Loading...
CONTRACT 4505 Professional Services Agreement CLOSEDAgreement No. 4505 Agreement No. CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF EL SEGUNDO AND PACIFIC MUNICIPAL CONSULTANTS, "FMC" This AGREEMENT is entered into this _kZ --roll day of October, 2013, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and PACIFIC MUNICIPAL CONSULTANTS, "PMC," a California corporation ( "CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed twenty five thousand dollars ($25,000) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit `B," which is incorporated by reference. 2. SCOPE OF SERVICES, A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated herein. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY as specified in Exhibit "A ", Scope of Services, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "B ") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. Page l of 12 Agreement No. 4505 4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT represents that CONSULTANT has i. Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT represents that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. C. Although CITY has a duty to the public to independently review any environmental document, including, without limitation a negative declaration or draft EIR, prepared by CONSULTANT, that duty to the public, or the breach thereof, will not relieve CONSULTANT of its duties under this Section or any representation provided by CONSULTANT in this Agreement. 6. KEY PERSONNEL. A. CONSULTANT's key personnel assigned to perform work under this Agreement and their level of responsibility are as follows: Page 2 of 11 Agreement No. 4505 Trayci Nelson, Senior Project Manager B. The resume of each of the individuals identified in this Section are attached to this Agreement, collectively, as Exhibit"C,"and incorporated by reference. C. In the event CITY objects to the continued involvement with this Agreement by any of the persons listed in this Section, CONSULTANT agrees that it will replace such persons with individuals that are agreed to by CITY. 7. TERM. The term of this Agreement will be from October 1, 2013, to September 30, 2014. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit"A"; B. Termination as stated in Section 15. 8. TE1 E FOR PERFORMANCE. CONSULTANT will not perform any work under this Agreement until: A. CONSULTANT furnishes proof of insurance as required by this Agreement; and B. CITY gives CONSULTANT a written Notice to Proceed. C. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify CITY within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. CITY may, but is not required to, extend the completion time, when appropriate, for the completion of the contracted services. 10. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. Page 3 of 11 Agreement No. 4505 12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 13. PROJECT COORDINATION AND SUPERVISION. A. Philip O. Carter will be responsible for negotiations and contractual matters with CITY's Project Manager. B. Al Warot will be assigned as Project Manager and will be responsible for job performance and coordination with CITY's Project Manager. C. Kimberly Christensen, AICP, Planning Manager will be assigned as CITY's Project Manager and will be personally in charge of and personally supervise or perform the technical execution of the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONSULTANT's Project Manager. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination will be in writing. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings,maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. E. By executing this document, CONSULTANT waives any and all claims for Page 4 of 11 Agreement No. 4505 damages that might otherwise arise from CITY's termination under this Section. 16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSUU17ANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT s completed work product,for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or city without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties, 18. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify, including, without limitation, CITY's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including; without limitation, reasonable attorney's fees), injuries,or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any suins paid out in settlement or otherwise. HL Exclusion for CEQA Actions. Notwithstanding the • foregoing, CONSULTANT need not indemnify, defend, or hold CITY harmless in Page 5 of 11 0 Agreement No. 4505 CEQA actions initiated pursuant to Public Resources Code §§ 21167 and 21168 where CONSULTANT's work may form the basis of a lawsuit. However, should CONSULTANT's work, as contemplated by this Agreement, contain errors or omissions that results in an adverse ruling against CITY, CONSULTANT agrees to indemnify and hold CITY harmless to the extent provided for in Section 18(A)(i). B. For purposes of this section "CITY" includes CITY's officers, officials and employees,. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21. AUDIT OF RECORDS. A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. Page 6 of 11 Agreement No. 4505 B. Upon inspection, CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements of this Section. CONSULTANT will be given a reasonable amount of time to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures will result in immediate termination of this Agreement. C. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 22. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tyne of Insurance Limits (combined single) Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement. B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Commercial General Liability policy will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88. Such insurance will be on an"occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty(30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto) or an acceptable equivalent. D. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a"claims made basis," CONSULTANT will continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by City arising Page 7 of 11 Agreement No. 4505 out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of"A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate. 23. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25.NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY: CONSULTANT: City of El Segundo Planning &Building Safety Pacific Municipal Consultants (PMC) Department 350 Main Street 2729 Prospect Park Drive, Suite 220 El Segundo, CA 90245-3813 Rancho Cordova, CA 95670 Attention: Kimberly Christensen,AICP, Attention: Philip O.Carter,President Planning Manager Phone: (310) 524-2340 Phone: (916) 361-8384 Fax: (310) 322-4167 Fax: (916) 361-1574 Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed Page 8 of 11 Agreement No. 4505 to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County or in the Federal District Court in the District of California in which Los Angeles County is located. 29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are three (3) Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Proposal for Services/Scope of Work; B. Exhibit B: Budget; and C. Exhibit C: Resumes. 31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 33. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. Page 9 of 11 Agreement No. 4505 34. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 35. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 38. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. -CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. [Signatures on next page] Page 10 of 11 Agreement No. 4505 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY Olj, *L SEGUNDO PACIFIC MUNICIPAL CONSULTANTS, "PMC" a gen law a California . rporation Greg rpente Philip . Carter, Cit trtager President a J Ier I�e ettf, Secretary ATTEST: r Taxpayer ID No. 68-0348252 T'rac a er, Cit Clerl APPROVED 0 MARK D. H ` it ttorrley By: _w Karl H Berger,-Xs-1 tart City Attomey P.Tlanning do Building Safety\Planning-Old\Consultant Ping Services\PMC(Pacific Municipal Consultants)12013-201412013- 2014 PMC Planning Services Contract.doc Page 11 of 11 Agreement No. 4505 Exhibit A Scope Of Services Agreement No. 4505 September 26, 2013 Sam Lee, Director of Planning& Building Safety Planning& Building Safety Department CITY OF EL SEGUNDO 350 Main Street El Segundo, CA 90245-3813 RE: CONTRACT PLANNING ASSISTANCE Dear Mr. Lee: Pursuant to our meeting of last week, Pacific Municipal Consultants (PMC) is pleased to submit this letter proposal to provide contract planning assistance to the City of El Segundo. PMC particularly welcomes the opportunity to submit this proposal since the services being requested by the City have been a mainstay of PMC's business since its establishment in 1995. Over the past 18 years, PMC has become a recognized leader and innovator in the delivery of contract planning services in California, while providing such services to nearly 100 public agencies across the state. Our experience in performing discretionary development application processing for California communities is unsurpassed. We understand the City of El Segundo is seeking the services of a senior project manager—level planner to process discretionary development applications as a seamless extension of City staff. The desired planner would serve as an adjunct to the City's planning manager and perform case processing under the general direction of the planning manager and the director of planning and building safety. However, the planner would need to be capable of working independently and with minimal direct supervision in order to minimize the demands placed on City staff. The planner should possess strong research, writing, and presentation skills and be capable of shepherding large, complex projects through the development and environmental review process, from application intake to Planning Commission and City Council action. It is with this understanding of the City's needs that PMC is offering one of our senior project managers to serve as a lead planner for discretionary development application processing. PMC would assign one of our recently hired senior project managers, Trayci Nelson, to serve in this capacity. As you already know, Trayci has been processing land use entitlements for development projects in El Segundo for the last six years. She has served as the lead case planner for a number of projects including. • 199 North Continental Boulevard Specific Plan • 540 East Imperial Avenue Specific Plan • Grand/Continental Campus Specific Plan (Mattel) • 888 North Sepulveda Boulevard Specific Plan • Chevron Central Reliability Center and Tool Room/Instrument and Electric Shop • Aloft Hotel 3900 Kilroy Airport Way,Suite 120-Long Beach,CA 90806•(562)200-7165 Agreement No. 4505 Sam Lee, Director of Planning&Building Safety September 26,2013 Page 2 This experience has enabled Trayci to become intimately familiar with the City's procedures for processing discretionary development applications, and the City's expectations when performing application processing. Her resume is enclosed. Trayci's services would be provided to the City of El Segundo on an hourly, bifurcated basis: $95.00 per hour for work performed on on-going projects and $120.00 per hour for work performed on new projects. These hourly rates are fully burdened, and the City will not be charged extra for travel or other indirect/overhead costs. Trayci would be available on an as-needed basis. However, based on her work schedule in El Segundo over the past several years, it is anticipated that she would devote a minimum of 24 hours of effort per week to processing applications for the City. It is further anticipated that the City will realize full recovery of our costs for processing applications through the payment of developer deposits. PMC's Deltek Vision financial software will allow application processing costs to be tracked and billed on a project-by-project basis.This software will enable PMC to inform the City if and when additional funds need to be deposited. Conversely, any unused deposits would be refunded to applicants. PMC truly appreciates your consideration and the opportunity to offer our professional planning services to the City of El Segundo. We look forward to having Trayci continue to process discretionary development applications for the City, but as a representative of PMC. If you have any questions, please contact Al Warot at(562) 200-7169 or awarot @pmcworld.com. Sincerely, /Z . <-, 04,q V W M. Philip O. Carter Albert V. Warot President Managing Director POC:aw:sw:ag HCalifornia,State of1El Segundo,City of\P13-0921 Contract Planning Services%Contract Planning Assistance Letter Proposal_AG.doox Agreement No. 4505 EXHIBIT A SCOPE OF SERVICES The tasks that may be performed by PMC in providing planning application and permit processing and other planning services to the City of El Segundo, include the following: • Conduct project site visits and communicate directly with applicants regarding the specific requirements and/or information necessary to process applications; • Review and determine completeness of applications received; • Review proposed development plans for compliance with City's General Plan, zoning regulations, and any applicable design guidelines or Specific Plan requirements; • Review proposed development plans for conformance to the Citys development policies and standards contained in the General Plan and zoning regulations, respectively; • Coordinate the City's interdepartmental review of proposed projects; • Meet with applicants to discuss their projects and any suggested design changes, as necessary; • Prepare Initial Studies and Negative Declarations or Mitigated Negative Declarations pursuant to the requirements of the California Environmental Quality Act (CEQA); • Process and Review Environmental Impact Reports (EIRs), Subsequent EIRs, Supplemental EIRs, or EIR Addendums prepared by other consultants; • Prepare staff reports, including conditions of approval and recommendations, for consideration and action by the Planning Commission and City Council; • Prepare Planning Commission and City Council resolutions and/or ordinances related to proposed development projects and CEQA document certification; Agreement No. 4505 • Prepare other documents related to Planning Commission and City Council decisions relevant to development projects; • Prepare and coordinate the posting, publication and mailing of all required public notices; • Coordinate the distribution of project-related documents to outside agencies, as required; • Schedule and assist in conducting public workshops/EIR scoping meetings, as deemed necessary; • Schedule and assist in conducting public hearings before the Planning Commission and City Council; • Coordinate the preparation and filing of all required notices with the State Clearinghouse and/or County Clerk; • Respond to public inquiries for zoning and other planning related information and otherwise assist with the operation of the City's one stop permit center; and • Perform other related tasks as assigned by the Planning Manager and/or the Director of Planning and Building Safety. These services will be provided using City facilities and equipment in the City of El Segundo Planning and Building Safety Department offices at 350 Main Street. Agreement No. 4505 Exhibit B Budget Agreement No. 4505 EXHIBIT B COMPENSATION PMC will perform the Scope of Services on an hourly basis. Lunch breaks will not be charged to the City. The maximum compensation cannot exceed $25,000.00 without prior City Council approval. The hourly rates to be charged for Trayci Nelson, Senior Project Manager: $95.00 per hour for existing on-going projects as follows: 1. 888 Sepulveda Blvd, Specific Plan project (Environmental Assessment No. EA-997); 2. Mattel Specific Plan project(Environmental Assessment No. EA-986); and 3. Bixby project (Environmental Assessment No. EA-1039). $120 per hour for new projects as assigned. Agreement No. 4505 Exhibit C Resumes Agreement No. 4505 TRAYCI A. NELSON Senior Project Manager Ms. Nelson has more than 26 years of experience in both current planning and environmental analysis.As a highly experienced project/case manager, EDUCATION she has provided current planning services to a number of cities BS,Urban and Regional Planning, throughout Los Angeles County,Orange County,and the Inland Empire. California state Polytechnic Her most recent public sector planning assignment has been with the City University,Pomona of El Segundo Planning and Building Safety Department,where she has served as a case manager for multiple high-profile development projects over the last 6 years. Prior to her work in the City of El Segundo, Ms. Nelson's contract planning assignments included the Cities of Rancho Palos Verdes, Malibu,Avalon, Fountain Valley, Hawthorne,and Santa Monica.While on these assignments, her responsibilities included complex case processing of large commercial and industrial projects,specific plans,residential subdivisions,and other entitlement applications;design review;code enforcement;public presentations;and overseeing Rancho Palos Verdes's View Restoration and Preservation Program.She has managed and assisted on projects including general plans,specific plans,housing studies,and environmental documents(CEQA and NEPA). In addition to current planning,Ms. Nelson's experience includes the management and preparation of various project-and program-level environmental documents in compliance with CEQA and NEPA.She has prepared environmental documents for numerous public agencies, including the Cities of Los Angeles, Santa Barbara, Pasadena,West Hollywood, Fontana, and Irvine,the County of Los Angeles,the County Sanitation Districts of Los Angeles County,the San Bernardino County Solid Waste Management Department,and the Bureau of Land Management. r°EI Agreement No. 4505 TRAYCI A. NELSON RELEVANT PROJECT EXPERIENCE Senior Project Manager City of El Segundo.Manager oFlarge/complex development projects and day-to-day case management.Major case management assignments include: • 540.East Imperial Avenue Specific Plan, Case Manager. Processed the entitlements,prepared the Specific Plan,and managed the preparation of the EIR for this 5.65-acre project adjacent to LAX.The project was a surplus school site approved for a 300-unit senior/assisted living housing project. • 199 North Continental Boulevard Specific Plan,Case Manager. Processed the entitlements and prepared the Specific Plan for this 2-acre project area located within the 10-acre Northrop Tower sire. • Grand/Continental Campus Specific Plan(Mattel),Case Manager. • 888 North Sepulveda Boulevard Specific Plan,Case Manager. • Chevron Central Reliability Center and Tool Room/Instniment and Electric Shop,Case Manager.Managed the preparation of the IS/MND and processed the entitlements for the Chevron El Segundo refinery upgrade project located on a 10-acre portion of the existing refinery site. • Aloft Hotel,Case Manager.Processed the entitlements and managed the preparation and adoption of an IS/MND for two iterations of the project. City of Rancho Palos Verdes.Manager of the City's View Restoration and Preservation Program. Cities of Avalon,Big Bear Lake,El Segundo,Fountain Valley, Grand Terrace, Hawthorne,Lake Forest,Loma Linda,Malibu,Rancho Palos Verdes,Redlands, Santa Monica,and Temecula,Town of Apple Valley Environmental Planning In the environmental services area, Ms.Nelson has managed and assisted with the preparation of environmental documents for cities throughout Southern California and Arizona, including: • City of Los Angeles, Granada Hills-Knollwood District Plan Revision EIR • Los Angeles County, Golden Gate Theater EIR • Bureau of Land Management, Cajon Pipeline EIR/Environmental Impact Statement(EIS) Agreement No. 4505 • City of Whittier,Greenleaf Avenue Uptown Whittier EIR T R A YC I A. NELSON • City of Santa Barbara,Long-Term Water Supply Project EIR Senior Project Manager • City of Pasadena, General Plan EIR • City of Los Angeles Community Redevelopment Agency(CRA),Pico Union Block 6 EIR • City of Los Angeles,Alameda District Plan EIR • City of Irvine, General Plan EIR • County Sanitation Districts of Los Angeles County,Intermodal Facility and Waste-by-Rail Disposal System EIR • County Sanitation Districts of Los Angeles County,Joint Dutfall System 2010 Master Facilities Plan EIR • City of Chino, Grove Avenue EIR • City of Chino,Majestic Spectrum EIR • California State University,San Bernardino Environmental Assessments • City of Pomona,Pomona Regional Mall EA • Town of Apple Valley,White Mountain Specific Plan EA • City of Los Angeles,Los Angeles Community Plan Revision Program Master Environmental Assessment(MEA)and EIR • City of Fontana, Fontana Landing Specific Plan EIR • San Bernardino County Solid Waste Management Department,Yermo Landfill Closure Plan Initial Study • Cities of Bullhead City,Lake Havasu City,and Yucca,Arizona—various environmental assessments for water supply and roadway improvement projects Agreement No. 4505 T R A Y C( A. N E L S 0 N Advance Planning and Housing Studies Senior Project Manager City of Escondido, Housing Element,Project Manager.Responsible for preparation of the Housing Element(At-Risk Housing Analysis) and management of the consultant charged with preparation of the other sections. City of West Hollywood,Melrose Triangle Specific Plan. Cities of Ontario and Escondido.Responsible for the preparation of the Comprehensive Housing Affordability Strategies(CHAS). City of Brawley,Housing Element.Responsible for the preparation of the available land inventory,potential housing site analysis,and housing constraints analysis contained in the updated Housing Element. City of El Segundo,Housing Element.Responsible for the preparation of the available land inventory,potential housing site analysis,and housing constraints analysis contained in the updated Housing Element.Managed the overall update process.