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2016 Oct 04 - CC MINMEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 04, 2016 — 5:00 PM 5 :00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes Mayor Pro Tern Boyles Council Member Dugan Council Member Brann Council Member Pirsztuk Present Present (5:20 PM) Present Present - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -2- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957):-2- matter Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Executive and Management /Confidential; City Employees Association. Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjournment at 6:00 PM 01 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 04, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:04 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Mike Dugan PRESENTATIONS: a) Proclamation read by Mayor Fuentes and presented to Dr. Wanda Austin on her retirement from the Aerospace Corporation. b) Proclamation -read by Council Member Brann, presented to Fire Chief Donovan, proclaiming October 9 -15, 2016 as Fire Prevention Week. c) Presentation by Chief Donovan and Chief Tavera, introducing the recently hired Police and Fire Department personnel. d) Presentation by Ryan Delgado, Recreation Supervisor, recognizing the City of El Segundo's Volunteers. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Amy Gastil, Police Assistant, commented on the current Labor negotiations with PSSEA. Kelly Flowers, Police Service Officer, commented on the current Labor negotiations with PSSEA. Laurie Eisma, Police Assistant — Records Division, commented on the current Labor negotiations with PSSEA. Susan Yonamine, Police Services Support Group, commented on the current Labor negotiations with PSSEA. NK Soon, Tree Musketeers, Youth Manager, invited everyone to the October 22, 2016 "Make a Difference Day ". Neil Sholander, Teamsters Local 911, on behalf of the Public Professional and Medical Employees Union, commented on the current Labor negotiations. Laurence Harrington, Police Service Officer, commented on the current Labor negotiations. Paul Wilder, spoke concerning the flag flying at the El Segundo Post Office. Mr. Wilder is concerned that the post office is not properly displaying the flag. CITY COUNCIL COMMENTS — (Related to Public Communications) Mayor Fuentes commented on Mr. Wilder's public communications, along with Greg Carpenter, City Manager. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action to approve the following staff augmentations within the Public Works Department: 1) reclassify a Principal Civil Engineer position to City Engineer and 2) approve the addition of one equipment Mechanic 1 /11 position. (Fiscal Impact: $114,997.00) Greg Carpenter, City Manager, introduced the item. Stephanie Katsouleas, Public Works Director, gave a presentation Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk approving the reclassification of a Principal City Engineer position to a City Engineer position and approve the addition of one Equipment Mechanic 1 /11 position. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Brann, Fuentes, Pirsztuk No: Dugan D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to receive and file the Capital Improvement Program Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year. (Fiscal Impact: None) In Greg Carpenter, City Manager, introduced the item. Mike Rotolo, Capital Improvement Program Advisory Committee Chair, gave a report. Council Discussion and questions Council consensus to receive and file the Capital Improvement Program Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3013012 through 3013232 on Register No. 24 in the total amount of $1,329,817.47 and Wire Transfers from 9/12/16 through 9/25/16 in the total amount of $3,025,663.23. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4, PULLED BY COUNCIL MEMBER BRANN 5. Authorize the Police Department to replace four (4) 2011 Ford Crown Victorias which are due or overdue for replacement with four (4) new 2017 Ford Explorer Police Interceptors, pursuant to El Segundo Municipal Code 1 -7 -10, authorize the City Manager to issue a purchase order piggybacking on an existing Los Angeles County Sheriffs Department contract to purchase and equip four (4) new 2017 Ford Explorer Police Interceptor vehicles with Bob Wondries Ford, Wondries Fleet Group, Los Angeles County Sheriff PO # 16361257 n an amount not to exceed $211,400, authorize the City Manager or designee to either sell or auction the department's used patrol fleet and approve the Police Department's recommendation to proceed with the early replacement of an additional eight (8) Ford Crown Victoria patrol units in 2017 following closeout of 2015/16 fiscal year and confirmation of available funds to cover the estimated shortfall of $46,800(Fiscal Impact: $$211,400.00) 6, Waive second reading and adopt Ordinance No. 1521 amending the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non - street front uses; and (3) design review process of projects in the DSP; and amending El Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo. (Fiscal Impact: None). 7. PULLED BY COUNCIL MEMBER PIRSZTUK 8, PULLED BY COUNCIL MEMBER PIRSZTUK MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan approving Consent Agenda items 3, 5, and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE. PULLED ITEMS 4. Regular City Council Meeting Minutes of September 20, 2016 and Special Meeting Minutes of September 28, 2016. Council Discussion MOTION by Council Member Brann, SECONDED Council Member Pirsztuk, not approving the minutes. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 The minutes will be brought back to the next meeting for further review. Council did not have time to properly vet the minutes. 7. Consideration and possible action to 1) grant Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101, 2) award a standard Public Works Contract to the second lowest bidder, Steve P. Rados, Inc., for the Pump Station #1 & #7 Modification Improvement, Project No. 16 -07 and 3) award a standard Public Works Professional Services Agreement to AKM Consulting Engineers for construction inspection services. (Fiscal Impact: $3,963,325.00) Council Discussion Stephanie Katsouleas, Public Works Director, answered Council's questions. MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann approving Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101, authorize the City Manager to execute a standard Public Works Contract No. 5207, in a form approved by the City Attorney with Steve P. Rados, Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for construction - related contingencies, and authorize the City Manager to execute a standard Public Works Professional Services Agreement No. 5208 in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $354,480.00 for construction inspection and technical support, and approve an additional $35,000 for related contingencies. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 on 8, Consideration and possible action regarding approval of ongoing professional service agreements and blanket purchase orders for FY 2016 -2017 in excess of $25,000 for various departments; and possible action to waive the formal bidding process and authorize the continued purchase of various goods and services as described below. (Fiscal Impact: Included in the FY 16 -17 Budget: General Fund $1,822,608 including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A Fund $30,000; Water Enterprise Fund $224,000; Wastewater (Sewer) Enterprise Fund $28,000; Golf Course Enterprise Fund $96,000; Workers' Compensation Fund $100,681.50; Public Works Full Time Salary Accounts General Fund, Water & Wastewater Enterprise Funds, and 405 Facility Maintenance Funds $200,000) Recommendation — (1) Authorize the City Manager to execute Amendment No. 4095E to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to September 30, 2017; (2) authorize payment for services up to $75,000 (General Fund); and (3) take such additional, related, action that may be desirable. (2) Authorize the City Manager to extend ongoing service agreements with Baker & Taylor Information Services for supplying books and other library materials, and issuance of blanket purchase order not to exceed $89,068 in FY 2016 -2017 (General Fund and Library Developer Fees). (3) Authorize the City Manager to extend Contract No. 4729 to Innovative Interfaces, Inc., Amendment No. 4729D for library computer network system maintenance and issuance of blanket purchase order not to exceed $29,454 (General Fund) (4) Authorize the City Manager to extend ongoing service agreements, Amendment No. 3790L with J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division not to exceed $225,000 in FY 2016 -2017 (General Fund). (5) Authorize the City Manager to extend ongoing service agreement with JAS, Amendment No. 4695D to provide plan check and inspection consulting services for the Building and Safety Division not to exceed $60,000 in FY 2016 -2017 (General Fund). (6) Authorize the City Manager to extend ongoing service agreement with Hayer Consultants, Inc., Amendment No. 4907D to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division not to exceed $65,000 in FY 2016 -2017 (General Fund). 7 (7) Authorize the City Manager to extend ongoing service agreement with Michael Baker International, Amendment No. 4959B to provide professional planning consulting and interim staffing services for the City's Planning Division, not to exceed $147,000 in FY 2016 -2017 (General Fund). (8) Authorize the City Manager to extend ongoing service agreements with Westchester Medical Group /Center for Heart and Health, Amendment No. 3912H, to provide annual safety employees fitness for duty and executive physical examinations not to exceed $40,000 in FY 2016 -2017 (General Fund). (9) Authorize the City Manager to extend ongoing service agreement with York Risk Services Group, Amendment No. 3882F, to administer workers' compensation claims not to exceed $100,681.50 in calendar year 2017 (Workers' Compensation Fund). (10) Authorize the El Segundo Fire Department to waive the bidding process per El Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket purchase order to Bound Tree for medical and pharmaceutical supplies not to exceed $40,000 in FY 2016 -2017 (General Fund). (11) Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for one -year, Amendment No. 3881 B, to provide crossing guard services for the El Segundo School District not to exceed $92,286 in FY 2016 -2017 (General Fund). (12) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement No. 3313) to provide professional services related to sales and use tax for an amount not to exceed $81,000 in FY 2016 -2017 (General Fund). (13) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement No. 3399) to provide management services for The Lakes Golf Course for an amount not to exceed $96,000 in FY 2016 -2017 (Golf Course Enterprise Fund). (14) Authorize the City Manager to extend Agreement No. 4096 with TruGreen Landcare, Amendment No. 4096F, in a form approved by the City Attorney and issuance of a blanket purchase order to provide weekly landscape services for an amount not to exceed $181,000 in FY 2016 -2017 (General Fund). (15) Authorize the City Manager to issue a blanket purchase order for Agreement No. 4699 with West Coast Arborist to provide tree maintenance services for amount not to exceed $185,000 in FY 2016 -2017, with individual services billed based on the scope of work requested. (General Fund). (16) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $315,000 in FY 2016 -2017 (General Fund = $250,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). (17) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in an amount not to exceed $200,000 in total for the purchase of single jet water meters for the City's water system in FY 2016 -2017 (Water Enterprise Fund). (18) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company in an amount not to exceed $30,000 for the purchase of asphalt paving materials for Street Maintenance Division projects in FY 2016 -2017 (General Fund). (19) Authorize the issuance of a blanket purchase order to DataProse (Agreement No. 3227) to provide Water and Sewer divisions utility bill print and mail services for an amount not to exceed $30,000 in FY 2016 -2017 (Water & Wastewater (sewer) Enterprise Funds). (20) Authorize the City Manager to extend the ongoing Professional Service Agreement No. 4269 with Aerotek Professional Services, Amendment No. 4269L for providing temporary staffing service for the Public Works Department not to exceed $200,000 in FY 2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and Facility Maintenance Fund). (21) Authorize the City Manager to Amendment No. 3957B, Contract No. 3957 with Galls LLC for purchasing uniforms and equipment for the Police Department, not to exceed $60,000 in FY 2016 -2017 (General Fund). (22) Authorize the City Manager to execute a one -year contract with Professional Account Management, LLC, Amendment No. 4223A, for processing of parking citations /collections, not to exceed $55,000 in FY 2016 -2017 (General Fund). (23) Authorize the issuance of a blanket purchase order to Dooley Enterprises (Dooley), for the purchase of Winchester Ammunition. Dooley Enterprises supplies duty and training ammunition, not to exceed $40,000 in FY 2016 -2017 (General Fund). (24) Authorize the City Manager to execute a one -year contract Amendment No. 2546C and /or purchase order with Tyler Technologies for annual software licensing, maintenance, and support not to exceed $43,800 in FY 2016 -2017 (General Fund). (25) Authorize the City Manager to execute a one -year Contract No. 5209 and /or blanket purchase order with Active Network for annual licensing, maintenance and support not to exceed $34,000 in FY 2016 -2017 (General Fund). E Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann, approving Consent Agenda item 8. MOTION PASSED BY UNANIMOUS VOICE VOTE. F. NEW BUSINESS G. REPORTS — CITY MANAGER — The draft Work program will come before the Council in late October or November. Thanked Barbara Voss for her work on the Champions of Business event, mentioned the R1 committee is looking for community input, a survey is on the City's website, mentioned the Disaster Preparedness Fair will take place on Saturday, Oct. 15, 2016 at City Hall Plaza and invited the community to have Coffee with a Cop on Friday, October 7, 2016 at the Starbucks at El Segundo Plaza at 8:00 AM. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Mentioned in a short period of time, the Council dealt with the Imperial Street Project, adopted the budget for 2016 -2017, moved forward on the Aquatic Center, attended the EDAC meeting at Millennial Space and attended the Champions of Business event at Vista Mar and will attended the League of California Cities conference. Council Member Pirsztuk — Thanked the 2016 volunteers and mentioned the City is still accepting applications for the Technology Committee. Council Member Dugan — Commented on the El Segundo/Wiseburn Aquatic Center and mentioned there is a perception that we are getting the pool for free, he reminded the community this pool is not free and comes with a monetary commitment from the City and the South Bay Sports, Health & Recreation, non - profit organization. Mayor Pro Tern Boyles — Attending the Public Information Officer training in San Luis Obispo, mentioned the City is still accepting applications for the Arts and Cultural Committee, stated the Champions of Business event was incredible and gave a shout out to he and Carol Pirsztuk for almost winning their Bag -O Game. Mayor Fuentes — Mentioned the Council approved the DR Horton plan for the Imperial Street School site /project, mentioned the Aquatic Center Special Meeting and thanked the High School students for attending, attended the LADEC Aerospace Council, attended the ribbon cutting for Zero Solar, attended the Champion of Business event 10 and thanked the sponsors, speakers, businesses and all who attended the event, attended a Centennial Celebration committee meeting, attended the South Bay Area Chamber of Commerce Meeting, mentioned the Disaster Preparedness Fair on Saturday, October 15, 2016 and will be attending the League of California Cities Conference. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None MEMORIALS — None Council went back into Closed Session at 8:44 PM ADJOURNMENT at 10:00 PM Tracy Wea r, City Clerk 11