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2016 Dec 20 - CC PACKET AGENDA
EL SEGUNDO CITY COUNCIL
' ' - COUNCIL CHAMBERS - 350 Main Street
t
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 20, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
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Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
-J EL SEGUNDO CITY COUNCIL
t
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 20, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
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PRESENTATIONS
a) Commendation —To all volunteers, sponsors and supporters of the
2016 Community Christmas Dinner.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation —Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to adopt an Ordinance extending the
moratorium on permit issuance for marijuana-related land uses within the
City to allow the City sufficient time to consider amending Title 15 of the El
Segundo Municipal Code.
(Fiscal Impact: None)
Recommendation — 1) Open the public hearing, receive testimony, consider the
evidence, close the public hearing and then waive further reading and adopt by
4/5 vote an Ordinance entitled:
AN INTERIM ORDINANCE OF THE CITY OF EL SEGUNDO EXTENDING THE
MORATORIUM ON PERMIT ISSUANCE FOR MARIJUANA-RELATED LAND
USES WITHIN THE CITY TO ALLOW SUFFICIENT TIME FOR THE CITY TO
CONSIDER AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE
AND APPROVING A REPORT REGARDING THE STATUS OF THE
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MORATORIUM; 2) Alternatively, discuss and take other possible action related
to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action related to the design and construction
of the new Aquatics Center at Wiseburn High School.
(Fiscal Impact: None)
Recommendation — 1) Discuss the projected project budget and determine if the
parties are required to meet to recommend modifications; 2) Discuss cost and
feasibility analyses associated with cogeneration and solar onsite generation
options and provide direction to design team; 3) Authorize staff to release a
Request for Proposals to obtain on-call construction management services to
provide technical oversight as needed; 4) Alternatively, discuss and take other
possible action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to open the recruitment process for the
positions on the Committees, Commissions and Boards ("CCBs") that
expires in the year 2017.
(Fiscal Impact: None)
Recommendation — 1) Direct staff to open the recruitment process for the
positions on the CCB's, as listed; 2) Alternatively, discuss and take other
possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4. Warrant Numbers 3014172 through 3014343 on Register No. 5 in the total
amount of $872,810.94 and Wire Transfers from 11/28/16 through 12/11/16
in the total amount of$1,719,112.67.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
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5. RR ular City Council Meeting Minutes of December 6, 2016.
Recommendation —Approval
6. Consideration and possible action to accept as complete the Water Valve
Replacement Project at multiple locations on the following streets: Hillcrest
St., Cedar St., Holly Ave., Walnut Ave., Mariposa Ave. and Eucalyptus St.,
Project No. PW16-24.
(Fiscal Impact: $118,848.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other possible action related to this item.
7. Consideration and possible action to award a standard Public Works
Contract to Robertson Industries Inc. for George E. Gordon Clubhouse
Playground Resurfacing Project, Project No. PW14-10.
(Fiscal Impact: $51,366.60, Los Angeles County Regional Park and Open
Space District Grant)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney, With Roberson
Industries Inc. in the amount of $44,666.60, and authorize an additional
$6,700.00 for construction related contingencies; 2) Alternatively, discuss and
take 'other possible action related to this item.
8. Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for Police Department Kitchen Remodel, Project
No. PW 17-07.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the attached Resolution approving the Plans and
Specification for the Police Department Kitchen Remodel, Project No. PW 17-07.;
2) Alternatively, discuss and take other possible action related to this item.
9. Consideration and possible action to accept as complete the City-wide
Catch Basin Screen Installation Project, Project No. PW16-12.
(Fiscal Impact: $35,240.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other possible action related to this item.
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10.Consideration and possible action to accept as complete the Water Main
Improvement Project on Center St., Walnut Ave. and Maple Ave., Project
No. PW 16-02.
(Fiscal Impact: $1,527,796.80)
Recommendation — 1) Accept the Water Main Improvement Project work for
Project No.16-02 as complete; 2) Authorize the City Clerk to file Notice of
Completion in the County Recorder's office; 3) Alternatively, discuss and take
other possible action related to this item.
11.Consideration and possible action to adopt a Resolution approving Plans
and Specifications for Water Main Improvement on Mariposa Avenue,
Project No. PW 17-03.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the a Resolution approving Plans and
Specifications for Water Main Improvements on Mariposa Avenue. (Project No.
PW 17-03); 2) Alternatively, discuss and take other possible action related to this
item.
12.Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for Fire Station #1 Men's Bathroom
Improvements, Project No. PW 17-08.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the a Resolution approving the Plans and
Specification for the Fire Station #1 Men's Bathroom Improvements, Project No.
PW 17-08; 2) Alternatively, discuss and take other possible action related to this
item.
13.Consideration and possible action to award a standard Public Works
Contract to Ace Electric, Inc. and purchase lighting equipment from Musco
Sports Lighting, LLC. for Recreation Park Phase 4 Lighting, Project No. PW
16-26.
(Fiscal Impact: $405,316.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney, with Ace Electric, Inc. in
the amount of $197,100.00 for Recreation Park Phase 4 Lighting, Project No. PW
16-26, and authorize an additional $29,565.00 for construction related
contingencies; 2) Authorize the purchase of lighting equipment from Musco
Sports Lighting, LLC in the amount of $178,651.00; 3) Alternatively, discuss and
take other possible action related to this item.
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14.Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for Fire Station #1 Kitchen Improvements, Project
No. PW 17-06.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the a Resolution approving the Plans and
Specification for the Fire Station #1 Kitchen Improvements, Project No. PW 17-
06; 2) Alternatively, discuss and take other possible action related to this item.
15.Consideration and possible action regarding 1) Approval of a new Class
Specification for the at-will position of Information Systems Director; and 2)
Adoption of a Resolution establishing the basic monthly salary range for
Information Systems Director; and 3) Introduction of an Ordinance
amending El Segundo Municipal Code §1-6-3, §1-6-4, and §1-6-5 Regarding
City Departments, Exclusions from Civil Service, and Department Heads.
(Fiscal Impact: $225,700.00)
Recommendation — 1) Approve the proposed Class Specification for Information
Systems Director (At-Will); 2) Adopt the Resolution establishing the Basic
Monthly Salary Range for the job classification of Information Systems Director
(At-Will); 3) Introduce and Waive the first reading of the Ordinance; 4)
Alternatively, discuss and take other possible action related to this item.
16.Receive and file an informational report regarding the emergency purchase
of computer network equipment, specifically two uninterrupted power
sources (UPS).
(Fiscal Impact: $50,000.00)
Recommendation — 1) Receive and file information regarding the emergency
purchase of computer network equipment, specifically two uninterrupted power
sources (UPS); 2) Alternatively, discuss and take other possible action related to
this item.
17.Consideration and possible action to authorize the City Manager to execute
a License Agreement in a form approved by the City Attorney with Alpha
Aquatics to operate a competitive youth swim team at the Urho Saari Swim
Stadium from January 1, 2017, through June 30, 2018, at a rental rate
starting at $1,300.00 per month for the first six months and increasing by
20% each six months thereafter.
(Fiscal Impact: $28,392 in Recreation Reservation Revenues for term of the
agreement)
Recommendation — 1) Authorize the City Manager to execute a License
Agreement with Alpha Aquatics in a form approved by the City Attorney; 2)
Alternatively, discuss and take other possible action related to this item.
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18.Consideration and possible action authorizing the Fire Department to
purchase two (2) new Recue Ambulances from Braun Northwest in an
amount not to exceed $406,161.68
(Fiscal Impact: $406,161.68)
Recommendation — 1) Following a Request For Proposal (RFP), Authorize the
City Manager to execute an agreement, in a form approved by the City Attorney,
to purchase two (2) 2017 North Star 171-1 Ambulances on a 2017 Ford F-450
4X2 Diesel Ambulance Prep Chassis from Braun Northwest; 2) Alternatively,
discuss and take other possible action related to this item.
19.Consideration and possible action regarding approval of an amendment to
the MuniTemps Agreement Number 4802 for temporary staffing the Public
Works Department for Interim Director of Public Works.
(Fiscal Impact: $105,000.00)
Recommendation — 1) Authorize the City Manager to execute an amendment, in
a form approved by the City Attorney, with MuniTemps, for additional temporary
staffing; 2) Alternatively, discuss and take other possible action related to this
item.
20.Consideration and possible action to authorize the City Manager to amend
the existing contract with William Avery & Associates, Inc. to (1) increase
the total, not to exceed amount of the contract to $100,000 per fiscal year,
and (2) extend the term of the agreement to September 30, 2018.
(Fiscal Impact: $100,000 for FYs 2016-17, 2017-18)
Recommendation — 1) Authorize the City Manager to extend the existing contract
with William Avery & Associates, an executive search firm, for purposes of
conducting executive searches not to exceed $100,000 per fiscal year; 2)
Alternatively, discuss and take other possible action related to this item.
21.Consideration and possible action to increase the Fiscal Year 2016-2017
Adopted Budget for continuing appropriations.
(Fiscal Impact: $0 — {Appropriations of $11,352,016 from FY 2015-16
requested to be continued into FY 2016-17})
Recommendation — 1) Approve continuing appropriations from FY 2015-2016 to
FY 2016-2017, thereby amending the Fiscal Year 2016-2017 Adopted Budget in
the Funds and by the amounts contained in Attachment 1 and 2; 2) Alternatively,
discuss and take other possible action related to this item.
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22.Consideration and possible action to accept the Richmond Street
Improvement Project as complete, Project No. PW 15-01.
(Fiscal Impact: $1,602,717.90)
Recommendation — 1) Accept the work for Project 15-01 as complete; 2)
Authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office for Project No. PW 15-01; 3) Authorize the transfer of $69,375.00 from
account #001-400-4101-6206 (PW/Engineering Contractual Services) to account
#301-400-8203-8703 (Richmond St. Improvement Project); 4) Alternatively,
discuss and take other possible action related to this item.
23.Consideration and possible action regarding approval of an amendment to
the MV Cheng & Associates Inc. agreement number 5226 for temporary
staffing in the Finance Department.
(Fiscal Impact: $9,765.00)
Recommendation — 1) Authorize City Manager to execute an amendment, in a
form approved by the City Attorney, with MV Cheng & Associates Inc., for
additional temporary staffing; 2) Alternatively, discuss and take other possible
action related to this item.
F. NEW BUSINESS
24.Consideration and possible action to accept a grant award from Chevron
U.S.A., Inc. in the amount of $185,000.00 to support economic development
within the City of El Segundo.
(Fiscal Impact: $185,000.00 Revenue for the Economic Development Grant
Account)
Recommendation — 1) Authorize the City Manager to accept grant funds in the
amount of$185,000.00 from Chevron U.S.A., Inc.; 2) Appropriate grant funding
to the Economic Development Grant Account; 3) Alternatively, discuss and take
other possible action related to this item.
25.Consideration and possible action to adopt a resolution authorizing the
Mayor to sign a temporary employment agreement with Mitchell Tavera in
conformance with California Public Employees' Retirement System and
state law requirements providing for Mr. Tavera to fill the position of
Interim Police Chief.
(Fiscal Impact: Not to exceed $106,339.00)
Recommendation — 1) Consideration and possible action to adopt a resolution
authorizing the Mayor to sign a temporary employment agreement with Mitchell
Tavera; 2) Alternatively, discuss and take other possible action related to this
item.
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G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Pirsztuk—
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
26.Consideration and possible action regarding the annual request of Mr. S.
Claus for variances from the Municipal Code.
Recommendation — Approve request by Mr. S. Claus for a waiver of the permits
required for doing business within the City of El Segundo as follows:
1. The use of air rights and waiver of the Santa Monica Radial 160 R
procedure;
2. Grant a free business license for a non-profit organization;
3. Waiver of the Noise Ordinance to permit the sound of bells;
4. Waiver of the Trespass Ordinance including dealing with trespassing
animals;
5. Waiver of the ordinance on Animal Regulations.
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PUBLIC COMMUNICATIONS — (Related to Citv Business Oniv — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 12.f -I P
TIME.: f. 9w
NAME: (
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ommenbatt' 011 City of (el Oegunbo, California
WHEREAS, The El Segundo Community Christmas Dinner was conceived by El Segundo resident
Bill Coffman in 1983; Bill solicited the help of local businesses, residents and
organizations to fund, cook, and serve a traditional Christmas dinner that brought
people together to share the holiday spirit; and
WHEREAS, The El Segundo Community Christmas Dinner has become a hometown tradition that
has served the community for over 30 years. The last 28 Christmas dinners have been
served at the Joslyn Center; and
WHEREAS, The Annual Christmas Dinner will be provided this season by JMW Catering
sponsored by the El Segundo Kiwanis Club, food donations from the Doubletree Hotel
and KIND bars, and floral arrangements provided by Natural Simplicity, and the time
and effort of many individual volunteers along with the support of the Recreation and
Parks Department Outreach Office; and
WHEREAS, The El Segundo Community Christmas Dinner will be held at 12:00 p.m. on December
25t`at the Recreation and Parks Department's Joslyn Center, for the benefit of all those
in the community who wish to participate in fellowship and share in some Christmas
cheer.
NOW, THEREFORE, on this 20th day of December, 2016, the Mayor and Members of the City
Council of the City of El Segundo, California, do hereby commend and thank all sponsors, supporters
and volunteers, for their unselfish community service in keeping this hometown holiday tradition alive
in El Segundo.
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WayorSuzanne Fuentes
WayorFro 7em Drew(Boyles CouncdWem6er Wicfiaef(Dugan
CouncilWemberCarol Pi'rsztuk Counci(Wem6erpon Orann
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA ITEM STATEMENT AGENDA HEADING: New Business—Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action to adopt an Ordinance extending the moratorium on permit
issuance for marijuana-related land uses within the City to allow the City sufficient time to
consider amending Title 15 of the El Segundo Municipal Code.
RECOMMENDED COUNCIL ACTION:
1. Open the public hearing, receive testimony, consider the evidence, close the public
hearing and then waive further reading and adopt by 4/5 vote an Ordinance entitled:
AN INTERIM ORDINANCE OF THE CITY OF EL SEGUNDO EXTENDING
THE MORATORIUM ON PERMIT ISSUANCE FOR MARIJUANA-RELATED
LAND USES WITHIN THE CITY TO ALLOW SUFFICIENT TIME FOR THE
CITY TO CONSIDER AMENDING TITLE 15 OF THE EL SEGUNDO
MUNICIPAL CODE AND APPROVING A REPORT REGARDING THE STATUS
OF THE MORATORIUM
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Proposed ordinance and attached report
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: City Attorney's office
APPROVED BY: Greg Carpenter, City Manager
EXECUTIVE SUMMARY:
On November 16, 2016, the City Council considered three ordinances in light of the statewide
initiative adopted by voters entitled the "Control, Regulate and Tax Adult Use of Marijuana
Act": two ordinances (an urgency ordinance and a regular, non-urgency ordinance) expressly
prohibited commercial marijuana activity in the city, and a third, urgency ordinance prohibiting
permit issuance for marijuana-related land uses within the City for 45-days.
This item relates to the urgency ordinance that imposed the 45-moratorium on the issuance of
permits for marijuana-related land uses. To allow staff more time to study the issue and prepare
an amendment to the Zoning Code (ESMC Title 15), staff recommends the City Council waive
reading and adopt the interim ordinance extending the effective period of the City-wide
moratorium, so that the moratorium will expire on November 14, 2017. If adopted, the
ordinance will take effect immediately.
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BACKGROUND AND DISCUSSION:
On November 8, 2016, the voters approved a statewide initiative entitled the "Control, Regulate
and Tax Adult Use of Marijuana Act" (the "AUMA"). The AUMA controls and regulates the
cultivation, processing, manufacture, distribution, testing and sale of nonmedical marijuana,
including marijuana products, for use by adults 21 years of age or older. The AUMA does not,
and cannot, affect federal laws and regulations pertaining to marijuana or its derivatives. The
AUMA expressly preserves local control over the regulation of marijuana-related business and
marijuana-related land uses.
At its November 15, 2016 meeting, the City Council adopted an urgency ordinance establishing a
45-day moratorium on the issuance of permits for marijuana-related land uses, pending adoption
of an amendment to the City's Zoning Code. The moratorium is authorized by Government
Code Section 65858, which allows the City to prohibit certain land uses that may be in conflict
with a contemplated general plan, specific plan, or zoning proposal that the City is considering in
order to protect and preserve the public peace, health, and welfare. Until the City has had
sufficient time to study its options and make an informed decision regarding the regulatory
options available with respect to marijuana-related land uses, staff believes the unregulated
establishment of such uses in the City would present an immediate threat to the public safety,
health and welfare.
If not extended, that moratorium will expire on December 30, 2016. The attached ordinance
would extend the moratorium for a period of 10 months and 15 days from the date the
moratorium would have otherwise expired.
Since the November 15, 2016 enactment of the moratorium, staff has been monitoring the
actions of other cities in the area and the varying approaches to marijuana-related land use
regulations being considered by them in the wake of Proposition 64's passage. Staff has also
continued to research the available data from other states that have previously decriminalized the
use, sale, and cultivation of recreational marijuana.
Staff has consulted with the El Segundo Police Department and the Department has expressed
concerns related to the potential establishment and proliferation of marijuana-related land uses.
Staff plans to reach out to the Los Angeles County Sheriff's Department as well to more fully
ascertain the position of regional law enforcement with respect to the potential proliferation of
marijuana-related land uses throughout the area.
As a result of staff's preliminary research, staff is currently evaluating an amendment to the
Zoning Code that would prohibit all marijuana-related land uses in every zone to the maximum
extent allowed under State law.
On December 8, 2016, the City issued a written report describing the measure taken to alleviate
the condition which led to the adoption of the urgency ordinance, as required by state law. A
copy of the report is attached. The City has followed the necessary public notice and hearing
requirements, such that the City may now extend that moratorium for a period of 10 months and
15 days.
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Next Stets and the Need for an Extension of the Moratorium
Over the next several months, staff intends to continue monitoring and consulting with other
California cities as they make their individualized determinations with respect to the regulation
of marijuana-related land uses. Staff will also monitor and consider the actions of local agencies
in other states that, like California, recently passed laws decriminalizing recreational marijuana-
related activities. In addition, staff will continue to gather relevant data from other states (e.g.,
Colorado, Washington) where recreational marijuana activities have been decriminalized for a
longer period of time. Staff intends to review all of this data and to remain in consultation with
the Police Department and other local law enforcement agencies while it formulates a
recommendation for the City Council's future consideration.
While staff has made progress in gathering the information it needs to develop regulatory options
for the City, an extension to the existing moratorium is necessary to allow staff sufficient time to
gather additional information and formulate regulatory options appropriate for the City and its
residents.
In addition, it is worth noting that the Federal Government's consideration of the several
statewide efforts to legalize marijuana and cannabis use may have changed since the election of
President-Elect Trump. His apparent nominee for U.S. Attorney General is current U.S. Senator
Jeff Sessions, who in the past has stridently opposed recreational marijuana use. Though neither
Senator Sessions nor the Trump Administration have made a formal comment on the permitted
use of cannabis and marijuana, this potential change in federal policy serves as a further reason
for the City to take a"wait and see" approach, which requires an extension of the moratorium.
ENVIRONMENTAL ASSESSMENT:
The proposed ordinance is not subject to environmental review under the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the
CEQA Guidelines. Sections 15060(c)(2) and 15060(c)(3) pertain to activities that will not result
in a direct or reasonably foreseeable indirect change to the environment and that are not defined
as a project under Section 15378. This Ordinance has no potential for resulting in physical
change to the environmental directly or indirectly in that its purpose is to prevent change to the
environment pending the completion of the contemplated research and evaluation of regulatory
alternatives.
CONCLUSION:
To ensure that the City has a sufficient opportunity to gather relevant information and formulate
regulatory options to address potential secondary impacts associated with marijuana-related land
uses, staff recommends that the City Council adopt the attached ordinance extending the City-
wide moratorium on the issuance of permits for marijuana-related land uses.
3
17
ORDINANCE NO.
AN INTERIM ORDINANCE OF THE CITY OF EL SEGUNDO
EXTENDING THE MORATORIUM ON PERMIT ISSUANCE FOR
MARIJUANA-RELATED LAND USES WITHIN THE CITY TO
ALLOW SUFFICIENT TIME FOR THE CITY TO CONSIDER
AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE
AND APPROVING A REPORT REGARDING THE STATUS OF
THE MORATORIUM
The Council of the City of El Segundo does ordain as follows:
SECTION 1: This ordinance is adopted pursuant to Government Code sections
36937 and 65858, and other applicable laws.
SECTION 2: Findings. The El Segundo City Council finds, determines and
declares as follows:
A. On November 15, 2016, the City Council adopted a 45-day interim
zoning ordinance prohibiting the issuance of any permit for
marijuana-related land uses in any zone throughout the City.
B. The City's staff is conducting research and formulating options
regarding potential new regulations for marijuana-related land uses
in the City. It is in the best interest of public health, safety and welfare
that the existing moratorium should continue until such time as the
City Council and Planning Commission have the opportunity to
carefully review and consider this issue.
C. On December 8, 2016, the City issued, and made publicly available,
a written report regarding the status of the marijuana-related land
use moratorium as required by Government Code section 65858(d).
A copy of the report is attached.
D. After providing public notice in accordance with Government Code
sections 65858(a) and 65090, the City Council held a public hearing
on this proposed moratorium extension on December 20, 2016.
E. The facts, circumstances and findings adopted by the City Council in
Ordinance No. U remain true and correct and are incorporated
herein by this reference. Accordingly, the City Council finds that
there is a current and immediate threat to the public health, safety
and welfare as described in Ordinance No. U and the City finds
that an extension of the temporary moratorium on the establishment
of such uses pursuant to Government Code Section 65858 is
Page 1 of 3
18
therefore necessary for the immediate preservation of the public
health, safety and welfare.
F. The City Council finds that this moratorium is a matter of local and
City-wide importance and is not directed towards any particular
applicant or potential applicant for a marijuana-related land use.
G. The City Council further finds that the length of the moratorium
imposed by this Ordinance will not in any way deprive any person of
rights granted by state or federal laws, because the moratorium is
short in duration and essential to protect the public health, safety and
welfare.
SECTION 3: Moratorium Extended. The moratorium enacted pursuant to City of
El Segundo Ordinance No. U is hereby extended pursuant to Government
Code section 65858 for a period of ten months and fifteen days past the initial
expiration date of Ordinance U, thereby extending the moratorium until
November 14, 2017. Accordingly, this Ordinance will expire and terminate at
midnight on November 14, 2017, unless it is further extended.
SECTION 4: Approval of Report. The City Council hereby approves of the
December 8, 2016 report regarding the status of the marijuana-related land use
moratorium as required by Government Code section 65858(d), a copy of which is
attached.
SECTION 5: Environmental Assessment. Exercising its independent judgment
on the basis of the whole record, the City Council finds that this Ordinance is not
subject to environmental review under the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA
Guidelines. Sections 15060(c)(2) and 15060(c)(3) pertain to activities that will not
result in a direct or reasonably foreseeable indirect change to the environment and
that are not defined as a project under Section 15378. This Ordinance has no
potential for resulting in physical change to the environmental directly or indirectly
in that its purpose is to prevent change to the environment pending the completion
of the contemplated research and evaluation of regulatory alternatives.
SECTION 6: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end,
the provisions of this Ordinance are severable.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
Page 2 of 3
19
SECTION 8: This Ordinance will become effective immediately upon adoption
pursuant to Government Code section 36937(b) for the immediate preservation of
the public peace, health, safety, and welfare. Pursuant to that statute, and
Government Code section 65858, this Ordinance is adopted by a four-fifths vote.
PASSED AND ADOPTED this 20th day of December, 2016.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 3 of 3
20
Public Report Regarding the Status of the City of El Segundo's
Moratorium on Marijuana-Related Land Uses
December 8, 2016
Introduction
On November 15, 2016, the City Council adopted Ordinance No. U, "An Urgency
Ordinance Prohibiting Permit Issuance for Marijuana-Related Land Uses Within the City
for a Period of Forty-Five Days to Consider Amending Title 15 of the El Segundo
Municipal Code."
Pursuant to Government Code section 65858(d), the City has prepared this written report
to describe the measures taken to alleviate the condition which led to the adoption of the
urgency moratorium ordinance.
Research
Since the November 15, 2016 enactment of the moratorium, staff has been monitoring
the actions of other cities in the area and the varying approaches to marijuana-related
land use regulations being considered by them in the wake of Proposition 64's passage.
Staff has also continued to research the available data from other states that have
previously decriminalized the use, sale, and cultivation of recreational marijuana.
Consultation with Law Enforcement
Staff has consulted with the El Segundo Police Department and the Department has
expressed concerns related to the potential establishment and proliferation of marijuana-
related land uses. Staff plans to reach out to the Los Angeles County Sheriff's Department
as well to more fully ascertain the position of regional law enforcement with respect to the
potential proliferation of marijuana-related land uses throughout the area.
As a result of staff's research and consultations, staff is currently evaluating an
amendment to the Zoning Code that would prohibit all marijuana-related land uses in
every zone to the maximum extent allowed under State law.
In addition, it is worth noting that the Federal Government's consideration of the several
statewide efforts to legalize marijuana and cannabis use may have changed since the
election of President-Elect Trump. His apparent nominee for U.S. Attorney General is
current U.S. Senator Jeff Sessions, who in the past has stridently opposed recreational
marijuana use. Though neither Senator Sessions nor the Trump Administration have
made a formal comment on the permitted use of cannabis and marijuana, this potential
change in federal policy serves as a further reason for the City to take a "wait and see"
approach, which requires an extension of the moratorium.
1
21
Next Steps
Information is the key to good decisionmaking. Accordingly, over the next several
months, staff intends to continue monitoring and consulting with other California cities as
they make their individualized determinations with respect to the regulation of marijuana-
related land uses. Staff will also monitor and consider the actions of local agencies in
other states that, like California, recently passed laws decriminalizing recreational
marijuana-related activities. In addition, staff will continue to gather relevant data from
other states, such as Colorado and Washington, where recreational marijuana activities
have been decriminalized for a longer period of time. Staff intends to review all of this
data and to remain in consultation with the Police Department and other local law
enforcement agencies while it formulates a recommendation for the City Council's future
consideration.
2
22
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20,2016
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action related to the design and construction of the new Aquatics Center
at Wiseburn High School. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Discuss the projected project budget and determine if the parties are required to meet to
recommend modifications; and,
2. Discuss cost and feasibility analyses associated with cogeneration and solar onsite
generation options and provide direction to design team; and,
3. Authorize staff to release a Request for Proposals to obtain on-call construction management
services to provide technical oversight as needed; and,
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Energy Solutions Analysis (GSE Solutions, Inc)
2. Solar Analysis (PFMG)
3. Cogeneration Analysis (SoCalGas)
FISCAL IMPACT: None (Aquatics Trust Fund)
Amount Budgeted: $1,800,000
Additional Appropriation: $0
Account Number(s): 702-400-5202-8476
PREPARED BY: Meredith Petit, Director of Recreation& Parks '°w
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On September 28, 2016, the City Council authorized the use of$1,800,000 from the Aquatics Trust
Fund to be used to complete the El Segundo Aquatics Center at the Wiseburn High School site. The
total project budget was set to not exceed$13,800,000 with a$6,000,000 contribution from Wiseburn
Unified and a pledge from South Bay Sports, Health and Wellness for an additional $6,000,000
contribution. The City Council went through an exercise to review the scope of the project design and
made some slight modifications to ensure the project would be within the funds available. Some of
the reductions included removal of two diving boards, repurposing the concession area to storage,
and modifying the spectator bleachers.
One component of the design that required further research and analysis was the inclusion of
cogeneration as an alternative energy source. City Council requested that staff and consultant solicit
third-party review of cogeneration and solar energy systems to better understand the initial investment
in each type of system and the long-term payoff.
Over the past several weeks staff has participated in numerous meetings and conversations regarding
cogeneration and solar options. We have met, in collaboration with Wiseburn,with NRG, SunPower,
23
Xero Solar, PFMG Solar, GSE Solutions, and SoCalGas.
In short, after various parties reviewed the projected energy demand profile for the aquatics facility,
most determined that solar power would be a better long-term option for the site if combined with a
larger system with the school campus under a PPA with no up-front installation costs. GSE Solutions,
Inc., has reviewed all of the data and various analyses provided from vendors and has determined
that a electrical generation system built specifically for the Aquatic Center would not be cost effective
and would actually result in higher electrical costs based on PPA programs or a very lengthy payback
of 29 years for a solar system installed by the City. This analysis was confirmed by PFMG Solar and
by SoCalGas. There is the potential for small annual electrical cost savings for the City in a
cooperative arrangement utilizing a potential future campus-wide School District solar PPA program,
but this is impossible to quantify until the School District selects their supplier and finalizes their
plans. The high school campus-wide solar generation program would be installed following the
opening and a year or two of school operation.
GSE determined that, if the City elected to go with cogeneration, a 35 kW CHP (Combined Heat and
Power) system would be most appropriate for the Aquatic Center. GSE completed an analysis of both
a 35kW and a 60kW cogen system in their study. Based on initial cogen system cost and installation,
GSE determined the annual payback, including operations and maintenance, would be 12.9 years for
the 35kW system and 19.1 years for the 60 kW system. The annual energy savings for the 35kW
system is $6,934, while the annual energy savings for the 60kW system is $8,030. Both the 35kW
and the 60kW systems were included in to the Pool Contractor bid package as alternate packages.
When the bids are opened the actual projected system cost and installation can be included in the GSE
analysis to update both the payback period and the annual energy cost savings. The GSE report is
attached as is the analysis completed by PFMG and SoCalGas.
The bids for the aquatics facility were opened on November 18th and December 8th. According to
Wiseburn Unified School District, and at the time of this written report, the bids are still being
reviewed and calculated, but seem to indicate being on target with the budget. Specific figures will
be presented to the City Council during this discussion item. Staff is exploring options to hire an
experienced construction cost estimator to review the bids and cost breakdown allocations between
the high school gym complex and the pool complex.
In addition to the financial contribution, the City will be responsible for the operation and
maintenance (O&M) of the aquatics facility; therefore, it is important for staff to continue to be an
integral part of the project during the construction process. A State-licensed Professional Engineer
from the Engineering Division will serve as the City Project Manager and will attend weekly project
progress meetings onsite, bringing other Public Works Division staff in as needed to address any
issues or answer any questions, ensuring all construction is completed in the City's best interest. In
addition,due to the complexity of the mechanical, electrical,plumbing, and pool-related components
to be installed, staff is requesting Council's approval to release a Request for Proposals (RFP) to
obtain on-call construction management services for that infrastructure. This will provide the City
an expert who can understand any issues, change order requests, "or equal" substitutions, and other
matters to similarly provide input and make recommendations in the City's best interest. A budget of
$62,400 is estimated at this time; however, that amount may change once staff has the chance to
review the Contractor's construction schedule obtained after the District selects a Contractor.
24
4
December 13,2016
Ms. Meredith Petit
Director of Recreation & Parks
City of El Segundo
350 Main St.
El Segundo,CA 90245
Dear Ms. Petit:
GSE Solutions was asked to analyze the cost-effectiveness of both combined heat and power(CHP)and
solar electric generation for the proposed El Segundo aquatic Center. Our findings are summarized
below.
FACILITY ENERGY USAGE
The new aquatic center is expected to operate on average from 5:30AM to 10:OOPM,365 days per year.
The energy consumption in this facility will primarily include indoor and outdoor lighting,several pool
circulation pumps and a gas boiler for heating the pool. The aquatic center's projected annual energy
costs for both electricity and natural gas are estimated to be$84,453 per year,where electricity is
$39,988 and natural gas is$44,465. Monthly energy costs are illustrated below.
Estimated Energy Costs
El Segundo Aquatic Center
$8,000
$7,000
$6,000
$5,000
$4,000 Electric Costs
—Natural Gas Costs
$3,000
$2,000
$1,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
GSE Solutions LLC 800 Grand Avenue,Suite 1386,Carlsbad CA 92008 760.214.6805
25
r
COMBINED HEAT AND POWER(CHP)
For a facility like this a combined heat and power system will generate both electricity and thermal
energy onsite that can be used to power indoor/outdoor lights, pumps and heat the swimming pools.
The purpose of installing a CHP system is to produce your own electric and thermal energy more cost-
effectively than can be purchased from your local utility. Based on the expected energy needs of this
facility we evaluated two CHP system sizes-35 kW and 60 kW. The estimated monthly electric and gas
savings for each system size are illustrated in the following chart. As you can see,the 60 kW system
generates greater savings.
Estimated CHP Energy Cost Savings
El Segundo Aquatic Center
$12,000
I
$10,000
$8,000
$6,000 – – – - 60 kW
—35 kW
$4,000 --
$2,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
The financial results are summarized in the table below. Financing costs were not included.
PROJECT ECONOMICS
System Size 35 kW 60 kW
Electric Grid Savings$1 $16,716 $20,568
Gas Savings$ $7,457 $9,353
Generator Fuel Costs$ ($11,771) ($15,295)
Generator O&M Costs$ ($5,468) ($6,596)
Net Annual Savings$ $6,934 $8,030
Generator Installed Costs$Z ($105,000) ($180,000)
SGIP Incentive$3 $15,400 $26,400
Simple Payback Yrs 12.9 19.1
1 Includes CHP Standby Charges and Exit Fees imposed by SCE.
2 Estimated to be$3,000 per kW.
3 SoCal Gas Self-Generation Incentive Program.
GSE Solutions LLC 800 Grand Avenue,Suite B813,Carlsbad CA 92008 760.214.6805
26
Se
SOLAR ELECTRIC
Due to limited space on the pool house rooftop,we determined that solar carport structures in the
proposed parking lot area around the facility made the most sense. Based on the available parking lot
space and electricity needs of the facility,we evaluated the cost-effectiveness of a 110 kW-DC solar
electric panel system. The projected annual electricity production is 143,411 kWh per year.The
estimated monthly generation and electricity savings are shown below.
Estimated Solar Electric Generation and Cost Savings
El Segundo Aquatic Center
18,000 $3,500
16,000 —
$3,000
14,000
$2,500
12,000 1
10,000 — $2,000
Electricity kWh
8,000 $1,500 —Cost Savings
6,000
$1,000
4,000
$500
2,000
0 — $0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
The financial results are summarized in the table below. Financing costs were not included.
PROJECT ECONOMICS
fSystem Size 110 kW-DC
Electric Grid Savings$ $18,876
Generator O&M Costs$ ($2,071)
Net Annual Savings$ $16,805
Generator Installed Costs$° $490,590
CSI Incentive$5 $63,101
Simple Payback Yrs 29.0
4 Estimated to be$4,500 per kW. Includes cost of carport structure.
5 SCE California Solar Initiative Incentive Program.
GSE Solutions LLC 800 Grand Avenue, Suite 6813,Carlsbad CA 92008 760.214.6805
27
S�
In conclusion,the paybacks for both CHP and solar electric generation systems are very long and based
on our assumptions at this point do not seem to be cost-effective options for the new aquatic center.
One of the main reasons is the relatively low price of electricity,estimated to be around $0.1323 per
kWh on average. The other reason that solar is not a viable option is because of the added cost of the
carport structure,which doubles the payback. We have the following recommendations:
• We suggest revisiting the financial analysis of the CHP system after the new aquatic center has
been operating for a period of 12 to 24 months. Doing this will allow the City to establish
exactly the energy costs of the facility, and remove significant uncertainty from our financial
analysis.
• Once the City receives bid quotes for the proposed CHP system at the new aquatic center, we
will update our financial analysis, and possibly consider a 20-year analysis period. Costs can vary
anywhere from$1,500 to$3,000 per kW, depending on the size and complexity of the system.
For this analysis,our intent was to be conservative, and therefore,we assumed the higher end.
As you can probably imagine the installed cost of a CHP system has an enormous impact on
project economics. For instance, if we assume an installed cost of say$2,225 per kW,the simple
payback for the 35kW CHP system goes from 12.9 years to 9.1 years.
• City should have a discussion with Tecogen to establish exactly what parts/services will be
covered in their O&M services agreement.
• Although a solar PPA agreement for the aquatic center appears to not be financially viable,the
City should investigate further the possibility of"piggy-backing" on Wiseburn School District's
solar PPA agreement. This arrangement may be financially beneficial for the City,as well as the
school district.
Please feel free to contact me at 760.214.6805 if you have any questions.
Sincerely,
Greg W. Stevens
Founder and Principal
GSE Solutions, LLC
GSE Solutions LLC 800 Grand Avenue, Suite I3813,Carlsbad CA 92008 760.214.6805
28
jolt
5
Wiseburn Unified School District
Pool Energy
IN
December 7, 2016
Cle-Ilk 714-91.6-M]6
PFMGI
r
_ 5
PFMG `.)( )I /
Partners For Many Generations
Solar vs. Cogeneration
4UMMAla`
We have completed our analysis of the data received from The Sports Group November 11,
2016 for the Wiseburn High School Pool. Using the load profile provided,we ran our model to meet the
energy consumption need and maximize the savings.Given the projected usage,the SCE rate without
solar would be approximately$0.1714/kWh.
For solar,the project would require a system sized at approximately 109 kW.To design,
engineer, and construct a 109 kW project for the High School campus,the PFMG Solar PPA rate($/kWh)
would be higher than the rate the District would be paying with SCE.Therefore,the solar project would
have no savings in Year 1, and would not be cost effective for Wiseburn USD.
SITE SUMMARY
lei m unting Type i� �2
iii C,C_
Wiseburn High School Pool Parking Canopy 109.02 184,0N)
SO1 ,AR.,ARRAY LAYOUT
Array layout follows this page.
Pool Energy Analysis
30
Confidential Electric Generation Economic Feasibility Analysis version 6.5 DRAFT
for City of El Segundo
November 23, 2016
Payback =.21 years
Power Plant Size (kW) 30 kW Electric Utility Costs $/kWh
Technology IC Engine, Rich Burn Facilities &Customer Charqe $0.042
Annual Power Generated (kWh) 248,346 kWh on-peak $0.221
Equivalent Full Load Hours 8,760 hours/year Summer mid-peak $0.090
Percent of Full Capacity Utilized 100% off-peak $0.051
Winter mid-peak $0.066
off-peak $0.057
Annual Savings per kWh Overall Weighted Average 11.5¢/kWh
-Electricity Bill Savings $22,819 $0.092
Value of Waste Heat Recovered $7,039 $0.028 JCost to Generate I 7.7 d/kWh
Cogeneration Natural Gas Cost ($14,296) ($0.058)
Maintenance& Permit Fees ($5,925) ($0.024) IlTotal Delivered Cost of Natural Gas I 41.7 d/therm
Standby Charqes _ ($3,413) ($0.014)
Exit Fees (PPPC, NDC, DWR Charqes) _($2,560) ($0.01031)
Annual Savings $3,664 1.5 ¢ / kWh
Cogen base-loading example
Project Economics A
Estimated Project Cost $90,000
Self Generation Incentive Program $ (13,200) KW
Rule 38 or OPT Fundinq $0 Demand
Other Offsets $0 Generated Electricity
Net Project Cost' $76,800 TIME
Simple Payback (years) _ _ 21 years ,
w
1-Price after estimated incentive. Analysis does not include tax depreciation savings,additional income taxes,non-utility taxes,or potential emission credit purchase costs.
For questions regarding this analysis,please contact Michael Yee at(213)244-4043
Page 1 of 11
Confidential
DRAFT
Natural Gas Rates
Natural Gas Tariff-Related Charges, Jan. 2016
Charge Cost$/therm Explanation
GT-F5 Transportation Charge $0.13480 Cost for transporting gas<3,000,000 therms/vear
GT-F5 Transportation Charge $0.04034 Cost for transporting gas>3,000,000 therms/year
Brokerage Fee $0.01000 Mark-up to purchase gas commodity
G-SRF $0.00068 Surcharge Reimbursement Fund -CPUC_
=G-MSUR $0.00391 Transported Gas Municipal Surcharge
_Incremental Transportation Cost $0.06520 Differential between Current and Cogen Tariff
Monthly Customer Charge $50 Per Month
aoe,..taxes
Utility User's Tax-imposed by local city, mrment 0.0%
Natural Gas Cost
in $Itherm
2015 2016 2017 Estimated Transportation, TOTAL
Month CA City Gate CA City Gate NYMEX Average Brokerage Fees, GT-F5
& NYMEX &NYMEX Contract Procurement &Surcharges Cost
January $0.3250 S0.2673 $0.3131 $0.30180 $0.14939 50.45119
February $0.2643 S0.2399 $0.3125 $0.27223 $0.14939 $0.42162
March $0.2891 S0.1640 $0.3081 $0.25373 $0.14939 $0.40312
April $0.2497 S0.1832 $0.2871 $0.24000 $0.14939 $0.38939
May $0.2738 S0.2029 $0.2857 $0.25413 $0.14939 $0.40352
June $0.2627 S0.2388 $0.2892 $0.26357 $0.14939 $0.41296
July $0.3256 S0.2381 $0.28185 $0.14939 $0.43124
Amu ust $0.3077 S0.2453 _$0.27650 $0.14939 $0.42589
September $0.2972 S0.2492 $0.27320 $0.14939 $0.42259 I
October $0.2672 S0.2571 $0.26215 $0.14939 $0.41154
November $0.2290 S0.2745 $0.25175 $0.14939 $0.40114
December $0.2571 S0.3003 $ $0.14939 $0.42809
$0.2675
CA) Average $0.41686
N
2-Based on CA city gate price, CA border price, and NYMEX futures contracts
Page 2 of 11
Confidential Electric Rate DRAFT
Before Generation After Generation
Edison GS-2-TOU-B, < 2 kV 5 Edison GS-2-TOU-B-S, < 2 kV
Season Summer Winter Season Summer Winter
Customer Charge $223.75 $223.75 Customer Charge $223.75 $223.75
Demand Charge Facilities Related $15.44 $15.44 Demand Charge-Facilities Related X15.44 $15.44
On-Peak $15.42 $0,00 On-Peak $15.42 $0.00
Demand Charges Mid-Peak $3.01 $0.00 Time Related Demand Mid-Peak $3.01 $0.00
Time Related Off-Peak $0.00 $0.00 Charges-Supplemental Off-Peak $0.00 $0.00
On-Peak $0.10233 $0.00000 On-Peak $0.00 $0.00
Energy Charges Mid-Peak $0.06899 $0.06604 Time Related Demand Mid-Peak $0.00 $0.00
Off-Peak $0.05117 $0.05700 Charges-Backup Off-Peak $0.00 $0.00
DWR Energy Credit j$0.0)022) On-Peak $0.10 $0.00000
Departing Load Service Charge Details(for re#ereriCe only) Energy Charges Mid-Peak $0.07 $0.06604
-$0.00085 I $0.0 116 $0 00539 I Total D0102 68 $0.05700
Service Standby Charge Off-Peak 50.05 $9.48
DWR Energy Credit ($0.00022)
Schedule Definitions Departing Load Service Charge Details(for reference only)
On-Peak Noon to 6:00 PM Summer Weekdays NDC PPPC I DWRBC Total Delivery Service
8:00 AM to Noon Summer Weekdays $0.00085 I $0.01116 I
- $0.00539 I 0.02368
Mid-Peak 6:00 PM to 11:00 PM Summer Weekdays
8:00 AM to 9:00 PM Winter Weekdays
Off-Peak All Other Hours
Taxes
Utility User's Tax-imposed by local city government I 0.0%
State Energy Tax-per kWh of energy consumed $0.00029
F-lectric Utility Rate Schedule (nours)
Time Summer Winter
Period On-Peak Mid-Peak Off-Peak Total On-Peak Mid-Peak Off-Peak Total
Monday 6 9 9 24 0 13 11 24
Tuesday 6 9 9 24 0 13 11 24
Wednesday 6 9 9 24 0 13 11 24
Thursday 1 6 9 9 24 0 13 11 _ 24
Friday _6 9 9 24 0 13 _ 11 24
Saturday I 0 0 24 24 0 0 24 24
Sunda 0 0 24 24 0 0 24 24
W %of ours 18% 27% 55% 100% 0% 39% 61% 100%
Total Hrs/wk i 30 45 93 168 0 65 103 168
Page 3 of 11
Confidential
DRAFT
Equipment Data
Generation Equipment
Net Total Power Generation 28 kW
Net Electrical Output per Unit 28 kW
Gross Electrical Output per Unit 30 kW
Number of Units 1 Units
=Parasitic load, expressed as percentage of generator output 2.5 %
Adjustment for temperature,altitude,part-load efficiencies,and equipment aging 3.0 %
Gross Heat Rate corrected to HHV(manufacturer specifications) 0.125000 therms/kWh
Net Heat Rate corrected to HHV(including parasitic load) 0.132275 therms/kWh
Available Waste Meat(expressed as a percentage of total fuel input) 40% of gas input
Total Estimated Equipment Rating 375 mbtu/hr
Power Generation Availability Load Factors
Time On-Peak Mid-'eak Off-Peak
Period Demand Usage Demand Usage Demand Usage
January 0.00 0.00 1.00 1.00 1.00 1.00
February 0.00 0.00 1.00 1.00 1.00 1.00
March 0.00 0.00 1.00 1.00 1.00 1.00
April 0.00 0.00 1.00 1.00 1.00 1.00
May 0.00 0.00 1.00 1.00 1.00 1.00
June 1.00 1.00 1.00 1.00 1.00 1.00
July 1.00 1.00 1.00 1.00 1.00 1.00
August 1.00 _ 1.00 1.00 1.00 1.00 1.00
September 1.00 1.00 1.00 1.00 1.00 1.00
October 0.00 0.00 1.00 1.00 1.00 1.00
November 0.00 0.00 1.00 1.00 1.00 1.00
December 0.00 0.00 1.00 1.00 1.00 1.00
co
Page 4 of 11
Confidential
Electric Utility Bill BEFORE Power Generation * DRAFT
On-Peak Mid-Peaage,,(kWh) L.F. Hrs/mo Demand(kW) Usaae(kWh) L.F. Hours Hrs/mo Demand(kW) Usage(kWh) L.F. Hrs/mo Demand(kW) Usk_ „ Off-Peak Total Total
s
Month Days r Usage(kWh)
Jan 31 0 0 0 0% 288 57 10,995 67% 456 57 14,840 57% 744 25,835
Feb 28 0 0 0 0% 260 57 10,995 74% 412 57 14,840 63% 672 25,835
Mar 31 0 0 0 0% 288 57 10,995 67% 456 57 14,840 57% 744 25,835
Apr 30 0 0 0 0% 279 57 10,995 69% 441 57 14,840 59% 720 25.835
May 31 0 0 0 0% 288 57 10,995 67% 456 57 14,840 57% 744 25.835
June 30 129 38 4.886 100% 193 57 8.164 74% 399 57 13,123 58% 720 26.173
July 31 133 38 5,049 100% 199 57 8,164 72% 412 57 13,123 56% 744 26,336
Aug 31 133 38 5,049 100% 199 57 8,164 72% 412 57 13,123 56% 744 26,336
Sept 30 129 38 4,886 100% 193 57 8.164 74% 399 57 13.123 58% 720 26,173
Oct 31 0 0 0 0% 288 57 10,995 67% 456 57 14,840 57% 744 25,835
Nov 30 0 0 0 0% 279 57 10.995 69% 441 57 14.840 59% 720 25,835
Dec 31 0 0 0 0% 288 57 10.995 67% 456 57 14,840 57% 744 25.835
*Some numbers may be estimated and/or extrapolated Total 8,760 311.697
Month Demand Charges Energy Charges - Customer State Utility Total
Non-Time On-Peak Mid-Peak Cff-Peak On-Peak Mid-Peak Off-Peak Charqe Tax User's Tax Charges
Jan $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
Feb $880 $0 $0 $0 $0 $726 $84_6 $224 $7 $0 $2,683
Mar $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
Apr $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
May $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
June $880 $586 $172 $0 $500 $563 $672 $224 $8 $0 $3,604
July $880 $586 $172 $0 $517 $563 $672 $224 $8 $0 $3,620
Aug $880 $586 $172 $0 $517 $563 $672 $224 $8 $0 $3,620
Sept $880 $586 $172 $0 $500 $563 $672 $224 $8 $0 $3,604
Oct $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
Nov $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
Dec $880 $0 $0 $0 $0 $726 $846 $224 $7 $0 $2,683
Total $10,561 $2,344 $686 $0 $2,033 $8.062 _�_ $9453 $2,685 $90 $0 $35,914
Average Cost per kWh $0.1152 '
CA)
cn
Page 5 of 11
Confidential Electric Utility Bill AFTER" Power Generation * DRAFT
Hrs/mc Demand(kW) Usage(kWh) L.F. Hrs/mo Demand(kW)-p Usage(kWh) L.F, Hrs/ Off-Peak Total Total
Month Ca,: mo Demand(kW) Usage(kWh) L.F, Hours Usage(kWh)
Jan 31 0 0 0 0% 288 29 2,834 34% 456 29 1,908 15% 744 4,743
Feb 28 0 0 0 0% 260 29 3,624 49% 412 29 3,160 27% 672 6,784
Mar 31 0 0 0 0% 288 29 2,834 34% 456 29 1,908 15% 744 4,743
Apr 30 0 0 0 0% 279 29 3,098 39% _ 441 29 2,326 18% 720 5,423
May 31 0 0 0 0% 288 29 2,834 34% 456 29 1,908 15% 744 4,743
June 30 129 10 1,241 100% 193 29 2,697 49% 399 29 1,824 16% 720 5,761
July 31 133 10 1,282 100% 199 29 21514 44% 412 29 1,447 12% 744 5,243
Aug 31 133 10 1,282 100% 199 29 21514 44% 1 412 29 1,447 12% 744 5,243
Sept 30 129 10 1,241 100% 193 29 2,697 49% 399 29 1,824 16% 720 5,761
Oct 31 0 0 0 0% 288 29 2,834 34% 456 29 1,908 15% 744 4,743
Nov 30 0 0 0 0% 279 29 3,098 39% 441 29 2,326 18% 720 5,423
Dec 31 0 0 0 0% 288 29 2,834 34% 456 29 1,908 15% 744 4,743
Total 8,760 63,351
Month Demand Charges Energy Charges Customer State Utility Total
Non-Time On-Peak Mid-Peak Off-Peak On-Peak Mid-Peak Off-Peak Charqes Tax User's Tax Charges
Jan $442 $0 $0 $0 $0 $187 $109 $224 $1 $0 $963
Feb $442 $0 $0 $0 $0 $239 $180 $224 $2 $0 $1,088
Mar $442 $0 $0 $0 $0 $187 $109 $224 $1 $0 $963
Apr $442 $0 $0 $0 $0 $205 $133 $224 $2 $0 $1,005
May $442 $0 $0 $0 $0 $187 $109 $224 $1 $0 $963
June $442 $14_9 $86 $0 $127 $186 $93 $224 $2 $0 $1,309
July $442 $149 $86 $0 $131 $173 $74 $224 $2 $0 $1,281
Aug $442 $149 $86 $0 $131 $173 $74 $224 $2 $0 $1,281
Sept $442 $149 $86 $0 $127 $186 $93 $224 $2 $0 $1,309
Oct $442 $0 $0 $0 $0 $187 $109 $224 $1 $0 $963
Nov $442 $0 $0 $0 $0 $205 $133 $224 $2 $0 $1,005
Dec $442 $0 $0 $0 $0 $187 $109 $224 $1 $0 $963
Total $5,308 $595 $345 $0 $516 $2.303 $1,324 $2,685 $18 $0 $13,095
Average Cost per kW
Standby charges and exit fees are calculated se arat h $0.2067
p ely
W
rn
Page 6 of 11
Confidential
DRAFT
Natural Gas and Maintenance Costs for Rower Generation
Natural Gas Costs
GT-F5 Cost for Customer Utility
Month Therms GT-F5 Charge User's Tax Total
January 2,790 $1,259 $50 $0 $1,309
February 2,520 $1,062 $50 $0 $1,112
March 2,790 $1,125 $50 $0 $1,175
April 2,700 $1,051 $50 $0 $1,101
May 2,790 $1,126 $50 $0 $1,176
June 2,700 $1,115 $50-- $0 $1,165
July 2,790 $1,203 $50 $0 $1,253
August 2,790 $1,188 $50 $0 $1.238
September 2,700 $1,141 $50 $0 $1,191
October 2,790 $1,148 $50 $0 $1,198
November 2,700 $1,083 $50 $0 $1,133
December 2,790 $1,194 $50 $0 $1.244
Total 32,850 $13,696 $600 $0 $14,296
0.4352
Maintenance Costs
Average Annual Permitting &Source Testing $2,200
Average Annual Maintenance Costs per kWh $0.0150
Total Annual Maintenance Costs $5,925
Total Average Maintenance Costs per kWh $0.0239
3-Some technologies are exempt from permitting and source testing
CA)
Page 7 of 11
Confidential
DRAFT
Useful Heat Analysis
Boiler Data Efficiencies and Heat Usage
.........
Rating 60 horsepower Annual Electricity Generated (kWh) 248,346
Efficiency 90% fuel to steam Useful Heat Recovered (therms per year) 13,140
Load Factor 54% %full output Natural Gas Fuel Input(therms per year) 32,850
Input Required 22.3 therms/hour Estimated FERC Qualifying Facility Efficiency 50.9%
Estimated Efficiency(Electricity+ Heat)/(Gas Input HHV) 65.8%
Heat Output Boiler. equirement(terms) Available Recovered Natural Ga
avin s from Recovered Waste Heat
Month R s Boiler Gas Utility Amount
(therms) Output nput" Boiler Output Heat(therms) Offset(therms) Rate($/therm) Users Tax Saved
January 1,116 14,588 16,209 14,588 1,116 1,240 $0.51639 $0 $640
February 1,008 11,713 13,014 11,713 1.008 1,120 $0.48682 $0 $545
March 1,116 11,189 12,432 11,189 1,116 1,240 $0.46832 $0 $581
April 1,080 7,746 8,607 7,746 1,080 1,200 $0.45459 $0 $546
May 1,116 5,934 6,593 5,934 1,116 1,240 $0.46872 $0 $581
June 1,080 3,026 3,362 3,026 1,080 1,200 $0.47816 $0 $574
July 1,116 1,353 1,503 1,353 1,116 1,240 $0.49644 $0 $616
Auqust 1,116 2,111 2.346 2,111 1,116 1,240 $0.49109 $0 $609
September 1,080 3,789 4,210 3,789 1,080 1,200 $0.48779 $0 $585
October 1,116 8,253 9,170 8,253 1,116 1,240 $0.47674 $0 $591
November 1,080 11,586 12,873 11,586 1,080 1,200 $0.46634 $0 $560
December 1,116 14,483 16,092 14,483 1,116 1,240 $0.49329 $0 $612
Total 13,140 95,770 106,411 95,770 13,140... ...
14,600 $0.48206 $0 $7,039
"Boiler input may be estimated from gas meter data
CIO
00
Page 8 of 11
DRAFT
Assumptions and Legal Disclaimer
I. Assumntions:
Natural Gas Prices
The gas commodity price used comes from moithly futures contract prices on the New York Mercantile Exchange and from publications of gas prices
as posted by the United States Energy Information Administration
Natural Gas Tariff Rates
Gas tariff rates are from Southern California Gas Company's Tariff Rate ScheduleGT-F5,as in effect on the date of the analysis.
Electric Rate
Electric tariff rates are from noted Southern Cardomia Edison tariff rate schedules,as in effect on the date of the analysis.
Equipment Data
"Heat Rate"and"Recoverable Waste Heat"are general estimates based on average uses in southern California. These will vary based on the
following considerations:
Type of technology used such as lean burn IC engine,rich bum IC engine,turbine,microturbine,etc
Actual usage and generator load profile
Degradation of efficiency between major overhauls ttat varies depending on equipment maintenance
Ambient temperature and humidity during period of use-efficiency typically drops as temperatures increase
Altitude of site location-efficiency drops at higher alttudes
Parasitic loads that are a function of the final system design
Type of air-quality equipment used to control emissions
Generator and other equipment efficiency based on actual equipment installed
Heat content of natural gas consumed that varies based on time of day,time of year,and geographic Iocatior
Facility's electrical power factor that can vary based on type of electrical equipment connected to power system and varying electric loads
Final system design and actual system operation. System design and operation can cause variations in system efficiency,recoverable waste heat,and performance
Assumntions(Continued):
Electric Utility Bill
The electric utility bill inputs are based on one of the following,adjusted as described:
1 12-month electric billino history. Since billing rarely occurs on the first of the month,this data must be adjusted to fit into a 12-month schedule For
example,the electricity usage from January 8 through February 8 would be reflected as the January bill. Additionally,the Summer-Winter transition
billing months must be adjusted slightly in order to fit property into the model
2 Estimated electricity usaae. When a 12-month electric billing history is not available,data may be extrapolated from the available electric bills or
electrical load information provided by the customer. For projected,but un-built facilities,there is no electric data or history available In such cases,
electricity consumption is either estimated or assumed based on customer provided input.
3. Electricity Offset by Generator. This analysis tool was designed for a natural gas-fired generator that is used for either 100%base loading OR 100%
load following. In other words,the generator must be sized either below the facility's minimum load OR above the facility's maximum load If this
analysis tool is used for a generator that does a mixture of base loading and load following,erroneous and inaccurate results may occur.
W
Maintenance Costs
Maintenance costs for new projects must be estimated as they will vary based on the following:
Page 9 of 11
Type of equipment used-some equipment is more naintenance intensive than others DRAFT
Age and condition of equipment-used or refurbished equipment may require more maintenance
System Design-actual configurations impact maintenance costs
Site environment-hot or dusty locations can cause additional maintenance costs
Choice of maintenance contractor. Maintenance oortracts may vary based on maintenance contractor selected and mileage distance of customer from contracto
Scope of maintenance desired such as partial maintenance or comprehensive maintenance
Hours of facility operation-longer use of equipment:an result in higher maintenance costs
Equipment starts and stops-frequent cycling can cause increased maintenance costs
Excess generator output-generators run at ratings higher than manufacturer's specs may shorten the equipment life and increase maintenance cost!
Assumptions(Continued):
Useful Heat Analysis
Savings from"useful'waste heat is the most difficult portion of the estimated economic analysis. Often,this portion of the analysis cannot be
accurately calculated without extensive engineering monitors and controls far beyond the scope of the analysis Useful heat varies based on the
following:
System design and type of equipment
Heat exchanger equipment design
Age and condition of equipment
Existing facility design,operation,and the manner in which heat is used
Type of waste heat system(hot water,steam,chilled water)
Type and size of engine-generator
Existing facility heat distribution
Facility hours of operation
Facility production
Existing chiller or boiler efficiency
Existing chiller or boiler usage load factor
II. Legal Disclaimer:
The materials attached are provided to SoCaiGas'customers solely as an "example"of
estimated project costs and savings for the general type of project under discussion,
and are specifically subject to the assumptions, variables and limitations set forth
above. As noted, these estimates are highly dependent on a number of contingent
factors, including unknown future decisions and events, so none of the estimated costs
and savings attached are guaranteed, or warranted to reflect the fitness of such
estimates for any particular use or purpose. Prior to making any financial or other
decisions regarding any project(for or against such project), each customer should
discuss such matters with their own advisors and experts in detail, including the
assumptions, limitations and variables specifled above. By making these materials
available to its customer, SoCalGas assumes no responsibility for their use by the
customer or any other party, or for any advice,products or services provided by third
parties.
0
Page 10 of 11
Confidential
DRAFT
Page 11 of 11
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to open the recruitment process for the positions on the
Committees, Commissions and Boards ("CCBs") that expires in the year 2017. (Fiscal Impact:
None)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to open the recruitment process for the positions on the CCBs, as listed;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
CCB Listing of the year 2017 vacancies on Committees, Commission and Boards and
Background Information
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant W-y-
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Pursuant to Government Code §54972, attached is the Local Appointment List of the positions
on Committee, Commissions and Boards that will expire in the year 2017.
Application forms, the anticipated vacancies in the year 2017 and the background information
list are posted on the City's website at www.elseaundo.org or may be obtained from the Council
Office at City Hall or, upon request, will be mailed or emailed to interested persons.
To apply to any CCB, potential candidates should contact City Hall at 310-524-2302, for an
application. The deadline for filing applications is 48 hours prior to the posted interview date.
Interviews of candidates are set by the City Council when a sufficient number of candidates have
applied to a position.
3
42
CITY OF EL SEGUNDO
LOCAL APPOINTMENTS LIST
(COMMISSIONS, COMMITTEES,AND BOARDS)
Positions to Open in Year 2017 Posted pursuant to Govt Code§54972
TO APPLY, CONTACT CITY HALL ADMINISTRATION, 310-524-2302
TERM EXPIRES/OPENINGS
MAY
RECREATION &PARKS COMMISSION: (4 Yr Term —No Term Limit-All Residents)
Debbie Bundy (apptd 614113 to 6th full 4-yr term) 05/30/17
Dave Lubs (apptd 614113 to 1St partial term) 05/30/17
JUNE
ENVIRONMENTAL COMMITTEE: (4 Yr Term —No Term Limit—2 Residents/2 Business Person/1 ESUSD)
Tracey Miller-Zarneke (apptd 6117114 to a partial term) 06/30/17
LIBRARY BOARD OF TRUSTEES: (3Yr Term —Max 2 Term Limit-All Residents)
Penny Armstrong (apptd 6117114 to 2nd 3-yrl term) 06/30/17
Sara Whelan (apptd 613114 to 1St full 3-yr term) 06/30/17
PLANNING COMMISSION: (4 Yr Term —No Term Limitation)(All Residents)
John Nisley (re-apptd 07113113 to 1St full 4-yr term) 06/30/17
SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term —No Term Limit-All Residents)
Terry Aikens (re-appt 07116113 to 1St full 4-yr term) 06/30/17
James Latta (apptd 7116113 to 1St 4 yr term) 06/30/17
AUGUST
INVESTMENT ADVISORY COMMITTEE: (4 Yr Term —No Term Limit-2 Residents or 1 Res/1 Bus)
Stephen Smetana(apptd 06117114 to 1St hill 4-yrterm) 08/30/17
NOVEMBER
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term —No Term Limit—2
Business/3 Residents)
Eric Karl (apptd 10120115 to a parta/term) 11/30/17
The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to
time, due to resignations of members, candidates will be asked to apply.
Council Approval: 12/20/16
Posted:
By: M. Jennings
THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE
43
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44
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11128/16 THROUGH 12/11/16
Date Li Zee Description
11/28/2016 Unum 193.50 Long Term Care Premium
12/2/2016 Manufacturers&Traders 21,820.57 457 payment Vantagepoint
12/2/2016 Manufacturers&Traders 527.31 IRA payment Vantagepoint
12/2/2016 Nationwide NRS EFT 29,868.45 EFT 457 payment
12/2/2016 State of CA EFT 1,006.91 EFT Child support payment
12/5/2016 IRS 228,939.84 Federal 941 Deposit
12/5/2016 Employment Development 3,058.22 State SDI payment
12/5/2016 Employment Development 49,468.18 State PIT Withholding
12/7/2016 Cal Pars 6,686.46 EFT Retirement Safety-Fire-PEPRA New
12/7/2016 Cal Pars 4,905.37 EFT Retirement Safety-Police-PEPRA New
12/7/2016 Cal Pars 26,172.48 EFT Retirement Misc-PEPRA New
12/7/2016 Cal Pars 97,562.92 EFT Retirement Misc-Classic
12/7/2016 Cal Pars 275,678.24 EFT Retirement Safety-Classic
12/8/2016 Cal Pars 459,182.81 EFT Health Insurance Payment
12/9/2016 Health Comp 1,670.38 Weekly claims
12/8/2016 Lane Donovan Golf Ptr 23,672.12 Payroll Transfer
11/28/16-12/4/16 Workers Comp Activity 26,931.35 SCRMA checks issued
12/5/16-12/11/16 Workers Comp Activity 33,301.31 SCRMA checks issued
11/28/16-12/4/16 Liability Trust-Claims 0.00 Claim checks issued
12/5/16-12/11/16 Liability Trust-Claims 393,499.26 Claim checks issued
11/28/16-12/4/16 Retiree Health Insurance 34,966.99 Health Reimbursment checks issued
12/5/16-12/11/16 Retiree Health Insurance 0.00 Health Reimbursment checks issued
1,719,112.67
DATE OF RATIFICATION: 12/12116
TOTAL PAYMENTS BY WIRE: 1,719,112.67
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer II Da
rec Fl ce Date
city Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACIty Treasurer\Wlre Transfers\Wire Transfers 10-01-16 to 9-30-17 12/12/2016 1/1
45
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 06, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Absent
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL —,EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
Mark Hensley, City Attorney, announced the Ortiz and Vaughn cases would be
discussed during Closed Session.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters.
1 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NOA
46
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
2 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.2
47
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 06, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:01 PM
INVOCATION — Pastor Rob McKenna, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a) Proclamation read by Council Member Pirsztuk and presented to Bob Turnbull,
proclaiming The 1200 Block of East Acacia Avenue as Candy Cane Lane from
December 10, 2016 — December 23, 2016.
b) Commendation read by Council Member Dugan and presented to Carol
Cervantes, El Segundo Police Department's RSVP of the Year.
C) Proclamation read by Mayor Fuentes and presented to Erland Wittig,
proclaiming Sunday, December 11, 2016 as the 53rd Annual Holiday Parade.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Boyles - Present
Council Member Dugan - Present
Council Member Brann - Absent
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Stan Miles, South Coast Air Quality Management District, Senior Public Affairs Officer,
gave a brief presentation concerning how to handle a complaint/odor issue. Call 1-800-
CUT-SMOG.
Anarissa Cachila, Express Employment Professionals, commented on the "Victory Over
Diabetes" event held at Library Park on November 21, 2016. The event raised over
$1000.00.
Christopher Bruce, resident, commented on item #E13
Paul Lanyi, resident, commented on item #E13
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
3 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.3
48
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding (Public Hearing) the proposed
project and budget for the 2017-18 Community Development Block Grant
(CDBG) Program Year. The estimated CDBG budget allocation for Program Year
2017-2018 is approximately $52,400.00.
(Fiscal Impact: $52,400.00)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing and
receive public testimony on the proposed project and budget for the 2017-18
Community Development Block Grant (CDBG) Program Year.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing
Tina Gall, Community Development Block Grant Consultant, gave a presentation and
answered questions.
No Public Input
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles adopting
the 2017-2018 CDBG project and budget Authorize City Manager to executed
contract(s) no. 5233 in form approved by the City Attorney with the Los Angeles County
Community Development Commission (CDC). MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0
2. Consideration and possible action to open the public hearing; take public
testimony; waive second reading; and adopt ordinances adopting the 2016
California Building Code, (Vol. I and II) w/ amendments, 2016 California
Residential Code with amendments, 2016 California Electrical Code, 2016
California Mechanical Code with amendments, 2016 California Plumbing Code
4 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NOA
49
with amendments, 2016 California Energy Code, 2015 International Property
Maintenance Code with amendments, 2015 International Pool and Spa Code
with amendments, 2016 California Fire Code with amendments, 2016 California
Existing Building Code, 2016 California Green Building Standards Code with
amendments, 1997 Abatement of Dangerous Building Code, Post Disaster
Assessment Code, 1997 Uniform Housing Code, Earthquake Hazard Reduction
Code, 2015 Uniform Solar Energy and Hydronics Code with amendments, and El
Segundo Security Code.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place to conduct a Public Hearing, receive
public testimony, waive second reading and adopt the ordinances adopting the 2016
California Building Code, (Vol. I and II) w/ amendments, 2016 California Residential
Code with amendments, 2016 California Electrical Code, 2016 California Mechanical
Code with amendments, 2016 California Plumbing Code with amendments, 2016
California Energy Code, 2015 International Property Maintenance Code with
amendments, 2015 International Pool and Spa Code with amendments, 2016 California
Fire Code with amendments, 2016 California Existing Building Code, 2016 California
Green Building Standards Code with amendments, 1997 Abatement of Dangerous
Building Code, Post Disaster Assessment Code, 1997 Uniform Housing Code,
Earthquake Hazard Reduction Code, 2015 Uniform Solar Energy and Hydronics Code
with amendments, and El Segundo Security Code.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Greg Carpenter, City Manager, presented the item.
No Public Input
Council Discussion
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
The ordinances are as follows:
ORDINANCE NO. 1524
AN ORDINANCE ADOPTING THE CALIFORNIA BUILDING CODE, 2016 EDITION
("CBC") AND AMENDING THE CBC BASED UPON LOCAL CLIMATIC,
TOPOGRAPHICAL, AND GEOLOGICAL CONDITIONS; AND AMENDING THE EL
SEGUNDO MUNCIPAL CODE TO REFLECT SUCH CHANGES
5 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.5
50
ORDINANCE NO. 1525
AN ORDINANCE ADOPTING THE CALIFORNIA RESIDENTIAL CODE, 2016 EDITION
("CRC") AND AMDNEDING THE CRC BASED UPON LOCAL CLIMATIC,
TOPGRAPHIC, AND AND GEOLOGICAL CONDITIONS; AND AMENDING THE EL
SEGUNDO MUNCIPAL CODE TO REFLECT SUCH CHANGES
ORDINANCE NO. 1526
AN ORDINANCE ADOPTING THE 2016 EDITON OF THE CALIFORNIA ELECTRICAL
CODE ("CEC") AND AMENDING THE EL SEGUNDO MUNICIAPL CODE TO
REFLECT SUCH ADOPTION
ORDINANCE NO. 1527
AN ORDINANCE ADOPTING TH E2016 EDITION OF THE CALIFORNIA
MECHANICAL CODE ("CMC") WITH AMENDMENTS AND AMDENDING THE EL
SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1528
AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA PLUMBING
CODE ("CPC') WITH AMENDMENTS AND AMENDING THE EL SEGUNDO
MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1529
AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA ENDERGY
CODE ("CEC") AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO
REFLECT SUCH ADOPTION
ORDINANCE NO. 1530
AN ORDINANCE ADOPTING THE 2015 EDITION OF THE INTERNATIONAL
PROPERTY MAINTENANCE CODE ("IMPC") WITH AMENDMENTS AND AMENDING
THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1531
AN ORDINANCE ADOPTING THE 2015 EDITION OF THE INTERNATIONAL
SWIMMING POOL AND SPA CODE ("ISPSC") AND AMDENDING THE EL SEGUNDO
MUNICIPAL CODE TO REFLECT SUCH ADOPTION
6 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.6
51
ORDINANCE NO. 1532
AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA FIRE CODE;
CHAPTERS 1, DIVISION 2, 3, AND 4, AND SECTIONS 503, 510.2 AND 1103.2 OF
THE INTERNATIONAL FIRE CODE, 2015 EDITION; AND AMENDING SUCH CODES
BASED UPON LOCAL CLIMATIC, TOPOGRAPHICAL, AND GEOLOGICAL
CONDITIONS; AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO
REFLECT SUCH CHANGES
ORIDINANCE NO. 1533
AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA EXISTING
BUILDING CODE ("CEBC') WITH AMENDMENTS AND AMENDING THE EL
SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1534
AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA GREEN
BUILDING STANDARDS CODE ("CGBSC", "CALgreen") WITH AMENDMENTS AND
AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1535
AN ORDINANCE ADOPTING THE UNIFORM CODE FOR THE ABATEMENT OF
DANGEROUS BUILDINGS, 1997 EDITION AND RE-NUMBERING TITLE 13,
CHAPTER 4 OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH
ADOPTION
ORDINANCE NO. 1536
AN ORDINANCE ADOPTING POST DISASTER ASSESSMENT STANDARDS AND
AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1537
AN ORDINANCE ADOPTING THE 1997 EDITION OF GHE UNIFORM HOUSING
CODE, AND RE-NUMBERING TITLE 13, CHAPTER 3 OF THE EL SEGUNDO
MUNICIPAL CODE TO REFLECT SUCH ADOPTION
ORDINANCE NO. 1538
AN ORDINANCE ADOPTING APPENDIX V (VOLUNTARY SEISMIC RETROFIT);
VOLUNTARY PRESCRIPTIVE PROVISIONS FOR SEISMIC STRENGTHENING OF
CRIPPLE WALLS AND SILL PLATE ANCHORAGE OF LIGHT, WOOD-FRAME
7 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.7
52
RESIDENTIAL BUILDINGS; VOLUNTARY EARTHQUAKE RISK REDUCTION IN
WOOD-FRAME RESIDENTIAL BUILDINGS WITH SOFT, WEAK OR OPEN FRONT
WALLS; AND VOLUNTARY EARTHQUAKE HAZARD REDUCTION IN EXISTING
CONCRETE BUILDINGS; AND AMENDING THE EL SEGUNDO MUNICIPAL CODE
TO REFLECT SUCH ADOPTION AND TO RE-NUMBER TITLE 13, CHAPTER 9
(EARTHQUAKE HAZARD REDUCTION IN EXISTING BUILDINGS)
ORDINANCE NO. 1539
AN ORDINANCE ADOPTING THE 2015 EDITION OF THE UNIFORM SOLAR
ENERGY AND HYDRONICS CODE ("USEHC") AND AMENDING THE EL SEGUNDO
MUNICIPAL CODE TO REFLECT SUCH ADOPTION AND TO RE-NUMBER
EXISTING CODE SECTIONS RELATING TO THE EXPEDITED PERMIT PROCESS
FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS
ORDINANCE NO. 1540
AN ORDINANCE ADOPTING THE EL SEGUNDO SECURITY CODE AND AMENDING
THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Boyles adopting
Ordinance No. 1524, 1525, 1526, 1527, 1528, 1529, 1530, 1531, 1532, 1533, 1534,
1535, 1536, 1537, 1538, 1539, and 1540. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0
C. UNFINISHED BUSINESS
3. Consideration and possible action to authorize the City Manager to recruit and
hire an Information Systems Director.
(Fiscal Impact: $226,000.00)
Greg Carpenter, City Manager, introduced and presented the item.
Council Discussion
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk
authorizing the City Manager to recruit and hire an Information Systems Director.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
8 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.8
53
4. Approve Warrant Numbers 3013874 through 3014171 on Register No. 4 in the
total amount of $1,611,871.83 and Wire Transfers from 11/7/16 through 11/27/16
in the total amount of $4,164,127.60. Ratified Payroll and Employee
Benefit checks; checks released early due to contracts or agreement; emergency
disbursements and/or adjustments; and wire transfers.
5. Approve Corrected Regular City Council Meeting Minutes of September 6, 2016,
Special City Council Minutes of November 15, 2016 and Regular City Council
Meeting Minutes of November 15, 2016.
6. Receive and file the request for on-site sale of beer, wine, and distilled spirits
(Type 47 ABC License) for an existing restaurant with a new occupant (El Gringo
Restaurant) at 422 Main Street, EA No. 1160, AUP No. 16-08. Applicant: SAGA
Architecture.
(Fiscal Impact: N/A)
7. Adopt Resolution No. 5010 approving the Plans and Specifications for Police
Department Men's Locker Room Improvements, Project No. PW 15-10.
(Fiscal Impact: $70,000.00)
8. Waive second reading and adopt Ordinance No. 1541 establishing requirements
for compliance with Assembly Bill 1826 regarding mandatory recycling of organic
waste.
(Fiscal Impact: N/A)
9. Authorize the City Manager to execute a standard Public Works Contract No.
5234, in a form approved by the City Attorney, with Elecnor Belco Electric, Inc. in
the amount of $410,738.00 for Fiber Optic Network Expansion, Project No. PW
16-33, authorize an additional $82,147.00 for construction related contingencies
and authorize the City Manager to amend, no. 4836A, an existing Public Works
Professional Services Agreement No. 4836 with AKM Consulting Engineers to
add $32,000.00 for a total contract amount of$50,914.00 for construction
inspection and geotechnical (compaction) testing.
(Fiscal Impact: $524,885.00)
10. PULLED BY MAYOR PRO TEM BOYLES
11. PULLED BY MAYOR PRO TEM BOYLES
12. Adopt Resolution No. 5011 establishing a new monthly health contribution for
unrepresented hourly employees considered full-time under the Affordable Care
Act.
(Fiscal Impact: $8,160.00 annually cost saving.)
13. PULLED BY MAYOR PRO TEM BOYLES
9 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.9
54
14. Authorize the City Manager to execute an agreement amendment no. 4810C, in
a form approved by the City Attorney, with Robert Half International, Inc. (dba
Accountemps), agreement number 4810 for temporary staffing in Finance
Department / Accountant.
(Fiscal Impact: $61,000.00)
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk to
approve Consent Agenda items 4, 5, 6, 7, 8, 9, 12, and 14. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
PULLED ITEMS:
10. Consideration and possible action to authorize the City Manager to hire an
Information Systems Specialist from a current existing eligibility list.
(Fiscal Impact: $128,000.00)
Mayor Pro Tern Boyles presented the item.
Council Discussion
Chief Tavera and Captain Turnbull reported on the item and answered questions.
MOTION FAILED DUE TO NO SECOND.
11. Consideration and possible action to authorize the City Manager to enter into a
Professional Services Agreement in a form approved by the City Attorney with
Vision Technology Solutions, LLC, DBA Vision Internet Providers to design and
replace the City's website.
(Fiscal Impact: $250,000.00)
Mayor Pro Tern Boyles introduced the item.
Council Discussion
Chief Tavera and Captain Evanski reported on the item and answered Council's
questions.
Council consensus to pull the item until an Information Services Director is hired.
13. Consideration and possible action to adopt Ordinance No.1544 prohibiting
commercial marijuana activity to the extent by state law in the city.
(Fiscal Impact: N/A)
Mayor Pro Tern Boyles introduced the item_
10 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.10
55
Mark Hensley, City Attorney, answered Council's questions and clarified the Ordinance
1544.
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Pirsztuk to adopt
Ordinance No. 1544. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked staff for a job well done on the Tree
Lighting Ceremony Event.
H. REPORTS — CITY ATTORNEY— Mentioned his office has been busy answering
questions concerning the new Marijuana law and summarizing the new laws from this
year, which will be presented in the next few weeks.
I. REPORTS — CITY CLERK
13. Consideration and possible action regarding Council consensus to cancel the
January 3, 2017 City Council Meeting.
(Fiscal Impact: None)
Tracy Weaver, City Clerk, introduced the item and answered questions.
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles
approving the cancellation of the January 3, 2017 City Council Meeting. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0.
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —Absent
Council Member Pirsztuk — The Aquatics committee has been meeting regularly,
thanked staff for a job well done on the Tree Lighting Ceremony Event and invited
everyone to Candy Cane Lane opening and the Holiday Parade.
Council Member Dugan — Commented on Stan Miles presentation, that he presented
during Public Comments.
Mayor Pro Tern Boyles — Commented on the power outage that occurred over the
weekend. Edison representatives were in the audience and therefore commented and
answered questions concerning the outage.
11 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.11
56
Mayor Fuentes — Mentioned the Centennial items that are available for purchase at the
El Segundo Recreation and Parks Checkout, Chamber of Commerce office and the City
Manager's Office.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, commented on various items of concern.
MEMORIALS — None
ADJOURNMENT at 8:17 PM
Tracy Weaver, City Clerk
12 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 6,2016
PAGE NO.12
57
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Water Valve Replacement
Project at multiple locations on the following streets: Hillcrest St., Cedar St., Holly Ave.,
Walnut Ave., Mariposa Ave. and Eucalyptus St., Project No. PW16-24. (Fiscal Impact:
$118,848.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office;
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $142,853.00
Additional Appropriation: N/A
Account Number(s): 501-400-7103-8207 (Water Enterprise Fund)
ORIGINATED BY: Arianne Bola, Senior Associate Engineer fib
REVIEWED BY: Ken Berkman, Interim Public Wo* s Director
APPROVED BY: Greg Carpenter, City Manager
e
Y
BACKGROUND AND DISCUSSION:
The City's water transmission and distribution system dates back to the 1920's. Staff regularly
evaluates the conditions of the pipes, hydrants, valves, and other water system components and
prioritizes a replacement schedule. A total of twenty (20) water valves with diameter sizes
ranging from 6 to 10 inches were scheduled for replacement in this project. Locations included:
• Alley south of Grand Avenue between Eucalyptus Drive and Arena Street
• Holly Street between Standard Street and Eucalyptus Drive
• Alley east of Main Street between Mariposa Avenue and Pine Avenue
• Hillcrest Street between Maple Avenue and Oak Avenue
• Yucca Street
• Cedar Street between Imperial Avenue and Walnut Avenue
• Walnut Street between McCarthy Court and Penn Street
These water valves were found to be deteriorated, leaking or inoperable. The replacement of
these water valves will improve water system operational control, provide enhanced isolation
58
capabilities, and minimize the potential for system failures that can ultimately cause water main
breaks, additional damages, and subsequent repairs.
On September 6, 2016, City Council awarded a standard public works contract to Stephen
Doreck Equipment Rentals, Inc. for $124,270.00, and approved an additional $18,633.00 for
construction-related contingencies. Construction began on November 1, 2016 and was
successfully completed on November 22, 2016.
Staff respectfully recommends that City Council accept the work performed by Stephen Doreck
Equipment Rentals, Inc. as complete and authorize the City Clerk to file a Notice of Completion
with the County Recorder's office.
Accounting Summary:
$124,270.00 Stephen Doreck Equipment Rentals, Inc. Contract Amount
+ $960.00 Advertising for Bids in Newspaper
— $6382.00 Change Order(valve sizes adjustment)
$118,848.00 Total Funds Spent
$142,853.00 Amount Budgeted for the project
4118,848.00 Total Funds St)ent
$24,005.00 Unspent Budgeted Amount Returned to Water Enterprise Fund
59
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Water Valve Replacement Project
Project No. : PW 16-24 Contract No. 5195
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on November 22, 2016. The work done was: Water Valve Replacement.
6 On December 20, 2016, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Stephen Doreck Equipment
Rentals, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Water
valve replacement at various locations
9. The street address of said property is: El Segundo, CA 90245
Dated:
Ken Berkman
Interim Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2016 at El Segundo, California. 90245
Ken Berkman
Interim Public Works Director
60
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20 2016
AGENDA STATEMENT - AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to
Robertson Industries Inc. for George E, Gordon Clubhouse Playground Resurfacing
Project, Project No. PW 14-10. (Fiscal Impact: $51,366.60, Los Angeles County
Regional Park and Open Space District Grant)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, With Roberson Industries Inc, in the amount of
$44,666.60, and authorize an additional $6,700.00 for construction related
contingencies; or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $51,366.60, Los Angeles County Regional Park and Open Space District
Grant
Amount Budgeted: $52,000.00
Additional Appropriation: No
Account Number(s): 125-400-8202-8326 (Playground Surface Replacement)
ORIGINATED BY: Nick Petrevski, Engineering Technician l .A-,& ,J P r fr.f
REVIEWED BY: Ken Berkman, Interim Director of Public WorkSNP
Meredith Petit, Director of Recr ion &Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The rubber surfacing of the existing upper and lower playgrounds adjacent to the George E.
Gordon Clubhouse have been wearing down through high use and extended age. Staff proposed
Project No. PW 14-10 (Project) to refurbish the rubber surfacing, and also included an alternate
bid item to install shade structures over the playground equipment if the bids came in under
budget. Project funding was secured through a Los Angeles County Regional Park and Open
Space District Grant.
On May 17, 2016, City Council adopted the plans and specifications for the Project and
authorized staff to advertise for bids. On November 1, 2016, the City Clerk received zero (0)
bids.
Due to receiving zero bids, the City Attorney's Office advised staff to contact contractors and
obtain bids directly in accordance with Public Contracting Code. Staff reached out to local
contractors experienced with this type of work and requested bids. The discussion with the
61
contractors indicated that the shade structures are more suitable to be bid as a separate project
due to its estimated cost, and it requires a different skill set than those possessed by a typical
playground resurfacing contractor. Staff directed the bidders to forego bidding on the alternate
bid items related to installing shade structures, and to only submit bids for the base bid items
related to resurfacing the playground rubber. The shade structures will be bid as a separate
project in the future.
On November 22, 2016, staff received and opened four(4) bids as follows:
1. Spectra Turf $42,676.00
2. Robertson Industries Inc. $44,666.60
3. PlayMax $62.634.33
4. Great Western Recreations $91,738.60
The apparent low bidder, Spectra Turf, along with P1ayMax and Great Western Recreations, did
not follow the requirements in the bid documents and did not submit bids on the required
proposal forms. The three bidders also did not submit all of the required documents, and thus the
bids were deemed "non-responsive" in accordance with the stipulations listed in the bid
documents. The second apparent low bidder, Robertson Industries Inc., followed the
requirements in the bid documents and submitted all required documents. Staff checked
references and the contractor's license status and found their license to be clear of issues and that
they have satisfactorily completed similar projects for other public agencies.
Staff respectfully recommends Council authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney, with Roberson Industries Inc. in the
amount of $44,666.60, and authorize an additional $6,700.00 for construction related
contingencies.
Construction Start January 2017
Construction End February 2017
62
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for Police Department Kitchen Remodel, Project No. PW 17-07. (Fiscal
Impact: To be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specification for the Police
Department Kitchen Remodel, Project No. PW 17-07.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted FY 2015-16 Budget
Amount Budgeted: $292,959 for Various Police Department Upgrades
Additional Appropriation: N/A
Account Number(s): 301-400-8201-8708 (Police Dept. Upgrades)
ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineer ',r OR ,
REVIEWED BY: Ken Berkman, Interiim Public Works Director`/p
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
The kitchen/breakroom in the Police Department has not been upgraded since it was constructed
in the 1950's. Given the poor condition of the existing floor tiles, kitchen cabinets, fixtures and
plumbing, the police kitchen remodel was identified as one of the top priorities among various
Police Department upgrades. The funding for the project was included in the adopted FY 2015-
16 budget and will be carried over to the FY 2016-17 budget as part of the ongoing projects.
The Project includes the following improvements, per the plans and specifications:
• Remove and replace all floor tile
• Remove sink and all cabinetry; install new upper and lower cabinetry
• Install new countertop with sink, fixtures, and plumbing components
• Prep and paint all walls
In addition, modifications will be made to ensure the kitchen is in compliance with the latest
Americans with Disabilities Act (ADA) requirements. The modifications include installing the
countertop and sink at the required ADA heights.
63
Staff respectfully recommends City Council adopt the plans and specifications and the attached
Resolution, and authorize advertising for bids. The schedule for the project is estimated as
follows:
Advertise for bids January 2017
Award by City Council February 2017
Construction Start March 2017
Construction End April 2017
64
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
POLICE DEPARTMENT KITCHEN REMODEL PROJECT. PURSUANT
TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans for PW 17-07, the
Police Department Kitchen Remodel (the "Project"). These plans are
complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
65
PASSED AND ADOPTED this 20th day of December, 2016.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David H. King, Assistant City Attorney
Page 2 -of 2
66
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the City-wide Catch Basin
Screen Installation Project, Project No. PW16-12 (Fiscal Impact: $35,240.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted FY 15-16 Budget
Amount Budgeted: $43,150.00
Additional Appropriation: N/A
Account Number(s):
001-400-4302-6215 (Storm Drain Repair and Maintenance Fund)-$34,638.00
001-400-4302-6206(Contractual Services)-$8,512.00
ORIGINATED BY: Arianne Bola, Senior Engineer Associate Rb
REVIEWED BY: Ken Berkman, Interim Public Works Directoror
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The 2012 Municipal Separate Storm Sewer Systems (MS4) Permit requires cities to achieve
trash reduction objectives of their storm drain systems per the Santa Monica Bay Nearshore and
Offshore Debris Total Maximum Daily Load (TMDL). The Public Works Department began its
storm drain trash reduction program last May by installing a Gross Solids Removal Device
(GSRD) in Pump Station No. 17, and continued with this project by installing 70 Connector Pipe
Screens (CPS) on high priority catch basins throughout the City. Together, the GSRD and the
CPSs have helped to achieve compliance with trash reduction objectives in at least 500 acres of
tributary area, out of approximately 1,200 acres of the City that are part of the Santa Monica Bay
watershed area. This program will continue annually for El Segundo's 370 city-owned and 206
county-owned catch basins until the City achieves the 100% trash loading reduction requirement
in the Santa Monica Bay watershed by year 2020, in accordance with the MS4 Permit
requirements.
On June 7, 2016, City Council awarded a standard public works contract to Ocean Blue
Environmental Services, Inc. for $34,520.00, and approved an additional $8,630.00 for
67
construction-related contingencies. Construction began in July 11, 2016 and was successfully
completed by Ocean Blue Environmental Services, Inc. on December 6, 2016.
Staff respectfully recommends that City Council accept the work performed by Ocean Blue
Environmental Services, Inc. as complete and authorize the City Clerk to file a Notice of
Completion with the County Recorder's office.
Accounting Summary:
$34,520.00 Ocean Blue Environmental Services, Inc. Contract Amount
— $192.00 Change Order and Construction Contingency (adjustment in locations)
+ $912.00 Advertising for Bids in Newsnai)er
$35,240.00 Total Funds Spent
$43,150.00 Amount Budgeted for the project
-$35.240.00 Total Funds Spent
$7,910.00 Unspent Budgeted Amount Returned to Storm Drain Repair and
Maintenance Fund
68
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: City-wide Catch Basin Screen Installation Project
Project No. : PW 16-12 Contract No. 5143
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on December 6, 2016. The work done was: Connector Pipe Screen (CPS)
Installations on City Catch Basins
6. On December 20, 2016, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Ocean Blue Environmental Services, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: CPS
installation on various catch basin locations
9. The street address of said property is: El Segundo, CA 90245
Dated:
Ken Berkman
Interim Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2016 at El Segundo, California.
Ken Berkman
Interim Public Works Director
69
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Water Main Improvement
Project on Center St., Walnut Ave. and Maple Ave., Project No. PW16-02. (Fiscal
Impact: $1,527,796.80.)
RECOMMENDED COUNCIL ACTION:
1. Accept the Water Main Improvement Project work for Project No.16-02 as complete.
2. Authorize the City Clerk to file Notice of Completion in the County Recorder's
office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
Project Location Map
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $1,750,787.00
Additional Appropriation: N/A
Account Number(s): 501-400-7103-8207 (Water Enterprise Fund CIP)
ORIGINATED BY: Lifan Xu, City Engineer L,A,,%
REVIEWED BY: Ken Berkman, Interim Public W rks Director
APPROVED BY: Greg,Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 2, 2016, City Council adopted plans and specifications for the Water Main
Improvement at Center St., Walnut Ave., and Maple Ave. (Project No. PW16-02, "Project") and
authorized staff to advertise for bids. A total of approximately 4,300' of water mains and about
130 service lines and meters were scheduled for replacement at the following locations:
• Center St., from Mariposa Ave. to Imperial Ave. (built in 1930s/40s, undersized)
• Walnut Ave., from Center St. to California St. (built in 1930s)
• Maple Ave., from Center St. to California St. (built in 1930s)
On March 15, 2016, City Council awarded a standard public works contract to the lowest
responsible bidder, Ramona, Inc. for $1,388,300.00 and approved an additional $208,245.00 for
construction-related contingencies. City Council also awarded a professional services agreement
to AKM Consulting Engineers to provide construction inspection and geotechnical inspection for
the project in the amount of$144,242.00, with an additional $10,000.00 for contingencies. 10
70
Construction began on June 13, 2016 and was successfully completed by Ramona, Inc. on
December 10, 2016.
Staff recommends that City Council accept the work performed by Ramona, Inc. as complete and
authorize the City Clerk to file a Notice of Completion with the County Recorder's office. The
unspent budgeted amount will return to the water fund for future water infrastructure
improvement.
Accounting Summary:
$1,388,300.00 Ramona, Inc. Contract Amount
—$0.00 Change Order and Contingency Utilized
+$138,728.80 AKM Construction Inspection Funds Utilized
+$768.00 Advertising for Bids in Newspaper
$1,527,396.80 Total Funds Spent
$1,750,787.00 Amount Budgeted for the project
-$1,527,796.80 Total Funds Spent
$ 222,990.20 Unspent Budgeted Amount Returned to the Water Fund
71
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Water Main Improvement at Center, Walnut, and Maple
Project No. : PW 16-02 Contract No. 4998
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on December 10, 2016. The work done was: Water Main Improvement.
6. On December 20, 2016, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Ramona, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Center
St. from Imperial Ave. to Mariposa Ave., Maple Ave. from Center St. to California St., and
Walnut Ave. from Center St. to California St.
9. The street address of said property is: Center St., Walnut Ave., Maple Ave. in El
Segundo, CA 90245
Dated:
Ken Berkman
Interim Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works of the City El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the
same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2016 at El Segundo, California. 90245
Ken Berkman
Interim Public Works Director
72
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for Water Main Improvement on Mariposa Avenue, Project No. PW17-03.
(Fiscal Impact: to be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving Plans and Specifications for Water Main
Improvements on Mariposa Avenue. (Project No. PW 17-03).
2. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $3,000,000.00 for various water improvement projects
Additional Appropriation: N/A
Account Number(s): 501-400-7103-8206 (Water Enterprise Fund)
ORIGINATED BY: Lifan Xu, City Engineer tA -
REVIEWED BY: Ken Berkman, Interim Public W rks Director
APPROVED BY: Greg Carpenter, City Manager
m1 M a I■
BACKGROUND AND DISCUSSION:
Much of the City's water transmission and distribution system dates back to the 1920's. Many of
these water mains have exceeded their useful life and are in need of replacement. Standard
practices call for replacing lines every 50-70 years due to natural degradation from soil chemistry
and chlorinated potable water sources. Staff regularly evaluates the conditions of the pipes to
develop and prioritize a replacement schedule each year. The water main on Mariposa Avenue
from Lairport to Nash Streets had a numbers of breakages in the last few years; subsequently,
staff evaluated its condition and determined that it is in urgent need of replacement. A total of
approximately 1,600' of water main will be replaced with this project.
Omnis Consulting Inc. prepared construction plans and specifications for the Project under staff
direction. The plans and specifications are complete and ready for adoption by City Council.
Staff respectfully recommends City Council adopt the attached resolution and authorize staff to
advertise the project for construction bids.
Staff estimates the following timeline for the project:
Advertise for bids December, 2016
74
Award by City Council January, 2017
Construction Start February, 2017
Construction End April, 2017
This work was identified and approved in FY 2016/17 Budget as part of the Capital
Improvement Program and will advance our ultimate goal to replace all of our aging water
infrastructure.
75
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
CONSTRUCTION OF PW17-03, WATER MAIN IMPROVEMENTS ON
MARIPOSA AVENUE PURSUANT TO GOVERNMENT CODE § 830.6
AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained Omnis Consulting, Inc. ("Consultant") as the engineer
to design and prepare the plans for PW 17-03, Water Main Improvements
on Mariposa Avenue ("Project");
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
Page 1 of 2
76
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2016.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Karl H. Berger, Assistant City Attorney
Page 2 of 2
77
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for Fire Station#1 Men's Bathroom Improvements, Project No. PW 17-08.
(Fiscal Impact: to be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specification for the Fire
Station#1 Men's Bathroom Improvements, Project No. PW 17-08.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in the Adopted FY 2015/16 budget
Amount Budgeted: $438,000 for Various Fire Department Upgrades
Additional Appropriation: No.
Account Number(s): 301-400-8201-8707 (Fire Station Facilities Upgrades)
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer 6
REVIEWED BY: Ken Berkman, Interim Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The men's bathroom in Fire Station #1's dormitory has not been upgraded since it was
constructed in the 1980's. Due to frequent plumbing issues and poor condition of the wall,
floors, and shower tiles, the bathroom improvement was identified as one of the top priorities
among various fire department upgrades. The funding for the project was included in the
adopted FY 2015-16 budget and will be carried over to the FY 2016-17 budget as part of the
ongoing projects.
The improvements will consist of the following, per the plans and specifications:
• Remove and replace tile, sinks, floor traps, bathroom stall partitions, shower stall doors,
and piping as necessary
• Install a new countertop with undermount sinks
• Install new fixtures in the sinks and shower stalls to meet the allowable flow rate criteria
in the building code 12
Americans with Disabilities Act (ADA) modifications will also be made to ensure the
compliance with the latest requirements. The modifications include adjusting the height of one
existing urinal and installing the countertop, paper towel and soap dispensers at the required
ADA heights.
79
Staff respectfully recommends City Council adopt the plans and specifications and the attached
Resolution, and authorize advertising for bids. The schedule for the project is estimated as
follows:
Advertise for bids January 2017
Award by City Council February 2017
Construction Start April 2017
Construction End May 2017
80
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
FIRE STATION #1 MEN'S BATHROOM IMPROVEMENTS PROJECT.
PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans for PW 17-08, the
Fire Station #1 Men's Bathroom Improvements (the "Project"). These
plans are complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D_ The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
81
PASSED AND ADOPTED this 20th day of December, 2016,
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David H. King, Assistant City Attorney
Page 2 of 2
82
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Ace Electric, Inc.
and purchase lighting equipment from Musco Sports Lighting, LLC. for Recreation Park Phase 4
Lighting, Project No. PW 16-26. (Fiscal Impact: $405,316.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract, in a form approved
by the City Attorney, with Ace Electric, Inc. in the amount of$197,100.00 for Recreation Park
Phase 4 Lighting, Project No. PW 16-26, and authorize an additional $29,565.00 for
construction related contingencies; and,
2. Authorize the purchase of lighting equipment from Musco Sports Lighting, LLC in the amount
of$178,651.00; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Map of Project Area
FISCAL IMPACT: $405,315.00
Amount Budgeted: $406,000.00
Additional Appropriation: No
Account Number(s): 125-400-8202-8325 (Grant: Recreation Parks Lighting)
LA County Maintenance and Services Grant (account number
to be determined)
405-400-0000-6215 (Facilities Maintenance) only if needed
ORIGINATED BY:( iOhn Gilmour, Senior Engineering Associate
REVIEWED BY: Ken Berkman, Interim Public Works Director
Meredith Petit, Recreation and Parks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
As reported to the City Council on November 15, 2016, the City of El Segundo has been replacing
the old and outdated lights at Recreation Park via several different projects over the years, as
funding is obtained. This year, the City is planning to replace the lights that illuminate two tennis
courts. If the bid pricing allows, the City is also planning to replace the lights that illuminate three
more tennis courts, two volleyball courts, and one paddleball court. This replacement project is
designated as Recreation Park Phase 4 Lighting. Project funding was secured through a
combination of Los Angeles County grants.
1
83
On November 15, 2016, City Council adopted the plans and specifications for Recreation Park
Phase 4 Lighting,Project No.PW 16-26(Project),and authorized staff to advertise for construction
bids. City Council also waived the bidding process for the purchase of lighting equipment from
Musco Sports Lighting, LLC. to provide continuity and properly operating systems, and have the
lowest responsible bidder to install the equipment.
On December 13, 2016, the City Clerk received and opened five bids as follows:
1. Ace Electric, Inc $248,700.00
2. Aegis $283,904.61
3. F.E.C. Electric, Inc $373,500.00
4. HYPA Engineering, Inc. $388,000.00
5. California Professional Engineering, Inc. $418,200.00
The lowest responsible bidder was Ace Electric, Inc. Staff checked the Contractor's license status
and found it to be clear of issues. This Contractor satisfactorily completed similar projects for El
Segundo, and staff was pleased with their performance.
The Bid Documents included alternative bid items to include additional lighting retrofits if the
pricing was within budget. In this case, it turns out there is enough funding to retrofit a total of
five tennis courts.
Base Bid $ 96,800.00
Alternative Bid $ 100.300.00
Total Contract Amount $ 197,100.00
Thus, staff respectfully recommends Council 1) authorize the City Manager to execute a standard
Pubic Works Contract, in a form approved by the City Attorney, with Ace Electric, Inc. in the
amount of$197,100.00 for the Project and authorize an additional $29,565.00 for construction
related contingencies; 2) authorize staff to purchase the equipment from Musco Sports Lighting,
LLC. in the amount of$178,651.00.
The anticipated timeline is as follows:
Construction Start: February 2017
Construction End: April 2017
84
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for Fire Station #1 Kitchen Improvements, Project No. PW 17-06. (Fiscal
Impact: to be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specification for the Fire
Station#1 Kitchen Improvements, Project No. PW 17-06,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included In the FY2015/16 Budget
Amount Budgeted: $438,426 for Various Fire Department Upgrades
Additional Appropriation: No.
Account Number(s): 301-400-8201-8707 (Fire Station Facility Upgrades)
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer C,
REVIEWED BY: Ken Berkman, Interim Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The kitchen in Fire Station #1 has not been upgraded since it was constructed in 1980's. The
kitchen is used by fire personnel on a daily basis, and endures constant wear-and-tear. The
cabinets, appliances, flooring and other kitchen components are in bad shape and in need of
replacement. The kitchen improvement was identified as one of the top priorities among various
fire department upgrades. The funding for the project was included in the adopted FY 2015-16
budget and will be carried over to the FY 2016-17 budget as part of the ongoing projects.
The Fire Station#1 kitchen will be upgraded as follows, per the plans and specifications:
• Remove existing upper and lower cabinets, countertops, sink, appliances, flooring, and
non-structural wall.
• Install new upper and lower cabinets using a solid composite casework.
• Install new countertop with farmhouse sink.
• Install new fixtures and appliances.
• Refinish existing concrete floor with a stain resistance surface treatment.
14
86
Staff respectfully recommends City Council adopt the plans and specifications and the attached
resolution, and authorize advertising the project for construction bids. The schedule for the
project is estimated as follows:
Advertise for bids January 2017
Award by City Council February 2017
Construction Start April 2017
Construction End May 2017
87
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
FIRE STATION #1 KITCHEN IMPROVEMENTS PROJECT. PURSUANT
TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans for PW 17-06, the
Fire Station #1 Kitchen Improvements (the "Project"). These plans are
complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
88
PASSED AND ADOPTED this 20th day of December, 2016.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David H. King, Assistant City Attorney
Page 2 of 2
89
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding 1) Approval of a new Class Specification for the at-
will position of Information Systems Director; and 2) Adoption of a Resolution establishing the
basic monthly salary range for Information Systems Director; and 3) Introduction of an Ordinance
amending El Segundo Municipal Code §1-6-3, §1-6-4, and §1-6-5 Regarding City Departments,
Exclusions from Civil Service, and Department Heads. Fiscal Impact: ($225,700)
RECOMMENDED COUNCIL ACTION:
1. Approve the proposed Class Specification for Information Systems Director (At-Will).
2. Adopt the Resolution establishing the Basic Monthly Salary Range for the job classification of
Information Systems Director (At-Will).
3. Introduce and Waive the First Reading of the Ordinance.
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Information Systems Director Class Specification
2. Resolution establishing the Basic Monthly Salary for Information Systems Director
3. Ordinance amending El Segundo Municipal Code §1-6-3, §1-6-4 and §1-6-5 Regarding
City Departments, Exclusions from Civil Service, and Department Heads.
FISCAL IMPACT:
Amount Budgeted: $225,700
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Martha`fiijkstra, Director of Human Resources
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
At its meeting on December 6, 2016, City Council authorized staff to move forward with the
creation of a new at-will classification of Information Systems Director to oversee the new
Information Systems Department.
This new at-will classification will report directly to the City Manager and will be part of the
Executive Management group. The new classification will be slotted into the existing salary grade
of 64D which has a monthly salary range of $12,074.53 - $14,443.71. The recommended salary
range for this classification is based on a review of its assigned level of responsibilities, required
qualifications, and its relative standing to other positions within the Executive group.
90
Staff is also submitting, for Council approval, the Ordinance amending El Segundo Municipal
Code §1-6-3, §1-6-4, and §1-6-5 Regarding City Departments, Exclusions from Civil Service, and
Department Heads, to reflect the addition of the new Information Systems Department and creation
of the new Department Head classification of Information Systems Director (At-Will). Staff will
bring back this item at the regular City Council meeting scheduled on January 17, 2017 to
recommend passage and adoption of the Ordinance.
91
City of El Segundo, CA Job Description
INFORMATION SYSTEMS DIRECTOR
(AT-WILL)
Definition: Under administrative direction, plans, directs and manages information systems
and services for the City.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities..
Plans, directs, organizes, and controls the operations of the Information Systems Department
and the formulation and implementation of the department budget; prepares cost estimates and
makes recommendations on the selection of information technology equipment and software.
Develops, implements and manages an Information Systems Plan including the review,
evaluation, and maintenance of the Plan; confers with executive and management staff to
determine information technology needs and strategies; formulates goals, objectives and
programs to meet the technology needs of City staff, Council, and the community and ensures
alignment with the City's Strategic Plan.
As at at-will employee reporting to the City Manager, serves as a member of the City's
Executive Management team, participates in the management of the City and may serve on
various committees, boards and task forces.
Maintains current knowledge of technological trends and developments and operating practices
essential to implementing successful new technology programs.
Formulates and implements information technology standards, policies, regulations, and
programs.
Recruits, schedules, assigns, monitors and evaluates staff; provides for and/or conducts staff
development; establishes work methods and standards; initiates corrective and/or disciplinary
action and responds to grievances and complaints according to established personnel policies
and procedures and in consultation with Human Resources.
Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff;
provides for and/or conducts staff development; establishes work methods and standards;
initiates corrective action and/or disciplinary action and responds to grievances and complaints
according to established personnel policies and procedures and in consultation with Human
Resources.
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Information Systems Director
Knowledcie, Skills and Other Characteristics:
Knowledge of state of the art computer technology, hardware and software applications and
peripherals.
Knowledge of automated business and financial computing systems.
Knowledge of computer programming and logic.
Knowledge of the principles and practices of effective supervision and personnel management
Knowledge of development of training programs.
Knowledge of project management principles and practices.
Skill in program implementation, management and evaluation.
Skill in working with networks.
Skill in conducting complex technical research.
Skill in leading, developing, motivating and evaluating staff.
Skill in conducting technical information systems training programs.
Skill in the use of personal computers and applicable office-related software.
Skill in analyzing complex data and preparing clear, concise and comprehensive reports.
Skill in understanding and applying complex regulations, procedures and guidelines.
Skill in effectively communicating orally and in writing; skill in communicating complex technical
information to non-technical persons orally and in writing.
Skill in working under pressure, handling day-to-day operational problems and tasks that arise
simultaneously and/or unexpectedly.
Skill in establishing and maintaining effective working relationships with staff, other City
employees, and the public.
Qualifications:
Bachelor's degree in Information Systems, Computer Science, Industrial Technology or a
directly related field; and six (6) years of progressively responsible experience in the
administration of information technology systems which must have included analysis,
implementation, programming and three (3) years of management and supervisory experience;
or an equivalent combination of education and experience.
2
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RESOLUTION NO.
A RESOLUTION ESTABLISHING A BASIC MONTHLY
SALARY FOR THE JOB CLASSIFICATION OF INFORMATION
SYSTEMS DIRECTOR
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council approves the following basic monthly salary range:
Step A Step B Step C Step D Step E
Information Systems
Director
Range 64D $12,074.53 $12,624.21 $13,201.37 $13,807.39 $14,443.71
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's resolutions; and make a minute of the adoption of the
Resolution in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective upon the effective date of Ordinance No.
amending El Segundo Municipal Code Sections 1-6-3, 1-6-4, and 1-6-5 City Departments,
Exclusions, and Department Heads and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 20th day of December , 2016.
Suzanne Fuentes,
Mayor
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and sided by the Mayor, and
attested to by the City Clerk, all at a regular meeting of said Council held on the 20th day of
December, 2016, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 20" day of December,
2016.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
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ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
§1-6-3, §1-6-4, and §1-6-5 REGARDING CITY DEPARTMENTS, EXCLUSIONS, AND
DEPARTMENT HEADS.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds as follows:
A. The El Segundo Municipal Code ("ESMC")provides that the City Council may
from time to time by Ordinance designate departments, appointive officers, or
employees of the City; and
B. It is in the best interest of the City to list all existing officers and members of
departments excluded from the Personnel Merit System; and
SECTION 2: ESMC § 1-6-3 is amended in its entirety to read as follows:
Sec 1-6-3. CITY DEPARTMENTS
Effective . the organization of city government consists of the following departments:
City administration
Finance department
Fire department
Human resources department
Information systems department
Library services department
Planning and building safety department
Police department
Public works department
Recreation and parks department
SECTION 3: ESMC § 1-6-4 is amended in its entirety to read as follows:
"Sec 1-6-4. EXCLUSIONS
Those officers and members of departments in addition to department heads and elected
officers who are expressly excluded from the merit system are:
Assistant City Manager
City Attorney
City Manager
City Engineer
Construction Coordinator
Economic Development Analyst
Economic Development Manager
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Information Systems Director
Property Owner Coordinator
Residential Sound Insulation Design Coordinator
Residential Sound Insulation Supervisor
Senior Civil Engineer
Senior Executive Assistant
SECTION 4: ESMC §1-6-5 is amended in its entirety to read as follows:
Sec 1-6-5. DEPARTMENT HEADS
For the purpose of this chapter and for the purpose of initiative ordinance 586 and for the purpose
of ordinances expanding the coverage of initiative ordinance 586, and not by way of limitation,
effective , the term "department head" includes:
Assistant city manager
Chief of police
City manager
Director of finance
Director of human resources
Director of library services
Director of planning and building safety
Director of public works
Director of recreation and parks
Fire chief
Information systems director
SECTION 5: Repeal of any provision of the ESMC herein will not affect any penalty, forfeiture,
or liability incurred before, or preclude prosecution and imposition of penalties for any
violation occurring before, this Ordinance's effective date. Any such repealed part will
remain in full force and effect for sustaining action or prosecuting violations occurring
before the effective date of this Ordinance.
SECTION 6: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of
this Ordinance are severable.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances, make a note
of the passage and adoption in the records of this meeting, and, within fifteen(15) days after
the passage and adoption of this Ordinance, cause it to be published or posted in accordance
with California law.
SECTION 8: This Ordinance will become effective on the thirty-first (31st) day following its
passage and adoption.
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PASSED AND ADOPTED this day of , 2016.
Suzanne Fuentes, Mayor
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Ordinance No.
was duly introduced by said City Council at a regular meeting held on the 16th day of December
2014, and was duly passed and adopted by said City Council, approved and signed by the Mayor,
and attested to by the City Clerk, all at a regular meeting of said Council held on the day of
2016, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Receive and file an informational report regarding the emergency purchase of computer
network equipment, specifically two uninterupted power sources (UPS). (Fiscal Impact:
$50,000).
RECOMMENDED COUNCIL ACTION:
1. Receive and file information regarding the emergency purchase of computer network
equipment, specifically two uninterupted power sources (UPS),
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. None
FISCAL IMPACT: $70,000
Amount Budgeted: $70,000
Additional Appropriation: $0
Account Number(s): 001-400-2505-62115 �
ORIGINATED BY: Brian Evanski, Captain
REVIEWED BY: Mitch Tavera, Chief of Polices
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On December 2, 2016, the City experienced a power outage that affected several residents and
business locations including the entire Civic Center (Police Station, Fire Station 1, and City
Hall).
Although the backup generator performed as designed, the power outage(s) caused several
circuit breakers to switch to the off position in the City Hall primary server room. Additionally,
two primary fiber switches and two UPS units were damaged beyond repair. This in turn, caused
a complete shutdown of the City's VoIP telephone and email systems.
Following the outage, Staff replaced and reconfigured the fiber switches to re-establish the
telephone and email server systems, however these servers are not operating on any
uninterruptable power supply. It should be noted that any additional electrical surges or outages
will cause another complete shutdown of the servers and all network equipment. Further,
additional surges or outages may destroy the newly configured fiber switches and/or other
sensitive network equipment.
99
Based on the urgency, Staff placed an order to replace the two damaged UPS units at a cost of
$49,963.78. At the time of this report, the equipment is being assembled and will be shipped to
the City within the next few days.
The new UPS units will be able to accommodate a much larger power load and better protect the
network equipment and servers. Additionally, these units include state of the art line
conditioning capabilities which will prevent hard system shutdowns due to unexpected power
surges and/or outages. Moreover, the replacement UPS devices will be equipped with a
notification feature that will send an informational email or text to IS Staff when there is a power
outage and/or when the units are supporting the electrical load.
Finally, an upgraded electrical panel is needed to accommodate the electrical needs of the City
Hall server room and the installation on the new UPS units. Staff has contracted with General
Lighting and Electric to perform the upgrades necessary at a cost of$19,127.50. This electrical
upgrade will provide sufficient capabilities to maintain a "cross redundant" system between the
two UPS units.
100
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to execute a License
Agreement in a form approved by the City Attorney with Alpha Aquatics to operate a
competitive youth swim team at the Urho Saari Swim Stadium from January 1, 2017,
through June 30, 2018, at a rental rate starting at $1,300 per month for the first six
months and increasing by 20% each six months thereafter. (Fiscal Impact: $28,392 in
Recreation Reservation Revenues for the term of the agreement)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a License Agreement with Alpha Aquatics in
a form approved by the City Attorney.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft License Agreement
FISCAL IMPACT: $28,392 in Recreation Reservation Revenues for the term of the agreement
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 001-300-0000-3879 (Reservation Fees)
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Since 2012, the City had a License Agreement in place with La Mirada Armada Youth Swim
Team for the purposes of operating a competitive youth swim team at the Urho Saari Swim
Stadium. Due to a variety of reasons, including feedback from the participants, the Department
decided to solicit proposals from other interested swim teams to continue the swim team program
after the agreement with La Mirada Armada expires on December 31, 2016.
With the objective of engaging the public in an inclusive decision-making process, the
Department convened a small group of stakeholders as a Selection Committee, solicited
feedback from current and potential participating families through an online survey, and met
with four local swim teams to measure their interest in expanding their programs to El Segundo.
On November 30th, three local swim teams made presentations to the Selection Committee and,
based off the feedback received from the surveys, the committee recommended to the_
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Department their top choice for a new swim team. The consensus was to enter into a License
Agreement with Alpha Aquatics.
Alpha Aquatics is a small team of about 60 swimmers practicing at Loyola Marymount
University. In addition to their focus on including all levels of swimmers, focusing on stroke
technique and racing development, they are also beginning to expand to offer water polo
training. The head coach is a former Olympian and is known for his ability to develop quality
competitive youth swimmers while keeping the swimmers engaged and motivated for success.
Alpha Aquatics demonstrated a true passion for the sport and a good understanding of the
community aspect that our El Segundo aquatics families desire in a program such as this.
The term for the agreement is one and a half years, allowing for a sufficient commitment from
the Alpha Aquatics and also anticipating that a new agreement will need to be negotiated prior to
the new aquatics facility opening in the first half of 2018. The proposed monthly rental rate is
$1,300.00 per month for January 2017-June 2017, $1,560.00 per month from July 2017 through
December 2017, and $1,872 per month from January 2018 through June 2018. The 20% increase
each six months allows the team to focus on growing over time and paying increased rent
accordingly.
102
LICENSE AGREEMENT BETWEEN THE
CITY OF EL SEGUNDO AND
ALPHA AQUATICS
DRAFT
THIS LICENSE is made and executed this 20th day of December, 2016, between the
CITY OF EL SEGUNDO, a municipal corporation ("CITY"), and Culver City Swim Club DBA
Alpha Aquatics, a California nonprofit corporation ("LICENSEE").
1. LICENSE; DESCRIPTION OF PROPERTY. CITY licenses LICENSEE to use, on the
terms and conditions in this License, real property located at The Urho Saari Swim Stadium, 219
W. Mariposa Ave., El Segundo, CA ("Property"). CITY's action is not, and should not be
construed to be, a conveyance of a property interest or a lease; it is a license to use property only.
2. USE OF PROPERTY.
A. LICENSEE may temporarily use the Property for the purposes of operated a
competitive youth swim team program.
B. CITY may change, amend, or terminate LICENSEE's use of Property at any time,
and in its sole discretion,verbally or in writing.
3. TERM. Except as provided in Section 4,the term of this license will begin on January 1,
2017 and end on June 30, 2018. Upon mutual written agreement between the parties,this
License may be renewed for additional time.
4. TERMINATION.
A. As stated above, CITY may terminate this License at any time with or without
cause, upon written or verbal notification. Termination will be effective upon
notification, unless CITY specifies otherwise.
B. LICENSEE may terminate this License at any time in writing at least five (5) days
before the effective termination date.
C. By executing this document, LICENSEE waives any and all claims for damages
that might otherwise arise from CITY's termination under this Section.
D. Upon termination, LICENSEE will remove all personal property and
improvements from Property within two (2) days. Property will be left in a clean
and orderly fashion.
5. COMPENSATION. In exchange for the use of the facilities at Property, LICENSEE agrees
to pay CITY a sum of$1,300.00 per month for January 2017 through June 2017, $1,560.00 per
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month from July 2017 through December 2017, and $1,872 per month from January 2018
through June 2018 dollars per month based on the formula set forth in Exhibit A, for the term of
this License. Exhibit A is incorporated as if fully set forth herein. For any additional hours
beyond those included in the formula in Exhibit A, LICENSEE agrees to pay CITY a sum of$35
per hour for a full pool and $20 per hour for a partial pool for the term of this License.
6. CONDEMNATION. If all or part of Property is acquired by eminent domain or purchase in
lieu thereof, LICENSEE acknowledges that it will have no claim to any compensation awarded
for the taking of Property or any portion thereof or for loss of or damage to LICENSEE's
improvements.
7. RELOCATION BENEFITS. LICENSEE acknowledges that it has been informed that
CITY is a public entity and that Property was previously acquired by CITY for a public purpose.
LICENSEE further acknowledges that any rights acquired under this License arose after the date
of acquisition of Property and that said rights are subject to termination when Property is needed
by CITY. LICENSEE hereby acknowledges that at the time of said termination of this License
by CITY, it will not be a "displaced person" entitled to any of the relocation assistance or
benefits offered to displaced persons under State or Federal law.
8. ALTERATIONS. LICENSEE will not make, or cause to be made, any alterations to
Property, or any part thereof, without CITY's prior written consent.
9. HAZARDOUS/TOXIC WASTE. CITY has not, nor, to CITY's knowledge, has any third
party used, generated, stored or disposed of, or permitted the use, generation, storage or disposal
of, any Hazardous Material (as defined below) on, under, about or within Property in violation of
any law or regulation. LICENSEE agrees that it will not use, generate, store or dispose of any
Hazardous Material (as defined below) on, under, about or within Property in violation of any
law or regulation. LICENSEE agrees to defend and indemnify CITY, to the extent stated in
Section 12, against any and all losses, liabilities, claims or costs arising from any breach of any
warranty or agreement contained in this Section. As used in this Section, "Hazardous Material"
means any substance, chemical or waste that is identified as hazardous,toxic or dangerous in any
applicable federal, state or local law or regulation (including petroleum and asbestos).
10. SIGNS. LICENSEE will not place any sign upon Property without CITY's prior written
consent. LICENSEE will pay for all costs of any approved signage and comply with all
applicable sign codes and ordinances.
11. ASSIGNMENT. LICENSEE will not be permitted to assign this License or any interest
therein.
12. INDEMNIFICATION.
A. LICENSEE will hold CITY harmless and free from any and all liability
arising out of this License, or its performance,except for such loss or damage
arising from CITY's sole negligence or willful misconduct. Should CITY be
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named in any suit,or should any claim be against it, by suit or otherwise,
whether the same be groundless or not, arising out of this License, or its
performance, pursuant to this License,LICENSEE will defend CITY (at
CITY's request and with counsel satisfactory to CITY) and will indemnify it
for any judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. LICENSEE expressly agrees that this release, waiver, and indemnity agreement is
intended to be as broad and inclusive as is permitted by the law of the State of
California and that if any portion is held invalid, it is agreed that the balance will,
notwithstanding, continue in full legal force and effect.
D. It is expressly understood and agreed that the foregoing provisions will survive
termination of this License.
E. The requirements as to the types and limits of insurance coverage to be
maintained by LICENSEE as required by Section 13 below, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by LICENSEE pursuant
to this License, including but not limited to the provisions concerning
indemnification.
13. INSURANCE.
A. Before commencing performance under this License, and at all other times this
License is effective, LICENSEE will procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth
below:
Tvve of insurance Limits(combined single)
Commercial general liability: $2,000,000
Business automobile liability: $1,000,000
Workers compensation Statutory limits
& Commercial general liability insurance will meet or exceed the requirements of
the most current ISO Forms. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies must be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
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Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable except upon thirty(30) days prior written notice to CITY except
for nonpayment of premiums which may be cancelable upon ten (10) day notice.
C. LICENSEE will furnish to CITY duly authenticated Certificates of Insurance and
Endorsements evidencing maintenance of the insurance required under this
License and such other evidence of insurance or copies of policies as may be
reasonably required by CITY from time to time. Insurance must be placed with
insurers with a current A.M. Best Company Rating equivalent to at least a Rating
of"A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day
notice of any cancellation of coverage. CONTRACTOR will require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of
the insurer to mail written notice of cancellation imposes no obligation, and to
delete the word"endeavor"with regard to any notice provisions.
D. Should LICENSEE, for any reason, fail to obtain and maintain the insurance
required by this License, CITY may obtain such coverage at LICENSEE's
expense and charge the cost of such insurance to LICENSEE under this License
or terminate pursuant to Section 4.
14. COMPLIANCE WITH LAW. LICENSEE will, at its sole cost and expense, comply with
all of the requirements of all federal, state, and local authorities now in force, or which may
hereafter be in force,pertaining to Property and will faithfully observe in the use of Property all
applicable laws. The judgment of any court of competent jurisdiction, or the admission of
LICENSEE in any action or proceeding against LICENSEE, whether CITY be a party thereto or
not,that LICENSEE has violated any such ordinance or statute in the use of Property will be
conclusive of that fact as between CITY and LICENSEE.
15. BREACH OF AGREEMENT. The violation of any of the provisions of this License will
constitute a breach of this License by LICENSEE, and in such event said License will
automatically cease and terminate.
16. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this
License will not constitute a waiver of any further breach of the same or other term of this
License.
17.ENTRY BY CITY AND PUBLIC. This License does not convey any property interest to
LICENSEE. Except for areas restricted because of safety concerns, CITY and the general public
will have unrestricted access upon Property for all lawful acts.
18. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all
or substantially all of the assets of LICENSEE, or a general assignment by the LICENSEE for
the benefit of creditors, or any action taken or offered by LICENSEE under any insolvency or
bankruptcy action, will constitute a breach of this License by LICENSEE, and in such event said
License will automatically cease and terminate.
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19. NOTICES. Except as otherwise expressly provided by law, all notices or other
communications required or permitted by this License or by law to be served on or given to
either party to this License by the other party will be in writing and will be deemed served when
personally delivered to the party to whom they are directed, or in lieu of the personal service,
upon deposit in the United States Mail, certified or registered mail, return receipt requested,
postage prepaid, addressed to LICENSEE at:
Alpha Aquatics
2800 Olympic Blvd, 2 Floor
Santa Monica, CA 90404
or to CITY at:
Department of Recreation&Parks
350 Main Street
El Segundo, CA 90245
Either party may change its address for the purpose of this Section by giving written
notice of the change to the other party.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements
ancillary to this License and related documents to be entered into in connection with this License
will be considered signed when the signature of a party is delivered by facsimile transmission.
Such facsimile signature will be treated in all respects as having the same effect as an original
signature.
21. GOVERNING LAW. This License has been made in and will be construed in accordance
with the laws of the State of California and exclusive venue for any action involving this License
will be in Los Angeles County.
22. PARTIAL INVALIDITY. Should any provision of this License be held by a court of
competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this
License will remain in effect, unimpaired by the holding.
23. ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole
agreement between CITY and LICENSEE respecting Property,the use of Property by
LICENSEE, and the specified License term, and correctly sets forth the obligations of CITY and
LICENSEE. Any agreement or representations respecting Property or its licensing by CITY to
LICENSEE not expressly set forth in this instrument are void.
24. CONSTRUCTION. The language of each part of this License will be construed simply and
according to its fair meaning, and this License will never be construed either for or against either
party.
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25. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this License and to
engage in the actions described herein. This License may be modified by written agreement.
CITY's city manager, or designee,may execute any such amendment on behalf of CITY.
26. COUNTERPARTS. This License may be executed in any number or counterparts, each of
which will be an original, but all of which together will constitute one instrument executed on
the same date.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Taxpayer ID No.
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
David King, Assistant City Attorney
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EXHIBIT A
Based on using approximately 380 "lane hours"per month.
Current schedule:
Monday through Thursday 8 lanes x 1 hr and 4 lanes x 1.5 hr=242 lane hrs per month
Friday 8 lanes x 2 hrs = 69 lane hrs per month
Saturday 8 lanes x 2 hrs= 69 lane hrs per month
*There will be a 20%escalation each six month period
January 2017 through June 2017=$3.42 per lane hour= $1,300 per month
July 2017 through December 2017=$4.11 per lane hour=$1,560 per month
January 2018 through June 2018 =$4.93 per lane hour= $1,872 per month
Additional Usage will be charged the following rates:
$35 per hour for the full pool (8 lanes)
$20 per hour for partial pool (4 lanes)
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the Fire Department to purchase two (2) new
Recue Ambulances from Braun Northwest in an amount not to exceed $406,161.68
RECOMMENDED COUNCIL ACTION:
1) Following a Request For Proposal (RFP), Authorize the City Manager to execute an
agreement, in a form approved by the City Attorney, to purchase two (2) 2017 North Star
171-1 Ambulances on a 2017 Ford F-450 4X2 Diesel Ambulance Prep Chassis from Braun
Northwest
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Braun Northwest Bid Proposal
2) RFP #16-05, Rescue Ambulance for El Segundo Fire Department
FISCAL IMPACT: $406,161.68
Amount Budgeted: $406,161.68
Additional Appropriation: None
Account Number(s): 601-400-3203-8105 (Equipment Replacement)
ORIGINATED BY: Christopher Donovan, Fire Chief
REVIEWED BY: Christopher Donovan, Fire Chief l
APPROVED BY: Greg Carpenter, City Manager 4
BACKGROUND AND DISCUSSION:
The fire department operates a paramedic program using two (2) transport ambulances each
staffed with two (2) El Segundo Fire Paramedics. This is the best service delivery option
available in the region and certainly one of the most critical services the city offers to the
citizens, business workers and visitors. Ensuring mechanically sound apparatus and equipment
is paramount and the current configuration of rescue ambulances is becoming problematic due to
the fact that they are past due for replacement.
The equipment use of this program consists of two (2) front-line ambulances and one (1) reserve
ambulance. The industry standard service life for these apparatus is 5 years front-line and 5
years reserve status, based on mileage, wear and tear and mechanical costs. We currently
operate a 1996, 2004 and 2009 Freightliner Ambulance which is a very heavy truck chassis with
an attached ambulance box. The two oldest ambulances have 216,264 miles and 153,533 miles
respectively and as such have had increasing mechanical breakdowns, including issues with �r
steering, suspension and power train. The current ambulances, due to their age, have very stiff i
110
suspension which creates problems with patient comfort when being transported to the hospital..
Staff has identified many cases in which elderly patients with neck, back, hip or leg injuries have
experienced increased pain when being transported to the hospital due to poor handling and
suspension of the freightliner ambulance.
In 2015 Council provided the fire department direction during the strategic planning session to
purchase one new replacement ambulance. Staff began researching replacement with the current
freightliner ambulance configuration and found that current costs ranged between $260,000 and
$285,000 per vehicle. During this process consideration was given to change from the
freightliner model to a more common platform found within the local fire service, which
included a Ford F450 with a specialized ambulance chassis platform (this new ambulance also
has state-of-the-art liquid suspension). The fire department tried to piggyback off of a bid that
Manhattan Beach Fire was initiating, however that bid process was cancelled by Manhattan
Beach. Staff then decided to establish a small committee of employees (including fire
department representatives and the public works fire mechanic) who developed bid
specifications and El Segundo Fire opened a Request for Proposal (RFP). Initially three bidders
entered the process, however upon the conclusion of the RFP process only one (1) bid was
received. Since the 2015 City Council direction, the second ambulance has reached its scheduled
replacement date.
Braun Northwest met all of the bid requirements and is a responsible bidder. Moreover, Braun
Northwest is a very reputable ambulance manufacturer and is the current preferred vendor for
several local fire departments including Los Angeles City, Glendale and Beverly Hills. The
current configuration of the Ford F450 with the ambulance chassis and liquid suspension will
meet all of the medical needs for transport of patients and will increase patient comfort during
transport to local hospitals. Given the current age of the ambulance fleet, as well as the on-going
issues of mechanical breakdown and suspension problems with the large freightliner chassis, the
most cost-effective and patient-friendly approach is the 2017 North Star 171-1 Ambulance on a
2017 Ford F-450 4X2 Diesel Ambulance Prep Chassis costing $203,080.84 (inclusive of all fees,
taxes and transport fees) per ambulance. Given the cost saving that has been realized by
changing from the Freightliner ambulance to the Ford F450 ambulance, the lack of reliability
with the current ambulance fleet and the fact that sufficient money is in the Paramedic
Ambulance Equipment Replacement Fund, staff recommends the purchase of two (2)
replacement ambulances. Once the two (2) new ambulances are placed in service the department
intends to surplus the 1996 and 2004 ambulances and place the 2009 ambulance in reserve.
111
Amomak A 0 ti W . AML as AA a/ w
AMR l V / I V V V #new
150 North Star Drive / PO Box 1204/ Chehalis, WA 98532 / 360.748.0195 /800.245.6303 / fax 360.748.0256
III BID PROPOSAL
NOVEMBER 30, 2016
CITY OF EL SEGUNDO
ATTN: BID COMMITTEE
350 MAIN STREET,ROOM 5
EL SEGUNDO, CA 90245-3813
RE: R1, #16-05, IZESCUR AMMULANCE FOR EL SEGUNDO FIRE DEPARTMENT
BRAUN NORTHWEST IS PLEASED TO OFFER THE FOLLOWING PROPOSAL:
ONE (1)2017 NORTH STAR 171-1 AMBULANCE ON A 2017 FORD F450 4X2 DIESEL
AMBULANCE PREP CHASSIS PER ENCLOSED SPECIFICATIONS 11/10/16 AND DRAWINGS
DATED 10/21/16 AND REQUESTED CLARIFICATION DOCUMENTS AS FOLLOWS:
BASE PRICE FOR RESCUE AMBULANCE(PER UNIT)...................$183,076.00
PERFORMANCE BOND...............................................................$1,818.00
TIREFEE......................................................................................$10.00
DELIVERY FEE......................................................................... '$1,700.00
TOTAL FOR ONE (1)RESCUE AMBULANCE................................$186,604.00
TOTAL AMOUNT FOR TWO(2)RESCUE AMBULANCES..............$373 O (!a
Sales tax not included
BID OPENING: OCTOBER 27,2016 AT 11:00 AM
F.O.B.: EL SEGUNDO,CALIFORNIA
DELIVERY: APPROXIMATELY TWO HUNDRED EIGHTY(280)DAYS ARO.
TERMS: NINETY PERCENT (90%)PAYMENT DUE UPON RECEIPT
OF VEHICLE. BALANCE DUE IN THIRTY(30)DAYS.
Braun Northwest, Inc. is a California dealer(#16055)with insurance information available upon request.
(Note: This bid shall remain open to additionalpurchases by this or other agencies for a period of'three(3)years, with
periodic cost adjustments based on actual manufacturer's price increases.)
Respectfully Submitted by We agree to accept the above proposal:
B
It A UN N I THWE ST,INC. CITY OF EL SEGUNDO
Ta i cCaliu , P.Sales Signature Date
Date: 11b .�_��7 . .
Printed Name Title
TWsel
cc: KO
Enclosures: Clarification/Exceptions,options,specs,drawings,exhibit A-REVISED
EMERGENEY VEHIELE5 www.brounnw.cnm
112
OPTIONS
FOR
El Segundo Fire Department
El Segundo, CA
Please indicate if you want the following options by initialing in the space provided and
checking the appropriate "yes"or"no"box, then sign where indicated below. After
completion, please return this original form to our office along with the original proposal.
Thank you!
1. Delete exterior chevrons on the module outboard of the rear doors to match the
chevron colors listed for the interior chevrons, reference section 23.02.
DEDUCT................................................................................<$725.00>
Do you want this option? ❑Yes ❑No initials
2. Install a Federal eQ2B siren in lieu of the Whelen 295HFS2 siren, reference
sections 2.7.08 and 26.09.
ADD...............................................................................................$1.125.00
Do you want this option? ❑Yes []No initials
(NOTE: THIS PRICING DOES NOT INCLUDE SALES TAX.)
APPROVED BY: (Please initial above choice(s)&sign below)
(Signature) (Date) (Printed Name) (Title)
113
Bid Review - Clarifications/Exceptions
Ambulance Bid
El Segundo Fire Department
El Segundo, CA
Page Section Comments
2 2.01, #4 Engine Exhaust System—Exhaust terminates aft of the rear axle,
passenger side.
6 13.01 Chassis Modifications—Stainless Steel Wheel Simulators—Added to
Exhibit A for pricing,followed by updating Braun Northwest
specifications.
6 14.03 Interior Dimensions—Liquid Spring released their heights for 2017
model year Fords and deflated height with our module is 33" and
inflated height with our module is 37". Updated Braun Northwest
specifications for accuracy. Original clarifications sent was
incorrect.
22 21.20 Cabinet#20 is just shelving.
22 21.21 Cabinet#21 is a true cabinet with inside/outside access.
23 23.02 Color Scheme(Chevrons)-Braun Northwest currently has specified
chevrons to be in the following locations: Rear of module, outboard
of each door(exterior of module),followed by Iower portion of rear
doors(interior).
24 23.03 Chassis Color—Exact shade of chassis color to be determined at
prebuild meeting. Updated Braun Northwest specifications for
clarification.
33 25.09 Oxygen System—Electric Oxygen—Added to Braun Northwest
specifications and pricing on Exhibit A.
46 26.20 120 VAC/Shoreline Circuit Box—Braun Northwest had correctly
stated what El Segundo requirements were in our specifications
under section 6.21/6.23. Our original clarification/exception page
was inaccurate.
47 26.20 Breakers—Braun Northwest confirms we are in compliance with
this and currently called out in Section 6.21 of Braun Northwest
specifications.
47 26.20 120VAC Outlets—Updated Braun Northwest specifications to show
outlets in Cabinet#8 and#21.
114
r
47 26.21 True Master Battery Switch—Battery switch is included and
referred to in section 6.23 of Braun Northwest specifications.
47 26.22 Battery Charger—Is included and called out in section 6.23 of Braun
Northwest specifications.
48 26.22 Kussmaul part#091-195-12 is included and called out in Section 6.23
of Braun Northwest specifications.
52 27.11 Inverter—Xantrex Freedom Xi Inverter is included and called out in
Section 6.31 of Braun Northwest specifications.
54 28.01 Conversion Warranty--Updated to 3 year conversion warranty.
115
BRAUN NORTHWEST, INC.
DETAILED SPECIFICATIONS
FOR
EL SEGUNDO FIRE DEPARTMENT
EL SEGUNDO, CALIFORNIA
1 CHASSIS (1.01)
1.01 OEM CHASSIS
• 2017 Ford F-450, 4 x 2, meeting all the specifications of Section 1.01.
— Ambulance Prep. Package
— EPA Special Emergency Vehicle Emissions
— 3 year/36,000 mile Bumper-to-Bumper warranty
— Dual rear wheels
— Provided by Braun Northwest
1.01.01 SPECIFIC RATINGS
• Drive—4 x 2
• G.V.W.R. — 16,500 lbs.
• Front Axle—7,000 lbs.
• Rear Axle— 12,000 lbs.
• Wheelbase— 193"
• Cab to Axle— 108"
• Curb Weight— 11,500 lbs. approximate
• Payload—3,400 lbs. approximate
• Front Spring Capacity—7,000 lbs.
• Rear Spring Capacity— 12,000 lbs.
• Rear Differential—4.10 ratio, limited slip wide track rear axle
1.01.02 POWER TRAIN(2.01)
• Engine
— 6.71,4V Power Stroke V8 turbo diesel B20
— Diesel Emission Fluid(DEF)system with operator-commanded regeneration
— 5 year/100,000 mile warranty
— External oil cooler
— Factory diesel package
— 1,000 watt engine heater
— Heavy duty dry type air cleaner with flow restriction indicator
• Engine Cooling System
— Heavy duty, closed-air, free-liquid state type
— Coolant recovery system
— 50/50 solution Permanent type antifreeze to—40 degrees F
• Transmission
— TorgShift 6-speed automatic overdrive transmission
— Tow/Haul Mode with Integrated Exhaust Brake
— External oil cooler in chassis grille area
BraunNW(dkb/jw/mg) 1 of 31 El Segundo FD
11-10-2016 Spec Tit ns
• Exhaust System
— System complies with Federal Motor Carrier Safety Regulations, Part 393.83
— Suspended using three(3)hangers, excluding manifold attachment
— Discharge at right rear side of module
— Tailpipe shall not terminate within twelve(12) inches of the vertical axis of the
fuel tank filler opening.
1.01.03 STEERING (3.0)
• Power assisted
• Tilt steering wheel
1.01.04 SHOCK ABSORBERS/STABILIZER BARS (4.0)
• Heavy-duty shock absorbers front and rear
• OEM front and rear stabilizer bars
1.01.05 BRAKES(5.0)
• Heavy duty power-assisted; front and rear disc
• Front 14.53" diameter; Rear 15.35" diameter
• Four Wheel ABS
1.01.06 TIRES AND WHEELS (6.0)
• Seven(7) OEM LT 225-70Rx-19.5G all-season steel belted radials
• Seven(7) OEM 19.5" steel wheels
• OEM jack and tire changing tools
• Spare tire and wheel shipped loose
1.01.07 ELECTRICAL(7.0)
• Alternators—OEM Dual rated at 377 Amps total
• Batteries—OEM Dual 750 CCA each
• Stationary Elevated Idle Control
1.01.08 INSTRUMENT PANEL AND CONTROLS (8.0)
• Gauges
— Tachometer
— Coolant Temperature
— Transmission Fluid Temperature
— Fuel
— Speedometer
— Indicator lights
— Odometer/Trip Odometer
— Turbocharger Boost
• Controls—Cruise
• Audio—OEM AM/FM/CD/SiriusXM radio with 6 month prepaid subscription
• SYNC Voice-Activated communications and entertainment system with AppLink
and instrument panel compass display
■ 4.2" LCD Productivity Screen in IP Cluster with compass display
• Engine Hour Meter
BraunNW(dkb/jw/mg) 2 of 31 El Segundo FD
11-10-2016 Spe(irl ions
1.01.09 CAB EXTERIOR(9.0)
• Trim Level—XLT
• Horn—OEM dual electric
• Windows—Tinted safety glass
• Windshield wipers—Two-speed electric, washer and intermittent speed control
• Mirrors
— Two(2)black, below eye level, manually telescoping trailer tow
— Power, heated glass,upper portion
— Turn indicators and clearance lights on outside edge
— Lower portion convex
• Bumper—Chrome
• Tow hooks—Two(2)front
• Mud flaps—Two(2)front
• Lights
— Headlamps—Single beam jewel effect
— Roof clearance light
— Under hood service light
• Fuel—OEM 40 gallon tank
1.01.10 CAB INTERIOR(10.0)
• Trim Level—XLT
• Seats—OEM
— Cloth 40/20/40
— Combination lap and shoulder harness
— Side door armrest
• Flooring—Black vinyl
• Climate control—OEM
— Heavy duty, fresh air, high capacity heater/defroster
— Dehumidifying air conditioning system
• Airbags
— Driver and right-front passenger front
— Front-seat side
— Safety canopy system with roll-fold side curtain airbags
• Other
— Padded sun visors, dash, and door panels
— Molded cloth headliner
— Reduced sound package
— Dome light, with dual map lights
— Auxiliary power point
— Interior hood release
— Power door locks &windows
— Adjustable gas and brake pedals
1.01.11 COLORS (11.0)
• Exterior—Race Red(PQ)
• Interior—Gray
BraunNW(dkb/jw/mg) 3 of 31 El Segundo FD
11-10-2016 Spec fi tons
1.02 CHASSIS MODIFICATIONS(13.0)
The following modifications shall be made to the chassis by Braun Northwest.
1.02.03A SIMULATORS AND VALVE STEM EXTENDERS (13.01)
Stainless steel wheel simulators shall be installed on all outer wheels, with braided valve
stem extenders on all four rear wheels.
1.02.04 EXHAUST HEAT SHIELDS
Shall be formed from 20 ga, galvanized steel sheets with stamped reinforcements and
formed edges. Access openings shall be provided for shock absorber, mounting bolts, etc.
Heat shields shall be bolted to chassis frame and extend from back of cab to the frame cross
member just behind the rear axle.
1.02.05A RUNNING BOARDS (9.1)
Shall be installed on both sides of the vehicle. They shall be made of 0.125" NFPA-
embossed diamond plate. The entire assembly shall be securely mounted with stainless
steel 1/4"-20 truss head bolts.
1.02.09 MUD FLAPS (6.0)
Mud flaps with the NORTH STAR logo on them shall be installed behind each rear wheel.
1.02.11X AIR HORN(9.1)
A Buell Air Horn #1063 shall be added to the OEM chassis. The horn shall be mounted in
the bumper. The compressor shall be mounted in a location to be determined at the
preconstruction meeting. A disable switch shall be located adjacent to the compressor for
ease of maintenance. Driver's and passenger foot switches and a driver's console switch
shall be provided, locations to be determined at the preconstruction meeting.
1.02.14X SUSPENSION(12.0)
Shall be a LiquidSpring System, installed with a kneeling feature to activate when the rear
streetside patient compartment entrance door opens. An override switch shall be provided
on the curbside rear wall, accessible from rear curbside door.
1.02.31 STATION EXHAUST (1.1)
A Magnegrip magnetic exhaust adapter shall be installed.
BraunN W(dkb/jw/mg) 4 of 31 El Segundo FD
11-10-2016 Speci114ns
2 MODULAR CONSTRUCTION
All material utilized shall be of the correct type, alloy, and thickness to withstand the
intended usage and provide protection against cracking, corrosion, or metal fatigue. All
materials utilized shall be of open stock origin,commonly available through local sources,
for rapid and economical repair or modification of the body.
2.01 MATERIAL
EXTRUSIONS SIZE ALLOY
Structural Tubing 1" x 2" x 0.125" sq. 6063-T52
Structural Tubing 2" x 2" x 0.125" sq. 6063-T52
Cross Members 3" x 3"x 0.375" 6061-T6
Cross Members 1.5" x 3" x 0.25" 6061-T6
FORMED SHEETING SIZE ALLOY
Skin/Roof/Compartments/Subfloors/Doors 0.125" 5052-1132
Interior Cabinets 0.090" 5052-1132
Diamond Plate 0.125"/0.08" 3003-H32
Stainless Steel 16 ga., 20 ga. 304#4B
2.02 MODULE DIMENSIONS (14.0)
Overall Vehicle Dimensions: (Specifications are listed as minimums.)(14.01)
Length: 25' 4" (304")
Width: 8' 0" (96")(Excluding Mirrors)
Height: 9' 5.625" (113.625")
Exterior Module Dimensions: (Specifications are listed as minimums.)(14.02)
Length: 14' 3" (171")
Width: 8' 0" (96")
Height: 7' 8.375" (92.375")
Interior Dimensions: (Specifications are listed as minimums.) (14.03)
Length: Forward wall to rear doors 164"
Width: Left wall to right wall 91"
Floor Width: Left cabinets to squad bench 50.25"
Height: Floor to ceiling 72"
Load Height: Ground to floor height 37" with suspension raised
(approximate) 33"with suspension lowered
2.03 STRUCTURAL FRAMING (15.0)
Sidewall and rear wall construction shall consist of 2" x 2" x 0.125" aluminum square
tubing extensions welded together with a maximum of 14" centers, 12" centers on side
walls. 1" x 2" x 0.125" aluminum tubing may be utilized in addition to 2"x 2" tubing to
accommodate custom compartment sizes. The bottom of the wall structure shall be sealed
with welded 2" x 2" tube, 2" x 2" angle or 0.125" plate depending upon location. Wall
structure shall be capped with 2" x 2" x 0.125" header upon which 2" x 2" x 0.125" roof
structure is welded.This process provides a unitized roll cage structure for greater occupant
safety. The front wall structure shall be constructed of a minimum of 1.250" x 3.875" x
0.125" formed aluminum channel to allow ample space for wiring raceways, heater A/C
hoses, and cold air return duct.
BraunNW(dkb/jw/mg) 6 of 31 El Segundo FD
11-10-2016 Speci�-"ons
2.04 FOUNDATION SYSTEM(16.0)
Shall consist of a 0.125" aluminum sheet subfloor with foundation members securely
welded under the subfloor. Members shall consist of six (6) 3" x 3" x 0.375" structural
angles, with two (2) 0.250" x 1.5" aluminum members running lengthwise between the
structural angles.
2.05 MODULE SEAMS (17.0)
All body and compartment seams at or below floor level shall be full seam welded. The
entire perimeter of the subfloor shall be completely sealed with a caulking material,
creating a watertight, dust-free module environment.
2.06 EXTERIOR SKIN(18.0)
In addition to welding the exterior skin to structural framing,a Norton NORBOND closed-
cell, polyurethane foam tape with high-performance acrylic adhesive shall be utilized full
length on all front and rear wall and roof frame members.A polyurethane adhesive sealant
shall be applied to the edges of framing members that are bonded with NORBOND tape.
An advanced two-part methacrylate structural adhesive shall be used to bond all side wall
tubes to the exterior skin and door frames.
The module shall be constructed utilizing full-size sheet construction to minimize body
seams. There shall be no corner or mid-body seams.
2.07 MODULE ROOF (19.0)
In order to improve module strength and reduce roof seams the following roof system shall
be utilized. The roof shall be seamed in the center, shall be crowned, have a 1.500" radius
at the corners, and provide a weatherproof overlap of the aluminum side sheets 5.250"
below the roof line. The roof shall be supported by positive contact between sidewall
framing and roof framing. All seams on the roof surface shall be full-seam-welded on the
outside and caulked on the inside. In order to avoid the possibility of paint and/or weld
cracking, no extrusions shall be used in the exterior construction of the roof or corners of
the vehicle.
A contoured, 3/8" aluminum plate, painted to match the module, shall be welded to the
roof structure and project through the center of the roof to serve as anchorage for personal
fall arrest equipment. The anchorage is designed and rated for a single person only.
2.08X MODULE EXTERIOR COMPARTMENTS (20.0)
All compartments are constructed from formed 0.125" aluminum and are securely welded
to the subfloor and structural framing. All exterior adjustable shelves shall be mounted on
heavy duty aluminum adjustable track which is securely welded to compartment interiors.
Each shelf shall support at least 300 lbs. of equipment.
All compartments shall be sweep-out style.
BraunN W(dkb/jw/mg) 7 of 31 El Segundo FD
11-10-2016 Spec iT24*ons
1.03 MODULE-TO-CHASSIS MOUNTING SYSTEM
1.03.01 MODULE MOUNTING SYSTEM
Hard rubber isolation pads shall be installed between the chassis and module at each
mounting location. The rearmost laterals shall be fastened to the top flange of the chassis
frame extension with 3/4" grade 5 bolts. At all other mounting locations 3/4" grade 5
eyebolts shall be fastened to the chassis frame web with 3/4" grade 5 bolts. All bolts shall
be secured with locking nuts.
1.03.02 CAB-TO-MODULE ATTACHMENT
The module shall be attached to the cab with a flexible watertight boot to allow cab-body
flex as designed by the chassis manufacturer. The chassis back shall be modified and
reinforced with a welded steel framework. The rear window openings on each side of the
module access shall be covered with 14 ga. steel and painted to match the body.
BraunNW(dkb/jw/mg) 5 of 31 El Segundo FD
11-10-2016 Speci fi !2ons
COMPARTMENT#5 (20.06)
Interior Dimensions— 12"W x 29"H x 20"D
Location —Curbside, aft of wheel well
Light—One (1)LED strip light
Additional Instructions None
COMPARTMENT#6—Inside/Outside Access
Interior Dimensions—25.75"W x 72"H x 20"D
Doorway Dimensions—25.75"W x 72"H(18.25"W x 17"H interior ROM door)
Location—Curbside, front
Shelving—See interior Cabinet#21
Doors—Single hinged exterior door.ROM roll-up interior cabinet door with a keyed lock
Lights—Two (2)LED strip lights
Additional Instructions — This compartment shall share inside/outside access with
Cabinet#21. Lower storage space in cabinet shall have one ROM roll-up door facing out.
Final dimensions/layout of this area to be determined at the preconstruction meeting.
2.09 MODULE DOORS (20.08)
The hinged doors shall be box-pan-formed with a total thickness of 2".
2.09.01 DOOR SEAL (20.08)
Each hinged door frame shall have a 0.875"flange for the installation of an air cell hollow
core, 360-degree compression door seal. This seal creates watertight, dust-free
compartment integrity. Door seal shall be knock-on type.
2.09.02X DOOR HINGES (20.08)
Shall be full-length, piano-type, stainless steel hinges, 2.5" wide with a 0.25" pin. The
hinges shall be attached with#12 x 3/4" stainless steel truss head screws spaced 4" apart.
All exterior curbside and streetside doors shall be hinged on the forward sides. All rear
doors shall be hinged on the outboard sides.
Compartment#6 shall have ROM roll-up interior cabinet door with a keyed lock.
2.09.03X DOOR LATCHES (20.08)
Exterior door handles shall be semi-flush, cast aluminum, Eberhard E Grabber model
21100. Passage doors shall have release handles on the inside of each door. All exterior
doors shall have rotary latches and striker posts that meet FMVSS 206 requirements.
Striker posts shall be adjustable and shall be secured with a nut from behind the door frame.
The striker washer shall not be removed. Doors greater than 45" tall shall have double
rotary latches activated by stainless steel rods. Once final adjustments have been made,
threads shall have Loctite or equivalent applied. All double-door compartments shall have
an exterior E Grabber handle and rotary latches on each door. Doors shall latch to
doorframe-mounted striker posts only and not to one another. Curbside passage and rear
curbside doors shall have interior handles with dual-point, rod-actuated, rotary latch
systems that are lockable inside and out. All locks shall be keyed J236.point, rod actuated,
rotary latch systems which are lockable inside and out. All latches shall have a non-slip
surface on the underside of the latch. All compartment and module access doors shall be
keyed for 0236 keys.
Rear passage doors shall both have emergency release levers accessible from the inside of
the module.
BraunNW(dkb/jw/mg) 9 of 31 El Segundo FD
11-10-2016 Specif2 lions
2.09.04 COMPARTMENT DOOR CONTROL (20.10)
A heavy-duty,double-spring door check capable of holding the door open at approximately
a 90-degree angle on any road surface shall be installed at the top of each exterior
compartment door.
2.09.05 CURBSIDE DOOR CONTROL (20.10)
Shall be a heavy-duty, double spring door check installed at the top of the exterior door.
This door check shall hold the passage door open at approximately a 90-degree angle on
any road surface.
2.09.06 REAR DOOR CONTROL(20.10)
Shall be grabber-type hold-open devices with replaceable rubber catches.
2.09.07 COMPARTMENT DOORSKINS (20.10)
Shall be 0.080" mill-finished aluminum and be removable to service door hardware.
Red/White conspicuity reflective tape shall be added to the bottom edge of each exterior
door.
2.09.09X ENTRANCE DOORWAYS (20.11)
One (1) curbside and two (2) rear module entrance doors shall be provided. The curbside
doorway dimensions shall be 31"W x 77.75"H. The rear doorway dimensions shall be
49.75"W x 66"H.
2.09.10 THRESHOLDS (20.08)
All compartment and module access door frames shall have full width formed stainless
steel threshold plates to protect the lower edge of frame.
2.10X MODULE INTERIOR CABINETS (21.0)
Shall be formed of 0.090" aluminum and shall be securely welded or mounted to the
structural framing. All interior adjustable shelves shall be mounted on 1" wide aluminum
adjustable track.
CABINET#1 —Restocking(21.01)
Dimensions—40.25"W x 16"H x 15.75"D
Framed Opening—34.75"W x 12.1875"H
Location—Streetside, forward upper
Shelving—One(1)adjustable shelf
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—An electric oxygen control panel with gauge and manual bypass
shall be installed on the wall forward of this cabinet(Section 5.11 X related).
CABINET#2—Restocking (21.02)
Dimensions—48"W x 16"H x 15.75"D
Framed Opening—42.5"W x 12.1875"H
Location—Streetside, rear upper
Shelving—One adjustable shelf
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—None
BraunN W(dkb/jw/mg) 10 of 31 El Segundo FD
11-10-2016 Spec ifi24ons
CABINET#3 —Restocking(21.03)
Dimensions—29"W x 27H x 20"D
Framed Opening—23.5"W x 23.1875"H
Location—Streetside, rear center
Shelving—One(1) adjustable shelf
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—None
CABINET#4—Restocking(21.04)
Dimensions—27"W x 18.125"H x 20"D
Framed Opening-21.5"W x 14.3125"H
Location—Streetside, rear right center
Shelving—One(1) adjustable shelf
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—None
CABINET#5 (21.05)
Dimensions—27"W x 13"H x 20"D
Location—Streetside, rear lower
Shelving—One(1) adjustable shelf
Door(s)—Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track and fully-
extruded aluminum door pulls
Additional Instructions—None
Cabinet#6 (21.6)
Dimensions—27"W x 13"H x 20"D
Location—Streetside, rear lower
Shelving—One(1) adjustable shelf
Door(s)—Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track and fully-
extruded aluminum door pulls
Additional Instructions—None
CABINET#7—Action Area(21.07)
Dimensions—42.25"W x 26.5"H x 20"D
Location—Streetside
Shelving—None
Door(s)—None
Additional Instructions — This area shall contain dual oxygen outlets, one (1) 12VDC
receptacle, and two(2)dual USB ports.An SSCOR suction unit with control panel#22000
and canister holder#22002 shall be installed at the aft end of the counter.
An oxygen window shall be installed in the forward wall of Cabinet #7 (Section 5.29
related).
An attendant control panel and volume knob shall be installed on a close-out above the
countertop (Sections 6.13X and 6.38A related).
An LED strip light shall be installed above this area,with an ON/OFF switch labeled
ATTENDANT LIGHTING in the attendant panel (Section 6.14X related).
One customer-supplied remote head shall be installed in this area(Sections 6.18X and
6.08 related).
BraunNW(dkb/jw/mg) 11 of 31 El Segundo FD
11-10-2016 Specjf� ons
CABINET#8 (21.08)
Dimensions—20"W x 6"H x 7"D
Location—Streetside, Action Area
Shelving—None
Door(s)—Sliding,clear 0.177"polycarbonate with felt lined anodized aluminum track and
fully-extruded aluminum door pulls
Additional Instructions —(1) 120 VAC receptacle. Exact location to be determined at
prebuild.
Cabinet#9 (21.09)
Dimensions— 15"W x 25"H x 14"D
Location—Front, upper behind attendant seat
Shelving—Two (2)adjustable shelves
Door(s)—Aluminum,hinged door and twist/slam latch(different than shown in drawings)
Additional Instructions—None
CABINET#10—Radio Cabinet(21.10)
Dimensions— 15"W x 25"H x 14"D
Location—Front, lower behind attendant seat
Shelving—None
Door(s)—Aluminum,hinged door and twist/slam latch(different than shown in drawings)
Additional Instructions—This cabinet is intended for radio component storage and shall
be supplied with access to power component panel. Antenna cables shall terminate in this
cabinet.
The door shall have louvers in the upper and lower portions.
CABINET#11 —CPR Seat with Storage(21.11)
Dimensions— Bench: 30"W x 18.75"H x 20"D
Storage: 30"W x 7.625"H x 20"D
Location—Streetside
Shelving—None
Door(s) — Split hinged aluminum bench lid, with 3" high-density foam padding covered
with seamless Spradling Dove Gray vinyl shall provide access to the storage area. It shall
have a 1.5"overhang and automatic hold-open devices with a stainless steel paddle latch.
The pads shall be removable.
Additional Instructions - The squad bench back and/or head pads shall have V high
density foam padding covered with seamless Spradling Dove Gray vinyl. One (1) set of
seatbelts shall be installed on the bench. The bench base to be formed from aluminum and
securely anchored to sub-floor. The bottom and unfinished sides of the storage area shall
be sprayed with textured gray polyurethane and painted white with gray splatter.
CABINET#12 (21.12)
Dimensions— 18.75"W x 11"H x 10"D
Location—Curbside, aft of squad bench, upper
Shelving—None
Door(s)—Sliding,clear 0.177"polycarbonate with felt lined anodized aluminum track and
fully-extruded aluminum door pulls
Additional Instructions—None
BraunNW(dkb/jw/mg) 12 of 31 El Segundo FD
11-10-2016 Speci"Mons
CABINET#13 (21.13)
Dimensions— 18.75"W x 11"H x 10"D
Location—Curbside, aft of squad bench, lower
Shelving—None
Door(s)—Sliding,clear 0.177"polycarbonate with felt lined anodized aluminum track and
fully-extruded aluminum door pulls
Additional Instructions—None
CABINET#14—Restocking (21.14)
Dimensions—32.25"W x 10"H x 9"D
Framed Opening—26.75"W x 6.1875"H
Location—Curbside rear
Shelving—None
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—None
CABINET#15—Restocking(21.15)
Dimensions—32.25"W x 10"H x 9"D
Framed Opening-26.75"W x 6.1875"H
Location—Curbside middle
Shelving—None
Door(s) — Sliding, clear 0.177" acrylic with felt-lined anodized aluminum track, fully-
extruded aluminum door pulls with gas shock lift system and latch.
Additional Instructions—None
CABINET#16—Glove Storage(21.16)
Dimensions-27.5"W x 6.75"H x 4"D
Location-Curbside, above passage door
Shelving-None
Door(s) —Aluminum hinged, swing down door with a hold open device, and twist/ slam
latch
Additional Instructions—Storage for three glove boxes shall be provided in this cabinet
(Section 5.32X related).
BraunNW(dkb/jw/mg) 13 ot'31 El Segundo FD
11-10-2016 Sper-b ions
CABINET#17—Squad Bench with Storage (21.17)
Dimensions—Bench: 77.5"W x 18.75"H x 20"D
Storage: 52.5"W x 7.625"H x 20"D
Location—Curbside
Shelving—None
Door(s) — Hinged aluminum bench lid, with high-density foam padding covered with
seamless vinyl shall provide access to the storage area. It shall have a 1.5" overhang, an
automatic hold-open device, and stainless steel paddle latch. The pad shall be removable.
Additional Instructions—The squad bench back and/or head pads shall have high
density foam padding covered with seamless vinyl. Three (3) sets of seatbelts shall be
installed on the bench and set up for use with sit-up or stretcher patients. The squad
bench base to be formed from aluminum and securely anchored to sub-floor. The bottom
and unfinished sides of the storage area shall be sprayed with textured gray polyurethane
and painted white with gray splatter.
A sharps and waste space(sized for a Becton-Dickinson, 8.2 Qt., sharps container and a 7
Qt. waste) shall be located at the forward end of the bench, have an outboard-hinged
acrylic door, and be accessible for changing through a removable panel on top of the
area.
An LED strip light shall be installed above this area, with an ON/OFF switch labeled
ATTENDANT LIGHTING on the cabinet wall, forward(Section 6.14X related).
An oxygen outlet shall be installed on the back wall above the switch.
A rotary fifteen(15)minute timer shall be installed near the curbside passage door(not
shown in drawings).
CABINET#18—HVAC (21.18)
Dimensions—34.75"W x 14.5"H x 27.875"D
Location—Right front stack, upper
Shelving—None
Door(s)—None
Additional Instructions—This cabinet shall house heater/AC unit and the suction pump.
Four(4) vents shall be installed in a vertical plenum on the aisle side of right front stack,
spaced evenly.Duct shall have 0.125" insulate material.
CABINET#19 (21.19)
Dimensions—31.5"W x 13.75"H x 10"D
Location—Front, center over walk-thru
Shelving—None
Doors—Painted aluminum top hinged door with quarter turn latch.
Additional Instructions—This cabinet shall house the electrical module.
CABINET#20—Inside/Outside Access (21.20)
Dimensions—27.75"W x 31.5"H x 27.875"D
Location—Front, right stack,upper
Shelving—Two(2) adjustable shelves
Door(s)—None
Additional Instructions—One (1) 12VDC receptacle shall be installed in the back wall,
upper inboard(Section 6.21 related).
BraunNW(dkb/jw/mg) 14 of 31 El Segundo FD
11-10-2016 Spei'�8ions
CABINET#21 —Inside/Outside Access Medication Cabinet(21.21)
Dimensions—25.5"W x 24"H x 27.875"D
Location—Lower right front stack
Shelving—None
Door(s)—Painted aluminum out-board hinged door with Simplex lock.
Additional Instructions—One (1) 120VAC receptacle, Exact location to be determined
at prebuild. An inside/outside medications cabinet shall be installed.Final layout of cabinet
and door to be determined at the preconstruction meeting.
2.11A SIDE DOORSTEP (21.22)
A recessed double step doorstep shall be provided which is 19" deep x 31" wide at the
curbside passage door. There shall be a drain hole and an open grate step plate, which is
removable for cleaning purposes. Polished aluminum diamond plate kick panel shall be
installed on the sides and face of doorstep.
2.13X CAB TO MODULE PASSAGE (22.0)
Shall be a walk-thru measuring 22.25"W x 37"H.
2.14A WHEELWELL LINERS (9.01)
Shall be installed in the wheel wells over the rear wheels. The liners shall be formed
aluminum.
Bra L1nNW(dkb/jaw/mg) 15 of31 Cl Segundo FD
11-10-2016 Specj�iir.�Yjons
3 COATINGS AND FINISHES (23.01
3.01 MODULE FINISH PREPARATION
The module shall be seam sealed and all imperfections on aluminum surfaces of module
shall be sanded smooth. The entire exterior shall be mechanically etched and washed with
wax and grease remover to ensure proper primer and paint adhesion.
3.02 MODULE PRIMER
Module shall be primed with urethane primer prior to applying the finish coat of acrylic
urethane paint.
3.03 PAINT TYPE (23.01)
Shall be Sherwin Williams acrylic urethane.
3.04X COLOR SCHEME (23.02)
Base color: To match Pierce Manufacturing Red#90,exact paint code to be determined at
prebuild meeting.
Stripe#1 Color: White
Width: 10"
Material: Reflective Scotchlite
Location: Lower beltline
Stripe#2 Color: Gold Metallic
Width: 0.312" (four 50 ft. rolls total for entire vehicle)
Style: Beltline
Material: 3M Scotchcal
Location: Inset of white beltline,upper and lower
Stripe#3 Color: Red/Gold
Width: 6"
Style: Chevrons
Material: Scotchlite
Location: Exterior rear of module excluding rear passage doors and
area above rear passage doors; lower section of interior
rear passage doors
3.04.01X CHASSIS COLOR(23.03)
Chassis shall be painted to match Pierce Manufacturing Red #90. Exact paint code to be
determined at prebuild meeting.
The interior and exterior of the rear wall of the chassis shall be coated with textured
polyurethane before painting.
BraunNW(dkb/jw/mg) 16 of 31 BI Segundo FD
11-10-2016 SpeefMons
3.05X LETTERING/DECALS (23.04)
Item #1 Lettering: "EL SEGUNDO"
Font: Times New Roman
Color: Gold with black drop shadow and outline
Size: 4"
Material: Scotchlite
Location: Chassis doors
Item#2 Lettering: "FIRE DEPT."
Font: Times New Roman
Color: Gold with black drop shadow and outline
Size: 4"
Material: Scotchlite
Location: Chassis Doors
Item#3 Lettering: El Segundo Fire Department Logo (customer-supplied,
Section 8.02 related)
Qty,: Two(2)
Location: Chassis doors
Item#4 Lettering: "ELS."
Font: Arial Bold
Color: White
Size: 24"
Material: Paint
Location: Module roof
Item#5 Lettering: "FIRE/RESCUE PARAMEDIC"
Font: Times New Roman
Color: Gold with black drop shadow and outline
Size: 6"
Material: Scotchlite
Location: Sides and back of module(Final wording and font size(s)
of this item to be determined at the preconstruction
meeting)
3.06X COMPARTMENT FINISH
All compartments shall be painted with gray textured polyurethane.
3.07 INTERIOR CABINETRY FINISH(23.05)
All interior cabinetry shall be sanded,etched,washed,primed,and painted light gray(#G8-
51748).
3.08 MODULE UPHOLSTERY(23.06)
Shall be Spradling Dove Gray vinyl and be seamless.
BraunNW(dkb/jw/mg) 17 of 31 El Segundo FD
11-10-2016 Spelfmions
3.09 MODULE FLOORING MATERIAL(23.07)
Shall be gray Altro Transflor Meta Slip-Retardant Sheet flooring providing durability,ease
of maintenance and stain resistance. It shall contain a high concentration of microscopic
aluminum oxide particles and colored quartz crystals suspended throughout the thickness
with silicon carbide grains in the entire wear surface for slip-retardant performance.It shall
have a bacteriostat incorporated to give flooring excellent anti-bacterial activity and an
overall thickness of 0.11" nominal. Flooring shall be manufactured for Wear Resistance to
meet ASTM C 501, indentation resistance in accordance with ASTM F 1303 and ASTM F
970, Grade 1 standards, shall meet ASTM D 2047 Slip Retardant, ASTM F 970 Static
Load, ASTM E648, CMVSS, FMVSS 302, CAN ULC S102.2 Fire Data Tests. It shall be
seamless and cove up the streetside sidewall a minimum of 5" as a seal,it shall cove up the
entire face of the curbside bench.
An insulated floor shall be installed over the subfloor. It shall be constructed with square
tubing (0.75" x 0.75" x 0.063"), filled with 0.75" thick polyisocyanurate foam insulation,
and covered with 0.125" aluminum sheet(Section 2.04 related).
3.10 COMPARTMENT LINING (23.08)
Compartment floors shall be lined with light gray Mateflex material and all shelves with
easy sweep mat.
3.11 CABINET LINING(23.09)
Interior cabinet shelves shall be lined with easy sweep mats which are removable for ease
of cleaning.
3.12 SURFACES AND FINISHES (23.10)
All surfaces and finishes shall be impervious to soap, disinfectants, and water, to permit
washing and sanitizing.
3.13 AUTOMOTIVE UNDERCOATING SEAL(23.11)
The module underbody (excluding the area above the fuel tank, driveline, and exhaust
lines, per manufacturer's specifications) shall be sprayed with undercoating for reduced
corrosion and added sound deadening.
BraunNW(dkb/jw/mg) 18 of 31 El Segundo FD
11-10-2016 Specf?2ons
4 MODULE EXTERIOR
4.01X STEP/BUMPER(24.01)
Shall be a welded construction of 3" x 3" x 0.375" aluminum angle and 2"x 0.250" plate
and shall be covered by 0.125" bright aluminum diamond plate. The center section, below
the doors, shall have Grip Strut open flow design to prevent accumulation of water and
snow and provide a 10" step. This step shall flip up for ease of access. The outermost 12"
of each end shall be angled to prevent dragging of corners in high angle of
approach/departure areas. Diamond plate shall be formed on front and rear edges for
channel type strength and formed 0.090" aluminum close out shall be welded to the
underside of the step/bumper. The bumper shall be bolted directly to the chassis frame
using high strength Grade 5 bolts. Bumper shall be easily removable and replaceable in
case of damage. Step/bumper to be designed to accommodate a one-person-style cot.
4.02 RUB RAILS (24.02)
Shall be bright finished extruded aluminum of a double channel design and 0.125" wall
thickness for maximum strength. Rub rails shall be 2.5" high x 0.75" wide and run along
the lower edge of body, interrupted only by wheel well opening. Red/white conspicuity
tape shall be installed in the rub rail.
4.03 FENDER RINGS (24.03)
Shall be installed on the module. They shall be bright polished aluminum with a rounded
outer edge following the full contour of the wheel well opening.
4.04 DRIP RAILS (24.04)
Shall be extruded, anodized aluminum running full length of module at top of sides, front,
rear and over each exterior compartment. Drip rails shall be installed with bonding tape
and mechanical fasteners on each end that shall withstand exposure to the elements. They
shall be installed to allow easy replacement and be finished with 45-degree angled ends to
avoid hooking materials which brush against the vehicle causing damage.
4.05 ROCK GUARDS(24.05)
Made of bright aluminum diamond plate shall cover front module corners 24" up from
bottom of body, 2.5" down the side of body, and 15" across the front of the body.
4.06X REAR STEP GUARD/FOLD DOWN COT RAMP(24.06)
A bright aluminum diamond plate rear kick panel shall extend from top of rear step to the
bottom of rear doors, full-width formed around corners, and 2.5" forward on each side.
Rubber bumpers shall be installed to protect the step guard from the fold-down cot ramp
which shall be installed below the rear passage doors.
4.07 FUEL FILL (24.07)
Shall be on the streetside of the module and have polished cast aluminum fill well and be
properly vented. All fuel filler hoses shall be protected with a 0.125" aluminum protection
plate. Fuel fills shall be installed in accordance with Body Builder's recommendation.
A fill shall be provided for the DEF tank between the chassis and the module, streetside.
BraunNW(dkb/jw/mg) 19 of 31 El Segundo FD
11-10-2016 Spee fi"ons
4.08X MODULE WINDOWS (24.08)
Shall have black anodized aluminum frames, rubber gaskets, and be attached with screws
for ease of replacement.All module windows to be dark tinted.The side door window shall
be 18.75" x 18.75" with sliding glass, a positive catch, and a screen. The rear windows
shall be 18.75" x 18.75" with sliding glass, a positive catch, and a screen. The curbside
module window shall be 18.75"x 37.5"fixed glass.It shall be installed above the curbside
bench seat.
4.09A FUEL SPLASH GUARD (24.09)
Shall be made of stainless steel and shall be installed below the fuel fill.
4.10X OXYGEN STORAGE
A Zico # #QR-OTS-L oxygen cylinder lift shall be installed in Compartment #1. An
override switch shall be installed on the compartment doorskin.
4.16X LICENSE PLATE HOLDER(24.10)
A recessed license plate holder with dual lights shall be installed strectside above kick
panel.
BraunNW(dkb/jw/mg) 20 of 31 El Segundo FD
11-10-2016 Specjfigations
5 MODULE INTERIOR (25.0)
All interior hangers, supports, fasteners, latches, and hinges shall be of a near flush type
design when not in use. The patient compartment shall be free of sharp projections.
Exposed edges and corners shall be broken with a radius, chamfer, or covered with
aluminum trim, plastic molding, or rubber edging.
5.01 UPPER WALL COVERING (25.02)
Shall be covered with light gray, heavy-grade, 0.125" ABS vinyl. All panels shall be
attached with a closed cell polyethylene foam tape coated on both sides with a permanent
acrylic-based pressure-sensitive adhesive.
5.02 HEADLINER(25.03)
Shall be a durable fiber-reinforced panel, 0.09" thick, with a textured, non-porous white
surface.
5.03 HEADPADS/CUSHIONS
Shall be located over all module access openings and shall be made with V high density
foam covered with heavy-duty vinyl matching upholstery.
5.04 LOWER WALL COVERING
The squad bench sides and lower portion of the streetside wall shall be nonporous, color-
coordinated material.
5.05X GRAB RAIL (25.04)
Two (2) 75" L x 1.250" D stainless steel grab rails with three (3) support brackets shall be
securely mounted to roof structural framing. The rails shall be mounted 9-12" on either
side of centerline.
5.06 ACCESS DOOR GRAB RAILS (25.05)
Each module access door shall have a 1.250" "L" style stainless steel grab handle which
may also be used as an entry assist rail.
5.07X IV HANGERS (25.06)
Two (2) recessed W hangers shall be near flush mounted in the ceiling, both over the
primary cot.
5.08X COT MOUNT (25.07)
A center-mount Stryker #6370 cot fastener shall be installed. A safety hook shall be
installed.
Provisions shall be made for future customer-purchase-and-installation of a Stryker
Power-LOAD or Performance-LOAD cot fastener, including:
—Installation of a 20-amp breaker and 10 ga. 12VDC power and ground,running from the
electrical cabinet to the frame rail,terminating in a 36"capped and coiled pigtail forward
of the rear axle.
— Insulated floor tubes positioned to allow for a future 2.5 -wide slot for the Power-
LOAD floor plate.
— 3/8" reinforcing plates installed beneath each of the five (5) attachment points for the
Power-LOAD floor plate.
Exact location for future cot fastener system to be determined at the preconstruction
meeting.
BraunNW(dkb/jw/mg) 21 of 31 El Segundo FD
11-10-2016 Speifi Bons
5.10X ATTENDANT SEAT (25.08)
A rear-facing high-back Wise#1611 bucket seat,upholstered with heavy grade vinyl,shall
be located at the head of the cot position and provide easy access to all action wall controls
and outlets, and to the patient. Seat shall swivel and be securely anchored on a pedestal
base. Shall have a 2-point seatbelt.
5.11X OXYGEN SYSTEM(25.09)
The entire oxygen system to be assembled with certified Oxygen hose (1000 PSI burst
strength) with brass fittings, pressure tested, and certified. Ohio-type outlets shall be
installed in the following locations: two(2) in Cabinet#7, one(1)recessed into the ceiling
at the head of primary cot, and one(1) in the curbside wall above the squad bench.
The electric oxygen system shall be controlled through an electric solenoid with manual
bypass, have an LED content display, and audible low pressure alarm. It shall be located
on the wall forward of Cabinet#1. One (1)OXYGEN tank wrench shall be included.
5.12 SUCTION PUMP (25.10)
The unit shall have an electric pump as the source of suction. Control shall be on the
Attendant Panel. Suction pump shall be vented to the outside of the vehicle under the
module body.
5.13X SUCTION COLLECTOR(25.11)
Shall be a SSCOR suction unit with control panel#22000 and canister holder#22002. The
suction unit shall be mounted in Cabinet V.
5.14 SEATBELTS (25.12)
Shall be DOT-certified and shall be installed with all passenger seating.Three(3)sets shall
be installed on the squad bench and set up for use with sit-up or stretcher patients. The
attendant seat shall and the CPR seat shall each have a single 2-point seatbelt.
5.16 INSULATION(25.13)
The module side, ends, roof, doors, and floor shall be insulated to enhance the interior
environment and to restrict heat, cold, and external noise from entering the module. The
insulation shall be a non-settling foam plank material of 2", 1.5", or 0.75" thickness
depending upon location and available space.
Roof, doors, wall, and floor insulation shall be polyisocyanurate.
A 3" wide, 60-mil, closed cell polyethylene foam tape shall be used as a thermal break on
the inside surface of the roof and wall tubes.
5.17 MODULE CLIMATE CONTROL SYSTEM(25.14)
Shall incorporate a combination heating/air conditioning unit with 36,000 BTU heating
and 32,000 BTU cooling.The unit shall have a 580CFM fan and have controls independent
of the cab system. A 12VDC water pump shall be installed to increase the heating capacity
and efficiency of the system, with a shut-off valve on the supply side of the pump,
accessible for summer operation and service.
The module system shall be controllable by a digital thermostat located on the action wall,
with incorporated fan speed control. A 12" service loop shall be installed.
Four (4)vents shall be installed in a vertical plenum on the aisle side of right front stack,
spaced evenly. Duct shall have 0.125" insulate material.
An auxiliary air conditioning compressor and bracket shall be added to the OEM engine.
A skirt-mounted condenser shall be added to the module, forward.
BraunNW(dkb/jw/mg) 22 of 31 El Segundo FD
11-10-2016 Spec ftons
5.18X EXTERNAL AIR INTAKE (25.15)
To supplement heated or cooled air with fresh air, an external air intake shall be provided
on the side of the module.The intake shall consist of an opening protected by an aluminum
vent cover. The interior chamber of the intake shall be made of aluminum and formed to
prevent the collection of moisture. Washable filter media shall be installed in the intake
chamber.
A motor-powered intake fan shall be installed. The Hi/Lo/Off switched marked FAN on
the attendant control panel in Cabinet #7 shall turn on the intake and exhaust fans
simultaneously.
5.19 AIR RETURN(25.16)
A return air path with open area equal to at least twice the blower outlet area shall be
incorporated into the evaporator closeout.
5.20X EXHAUST VENT (25.17)
A motor-powered exhaust vent shall be located in the streetside rear corner of the module.
The Hi/Lo/off switch marked FAN on the attendant control panel in Cabinet#7 shall turn
on the intake and exhaust fans simultaneously.
5.21 NO SMOKING/FASTEN SEAT BELTS SIGNS (25.18)
Two(2)NO SMOKING/FASTEN SEAT BELTS signs shall be installed: one(1)each for
driver's area and module.
5.24 CLOCK(25.19)
An atomic-controlled clock shall be installed over the rear passage doors. The clock shall
be LCD display and show hours (12/24 selectable), minutes, seconds, date, day, and
temperature. Clock shall be powered by two (2)AA alkaline batteries.
5.26X SHARPS/HAZARDOUS WASTE CONTAINERS (25.20)
One (1)Becton Dickinson 8.2 qt., sharps container and one (1) 7 qt. waste container shall
be installed at the forward end of the squad bench. One (1) 7 qt. waste container shall be
installed with a diamond-plate pocket on the streetside rear passage door, exact location to
be determined at the preconstruction meeting.
5.29 OXYGEN WINDOW(25.21)
Shall be a clear acrylic window mounted in the forward wall of Cabinet#8. The window
shall have a knob and be mounted with self-closing hinges.
5.32X GLOVE BOX HOLDERS (25.22)
Storage for three glove boxes shall be provided in Cabinet#16 above the side passage door.
One additional bolt-on brushed stainless individual medical glove box holder shall be
installed in a location to be determined at the preconstruction meeting.
5.36X LOCKING MEDICATION CABINET
A locking medication cabinet shall be installed in the right front stack as Cabinet#21.
BraunNW(dkb/jw/mg) 23 of 31 El Segundo FD
11-10-2016 SpecT3 ons
6 ELECTRICAL(26.011
All added body and chassis electrical equipment shall be served by circuits separate and
distinct from the vehicle chassis circuits. All vehicle wiring shall be copper and conform
to all SAE J1128 requirements.The wiring shall be colored,numbered,and function coded
every 3" for permanent identification and correspond with the vehicle schematics.
Solderless, insulated connectors shall be used. Slotted Panduit wiring duct shall be used in
power component module to ensure air circulation throughout power component wiring.
The wiring shall be routed in conduit or looms and wiring shall be secured to the underbody
or frame with insulated metal cable straps.All power distribution cabling shall be covered
with a protective split loom. Where wiring passes over the exhaust, a heat shield shall be
installed. The power component module shall be equipped with positive locking plugs to
provide easy disconnect for remount or repair of body. All wiring devices, switches,
outlets, etc., except circuit breakers, shall be rated to carry 125% of the maximum ampere
load for which the circuit is protected.
6.01X OVERLOAD PROTECTION DEVICES (26.02)
Body electrical wiring shall utilize overload protective devices of the automatic-reset,
circuit breaker type. Three 15 amp manual reset breakers shall be installed: one for the
GoLight and two customer-supplied-and-installed flashlight chargers. In addition,one(1)
single pole, 20-amp circuit breaker shall be provided for future use. The circuit breakers,
relays,and other electrical items shall be located in the enclosed power component module.
6.04X IGNITION CONTROL(26.03)
Chassis electrical circuits shall be controlled by ignition switch as provided by the OEM
chassis manufacturer. The auxiliary chassis related functions shall be powered by one 100
amp continuous duty solenoid (rear heater/air conditioner, siren, spot light, etc.).
Depending on 2017 MY chassis compatibility, an ignition override for the chassis shall be
provided for overriding the chassis lighting, door chimes, etc.
6.05 MODULE POWER(26.04)
A 200-amp power disconnect switch (CDR-357) shall provide module power. An
automatic disconnect switch shall provide module power fifteen (15) minutes after
vehicle's ignition is turned off.The interlock shall also allow module power to be activated
independently for fifteen (15) minutes by cycling either the ignition switch or the module
disconnect switch.
6.06 WIRING ACCESS (26.05)
All cabinets at ceiling level shall have removable backs which are screwed in place for
access to harnesses. Stack cabinets shall have removable panels for wiring and hose access.
6.07 BACK-UP ALARM(26.06)
The alarm shall have a sound output level of 97dB.
6.08X SERVICE LOOP(26.07)
A 6" service loop of wire or harness shall be provided at all electrical components,
terminals, and connection points. HVAC system shall have a minimum 12" service loop.
BraunNW(dkb/jw/mg) 24 of 31 El Segundo FD
11-10-2016 Speci,38ons
6.09X DRIVER'S CONSOLE/MAP BOOK HOLDER(26.09)
A combination mapbox/driver's console shall be installed between the seats and made of
formed aluminum,with black powder coating.It shall have the following components,with
final layout and exact location of console to be determined at the preconstruction meeting
(listed from front to rear):
— Map light(Section 6.11 related)
— 20-position switch panel with switch layout listed below
— Passage door open warning light(red)
— Compartment door open warning light(amber)
— Siren
— Combination digital voltmeter/ammeter
— Cup holder assembly comprised of two cup holders and a storage pocket
— Armrests
— Map holder with six(6)mill finished aluminum dividers.
— Inverter status panel
— Two dual USB charging ports and three 12VDC receptacles: two each on driver's
and passenger's sides of console, and one additional 12VDC receptacle for portable
flashlights, location to be determined at the preconstruction meeting
— One customer-supplied radio remote head (Sections 6.18X and 8.02 related, exact
location to be determined at the preconstruction meeting).
— Pre-wire for one customer-supplied MDT mount(Sections 6.18X and 8.02 related).
Switch Layout(Exact layout to be determined at preconstruction meeting) (26.09)
Row I Row 2 Row 3
1. Emergency Master 8. Blank 15. Heater/AC
2. Front Lightbar 9. Passenger Siren 16. Spare
3. Rear Lightbar 10. Passenger Horn 17. Spare
4. Warning Lights 11. Left Scene 18. Spare
5. Rear Amber Flashers 12. Right Scene 19. Blank
6. Hi Beam Flasher 13. Load Lights 20. Load Manager
7. Siren 14. Siren/Horn
6.10 SWITCHES (26.9)
Shall be lighted rocker type and permanently marked by function. One (1) spare switch
shall be provided.
6.11 MAP LIGHT (26.11)
A map light with a 11" flexible neck shall be mounted on the passenger's side of the
console.
6.12 DOOR AJAR WARNING LIGHT (26.12)
Three 0.5" switches shall be installed on the driver's console:
— A red flashing light shall warn the driver of open passenger access doors.
— A red(or amber)flashing light shall warn the driver of open exterior compartment
doors.
— One green steady-burning "Battery on" light shall be provided.
Lights shall be identified with 12 point letters for noun or function and 8 point for
remainder of legend. Legends shall be contrasting colors etched or engraved in plastic or
metal, grouped by function, mounted in illuminated or backlit panel.
BraunNW(dkb/jw/mg) 25 of 31 El Segundo FD
11-10-2016 Specf"ons
6.13X ATTENDANT CONTROL PANEL (26.13)
Shall be located in the Cabinet#7. Panel shall include one(1)row of switches, as follows:.
1. Heater/AC
2. Fan (Hi/Lo/Off)
3. Dome Hi/Lo/Off(Streetside)
4. Dome Hi/Lo/Off(Curbside)
5. Suction
6. Attendant Light
7. Lock/Unlock
8. Electric Oxygen
A digital thermostat shall be located adjacent to the attendant control panel. Final switch
layout to be determined at the preconstruction meeting.
6.14X ATTENDANT LIGHTING (26.14)
LED strip lighting shall be installed above the streetside and curbside attendant areas and
be controlled independently by on/off switches labeled ATTENDANT LIGHTING: one in
the streetside attendant panel, and a single switch on the wall of Cabinet#17.
6.15 STEPLIGHTS (26.15)
The side access door step well shall have an LED light installed.
6.16X MODULE INTERIOR LIGHTING (26.16)
Shall be designed to keep vehicle height to a minimum without interfering with the
structural integrity of the roof. Module interior lighting shall consist of eight (8) dual
intensity #8000EHCR LED recessed lights - one (1) bank of four (4) lights shall be
positioned toward streetside and four(4) lights toward curbside.
The four (4) lights on the curbside shall be automatically activated when the rear or side
doors are opened.
There shall be a switch for each bank of lights on the wall of Cabinet#7 for Hi/Lo/Off
The bank of four (4) lights on the curbside shall be controlled by a fifteen (15) minute
rotary timer mounted adjacent to the curbside passage door (not shown in drawings). The
timer shall be wired to continuous battery power.
6.17 BASIC EXTERIOR LIGHTING(26.17)
Shall include headlights,parking lights,directional signal lights,tail and stop lights,license
plate light, back-up lights, side marker lights, hazard and warning lights, and clearance
lights as required by FMVSS 108.
Rear, stop,turn and back up lights shall be Truck-Lite LED.
Side marker lights shall be Truck-Lite LED Model 36.
Rear module clearance lights shall be an integral part of the lightbar system.
Whelen 700 series LED turn lamps#70AOOTAR shall be installed at window level on the
rear of the vehicle.
BraunNW(dkb/jw/mg) 26 of 31 El Segundo FD
11-10-2016 Spec Oons
6.18X COMMUNICATIONS EQUIPMENT (26.10)
The customer shall be responsible for powering up and tuning of the radio equipment.
Item#1 Description: One(1)customer-supplied dual band radio transceiver with
two remote heads (Section 8.02 related).
Location: Transceiver in Cabinet#10, one remote head in the driver's
console and one in Cabinet#7 area.
Item #2 Description: Pre-wiring for one(1)customer-supplied MDC mount
(Section 8.02 related).
Location: Driver's console, exact location to be determined at the
preconstruction meeting.
6.19 ANTENNA MOUNTS AND CABLES (26.19)
Two (2) NMO universal antenna mounts with KHFUD cables, Larsen HyPer universal
master connectors and mini-UHF adapters shall be installed on the module. Antenna base
access shall be through the dome light openings,and the cables shall terminate in the radio
cabinet.
6.21 120 VAC/SHORELINE CIRCUIT BOX(26.20)
Utility power shall be furnished from 120VAC shorepower via a Kussmaul 20-amp Super
Auto-Eject amp plug with a red cover on a stainless steel plate with a green indicator light
located on the driver's side of vehicle and distributed via a formed 0.125"aluminum power
box with easily removable cover located in a close-out in the forward section of
Compartment #2. A Kussmaul #023-5353-1 charge status indicator with a dual LED
readout shall be provided.
The box shall contain three (3) 120VAC duplex receptacles and one (1) 120VAC
duplex GFCI receptacle for power distribution.
Toggle-style circuit breakers shall be installed for overcurrent protection and circuit
isolation:
1. Block heater(15 Amp)
2. Battery Charger(15 amp)
3. Inverter(15 amp) (Interior 120VAC receptacles powered from inverter)
Two (2) interior 120VAC duplex Non-GFCI receptacles shall be mounted(drawings not
accurate,currently shown in cabinets#7 and 20,however will be placed in cabinets listed
below:
1. One(1) Cabinet#8
2. One(1) Cabinet#21
6.22 BATTERY GROUNDS (26.21)
In addition to OEM grounds, the following ground circuits shall be added: 4 ga. ground
cable from module power component panel to frame, two (2) braided ground straps from
the module body to the chassis to reduce RF interference.
6.23X BATTERY CHARGER(26.22)
A Kussmaul EV-40 #445-5262-0 battery charger shall be installed, location to be
determined at the preconstruction meeting. The charger shall have totally filtered output
voltage, locked at a maximum 14 volts.The charger shall be designed for long term charger
and converter operation without damage to batteries.A Cole-Hersee master battery switch
shall also be provided, along with a Kussmaul#091-195-12 low ripple HO battery saver to
power a customer-supplied MDT(Sections 6.18X and 8.02 related).
BraunNW(dkb/jw/mg) 27 of 31 El Segundo FD
11-10-2016 Speci f 4 pions
6.24X BATTERY MODIFICATIONS (26.21b)
A true master battery switch shall be installed to fully isolate both OEM chassis batteries
for storage or repair.
6.25X 12VDC POWER SUPPLY(26.23)
Five 12VDC, 15-amp lighter-style power point receptacles shall be provided;
- One(1)Cabinet#7
- One(1)Cabinet#20
-Three(3) driver's console
Four(4)USB dual charging ports shall be installed:
-Two (2)round Blue Sea dual ports in Cabinet#7
-Two(2)round Blue Sea dual ports in driver's console
Receptacles shall be powered continuously.
6.26X COMPARTMENT LIGHTING (26.24)
An LED strip light shall be installed in all outside compartments and shall be activated by
a door switch, except for Compartment#6, which shall have two LED strip lights.
6.27 EXTERIOR DOOR SWITCHES (26.25)
Shall be 1/2" mechanical door switches.
6.30 EMERGENCY WARNING SYSTEMS (27)
6.30.01X FRONT FLASHERS (27.01)
Seven (7) Whelen 900 Series Super-LED flashers with#90FLANGC chrome flanges
shall be installed on the front of the module, upper, pattern from curbside to streetside:
Curbside Red Lens Red Super-LED flasher
Red Lens Red Super-LED flasher
Clear Lens Clear Super-LED flasher
Center Red Lens Red Super-LED flasher
Clear Lens Clear Super-LED flasher
Red Lens Red Super-LED flasher
Streetside Red Lens Red Super-LED flasher
A recessed Opticom shall be installed below the center flasher.
BraunNW(dkb/jw/mg) 28 of 31 El Segundo FD
11-10-2016 Specir4a�ons
6.30.02X REAR LIGHTBAR(27.02)
Shall be a 96" Whelen 4500 Plus Series Super-LED lightbar with a#45TA Traffic
Advisor combo module or equivalent, model to be determined at preconstruction
meeting.
Pattern curbside to streetside
Curbside: Red Lens Red Corner LED flasher
Amber Lens Amber 400 Series LED flasher
Amber Lens Amber 400 Series LED flasher
Amber Lens Amber 400 Series LED flasher
Center
Amber Lens Amber 400 Series LED flasher
Amber Lens Amber 400 Series LED flasher
Amber Lens Amber 400 Series LED flasher
LR-11 LED load light
Streetside Red Lens Red Corner LED flasher
The lightbar shall be recess-mounted with the horizontal plane of the roof, and protrude
no more than 1/2" beyond the vertical plane of the front and sides of the module.
The bar shall include an LED brake/clearance light over the center lights. The LED
clearance lights shall be an integral part of the lightbar.
The load lights shall be activated by the rear passage doors or when the vehicle is placed
in reverse.
6.30.03X FLASHERS (27.03)
Four(4)Whelen 900 Series#90RR5FRR Red Lens Red Super-LED flashers with chrome
flanges shall be mounted streetside and curbside of the module in upper corners.
Two (2) Whelen 900 Series 490AA5FAR Amber Lens Amber Super-LED flashers with
chrome flanges shall be installed on the rear of the module at window height.
6.30.04X SCENELIGHTS (27.04)
Four(4)parabolic scenelights shall be installed - two (2) on each side of the module. The
scenelights shall be flush-mounted and have internal optics to deflect the light down at 8-
32 degree angles. The lights shall be Whelen 900 Series Model #9SCOENZR LED
scenelights with chrome flanges. The side door shall activate the curbside scenelights.
6.30.05X SPOTLIGHT(27.05)
Shall be a GoLight#2021 roof-mounted halogen spotlight with black housing, installed in
the center of the cab roof. A hard-wired controller shall be mounted, location to be
determined at the preconstruction meeting.
6.30.06X INTERSECTION LIGHTS (27.06)
Four Whelen 700 Series#70RO2FRR Red Lens Red Super-LED flashers with 7EFLANGE
flanges shall be installed, one on each fender and one above each wheel well. Shall be
wired to switch labeled WARNING LIGHTS in driver's console.
6.30.07X FLASHING HEADLIGHTS
Shall be controlled by a Whelen UHF 2150A headlight flasher unit. Flashing headlights
shall be disabled when OEM headlights are activated.
BraunNW(dkb/jw/mg) 29 of 31 El Segundo FD
11-10-2016 Spec]4lons
6.30.08X GRILLE LIGHTS (27.07)
Shall be four(4)Whelen 500 series TIR6 lights:two(2)#50R03ZRR Red Lens Red Super-
LED flashers and two(2)#50003ZCR Clear lens Clear Super-LED steady with 5TSMAC
chrome flanges. Shall be wired to switch labeled WARNING LIGHTS in driver's console.
6.30.09 SIREN (27.08)
Shall be a Whelen 298HFS2, 200 watt, installed in the driver's console. Standard features
shall include Radio Rebroadcast, Public Address, Manual, Wail, Yelp, Air horn, and
Piercer tones.
6.30.10 SIREN SPEAKERS (27.09)
Shall be two(2)Federal Signal DynaMax 100-watt speakers installed in the center opening
of the bumper.
6.30.11A SEQUENTIAL SWITCHING SYSTEM/LOAD MANAGER(27.10)
• Kussmaul sequential switching system shall be installed to control emergency lighting.
•load manager shall be incorporated to shed loads as required in order to prevent electrical
system overload.
6.31X INVERTER(27.11)
Shall be a Xantrex Freedom Xi #807-1000, 1000-watt pure sine inverter with 120VAC
GFCI-protected electrical output installed in Compartment #2. A remote inverter status
panel shall be installed in the driver's console. System shall be installed with ignition
override.
6.38A MODULE SPEAKERS (27.12)
Two(2)speakers shall be installed in the module and connected for use with the cab radio.
A volume knob shall be installed in Cabinet#7.
6.40X ELECTRIC DOOR LOCKS (27.13)
Electric door locks shall be installed on all compartment and module access doors. The
module door locks shall be wired to the cab doors,controlled by OEM remote keyless entry
fobs.
Each passage door shall have a switch.
A hidden unlock switch shall be located behind the license plate.
Two additional OEM vehicle key fobs shall be added to the system for a total of four.
6.45 ADDITIONAL LIGHTING
Two customer-supplied flashlights with 12VDC charging bases shall be installed on the
sides of the driver's console, exact locations to be determined at the preconstruction
meeting(Section 8.02 related). A 12VDC cigar-type receptacle shall be installed adjacent
to the flashlight chargers.
6.46X EXTERIOR AUDIOVISUAL EQUIPMENT(27.14)
A back-up camera with a video screen in the rear view mirror shall be installed. It shall be
a Voyager VCMS 140 surface-mounted camera and a Rostra #250-8309-W rear view
mirror/monitor with a 4.3" screen. Back-up camera location to be determined at
preconstruction meeting.
BraunNW(dkb/jw/mg) 30 of 31 El Segundo FD
11-10-2016 Specif eons
7 SUPPORTING DOCUMENTATION
7.01X OWNERS MANUAL (3 Sets) (28.0)
Shall be provided with vehicle and consists of the following items:
1. Chassis owner information packet
2. Extra set of keys
3. Lifetime module warranty
4. Factory warranty on Chassis
5. 7 Year/75,000 mile limited electrical warranty
6. 3 Year/30,000-mile Conversion Warranty
7. 5 Year Paint Warranty
8. Module remount engineering check list
9. Climate control information and warranty
10. Main schematic
11. Electrical Load Test
12. Wire coding list
13. Schematics for standard system: (As Built)
-Driver switch console
-Attendant switch console
- Climate control system
-Dual battery system
-Module harness routing
-Interior and exterior lights
14. Operations manual
15. Schematics for individual options
16. Warranty and parts list for lightbar, etc.
8 MISCELLANEOUS EQUIPMENT (29.0)
8.01 LOOSE EQUIPMENT(29.02)
The following equipment shall be shipped loose with the vehicle:
1. Touch-up paint [one(1) qt. per color]
2. Cord end for shoreline
3. Oxygen cylinder wrench
4. Wheel simulator wrench
5. Antenna coax ends
6. Spare tire &wheel
7. OEM tire changing tools
8.02 CUSTOMER-SUPPLIED EQUIPMENT (29.03)
The customer shall provide the following equipment and have delivered to Braun
Northwest:
1. Two (2) department decals
2. One(1)dual band radio transceiver with two(2)remote heads(make/model TBD at
preconstruction meeting).
3. One (1)MDT mount
4. Two (2)portable flashlights with 12VDC charging brackets
BraunNW(dkb/jw/mg) 31 of 31 El Segundo FD
11-10-2016 Speof4a5ons
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REQUEST FOR PROPOSAL #16-05
RESCUE AMBULANCES
FOR EL SEGUNDO FIRE DEPARTMENT
4
By: Project Manager:
Maria Cerritos, Purchasing Agent Carol Lynn Anderson, MPA
City of El Segundo City of El Segundo Fire Dept.
350 Main Street 314 Main Street
El Segundo, CA 90245 El Segundo, CA 90245
(310) 524-2331 / (310) 322-2756 (fax) (310) 524-2235 / (310) 414-0929
Email: mcerritos{a)elseCWndo.orq Email: candersoneelseaundo.orcg
❑ This RFP is available at the following links: www. htt3:1/www.elsec1undo.orcJ
NOTE: BIDDERS ARE RESPONSIBLE TO READ ALL INFORMATION THAT IS STATED IN THIS
REQUEST FOR PROPOSAL AND PROVIDE A RESPONSE AS REQUIRED
202
INSTRUCTIONS TO BIDDERS
Buyer: Maria Cerritos, Purchasing Agent Email: mcerritos @elsegundo.org
Visit our Website: www.elseaundo.orq RFP: 16-05
Telephone: (310) 524-2331
City of El Segundo
REQUEST FOR PROPOSAL #16-05
RESCUE AMBULANCE
SPECIFICATIONS
1.00 PURPOSE ❑
The City of El Segundo Purchasing Division, on behalf of the Fire Department, is seeking
proposals from qualified parties interested in providing bids for the purchase of two (2) rescue
ambulances based on the specification sheet attached hereto (see Exhibit A).
2_0 SCOPE ❑
The proposed RFP for two (2) rescue ambulances includes all requirements, timelines and
expectations, as identified in the instructions to bidders, as well as Exhibit A. It shall be the
bidder's responsibility to submit quotations that meet all specifications outlined unless an
adequate substitution is provided and agreed upon by El Segundo Fire Department staff.
3.0 BIDDER INFORMATION ❑
Complete, sign and submit the RFP Bidder Information attached hereto as Exhibit B. Also, all
quotations will be submitted on the El Segundo Fire Department's Exhibit A. Failure to
complete and/or submit these forms may cause rejection of your quotation. All quotations must
be contained within these forms.
4.0 CONTRACT EXTENSION TO OTHER CITIESIAGENCIES ❑
Other Cities/Agencies may be interested in purchasing against an awarded contract, subject to
the same price, terms and conditions offered to the City of El Segundo, and by mutual
agreement by the City and the vendor. The City does not warrant any additional use of the
contract by such agencies. All requirements of the specifications, purchase orders, invoices
and payments with other agencies will be directly handled by the successful Bidder and the
piggybacking agency.
203
INSTRUCTIONS TO BIDDERS
Buyer: Maria Cerritos, Purchasing Agent Email: mcerritos @elsegundo.org
Visit our Website: www.elsequndo.orq RFP: 16-05
Telephone: (310) 524-2331
1. Vendor Registration: Unless stated elsewhere in this document,vendor must register online with Los Angeles
County httD://camisvr.co,la.ca.us/webven/.
2. Notifications: All Request For Proposal (RFP) related information will be posted to the El Segundo's website.
3. Format: Use the electronic format provided by the El Segundo Fire Department(Exhibit A)when submitting
bids.
4. Proposal Submission: All proposals shall be submitted according to specifications set forth in Exhibit A and
Exhibit B. Failure to adhere to these specifications may be cause for rejection of proposal.
5. Siqnature. An authorized representative of the bidder MUST provide wet signature on all proposals.
6. Due Date. The proposer must submit FIVE (5)complete copies of the proposal in a sealed envelope, plainly
marked in the upper, left-hand corner with the name and address of the bidder and the words "Request for
Proposal# 16-05." All proposals must be received before 11:00 a.m. on Thursday, October 27, 2016, and
should be directed to: ❑
City of El Segundo
City Clerk's Office
350 Main Street, Room 5
El Segundo, CA 90245-3813
7 Disposition of Proposals: The City reserves the right to reject any or all proposals. All responses become
the property of the City. One copy of the proposal shall be retained for City files. Additional copies and
materials can be returned only if requested and at the bidder's expense.
8. Prices/Notations: All prices/notations must be type written on the El Segundo Fire Department's Exhibit A
electronic form. Each item shall be bid separately and submitted on the City form.
9. Currencv: All references to dollar amounts in this solicitation and in vendor's response refer to United
States currency.
10. Subcontractors: The Bidder must list any subcontractor that will be used, the work to be performed by them,
and total number of hours or percentage of time they will spend on the project.
11. Bonds: A Performance Bond must be required of the successful proposer when stated in the specification.
12. Proposal Rjiection: The City may reject the proposal of any proposer who previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a proposer who is not
in a position to perform such a contract satisfactorily. The City may reject the proposal of any proposer who
is in default of the payment of taxes, licenses or other monies due to the City of El Segundo.
13. Contract/Award: The contract, if awarded, shall be awarded to the lowest responsive and responsible bidder.
The lowest bid shall be the lowest total of the bid prices quoted on the Bid Schedule. A responsible bidder is
a bidder determined by the awarding authority:
(1)To have the ability, capacity, experience and skill to perform the work, or provide the goods and/or
services in accordance with the bid specifications;
(2)To have the ability to perform the contract within the time specified;
(3) To have the equipment, facilities and resources of such capacity and location to enable the bidder to
perform the contract;
(4)To have the ability to provide, as required, future maintenance, repair, parts and service for the use of
goods purchased;
(5) To have a record of satisfactory or better performance under prior contracts with the city or others; and
(6)To have complied with applicable laws, regulations, policies (including city council policies), guidelines
and orders governing prior or existing contracts performed by the bidder.
204
INSTRUCTIONS TO BIDDERS
Buyer: Maria Cerritos, Purchasing Agent Email: mcerritos @elsegundo.org
Visit our Website: www.elsequndo.orq RFP: 16-05
Telephone: (310) 524-2331
14. Period of Firm Pricing: Unless stated otherwise, prices shall be firm for 120 days after the RFP closing date.
If the City is required to negotiate beyond the 120-day period the City may request bidder's prices be firm for
an additional period of time to complete negotiations and award the contract.
15. Method of Award: The City reserves the right to reject any or all offers, to waive any discrepancy or
technicality and to split or make the award in any manner determined by the City to be most advantageous.
The City recognizes that prices are only one of several criteria used in judging an offer and the City is not
legally bound to accept the lowest offer. The City also reserves the right to make no award.
16. Other Terms and Conditions: The terms and conditions as indicated in this document and/or attached are
hereby included with full force and like effect as if set forth herein.
17. Return of Bid/Closing Date/Return to: The bid response shall be delivered to the City Clerk on behalf of the
El Segundo Purchasing Division, 350 Main Street, Room 5. El Segundo, CA 90245-381_3 by 11:00 a.m.
PST on October 27, 2016. Bid responses not received by City Purchasing by the closing date and time
indicated above will not be accepted and the Proposer will be deemed as disqualified. The closing date and
time and the R.F.P. number referenced above shall appear on the outside of the sealed envelope. A duly
executed copy of the signature page of this bid document must accompany Bidder(s) response. The City will
not be responsible for and will not except late bids due to delayed mail delivery or courier services. ❑
18. Records Retention/Auditing: The Contractor agrees that City of El Segundo or designated representatives
shall have the right to review and copy any records and supporting documentation pertaining to the
performance of this contract. Contractor agrees to maintain such records for possible audit for a minimum of
seven (7) years after final payment, or until closure of pending matter unless a longer period of records
retention is stipulated. Contractor agrees to allow auditor(s) access to such records during normal business
hours and allow interviews of any employees or others who might reasonably have information related to
such records.
PROPOSER TO READ
I have read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned
agrees to furnish the commodity or service stipulated on this proposal as stated above.
Company Address
Name Signature
Title of Person Signing Bid Contact number
205
IMPORTANT TIMELINES
TIMELINE DATES
RELEASE OF REQUEST FOR PROPOSAL Tuesday, 09/27/2016
MANDATORY PRE-BID/PROPOSAL MEETING
Location: Monday, 10/03/2016
City of El Segundo Time: 2:00 pm
Fire Department
314 Main Street
El Segundo, CA 90245
(310) 524-2395
DEADLINE FOR SUBMISSION OF QUESTIONS Must be received in writing by:
Monday, 10/10/2016 by 11:00 a.m.
Bidders must submit their questions to Maria
Cerritos via email at mcerritosCa,eiseq undo.orq Responses to questions will be posted
no later than 11:00 a.m. on 10/11/2016
on the City's website
http://www.elsequndo-orq/
BID/PROPOSAL RESPONSES DUE
ALL PROPOSALS MUST BE DELIVERED TO: On or before
City of El Segundo Thursday, 10/27/2016
City Clerk's Office Time: 11:00 a.m.
RFP#16-05
350 Main Street, Room 5
El Segundo, CA 90245
TENTATIVE DATE FOR AWARDING RFP The Bidders are responsible for checking
Approximately 60 to 120 days after the RFP closes. the City's website for notice of intent to
award at htto://www.elseaundo.ora/
INQUIRIES:
All inquiries must be submitted on or before the last day for questions. Please refer to THE ABOVE
Timeline/Dates for the particular date. Inquiries must reference the section number and title from the
RFP. Bidders must submit their questions VIA email mcgrritos(Welseaundo.ora. All responses to Bidders
questions will be posted online at htti)://www.elseciundo.orq/. Inquiries must be in written format and
emailed with the RFP bid number, to the attention of the Purchasing agent.
206
EXHIBIT B
BIDDER INFORMATION
SECTION 3: REQUEST FOR QUOTATION/PROPOSAL AND BIDDER REQUIRED INFORMATION.
Bidder Company: Date:
Bidder Information
Provide the information requested below or indicate"not applicable,"if appropriate.
A. Name and Address of Bidder A/P Remit To: if different
Telephone: Telephone:
Facsimile: Facsimile:
Email: Email:
Website Address: Attach W-9. Yes❑ No❑
B. Bidder is a:
❑ California Corporation ❑ Limited Liability Partnership
List names of General partners and state which
partners are managing partner(s):
❑ Corporation organized under the laws of the State of:
❑ With head offices located at: ❑ Limited Liability Company
and offices in California located at: List managing member(s):
❑ Sole Proprietorship: Proprietor ❑ Partnership
❑ Other: Attach Addendum and with explanatory details
C. Have you (or your company) previously worked for the City of El Segundo? ❑Yes/❑ No
If yes, please provide information on additional sheets.
D. If required Contractors license number&type:
E. The Bidder represents that it has not retained a person to solicit or secure a City contract(upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee)except for retention of bona fide employee
or bona fide established commercial selling agencies for the purpose of securing business.
F. During the Quotation process there may be changes to the Quotation documents,which would require an issuance of
an addendum or addenda. City disclaims any and all liability for loss, or damage to any Bidder who does not receive
any addendum issued by City in connection with this RFP. Any Bidder in submitting a Quotation/Proposal is
deemed to waive any and all claims and demands Bidder may have against City on account of the failure of delivery of
any such addendum to Bidder. Any and all addenda issued by City shall be deemed included in this RFP and the
provisions and instructions therein contained shall be incorporated to any Quotation submitted by Bidder.
G.The firm and individuals listed below, certify that:they do not and in the performance of this contract they will not
discriminate in employment of any person because of race,skin color, gender, age, religion, disability, national origin,
ancestry, sexual orientation, housing status, marital status,familial status,weight or height of such person;and further
certify that they are in compliance with all Federal, State and local directives and executive orders regarding
nondiscrimination in employment.
Signature Printed NamelTitle of Signer
207
REQUEST FOR PROPOSAL #16-05
BID REVIEW QUESTIONS/CLARIFICATIONS
RESCUE AMBULANCES
FOR EL SEGUNDO FIRE DEPARTMENT
Y. 4
t �
r �
By: Project Manager:
Maria Cerritos, Purchasing Agent Carol Lynn Anderson, MPA
City of El Segundo City of El Segundo Fire Dept.
350 Main Street 314 Main Street
El Segundo, CA 90245 El Segundo, CA 90245
(310) 524-2331 / (310) 322-2756 (fax) (310) 524-2235 / (310) 414-0929
Email: mcerritos(a,elseq undo.ora Email: cnderson ccDelseaundo.orq
❑This RFP is available at the following links: www. http://www.elsegundo.org
NOTE: BIDDERS ARE RESPONSIBLE TO READ ALL INFORMATION THAT IS STATED IN THIS REQUEST FOR PROPOSAL,
ADDENDUM AND PROVIDE A RESPONSE AS REQUIRED
208
1
The City of El Segundo Purchasing Division held a review of the submitted proposal on November 1, 2016, at
10:00 a.m. to review the submitted bid against the RFP specifications outlined in the Bidder Instructions and
Exhibit A. The following items are needing further clarification before an award can be made.
Page Item Commodity/Description Clarification/Exceptions
No. No.
2 2.01 Engine The City of El Segundo Fire Department would like to clarify
#4 Exhaust System the following: the discharge should be after the rear axle, on
the passenger side.
Please update schematics accordingly.
6 13.01 Chassis Modifications Please update Options #1 to reflect Stainless Steel wheel
simulators. Also, please confirm the quotes listed on the
Options page are inclusive to both rescues or are they
individually priced?
6 14.03 Interior Dimensions The RFP shows load height of 33" and 36" whereas, the bid
response reflects 34" and 38". Please explain 2" difference
between scope requirements versus submitted bid response.
Interior Dimensions:
Specifications are listed as minimum standards
Length: 164" Forward wall to rear
doors
Width: 911, Left wall to right wall
Height: 72 Left cabinets to squad
bench
Flr Width 50.25" Floor to ceiling
Load Height 33 With suspension
deflated. Ground to floor
height(approx)
36" With suspension inflated
9 20.03 Compartment#2 The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
22 21.20 Cabinet#20 — The City of El Segundo Fire Department would like to clarify
Inside/Outside Access Cabinet#20 is just shelving. Please update quote and/or
schematics where necessary.
22 21.21 Cabinet#21- The City of El Segundo Fire Department would like to clarify
Medication Safe Cabinet#21 is a true cabinet and has inside/outside access.
Please update quote and/or schematics where necessary.
23 23.02 Color Scheme Please clarify the comments related to 23.02. Is your verbiage
indicating you are trying to match the Chevrons inside and
outside? Verbiage submitted on Clarification/Exceptions page
is confusing. Please provide more information. Upon
clarification, item number#2 on the Options page will be
reviewed and considered.
209
2
Page Item Commodity/Description Clarification/Exceptions
No. No.
24 23.03 CHASSIS COLOR The City of El Segundo Fire Department would like to clarify
that the exact shade for the chassis color will be provided at
the pre-build meeting.
26 23.04 Fire/Rescue Lettering The City of El Segundo Fire Department is satisfied with the
#5 bidder's comments noted on Clarification/Exceptions page.
33 25.09 Oxygen System The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
Please add number#3 on the Options page into your final
quote.
42 26.09 Switches The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
The City does not want to exercise number 4 on the Options
page.
44 26.13 Attendant Control Panel The City of El Segundo's oxygen system will be as noted in
25.09. Please update pricing in accordance with 25.09.
45 26.17 Basic Exterior Lighting The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
46 26.20a 120 VAC/Shoreline Please clarify information related to the obsolete part as this is
Circuit Box different from our findings.
Utility power shall be According to Kussmaul, the charger EV-40 (445-5262-0) and
furnished with 120VAC its respective remote display (023-5353-1) are both good in
shorepower via a production/stock, thus, we should maintain our previous
Kussmaul 20 amp. specifications.
Super-Auto-Eject (red)
cover. A charge status Please update your quote accordingly.
indicator (Part#023-
5353-1) to be installed
on driver's side of the
vehicle, near the auto
eject. Protective box
for the auto eject shall
be mounted into the
streetside front
compartment. Shall
have easily removable
cover.
47 26.20c Three (3) breakers shall In reviewing the submitted bid it was not clear whether the
be installed: (1) one for addendum change was reflected in the quote. It was not
protection of the block identified in the Clarifications/Exceptions page, therefore, we
heater receptacle, (2) are seeking confirmation the new verbiage is included in the
one for the protection of bid.
210
3
Page Item Commodity/Description Clarification/Exceptions
No. No.
the other 120VAC
receptacles via the
inverter, and (3) one for
the battery charger.
47 26.20d Two (2) interior On the Clarifications/Exceptions page your bid reflects the
120VAC, GFCI duplex wrong cabinet numbers (7, and 20). The RFP reflects 8 and
grounded receptacles 21. Please revise your submittal to reflect the proper cabinet
shall be mounted: numbers (8, 21).
— One (1) Cabinet#8
One (1) Cabinet#21
47 26.21 b True master battery In reviewing the submitted bid it was not clear whether the
switch for storage or addendum change was reflected in the quote. It was not
repair to fully isolate identified in the Clarifications/Exceptions page, therefore, we
both 12 volt batteries. are seeking confirmation the new verbiage is included in the
bid.
47 26.22 BATTERY CHARGER In reviewing the submitted bid it was not clear whether the
addendum change was reflected in the quote. It was not
A 40 amp. minimum identified in the Clarifications/Exceptions page, therefore, we
battery are seeking confirmation the new verbiage is included in the
charger/conditioner bid.
shall be provided and
wired to shoreline. The
charger shall have
totally filtered output
voltage, locked at a
maximum 14 volts. The
charger shall be
designed for long term
charger and converter
operation without
damage to batteries.
48 26.22a Please describe battery The City of El Segundo Fire Department is satisfied with the
charger as an EV-40 bidder's comments noted on Clarification/Exceptions page.
Part#445-5262-0.
48 26.22b Kussmaul (part#091- In reviewing the submitted bid it was not clear whether the
195-12). addendum change was reflected in the quote. It was not
identified in the Clarifications/Exceptions page, therefore, we
are seeking confirmation the new verbiage is included in the
bid.
50-51 27.02 Shall be a Whelen 4500 The City of El Segundo Fire Department is satisfied with the
Super Build-A- bidder's comments noted within the bid.
Bar Series Traffic
Advisor Combo. Exact
light combination
determined at Pre Build.
51-52 27.06 Intersection Lights The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
211
4
Page Item Commodity/Description Clarification/Exceptions
No. No.
52 27.08 SIREN Under number four of the Options page for the Siren, we are
declining your substitute siren. Please stick with the RFP
specification for a Whelan 295-HFS2.
52 27.11 INVERTER In reviewing the submitted bid it was not clear whether the
Shall be a Xantrex addendum change was reflected in the quote. It was not
Freedom Xi, (Part#807- identified in the Clarifications/Exceptions page, therefore, we
1000), 1000-watt Pure are seeking confirmation the new verbiage is included in the
Sine inverter. A remote bid.
inverter switch shall be
installed in the driver's
console.
54 28.01 OWNERS MANUAL Please revise the quote to include a three (3) year conversion
#6 6. 2 Year/30,000 mile warranty.
conversion warranty
53 28.01 OWNERS MANUAL The City of El Segundo Fire Department is satisfied with the
#13 13. Complete bidder's comments noted on Clarification/Exceptions page.
schematics for all
systems: (As Built).
54 29.02 LOOSE EQUIPMENT The City of El Segundo Fire Department is satisfied with the
bidder's comments noted on Clarification/Exceptions page.
Please include #1 from the Options page into the finalized and
submitted quote.
212
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259
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to the MuniTemps
agreement number 4802 for temporary staffing in the Public Works Department for Interim
Director of Public Works. (Fiscal Impact $105,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute an amendment, in a form approved by the City
Attorney, with MuniTemps, for additional temporary staffing.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Fifth Amendment to Agreement No. 4802
FISCAL IMPACT: None
Amount Budgeted: $105,000.00
Additional Appropriation: N/A
Account Number(s): From Accounts: 001-400-4801-4101, 001-400-2601-4101,
001-400-4101-4101, 001-400-4201-4101, 001-400-4206-
4101, 001-400-4601-4101, 501-400-7102-4101, 502-400-
4301-4101 (various Public Works Divisions—Full Time
Salaries)
To Account: 001-400-4801-6214 (Public Works Admin-
Professional and Technical)
ORIGINATED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Director of Public Works position became vacant in November. The City is currently
conducting an executive search for a Director. In 2014, the City Manager approved a five year
on-call agreement for staffing services with MuniTemps to provide staffing services for the City
in order to address vacancies. The original contract was in the amount not to exceed $25,000.
Since that time, the City has amended the contract four times, to amount not to exceed $115,000.
It is anticipated the current amount of$105,000 will be necessary to meet the needs of the Public
Works Department for the next several months, bringing the contract total to an amount not to
exceed $220,000. Because this amendment to the agreement exceeds $25,000, City Council
approval is required.
At this time, staff is requesting the City Council approve a fifth amendment to the agreement for
an additional amount of$105,000.00, in a form approved by the City Attorney, for MuniTemps
1
260
Inc. to provide temporary staffing services to the Public Works Department. MuniTemps has
provided customer service consistent with their agreement terms and conditions.
2
261
Agreement No. 4802E
FIFTH AMENDMENT TO
AGREEMENT NO. 4802 BETWEEN
THE CITY OF EL SEGUNDO AND
MUNITEMPS, a division of GOVERNMENT STAFFING SERVICES, INC.
THIS FIFTH AMENDMENT ("Amendment") is made and entered into this 20th day of December
2016, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY"), and MUNITEMPS, a division of GOVERNMENT
STAFFING SERVICES, INC., a California CORPORATION ("STAFFING FIRM").
1. Pursuant to Section 31 of Agreement No. 4802 ("Agreement"), Section 1(C) of the
Agreement is amended to read as follows:
"C. As additional consideration, CITY agrees to pay CONTRACTOR an
additional One Hundred-Five Thousand Dollars ($105,000.00) for
CONTRACTOR's services not to exceed a total of Two Hundred-Twenty
Thousand Dollars ($220,000)."
1 Pursuant to Section 31 of the Agreement No. 4802 ("Agreement") and Amendment No.
4802D ("Amendment"), Section 3(C) of the Agreement is amended to read as follows:
"C. The maximum not-to-exceed amount for any individual Task Order will
be limited to $50,000.00, to be billed at the agreed upon bill rate and the
number of hours CITY directs STAFFING FIRM's employee to work on
each Task Order.
3. This Amendment may be executed in any number or counterparts, each of which will be an
original,but all of which together constitutes one instrument executed on the same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement No.
4802 remain the same.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first
hereinabove written.
[SIGNATURES FOR AMENDMENT NO. 4802E ON NEXT PAGE]
262
Agreement No. 4802E
CITY OF EL SEGUNDO MUNITEMPS, a division of
GOVERNMENT STAFFING SERVICES,
INC.
Greg Carpenter, John Herrera, President
City Manager
Taxpayer ID No. 20-8332593
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
263
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to amend the existing
contract with William Avery & Associates, Inc. to (1) increase the total, not to exceed
amount of the contract to $100,000 per fiscal year, and (2) extend the term of the
agreement to September 30, 2018. (Fiscal Impact: $100,000 for FYs 2016-17, 2017-18)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to extend the existing contract with William Avery &
Associates, an executive search firm, for purposes of conducting executive searches
not to exceed $100,000 per fiscal year.
2. Alternatively, discuss and take other actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $100,000 (FY 16-17, FY 17-18)
Amount Budgeted:
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Martha A. D4/a, Human Resources Director
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
■ �1 p
BACKGROUND AND DISCUSSION:
At its meeting on July 21, 2015, the City Council authorized the City Manager to enter into an
agreement with the executive search firm of William Avery & Associates for purposes of
recruiting for the positions of Fire Chief and Director of Finance. Mr. Avery's agreement was
extended on July 25, 2016 to engage his services to recruit for the position of Director of Human
Resources. At its meeting on September 20, 2016, Council approved a second contract extension
in order to commence recruitment for the position of Chief of Police. At that time, Council also
approved the costs associated with Mr. Avery's services as the total dollar amount exceeded the
City Manager's spending authority. A summary of the agreement and amendments is included in
the chart below.
Staff previously indicated to Council that it would like the ability to utilize Mr. Avery's services
for future executive recruitments as needed. Indeed, the City now finds itself in need to recruit
for a Director of Public Works (with the recent resignation of Stephanie Katsouleas) and for the
new class of Information Systems Director as approved by Council at its December 6, 2016
meeting. Therefore, staff is requesting Council approve an amended agreement which will
increase the total, not to exceed amount of the agreement to $100,000 for fiscal year 2016-2017,
which will cover the costs associated with the Public Works recruitment and for Information
Systems Director, each with a cost of $24,400 ($17,900 + a cap of $6500 of reimbursable
264
expenses). These costs, which are generally the same costs quoted for each of the previous
recruitments, can be absorbed within the existing funds in the City Manager's and Human
Resources Department's budget, as well as through existing salary savings, therefore no
additional annronriation is reauested.,
Furthermore, in the event Mr. Avery's services are needed in the future, staff is recommending
the City Council authorize staff to amend the agreement to expire September 30, 2018, with a not
to exceed total amount of $100,000 in fiscal year 2017-2018. Increasing the amount of the
agreement over the next two fiscal years will give staff the ability to engage Mr. Avery's
services without further City Council approval. City staff are very satisfied with Mr. Avery's
services for the recent executive recruitments.
Term Amount Purpose
Original July 30, 2015- $41,800 Fire Chief, Director of
contract December 31, 2015 Finance recruitments (both
recruitments completed and
fully paid)
First Agreement $23,100 Director of Human
amendment extended to Resources recruitment
December 31, 2016 (currently in progress)
Second Agreement $24,400 Chief of Police recruitment
amendment extended to (currently in progress)
December 31, 2017
Current request Extend agreement Amend agreement For Public Works Director
to September 30, not to exceed ($24,400) and Information
2018 $100,000 per fiscal Systems Director ($24,000)
year recruitments and any other
executive recruitments over
the next two fiscal years as
needed.
265
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20,2016
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to increase the Fiscal Year 2016-2017 Adopted Budget for
continuing appropriations. (Fiscal Impact $0 — {Appropriations of $11,352,016 from FY 2015-16
requested to be continued into FY 2016-17})
RECOMMENDED COUNCIL ACTION:
1. Approve continuing appropriations from FY 2015-2016 to FY 2016-2017,thereby amending
the Fiscal Year 2016-2017 Adopted Budget in the Funds and by the amounts contained in
Attachment 1 and 2.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Schedule of Continuing Appropriations - Fiscal Year 2015-2016 to Fiscal Year 2016-2017.
2. Schedule of Purchase Orders and Budget Carryovers - Fiscal Year 2015-2016 to Fiscal Year
2016-2017.
FISCAL IMPACT:
Amount Budgeted: $11,352,016 (FY 2015-16)
Additional Appropriation: Carryover of$11,352,016 from FY 2015-16 to FY 2016-17
Account Number(s): Various
PREPARED BY: Jody Scott, Interim Finance Manager .17
REVIEWED BY: Joseph Lillio, Director of Finance -
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Contintji af_j, ,Appropriations
At the end of the fiscal year, staff prepares a summary of budgeted appropriations that are required
be carried over to the next fiscal year in order to complete multi-year CIP projects, professional
service agreements (PSA) that continue over fiscal years, and projects that were anticipated to be
complete by September 30 but were not and the funds associated with those projects that should carry-
over into the new budget year in order to complete the project. The attached schedule of FY 2015-
2016 Continuing Appropriations (Attachment 1) identifies projects/purchases that were included in2 1
the FY 2015-2016 budget, but were not completed by September 30, 2016. The attached document
provides detail of each request and its justification. As a result, staff is requesting to carryover the
appropriation to FY 2016-2017. The majority of continuing appropriations relate to ongoing capital
266
improvement projects.
The following table (see attachment #1 for details) is a summary of the continuing appropriations
requests by fund.
Table 1:
Fund Name Fund Number Total Request
General Fund 001 $ 86,133
Measure R 110 398,452
Prop C 114 480,000
MTA Grant 119 243,458
Federal Grant 124 35,700
CIP Fund 301 1,677,806
Water 501 1,234,185
Wastewater 502 4,050,165
Total $8,205,899
There were also various goods and services encumbered but not received or paid for by the end of the
fiscal year.These items represent previously approved purchase orders and therefore should be carried
over to FY 2016-2017.The carryover of these encumbrances also requires the appropriation be carried
over,as sufficient appropriations would not exist in the current year budget to fund both the continued
projects and the new projects approved in the Fiscal Year 2016-2017 adopted budget. The Schedule
of Purchase Orders and Budget Carryovers (Attachment 2) lists the account number, vendor, and a
brief description for each item.
Table 2 (see attachment #2 for details) is a summary of the schedule of purchase orders and budget
carryovers - Fiscal Year 2015-2016 to Fiscal Year 2016-2017.
Table 2:
Fund Name Fund Total Request
Number
General Fund 001 $ 610,393
Gas Tax 106 108,176
f Measure R 110 57,257
CDBG 111 18,950
PSAF 123 48,156
CIP Fund 301 370,780
Facility Maintenance 405 18,064
Water 501 779,216
Wastewater 502 1,117,428
Equipment Replacement Fund 601 1,809
Aquatics Trust Account 702 15,890
Total $3,146,117
267
The continuing appropriations from incomplete projects/purchases and encumbrances at the end of
the fiscal year do not represent an additional appropriation of funds, but a carryover of unexpended
funds from the prior fiscal year. Staff presented budgeted appropriations for FY 2015 - 2016,
including the amounts requested as continuing appropriations on Attachment 1 and 2, in the analysis
performed as part of the FY 2016-2017 Strategic Planning process. Therefore, estimated beginning
fund balances presented in the FY 2016-2017 budget were already reduced by the amount of the
proposed continuing appropriations. Approval of these items will have minimal to no impact on
estimated ending fund balances at September 30, 2016.
268
City of El Segundo
Attachment 1 -Schedule of Continuing Appropriations
Fiscal Year 2015-2016 to Fiscal Year 2016-2017
Adopted Expenses/ Carryover
Budget Encumbrances/ Amount
Account Number Account Name FY 2015-16 FY 2015-16 FY 2016-17
General Fund
001-400-2401-6201 Economic Development-Advertising $ 250,011 $ 235,195 $ 14,816
001-400-4101-6206 PW Admin-Contractual Services 135,144 75,653 59,491
001-400-5418-6206 Centennial-Contractual Services 25,000 13,174 11,826
Total General Fund $ 410,155 $ 324,022 $ 86,133
Measure"R" Fund
110-400-8203-8957 E. Imperial Hwy Resurfacing $ 398,452 $ - $ 398,452
Total Measure"R" Fund $ 398,452 $ $ 398,452
Prop"C" Fund
114-400-5295-8357 Slurry-Seal Streets $ 120,000 $ $ 120,000
114-400-8203-8957 E. Imperial Hwy Resurfacing 360,000 360,000
Total Measure"R" Fund $ 480,000 $ $ 480,000
MTA Grant Fund
119-400-8203-8957 E. Imperial Hwy Resurfacing $ 243,458 $ $ 243,458
Total MTA Grant Fund $ 243,458 $ $ 243,458
Federal Grants Fund
124-400-3785-8104 UASI Grant-Fire Equipment $ 35,700 $ $ 35,700
Total Federal Grants Fund $ 35,700 $ $ 35,700
Capital Improvement Fund
301-400-8201-8497 1 Net Fiber Optic Connections $ 308,555 $ 75,634 $ 232,921
301-400-8201-8702 Seismically Retrofit FS1/Install Doors 420,000 19,860 400,140
301-400-8201-8707 Fire Station Facility Upgrades 463,390 24,964 438,426
301-400-8201-8708 Police Dept Upgrades 299,195 6,236 292,959
301-400-8203-6679 Park Place Roadway Extension Project 458,481 427,623 30,858
301-400-8203-8703 Richmond St/reconstr/parking impr 1,415,511 1,413,011 2,500
269
City of El Segundo
Attachment 1 - Schedule of Continuing Appropriations
Fiscal Year 2015-2016 to Fiscal Year 2016-2017
Adopted Expenses/ Carryover
Budget Encumbrances/ Amount
Account Number Account Name FY 2015-16 FY 2015-16 FY 2016-17
301-400-8208-8704 Finance Software Upgrades 25,000 25,000
301-400-8208-8706 Seismic Early Warning System 40,000 40,000
301-400-8208-8710 Computer Fiber Netwk-Server Room Fire 50,000 50,000
301-400-8208-8712 Computr/Fiber Netwrk Bridgewave Wireless 15,002 15,002
301-400-8208-8713 New City Website 150,000 - 150,000
Total Capital Improvement Fund $ 3,645,134 $ 1,967,328 $ 1,677,806
Water Fund
501-400-7103-8207 Water Main Replacement $ 3,743,310 $ 2,959,789 $ 783,521
501-400-7103-8227 3 Mg Reservoir Seismic Evaluation 25,000 25,000
501-400-7103-8381 Water Reservoir Rehabilitation 60,000 58,600 1,400
501-400-7103-8431 Venturi Meter Installation 200,000 24,824 175,176
501-400-7103-8461 Upgrade/Relocate Metering Structures 250,000 912 249,088
Total Water Fund $ 4,278,310 $ 3,044,125 $ 1,234,185
Wastewater Fund
502-400-4301-8105 Automotive $ 513,394 $ 238,394 $ 275,000
502-400-8204-8461 Upgrade/Relocate Metering Structures 300,000 - 300,000
502-400-8204-8635 Lifeguard Forcemain &Pump Stations 450,000 - 450,000
502-400-8204-8647 Sewer Main Repair(Annual Program) 2,991,289 2,315,164 676,125
502-400-8204-8648 Pump Station(s) Rehab 150,000 150,000
502-400-8204-8650 Sewer Pump Station#1 2,245,644 46,604 2,199,040
Total Wastewater Fund $ 6,650,327 $ 2,600,162 $ 4,050,165
Total Citywide $ 16,141,536 $ 7,935,637 $ 8,205,899
270
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275
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept the Richmond Street Improvement Project as
complete, Project No. PW 15-01 (Fiscal Impact: $1,602,717.90)
RECOMMENDED COUNCIL ACTION:
1. Accept the work for Project PW 15-01 as complete;
2. Authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office for Project No. PW 15-01;
3. Authorize to transfer$69,375.00 from account#001-400-4101-6206(PW/Engineering
Contractual Services) to account 4301-400-8203-8703 (Richmond St. Improvement
Project)
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $1,533,400.00
Additional Appropriation: No.
Account Number(s): 301-400-8203-8703 (Richmond Project, Capital
Improvement Program)
001-400-4101-6206 (PW Eng. Contractual Services)
ORIGINATED BY: Lifan Xu, City Engineer y, �--\
REVIEWED BY: Ken Berkman, Interim Public Works DirectorA@�
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Downtown El Segundo is a high traffic commercial district that has a similarly significant parking
demand for patrons visiting the area's restaurants, shops and businesses. However, the available
amount of parking is limited and does not meet the overall demand. A consultant studied the area
and concluded that additional parking could be achieved in the 100-300 blocks of Richmond Street
if the street were widened to accommodate angled parking on the west side and parallel parking
on the east side. Given that Richmond Street had previously been recommended for rehabilitation
by the Capital Improvement Program Advisory Committee (CIPAC) and subsequently approved
by City Council, it was determined that the two goals would be combined into a single project.
22
276
On March 1, 2016, City Council awarded contracts to Sully-Miller Contracting Co. (Sully-Miller)
for construction in the amount of $1,335,335 and to Anderson Penna Partners (APP) for
construction inspection in the amount of $51,920. In addition, $112,745 was approved for
construction contingencies. City Council also directed staff to reduce the amount of the Sully
Miller contract by eliminating work associated with structured soil and the concrete paver trim
edge detail. Pedestrian lighting and associated underground conduit were also eliminated at the
March 1st meeting but were added back by Council at the April 19th meeting. With these actions,
the construction scope of work for Sully-Miller was reduced by $192,300, resulting in a contract
amount of$1,143,035.
The following improvements were constructed:
• The roadway width was increased from 40'to 46' to accommodate a combination of
angled and parallel parking and wider travel lanes
Sidewalk widths were reduced from 10' to 7', while maintaining or providing new paths
of travel in compliance with American with the Disabilities Act (ADA)
• Pedestrian solar lighting was installed throughout all three blocks
A bulbout and security bollards were installed on the 100 block of Richmond
• Ficus trees were removed and replaced with alternating Strawberry and King Palm
Trees
• Heritage Stones were removed and replaced in similar locations
• Angled parking was installed along the west side of the street
• New roadway pavement and a bus pad on the 100 block of Richmond
0 23 additional parking spaces were created overall
The street construction was significantly completed September 19, 2016, with warranty and
punchwork items concurrently being addressed by Sully-Miller.
Change order costs were incurred by the contractor for unforeseen work, including removal of
buried concrete foundations, installation and/or rerouting of curb drains, and structural repair of
deteriorated pavement. Extra costs were incurred by APP to address two areas of concern initiated
by businesses during construction. Material testing was added to ensure quality control of the
sidewalk construction. In addition, the childcare playground south of the Church was relocated
outside of the public right-of-way to provide an area for the sidewalk, and specific pedestrian light
poles were selected after the bid package was advertised. Due to the 39-day electrical
subcontractor substitution delay, the Contractor is providing a $9,750 credit to the City, which is
reflected in the outstanding change order shown below.
ADDroved Continizencv +$112,745.00
Executed Sully Miller Change Order -$6,758.57
Material Testing (APP) -$22,110.00
Relocate Childcare Playground -$30,000.00
Union Metal Light Poles -$39,240.00
Additional Design (APP) -$14,545.00
Outstanding Sully Miller Change Order -$69,466.33
Shortfall -$69,374.90
277
To address the funding shortfall, staff identified $59,000 of unused funds in the Public
Works/Engineering Contractual Services account from FY2015/16 that can be carried forward to
the current fiscal year (current balance $130,000), which will provide a new total in that account
of$189,000. A subsequent transfer of$69,375 from the same account to the Project account can
cover the shortfall with no forecasted impact to the Public Works Department's operations.
In the end, an attractive, safer, and more efficient roadway was constructed and a significant
parking deficiency in the City's Downtown District was improved. There were several
successful project management procedures that staff will carry forward into future Capital
Improvement Projects, and there were lessons learned as well.
Successful strategies included engaging the public to participate early in the design phase,
consistently updating residents and businesses of the construction status by distributing notices
and City website messaging; coordinating with the business to ensure they can remain open
during construction with a phased schedule; and reacting quickly to resident and business
concerns; implementing changes to address those concerns swiftly.
There are opportunities for project delivery improvements that came to light as a result of the
Project. An independent, third-party constructability review may have revealed some of the
issues that were discovered during construction; the use of the design firm for the construction
inspection will be carefully evaluated to ensure transparent change order evaluations; and
possibly conducting some further vetting of the relationship between the Prime Contractor and
its major Subcontractor(s) before issuing Notice to Proceed.
Staff respectfully recommends that Council accept the work performed by Sully-Miller as
complete, authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office, and authorize a transfer of $69,375.00 from account #001-400-4101-6206
(PW/Engineering Contractual Services) to account #301-400-8203-8703 (Richmond St.
Improvement Project).
Accounting Summary:
+$191,343.00 Original Design amount
+$1,143,035.00 Sully Miller Contract Amount before Construction
+$51,920.00 Original Inspection amount
+$25,000.00 Additional Inspection
+$8,400.00 Bollard Installation
+$182,119.90 Change Order and Contingency Utilized
+$900.00 Advertising for Bids in Newspaper
$1,602,717.90 Total Fiscal Impact
278
}
lV �
t
'r
Richmond Street before construction
� t
i r 1 7r
Richmond Street after construction
279
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Richmond Street Improvements Project
Project No. : PW 15-01 Contract No. 4988
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on September 19, 2016. The work done was: Richmond Street
Improvements.
6. On December 20, 2016, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Sully-Miller Contracting Co.
S. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: El
Segundo City Hall.
9. The street address of said property is: Richmond Street, 100-300 blocks.
Dated:
Ken Berkman
Interim Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2016 at El Segundo, California.
Ken Berkman
Interim Public Works Director
280
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to the MV Cheng &
Associates Inc. agreement number 5226 for temporary staffing in the Finance Department.
(Fiscal Impact $9,765)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute an amendment, in a form approved by the City
Attorney, with MV Cheng & Associates Inc., for additional temporary staffing.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
First Amendment to Agreement No. 5226
FISCAL IMPACT: None
Amount Budgeted: $9,765.00
Additional Appropriation: N/A
Account Number(s): From Accounts: 001-400-2502-4101 (Full Time Salaries)
To Account: 001-400-2502-6214 (Professional and
Technical)
ORIGINATED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
�W III 1
BACKGROUND AND DISCUSSION:
A new contract for the amount of$24,000 was entered into with MV Cheng & Associates Inc. in
October 2016 to provide staffing services for the Finance Department in order to address
vacancies. MV Cheng & Associates Inc. provided an interim Finance Manager and an
accountant for the months of October and November. An additional amount of $9,765 will be
necessary to meet the needs of the Finance Department for this contract, bringing the contract
total to an amount not to exceed $33,765. Because this amendment to the agreement will bring
the total contract to exceed $25,000, City Council approval is required.
At this time, staff is requesting City Council approve a first amendment to the agreement for an
additional amount of $9,765, in a form approved by the City Attorney, for MV Cheng &
Associates Inc. to provide temporary staffing services to the Finance Department. Due to
vacancies within the Finance Department, salary savings will be used to cover the first
amendment. MV Cheng & Associates Inc. has provided customer service consistent with their
agreement terms and conditions.
281
Agreement No. 5226A
FIRST AMENDMENT TO
AGREEMENT NO. 5226 BETWEEN
THE CITY OF EL SEGUNDO AND
MV CHENG & ASSOCIATES INC.
THIS FIRST AMENDMENT ("Amendment") is made and entered into this 20th day of December
2016, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California("CITY"), and MV CHENG & ASSOCIATES INC., a
California Corporation ("CONSULTANT").
I. Pursuant to Section 35 of Agreement No. 5226 ("Agreement"), Section I of the Agreement
is amended to read as follows:
"1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work
listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT an
additional Nine Thousand-Seven Hundred-Sixty-Five Dollars ($9,765) for
CONSULTANT's services not to exceed a total of Thirty-Three Thousand-
Seven Hundred-Sixty-Five Dollars ($33,765)." Unless otherwise specified
by written amendment to this Agreement, CITY will pay this sum at the
hourly rates specified in the attached Exhibit"A", which is incorporated by
reference.
2. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitutes one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement No.
5226 remain the same.
[SIGNATURES ON FOLLOWING PAGE]
1
282
Agreement No. 5226A
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO MV CHENG& ASSOCIATES INC.
Greg Carpenter, Misty Cheng
City Manager President& CEO
Taxpayer ID No. 47-2730529
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
By:
Mark D. Hensley, City Attorney
2
283
Agreement No. 5226
INIV(",II I�jNXG &ASS0 C IATI?,w
Municipal Vuhte Consullanis
October 3,2016
City of E Segundo
350 Main St.
El Segundo,CA 90245
Dear Mr.Lillio;
Please accept this letter as MV Cheng&Associates Inc.'s proposal to your request for accounting
services for the City of El Segundo.
My firm,MV Cheng&Associates Inc.,operates as an incorporated business within the State of
California,with my associates being sub-contractors of the firm.Having 20 years of experience in,
municipal auditing,accounting,and finance in several cities, large and small,has allowed me to be able to
lend my expertise as a finance director to cities in need of financial help. I have served as Director of
Finance and Director of Finance and Administrative Services for several cities. Currently,I serve as the
Interim Finance Director for the City of Camarillo and the contract Finance Director for the City of
Adelanto and City of San Marino. In addition to the cities I serve personally,my sub-contractors have
worked in several cities on short and long term assignments ranging from Account Clerk,Accountant,
Senior Accountant, and Accounting Manager as well as serving on a long term basis as contract staff.
Myself,as well as all of my sub-contractors are former employees of municipal government agencies.
We bring a wealth of knowledge and expertise to our city clients, with a level of professionalism and
understanding of the culture of the political and city office environments.
With respect to the accounting services requested,below are the rates for each position.
Finance Manager$105
Revenue Manager$90
Budget/Payroll Supervisor$80
Accounting Supervisor$80
Senior Accountant$75
Accountant$65
Junior Accountant$45
Account/Payroll Technician$45
Account Clerk/Specialist$35
MV Cheng&Associates Inc.,is a unique firm in that it employs predominantly only former city/special
district employees to work as sub-contractors in various cities on either a temporary/interim basis to long
284
Agreement No. 5226
term contract staff. We bring a wealth of municipal knowledge and expertise in financial accounting that
only city employees possess,yet we are consultants that can fill a void or bring change and improvement
to a city's finance department. Some of the sub-contractors are retired,some are in between ful I time
positions. Should a sub-contractor find a potential full-time position with the City,no additional fee
would be charged to convert the sub-contractor to be an employee of the City after expiration of the
contract between the City and MV Cheng&Associates Inc. The goal of MV Cheng&Associates Inc.is
not to make a huge profit,but to help cities with their needs in the finance department at competitive
rates. Thus,MV Cheng&Associates Inc.are Municipal Value Consultants!
Thank you for taking the time to consider my proposal for accounting assistance for your City. Should
you have any further questions,please do not hesitate to contact me at(925)963-9996 or email me at:
III vchelmra)tttt.net
Sincerely,
Misty V.Cheng
President&CEO
285
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to accept a grant award from Chevron U.S.A.,Inc. in the amount of
$185,000.00 to support economic development within the City of El Segundo. (Fiscal Impact:
$185,000.00 Revenue for the Economic Development Grant Account)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to accept grant funds in the amount of$185,000.00 from
Chevron U.S.A., Inc.;
2. Appropriate grant funding to the Economic Development Grant Account; and/or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $185,000.00 Revenue for the Economic Development Grant Account
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 702-200-2401-2609
PREPARED BY: Barbara Voss, Economic Develo inent Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Staff applied for a grant from the Chevron Social Investment Partnership Program which makes
available financial resources in the form of competitive grants for investment within the communities
where Chevron maintains operations.The application was submitted to support the City of El Segundo
Economic Development Program. The purpose of the program is to retain, expand and attract new
businesses and create jobs in El Segundo with an emphasis on attracting new industries to the city.
The Chevron Social Investment Partnership Program has approved the grant application and will award
the City of El Segundo a grant in the amount of$185,000.00. This is the fourth time El Segundo has
been awarded grant funding from Chevron. Council accepted a grant for $200,000.00 in 2013,
$175,000.00 in 2014, and $200,000.00 in 2015.
A one-time$185,000.00 payment will be made to the City of El Segundo tendered by check for deposit
no later than December 30, 2016. Staff recommends that these funds be utilized for marketing and
branding efforts in FY17-18.
Staff request Council to formally authorize the City Manager to accept grant funds in the amount of
$185,000.00 from Chevron U.S.A.,Inc.,and appropriate the$185,000.00 contribution to the Economic
Development Grant Account. 4
286
EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution authorizing the Mayor to sign a temporary
employment agreement with Mitchell Tavera in conformance with California Public Employees'
Retirement System and state law requirements providing for Mr. Tavera to fill the position of
Interim Police Chief. (Fiscal Impact: Not to exceed $106,339)
RECOMMENDED COUNCIL ACTION:
1. Consideration and possible action to adopt a resolution authorizing the Mayor to sign a
temporary employment agreement with Mitchell Tavera; and/or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution
2. Employment Agreement
FISCAL IMPACT: (Not to Exceed $106,339)
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Mark Hensley, City Attorney
REVIEWED BY: Martha Dijkstra, Director of Hu« an Resources
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND/ANALYSIS:
The Police Chief, Mitch Tavera is retiring as the City's Police Chief on December 30,2016. The City
Manager is currently recruiting for his replacement and, accordingly, is seeking to have Chief Tavera
continue on with the City as the Interim Police Chief commencing on January 1, 2017 and continuing
until either his replacement is hired or June 30,2017.The City has already commenced the recruitment
process and the City Manager expects the process to be concluded in approximately four(4)months.
Chief Tavera has been employed in the City's Police Department for thirty eight(3 8)years,thirty six
(36) of which have been in a sworn capacity, and came up through the ranks of sergeant, lieutenant,
captain and police chief. He has served as the City's police chief for over six (6)years.
Given that Chief Tavera is retiring from the California Public Employees' Retirement System on
December 30, 2016,there are a number of requirements that must be met to enable the City to employ
him on a temporary basis: the City must be actively recruiting to fill the permanent position; the
position being filled must require specialized skills and experience that if not met and filled would
result in work stoppage;the person being retained must possess said skills and experience;and the rate
of pay may not be less than nor more than the amount paid by the City to the current police chief
287
($92.24 to$110.77 per hour);and,the employee cannot work more than 960 hours in a Ca1PERS fiscal
year. The attached resolution and employment agreement include these findings and requirements.
The proposed contract will provide a hourly rate of$110.77 (same as the current hourly salary of the
Police Chief)but does not provide for any other benefits. The funds used to pay for this contract will be
drawn from Police Department Salaries that would otherwise be used to pay a higher salary and benefit
cost for this position. The City will realize savings during this contract period when compared to the
full cost(salary plus benefits) of employing a Chief of Police.
288
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO AUTHORIZING THE MAYOR TO EXECUTE A TEMPORARY
EMPLOYMENT AGREEMENT FOR INTERIM POLICE CHIEF SERVICES
IN CONFORMANCE WITH CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM AND STATE LAW REQUIREMENTS
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds and declares as follows:
A. The Police Chief is terminating his employment with the City effective at
midnight on December 30, 2016.
B. The City Manager has commenced the recruitment process to fill the
Police Chief position.
C. Until the permanent Police Chief position is filled, the City requires the
services of a qualified Police Chief on an interim basis to manage the day-
to-day affairs of the Police Department.
D. The position of Interim Police Chief requires specialized skills and
experience associated with running a Police Department which is an
integral part of a City providing public safety services.
E. State law provides that, under specified circumstances, a retired annuitant
in the California Public Employees' Retirement System ("CalPERS") may
accept temporary employment with a public employer in the CalPERS
system without affecting his or her retirement benefits.
F. The City Manager believes the most qualified candidate willing to accept
the interim position is CalPERS retiree Mitchell Tavera.
G. Mr. Tavera has been employed as a police officer by the City of El
Segundo for 36 years and rose up through the ranks of sergeant,
lieutenant, captain and Police Chief during this time period. Mr. Tavera
has served as the City's Police Chief for the past 6 years.
H. The City Council desires to enter into a temporary employment agreement
with Mr. Tavera for Interim Police Chief services.
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1. Pursuant to Government Code sections 7522.56(d) and 21224(a), the rate
of pay for the Interim Police Chief position may not be less than the
minimum, nor exceed the maximum, monthly salary paid by the City to
other employees performing comparable duties, divided by 173.333 to
equal an hourly rate.
J. A temporary employment agreement has been negotiated by the City
Attorney and Mr. Tavera and presented for the Council's consideration.
SECTION 2. The Mayor and Chair is authorized to execute the attached Employment
Agreement for Interim Police Chief Services with Mr. Mitchell Tavera.
PASSED AND ADOPTED this 20th day of December, 2016.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Mark D. Hensley, City Attorney
ATTEST:
Tracy Weaver, City Clerk
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CITY OF EL SEGUNDO
EMPLOYMENT AGREEMENT FOR INTERIM POLICE CHIEF SERVICES
THIS EMPLOYMENT AGREEMENT FOR INTERIM POLICE CHIEF SERVICES
("Agreement") is made and entered into as of this 20th day of December, 2016 by and between
the City of El Segundo, a California general law city("City"), and Mitchell Tavera("Tavera").
RECITALS
A. Pursuant to Government Code sections 7522.56(c) and 21221(h), City desires to
employ Mitchell Tavera, a California Public Employees' Retirement System
(CalPERS) retiree, on an interim basis in the position of Interim Police Chief for
the City of El Segundo while the City actively recruits a permanent Police Chief.
B. Pursuant to Government Code sections 7522.56(c) and 21221(h),the City Council
find that the position of Interim Police Chief requires specialized skills and
experience associated with managing a police department and providing critical
public safety services and that Tavera possesses the skills needed to perform the
functions and duties of Interim Police Chief.
C. Tavera desires to accept appointment to the position of Interim Police Chief under
the terms and conditions set forth below.
NOW, THEREFORE, in consideration of the above recitals and the mutual covenants
contained herein,the parties agree as follows:
1. Duties. City hereby employs Tavera as Interim Police Chief for the City of El
Segundo to perform the functions and duties of the Police Chief, as specified by the Municipal
Code,the Government Code, the Penal Code, and all other applicable laws and to perform such
other legally permissible and proper duties and functions as the City Manage may from time to
time assign or as may be necessary and desirable in the opinion of Tavera for the efficient
management of the Police Department.
2. Work Schedule. Tavera is expected to engage in the hours of work that are
necessary to fulfill the duties and obligations of the position. Tavera shall be available during
normal City business hours and shall be available for attendance at City Council and other
meetings during non-business hours as may be necessary. Tavera acknowledges that his duties
will often require performance of services outside of normal business hours.
3. Work Restrictions. It is the understanding of the parties that Tavera is a retiree in
the California Public Employees' Retirement System and, consequently, he may not work more
than 960 hours for public agency members of Ca1PERS within the fiscal year occurring during
the term of this Agreement without impacting his retirement benefits and having to be enrolled in
Ca1PERS as an active employee. Accordingly, under no circumstances may Tavera work more
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than 960 hours during any City fiscal year, including any time served in other interim
appointments. Tavera shall keep accurate time records of his hours worked to ensure that he
does not exceed 960 hours within any fiscal year that occurs during the term of this Agreement
and for payroll purposes. Tavera further represents that he will not perform work for any other
public agency member of Ca1PERS during the term of this Agreement. If a controversy arises
between Tavera and Ca1PERS regarding the impact of this Agreement and the services provided
for herein on the nature of Ca1PERS retirement terms or benefits, the City shall have no
obligation to intervene in or to defend or prosecute such dispute.
4. Term. Subject to earlier termination as provided for in this Agreement, Tavera
shall be employed for a term beginning January 1, 2017 and ending on June 30, 2016, or when a
permanent Police Chief assumes office, whichever is sooner.
5. Co ,vensation. For services rendered pursuant to this Agreement, City agrees to
pay Tavera compensation of$110.77 per hour, which amount is in conformance with the
requirements of Government Code section 7522.56(d). This hourly rate does not fall below the
minimum or exceed the maximum of monthly base salary paid to other previous employees
performing comparable duties as listed on a publicly available pay schedule for the Police Chief
position, divided by 173.333. Tavera shall not receive from the City any benefits, incentives,
compensation in lieu of benefits, or any other forms of compensation in addition to the hourly
rate set forth herein. The hourly wages paid pursuant to this Agreement are subject to all
applicable tax and income withholdings and deductions in accordance with applicable law.
6. Benefits. Tavera hereby waives all benefits provided to City employees,
including retirement contribution, health/medical insurance, dental insurance, life and disability
insurance, sick leave, vacation, unemployment insurance and similar benefits. Tavera recognizes
that Government Code section 21221(h)provides that a retired person appointed to a vacant
position pursuant to that subdivision may not receive any benefits, incentives, compensation in
lieu of benefits, or any other forms of compensation in addition to the hourly rate.
7. Termination. The City Manager may terminate this Agreement at any time with
or without cause. Tavera may terminate this Agreement at any time with or without cause
provided,however, he shall endeavor to provide the City Manager with at least thirty days
advance written notice prior to the effective date of termination. Tavera agrees that he shall not
be entitled to any severance pay as the result of the termination of this Agreement for any reason
whatsoever.
8. At-will Employment/FLSA Exempt. Tavera shall serve at the will and pleasure
of the City Manager and understands he is an "at-will" employee subject to summary dismissal
without any right of notice or hearing, including any so-called"Skelly"hearing. Tavera will not
acquire any property interest in the position of Interim Police Chief and is employed solely on a
temporary basis to perform specialized services in accordance with Government Code sections
7522.56(c) and 21221(h). Tavera further understands and agrees that his position is that of an
exempt employee for purposes of the Fair Labor Standards Act.
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9. Certification Reeardina Prior Unemnlovment Benefits. In accordance with
Government Code section 7522.56(e)(1), Tavera certifies and warrants to City that he has not
received any unemployment insurance payments for retired annuitant work for any public
employer within the twelve months prior to his appointment date under this Agreement.
10. Reimbursable Exnenses. Tavera shall be entitled to reimbursement for
reasonable costs or expenses incurred in the performance of his duties (including but not limited
to, expenses related to attending meetings on behalf of the City and attendance at professional
and other governmental organizations relating to cities)that are supported by written
documentation in accordance with established policies and customary practices of the City.
11. Conflicts Prohibited. During the term of this Agreement, Tavera shall not engage
in any business or transaction or maintain any financial interest which conflicts, or reasonably
might be expected to conflict, with the proper discharge of Tavera's duties under this Agreement.
Tavera shall comply with all requirements of law, including but not limited to the Political
Reform Act(Gov't Code § 87100, et seq.), Government Code sections 1090 and 1126, and all
other similar statutory or administrative rules. Tavera represents and warrants that he has no
financial, contractual or other interest or obligation that conflicts with or is harmful to the
performance of his obligations under this Agreement.
12. Indemnification. For the purposes of indemnification and defense of legal actions
that may be brought against Tavera in the future arising from Tavera's employment with the
City, Tavera shall be considered an employee of the City and shall be entitled to the same rights
as other employees of the City as set forth in the Government Code.
13. Notices. Any notice required or permitted by this Agreement shall be in writing
and shall be personally served or sent by U.S. Mail, first class postage prepaid,to the following
address:
To City: City of El Segundo
350 Main Street
El Segundo, CA
Attn: City Manager
To Tavera: Mitchell Tavera
350 Main Street
El Segundo, California
Notices shall be deemed given as of the date of personal service or upon the date of
deposit in the United States Mail.
14. Entire Agreement. This Agreement supersedes any and all prior understandings
or agreements, written or oral, between the parties, and contains all of the covenants and
agreements between the parties regarding the subject matter herein. Each party acknowledges
that no promises, representations, inducements or agreements, oral or otherwise, have been made
by any party, or anyone acting on behalf of any party, that are not set forth herein. No
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modification to this Agreement shall be effective unless reduced to writing and signed by both
parties.
15. Severabilitv. In the event any provision of this Agreement is held to be
unconstitutional, invalid or unenforceable, the remainder of this Agreement or portion thereof
shall be deemed severable and shall not be affected and shall remain in full force an effect.
16. Waiver. No waiver of any provision of this Agreement shall be effective unless
in writing and signed by a duly authorized representative of the party against whom enforcement
of a waiver is sought. No waiver of any right or remedy in respect of any occurrence or event
shall be deemed a waiver of any right or remedy in respect of any other occurrence or event.
17. Governina Law and Venue. This Agreement shall be governed by and construed
in accordance with the laws of the State of California. The exclusive venue for all disputes
arising from or related to this Agreement shall be the Superior Court for the County of Los
Angeles.
18. Interpretation. Each party and its counsel (if sought)have participated fully in the
review and revision of this Agreement. Any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not apply in interpreting this Agreement. The
language in this Agreement shall be interpreted as to its fair meaning and not strictly for or
against any party.
19. Effect of Agreement on Ca1PERS Retirement Benefits. City makes no
representation on the impact, if any, this Agreement shall or may have upon Tavera's CalPERS
retirement benefits, status, duties and/or obligations. Tavera acknowledges that in entering into
this Agreement, he has not relied upon any such representations in assessing the Ca1PERS-
related impact of his employment. Therefore, Tavera releases City from any and all CaIPERS-
related claims or liabilities that may arise in connection with his employment pursuant to this
Agreement.
20. Independent Leaal Advice. City and Tavera represent and warrant to each other
that each has read and fully understands the terms and provisions hereof, has had an opportunity
to review this Agreement with legal counsel, and has executed this Agreement based upon such
party's own judgment and advice of independent legal counsel (if sought).
[SIGNATURES ON FOLLOWING PAGE]
CITY OF EL SEGUNDO Mitchell TAVERA
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Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark Hensley, City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 20, 2016
AGENDA STATEMENT AGENDA HEADING: Mayor Suzanne Fuentes
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual request of Mr. S. Claus for variances
from the Municipal Code.
RECOMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of El Segundo as follows:
1. The use of air rights and waiver of the Santa Monica Radial 160 R procedure;
2. Grant a free business license for a non-profit organization;
3. Waiver of the Noise Ordinance to permit the sound of bells;
4. Waiver of the Trespass Ordinance including dealing with trespassing animals;
5. Waiver of the ordinance on Animal Regulations.
FISCAL IMPACT: None
Additional Appropriation: N/A
Account Number(s):
REVIEWED BY: Mayor Suzanne Fuentes
APPROVED BY: Greg Carpenter, City Manager Y—D
BACKGROUND AND DISCUSSION:
Were Mr. S. Claus required to take the time to obtain all of the necessary permits, there would be
many unhappy boys and girls in El Segundo. In order to expedite the timely delivery of presents,
Council should waive the fees and permits required.
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