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2016 Nov 01 - CC MINMEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 1, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -4- matters 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Hernandez vs. City of El Segundo, WCAB Case No. ADJ 9231616 3. Tarango vs. City of El Segundo, WCAB Case No. ADJ 10116673 4. Lewis vs. City of El Segundo, WCAB Case No. ADJ 9634084 and 9634079 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters,. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.1 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957):-2- matters Public Employee Performance Evaluation Title: City Manager 2, Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association and Executive and Management/Confidential Employees. Agency Designated Representative: Steve Filarsky and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 1, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Pastor Wes Harding, The Bridge PLEDGE OF ALLEGIANCE — Council Member Pirsztuk PRESENTATIONS Proclamation read by Mayor Pro Tem Boyles, presented to Fire Chief Donovan proclaiming November 21, 2016 through December 15, 2016 as the Spark of Love Toy Drive at the El Segundo Fire Department. Proclamation read by Mayor Fuentes, presented to Mayor Pro Tem Boyles proclaiming November 11, 2016 as Veteran's Day. Presentation by Barbara Voss, Economic Development Manager and Daniel Martin, Principal at Paolucci Salling and Martin, recapping the Champions of Business Event held on September 29, 2016. ROLL CALL Mayor Fuentes _ Present Mayor Pro Tem Boyles - Present Council Member Dugan Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Daren Lamberger, resident, commented on item #E6 (Ordinance No. 1523 amending Title 8). Stacey Long, resident, commented on item #E6 (Ordinance No. 1523 amending Title 8). Sylvia Lauterbach, resident, commented on item #6 (Ordinance No. 1523 amending Title 8). Scott Layne, resident, commented on item #6 (Ordinance No. 1523 amending Title 8). Kiley Schmidt, resident, commented on item #6 (Ordinance No. 1523 amending Title 8). CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.3 Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B, SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C, UNFINISHED BUSINESS Consideration and possible action related to the progress and projected timeline for the potential TopGolf Development Project at The Lakes at El Segundo Golf Course. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item.. Meredith Petit, Recreation and Parks Director, gave a presentation, Council Discussion Council consensus to move the closing date of the Lakes at El Segundo to Labor Day weekend in 2017 (September 4, 2017). MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk extending the Title Due Diligence review period to February 28, 2017, amendment no. 4924 -1 B to allow CenterCal and the City adequate time to deal with the title exceptions contained in the preliminary title report and extend the Southern California Edison right of way negotiations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to announce the appointments to the Arts and Culture Advisory Committee and the Technology Committee. (Fiscal Impact: None) Mayor Fuentes announced the appointments to the Arts and Culture Advisory Committee and the Technology Committee. Arts and Culture Advisory Committee are as follows; Eva Sweeney and Brian Mitchell to partial terms expiring June 30, 2018, Michael Schreiber and Sally Martin to partial terms expiring June 30, 2019 and Jay Hoeschler to a full term expiring June 30, 2020. The Technology Committee is as follows; David Froemke and Paul Lanyi to partial terms expiring June 30, 2018, Lindsey Breeden and Gurvinder Bindra to partial terms expiring June 30, 2019 and Paul Vanek to a full term expiring June 30, 2020. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NOA E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3, Approve Warrant Numbers 3013436 through 3013663 on Register No. 2 in the total amount of $ 1,438,556.02 and Wire Transfers from 10/10/16 through 10/23/16 in the total amount of $ 2,954,347.47. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4, Approve Special Meeting Minutes of September 29, 2016 Regular City Council Meeting Minutes of October 4, 2016. 5, PULLED BY MAYOR PRO TEM BOYLES 6, PULLED BY ENTIRE COUNCIL 7. Accept as complete, the Community Development Block Grant (CDBG) Project 601718 -15, "Installation of American with Disabilities Act (ADA) Sidewalk Ramp Project" and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 15 -24. (Fiscal Impact: $75,800.00 in CDBG grant reimbursement funds) 8, Accept as complete, the 2015 -2016 Furnishing and Application of Slurry Seal on Various Streets and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 16 -09. (Fiscal Impact: $327,297.68) 9. Reject all bids for the Fire Station 1 Seismic Retrofit Project, Project No. PW 15 -23A. (Fiscal Impact: $0) MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan to approve Consent Agenda items 3, 4, 7, 8 and 9. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 5, Consideration and possible action to approve a contract amendment with J & L Building Maintenance to remove services for the previous RSI facility and to revise the annual custodial rates to comply with California's current and projected minimum wage increases. (Fiscal Impact: $73, 286.00 over four years) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.5 Council Discussion MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan authorizing the City Manager to execute a second amendment no. 48798, in a form approved the City Attorney, with J & L Building Maintenance to remove services for the previous RSI facility and to revise the annual custodial rates to comply with California's current and projected minimum wage increases. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Pro Tern Boyles recuse himself from the discussion and vote. 6. Consideration and possible action to adopt Ordinance No. 1523 amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized vehicles, recreational vehicles, detached trailers; establish a registration /permit process; and prohibit the placement of electrical cords, cables and similar items between such vehicles and nearby property. (Fiscal Impact: Not to exceed $4,000.00) Council Discussion Council Consensus to bring the item back to a meeting in January 2017 Mayor Pro Tern returned to the dais Recessed at 8:48 PM Reconvened at 9:02 PM F. NEW BUSINESS 10. Consideration and possible action regarding: (1) waiving first reading and introducing ordinances adopting the 2016 California Building Code, (Vol. I and II) w/ amendments, 2016 California Residential Code with amendments, 2016 California Electrical Code, 2016 California Mechanical Code with amendments, 2016 California Plumbing Code with amendments, 2016 California Energy Code, 2015 International Property Maintenance Code with amendments, 2015 International Pool and Spa Code with amendments, 2016 California Fire Code with amendments, 2016 California Existing Building Code, 2016 California Green Building Standards Code with amendments, 1997 Abatement of Dangerous Building Code, Post Disaster Assessment Code, 1997 Uniform Housing Code, Earthquake Hazard Reduction Code, 2015 Uniform Solar Energy and Hydronics Code with amendments, and El Segundo Security Code (Fiscal Impact: None) Recommendation — 1) Recommendation to waive first reading and introduce 17 ordinances: MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.6 a. Adopting 2016 California Building Code, (Vol. I and II) w/ amendments, b. Adopting 2016 California Residential Code with amendments, C. Adopting 2016 California Electrical Code, d. Adopting 2016 California Mechanical Code with amendments, e. Adopting 2016 California Plumbing Code with amendments, f. Adopting 2016 California Energy Code, g. Adopting 2015 International Property Maintenance Code with amendments, h. Adopting 2015 International Pool and Spa Code with amendments, i. Adopting 2016 California Fire Code with amendments, j. Adopting 2016 California Existing Building Code with amendments, k. Adopting 2016 California Green Building Standards Code with amendments, I. Re- numbering 1997 Abatement of Dangerous Building Ordinance, M. Adopting Post Disaster Assessment Ordinance, n. Re- numbering 1997 Uniform Housing Code, o. Re- numbering Earthquake Hazard Reduction Ordinance with amendments and adopting Appendix V Voluntary Seismic Retrofit, P. Adopting the 2015 Uniform Solar Energy and Hydronics Code with amendments and re- numbering the Expedited Process for Small Residential Rooftop Solar Systems, and q. Adopting El Segundo Security Code; 2) Set a public hearing for second reading and adoption of the ordinances for November 15, 2016; and /or 3) Alternatively, discuss and take other action related to this item. Greg Carpenter, City Manager, introduced the item. Lukas Quach, Building Safety Manager, gave a presentation. Council Discussion ORDINANCE NO. 1524 AN ORDINANCE ADOPTING THE CALIFORNIA BUILDING CODE, 2016 EDITION ( "CBC ") AND AMENDING THE CBC BASED UPON LOCAL CLIMATIC, TOPOGRAPHICAL, AND GEOLOGICAL CONDITIONS; AND AMENDING THE EL SEGUNDO MUNCIPAL CODE TO REFLECT SUCH CHANGES ORDINANCE NO. 1525 AN ORDINANCE ADOPTING THE CALIFORNIA RESIDENTIAL CODE, 2016 EDITION ( "CRC ") AND AMDNEDING THE CRC BASED UPON LOCAL CLIMATIC, TOPGRAPHIC, AND AND GEOLOGICAL CONDITIONS; AND AMENDING THE EL SEGUNDO MUNCIPAL CODE TO REFLECT SUCH CHANGES MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE N0.7 ORDINANCE NO. 1526 AN ORDINANCE ADOPTING THE 2016 EDITON OF THE CALIFORNIA ELECTRICAL CODE ( "CEC ") AND AMENDING THE EL SEGUNDO MUNICIAPL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1527 AN ORDINANCE ADOPTING TH E2016 EDITION OF THE CALIFORNIA MECHANICAL CODE ( "CMC ") WITH AMENDMENTS AND AMDENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1528 AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA PLUMBING CODE ( "CPC') WITH AMENDMENTS AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1529 AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA ENDERGY CODE ( "CEC ") AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1530 AN ORDINANCE ADOPTING THE 2015 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE ( "IMPC ") WITH AMENDMENTS AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1531 AN ORDINANCE ADOPTING THE 2015 EDITION OF THE INTERNATIONAL SWIMMING POOL AND SPA CODE ( "ISPSC ") AND AMDENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1532 AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA FIRE CODE; CHAPTERS 1, DIVISION 2, 3, AND 4, AND SECTIONS 503, 510.2 AND 1103.2 OF THE INTERNATIONAL FIRE CODE, 2015 EDITION; AND AMENDING SUCH CODES BASED UPON LOCAL CLIMATIC, TOPOGRAPHICAL, AND GEOLOGICAL CONDITIONS; AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH CHANGES MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.8 ORIDINANCE NO. 1533 AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA EXISTING BUILDING CODE ( "CEBC') WITH AMENDMENTS AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1534 AN ORDINANCE ADOPTING THE 2016 EDITION OF THE CALIFORNIA GREEN BUILDING STANDARDS CODE ( "CGBSC ", "CALgreen ") WITH AMENDMENTS AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1535 AN ORDINANCE ADOPTING THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 1997 EDITION AND RE- NUMBERING TITLE 13, CHAPTER 4 OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1536 AN ORDINANCE ADOPTING POST DISASTER ASSESSMENT STANDARDS AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1537 AN ORDINANCE ADOPTING THE 1997 EDITION OF GHE UNIFORM HOUSING CODE, AND RE- NUMBERING TITLE 13, CHAPTER 3 OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION ORDINANCE NO. 1538 AN ORDINANCE ADOPTING APPENDIX V (VOLUNTARY SEISMIC RETROFIT); VOLUNTARY PRESCRIPTIVE PROVISIONS FOR SEISMIC STRENGTHENING OF CRIPPLE WALLS AND SILL PLATE ANCHORAGE OF LIGHT, WOOD -FRAME RESIDENTIAL BUILDINGS; VOLUNTARY EARTHQUAKE RISK REDUCTION IN WOOD -FRAME RESIDENTIAL BUILDINGS WITH SOFT, WEAK OR OPEN FRONT WALLS; AND VOLUNTARY EARTHQUAKE HAZARD REDUCTION IN EXISTING CONCRETE BUILDINGS; AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION AND TO RE- NUMBER TITLE 13, CHAPTER 9 (EARTHQUAKE HAZARD REDUCTION IN EXISTING BUILDINGS) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.9 ORDINANCE NO. 1539 AN ORDINANCE ADOPTING THE 2015 EDITION OF THE UNIFORM SOLAR ENERGY AND HYDRONICS CODE ( "USEHC ") AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION AND TO RE- NUMBER EXISTING CODE SECTIONS RELATING TO THE EXPEDITED PERMIT PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS ORDINANCE NO. 1540 AN ORDINANCE ADOPTING THE EL SEGUNDO SECURITY CODE AND AMENDING THE EL SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION Council Member Brann introduced the 17 (seventeen) ordinances. The second reading and adoption of the ordinances will be December 6, 2016 at the City Council meeting. 11. Consideration and possible action to 1) adopt a resolution approving a policy for compliance with Assembly Bill 1826 regarding mandatory recycling of organic waste, and 2) adopt an ordinance establishing requirements for compliance with Assembly Bill 1826. (Fiscal Impact: N /A) Greg Carpenter, City Manager, introduced the item. Stephanie Katsouleas, Public Works Director, gave a presentation and answered questions. Council Discussion RESOLUTION NO. 5007 A RESOLUTION ADOPTING A MANDATORY ORGANICS RECYCLING POLICY IN COMPLIANCE WITH CALIFORNIA STATE ASSEMBLY BILL 1826 ORDINANCE NO. 1541 AN ORDINANCE AMENDING TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE TO IMPLEMENT AN ORGANIC WASTE RECYCLING PROGRAM MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann to adopt Resolution No. 5007 and Ordinance No. 1541. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 12. Consideration and possible action regarding a report on short term rentals of residential properties in the City. (Fiscal Impact: $ None) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.10 Greg Carpenter, City Manager, introduced the item. Gregg McClain, Planning Manager, gave a presentation. Council Discussion Received and filed the report. 13. City Council receive and file the Comprehensive Annual Financial Report for year ending September 30, 2015, as well as receive and file the Single Audit Report for year ending September 30, 2015. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. Joseph Lillio, Finance Manager reported on the audit and introduced the auditor. Marc Davis, CPA/Partner, David Farr LLP, reported on the audit findings. Received and filed the report. G. REPORTS — CITY MANAGER — Thanked the City Employees for all their work on Halloween Frolics, welcomed Ken Berkman, the City's interim Public Works Director and thanked Stephanie Katsouleas for her years of service in the Public Works Department. Mr. Carpenter asked Chief Tavera to comment on the issue of recreational marijuana. H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK — Mentioned the Clerk's office is a Vote -By -Mail (VBM) drop off site for those registered to vote in L.A. County. J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Cleared up to two items concerning the Post Office; the bicycle delivery mentioned at last weeks meeting was a FedEx employee, not a USPS employee and mentioned there is a drive by drop off mailbox at the Post Office. Attended the CA Department of Fish and Wildlife presentation on coyotes. Council Member Pirsztuk — Mentioned the 75th Anniversary Event for the El Segundo Plunge on Friday, November 11, 2016, thanked staff for a successful Halloween Frolic, and congratulated the Richmond Street Rehabilitation team on a job well done. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO. 11 14. Consideration and possible action to direct the City Manager to develop a construction management staffing plan and workflow timeline for the Joint Aquatics Facility and potential golf course redesign projects for City Council review. (Fiscal Impact: TBD) Council Member Pirsztuk introduced the item. Council Discussion Council consensus directed the City Manager to develop construction management staffing plans and workflow timelines for the Aquatics Facility and potential golf course redesign projects for Council review. Council Member Dugan — None Mayor Pro Tern Boyles — Commented on the Post Office flag, it has been taken down at night on the occasions Mayor Pro Tern Boyles has checked. Mayor Fuentes — Happy Birthday to Council Member Brann, thanked Stephanie Katsouleas for her years of service, mentioned the Parks department is losing Allison Dobay and Jesse Bobbett, mentioned Meredith Petit and her staff are working on all things Centennial, including the Centennial Ball that will be held on January 21, 2017 at the Automobile Driving Museum, attended a Sanitation meeting, attended the CA Department of Fish and Wildlife meeting on Coyotes, attended the Chamber of Commerce Tech Hub Kick -Off meeting, attended the Santa Monica Bay Restoration meeting, attended the Richmond Street Rehabilitation Project Ribbon Cutting, attended the Aerojet Rocketdyne ribbon cutting ceremony, mentioned Halloween Frolics was fun and reminded all to vote on November 8, 2016. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None MEMORIALS — None Returned to Closed Session at 10:21 PM ADJOURNMENT at 10:50 PM Tracy We r, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 01, 2016 PAGE NO.12