its
members to participate in activities that further the interests or prestige of the Association. These
activities shall include,but shall not be limited to attending the Peace Officers'Research Association
of California conference, attending other conference or seminars, instructional classes or
participating on various local or statewide committees or boards. AAL must be authorized by the
Association President and approved by the Police Chief.
Section 1.07 Association Hearing Cost Contribution
The Association will pay for one-half of the costs incurred in connection with Los Angeles County
Civil Service Commission hearings to a maximum of$3,000 per year.
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Section 1.08 Maintenance of Existing Benefits
A. This Memorandum of Understanding contains all of the covenants,stipulations and provisions
agreed upon by the parties.It is understood that all items relating to employee wages,hours and
other terms and conditions of employment not covered in this Memorandum of Understanding
are covered by existing ordinances, resolutions, policies, and practices of the City, as well as
the Personnel Rules and Regulations presently in effect. Therefore, for the life of this
agreement, neither party shall be compelled to meet and confer with the other concerning any
mandatory meet and confer issues whether specifically discussed prior to the execution of this
agreement or which may have been omitted in the discussions which led up to the execution of
this agreement,except as provided in this agreement or by mutual agreement of parties.
B. Nothing herein prevents the City and Association from meeting and consulting on the City's
Personnel Rules and Regulations which are within the scope of representation. However, the
mutual agreement of both the City and Association are required to effect any change.
Section 1.09 Non-Discrimination
A. The Association and the City recognize and agree to protect the rights of all employees to join
and/or participate in protected Association activities or to refrain from joining or participating
in Association activities.
B. The Association and the City agree that they shall not illegally discriminate against any
employee because of race, color, sex, age, national origin, political or religious opinions or
affiliations and shall act affirmatively to accomplish equal employment opportunities for all
employees.The Association and the City shall reopen any provision of this Agreement for the
purpose of complying with any final order of a Federal or State agency or court of competent
jurisdiction requiring a modification or change in any provision or provisions of this Agreement
in compliance with State or Federal anti-discrimination laws.
ARTICLE 2 SALARY
Section 2.01 Salary
The base salary schedule of unit classifications shall be as follows effective March 4, 2017 (also
incorporated as Exhibit I):
step Officer Base Salary Sergeant Base Satan
Step A $6298.02 $7890.12
Step B $6612.93 $8284.63
Step C $6943.58 $8698.86
Step D $7290.76 $9133.79
Step E $7655.28 $9590.49
Section 2.02 Regular Rate of Pay
This MOU periodically refers to the"regular rate of pay." The"regular rate of pay" is defined in
29 CFR§778.108 et.seq. The"definition"used in this MOU is for general reference and does not
override the specific definitions set forth in the FLSA. Therefore,as used in this MOU,the regular
rate of pay is the remuneration paid to or on behalf of the employee except gifts,travel expenses,
other reimbursable expenses, payments not mandated by the MOU or other rules/regulations,
retirement and insurance contributions by the City,overtime and holiday pay. These are examples
only and not intended to be an all-inclusive definition of the "regular rate of pay." Applicable
statutes/case law shall prevail over any MOU definitions inconsistent with statues/case law.
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266104.13 EL140-029 184
The regular rate of pay shall be calculated in dollars and cents rounded off to two(2)decimal places
to the right of the decimal point.
The parties acknowledge that there is a pending dispute between the parties as any City obligation
to include the value of the employer paid member contribution to PERS when calculating the regular
rate of pay. Without waiving any right, claim or defenses by the parties, it is understood that
commencing March 4,2017,the City shall not pay the employee's nine percent(9%)PERS member
contribution and consequently the employer paid member contribution of nine percent(9%) does
not apply to this bargaining unit and is not to be calculated as part of the regular rate of pay nor shall
it be applied to any leave payouts.
FLSA Work Period—The FLSA Work Period shall be defined as eighty(80)hours in a fourteen
(14)day period.
Paid Leave Exclusions—In determining an employee's eligibility for overtime compensation in a
work period, sick leave shall be excluded from the total hours worked except in instances of
Reimbursable Overtime or Forced Hire Overtime. Forced Hire Overtime is defined to mean when
an employee is forced by the Police Department to work or where the employee is subpoenaed or
ordered to testify in Court.
Section 2.03 Step Advancement-Accelerated
The Police Chief may recommend to the Human Resources Director for approval by the City
Manager that an employee receive an accelerated advancement of part or all of the next salary step
increase in the Basic Salary Range (A — E Steps) based on exemplary job performance. The
accelerated salary advancement shall not change the affected employee's anniversary date.
Section 2.04 Notice Requirement to Withhold Step Increase
The City shall have the option during or after the term of this agreement to provide employees
written notice of the intent to withhold a salary step increase and the reasons for same no later than
the end of the pay period which begins after the employee's anniversary date.
ARTICLE 3 EDUCATION/CERTIFICATE INCENTIVE
Section 3.01 Educational Compensation
Members of this bargaining unit hired before February 21,2017shall be frozen at their current
level of education compensation/POST Certificate compensation unless a Bachelor's degree is
obtained at any time or AA or is conferred/completed by February 21,2022 or a Master's Degree
in conferred/completed by September 30,2018. Therefore,employees hired on or before February
21,2017 are entitled to continued incentive compensation for their pre-existing possession of the
requisite college units/AA Degree/POST certificate/sworn law enforcement services as to POST
pay as set forth in Section 3.0 1,subsections 1-3. Such employees hired on or before February 21,
2017 are also eligible for education incentive upon conferral of a Bachelor's Degree or Master's
Degree as referenced above and more fully described in Section 3.0 1,subsections 4-5 The
Master's Degree incentive will be held in abeyance until the required years of service are met(if
not met prior to September 30,2018). Once obtained,the Bachelor's or Master's Degree pay
(whichever is applicable)shall be frozen unless promoted to Sergeant.
The only education incentive available to members of this bargaining unit hired after February 21,
2017 shall be the Bachelor's education incentive pay and once obtained,the Bachelor's degree pay
shall be frozen,unless promoted to Sergeant.
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Subject to the foregoing,employees shall be eligible for education incentive compensation as
follows:
1. Qualification for and possession of either 60 units,or AA degree,or Intermediate POST
Certificate and completion of two(2)years of sworn law enforcement service shall entitle
employee to the dollar amount in Exhibit 1 in the salary step to which the employee is
entitled.
2. Qualification for and possession of either 60 units,or AA degree,and Intermediate POST
Certificate and completion of two (2)years of sworn law enforcement service shall
entitle employee to the dollar amount in Exhibit 1 in the salary step to which the
employee is entitled.
3. Qualification for and possession of Advanced POST Certificate and completion of
three (3)years of sworn law enforcement service shall entitle employee to the dollar
amount in Exhibit 1 in the salary step to which the employee is entitled.
4. Qualification for and possession of Bachelor's degree and completion of three (3)years of
sworn law enforcement service shall entitle employee to the dollar amount in Exhibit 1 in the
salary step to which the employee is entitled.
5. Qualification for and possession of Master's degree and completion of four (4)years of
sworn law enforcement service shall entitle employee to the dollar amount in Exhibit 1 in the
salary step to which the employee is entitled.
6. Salary Schedule/Exhibit 1 is attached hereto and incorporated herein as though set forth in
full.
Section 3.02 Certification Requirement for Educational Compensation
Employees who participate in the Educational Reimbursement Program will be required to sign
the following agreement:
Educational Reimbursements—"I certify that I successfully completed the course(s),receiving at
least a grade of"C"or better"or a grade of"pass", if the course was offered on a pass/fail basis.
(Attach a copy of grade verification) "Further, I agree to refund the City or have deducted from
my final paycheck any educational reimbursement funds received under this program if I should
leave the City's employ,voluntarily or through termination,with cause,within one year after
completion of the course work for which I am to receive reimbursement,in accordance with the
following schedule."
Section 3.03 Longevity Achievement on Merit
1. Employees hired on or before February 21, 2017 shall be compensated for longevity in the
following circumstances,as is set forth in Exhibit I
A. Upon completion of five years of paid,full-time sworn law enforcement service
B. Upon completion of ten years of paid,full-time sworn law enforcement service
C. Upon completion of fifteen years of paid,full-time sworn law enforcement service
D. Upon completion of twenty years of paid,full-time sworn law enforcement service
E. Upon completion of twenty-six years of paid,full-time sworn law enforcement service
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2. Employees hired after February 21,2017 shall be compensated for longevity in the following
circumstances,as is set forth in Exhibit I
A. Upon completion of six years of paid,full-time sworn law enforcement service
B. Upon completion of thirteen years of paid,full-time sworn law enforcement service
C. Upon completion of twenty years of paid,full-time sworn law enforcement service
3. After qualifying for longevity pay,an employee shall cease to receive such pay during any time
period that: the employee does not meet the requirements for longevity; the employee is
suspended without pay; or the employee's most recent annual performance evaluation is rated
below standard or unsatisfactory. An employee who has lost his/her eligibility to receive this
benefit because of a substandard annual performance evaluation shall be evaluated quarterly
thereafter until the supervisor deems quarterly evaluations to be no longer necessary. Once an
employee receives his or her first performance evaluation, rated standard or above, the
longevity pay shall be reinstated on the first payroll period following the employee's
requalification and may not be removed until the employee receives a further below standard
or unsatisfactory annual evaluation.
ARTICLE 4 TUITION AND BOOK REIMBURSEMENT PROGRAM
Section 4.01 Policy and Eligibility
The following college-level tuition and book reimbursement program shall be applicable to all unit
members:
Section 4.02 Undergraduate Studies(Studies undertaken in pursuit of an Associate's or a Bachelor's degree).
A. The City shall reimburse each affected employee in an amount equal to 100% of tuition and
book expenditures incurred while employed by the City and while a student at any accredited
college or university having its campus in the State of California. However, the tuition
reimbursement described herein, shall not exceed the per-unit tuition cost required by the
University of California or California State University,whichever is higher.
B. Tuition and book reimbursement shall be provided only for those classes in which a certified
college or university transcript evidences the employee attaining a grade of"C" or better(or
where classes are taken "pass/fail," evidence must be provided of a "pass" grade) in classes
approved pre-enrollment by the Chief of Police or his/her designee.
Section 4.03 Post-Graduate Studies (Post-Graduate studies are defined as those undertake: in pursuit of a
degree beyond a Bachelor's).
A. The City shall reimburse each affected employee pursuing post-graduate studies in an amount
equal to 100%of tuition and book expenditures incurred while employed by the City and while
pursuing said studies at the University of California or California State University;
B. The City shall reimburse each affected employee pursuing post-graduate studies at other
accredited institutions, in an amount equivalent to 80% of the tuition and book expenditures
incurred while employed by the City and while pursuing said studies;
C. Tuition and book reimbursement shall be provided only for those classes in which a certified
university transcript evidences the employee attaining a grade of"C"or better(or where classes
Page 13 October 1, 2014-September 30, 2018 MOU
266104.13 EL140-029 187
are taken "pass/fail," evidence must be provided of a"pass" grade) in classes approved pre-
enrollment by the Chief of Police or his/her designee.
Section 4.04 Tuition Reimbursement Program—effective August 1,2003.
A. The City will reimburse each applicable employee for the cost of undergraduate and graduate
education,in an amount not to exceed 100%of the cost of tuition and book/supplies at UCLA
or UCI, whichever is higher. All employees who are enrolled in graduate or undergraduate
programs as of August 1, 2003, shall be permitted to complete their respective graduate or
undergraduate degrees under the terms of the former Tuition Reimbursement program (See
Sections 4.02 and 4.03 above).
B. Tuition and book reimbursement shall be provided only for those classes in which a certified
university transcript from an accredited institution having its campus in the State of California,
evidences the employee attaining a grade of"C"or better(or where classes are taken"pass/fail,"
evidence must be provided of a"pass"grade)in classes approved pre-enrollment by the Chief
of Police or his/her designee.
ARTICLE 5 PROMOTIONS
Section 5.01 Salary Differential upon Promotion
The City shall have the option to compensate supervisors newly appointed to their positions after
July 1, 1986 at a base rate as long as it is higher than the base rate of their subordinates(no minimum
5%pay differential),exclusive of longevity pay,educational incentive pay,and special assignment
pay.
Section 5.02 Educational Prerequisites for Promotional Positions
A. Any applicant seeking to participate in any segment of a Sergeant's examination,must possess
an Associate's Degree or higher degree or possess a transcript documenting sixty or more
semester units, or an equivalent amount of quarter or term units, earned towards a Bachelor's
Degree from a university or college accredited by POST standards.
B. An applicant seeking to participate in any segment of an examination for the positions of
Sergeant, Lieutenant or Captain must be qualified for and possess a Bachelor's degree at the
time of participating in any such segment(s)of the examination.
ARTICLE 6 NO-SMOKING CLAUSE
Section 6.01 Establishment
All personnel employed on or after July 1, 1988, shall, as a condition of initial and continued
employment,refrain from smoking and/or using tobacco products at any time on or off duty.
ARTICLE 7 OVERTIME COMPENSATION
Section 7.01 Pay for Public Relations Appearances
Police Officers and Police Sergeants who are required by the Chief of Police to make presentations
to community groups on an overtime basis shall be compensated at one and one-half times their
regular rate of pay.
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Section 7.02 Court On-Call Pay
A. Except as set forth below,off-duty personnel who are placed in on-call status for court during
either the morning or the afternoon session will receive three hours of paid overtime at a rate
of time and one-half his/her regular rate of pay as defined in this MOU for each session the
officer is in an on-call status. Off duty personnel who are placed in on-call status for court
during both the morning and the afternoon sessions will received six hours of paid overtime at
a rate of time and one-half his/her regular rate of pay.
Officers will not receive on call pay if they are:
1. Called into court that session(in which case the employee will receive call-back pay):
2. Ordered to report to work;
3. Already receiving pay from the City for any other reason(e.g.,IOD,administrative leave).
B. Officers shall not have the option of reporting to work in lieu of being in an on-call status.
C. Officers who are in an on-duty status are not eligible for court on-call pay.
Section 7.03 Call-Back Pay
A minimum of 4 hours of work time at one and one-half the employee's regular rate of pay shall
be credited for all call backs.
Section 7.04 Court Call-Back Pay
A. An officer called into court while off duty shall be paid overtime for all time served plus travel
time(per Department General Order)or three hours(at time and one-half),whichever is greater.
"Off-duty" for the purposes of this section means the officer is not on duty, on paid
administrative leave,on paid IOD leave,or being paid for any other reason.
B. The City will pay$2.00 per meal for police officers required to be in attendance at court during
meal periods.
ARTICLE 8 DIFFERENTIAL PAY
Section 8.01 Motor Officer,Canine Officer,Detective and Special Assignment Pay
The City shall pay motor officers a monthly$511.01 (Police Officer)or$640.19(Sergeant.)
The City shall pay detectives, canine officers and employees designated by the Chief of Police as
having special assignments,$425.84 per month.
Section 8.02 Motorcycle Maintenance
By and through the Association, those unit members assigned to motorcycle duty agree that the
above monthly stipend is reasonably necessary to provide for the cleaning and maintenance of the
assigned motorcycle and that this stipend is intended to compensate unit members assigned to
motorcycle duty for all off duty hours spent cleaning and maintaining their assigned motorcycle, in
compliance with the FLSA and interpretive cases and rulings.
The parties acknowledge that the FLSA, which governs the entitlement to compensation for
motorcycle cleaning and maintenance,entitles the parties to agree to a reasonable number of hours
per month for the performance of off duty maintenance and cleaning duties. The hours represented
by the above stipend in this agreement were determined after an actual inquiry of the officers
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assigned to motorcycle duty,as addressed by Leever v. City of Carson City,360 F.3d 1014(9"Cir.
2004.) It is the intent of the parties through the provisions of this section to fully comply with the
requirements of the FLSA. In addition,all parties believe that this section of the MOU does comply
with the requirements of the FLSA.
Since at least 2000, the method of agreeing upon the above stipend and its amount have been in
accord with requirements of the FLSA.
Section 8.03 Canine Unit
By and through the Association,those unit members assigned to canine duty agree that the above
monthly stipend is reasonably necessary to provide for the care and maintenance of the assigned
canine and that this stipend is intended to compensate unit members assigned to canine duty for all
off duty hours spent caring and maintaining for their assigned canine,in compliance with the FLSA
and interpretive cases and rulings.
The parties acknowledge that the FLSA,which governs the entitlement to compensation for canine
care and maintenance, entitles the parties to agree to a reasonable number of hours per month for
the performance of off duty care and maintenance duties. The hours represented by the above
stipend in this agreement were determined after an actual inquiry of the officers assigned to canine
duty, as addressed by Leever v. City of Carson City, 360 F.3d 1014(9'Cir. 2004.) It is the intent
of the parties through the provisions of this section to fully comply with the requirements of the
FLSA. In addition, all parties believe that this section of the MOU does comply with the
requirements of the FLSA.
Since at least 2000, the method of agreeing upon the above stipend and its amount have been in
accord with requirements of the FLSA.
Section 8.04 Bilingual Pay
The City will be responsible for utilizing a standardized, industry accepted test to determine
applicants' qualification for Bilingual Pay. An employee who demonstrates conversational fluency
in Spanish(or another language designated by the Police Chief,)and is assigned to duties in which
language skills are regularly used, shall be entitled to premium compensation of$283.90 (Police
Officer)or$355.66(Sergeant)monthly.
ARTICLE 9 PHYSICAL FITNESS INCENTIVE PROGRAM
Section 9.01 Purpose
It is the purpose of the El Segundo Police Department Physical Fitness Program to improve the level
of physical fitness and health among sworn police personnel so that their field performance will be
enhanced and also to improve their overall degree of wellness as an enrichment to their personal
lives as well as a productivity benefit to the City.
Section 9.02 Department Policy
It will be the policy of the Police Department to work with officers individually and assist those that
need to improve their lifestyle habits in order that fitness levels can be improved. There is no
"failure" in participation,only the identification of needs and the recognition of strengths.
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Section 9.03 Program Components
The Physical Fitness Program will consist of two basic components;they are a fitness examination
and a fitness assessment.
A. Fitness Examination:
The examination will be comprehensive and will include the cardio-vascular system, the
pulmonary function, a complete blood work-up, body composition analysis, and the lower
digestive tract as well as a strength assessment. It will also include a complete medical history
review with a physician and a subsequent review of the findings as well as an
exercise/nutritional prescription.
B. Fitness Assessment:
1. The fitness assessment is the voluntary component of the program and will be administered
by a department fitness coordinator and fitness committee.
2. The assessment will be a test to measure components of physical fitness which are:
a. Cardio-vascular
b. Strength
c. Body composition
d. Flexibility
The assessment will be administered quarterly and will apply standards developed and used
by the Cooper Aerobics Institute, Dallas, Texas, and will include sliding scales based on
age and sex.
3. From the assessment will be developed a profile which will categorize participants into
levels of fitness. Incentive provisions would then reward participants depending upon their
fitness level.
4. Rewards would also be available for significant achievements and improvements. These
rewards will be in the form of T-shirts,sports bags, sporting equipment and other similar
incentives. It is thought that these types of rewards could be influential in maintaining
interest and enthusiasm in those participants who would not otherwise qualify for fitness
achievement categories.
ARTICLE 10 COMPENSATORY TIME
Section 10.01 Maximum Accrual
A separate bank shall be established for the accumulation of compensatory time off, with a
maximum accrual of eighty (80) hours. The time bank shall be divided into separate banks for
physical fitness and compensatory time off and the compensatory time bank shall be credited first
with the remainder credited to the fitness pay.
Section 10.02 Physical Fitness Bank-Maximum Accrual Fitness Compensation
A separate bank shall be established for the accumulation of physical fitness time off, with a
maximum accrual of fifty(50)hours. City has the option to pay the employee or increase the time
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off bank for physical fitness bonus after 50 hours,with no payoff of accrued time upon separation.
Section 10.03 Firearms Qualification
Police Officers and Police Sergeants will be compensated at their regular hourly rate of pay for
firearms qualification as follows:
Class 1-lours per Quarter l3 Calendar Months-)
Distinguished Expert 8 hours
Expert 6 hours
Sharpshooter 4 hours
Marksman 2 hours
Qualifying 0 hours
ARTICLE 11 HOLIDAY PAY
Section 11.01 Eligible Officers
Personnel who regularly work holidays shall be credited with 120 hours of paid holiday leave in
their holiday bank.
ARTICLE 12 SICK LEAVE
Section 12.01 Payment of Sick Leave Accrual-After 10 Years Service
Employees,upon separation,after ten(10)years of service as a sworn law enforcement officer,will
be compensated 50%of their accumulated,unused sick leave at the employee's regular rate of pay,
excluding the nine percent(9%)PERS member share,in effect at the time of separation. Effective
October 1,2017, sick leave payment shall be at the employee's base rate of pay. The exclusion of
the 9%PERS members share from calculation of the regular rate of pay is without prejudice to any
rights, claims, or defenses by the parties regarding the pending dispute previously referenced in
Section 2.02.
Section 12.02 Payment of Sick Leave Accrual-After 20 Years Service
Upon an employee's separation after twenty (20) years of service as a sworn law enforcement
officer, the City will pay the employee for 100%of his/her accumulated, unused sick leave at the
employee's regular rate of pay, excluding the nine percent(9%)PERS member share, in effect at
the time of separation. Upon completing twenty(20)years of service and age 47,an employee may
elect to cash out one-third of earned,unused sick leave,prior to separation,for a period not to exceed
three years,up to the maximum dollar value of deferred compensation"catch up"permitted by law.
In no event,can an employee cash-out a cumulative total greater than that permitted herein,and in
no event shall the post-distribution sick leave balance be less than 120 hours. Effective October 1,
2017,sick leave payment,including the"catch-up"into the employee's 457 deferred compensation
account,shall be at the employee's base rate of pay.The exclusion of the 9%PERS members share
from calculation of the regular rate of pay is without prejudice to any rights,claims,or defenses by
the parties regarding the pending dispute previously referenced in Section 2.02.
Section 12.03 Payment on Disability Retirement
Employees separating from service because of a disability retirement,after five(5)years of service
as a sworn law enforcement officer, will be compensated at 90% of the employee's accumulated,
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unused sick leave at the employee's regular rate of pay, excluding the nine percent (9%) PERS
member share. Effective October 1,2017,sick leave payment shall be at the employee's base rate
of pay.The exclusion of the 9%PERS members share from calculation of the regular rate of pay is
without prejudice to any rights, claims, or defenses by the parties regarding the pending dispute
previously referenced in Section 2.02.
Section 12.04 Sick Leave Maximum Accrual and Annual Sick Leave Payout
Effective the date of adoption of this MOU by the City Council, employees shall accumulate sick
leave at the rate of 3.7 hours per payroll period paycheck accumulation for each month's service
not to exceed a maximum of eight hundred(800)hours.Effective the date of adoption of this MOU
by the City Council,on or about December 10 of each year,employees who maintain a balance of
800 hours of sick leave accrual shall be paid for seventy-five percent (75%) of the sick leave
accumulated and not used during the preceding twelve month period at the employee's base rate of
pay.
The ten(10)members of this bargaining unit listed in Exhibit II shall be paid for hours in excess of
eight hundred (800) at their regular rate of pay,-excluding the nine percent (9%) PERS member
share,upon ratification of the 2014-2018 Memorandum of Understanding. However,the exclusion
of such 9%PERS members share from calculation of the regular rate of pay is without prejudice to
any rights,claims,or defenses by the parties regarding the pending dispute previously referenced in
Section 2.02.
Section 12.05 Family Emergency Leave/Sick Leave Utilization
Employees shall have the right to use nine (9) days of accumulated sick leave for family
emergencies. Emergencies are generally of a medical nature, for illness or injury of a family
member. Notwithstanding the foregoing, the City shall comply with the Federal and State
regulations of the Family and Medical Leave Act, California Family Rights Act, Healthy
Workplaces,Healthy Families Act of 2014("Paid Sick Leave Law"—AB 1522)and other applicable
family leave laws. Depending upon the applicable leave law,"family member"may be defined as
including,but not limited to,children,parents(of employee,spouse,or registered domestic partner),
spouse,registered domestic partner,siblings,grandchildren,or grandparents.
ARTICLE 13 VACATION LEAVE
Section 13.01 Accrual Schedule—For Employees Hired,On or After July 1, 1994
Vacation for employees hired on or after July 1, 1994, shall be accrued pursuant to the following
schedule:
A. From commencement of the 1 st year of service through and including completion of the 51h year
of service—96 hours per year.
B. From commencement of the 6th year of service through and including completion of the 10'h
year of service— 120 hours per year.
C. From commencement of the 11th year of service through and including completion of the 151h
year of service— 144 hours per year.
D. From commencement of the 16th year of service through and including completion of the 161h
year of service— 176 hours per year.
E. From commencement of the 17"year of service and for all years of service thereafter up to and
including the 251 year—an additional 8 hours per years of service(i.e., 17 years= 184 hours,
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18 years= 192 hours, 19 years=200 hours. . .25 years and each year thereafter=248 hours).
Effective July 15,2007,the scale of hours for employees with 17 or more years of service will
increase by 8 hours(i.e., 17 years= 192 hours, 18 years=200 hours, 19 years=208 hours . . .
25 years and each year thereafter—256 hours).
Section 13.02 Accrual Schedule-For Employees Hired Before July 1, 1994
Vacation for employees hired before July 1, 1994 shall be accrued in accordance with the following
schedule:
A. For the first seven years of continuous service with the City—96 hours per year.
B. After seven years and until the completion of fourteen years of continuous service—136 hours
per year.
C. After fourteen years of continuous service and until the completion of sixteen years of
continuous service— 176 hours per year.
D. From commencement of the 17`h year of service and for all years of service thereafter up to and
including the 25'x'year—increasing 8 hours per year of service(i.e., 17 years= 184 hours, 18
years = 192 hours, 19 years =200 hours . . . 25 years and each year thereafter=248 hours).
Effective July 15,2007,the scale of hours for employees with 17 or more years of service will
increase by 8 hours(i.e., 17 years= 192 hours, 18 years=200 hours, 19 years=208 hours . . .
25 years and each year thereafter=256 hours)
Section 13.03 Vacation Sell Back
Commencing February 21,2017,the City will allow employees in the Association to sell back 100%
of their annual vacation accrual at the base rate of pay during a single payroll period to be determined
each fiscal year by the employee. The vacation sell back option is available for use by the employee
after completion of one year of service with the City.All vacation payouts shall be at the base rate
of pay and shall not include the nine percent(9%) PERS member share. The exclusion of the 9%
PERS members share from calculation of the regular rate of pay is without prejudice to any rights,
claims, or defenses by the parties regarding the pending dispute previously referenced in Section
2.02.
ARTICLE 14 BEREAVEMENT LEAVE
Section 14.01 Maximum Leave Time
The practice of granting three(3)working days of bereavement leave per incident shall be increased
to 40 hours per incident in those circumstances where travel to a funeral or other memorial
proceeding is 500 or more miles one way as measured from the El Segundo City Hall.
Section 14.02 Immediate Family Members Defined
The definition of the "immediate family" whose funeral or memorial proceeding qualifies for use
of bereavement leave, shall include the children, parents, siblings, grandparents of the employee,
the employee's spouse or significant other.
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ARTICLE 15 JURY DUTY
Section 15.01 Provision
Employees shall be entitled to a leave of absence for Jury Duty, subject to compliance with all of
the following conditions:
a. The employee must provide written notice of the expected Jury Duty to his or her supervisor as soon
as possible,but in no case later than 14 days before the beginning of Jury Duty(defined as the date
on which the employee is directed by jury summons to either commence telephone contact with the
jury administrator and/or appear in court.)
b. During the first two weeks of Jury Duty,an employee shall be entitled to receive his or her regular
compensation.
c. For any portion of Jury Duty that extends beyond the first two weeks, such extended Jury Duty
period shall be without pay unless,the employee presents written evidence that the court estimated
during voir dire that the trial would be of two or less weeks duration, or in the alternative the
employee presents written evidence that he/she advised the court that City compensation was limited
to two weeks,that the employee asked to be excused because of this hardship,and the request was
denied.
d. Any compensation for the first two weeks of Jury Duty, except travel reimbursement pay,must be
deposited with the Director of Human Resources.
e. While on Jury Duty, the employee must report to work—during any portion of a day that the
employee is relieved of Jury Duty for three or more consecutive hours.
f. The employee must provide documentation of his or her daily attendance on Jury Duty.
ARTICLE 16 HEALTH BENEFITS
Section 16.01 Medical Insurance Continuation-On Duty Death
A. If it is determined by the Workers'Compensation Appeals Board and/or the Public Employees'
Retirement System that an Association member has died as a direct and proximate result of the
performance of duties in the course and scope of his/her employment, then the City shall
continue to make group medical insurance premium payments on behalf of the surviving spouse
until age 65, Medicare eligibility, whichever comes first, and to the children of the deceased
officer until age 18. Said medical premium payments on behalf of the children of a deceased
officer shall continue if at age 18,the child commences uninterrupted college enrollment, but
not to exceed the age of 23.
B. The City-paid medical insurance premiums described herein shall be in an amount required to
fund the level of medical insurance benefits which the deceased officer was receiving at the
time of his/her death. For example,if at the time of death,the officer was enrolled in a specific
HMO Plan,then future premium payments made pursuant to this article shall be in an amount
required to maintain comparable plan benefits.
Section 16.02 Optical,Dental,and Life Insurance
The City will pay 100%of the premiums for the agreed upon dental, optical and life insurance for
employees and eligible dependents to the maximum dollar amount of$85 per month. Effective
August 1,2005,the City's maximum dollar contribution will be increased to$135 per month. The
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City will apply the maximum dollar amount to the payment of the various premiums in the following
order of precedence: optical insurance first,then life insurance,and finally dental insurance
A. The City will adopt a dental plan and pay the premium cost for employees only. The City
reserves the right to determine the insurance carrier with whom the City will contract for
coverage;however,the City agrees to consult with employees through the insurance committee
and consider all suggestions and presentations on the insurance plan to be purchased.
B. The City will provide every member of the Association with$10,000 of life insurance at City
cost. The City reserves the right to determine the insurance carrier with whom the City will
contract for coverage.
C. The City shall make available any city-wide improvements to the dental benefit, to the
Association.
D. Selection of the vision insurance plan carrier shall be made by the City.
Section 16.03 Medical Contract
The City contracts with the California PERS for the Public Employees' Medical and Hospital Care
Program for medical insurance.
Section 16.04 City Medical Contribution
Effective through March 31,2017,the maximum monthly medical contribution by the City is
$1334.91 per employee per month. Effective April 1,2017,the rate shall increase to$1425.02.
The rate of$1425.02 shall remain in effect for the term of this MOU.
Employee Assistance Program—The City shall provide a basic level of service to employees at
City cost. Basic level shall consist of three(3)sessions per member/per incident/per year.
Employees may voluntarily enroll in the EAP/Outpatient tier at their own cost;the current
monthly rate is$9.52 and is subject to change.
Section 16.05 Body or Heart Scan
Commencing July 1,2008,each employee shall be eligible to receive a"body or heart scan"to be
conducted once every two(2)years at City expense. Eligibility for the "body or heart scan"shall
be determined by the examining physician at the Westchester Medical Group/Center for Heart and
Health during the employee's annual examination pursuant to the July 3, 2003 FITNESS FOR
DUTY POLICY. The physician shall determine whether or not undertaking a"body or heart scan"
is reasonable and appropriate.
ARTICLE 17 UNIFORM AND SAFETY EOUIPMI N,r
Section 17.01 Provision
The City shall provide required uniforms and safety equipment to eligible employees. For purposes
of this article, safety equipment shall include a weapon selected by the Police Chief. Effective the
date of adoption of the MOU,the uniform allowance shall no longer be provided to members of this
bargaining unit.
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ARTICLE 18 CELL PHONE STIPEND
Section 18.01 Monthly Stipend
Employees designated by the Chief of Police may receive an eighty dollar($80)monthly stipend to
offset the cost of utilizing their personal devices for work-related purposes.
ARTICLE 19 RETIREMENT BENEFITS
Section 19.01 PERS Retirement Formula
A. The City has implemented the 3%at 50 PERS retirement formula for all affected employees.
B. Tier II-Employees covered by classifications in this bargaining unit who are hired on or after
October 6.2012 and are otherwise not a"new employee"and/or"new member"of CalPERS under
Government Code Section 7522.04 of AB340,also known as the California Pension Reform Act of
2013,shall be subject to the 3%@55 retirement formula.
C. Effective January 1,2013,new safety employees and/or members,as defined by AB340,will be
subject to the 2.7%0,,57 retirement formula as well as all other statutory requirements established
by AB340.
Section 19.02 PERS Payment Pickup
Employees who are"classic"members, as defined by the California Pension Reform Act of 2013
(AB340),shall pay their statutorily required nine percent(9%)employee contribution to CalPERS
effective March 4, 2017 and simultaneously with salary increases identified in Section 2.01 (ie
employees shall pay an amount equal to 9%of compensation earnable as the employee contribution
to PERS). In accordance with Resolution No. 4497 the City shall treat this contribution as an
employer contribution for purposes of employee federal and state income tax withholding as
authorized by Internal Revenue Code(IRC)Section 414(h)(2).
Section 19.03 Optional PERS Contract Provisions
A. The City shall provide"Level 4" 1959 Survivors Benefits in accordance with Government Code
§21574.
B. The City shall provide Pre-Retirement Option 2W Death Benefit in accordance with
Government Code§21548.
C. The City shall provide the Single Highest Year formula for"classic"members only as defined
by AB340,in accordance with Government Code Section§20042.
Section 19.04 Minimum Service with City of El Segundo to Receive Retirement Benefits
Employees who retire must have earned service credit with CalPERS for a minimum of five (5)
years to receive the following benefits: the option of continuing to participate in the City's group
insurance programs and the right to receive a contribution toward medical insurance for the retiree
and 1 dependent.In addition,employees are eligible for payments of unused sick leave pursuant to
Article 12.
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Section 19.05 Retiree Health Insurance Contribution Program
The City will contribute to a retiree health insurance contribution program for retirees who
participate in the Public Employees'Medical and Hospital Care Program. The program will provide
for the following maximum contribution:
Year of Retirement Amount of Monthly Contribution
1995 and after Average dollar cost of the premium for an
employee and 2 or more dependents for the
HMO's available to employees under PEMHCA
ARTICLE 20 DIRECT DEPOSIT and FLEXIBLE SPENDING ACCOUNT
Section 20.01 Direct Deposit
It is agreed between the City and the Police Officers' Association that it is in the mutual interest of
the City and its employees that all covered employees utilize the currently available direct deposit
system. Employees who do not desire to utilize direct deposit shall make their wishes known in
writing to the City's Director of Finance, together with a statement of their reasons therefore.
Exceptions to this direct deposit policy shall not be unreasonably denied.
Section 20.02 Flexible Spending Account
The City will maintain the Flexible Spending Account pursuant to the terms and conditions of the
Internal Revenue Code.
ARTICLE 21 COMPUTER LOAN PROGRAM
Section 21.01 Initial Loan
All participants in the loan program will be eligible for an initial,interest free loan in the amount of
$4,000(four thousand dollars).
Section 21.02 Prior and Outstanding Balances
An employee with an outstanding balance on a prior computer loan as of July 1, 1997, will have
that amount currently due from the previous loan subtracted from the amount the employee can
borrow interest free under this program.
Section 21.03 Requirements and Conditions
A. Subsequent loans or amounts in excess of the above maximum interest free loan,would be at
the currently interest rate of 3%. All loans would include a 36-month repayment term.
B. Eligible purchases shall be expanded to include ergonomic-related furniture and equipment.
C. Anti-viral software shall be required as a prerequisite in granting requested loans.
D. City would retain title, as security, to any equipment purchased with funds from the above
described loans, until such time as the loan is fully paid off. City is to be notified of any
exchange or updating of equipment.
E. The practice of"refinancing" to the maximum loan amount is prohibited. "After-the-fact"
financing is allowed only with prior approval of the Director of Finance or his/her designee.
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F. Loans shall be repaid through payroll deductions over a 3 year period. Outstanding loan
balances must be paid off at the time that an employee separates from City service and the City
shall be authorized to recover any loan balance by making deductions from the employee's final
check.
ARTICLE 22 MATERNITY POLICY
Section 22.01 Policy
An officer to may transfer to a light duty assignment,at any point during pregnancy,with
physician verification of a need for placement in a light duty assignment. Additionally,an officer,
upon return from leave of absence,will resume her previous assignment or bid on a position
wherever possible.
ARTICLE 23 CATASTROPHIC LEAVE PROGRAM
Section 23.01 Definition of a Catastrophic Illness or Injury
A catastrophic illness or injury is a chronic or long-term health condition that is incurable, or so
serious that,if not treated,would likely result in a long period of incapacity.
Section 23.02 Eligible Employees for Donation and Program Usage
A. All permanent full-time or part-time sworn employees will donate 6.00 hours of either sick
leave,vacation or compensatory leave time,per year,to the catastrophic leave bank,until a unit
total of 1,000 hours have been contributed to the catastrophic leave bank. Employees may
donate additional time to the catastrophic leave bank by completing a CatastroDhic Leave Tine
Donation Request Form prior to donating more accumulated leave time. Employees, or their
designated representative,requesting use of the leave bank must complete a Request to Receive
Catastrophic Leave Tune Foram as soon as possible prior to,or within a reasonable time frame
after, catastrophic illness or injury. Completed forms must be submitted to the Director of
Human Resources/Risk Management or his/her designee.
B. Forms are available from the Human Resources Department. The Human Resources
Department will maintain all Catastrophic Leave Policy materials.
Section 23.03 Policy Procedures
A. Administration - This bank will be administered by a joint employer/employee committee
composed of two(2)representatives from the El Segundo Police Officers'Association,one(1)
from the Human Resources Department and one(1)from the Finance Department.
B. Donation Reouests - In addition to the July 1 mandatory donation, eligible employees may
transfer additional accrued sick leave, vacation or compensatory leave time for donation to an
employee, or employees experiencing catastrophic illness/injury and who have exhausted all
other personal leaves. Donated time can only be made in increments of four (4) hours.
Additionally, employees shall designate whether their 6.00 hour contribution made to the
catastrophic leave bank shall be made from the sick, vacation or compensatory leave banks.
Should recipient employees not use all their allocated donated time,any balance will remain in
the bank for future utilizations.
C. Transfer requests will be reviewed by the Catastrophic Leave Committee for approval and for
verification that the donating employee maintains the required minimum 100 leave hours after
his or her donation.
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D. Donations of accumulated time are irrevocable.
E. Catastrophic leave shall not be used to supplement leaves due to industrial injuries or illness.
However,catastrophic leave may be used to supplement long-term disability benefits.
ARTICLE 24 LAYOFF PROCEDURES
Section 24.01 Grounds for Layoff - Whenever, in the judgment of the City Council, it becomes necessary to
reduce the workforce,an employee may be laid off,reduced in classification or displaced by another
employee. Such layoff,reduction or displacement shall result from action of the City Manager or
his or her designee. The City Manager shall recommend to the City Council each classification to
be affected by any such change.
Section 24.02 Notice to Emntovees-An employee filling a full time position shall be given fourteen(14)calendar
days prior notice of layoff. Employees transferred, reduced or displaced shall be given five (5)
calendar days' notice. The City Council may approve a reduction in the notice requirements, if so
recommended by the City Manager.
Section 24.03 At-'Will Employees -The City Manager retains the right to layoff or alter the work assignment of
the following employees at any time without notice or right of appeal: emergency employees,
temporary or seasonal employees, part-time employees, original probationary employees,
promotional probationary employees and employees designated at-will. The promotional
probationary employee shall revert to his/her previously held classification and position without loss
of seniority.
Section 24.04 Procedures for Layoff-A permanent employee in a classification affected by a reduction in force
shall be laid off based on seniority in City service,that is the employee with the least City service
shall be laid off first, followed by the employee with the second least City service, etc. Seniority
shall be determined by hire date. City seniority shall be used to effectuate the procedures set forth
in this Article. Seniority for part-time employees shall be calculated as one-half(%z)time from the
date of hire with the City.
Section 24.05 Breaking Tics - In cases where two or more employees have the same date of hire (i.e. equal
seniority),retention points for job performance shall be credited on the basis of the average of the
overall evaluation ratings for the last three(3)years, provided the last rating had been filed more
than thirty(30)days prior to the date of the layoff notice. Retention points are as follows:
Above Standard - 24 points
Standard - 12 points
Below Standard - 0 points
In the event of a tie in seniority,the employee with the lowest average of retention points shall be
laid off first. In the event that one or more of the affected employees do not have overall evaluation
ratings for the last three(3)years on file,ties shall be broken by a coin toss.
Section 24.06 Reduction to a Vacant Position -An employee designated for layoff as a result of abolition of a
position or classification may be offered appointment to a vacant position in a lower classification,
if the employee is qualified by education and/or experience for such position. If there is more than
one qualified employee to be offered such appointment(s),the offer(s)shall be based on seniority,
with the employee with the highest seniority offered the position first,then the next highest seniority,
etc. If the employees have the same seniority,then the procedure for breaking ties set forth above
shall apply. An employee accepting such appointment shall be placed on the step for the lower
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classification most closely corresponding, but in no case higher, than the salary step of his/her
previously held position, and the employee will be assigned a new salary anniversary date on the
effective date of the appointment.
Section 24.07 17isnlacement Ri0hts
A. An employee designated for layoff as a result of abolition of a position or classification may
displace ("bump") an employee in a lower classification in which the employee has prior
service, provided the laid off employee has greater seniority than the employee in the lower
classification.
B. An employee designated for layoff with greater seniority may displace("bump") a less senior
employee in a lower classification,for which he/she is immediately qualified to perform.
Section 24.08 Salary Placement
An employee who is assigned to a lower classification as a result of a displacement(bump)shall be
placed on the step of the salary range of the new classification,which is closest to the compensation
of the employee in the previous classification, but in no case higher, and the employee will be
assigned a new salary anniversary date on the effective date of the appointment. The employee
shall,however,retain seniority while his/her name remains on reemployment list or lists.
Section 24.09 Recimilovment List
The names of permanent employees who have been laid off under this section(including employees
who have bumped down) shall be placed, in order of seniority from highest to lowest, on a
reemployment list for their classification or any lower classification for which the employee is
qualified by education and/or experience. Persons on such lists shall retain eligibility for
appointment therefrom for a period of three years from the date their names were placed on the list.
As a vacancy within a classification or lower related classification becomes available, the name
appearing at the top of the list shall be offered the opportunity to fill the vacancy. The name of an
individual selected from the list to fill the vacancy who refuses the reemployment offer shall be
permanently removed from the reemployment list without right of appeal. Laid-off employees do
not earn seniority credit or benefits while on the reemployment list.
Section 24.10 Letter of Lavoff
The City shall provide all employees who were laid off from the City a service letter setting forth
that the employee was laid off and is eligible for reemployment. Those employees who were
displaced to lower positions will be granted, upon the employee's request, a letter from the City
stating the employee was reduced in status as a result of a layoff and is eligible for reemployment
to the higher level position.
Section 24.11 Rights on Reemolovment
If a person is reemployed by the City within three years,the employee's seniority, sick leave and
vacation accrual rates shall be reinstated. Any accumulated sick leave and/or vacation earnings shall
also be reinstated to the extent that the employee did not receive compensation for such earnings at
the time of layoff. Upon reemployment, employees will be placed on the same salary step held at
the time of layoff.
Section 24.12 Appeal
An employee who 1)has not been provided a letter of layoff,per Section 24.10,the employee shall
be treated as if he/she had been terminated for disciplinary purposes and shall be permitted to appeal
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the decision per the Disciplinary Appeal Procedure;or 2)has not been provided proper bumping or
displacement rights,may file an appeal to the Director of Human Resources/Risk Management.
ARTICLE 25 GRIEVANCE PROCEDURE
Section 25.01 Definition of Terms
Grievance - A grievance is an alleged violation, misinterpretation or misapplication of a specific
written departmental or agency rule or regulation or a specific provision of a Memorandum of
Understanding. A grievance is distinct from an appeal arising from disciplinary action in that it a
grievance is a violation, misinterpretation or misapplication of a specific written departmental or
agency rule and/or policy or specific provision of a Memorandum of Understanding.
Grievant - A grievant is an employee or group of employees adversely affected by an act or
omission of the agency.
Day-A day is a business day(Monday-Friday).
Immediate Supervisor-The first level supervisor of the grievant.
Section 25.02 Time Limits
A. Compliance and Flexibility
With the written consent of both parties, the time limitation for any step may be extended or
shortened.
B. Calculation of Time Limits
Time limits for the appeal provided in each level shall begin the day following receipt of a
written decision or appeal by the parties.
C. Failure to Meet Time Limits
Failure at any level of this procedure to communicate the decision on a grievance by the City
within the specified time limits shall permit lodging an appeal at the next level of the procedure
within the time allotted had the decision been given. If the grievance is not processed by the
grievant or grievants in accordance with the time limits,the decision last made by the City shall
be deemed final.
Section 25.03 Procedure
Grievances will be processed as follows:
A. Level I-Within ten days of the date the employee reasonably knew or should have known of
the incident giving rise to the grievance, the employee should make an effort to resolve the
grievance informally with the employee's immediate supervisor. The supervisor shall hold
discussions and attempt to resolve the grievance within five(5)days.
B. Level II-If the grievance is not resolved at Level I,the grievant may submit a written grievance
to the second level supervisor within five(5)days following the expiration of time at Level I.
1. Procedure for I+dine a Grievance- In filing a grievance, the employee should set forth
the following information:
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a. If possible, the specific section of the departmental or agency rules or regulations
allegedly violated,misinterpreted or misapplied.
b. The specific act or omission which gave rise to the alleged violation,misinterpretation
or misapplication.
c. The date or dates on which the violation,misinterpretation or misapplication occurred.
d. The documents, witnesses or other evidence which support the grievant's position,
which are known to the grievant at the time of filing the grievance,shall be presented
with the grievance and may be supplied after the initial filing of the grievance.
e. The remedy requested.
C. Level III - If the grievance is not resolved by the second level supervisor, the grievant may
present the grievance in writing to the department head within five(5)days. The department
head will respond in writing within ten(10)days.
D. Level IV - If the grievance is not resolved by the department head, the grievant may present
the grievance in writing to the City Manager within five(5)days. The City Manager or designee
will conduct an informal hearing and render a decision. Each party shall have the right to
present witnesses and evidence at the hearing. The conclusions and findings of this hearing
shall be final.
Section 25.04 Matters Excluded from the Grievance Procedure
A. The grievance procedure is not intended to be used for the purpose of addressing requests or
changes in wages,hours or working conditions.
B. The procedure is not intended to be used to challenge the content of employee evaluations or
performance reviews beyond the department head.
C. The procedure is not intended to be used to challenge the merits of a reclassification, layoff,
transfer,denial of reinstatement,or denial of a step or merit increase.
D. The procedure is not intended to be used in cases of reduction in pay,demotion,suspension or
a termination,but are subject to the formal appeal process outlined in Ordinance 586.
Section 25.05 Conferences
Grievant and City representatives,upon request,shall have the right to a conference at any level of
the grievance procedure.
ARTICLE 26 POLICIES
Section 26.01 Occupational Injury and Illness Policy
The parties have agreed upon an Occupational Injury and Illness Policy,dated July 22,2003.
Section 26.02 Disability Retirement Policy
The parties have agreed upon a Disability Retirement Policy,dated May 2010.
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Section 26.03 Fitness for Duty Policy
The parties have agreed upon a Fitness for Duty Policy,dated July 3,2003.
Section 26.04 POBR LIMITED APPEALS
The following administrative appeal process is established pursuant to Government Code§3304.5.
It shall supplement,though not replace,the disciplinary appeal process established pursuant to the
City of El Segundo Ordinance utilizing the Los Angeles County Civil Service Commission hearing
process(Municipal Code§ 1-6-16.)
This procedure shall not apply to disciplinary actions for which officers already are entitled to
receive an appeal pursuant to the City Ordinance utilizing the Los Angeles County Civil Service
Commission hearing process(set forth in Municipal Code§ 1-6-16.) It shall only apply to
punitive actions,as that term is defined by Government Code §3303,for which officers do not
already receive an appeal hearing before the Los Angeles County Civil Service Commission.
1. Right to Administrative Appeal
A. Any public safety officer(as defined by Government Code§ 3301)who is
subjected to punitive action(as defined by Government Code§ 3303)consisting
of a written reprimand,a transfer for purposes of punishment, specialty,
assignment,bonus,or similar pay,or a suspension for five(5)or less days,is
entitled to an administrative appeal only pursuant to this procedure. An officer
shall not be entitled to appeal an action prior to its imposition.
B. The City and the Association mutually agree to reopen the Memorandum of
Understanding regarding the drafting of a POBR Hearing Policy regarding a
reduction in salary caused by a reassignment resulting in a loss of incentive,
specialty assignment,bonus or similar pay.
C. An officer who appeals a punitive action under this procedure shall bear his/her
own costs associated with the appeal hearing,including but not limited to any
and all attorney fees. The cost of a hearing officer shall be equally borne by the
Association and the City.
2. Appeal of Written Reprimands
A. Within five(5)calendar days of receipt by an officer of notification of punitive
action consisting of a written reprimand,the officer shall notify the Chief of
Police in writing of the officer's intent to appeal the written reprimand.
B. The notice of appeal shall specify the action being appealed and the substantive
and procedural grounds for the appeal.
3. Hearing Officer(Appeal of Written Reprimands Only)
A. The City Manager shall hear appeals of written reprimands,and may adopt,
modify or reject the written reprimand. The City Manager's decision shall be
final and binding.
B. The City Manager level administrative appeal shall not be a trial-type
evidentiary hearing. The limited purpose of the hearing shall be to provide the
officer with an opportunity to establish a record of the circumstances
surrounding the action and to seek modification or rejection of the written
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reprimand. There shall be no subpoenas issued(for people or documents.)
4. Appeal of Other Punitive Action
A. Appeal of punitive action consisting of suspensions of five(5)or less days,a
transfer for purposes of punishment,or a reduction in salary caused by a
reassignment shall be subject to appeal by means of the officer filing an appeal
with the Chief of Police within five(5)calendar days of receipt by the officer of
notice of punitive action being implemented on a date certain. The officer shall
notify the Chief of Police in writing of the officer's intent to appeal said action.
B. The notice of appeal shall specify the action being appealed and the substantive
and procedural grounds for the appeal.
C. The appeal shall be presided over by a hearing officer selected from a list of
nine(9)provided by the State Mediation and Conciliation Service. The hearing
officer shall be selected by alternate striking of names by the respective parties.
5. Conduct of Hearing(5 days or less suspensions,transfers for purposes of
punishment, reduction in salary caused by a reassignment.)
A. The formal rules of evidence do not apply,although the hearing officer shall
have discretion to exclude evidence that is incompetent,irrelevant or
cumulative,or the presentation of which will otherwise consume undue time.
B. The parties may present opening statements.
C. The parties may present evidence through documents and direct testimony.
D. The parties shall not be entitled to confront and cross-examine witnesses.
E. Following the presentation of evidence, if any,the parties may present closing
arguments.
F. Recording of the Hearing
The hearing shall be audio recorded.
G. Representation
The officer may be represented by a representative of his or her choice at all
stages of the proceedings. All costs associated with such representation and the
presentation of the officer's case,shall be borne by the Association.
The Department shall also be entitled to representation at all stages of the
proceedings. The Department shall bear its cost of representation and of
presentation of its case.
6. The hearing officer fees shall be equally borne by the City and the Association.
7. Decision
A. The decision of the hearing officer shall be final subject to the right of each
party to the proceeding to contest the hearing officer's determination by means
of a C.C.P. § 1094.5 petition for writ of mandate.
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Section 26.05 Drug Free Work Place Policy
The City and the Association mutually agree to reopen the Memorandum of Understanding
regarding the City's Substance Abuse Policy and Drug Free Work Place Statement,drafted July 1,
2008.
ARTICLE 27 TERM OF AGREEMENT
Section 27.01 Term
The term of this MOU shall commence on October 1,2014 and shall end on September 30,2018.
ARTICLE 28 "LIMITED USE"TIME OFF
Section 28.01 "Limited Use"Time Off
Employees shall be paid at the employee's regular rate of pay for any unused accumulated'limited
use time off effective February 21,2017.The calculation of the payout is without prejudice to any
rights,claims or defenses by the parties regarding the dispute referenced in Section 2.02."
ARTICLE 29 WORK SCHEDULE
Section 29.01 Work schedule-prior to January 2012 bid
Unit employees assigned to Patrol shall work a 4/10 work schedule that consists of a weekly
schedule of four consecutive work days of 10 consecutive hours each (inclusive of paid breaks
and a 45-minute paid meal period)followed by three consecutive days off.
Section 29.02 Alternate Work Schedule-post January 2012 bid
Effective coincident with the start of the January 2012 bid,employees assigned to Patrol will work
either a 3/12.5 or 3/12.5-4/10 hybrid schedule. The determination of which schedule is used
shall be made jointly by the police chief and the Association.
a. 3/12.5 schedule-consists of a weekly schedule of three consecutive work days of 12.5
consecutive hours each(inclusive of paid breaks and a 45-minute paid meal period)followed
by three consecutive days off. In addition,each employee shall be scheduled to work one
additional shift each of 10 consecutive hours(inclusive of paid breaks and a 45-minute paid
meal period)each 28 days.
b. 3/12.5—4/10 hybrid schedule—consists of having some employees being regularly assigned a
3/12.5 schedule(see above)and others being regularly assigned a 4/10 schedule(see Section
28.0 1,above). The determination of what days of the week will be assigned either the 3/12.5
or the 4/10 shall be made by mutual agreement of the parties.
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Signed by the City: Si ed by s ociation:
Greg Carpenter, 7o e
City Manager OA Preside
ran on Browning
Vice President
/14;li'7
Date Date
Page 33 October 1, 2014-September 30, 2018 MOU
266104.13 EL140-029
207
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Exhibit II - Section 12.04, Sick Leave Maximum Accrual and
Annual Sick Leave Payout
Emolovee
BROWNING, BRANDON
DELMENDO, GLENN
GILL, MICHAEL
HUMPHREY, JEFFREY
JONES, THOMAS
LEMUS, MARCO
PAULSEN, STEVEN
PEREZ, HUGO
RUDOLPH, JEFFREY
DANOWITZ, RYAN
209
RESOLUTION NO.
A RESOLUTION APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO,
CALIFORNIA AND THE EL SEGUNDO POLICE OFFICERS'
ASSOCIATION BARGAINING UNIT.
The City Council of the City of El Segundo does resolve as follows:
Section 1: Discussions which have taken place in the meet and confer process have
resulted in a mutually agreeable Memorandum of Understanding between the City of El
Segundo and this Bargaining Unit.
Section 2: Staff is authorized to implement all terms and conditions of the Memorandum
of Understanding (entitled "agreement") between the City of El Segundo and this Bargaining
Unit on February 21, 2017. A copy of that agreement is attached as Exhibit "A" and is
incorporated by reference.
Section 3: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
Section 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this 21St day of February 2017.
Suzanne Fuentes,
Mayor
210
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 21" day of February, 2017, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21St day of
February, 2017.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
211
RESOLUTION NO.
A RESOLUTION FOR EMPLOYER PAID MEMBER
CONTRIBUTIONS (EPMC) FOR THE CITY OF EL SEGUNDO'S
POLICE OFFICERS' ASSOCIATION
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council finds and declares as follows:
A. The City Council of the City of El Segundo has the authority to implement
Government Code Section 20691;
B. The City of El Segundo has a written labor policy or agreement which specifically
provides for the normal member contributions to not be paid by the employer;
C. One of the steps in the procedures to implement Section 20691 is the adoption by the
City Council of the City of El Segundo of a Resolution to commence said Employer
Paid Member Contributions (EPMC);
D. The City Council of the City of El Segundo has identified the following conditions
for the purpose of its election to pay EPMC:
• This benefit shall apply to all "Classic" employees of the Police Officers' Association
• This benefit shall consist of Employer paying 0% of the normal member
contributions as EPMC
• The Employee will pay 9% of the normal member contributions
• The effective date of this Resolution shall be the pay period beginning March 4,
2017.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of El Segundo
elects to pay EPMC, as set forth above.
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption
of the Resolution in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption.
212
PASSED AND ADOPTED this 21s' day of February , 2017.
Suzanne Fuentes,
Mayor
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 21" day of February, 2017, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21s' day of
February, 2017.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
213
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE OFFICERS'ASSOCIATION.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Government Code § 22892(a) provides that a local agency contracting under the Public
Employees' Medical and Hospital Care Act shall fix the amount of the employer's
contribution at an amount not less than the amount required under Section 22892 (b)(1) of
the Act, and
B. The City of El Segundo,hereinafter referred to as Public Agency is local agency contracting
under the Act for participation by members of the El Segundo Police Officers'Association.
SECTION 2: The Employer's contribution for each employee or annuitant shall be the amount
necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family
members, in a health benefits plan up to a maximum of$1,425.02 per month, plus administrative
fees and Contingency Reserve Fund Assessments.
SECTION 3: The City of El Segundo has fully complied with any and all applicable provisions of
Government Code Section 7507 in electing the benefits set forth above.
SECTION 4: The City Clerk is directed to certify the Passage and Adoption of this Resolution;
enter same in the Book of Original Resolutions; and make a Minute of its adoption in the City's
records and in the Minutes of the meeting when it was adopted.
SECTION 5: Under Government Code § 22892,this Resolution will become effective February
21St, 2017 and will remain effective unless repealed or superseded.
PASSED,APPROVED AND ADOPTED this 21 st day of February, 2017.
Suzanne Fuentes
Mayor
1.
214
CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Resolution
No. was duly passed and adopted by said City Council, approved and signed by the
Mayor, and attested to by the City Clerk all at a regular meeting of said Council held on the 21St
day of February, 2017, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21St day of
February, 2017.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
2.
215
