2016 Dec 20 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 20, 2016 — 5:00 PM
5:00 P.M. SESSION
Due to lack of Quorum Closed Session was adjourned until 6:OOPM
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Absent
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
1. Water Claim Kate Brady
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO. 1
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO.2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 20, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes
INVOCATION — Pastor Wes Harding, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
PRESENTATIONS
a) Commendation read by Council Member Dugan and presented to Neil Von Flue,
from Recreation and Parks, commending all the volunteers, sponsors and
supporters of the 2016 Community Christmas Dinner.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Absent
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Elise, Industrial Lock and Security/ Representative for South Bay Workforce Investment
Board, gave a brief presentation on their quarterly report enrollment for El Segundo
residents in the work program/Promise Program.
Bill Wanger, resident and Peter Haver, Council for Popcornopolis, informed Council of a
Public Safety Issue and suggested a not cost solution for the City.
Lee Davis, resident, committee member for the Recreation and Parks commission,
commented on Item #E17
Steven Vaniwedering, El Segundo Business Owner, gave a brief presentation on
sharing info between bank and accounting systems; technology information.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
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DECEMBER 20,2016
PAGE NO.3
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to adopt an Ordinance extending the
moratorium on permit issuance for marijuana-related land uses within the City to
allow the City sufficient time to consider amending Title 15 of the El Segundo
Municipal Code.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony on the proposed Ordinance extending the moratorium on
permit issuance for marijuana-related land uses within the City to allow the City
sufficient time to consider amending Title 15 of the El Segundo Municipal Code.
Deputy City Clerk I stated that proper notice had been given in a timely manner and that
no written communication had been received in the City Clerk's office.
Mark Hensley, City Attorney, gave a presentation and answered questions..
Public Input
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1545
AN INTERIM ORDINANCE OF THE CITY OF EL SEGUNDO EXTENDING THE
MORATORIUM ON PERMIT ISSUANCE FOR MARIJUANA-RELATED LAND USES
WITHIN THE CITY TO ALLOW SUFFICIENT TIME FOR THE CITY TO CONSIDER
AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE AND APPROVING
A REPORT REGARDING THE STATUS OF THE MORATORIUM.
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk
adopting Ordinance No. 1545. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
C. UNFINISHED BUSINESS
2. Consideration and possible action related to the design and construction of the
new Aquatics Center at Wiseburn High School.
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DECEMBER 20,2016
PAGE NO.4
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Meredith Petit, Recreation and Parks Director, commented on the presentation and
introduced Stu Isaac.
Stu Isaac, Isaac Sports Group gave a presentation on Budget and Energy Analysis for
the Wiseburn/EI Segundo Aquatics Center.
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Council Member Boyles to
postpone recommendation and to bring back and provide further information. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0
D, REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to open the recruitment process for the
positions on the Committees, Commissions and Boards ("CCBs") that expires in
the year 2017.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Council Discussion
Council did not motion. Entire Council consensus agreed to direct staff to open the
recruitment process for the open positions on the CCB's.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
4. Approve Warrant Numbers 3014172 through 3014343 on Register No. 5 in the
total amount of $872,810.94 and Wire Transfers from 11/28/16 through 12/11/16
in the total amount of $1,719,112.67. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and/or adjustments; and wire transfers.
5. Approve the Regular City Council Meeting Minutes of December 6, 2016.
6. Accept the Water Valve Replacement Project at multiple locations on the
following streets: Hillcrest St., Cedar St., Holly Ave., Walnut Ave., Mariposa
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO. 5
Ave. and Eucalyptus St. as complete, Project No. PW 16-24 and authorize the
City Clerk to file a Notice of Completion in the County Recorder's Office.
(Fiscal Impact: $118,848.00)
7, Authorize the City Manager to execute a standard Public Works Contract No.
5243, in a form approved by the City Attorney, With Roberson Industries Inc. in
the amount of $44,666.60 and authorize an additional $6,700.00 for construction
related contingencies for George E. Gordon Clubhouse Playground Resurfacing
Project, Project No. PW14-10.
(Fiscal Impact: $51,366.60, Los Angeles County Regional Park and Open Space
District Grant)
8, Adopt Resolution No. 5012 approving the Plans and Specifications for Police
Department Kitchen Remodel, Project No. PW 17-07.
(Fiscal Impact: To Be Determined)
9. Accept the City-wide Catch Basin Screen Installation Project as complete,
Project No. PW16-12 and authorize the City Clerk to file a Notice of Completion
in the County Recorder's Office.
(Fiscal Impact: $35,240.00)
10. PULLED BY STAFF — to be brought back to next Council Meeting,
11. Adopt Resolution No. 5013 approving Plans and Specifications for Water Main
Improvement on Mariposa Avenue, Project No. PW 17-03.
(Fiscal Impact: To Be Determined)
12, Adopt Resolution No. 5014 approving the Plans and Specifications for Fire
Station #1 Men's Bathroom Improvements, Project No. PW 17-08.
(Fiscal Impact: To Be Determined)
13. Authorize the City Manager to execute a standard Public Works Contract No.
5244, in a form approved by the City Attorney, with Ace Electric, Inc. in the
amount of $197,100.00 for Recreation Park Phase 4 Lighting, Project No. PW
16-26,authorize an additional $29,565.00 for construction related contingencies
and authorize the purchase of lighting equipment from Musco Sports Lighting,
LLC in the amount of$178,651.00.
(Fiscal Impact: $405,316.00)
14, Adopt Resolution No. 5015 approving the Plans and Specifications for Fire
Station #1 Kitchen Improvements, Project No. PW 17-06.
(Fiscal Impact: To Be Determined)
15. PULLED BY COUNCIL MEMBER DUGAN
16. PULLED BY COUNCIL MEMBER PIRSZTUK
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DECEMBER 20,2016
PAGE NO.6
17. Authorize the City Manager to execute a License Agreement No. 5245 in a form
approved by the City Attorney with Alpha Aquatics to operate a competitive youth
swim team at the Urho Saari Swim Stadium from January 1, 2017, through June
30, 2018, at a rental rate starting at $1,300.00 per month for the first six months
and increasing by 20% each six months thereafter.
(Fiscal Impact: $28,392 in Recreation Reservation Revenues for term of the
agreement)
18. PULLED BY COUNCIL MEMBER PIRSZTUK
19. Authorize the City Manager, in a form approved by the City Attorney, to amend
the MuniTemps Agreement Number 4802, Amendment No. 4802E for temporary
staffing the Public Works Department for Interim Director of Public Works.
(Fiscal Impact: $105,000.00)
20. Authorize the City Manager to extend the existing contract with William Avery &
Associates, Amendment No. 4883C an executive search firm, for purposes of
conducting executive searches not to exceed $100,000 per fiscal year and
extend the term of the agreement to September 30, 2018.
(Fiscal Impact: $100,000 for FYs 2016-17, 2017-18)
21. Approve continuing appropriations from FY 2015-2016 to FY 2016-2017, thereby
amending the Fiscal Year 2016-2017 Adopted Budget.
(Fiscal Impact: $0 — {Appropriations of$11,352,016 from FY 2015-16 requested
to be continued into FY 2016-17))
22. Accept the Richmond Street Improvement Project as complete, authorize the City
Clerk to file a Notice of Completion with the County Recorder's Office and
authorize the transfer of $69,375.00 from account #001-400-4101-6206
(PW/Engineering Contractual Services) to account#301-400-8203-8703 for PW
No. 15-01 (Richmond St. Improvement Project).
(Fiscal Impact: $1,602,717.90)
23. Authorize City Manager to execute an Amendment No. 5226A, in a form
approved by the City Attorney, with MV Cheng & Associates Inc., agreement
number 5226, for temporary staffing in the Finance Department.
(Fiscal Impact: $9,765.00)
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to
approve Consent Agenda items 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 17, 19, 20, 21, 22 and
23. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO. 7
PULLED ITEMS:
15, Approve a new Class Specification for the at-will position of Information Systems
Director, adopt Resolution No. XXX establishing the basic monthly salary range
for Information Systems Director and introduce and waive the first reading of
Ordinance No. 1546 amending El Segundo Municipal Code §1-6-3, §1-6-4, and
§1-6-5 Regarding City Departments, Exclusions from Civil Service, and
Department Heads.
(Fiscal Impact: $225,700.00)
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to
approve item #1 and #3 from staff report and remove item #2, Resolution did not pass,
until next Council Meeting after more research has been done on Salary Range.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
16. Receive and file an informational report regarding the emergency purchase of
computer network equipment, specifically two uninterrupted power sources
(UPS).
(Fiscal Impact: $50,000.00)
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles to
approve Consent Agenda item 16. Amendment No. 4637D for General Lighting and
Electric, MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
18. Authorize the City Manager to execute an Agreement No. 4246, in a form
approved by the City Attorney, to purchase two (2) 2017 North Star 171-1
Ambulances on a 2017 Ford F-450 4X2 Diesel Ambulance Prep Chassis from
Braun Northwest.
(Fiscal Impact: $406,161.68) (Clerical Error, Fiscal Impact: Not to Exceed
$406,796.72)
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk
MOTION PASSED BY UNANIMOUS VOICE VOTE. 3 Yes/ 1, No Dugan
F. NEW BUSINESS
24. Consideration and possible action to accept a grant award from Chevron U.S.A.,
Inc. in the amount of $185,000.00 to support economic development within the
City of El Segundo.
(Fiscal Impact: $185,000.00 Revenue for the Economic Development Grant
Account)
Greg Carpenter, City Manager, introduced the item.
Council Discussion
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DECEMBER 20,2016
PAGE NO.8
MOTION by Council Member Pirsztuk, SECONDED Council Member Dugan authorizing
the City Manager to accept a grant award from Chevron U.S.A., Inc., Agreement No.
5247 in the amount of$185,000.00 to support economic development within the City of
El Segundo. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
25. Consideration and possible action to adopt a resolution No. 5016 authorizing the
Mayor to sign a temporary employment Agreement No. 5248 with Mitchell Tavera
in conformance with California Public Employees' Retirement System and state
law requirements providing for Mr. Tavera to fill the position of Interim Police
Chief.
(Fiscal Impact: Not to exceed $106,339.00)
Greg Carpenter, City Manager, introduced the item.
Mark Hensley, City Attorney, gave input.
Council Discussion
MOTION by Council Member Boyles, SECONDED by Council Member Pirsztuk
adopting Resolution No. XXX authorizing the Mayor to sign a temporary employment
agreement with Mitchell Tavera. MOTION PASSED BY UNANIMOUS VOICE VOTE.
4/0
G. REPORTS — CITY MANAGER — Reminder that trash will be picked up after
holidays, no street sweeping will be enforced. Commented on Top Golf, thanked
employees, wishing everyone happy holidays, and farewell to Martha Dijkstra, Human
Resources Director— on her retirement.
H. REPORTS — CITY ATTORNEY—Wished everyone a Merry Christmas and a
Happy New Year.
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Absent
Council Member Pirsztuk — Congratulated Martha on her retirement, Thanked Residents
at Candy Cane Lane, Kiwanis Club and Police Dept. for driving Santa around town,
wished everyone a Merry Christmas, Happy Hanukah and Happy new years.
Council Member Dugan — Explained why he asks the questions he does, protecting the
City.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO.9
Mayor Pro Tern Boyles —Wished everyone a Merry Christmas and a Happy New Year.
Mayor Fuentes —
26. Consideration and possible action regarding the annual request of Mr. S. Claus
for variances from the Municipal Code.
Recommendation — Approve request by Mr. S. Claus for a waiver of the permits
required for doing business within the City of El Segundo as follows:
1 . The use of air rights and waiver of the Santa Monica Radial 160 R procedure;
2. Grant a free business license for a non-profit organization;
3. Waiver of the Noise Ordinance to permit the sound of bells;
4. Waiver of the Trespass Ordinance including dealing with trespassing
animals;
5. Waiver of the ordinance on Animal Regulations.
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles
approving the request by Mr. S. Claus for a waiver of the permits required for doing
business within the City of El Segundo. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0
Mayor Fuentes, Congratulated Martha for her services, thanked Chamber and Chevron
for the Christmas Parade, Candy Cane Lane and Residents, Reminder on the
Centennial Ball and Celebration, Thanked Torrance Fire Dept. for loan on Fire Engine.
Wished everyone a Merry Christmas, Happy Hanukah and Happy New Years.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
Coach Octavio Lessy, Alpha Aquatics Team at El Segundo Plunge, commented on Item
#17
MEMORIALS — None
ADJOURNMENT at 9:14PM
Lili Sandoval, Deputy City Clerk I
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 20,2016
PAGE NO. 10