CONTRACT 5258 CLOSED Agreement No. 5258
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Services Agreement
SELLER: Advanced Party Rentals DATE MAILED: 1/13/2017
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked-off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO•CGL Form No. CG 00 01 1185 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days' prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least$1,000,000 per occurrence.
® Auto Liabilitv, including owned, non-owned and hired vehicles with at least:
® $1,000,000 per occurrence.
❑ $1100,000-300,000 per occurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
®
Workers' Compensation Insurance: as required by State Statutes. (Not needed if Self-employed with no employees and SELLER
signs statement to this effect.)
® Business License: The SELLER agrees to have a current City of El Segundo license on file at City Hall or purchase said license
(at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @(310)524-2340 if you have questions.
❑ Copv of valid picture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INSURANCE AND OTHER REQUIREMENTS LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE
ISSUANCE OF A CITY PURCHASE ORDER BEING SENT TO YOU(VIA FAX OR HARD COPY)BY THE RISK MANAGEWPURCHASING AGENT,THUS
AUTHORIZING COMMENCEMENT OF WORK FOR THE CITY.
Submitted by(complete all blanks),: k,'(N I;oI`'i III' ml..pillllll "I" I I 1 11"'°9u
Company Name("Seller"): By(Print name&title):
Advanced Party Rentals Aida Rios
Company Street Address: Vendor'>Authorized Signature required:
11962 S. Prairie Ave.
City,State,Zip:
Date d;
Hawthorne,CA 90250 7
Phone: FAX:
(310)331-1600 __(3110)_219-26111
Vendor's Email address: Vendor's Web site:
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nc to:City of EIM„ e y Date initiated:
Originator/Department Contact:,m_ww�w Clerk 350 Main Street Room 5 El Segundo,CA 90
Mail original agreement and nsur Segundo—Cit CI 24
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Advanced Party Rentals
Aqreement No. 5258
1.GENERALLY. The materials, supplies, or services (collectively, "Purchase") 10.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from
covered by this Services Agreement("Agreement") must be furnished by Seller and against any claim, action, damages, costs (including, without limitation,
subject to all the terms and conditions contained in this Agreement which Seller, attorney's fees), injuries, or liability, arising out of the Purchase or the
in accepting this Agreement, agrees to be bound by and comply with in all Agreement, or their performance. Should City be named in any suit, or should
particulars. No other terms or conditions are binding upon the parties unless any claim be brought against it by suit or otherwise, whether the same be
subsequently agreed to in writing. Written acceptance or shipment of all or any groundless or not, arising out of the Purchase or Agreement, or their
portion of the Purchase covered by this Agreement constitutes unqualified performance, Seller will defend City (at City's request and with counsel
acceptance of all terms and conditions in this Agreement. The terms of any satisfactory to City) and indemnify City for any judgment rendered against it or
proposal referred to in this Agreement are included and made a part of the any sums paid out in settlement or otherwise.For purposes of this section"City"
Agreement only to the extent it specified the Purchase ordered, the price, and includes City's officers, elected officials, and employees. It is expressly
the delivery, and then only to the extent that such terms are consistent with the understood and agreed that the foregoing provisions will survive termination of
terms and conditions of this Agreement. this Agreement. The requirements as to the types and limits of insurance
2.CON SIDE RATION. As consideration, City agrees to pay Seller for City's coverage to be maintained by Seller, and any approval of such insurance by
services not to exceed a total of$7,853.75(Seven Thousand Eight Hundred and City, are not intended to and will not in any manner limit or qualify the liabilities
Fifty Four Dollars)for the work.City will pay for work as specified in the attached and obligations otherwise assumed by Seller pursuant to this Agreement,
Exhibit"A,"which is incorporated by reference, including,without limitation,to the provisions concerning indemnification.
1INSPECTION. The Purchase furnished must be exactly as specified in this 11.WARRANTY. Seller agrees that the Purchase is covered by the most
Agreement,free from all defects in Seller's performance, design,workmanship, favorable commercial warranties the Seller gives to any customer for the same
and materials, and, except as otherwise provided, is subject to inspection and or substantially similar supplies or services, or such other more favorable
test by City at all times and places. If, before final acceptance, any Purchase is warranties as is specified in this Agreement. Warranties will be effective
found to be incomplete, or not as specified, City may reject it, require Seller to notwithstanding any inspection or acceptance of the Purchase by City.
correct it without charge, or require delivery of such Purchase at a reduction in 12.ASSIGNMENT.City may assign this Agreement. Except as to any payment
price that is equitable under the circumstances. If seller is unable or refuses to due under this Agreement, Seller may not assign or subcontract the Agreement
correct such items within a time deemed reasonable by City,City may terminate without City's written approval. Should City give consent,it will not relieve Seller
the Agreement in whole or in part. Seller bears all risks as to rejected Purchases from any obligations under this Agreement and any transferee or subcontractor
and, in addition to any costs for which Seller may become liable to City under will be considered Seller's agent.
other provisions of this Agreement, must reimburse City for all transportation 13.INSURANCE. Seller must provide the insurance indicated on the face sheet
costs,other related costs incurred,or payments to Seller in accordance with the of this Services Agreement.
terms of this Agreement for unaccepted Purchases. Notwithstanding City's 14.PERMITS. Seller must procure all necessary permits and licenses,and abide
acceptance of any Purchase, Seller is liable for latent defects, fraud, or such by all federal,state,and local laws,for performing this Agreement.
gross mistakes as constitute fraud. 15.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as
4.CHANGES. City may make changes within the general scope of this an independent contractor and will have control of all work and the manner in
Agreement in drawings and specifications for specially manufactured supplies, which is it performed. Seller will be free to contract for similar service to be
place of delivery,method of shipment or packing of the order by giving notice to performed for other employers while under contract with City. Seller is not an
Seller and subsequently confirming such changes in writing. If such changes agent or employee of City and is not entitled to participate in any pension plan,
affect the cost of or the time required for performance of this Agreement, an insurance, bonus or similar benefits City provides for its employees. Any
equitable adjustment in the price or delivery or both must be made. No change provision in this Agreement that may appear to give City the right to direct Seller
by Seller is allowed without City's written approval. Any claim by Seller for an as to the details of doing the work or to exercise a measure of control over the
adjustment under this section must be made in writing within thirty (30) days work means that Seller will follow the direction of the City as to end results of the
from the date of receipt by Seller of notification of such change unless City work only.
waives this condition in writing. Nothing in this section excuses Seller from 16.WAIVER. City's review or acceptance of, or payment for, work product
proceeding with performance of the order as changed. prepared by Seller under this Agreement will not be construed to operate as a
5. TERMINATION. City may terminate this Agreement at any time, either waiver of any rights City may have under this Agreement or of any cause of
verbally or in writing, with or without cause. Should termination occur, City will action arising from Seller's performance. A waiver by City of any breach of any
pay Seller as full performance until such termination the unit or pro rata order term,covenant,or condition contained in this Agreement will not be deemed to
price for the performed and accepted portion of the Purchase. City may provide be a waiver of any subsequent breach of the same or any other term,covenant,
written notice of termination for Seller's default if Seller refuses or fails to comply or condition contained in this Agreement, whether of the same or different
with this Agreement. If Seller does not cure such failure within a reasonable time character.
period, or fails to perform the Purchase within the time specified (or allowed by 17.INTERPRETATION. This Agreement was drafted in,and will be construed in
extension),Seller will be liable to City for any excess costs incurred by City. accordance with the laws of the State of California,and exclusive venue for any
6.TIME EXTENSION. City may extend the time for completion if, in City's sole action involving this agreement will be in Los Angeles County.
determination, Seller was delayed because of causes beyond Seller's control
and without Seller's fault or negligence. In the event delay was caused by City,
Seller's sole remedy is limited to recovering money actually and necessarily Materials,supplies or services to include:
expended by Seller because of the delay;there is no right to recover anticipated
profit. Refer to attached Exhibit"A"
7.REMEDIES CUMULATIVE. City's rights and remedies under this Agreement
are not exclusive and are in addition to any rights and remedies provided by law.
8.TITLE. Title to materials and supplies purchased under this Agreement pass
directly from Seller to City upon City's written acceptance following an actual
inspection and City's opportunity to reject.
9.PAYMENT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted. City will not pay cartage, shipping, packaging or boxing expenses
unless specified in this Agreement. Drafts will not be honored.
Advanced Party Rentals
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1 1 A Agreement No. 5258
INVOKE
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Date Invoice#
advancedpartyrentals.com aprphotobooth.com
Advanced Party Rentals 310.331.1600 t 1/18/2017 26273
11962 S. Prairie Ave. 310.219.2611 f
Hawthorne, CA. 90250 info @advancedpartyrentals.com
NIl1"o@i)aprphotobooth.com
Bill To Delivery To
CITY OF EL SEGUNDO AUTOMOBILE DRIVING MUSEUM
350 MAIN STREET 610 LAIRPORT ST.
EL SEGUNDO,CA 90245 EL SEGUNDO,CA.90245
***FRIDAY DELIVERY IOAM...SUNDAY PICK UP*
Phone 310-322-1220 Alt.
Fax 310-322-6880 E-mail director @elsegundocha...,
TIME D.O.E Terms Delivery Date Rep Pickup/Return Date Ordered By
01/21/17 Due on receipt 1/20/2017 PM 1/22/2017
Qty bbb Description Unit Price Amount
1 21'X 2T DANCE FLOOR PARQUE 700.00 700.00
2 4'X 4'STAGE DECK 4'X 4'X 2'(SEPERATE AREAS FOR CAMERA GUY) 25.00 50.00
2 PLATFORM STEPS(FOR TX T PLATFORMS) 15.00 30.00
2 TRIPLE POLE LIGHT 35.00 70.00
2 COAT RACK 0.00 0.00
11 72"RND TABLES 12.95 142.45
3 54"ROUND TABLE 7.25 21.75
3 108"ROUND T/C WHITE 10.45 31.35
2 6'FT.LONG TABLE 7.00 14.00
10 IT FT.BANQUET T/C WHITE 9.75 97.50
36 132"ROUND TABLE CLOTH WHITE 18.45 664.20
8 132"ROUND T/C WHITE 18.45 147.60
365 WHITE WOOD FOLDING CHAIR 1.75 638.75
390 NAPKINS WHITE 0.55 214.50
385 DINNER PLATES WHITE 0.40 154.00
385 SALAD PLATES WHITE 0.40 154.00
36 BUTTER BOWL WHITE 0.40 14.40
385 WATER GOBLET 11 1/2 oz. 0.45 173.25
385 DINNER FORKS 0.43 165.55
385 DINNER KNIFE 0.43 165.55
385 SALAD FORK 0.43 165.55
385 BUTTER KNIFE 0.43 165.55
Thank You for choosing Advanced Party Rentals.
Total
DELIVER BY:
RECEIVED BY: Payments/Credits
PAYMENTS:CASH/CC/CHECK#: Balance Due
NO REFUNDS/CREDITS IN CANCELLATIONS
AFTER EQUIPMENT HAS LEFT THE OFFICE.50%
CANCELLATION FEE IS CHARGED ON ORDERS
CANCELLED WITHIN 24 HRS OF DELIVERY.
Page 1
Agreement No. 5258
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Date Invoice#
advancedpartyrentals.com aprphotobooth.com
Advanced Party Rentals 310.331.1600 t 1/18/2017 26273
11962 S. Prairie Ave. 310.219.2611 f
Hawthorne, CA. 90250 info @advancedpartyrentals.com
info( apt-photolbooth.com
Bill To Delivery To
CITY OF EL SEGUNDO AUTOMOBILE DRIVING MUSEUM
350 MAIN STREET 610 LAIRPORT ST.
EL SEGUNDO,CA 90245 EL SEGUNDO,CA.90245
***FRIDAY DELIVERY IOAM...SUNDAY PICK UP*
Phone 310-322-1220 AI.
t
FaX 310-322-6880 E-mail director @elsegundocha...
TIME D.O.E Terms Delivery Date Rep Pickup/Return Date Ordered By
01/21/17 Due on receipt 1/20/2017 PM 1/22/2017
Qty Description Unit Price Amount
25 L.E.D UP LIGHT 43.00 1,075.00
20 STAGE DECK 16'X 20'X 1 25.00 500.00
320 SQ.FT.OF BLACK ASTRO TURF FOR STAGE( 16'X 20') 0.35 112.00
72 FT.OF STAGE SKIRTING 0.75 54.00
1 PARTIAL DRAPING WITH PIN LIGHTS(4- 100'FT. SWAG) 400.00 400.00
15 WATER PITCHER 3.00 45.00
15 COCKTAIL TRAY 6.00 90.00
15 WAITER'S TRAYS 8.50 127.50
15 WAITER'S STAND 7.00 105.00
36 BREAD BASKET 5.00 180.00
36 NAPKINS WHITE(FOR BREAD BASKET) 0.55 19.80
1 TRANSIT CABINET ELECTRIC WITH 7 SHEET PAN 70.00 70.00
36 SALT&PEPPER SET(FILLED) 2.50 90.00
36 DESSERT TONGS(FOR BREAD) 3.00 108.00
400 ALL PURPOSE 10OZ.WINE GLASS 0.45 180.00
200 HI BALL GLASS ON PEDESTAL 0.45 90.00
50 MARTINI GLASSES 0.85 42.50
250 SHORT GLASS,8oz 0.45 112.50
50 STANDARD CHAMPAGNE GLASS 0.45 22.50
SUBTOTAL 7,403.75
SETUP OF TABLES,CHAIRS,LINEN AND CHINA 200.00 200.00
SUNDAY PICK UP CHARGE 250.00 250.00
Thank You for choosing Advanced Party Rentals.
Total $7,853.75
DELIVER BY:
RECEIVED BY: Payments/Credits $0.00
PAYMENTS:CASH/CC/CHECK#: w I Balance Due $7,853.75
THIS IS A BINDING CONTRACT,ONCE SIGNED CUSTOMER IS NO REFUNDS/CREDITS IN CANCELLATIONS
RESPONSIBLE FOR ALL EQUIPMENT LISTED ON SIGNED AFTER EQUIPMENT HAS LEFT THE OFFICE. 50%
CONTRACT UNTIL IT IS RETURNED TO AN AUTHORIZED AGENT CANCELLATION FEE IS CHARGED ON ORDERS
OF ADVANCED PARTY RENTALS.BY SIGNING BELOW,CUSTOMER CANCELLED WITHIN 24 HRS OF DELIVERY.
AGREES TO HAVE READ ALL TERMS AND CONDITIONS
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