CONTRACT 5221 Professional Services Agreement CLOSED Agreement No. 5221 "
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
AKM CONSULTING ENGINEERS
This AGREEMENT is entered into this 26th day of October. 2016, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and AKM
CONSULTING ENGINEERS, a California Corporation("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Forty-line 1110LIsand Eialbt Ilundred Forty-1 iulrt dollars ($49,848), for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A,"which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. [-,or CITY to pay C:ONSIm.Jil.TANT as specilsed by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSUL'T'ANT must perform additional work ("Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments for Additional Work above the total cost of the Agreement referenced
in Section I.C, above, must be approved by CITY's city council. All Additional
Work will be subject to all other terms and provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement,CONSULTANT agrees that it has;
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from Nov 1. 2016. to October 30, 2017,. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16,
9. TIME FOR PERFORMANCE,
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT"s
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
Agreement No. 5221
13.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section I(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
R By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
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property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases; including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii.. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum,with the limits
set forth below:
Tvpe of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO-CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a"claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Stich insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol l (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
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26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
AKM Consulting Engineers City of El Segundo
553 Wald Pubic Works
Irvine, CA 92618 350 Main St.
El Segundo, CA 90245
Attention: Zeki Kayiran Attention: Lifan Xu
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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Agreement No. 5221
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5221
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY " 1. S o .1NDO AKM Consulting Engineers
Greg C r. inter , .ek i Kayiran �
City i , lager President
ATTEST:
� Taxpayer ID No. 33 0�i 11L t7:6
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Clt' ;Ikr
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APPROVED AS TO FORM„
MARK D. HENSLEY, City Attorney
By.
David H. King,
Assistant City Attorney
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Agreement No. 5221
EXHIBIT A
AMM AM ;Aftl Water
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AKM Consulting Engineers Construction
553 Wald Management
Irvine,CA 92616
Telephone:949.753.7333 Municipal
Facsimile: 949.753.7320 Services
www.akmee.com
October 11,2016
CITY OF EL SEGUNDO
Department of Public Works
350 Main Street
El Segundo,CA 90245
Attn: Mr.Lifan Xu
Subject: Proposal to Prepare Plans, Specifications, and Estimates for the Lifeguard Station Sewage
Pumping System;Construction Inspection Services for the Lifeguard Forcemain Inspection
Dear Mr.Xu:
In response to your request, AKM is pleased to submit this proposal to prepare plans, specifications, and
estimates, for the equipping of a sewage pumping station at the City's Grand Avenue Life Guard Station; and to
provide inspection services for the lifeguard Forcemain construction project.
Currently the City is utilizing holding tanks to collect sewage generated by the life guard station restrooms.The
holding tanks are emptied by vactor trucks approximately every 2 weeks by the City.The installation of pumping
equipment will eliminate the need for the City to haul away the sewage by truck which is costly, and a regular
nuisance to those using the beach.
All underground work required to convert the holding tanks to a sewage pumping plant has already been
constructed. This includes the wet well, valve vault, piping, and conduits. Additionally, the electrical system for
the life guard station was sized to accommodate the anticipated pumping equipment. The scope of the project
includes the following:
• Size required pumps
• Install slide rail submersible pumps in the existing wet well
• Install discharge piping,valves,and flow metering equipment in the valve vault
• Install electrical distribution and control systems necessary for pump station operation
It is the City's goal to ultimately turn over operation of the pump station to the Los Angeles County Department of
Public Works.Therefore,the design and construction of the facility will need to address the City's and LACDPW's
requirements.Our scope of services for the work is provided below.
IN 11, 1 Nil
1. Kick Off-Afeelfnfl
AI(M will conduct a kick-off meeting with the City to review project objectives, design criteria, schedule, and
issues.AKM will prepare minutes of the meeting and distribute them to all participants.
2. Field Reconnaissance
AKM will conduct a field review of the existing lift guard station facilities, and will prepare an as-built map
showing the existing sewage system facilities.AKM will also verify electrical conduits which were installed and
electrical system capacity.
AKM Proposal 14-1074/15-1043 1
Agreement No. 5221
City of El Segundo October U. 2016
Attn: Lifan Xu
3. Coordination with LACDPW
AKM will assist the City in its coordination efforts with LACDPW, in the form of providing plans for submittion
and response to questions.
4. Coordination with the County of LosAngeles
A Staging area will be required in the beach parking lot for construction of the sewage pumping station. The
parking lot is located within the County of Los Angeles jurisdiction. AKM will identify the minimum area which
will be required for a contractor to store materials and stage the work. AKM will assist the City in obtaining a
permit for this temporary construction activity in the form of providing plans and response to questions.
S. Calculations
AKM will prepare calculations to determine the required pumping head and motor horsepower based upon the
final forcemain design through the Chevron Property and the NRG sewer line connection.
6. Preparation of Plans,Specifications,and Estimates
AKM will prepare construction drawings,specifications, and cost estimates For the project.The design will be in
accordance with the City's and LACDPW's requirements. Plans will he prepared on 22"04" sheets, on City
standard title block,using AutoCad software. Plans will be submitted at the 90%and 100%levels for review and
comment.Final plans will be plotted on Mylar and will be signed and sealed by a registered professional engineer
in the State of California. Final deliverahles will include Mylar drawings and electronic riles in AUtoCad and PDf
formats.The anticipated drawings list is as follows
1. Title Sheet
2. General Notes/Symhols and Abbreviations/List of Drawings
3. Site Plan
4. Pump Station Equipping Plan
5. Pump Station Section
6-8. Pump Station Details
9. Electrical Symbols and Abbreviations
10. Single Line Diagram,MCC Elevation
11. Conduit Plan and Schedule
12-13. Pump Control diagrams
14 PLC 1/0,Control Panel Layout,and Miscellaneous Control Diagrams
15-16. Electrical Details
17. Process and Instrumentation Diagram
Specifications will be prepared in the city's standard format.AKM will prepare a bid sheet,special provisions,and
technical specifications for the work, and assemble them with the City standard contract, insurance documents,
and general provisions to provide a complete specification package.
Specifications will be submitted at the 90%and 100%completion levels along with the plans. Final specifications
will be signed and sealed by a registered professional engineer in the State of California. Deliverables will include
(1)one hardcopy of the complete specification package and electronic copies in Microsoft Word and PDf formats.
Cost estimates will be prepared using the bid form developed for the work.Estimates will be based upon vendor
quotes,quantity estimates,and previous bids for similar jobs.
Cost estimates will be submitted at the 90%,100%,and final completion levels.
7. Project Meetings
We have included 1 project meeting with the City (in addition to the kick-off meeting) to review progress and
discuss issues.
Our schedule to complete the work is shown below.Assuming a November 1, 2016 start date,we estimate final
plans will be submitted on March 3,2017.
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AKM Proposal 14-1074/15-1043 2 VI
Agreement No. 5221
City of El Segundo October 11. 2016
Attn: Lifan Xu
Kick-off Meeting 11/1/2016
Field Review/As-Built Drawing 11/7/2016-11/11/2016
Plans/Specifications/Estimates
90%Submittal 11/14/2016-1/6/2017
City Review 1/9/2017- 1/20/2017
100%Submittal 1/23/2017-3/3/2017
City Review 3/6/2017-3/17/2017
Final Submittal 3/20/2017-3/31/2017
AKM Consulting Engineers is pleased to submit this proposal to provide construction inspection services for the
Lifeguard Forcemain Inspection. Based on our discussions with the City of El Segundo, our inspections will be
conducted periodically and at project milestones which will be determined and refined based on the Contractor's
sequence and schedule of the work. Our proposed scope of services and fee estimate are as follows:
Noll
1., Preconstruction Activities
Prior to beginning the project, the Construction Inspector will be completely familiar with the project plans,
specifications, applicable City standards and the standards of other agencies having jurisdiction over the project
as well as all other construction related documents. He will also become familiar with the baseline construction
schedule, construction sequence,and permit requirements. Any questions regarding interpretation, meaning or
intent arising from the review shall be clarified with the City and/or the design engineer prior to commencement
of the project.
AKM will attend a pre-construction conference. The meeting will review the project objectives, introduce key
personnel for the City,AKM,Contractor and define their roles on the project and discuss the Contractor's initial
Construction Schedule. Because the inspections will be conducted periodically or a "milestone inspections", a
sequence and procedure of inspections will be established at this meeting.
2. Construction Phase
During the prosecution of the project, AKM will review the Contractor's construction schedules beginning with
the schedule submitted prior to mobilization,the"baseline"construction schedule. AKM will review tine schedule
for overall feasibility and feasibility of the duration of specific activities. AKM will verify that the schedules
contain sufficient detail, contain a sufficient number of activities, and contain activities for major areas of the
work to accurately control the schedule,identify problems or conflicts and schedule inspections.
AKM will attend construction progress meetings and be prepared to discuss construction quality issues,
outstanding items requiring corrections and represent the City's interests at large.
Inspection of the work will be provided to ascertain that the work is done in accordance with the requirements of
the Contract Documents,City of El Segundo Standards and permits. _
A dated photographic log will be kept by the Construction Inspector during the prosecution of the project. Time
stamped and dated photographs will be included in the daily report with descriptive captions of each photograph.
All project photographs will be stored electronically on a DVD,saved with descriptive file names and date taken
for easy identification. They will be submitted to the City weekly,or any other duration desired by the City.
AKM will process Contractor submittals and distribute them to the City for review. The Construction Inspector
will pre-screen submittals to verify they are complete and relevant prior to distributing to the City for technical
review. AKM will create a project suhmittal register to track each submittal and identify the date the submittal
was received by AKM, the date it was transmitted to the City for review,the date the submittal was retuned by
the design engineer and City and the noted status of the submittal (no exceptions taken, revise and resubmit,
make corrections noted or submit specified items), and the date submittal was returned to the Contractor. The
submittal register will also track each re-submittal as noted above when re-submittal for an item is required.
AKM will distribute the comments back to the Contractor as well as the final submittals.
Requests for information,submittals,shop drawings,proposed contract change orders and plan revisions will be
processed, tracked and logged both in hardcopy and in electronic format. At the conclusion Or the iaroe!1111 I,- ,(CM
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AKM Proposal 14-1074/15-1043 3 �d VILIS
Agreement No. 5221
City of El Segundo October 11. 2016
Attn: Lifan Xu
will submit electronic copies of all project correspondence,submittals,meeting notes/minutes, contract change
orders and schedules in DVD format,or other format acceptable to the City.
All requests for information or clarification of interpretations, meaning and intent of the project Contract
Documents will be forwarded to the Construction Inspector. Responses to issues pertaining solely to construction
activities will generally be addressed by the Construction Inspector in consultation with the City. Issues
pertaining to project design, interpretation, and/or meaning and intent of the Contract Documents will be
forwarded to the City for review and response; however we anticipate providing the City with input regarding
such matters including potential design changes.
When the Construction Inspector determines the Contractor's work in progress or completed work to be deficient
and not in conformance with the contract requirements,or that the Contractor has refused to comply with the
Contract, a non-compliance notice will be issued. The Contractor's Field Superintendent will immediately be
verbally notified of the non-compliance and the requirement for corrective action to be taken. AKM will follow up
with a written notice,on a form acceptable to the City,sent to the Contractor's address on record. The form will
reference the date and time the non-compliance was determined,the name of the Field Superintendent who was
notified,sections of the project specifications and/or pages of the plans that substantiate the non-compliance,a
thorough description of the non-compliance, how the work was determined to be non-compliant (inspection,
testing,or other means),the estimated value of the non-complying work and if the work is defective and is to be
repaired/corrected or if the work is rejected and must be removed and replaced with work complying with the
plans, specifications and all applicable regulations. The form will be signed and dated by the Construction
Inspector and sent to the Contractor via regular mail. An electronic PDF copy will also be immediately
transmitted to the Contractor via email. The form will contain a signature block for the Contractor to sign,date
and send back to AKM to acknowledge receipt.
Daily reports will be created by the Construction Inspector for each inspection that is conducted on the project.
The daily report will contain a written summary of work completed and all construction activities occurring at the
site. The summary will contain specific times and durations that work or events occurred. The daily report will
also document weather conditions; drawing, specification and stationing references for work completed; traffic
control measures taken by the Contractor;quantity of materials used;quantity of materials not used yet stored on
site;equipment on site and whether the equipment was used;time that equipment was used on the project;and
the names, labor classifications, and hours worked for all Contractor Employees including subcontractors.
Detailed descriptions will be provided to document any conversations with the Contractor's Field Superintendent
or other Contractor Personnel, information given to the Contractor, non-compliance notices issued, any
construction issues identified by the Contractor,and any visitors to the project site and their purpose for being
there.
The Construction Inspector will make notations in the daily report regarding the safety measures employed by
the Contractor; any safety concerns, violations, or deficiencies noticed; and action taken by the Contractor to
correct them.
The daily report will also contain notations regarding potential conflicts that may result in a request by the
Contractor for a contract change order. If no issue or conflict is discovered for a particular day,the Inspector will
note that in the report
Time noted and dated photographs of construction activities will be included in the daily report. Sketches,
drawings,or details will be prepared by the Construction Inspector as necessary to explain and document daily
construction activities,and will be included in the daily report.
Daily reports will be completed the same day the inspections were conducted to ensure the accuracy and
completeness of the report. Signed copies of the report will be transmitted to the City weekly on a thumb drive or
at any other frequency desired by the City.
3. Post Construction Phase
Once AKM determines the project has reached completion and are notified the same by the Contractor,the City
will be notified and a final inspection/walk through will be recommended. It is anticipated that the final
inspection/walk through will include City Engineering staff,City maintenance staff,the AKM Inspector and the
design engineer.
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AKM Proposal 14-1074/15-1043 4
Agreement No. 5221
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Agreement No. 5221
City of El Segundo October 11. 2016
Attn: Lifan Xu
Based on the findings and results of the final inspection/walk through,AKM will develop a punch list of work to
be completed and/or corrected. When the punch list is submitted to the Contractor, AKM will obtain the
Contractor's schedule for completing the punch list. AKM will conduct inspections based on the Contractor's
punch list completion schedule and verify that all items are complete.
At the conclusion of the project,AKM will transmit all original project documents and electronic copies to the City.
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Our manhour and fee estimate is attached to this proposal.To complete the above described scope of services,we
estimate a fee of$49,848 will be required.The work will be performed on a time and material not-to-exceed basis,
in accordance with AKM's established billing rates (also attached).AKM will not exceed the established budget
without prior written authorization by the City.
We appreciate the opportunity to be of continued service to the City.If you should have any questions concerning
our proposal,please feel free to contact us at your convenience.
Very truly your ,
AIS Consult% g'tM tgineers
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AKM Proposal 14-1074/15-1043 5