2016 Oct 18 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 18, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Consideration and possible action to interview candidates for the Arts and
Culture Advisory Committee and Technology Committee.
(Fiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointments at the 7:00
p.m., November 1, 2016 City Council meeting, if any; and /or 3) Alternatively, discuss
and take other action related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters.
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DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association and Executive and Management/Confidential Employees.
Agency Designated Representative: Steve Filarsky and City Manager, Greg
Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and Possible action to interview candidates for the Arts and Culture
Advisory Committee and Technology Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates.
2. Announce appointments at the 7:00 p.m., November 1, 2016 City Council meeting, if
any
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Application of candidates
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Arts and Culture Advisory Committee — Five positions
Technology Committee — Five positions
Candidate
A 1 in to: CCBs
1. Tom Vanek (5:00)
Technology Committee
2. Katharine Nyhus (5:15 )
Arts and Culture Advisory Committee
3. Sally Martin (5:30)
Arts and Culture Advisory Committee
4. Jack Ashworth (5:45)
Arts and Culture Advisory Committee
5. Brian Mitchell (6:00)
Arts and Culture Advisory Committee
6. Kenneth Chancey (6:15)
Arts and Culture Advisory Committee
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 18, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Don Brann
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PRESENTATIONS
a) Presentation — El Segundo Police Chief related to Coyotes within the City of El
Segundo.
b) Proclamation — Make a Difference Day, October 22, 2016, community service
City Council urges citizens to gather with Tree Musketeers to care for the Trees
to the Sea.
c) Presentation — Mr. Coleman, Regional USPS Manager of Operations and Cindy
Campano, Postmaster of Bay Cities Post Office
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
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C:
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action on a public hearing to modify Paramedic
Transport Rates and Fees. The proposed increase would partially recover
operational costs to administer the El Segundo Paramedic Ambulance
Transport Program.
(Fiscal Impact: $683,000.00 Revenue)
Recommendation — 1) Conduct the public hearing; 2) Adopt the Resolution
approving the revised rate schedule; and /or 3) Alternatively, discuss and take
other action related to this item.
2. Consideration and possible action regarding introduction and first reading
of an Ordinance amending Title 8 of the El Segundo Municipal Code to
regulate parking of oversized vehicles, recreational vehicles, detached
trailers; establish a registration /permit process; and prohibit the placement
of electrical cords, cables and similar items between such vehicles and
nearby property.
Fiscal Impact: Not to exceed $4,000.00
Recommendation — 1) Conduct a public hearing; 2) Take public testimony and
other evidence as presented; 3) Introduce the proposed Ordinance amending the
El Segundo Municipal Code Title 8; and /or 4) Alternatively, discuss and take
other possible action related to this item
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3013233 through 3013435 on Register No. 1 in the total
amount of $1,399,400.43 and Wire Transfers from 09/26/16 through 10/09/16
in the total amount of $1,337,095.92.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
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4. Regular City Council Meeting Minutes of September 20, 2016, Special
Meetina Minutes of September 28. 2016
Recommendation — Approval.
5. Consideration and possible action to award RFP No. 16 -01 (Police
Department Towing and Storage Services) to Van Lingen Towing as the
City's primary tow contractor and authorize the City Manager to execute a
three (3) year agreement in a form approved by the City Attorney with three,
one year extensions for a maximum contract term of six years.
(Fiscal Impact: None).
Recommendation — 1) Award three (3) year contract to Van Lingen Towing as
the City's primary tow contractor; 2) Authorize the City Manager to execute an
agreement in a form approved by the City Attorney with Van Lingen Towing;
and /or, 3) Alternatively discuss and take other action related to this item.
6. Consideration and possible action to approve Final Vesting Parcel Map No.
73563, a commercial subdivision to merge 13 existing adjoining lots into
one parcel located at 215 -275 Main Street.
(Fiscal Impact: N /A)
Recommendation — 1) Adopt the proposed resolution, approving a Final Vesting
Map No. 73563, and authorizing the Director of Planning and Building Safety and
the City Clerk to sign and record said Map; and /or 2) Alternatively, discuss and
take other possible action related to this item.
7. Consideration and possible action to 1) adopt a Resolution approving
Plans and Specifications for installation of a Sewer Force Main at the
Lifeguard Station, Project No. PW15 -14; 2) adopt a Resolution waive the
bidding requirements pursuant to ESMC §1 -7 -1; 3) authorize the City
Manager to enter into an easement and reimbursement agreement with
Chevron for the construction of the lifeguard station sewer force main; and
4) award a standard Professional Services Agreement to AKM Consulting
Engineers for construction inspection services and related pump design
services.
(Fiscal Impact: $959,064.00)
Recommendation — 1) Adopt the attached Resolution approving Plans and
Specifications for installation of a Sewer Force Main at the Lifeguard Station,
Project No. PW15 -14; 2) Adopt a Resolution waiving the bidding requirements
pursuant to ESMC §1 -7 -1; 3) Authorize the City Manager to enter into an
easement and reimbursement agreement with Chevron for the construction of
the lifeguard force main in the amount of $826,560.00 and approve an additional
$82,656.00 for construction - related contingencies; and 4) Authorize the City
Manager to execute a standard Professional Service Agreement, in a form as
approve by the City Attorney, with AKM Consulting Engineers in the amount of
$49,848.00 for construction inspection of the force main and related pump design
services; and /or 5) Alternatively, discuss and take other possible actions related
to this item.
VA
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8. Consideration and possible action to adopt a Resolution establishing a
Complete Streets Policy for the City of El Segundo.
(Fiscal Impact: N /A)
Recommendation — 1) Adopt a Resolution establishing a Complete Street Policy
for the City of El Segundo; and /or 2) Alternatively, discuss and take other
possible actions related to this item.
9. Consideration and possible action to adopt Ordinance No. 1522, approving
Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03, and
Development Agreement Amendment No. DAA 16 -01 for DA No.10 -02
amending the 540 East Imperial Avenue Specific Plan and Development
Agreement
(Fiscal Impact: $1,000,000 public benefit contribution)
Recommendation — 1) Waive second reading and adopt Ordinance No. 1522 for
Environmental Assessment No. EA -1154, SPA No. 16 -01 for SP No. 10 -03, and
DAA No. 16 -01 for DA No.10 -02; and /or, 2) Alternatively, discuss and take other
possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Mayor Pro Tern and Council Member Brann
Council Member Brann —
Council Member Pirsztuk —
M.
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
10. Consideration and possible action by City Council to support a resolution
declaring opposition to California State Ballot Proposition 57. "The Public
Safety and Rehabilitation Act of 2016."
Fiscal Impact: N/A
Recommendation — 1) Adopt a resolution declaring opposition to California State
Ballot Proposition 57; and /or 2) Alternatively, discuss and take other action
related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
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POSTED:
DATE: ID ' i � "-
TIME:
NAME:
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a) Presentation — El Segundo Police Chief related
to Coyotes within the City of El Segundo.
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a" QLitp of Oft begunbo, California
WHEREAS, Make a Difference Day is the nation's largest national day of community
service where citizens are encouraged to get involved with their favorite
local non - profit organizations; and
WHEREAS, Volunteers from around the country will unite in a common mission to
improve the lives of others on Make a Difference Day, Saturday, October
22, 2016; and
WHEREAS, El Segundo is the birth place of the youth environmental movement as a
result of local children taking action to protect the environment in their
community; and
WHEREAS, Tree Musketeers cares for more than 1,000 local trees in and around El
Segundo; and
WHEREAS, Tree Musketeers sets to engage the El Segundo community to preserve the
environment; and
WHEREAS, "Trees to the Sea" on Imperial Highway fortifies the green pollution barrier
between El Segundo and LAX.
NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El
Segundo, California hereby proclaim October 22, 2016 as MAKE A DFFERENCE DAY in
El Segundo and urge citizens tall and small to gather with Tree Musketeer on Saturday at 9:30
a.m. to volunteer and help care for the Trees to the Sea.
Mayor Suzanne Fuentes
Mayor Pro Tem Drew Boyles Council Member Michael Dugan
Council Member Carol Pirsztuk Council Member Don Brann
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c) Presentation — Mr. Coleman, Regional USPS
Manager of Operations and Cindy Campano,
Postmaster of Bay Cities Post Office.
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action on a public hearing to modify Paramedic Transport Rates and
Fees. The proposed increase would partially recover operational costs to administer the El
Segundo Paramedic Ambulance Transport Program.
RECOMMENDED COUNCIL ACTION:
1. Conduct the public hearing;
2. Adopt the Resolution approving the revised rate schedule;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Current Los Angeles County Ambulance Transport Rate Structure with attachments
2. Resolution Adopting New Paramedic Fees
FISCAL IMPACT: To Be Determined — See discussion below
Amount Budgeted: $683,000 (Revenue)
Additional Appropriation: Unknown
Account Number(s): 001 - 300 - 0000 -3843
ORIGINATED BY: Chris Donovan, Fire Chief Gp_
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
On September 6, 2016 the City Council directed staff to adjust the El Segundo Paramedic
Ambulance Transport Program fees and waive any co -pay for residents only, re- enacting the City's
policy prior to 2014. To offset this reduction in revenue, Council further directed staff to amend
the rates to include the additional services identified in the Los Angeles County ambulance
transport rates, provided that these fees would be paid by the insurers and non - residents only.
The Los Angeles County Department of Health Services evaluates ambulance transport rates at
least annually to reflect increased costs of operations and to consider appropriate fees for service.
The Emergency Medical Services Agency has historically based the modification of rates for
ambulances on the average in the percentage changes of the Transportation line item and the
Medical Care line item of the Consumer Price Index (CPI) for All Urban Consumers, Western
Region. On May 24, 2016, the EMS Agency adopted a revised rate schedule, which is attached
for reference.
It is difficult to estimate the increase in fees, given the fact that the residential co -pay portion of
fees will be waived, however the trend shows ambulance transport revenues continue to climb.
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The 2014 -15 anticipated revenue was $636,313 and we have closed the year with revenues of
$785,742 (4.4% increase). Given the increase in call volume and the new fee structure, allowing
the collection for all recognized ambulance transport services, is anticipated that revenues will
grow above $800,000 annually.
The proposed rates and formula for an annual adjustment align with current medical billing and
insurance reimbursement practices. Furthermore, these new rates partially recover operational
costs to administer the El Segundo Paramedic Ambulance Transport Program. Pursuant to
Government Code § 66019, the City made data available regarding the cost of providing services
for the subject fees 10 days before this public hearing. If adopted, the new fee schedule would
take effect after 60 days per State law.
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May 24, 2016
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
APPROVAL OF ORDINANCE TO AMEND THE COUNTY CODE,
TITLE 7- BUSINESS LICENSES,
CHAPTER 7.16, AMBULANCES
(ALL SUPERVISORIAL DISTRICTS)
(3 VOTES)
SUBJECT
Request approval of an ordinance to amend County Code, Title 7, Business
Licenses, Chapter 7.16, Ambulances, Sections 7.16.280, 7.16.310, 7.16.340
and 7.16.341 to allow the Department of Health Services' Emergency Medical
Services Agency to revise the rates and the methodology for modifying the
rate schedule for ambulances.
17
The Honorable Board of Supervisors
5/24/2016
Page 2
IT IS RECOMMENDED THAT THE BOARD AFTER THE PUBLIC HEARING,
Approve and adopt the attached ordinance change (Exhibit 1) to County Code Title 7, Business
Licenses, Chapter 7.16, Ambulances, to amend the rates in County Code Section 7.16.280, Rate
Schedule for Ambulances, and County Code Section 7.16.310, Special Charges, as listed in
Attachment A, as well as to amend various provisions in County Code Sections 7.16.280, 7.16.310,
7.16.340, and 7.16.341 related to the modification of rates.
PURPOSE /JUSTIFICATION OF RECOMMENDED ACTION
On July 21, 2015 the Board approved a motion, instructing the Director of the Department of Health
Services' (DHS) to have the Emergency Medical Services (EMS) Agency provide a report on the
impact of the minimum wage increase to the Emergency Medical Transport System. In the final
report to the Board, the EMS Agency identified changing the methodology used to calculate the
maximum rates chargeable as the most tangible action to address the increased cost to ambulance
company operations from the minimum wage increase. This report also identified the need to amend
the ambulance ordinance to carve out a maximum allowable rate for emergency ambulance
transportation originating from an emergency 9 -1 -1 call, as the readiness cost greatly impacts the
cost of this service.
The EMS Agency has historically based the modification of rates for ambulances on the average in
the percentage changes of the Transportation line item and the Medical Care line item of the
Consumer Price Index (CPI) for All Urban Consumers, Western Region. In addition to proposing an
adjustment to the base rates to account for the change in minimum wage, the EMS Agency has
taken the opportunity to propose changes to County Code Sections 7.16.280, Rate Schedule for
Ambulances; 7.16.310, Special Charges; 7.16.340, Modification of Rates; and 7.16.341, Period Base
Rate Review, last changed in 1994. The proposed rates and formula for an annual adjustment align
with current medical billing and insurance reimbursement practices.
Current reimbursement practices by payors do not provide for reimbursement for certain individual
line items as delineated in County Code Sections 7.16.280 and 7.16.330, such as Code 2,
backboards, cervical collars, and bandages; thus, the EMS Agency proposes these rates be deleted
from the County Code. To address this issue of non - reimbursement of certain individual line items,
the proposed rates are based on adding the common line item components of each transport to the
basic fees and in essence bundling these charges into a Basic Life Support (BLS) emergency 9 -1 -1
or non - emergency rate, an Advanced Life Support (ALS) emergency 9 -1 -1 or non - emergency rate
and Specialty Care Transport (SCT) rates. However, line items that are recognized by payors, such
as mileage, are preserved in the proposed rates.
The proposed rate changes for BLS, ALS and SCT rates were determined taking into account the
addition of common line items and percent of salary increase reflective of the County Code Section
8.100.040, Minimum Wage, and the percentage of an ambulance company's operating expenses
attributed to employee salary and benefits. With the passage of the Minimum Wage Ordinance, the
impact to Ambulance Operators is significant as, on average, seventy -five (75) percent of an
ambulance company's operating expenses are related to salaries and employee benefits, as
determined by evaluating information of a sampling of current ambulance companies and in
discussions with the Los Angeles County Ambulance Association representing private ambulance
companies operating in Los Angeles County. The largest portion of an ambulance compan�s
workforce is comprised of Emergency Medical Technicians and this staff is paid minimum wage. The
proposed rate changes serve to help mitigate this impact of the increase in minimum wage.
irz
The Honorable Board of Supervisors
5/24/2016
Page 3
In addition, a higher fee was established for an emergency 9 -1 -1 response for both ALS and BLS in
order to be consistent with the MediCare reimbursement practice of assigning a higher relative value
unit for emergency 9 -1 -1 transports. This fee takes into account the added cost of readiness in order
to meet the mandated response time of 8 minutes and 59 seconds.
The proposed changes to County Code Section 7.16.340, Modification of Rates define how the
annual review of the rates are adjusted consistent with the percentage change of the minimum wage,
as delineated in County Code Section 8.100.040, Minimum Wage, as well as with the percentage
change in the Transportation or Medical Care line items of the CPI for Urban Consumers, West
Region, as applicable. DHS proposes to delete County Code Section 7.16.341, Period Base Rate
Review, to streamline the process of modifying rates and ensure that any changes in allowable
charges reflect actual industry influences.
Approval of the recommendation will amend the County Code to: 1) establish base ambulance rates
for emergency and non - emergency transports; 2) make changes to all rates including increases,
decreases, and deletion of select rates, and 3) change how rates are modified on an annual basis.
Implementation of Strategic Plan Goals
The recommended actions support Goal 2, Community Support and Responsiveness, of the
County's Strategic Plan.
FISCAL IMPACT /FINANCING
There is no fiscal impact to the County.
FACTS AND _PROVISIONS /LEGAL REQUUI_REMENTS
State law, including the EMS System and the Prehospital Emergency Medical Care Personnel Act
(EMS Act), found under California Health and Safety Code Section 1797, et. seq., provides the
County with the necessary legal authority for the proposed amendments.
A local agency is required to hold a public hearing at which oral or written presentations can be
made pursuant to the California Government Code (Government Code), Section 66018. The
Executive Office of the Board of Supervisors, in accordance with Government Code Section 6062
(a), published an official notice of the time and place of said meeting, including a general explanation
of the fees to be established or revised.
County Counsel has reviewed and approved Exhibit I.
CONTRACTING PROCESS
Not applicable because this is an ordinance to amend County Code, not an Agreement.
IMPACT ON CURRENT SERVICES (OR PROJECTS}
WE
The Honorable Board of Supervisors
5/24/2016
Page 4
If approved, the new and amended County Code provisions for ambulance rates and modification of
ambulance rates will be enacted thirty (30) days following the Board's approval with new rates being
effective July 1, 2016.
Respectfully submitted,
Mitchell H. Katz, M.D.
Director
MHK:KH:CC
Enclosures
c: Chief Executive Office
Executive Office, Board of Supervisors
County Counsel
Auditor - Controller
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ATTACHMENT A
COUNTY OF LOS ANGELES
DEPARTMENT OF HEALTH SERVICES
EMERGENCY MEDICAL SERVICES (EMS) AGENCY
Ambulance Rates For One Patient
Current Rate I
Proposed Rate
Rate Schedule for Ambulances:
Response to call with equipment and personnel at an advanced life
support (ALS) level3
$1,561.00
Delete Rate
Response to a non - emergency call with equipment and personnel at
N/A
$1,776.00
an advanced life support (ALS) leve13
Response to an emergency 9 -1 -1 call with equipment and personnel
N/A
$1,900.00
at an advanced life support ALS level3
Response to call with equipment and personnel at a basic life
$1,012.75
Delete Rate
support (BLS) level3
Response to a non - emergency call with equipment and personnel at
N/A
$1,183.00
a basic life support BLS level3
Response to an emergency 9 -1 -1 call with equipment and personnel
N/A
$1,268.00
at a basic life support BLS level3
Code 3 (or emergent) used during response or transport, per
$126.75
Delete Rate
incident3
Code 2 (or non - emergent) used during response or transport per
$50.00
Delete Rate
incident3
Mileage Rate. Each mile or fraction thereof
$18.50
$18.00
Waiting Time. For each 15- minute period or fraction thereof after
the first 15 minutes of waiting time at the request of the person
$50.00
Delete Rate
hiring the ambulance
Waiting Time. For each 30- minute period or fraction thereof after
the first 30 minutes of waiting time at the request of the person
N/A
$100.00
hiring the ambulance
Standby Time. The base Rate for the prescribed level of service
and, in addition, for each 15- minute period or fraction thereof after
$47.75
Delete Rate
the first 15 minutes of standby time
Standby Time. The base Rate for the prescribed level of service
and, in addition, for each 30- minute period or fraction thereof after
N/A
$96.00
the first 30 minutes of standby time
'Last revised on May 14, 2015, effective July 1, 2015, in accordance with the current methodolgy set forth in
County Code Section 7.16.340- Modification of rates.
2Revised rates are based in part on the Minimum Wage increase and the Consumer Price Index for Urban
Consumers, West Region, Medical Care and Transportation line items, as applicable.
3ALS /BLS rates are now two rates to differentiate between non - emergency and 9 -1 -1 emergency services.
4Time period increased to 30 minutes, since 15 minute wait time is customary and acceptable.
Pa`b 1 of 2
Ambulance Rates For One Patient
Current Rate'
Proposed Rate
Special Charges:
Request for service after 7:00 p.m. and before 7:00 a.m. of the next day will
be subject to an additional maximum charge of6
$82.25
$20.00
Persons requiring oxygen shall be subject to an additional maximum charge'
per tank or fraction thereof
$63.75
Delete Rate
Persons requiring oxygen shall be subject to an additional maximum charge
per tank or fraction thereof and oxygen delivery equipment to include nasal
N/A
$92.00
cannula and /or oxygen mask, of6
Backboard, splints, KED7
$49.75
Delete Rate
Tractions lints
$90.00
Delete Rate
Transport—noncompany staff medical ersonnel —first one -half hour
$31.75
Delete Rate
Neonatal transport
$189.75
$190.00
Ice packS7
$26.50
Delete Rate
Bandages, dressin 7
$26.50
Delete Rate
Oxy.qen cannula /mask?
$26.50
Delete Rate
Cervical collar?
$44.75
Delete Rate
Obstetrical kit'
$48.75
Delete Rate
Burn kit'
$48.75
Delete Rate
Nurse critical care transport—per hour9
$226.25
Delete Rate
Volume ventilator
$170.75
$176.00
Respiratory therapist for the first three hours, and $117.25 per hour after
$257.75
Delete Rate
the first three hours9
Registered Nurse or Respiratory Therapist Specialty Care Transport with
equipment and personnel for up to three (3) hours of transportation time9
N/A
$2,137.00
Registered Nurse and Respiratory Therapist Specialty Care Transport with
N/A
$2,416.00
equipment and personnel for up to three (3) hours of transportation times
Registered Nurse and /or Respiratory Therapist for per hour after the first
three hours9
N/A
$114.00
Pulse oximeter7
$86.00
Delete Rate
Infusion pump (per line'
$86.00
Delete Rate
Automated external defibrillator (AED 7
$86.00
Delete Rate
Continuous positive airway pressure (CPAP)7
$86.00
Delete Rate
Disposable Medical Su lies'
N/A
$27.00
6Proposed rate is lower than the current rate because services were bundled to incorporate the customary items utilized for
each category of service and a portion of this fee was added to the bundled ALS or BLS rate.
6New proposed rate now includes the disposable supplies (i.e. nasal canula and /or oxygen mask) associated with oxygen
delivery.
These medical supply item rates are being deleted since these items are all disposable or the rate was for a disposable
supply component of the equipment. Now a single disposable medical supply fee is proposed to simplify billing.
6This rate is being deleted as the extra personnel are already accounted for in the proposed ALS rates or the new proposed
bundled rate for specialty care transports.
9These items were changed to bundle the costs of the transport and personnel. Currently, ALS transport and
Nurse /Respiratory Therapist are billed separately,
PaW2of2
RESOLUTION NO.
A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR
THE EL SEGUNDO FIRE DEPARTMENT TO RECOVER
COSTS INCURRED FROM PROVIDING PARAMEDIC
TRANSPORT SERVICES.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various provisions of
California law.
B. Pursuant to Government Code § 66019, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
ten (10) days before the public hearing held on October 18, 2016.
C. On October 18, 2016, the City Council heard public testimony and
considered evidence in a public hearing held and noticed in accordance
with Government Code § 66019.
D. At the recommendation of the City Manager and the Fire Chief, the City
Council believes that it is in the public interest to establish the
recommended fees to recover the costs of public services.
SECTION 2: The Fees attached as Exhibit "A" and incorporated into this Resolution as if
fully set forth, are approved and adopted.
SECTION 3: Unless otherwise revised, the fees established by this Resolution will be
automatically adjusted on an annual basis at the beginning of each fiscal year based on
the average percentage change over the previous calendar year to the City's costs for
administering the services set forth in Exhibit "A." The first fee adjustment cannot be
made before a minimum of ten (10) months after the effective date of this Resolution.
SECTION 4: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations
(Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. title 14, § 15273.
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
23
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED AND ADOPTED this 18th day of October, 2016,
Suzanne Fuentes, Mayor
24
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES 1 SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 18th day of October. 2016, and the same was
so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
25
EXHIBIT "A"
FIRE DEPARTMENT
PARAMEDIC TRANSPORT RATES AND FEES
Basic Life Support Transport*
$1,776.00
$1,900.00
Advanced Life Su ort Transport*
Travel to Hospital per Mile
$18.00
Oxygen Administration
$92.00
Volume Ventilator
$172.00
Disposable Medical Supplies
$27.00
Resident co-pay
$0
*Patients can only be billed for Basic Life Support or Advanced Life Support, not both
WT
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Continued Business
AGENDA DESCRIPTION:
Consideration and possible action regarding introduction and first reading of an Ordinance
amending Title 8 of the El Segundo Municipal Code to regulate parking of oversized
vehicles, recreational vehicles, detached trailers; establish a registration/permit process;
and prohibit the placement of electrical cords, cables and similar items between such
vehicles and nearby property. (Fiscal Impact: Not to exceed $4,000.00)
RECOMMENDED COUNCIL ACTION:
1.) Conduct a public hearing;
2.) Take public testimony and other evidence as presented;
3.) Introduce the proposed Ordinance amending the El Segundo Municipal Code Title 8;
4.) Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Proposed Ordinance
=110 - flu I Jts"
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Jeff Leyman, Lieutenant 1
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
The parking of recreational vehicles, oversized vehicles and detached trailers on City streets has
been a source of concern and increasing complaints from El Segundo residents and business
owners for several years now. Complaints frequently focus on the parking of these large vehicles
for extended periods of time, blocking drivers' line of sight near intersections, overnight camping
and taking up multiple on- street parking spaces. Surrounding cities have implemented oversized
vehicle ordinances, which have resulted in increased parking of these vehicles in El Segundo.
As a result, on June 7th, 2016, the City Council directed staff to further research and gather public
input on the topic. After the results of a public opinion survey and field survey were presented on
August 161h, 2016, Council directed staff to prepare a proposed Ordinance to address the issue.
27
State Law, and the Current City Cade
The El Segundo Municipal Code (ESMC) currently:
1. Limits the time "any trailer, camp car or any other similar type of equipment" may be
parked on a City street to no more than 48 hours every seven days (ESMC § 8- 5- 6(B));
2. Disallows parking within 20 feet "of the approach to any traffic signal, boulevard stop sign
or official electric flashing device" (ESMC § 8- 5- 3(J));
3. Prohibits anyone from living out of a mobile home, camper, house trailer or other
recreational vehicle on any street, park, beach, square, avenue, alley, public parking lot or
public way, within the city between the hours of ten o'clock (10:00) P.M. and six o'clock
(6:00) A.M. (ESMC § 7 -6 -1);
4. Limits parking of recreational vehicles or motor homes on any City -owned public parking
lot to five hours (ESMC § 8- 5B -9); and
5. Allows a "habitable vehicle" parked on private property to be occupied for residential
purposes for up to 72 hours within a 30 -day period (ESMC § 15- 15- 6(D)).
Despite such restrictions, the current ESMC does not fully address the community's concerns
about oversized vehicles, recreational vehicles and trailers. For these reasons, the City Council
directed that staff prepare a proposed ordinance.
State law allows the City Council to prohibit or restrict parking on City streets and highways, and
may "provide for a system of permits for the purposes of exempting... disabled persons, residents
and guests of residents of residential areas." (Veh. Code § 22507.5; see also Veh. Code § 22507;
Homes on Wheels v. City of Santa Barbara (2004) 119 Cal.App.4th 1173). The proposed
ordinance fits squarely within the City's authority under state law.
The Proposed Ordinance
The attached Ordinance was drafted by Police Department staff, in consultation with the City
Attorney's office. The Police Department researched and evaluated several ordinances in
surrounding cities, including Hawthorne, Hermosa Beach, Manhattan Beach, Redondo Beach and
Torrance.
There are several components to the proposed ordinance. First, the ordinance prohibits overnight
parking of oversized vehicles, recreational vehicles and detached trailers between the hours of 2
a.m. and 6 a.m. on all streets and highways within the City. This is essential for the police
department to manage a successful program addressing the aforementioned concerns of citizens.
Second, the ordinance establishes an Oversized Vehicle Resident Registration Program. Any
resident who owns an oversized vehicle, recreational vehicle or trailer that is parked within the
City must register their vehicle with the Police Department. When a vehicle is registered, the
Police Department will issue a sticker which must be affixed to the registered vehicle. Importantly.:
registration does not allow the registered vehicle to park on City streets during overnight hours.
Thus, a registered vehicle parked on a City street between the hours of 2 a.m. and 6 a.m. that does
not have a duly- issued permit is subject to citation and towing.
Third, the ordinance creates an Oversized Vehicle Parking Permit process, by which owners of
registered vehicles may apply to receive a permit that will allow them to park the registered vehicle
overnight on City streets. Each permit is valid for one, 24 -hour period. Residents may apply for
and receive up to three consecutive permits at one time, and have the option to use such permits
consecutively for a total of 72 hours. The proposed ordinance would "cap" the number of permits
to 8 three -day permits per three -month period. In other words, residents could receive a maximum
of 24 one -day permits every three months.
Fourth, the ordinance also creates a similar permit process for both guests staying with City
residents but who need to park their oversized vehicle, recreational vehicle or trailer adjacent to
their hosts' home. The ordinance also establishes a permit process for handicapped residents.
Fifth, the ordinance restricts parking of oversized vehicles, recreational vehicles and detached
trailers within 25 feet of an intersection. To eliminate possible safety hazards to pedestrians in the
City, the ordinance also prohibits owners from "running" electrical cords, cables and hoses across
or above sidewalks and streets from the oversized vehicle or recreational vehicle to a nearby
property.
In sum, several of the proposed Ordinance's components are depicted in the following chart:
PROPOSED OVERSIZED VEHICLE ORDINANCE
Vehicle Type
Allowed on City street
Allowed on City street
Allowed to park
or highway between
or highway between
within 25 feet
6 a.m. and 2 a.m.?
2 a.m. and 6 a.m.?
of an intersection
at any time?
Trailer
No, unless the trailer is
No, unless the trailer is
registered and has a
registered and has a
No
permit
permit
Recreational
No, unless the vehicle is
Vehicle
Yes
registered and has a
No
permit
Oversized
No, unless the vehicle is
Vehicle
Yes
registered and has a
No
permit
The Proposed Ordinance Compared with Other Cities' Ordinances
The municipalities around El Segundo have varying limits on how many permits are allowed per
year; Torrance has a maximum of 90 permits and Hermosa Beach sets it as 32 permits. Both
M
Hermosa Beach and Torrance set a limit to how many permits may be used within a period of 90
days.
It is significant to note that the municipalities around El Segundo do not give businesses the option
of using permits.
Next Steps
If the City Council introduces the proposed ordinance for first reading, staff will then bring back
the ordinance for second reading. If adopted at second reading, the ordinance will take effect 30
days later. However, the Ordinance proposes an "implementation period," which would allow
time for City residents to register their vehicles. As proposed, the registration requirement would
commence on March 1, 2017, and the overnight parking permit requirement would commence on
March 1, 2017. In addition, before the ordinance may be enforced, signage would need to be
posted throughout the City.
If adopted, staff will bring back a resolution amending the Fee Schedule. The fees will be based
on the City's estimated costs of processing the registration and permit applications. Although staff
has not yet completed the fee study, staff estimated that the one -time registration fee per vehicle
will likely range between $25.00 and $50.00 and the daily permit fee will likely range between
$8.00 and $10.00 for residents and $12.00 and $15.00 for non - residents.
It is unknown at this time how many residents will choose to purchase permits; however, the fee
is designed to reimburse the City its costs for processing permit applications. The ordinance may
result in increased enforcement costs, which are also recouped from the parking penalties assessed.
Options
The proposed Ordinance is in draft form and the City Council may choose to modify certain
components of the Ordinance, such as:
1. The proposed scope of the ordinance (i.e., including Oversized Vehicles, Recreational
Vehicles and Trailers);
2. The number of Oversized Vehicle Parking Permits that are issued by the City;
3. The proposed implementation period (as described above); or
4. The limit on the registration of one vehicle per residence.
RECOMMENDATION:
Based on the foregoing, staff recommend that the City Council introduce the proposed ordinance
for first reading. In the alternative, the City Council may discuss the proposed Ordinance and
direct staff to modify the ordinance and bring it back for further consideration at a future meeting.
WE
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 8 OF THE EL SEGUNDO
MUNICIPAL CODE TO CREATE PARKING LIMITS FOR OVERSIZED
VEHICLES, RECREATIONAL VEHICLES AND TRAILERS, TO
ESTABLISH A REGISTRATION AND PERMIT PROCESS AND TO
PROHIBIT THE PLACEMENT OF ELECTRICAL CORDS, HOSES,
CABLES OR OTHER SIMILAR ITEMS BETWEEN SUCH VEHICLES AND
PROPERTIES.
The City Council of the city of El Segundo does ordain as follows:
SECTION 6: The Council finds and declares as follows:
A. On June 7, 2016, the City Council directed staff to develop
options to limit or prohibit overnight parking of oversized
vehicles, recreational vehicles and trailers;
B. On August 16, 2016, the City Council held a public hearing and
considered the information provided by City staff and public
testimony regarding this Ordinance;
C. The parking of oversized vehicles, recreational vehicles and
trailers on City streets creates a variety of adverse impacts,
such as: interference with the normal flow of vehicle traffic,
especially on narrow streets; the creation of visual obstacles
and reduction of the lines of sight for driveways, intersections,
and traffic signage, thereby reducing sidewalk and street
safety for motorists, pedestrians, and bicyclists;
D. In addition, the parking of oversized vehicles, recreational
vehicles and trailers on City streets exposes bicyclists to
greater traffic dangers as they travel around such oversized
vehicles and trailers; and fire and Emergency access is
reduced, especially on narrow streets and cul -de -sacs;
E. Further, detached trailers parked on certain City streets
constitute a safety hazard as some do not have an
independent braking system and could roll unexpectedly down
the street;
F. The City's current parking regulations are inadequate to
address the above - referenced problems associated with the
parking oversized vehicles, recreational vehicles and trailers
on City streets;
Page 1 of 12
31
G. By creating a permit and registration system, the City Council
desires to strike a balance between ensuring that persons who
own oversized vehicles, recreational vehicles and trailers have
the opportunity to park their vehicles on City streets for short
periods of time, while at the same time imposing reasonable
regulations on all City streets to address the adverse impacts
described above;
H. California Vehicle Code Sections 22507 and 22507.5, and
case law such as Homes on Wheels v. City of Santa Barbara
(2004) 119 Cal.App.4th 1173, confirm the City's authority to
restrict the parking of vehicles on certain streets, during all or
certain hours of the day, including but not limited to, between
the hours of 2 a.m. and 6 a.m.
SECTION 7: Section 8 -1 -1 of the El Segundo Municipal Code (ESMC) is amended to add
the following definitions in alphabetical order:
"Oversized Vehicle" means any vehicle, as defined by Section 670 of the California
Vehicle Code, or combination of vehicles, which exceeds twenty -two feet in length,
seven feet in width, or eight feet in height, exclusive of projecting lights or devices
allowed by Section 35109 or 35110 of the California Vehicle Code, as may be
amended. Oversized Vehicle does not include pickup trucks or sport utility
vehicles, which are less than twenty -five feet in length and eighty -two inches in
height.
"Recreational Vehicle" has the same meaning as Section 18010 of the Health and
Safety Code.
"Trailer" means a trailer, semitrailer, camp trailer (including tent trailers),
unmounted camper, or trailer coach as defined in Sections 242, 243, 550, 630,
635, and 636 of the California Vehicle Code, or fifth -wheel travel trailer, as defined
in Section 324 of the Vehicle Code.
SECTION 8: Section 8 -5 -6 of the ESMC is amended as follows:
A.-Seventy aR our-s-- Except as otherwise provided in this Chapter, Nno
person who owns or has possession, custody or control of any vehicle shau.may
park the vehicle upon any street or alley for more than a consecutive period of
seventy two (72) hours.
. . M.—t ..... z.
ONCO
Page 2 of 12
32
- - c-
SECTION 9: Chapter 5, Article B of Title 8 of the ESMC is amended to add the following
new section:
"Section 8- 513-10. Oversized Vehicle Parking on Public Streets.
No person may run electrical cords, extension cords, hoses, cables, or other
similar items across, above or on the parkway or sidewalk from a residential or
commercial property to an Oversized Vehicle, Recreational Vehicle or Trailer
parked on a public street or highway."
SECTION 10:
G to read as follows:
Chapter 5 of Title 8 of the ESMC is amended by adding a new Article
"ARTICLE G. OVERSIZED VEHICLE, RECREATIONAL VEHICLE AND
TRAILER PERMIT PARKING
8 -5G -1: Purpose.
This article is adopted pursuant to the City's police powers, California Constitution
article XI, section 11 and California Vehicle Code sections 22507 and 22507.5,
and any successor statute or regulation, to allow permit parking in specified areas
within the City's jurisdiction.
8 -5G -2: Parking Prohibited, Exceptions.
A. No person may park or leave standing any Trailer, regardless of length or
width, upon any public street or highway in the City.
B. No person may park or leave standing any Recreational Vehicle or
Oversized Vehicle on any public street or highway in the City between the hours
of 2 a.m. through 6 a.m.
C. No person may park or leave standing any Trailer, Recreational Vehicle or
Oversized Vehicle on any public street or highway in the City within twenty -five
feet (25') of any intersection.
D. Exceptions. The prohibitions stated in subsections A and B do not apply:
1. To any Trailer, Recreational Vehicle or Oversized Vehicle for which a valid
Oversized Vehicle Parking Permit has been issued and is properly
displayed, in accordance with this Article.
2. To any vehicle for which a valid Oversized Vehicle Handicap Parking Permit
has been issued and is properly displayed, in accordance with this Article.
Page 3 of 12
33
3. To any Trailers, Recreational Vehicles or Oversized Vehicles parked or left
standing as a result of a mechanical breakdown so as to allow the
performance of emergency repairs on the vehicle for a period not to exceed
twenty -four (24) hours.
4. To any commercial vehicles making pickups or delivery of goods, wares or
merchandise, or while providing services to a residence, including, but not
limited to yard maintenance, pool care and maintenance, repair and
construction services.
5. To any tow trucks and similar vehicles that are in the course of providing
services.
6. To any public or utility vehicles and trailers that are in the course of providing
services.
7. To any motor coach or bus that is operated by a common carrier of
passengers for hire that is associated with a hotel in the City and is parked
adjacent to the hotel.
8. To any public emergency vehicle.
9. During any state of emergency declared to exist within the City of El
Segundo by the City Council.
8 -5G -3: Oversized Vehicle Resident Registration Program.
The purpose of the Oversized Vehicle Resident Registration Program is to have
an index of all Oversized Vehicles, Recreational Vehicles and Trailers that are
owned by residents and parked within the City. The one -time registration is valid
for the life of the vehicle and is signified by a sticker that is issued by the Police
Department. Registration alone does not allow an Oversized Vehicle, Recreation
Vehicle or Trailer to park at all times on City public streets or highways. Rather,
once such a vehicle has been registered with the City, the owner may apply for
Oversized Vehicle Parking Permits pursuant to this Article.
8 -5G -4: Registration of Oversized Vehicles, Recreational Vehicles or
Trailers.
A. The registration of an Oversized Vehicle, Recreational Vehicle or Trailer is
limited to one vehicle per residence.
B. Each person registering an Oversized Vehicle, Recreational Vehicle or
Trailer with the City must file with the Police Department a completed application
containing the following:
Page 4 of 12
34
1. The name, address, and phone number of the registered owner of
designated Oversized Vehicle or Trailer;
2. The name, address, and phone number of the applicant for the permit;
3. Proof of residency, which must be current and must include the following:
California Driver's License or California Identification Card and one of the
following: Property Tax Bill or Public Utility Bill (telephone bills are not
acceptable).
4. The registration from the California Department of Motor Vehicles for the
Oversized Vehicle or Trailer that shows the Oversized Vehicle or Trailer is
registered to a resident of the City of El Segundo;
5. The license number, make, and model of designated Oversized Vehicle or
Trailer; and
6. Additional information the Police Department may require.
C. The applicant must sign the application under penalty of perjury.
D. The Police Chief or designee must issue an Oversized Vehicle Resident
Registration Sticker to each person who submits a completed application, pays the
registration fee set by City Council resolution, and otherwise meets the
requirements of this Article. The Registration Sticker must be issued within 10
working days from the date all requirements have been met.
E. The Oversized Vehicle Resident Registration Sticker must be displayed on
the left side of the bumper of the Oversized Vehicle, Recreational Vehicle or Trailer
that has been registered with the City. The sticker must be displayed in a manner
so that it is clearly visible from the street.
8 -5G -5: Oversized Vehicle Parking Permits.
The purpose of the Oversized Vehicle Parking Permits is to give owners of
Oversized Vehicles, Recreational Vehicles and Trailers the opportunity, for a
limited time, to park the Oversized Vehicle, Recreational Vehicle or Trailer on a
public street or highway adjacent to their residence, and to allow an out -of -town
visitor who owns an Oversized Vehicle, Recreational Vehicle or Trailer to park on
a public street or highway adjacent to the residence which the out -of -town visitor
is visiting for a limited time period. For purposes of this article, the phrase "adjacent
to the residence" means as close as practicable to the residence, but no more than
400 feet from the residence.
8 -5G -6: Oversized Vehicle Parking Permits — Issuance.
A. Each person who seeks an Oversized Vehicle Parking Permit for an
Oversized Vehicle, Recreational Vehicle or Trailer that is currently registered with
the City must:
Page 5 of 12
35
1. Have registered their Oversized Vehicle, Recreational Vehicle or Trailer and
permanently affixed the Oversized Vehicle Residential Sticker to their
vehicle in conformance with Section 8 -5G -3 of this Article.
2. File with the Police Department a completed application form containing the
following:
a. The dates for which the permit is requested;
b. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the applicant within the immediately preceding 90 -day period;
c. Any additional information the Police Department may require.
3. Pay the permit fee set by City Council resolution.
B. Each person who seeks an Oversized Vehicle Parking Permit for an
Oversized Vehicle, Recreational Vehicle or Trailer that is not currently registered
with the City must:
1. Be a guest of a resident of the City, and not a resident of the City.
2. File with the Police Department a completed application form containing the
following:
a. The name, address, and phone number of the registered owner of
designated Oversized Vehicle or Trailer;
b. The name, address, and phone number of the applicant for the permit;
c. The registration from the California Department of Motor Vehicles, or
equivalent agency in another state, for the Oversized Vehicle or Trailer;
d. The name, address, and phone number of the resident that is being
visited;
e. The license plate number, make, and model of designated Oversized
Vehicle or Trailer;
f. The dates for which the permit is requested;
g. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the applicant during the current calendar year;
h. The dates and duration of any and all Oversized Vehicle Parking Permits
issued to the resident being visited during the current calendar year; and
i. Additional information the Police Department may require.
3. Sign the application under penalty of perjury.
4. Pay the permit fee set by City Council resolution.
C. The Police Chief or designee must issue an Oversized Vehicle Parking
Permit to each person who submits a completed application, pays the registration
fee set by City Council resolution, and otherwise meets the requirements of this
Article. Oversized Vehicle Parking Permit(s) must be issued within two working
days from the date all requirements have been met.
D. Oversized Vehicle Parking Permits issued by the Police Chief or designee
must include the license plate number of the designated Oversized Vehicle,
Recreational Vehicle or Trailer, the date of issuance, and the day of its expiration.
Page 6 of 12
36
E. Permits must be displayed in the vehicle for which it has been issued. The
permit must be affixed on the lower driver's side of the windshield or the driver's
window so that it is clearly visible from the street and from the exterior of the
vehicle. For those vehicles without windows, such as a Trailer, permits must be
displayed on the side of the Trailer so that it is clearly visible from the street, which
is usually the left side of the Trailer.
8 -5G -7: Oversized Vehicle Parking Permits — Duration.
A. For an Oversized Vehicle Parking Permit that is issued for a registered
vehicle pursuant to subsection A of Section 8 -5G -6, the permit is valid for a period
not to exceed 24 hours. An Oversized Vehicle Parking Permit will be valid from
12:00 p.m. one day until 11:59 a.m. the next day. Upon expiration of the permit,
the applicant may apply for and be granted additional Oversized Vehicle Parking
Permits if the applicant still qualifies under the conditions set forth in this Article.
An applicant may request no more than three consecutive Oversized Vehicle
Parking Permits (a total of 72 hours of parking to load and unload) at one time. An
applicant may request no more than 24 one -day Oversized Vehicle Parking
Permits per quarter. A "quarter" for purposes of this section is January through
March, April through June, July through September, and October through
December of each calendar year.
B. For an Oversized Vehicle Parking Permit that is issued for a vehicle that is
not registered pursuant to subsection B of Section 8 -5G -6, the permit is valid for a
period not to exceed 24 hours. An Oversized Vehicle Parking Permit will be valid
from 12:00 p.m. one day until 11:59 a.m. the next day. Upon expiration of the permit,
the applicant may apply for and be granted additional Oversized Vehicle Parking
Permits if the applicant still qualifies under the conditions set forth in this Article.
The Oversized Vehicle Parking Permit must be associated with the residence being
visited. An applicant may request no more than three Oversized Vehicle Parking
Permits (a total of 72 hours of parking to load and unload) at one time. An applicant
may request no more than 24 one -day permits per quarter and no more than 96 of
such permits per calendar year.
8 -5G -8: Oversized Vehicle Handicap Parking Permits.
A. Purpose. The purpose of authorizing the issuance of Oversized Vehicle
Handicap Parking Permits is to allow a handicapped person to park a designated
Oversized Vehicle on a street/highway directly in front of (or the side of the property
if it is a corner lot) their residence.
B. Requirements. In order to be eligible to receive an Oversized Vehicle
Handicap Parking Permit, both of the following requirements must be met:
1. The applicant must be entitled to receive a handicapped placard or license
plate pursuant to the provisions of the California Vehicle Code;
Page 7 of 12
37
2. The Oversized Vehicle is the only vehicle owned by the resident and is
required to meet the daily transportation needs of the resident.
8 -5G -9: Oversized Vehicle Handicap Parking Permits — Issuance.
A. Each person desiring an Oversized Vehicle Handicap Parking Permit must:
1. Have registered their Oversized Vehicle, Recreational Vehicle or Trailer
and permanently affixed the Oversized Vehicle Residential Sticker to their
vehicle in conformance with this Article.
2. File with the Police Department a completed City application form
containing the following:
a. The name, address, and phone number of the registered owner and
applicant of designated Oversized Vehicle;
b. The license number, make, and model of designated oversized
vehicle;
c. The year for which the permit is requested;
d. The years of any and all previous Oversized Vehicle Handicap
Parking Permits issued to the applicant;
e. Additional information the Police Department may require;
3. Sign the application under penalty of perjury.
B. The Police Chief or designee must issue an Oversized Vehicle Handicap
Parking Permit to each person who submits a completed application and otherwise
meets the requirements of this Article. Oversized Vehicle Handicap Parking
Permit(s) must be issued within 10 working days from the date all requirements
have been met.
C. Oversized Vehicle Handicap Parking Permits issued by the Police Chief or
designee must include the license plate number of the designated Oversized
Vehicle, the date of issuance and the day of its expiration.
D. Oversized Vehicle Handicap Permits must be issued without any fees.
E. Permits must be displayed in the vehicle for which it has been issued. The
permit must be affixed on the lower driver's side of the windshield or the driver's
window so that it is clearly visible from the street and from the exterior of the
vehicle.
8- 5G -10: Oversized Vehicle Handicap Parking Permits — Duration.
Oversized Vehicle Handicap Parking Permits are valid for a period of one year, so
long as the permit holder meets the requirements of this section relating to such
permits. Permits may be renewed on an annual basis.
8- 5G -11: Permit Denial.
Page 8 of 12
WR
An Oversized Vehicle Parking Permit or an Oversized Vehicle Handicap Parking
Permit must be denied if the Police Chief or designee finds that:
1. The applicant or the person the applicant is visiting is not a bona fide City
resident;
2. The out -of -town visitor is not a guest of the resident;
3. Information submitted by the applicant is materially false; or
4. If the application is for an Oversized Vehicle Handicap Permit, the applicant is
not entitled to receive a handicap placard or license plate under the California
Vehicle Code; or the Oversized Vehicle is not the applicant's only vehicle.
8- 5G -12: Penalties for Violations, Review Request.
A. Unless otherwise specified, any person who violates any provision in this
Article is guilty of an infraction and will be subject to citation, towing, or both.
B. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Parking Permit or Permit number with the intent to avoid
compliance with this Article is guilty of a misdemeanor.
C. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Handicap Parking Permit or Permit number with the intent to
avoid compliance with this Article is guilty of a misdemeanor.
D. Every person who displays a fraudulent, forged, altered, or counterfeit
Oversized Vehicle Resident Registration Sticker with the intent to avoid compliance
with this Article is guilty of a misdemeanor.
E. Every person who forges, alters, or counterfeits an Oversized Vehicle
Parking Permit, an Oversized Vehicle Handicap Parking Permit, or an Oversized
Vehicle Resident Registration Sticker is guilty of a misdemeanor.
F. Every person who is issued a notice of parking violation pursuant to this
Article may request review of that notice under California Vehicle Code section
40215 et seq.
8- 5G -13: Application of Regulations.
A. The prohibitions in this Article apply at all times, or at those times specified,
except when it is necessary to stop a vehicle to avoid conflict with other traffic or
to comply with the directions of a police officer or official traffic control device.
B. The time limitations on standing or parking in this Article do not relieve any
person from the duty to observe other and more restrictive provisions of the
Page 9 of 12
WE
California Vehicle Code or this Code prohibiting or limiting the standing or parking
of vehicles in specified places or at specified times.
C. Nothing in this Article may be construed to permit vehicle habitation on a
public street as prohibited by Section 7 -6 -1 of this Code."
SECTION 6: Implementation Period.
A. There will be an implementation period during which the ordinance will not be
enforced. The implementation period will start on the effective date of the ordinance and
will end on February 28, 2017. The purpose of the implementation period is to give owners
of Oversized Vehicles, Recreational Vehicles and Trailers the opportunity to register their
vehicles with the City. The registration will consist of completing an application and
submitting the required supporting documentation.
B. Effective March 1, 2017, only Oversized Vehicles, Recreational Vehicles and
Trailers with a City of El Segundo Oversized Vehicle Resident Registration Sticker will be
allowed to park on any public street or highway in the City between the hours of 2 a.m.
and 6 a.m. Effective March 1, 2017, Oversized Vehicles, Recreational Vehicles and
Trailers without a City of El Segundo Resident Registration Sticker parked on a public
street or highway between the hours of 2 a.m. and 6 a.m., will be in violation of, and subject
to the penalty provisions of, this ordinance.
C. Effective June 1, 2017, no Oversized Vehicle or Recreational Vehicle will be
allowed to park on any public street or highway in the City without displaying a valid
Oversized Vehicle Parking Permit or Oversized Vehicle Handicap Parking Permit between
the hours of 2 a.m. and 6 a.m. Effective June 1, 2017, no Trailer will be allowed to park
on any public street or highway in the City at any time without displaying a valid Oversized
Vehicle Parking Permit.
SECTION 7: Environmental Review. This ordinance is exempt from environmental
review under the California Environmental Quality Act (California Public Resources Code
§§ 21000, et seq., "CEQA ") and CEQA regulations (14 California Code of Regulations §§
15000, et seq.) because it consists only of minor revisions and clarifications to existing
regulations. It does not portend any new development and does not relax existing
regulatory restrictions on future development. This ordinance, therefore, does not have
the potential to cause significant effects on the environment. Consequently, it is exempt
from CEQA review under 14 Cal. Code Regs. § 15061(b)(3).
SECTION 8: Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 9: Construction. This Ordinance must be broadly construed in order to
achieve the purposes stated in this Ordinance. It is the City Council's intent that the
Page 10 of 12
K
provisions of this Ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this Ordinance.
SECTION 10: Enforceability. Repeal of any provision of the El Segundo Municipal Code
does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before, this Ordinance's effective
date. Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 11: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting; and,
within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be
published or posted in accordance with California law.
SECTION 12: This Ordinance will become effective on the thirty -first (31 st) day following
its passage and adoption.
PASSED AND ADOPTED this day of , 2016.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM_
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2016, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2016, and the same
was so passed and adopted by the following vote:
Page 11 of 12
41
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
Page 12 of 12
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/26/16 THROUGH 10/9/16
Date
Payee
Description
9/28/2016
Cal Pers
1,554.21
EFT Retirement Safety- Fire -PEPRA New
9/28/2016
Cal Pers
4,011.11
EFT Retirement Safety - Police -PEPRA New
9/28/2016
Cal Pers
27,860.77
EFT Retirement Misc - PEPRA New
9/28/2016
Cal Pers
100,207.17
EFT Retirement Misc - Classic
9/28/2016
Cal Pers
273,320.04
EFT Retirement Safety
9/30/2016
Health Comp
1,057.77
Weekly claims
10/6/2016
Cal Pers
462,257.87
EFT Health Insurance Payment
10/7/2016
Health Comp
2,814.73
Weekly claims
10/7/2016
Manufacturers & Traders
46,176.04
457 payment Vantagepoint
10/7/2016
Manufacturers & Traders
527.31
IRA payment Vantagepoint
10/7/2016
Nationwide NRS EFT
47,627.89
EFT 457 payment
10/7/2016
State of CA EFT
1,006.91
EFT Child support payment
9/29/2016
Lane Donovan Golf Ptr
21,619.71
Payroll Transfer
9/19/16- 9/25/16
Workers Comp Activity
19,692.42
SCRMA checks issued
9/26/16- 10/2/16
Workers Comp Activity
14,450.31
SCRMA checks issued
9/19/16- 9/25/16
Liability Trust - Claims
273,750.00
Claim checks issued
9/26/16- 10/2/16
Liability Trust - Claims
4,125.00
Claim checks issued
9/19/16- 9/25/16
Retiree Health Insurance
0.00
Health Reimbursment checks issued
9/26/16- 10/2/16
Retiree Health Insurance
35,036.66
Health Reimbursment checks issued
1, 337, 095.92
DATE OF RATIFICATION: 10/6/16
TOTAL PAYMENTS BY WIRE: 1,337,095.92
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer II Date
Date
,/,o -/o -14
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -16 to 9 -30 -17 1092016 1/1
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 20, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk _
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Tracy Weaver, City Clerk announced a clerical error on the agenda, this is not a Special
Meeting. This is a regular scheduled meeting of the City Council.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2 Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079
3. Simonek vs. City of El Segundo, USDC (Cental District) No. CV -15- 09190 -JAK
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINQTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 1
45
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter
Public Employee Performance Evaluation
Title: City Manager
Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Employee Organizations: Police Management
Association; Police Officers Association; Police Support Services Employees
Association; Fire Fighters Association; Supervisory and Professional Employees
Association; Executive and Management/Confidential; City Employees
Association.
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINt2TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 2
.,
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 20, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
PRESENTATIONS
a) Presentation by Mayor Fuentes to Don Knabe for his years serving the
community as Los Angeles County Supervisor of the Fourth District.
a) Proclamation read by Council Member Dugan and presented to Dave Wagner,
Laurence Martin and Lee Ostendor of the Kiwanis Club proclaiming September
24, 2016 as the 40th Anniversary of the Richmond Street Fair.
b) Proclamation read by Mayor Fuentes proclaiming September 23, 2016 as Vin
Scully Day.
c) Presentation by Meredith Petit, Recreation and Parks Director on the upcoming
City of El Segundo Centennial Celebration.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Gail Church, Executive Director of Tree Musketeers, commented on item #K11.
Lance Giroux, Little League President, commented on the challenges facing the Little
League organization with the Imperial Street field closing in the near future. Mr. Giroux
is asking the City to help the organization find a solution.
Beth Murida, resident and ES Little League Challenger Manager commented on the
Little League situation with Imperial field.
Dina Ferguson, resident, commented on the recent early turning of airplanes from LAX.
Sam Pena, SBWIB representative, South Bay Workforce Investment Board, gave an
update of the Board and what they have recently accomplished.
MINL3TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 3
47
Matt Sabosky, resident, commented on item #K11.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on items presented during Public Communications.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action regarding the introduction and first reading of
an Ordinance amending the Downtown Specific Plan (DSP) relating to: (1) tinting
or reflective glass on storefront windows; (2) signs for non - street front uses; (3)
design review process of projects in the DSP; (4) parking requirements for Non -
Profit Museums in the DSP area; and amending El Segundo Municipal Code
(ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No.
EA -1057 (exempt from review under the California Environmental Quality Act
(California Public Resources Code §§ 21000, et seq., "CEQA ") and the
regulations promulgated thereunder (14 California Code of Regulations §§
15000, et seq., the "State CEQA Guidelines "), Specific Plan Amendment No.
SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El
Segundo.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding the
introduction and first reading of an Ordinance amending the Downtown Specific Plan
(DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non -
street front uses; (3) design review process of projects in the DSP; (4) parking
requirements for Non - Profit Museums in the DSP area; and amending El Segundo
Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental
Assessment No. EA -1057 (exempt from review under the California Environmental
Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the
regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et
seq., the "State CEQA Guidelines "), Specific Plan Amendment No. SPA 14 -01 and
Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
MIN4TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 4
.;
Paul Samaras, Principal Planner, gave a presentation.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, answered Council's questions concerning parking and the
museum downtown (ESMoA).
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan directing
staff to bring back with the first 3 items in the DSP (Downtown Specific Plan); 1) tinting
or reflective glass on storefront windows, 2) signs for not - street front uses and 3) design
review process of projects in the DSP, removing item #4; parking requirements for Non -
Profit Museums in the DSP area to the October 4, 2016 City Council Meeting. MOTION
PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Dugan, Fuentes, Pirsztuk NO: Brann
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1521
AN ORDINANCE AMENDING VARIOUS DOWNTOWN SPECIFIC PLAN (DSP)
DEVELOPMENT AND DESIGN STANDARDS, ESTABLISHING A DOWNTOWN
DESIGN REVIEW PROCESS, AND AMENDING EL SEGUNDO MUNICIPAL CODE
CHAPTER 15 -24 REGARDING ADJUSTMENTS.
(SPECIFIC PLAN AMENDMENT NO. 14 -01 AND ZONE TEXT AMENDMENT NO. 16-
13)
With the exception that provisions related to the Museum be deleted.
Council Member Prisztuk introduced the Ordinance.
Second reading and adoption of the Ordinance is scheduled for October 4, 2016.
Recess at 8:42 PM
Reconvened at 8:55 PM
2. Consideration and possible action to open public hearing regarding the
presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including
discussion and possible direction regarding all city revenues and expenditures.
(Fiscal Impact: Total Revenues (including transfers -in) of $110,511,276; Total
Expenditures (including transfers -out) of $117,176,874; General Fund Revenues
of $67,836,559, Expenditures of $66,599,643)
MINl4TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 5
W
Mayor Fuentes stated this was time and place for a Public Hearing regarding the
presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including
discussion and possible direction regarding all city revenues and expenditures.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received and Council was copied.
Mayor Fuentes opened the Public Hearing.
Greg Carpenter, City Manager and Joe Lillio, Finance Director, gave a presentation
Council Discussion
Option #4 was discussed in detail. Staff will compile the information and present the
Final FY 2016 -2017 Operating Budget at the Special City Council Meeting to be held on
September 28, 2016.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to
continue the Public Hearing to a Special Meeting on Wednesday, September 28, 2016
at 5:OOPM. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3012827 through 3013011 on Register No. 23 in the
total amount of $1,280,002.23 and Wire Transfers from 8/29/16 through 9/11/16
in the total amount of $1,380,994.45. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and /or adjustments; and wire transfers.
4. Approve Special Meeting Minutes of August 29, 2016, Special Meeting Minutes
of September 6, 2016 and Regular City Council Meeting Minutes of September 6,
2016.
5. Authorize the Police Department to purchase (23) Suppressed SIG Sauer
SIGMCX 5.56MM patrol /SWAT rifles, optics and related equipment using Asset
Forfeiture Funds and authorize the Police Department to purchase these rifles
through Adamson Police Products.
MIN(6TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 6
WK
(Fiscal Impact: Not to exceed $67,000.00)
6. Accept the work for the Joslyn Center Elevator Refurbishment/Modernization,
Project No. PW -16 -19 as complete and authorize the City Clerk to file a Notice of
Completion in the County Recorder's Office.
(Fiscal Impact: $85,582.00)
7, Adopt Resolution No. 4998 amending the City of El Segundo Flexible Benefits
Plan Document to reflect changes in the Contribution to the Plan and
amend the language to ensure compliance with Section 125 of the Internal
Revenue Code of 1986.
(Fiscal Impact: None)
8. PULLED BY COUNCIL MEMBER BRANN
9. Authorize the City Manager to transfer $27,929 in funds budgeted in Fiscal Year
FY 2015/16 for the "employee salaries and benefits" budget category to the
it service charges" budget category, and authorize the City
Manager to execute an Amendment No. 4883C to the agreement with Hayer
Consultants, Inc., in a form approved by the City Attorney to increase the
respective contract amounts to a total amount not to exceed $112,929.
(Fiscal Impact: None)
10. PULLED BY COUNCIL MEMBER BRANN
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to
approve Consent Agenda items 3, 4, 5, 6, 7, and 9. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
8. Consideration and possible action to authorize the City Manager to extend the
existing contract with William Avery & Associates, Inc to conduct Police Chief
Recruitment and future executive searches as needed.
(Fiscal Impact: $24,400.00)
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to reject
item #E8. MOTION FAILED BY VOICE VOTE. 2/3 YES: Brann, Pirsztuk NO: Boyles,
Dugan, Fuentes
MINQTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 7
51
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles
authorizing the City Manager to extend the existing contract with William Avery &
Associates, Inc., Amending No. 4883B to conduct Police Chief Recruitment and future
executive searches as needed. MOTION PASSED BY VOICE VOTE. 3/2 YES: Boyles,
Dugan, Fuentes NO: Brann, Pirsztuk
10. Consideration and possible action regarding a thirty (30) day provisional
appointment extension for the position of Information Systems Manager,
(Fiscal Impact: None)
Council Discussion
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan approving
a thirty (30) day provisional appointment extension for the position of Information
Systems Manager. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/1 Yes:
Boyles, Dugan, Fuentes, Pirsztuk No: Brann
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the employees who came in on
Saturday and helped make the Vin Scully video and reminded everyone of the
upcoming meetings; Wednesday, September 28, 2016 (Budget Meeting) and Thursday,
September 29, 2016 (Aquatics Center).
H. REPORTS — CITY ATTORNEY — Mentioned the POA (Police Officers
Association) and the City of El Segundo were involved in a Fact Finding hearing, the
outcome of the meeting will be posted on the City's Website tomorrow, September 21,
2016. The: attorney's office has been reviewing legislation to be signed by the Governor
regarding second units, this legislation will ease some of the restrictions on these units.
Mentioned the FCC passed legislation requiring Closed Captioning on Cable Access
channels and on a final note, mentioned his office has been working on the Specific
Plan and CEQA for the TopGolf project.
REPORTS — CITY CLERK — None
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Mayor Pro Tern and Council Member Brann
11. Consideration and possible action to request staff to investigate and provide
possible solutions to alleviate maintenance and loitering concerns at Clutter's
Bluff Park located on Imperial Avenue.
(Fiscal Impact: None)
MIN19TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 8
52
Greg Carpenter, City Manager, introduced the item.
Council Discussion
Council directed staff to investigate and provide possible solutions to alleviate
maintenance and loitering concerns at Clutter's Bluff Park located on Imperial Avenue.
Council Member Brann — Visited the Desalination Plant in Carlsbad, hosted by West
Basin.
Council Member Pirsztuk — Thanked the Fire Department for hosting the 9/11 charity
Pancake Breakfast.
Council Member Dugan — Commented on the budget process and manpower process
for budgeting purposes. Council Member Dugan would like to see these processes
separated and not discussed together in the future.
Mayor Pro Tern Boyles — Mentioned LA County is looking for members of the Civil
Grand Jury.
Mayor Fuentes — Attended the Aquatics Center Kick Off, attended the Fire Departments
Pancake Breakfast, attended the Aerospace Corporation Convocation, attended
Rueben's Distillery Ribbon Cutting, attended the Carlsbad Desalination Plant hosted by
West Basin, met with the LA Times Editorial Board concerning the City's stand against
Measure M, attended the Los Angeles Air Force Base with South Bay Chambers where
they received the Air Force Command Community Support Award, thanked staff for
removing an obstacle in the way of the stop sign at Virginia and Grand and thanked our
Fire Department for their quick work in saving a life of the Mayor's friend.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
MEMORIALS —
ADJOURNMENT at 11:03 PM
Tracy Weaver, City Clerk
MINL9TES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 20, 2016
PAGE No. 9
53
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, SEPTEMBER 28, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only)
None
PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0.
A. SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding (1) introduction and first reading of an
Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and Development
Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02) amending the
540 East Imperial Avenue Specific Plan; and (2) adoption of a Resolution approving the
Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East
Imperial Avenue Specific Plan and Mitigation Monitoring and Reporting Program
(Environmental Assessment No. EA -1154) and authorizing the City Manager to execute an
Affordable Housing Agreement with the developer, in a form approved by the City Attorney's
office. The Project site is located at 540 East Imperial Avenue, in the 540 East Imperial
Avenue Specific Plan (540 EIASP) Zone (the "Site "). (Applicant: D.R. Horton Homes CA2,
Inc.) (Property Owner: El Segundo Unified School District (ESUSD)
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding introduction and
first reading of an Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and
Development Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02)
amending the 540 East Imperial Avenue Specific Plan, adoption of a Resolution approving the
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
SEPTEMBER 28, 2016
PAGE No. 1
54
Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East Imperial
Avenue Specific Plan and Mitigation Monitoring and Reporting Program (Environmental
Assessment No. EA -1154) and authorizing the City Manager to execute an Affordable Housing
Agreement with the developer, in a form approved by the City Attorney's office.
City Clerk Weaver stated that proper notice had been given in a timely manner and that written
communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Gregg McClain, Planning Manager, gave a presentation.
Public Input
Everitt Kang, VP Architecture & Forward Planning with D.R. Horton, gave a presentation and
answered questions.
Nick Manea, Sr. Associate, Senior Designer with William Hezmalhalch Architects, Inc. gave a
presentation and answered questions.
Nicholas Biro, Caldwell Land Solutions (CLS), answered questions.
Ron Heredia, resident, representing Little League, commented on the loss of the Little League field
due to the 540 Imperial Street Project. Asking the City for land and space needed to build the
"Miracle" field.
Edward Lee, resident and Little League Board Member, thanked D R Horton for their donation to
help build the "Miracle" Field.
Gustof Strohs, resident, stated he is in favor of the 540 Imperial Street Project.
Melissa Moore, Superintendent of El Segundo Unified School District, commented on the 540
Imperial Street Project. Ms. Moore is in favor of the project.
Greg and Gina Hoffman, residents, in favor of the 540 Imperial Street Project.
Lynn O'Neil James, resident, in favor of the 540 Imperial Street Project.
Nate Chittick, resident, is in favor of the 540 Imperial Street Project and thanked D R Horton for the
donation to help build a new baseball field.
Mayor Fuentes closed the Public Hearing.
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1522
AN ORDINANCE AMENDING THE 540 EAST IMPERIAL AVENUE SPECIFIC PLAN (540EIASP)
AND AMENDING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF EL SEGUNDO
AND THE EL SEGUNDO UNIFIED SCHOOL DISTRICT RELATING TO THE SAME
(SPECIFIC PLAN AMENDMENT NO. 16 -01; DEVELOPMENT AGREEMENT AMENDMENT NO.
16 -01)
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
SEPTEMBER 28, 2016
PAGE No. 2
6•'10
Council Member Brann introduced the Ordinance.
The second reading of the Ordinance is October 18, 2016.
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4999
A RESOLUTION ADOPTING THE ADENDUM TO THE PREVIOUSLY - CERTIFIED FINAL
ENVIRONMENTAL IMPACT REPORT FOR ENVIRONMENTAL ASSESSMENT NO. 890
RELATED TO THE 540 EAST IMPERIAL AVENUE PROJECT, APPROVING ENVIRONMENTAL
ASSESSMENT NO. 1154 AND AMENDED SUBDIVISION NO. 16 -01 FOR VESTING TENTATIVE
MAP NO. 71582 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AFFORDABLE
HOUSING AGREEMENT RELATED TO THE SAME
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution
No. 4999. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Consideration and possible action regarding the Fiscal Year 2016 -2017 Budget (including
all City Revenues and Expenditures), and Adoption of Resolution approving the 2016 -2017
Final Operating and Capital Improvement Budget and the 2016 -2017 Appropriations Limit.
Copies of the Fiscal Year 2016 -2017 Preliminary Budget can be found in the Library, City
Clerk's Office, and on the City's website. (Fiscal Impact: Total Revenues (including
transfers -in) of $112,571,276, Total Expenditures (including transfers -out) of $123,112,234;
General Fund Revenues of $67,836,559, Expenditures (including transfers -out) of
$69,810,355)
Mayor Fuentes stated this was the time and place for a Continued Public Hearing regarding
the Fiscal Year 2016 -2017 Budget (including all City Revenues and Expenditures), and Adoption of
a Resolution approving the 2016 -2017 Final Operating and Capital Improvement Budget and the
2016 -2017 Appropriations Limit.
City Clerk Weaver stated that proper notice had been given in a timely manner and that written
communication had not been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Joe Lillio, Finance Manager, gave a presentation
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only;
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
SEPTEMBER 28, 2016
PAGE No. 3
56
RESOLUTION NO. 5000
A RESOLUTION ADOPTING THE 2016 -2017 FINAL OPERATING AND CAPTIAL
IMPROVEMENT BUDGET AND THE 2016 -2017 APPROPRIATIONS LIMIT FOR THE CITY OF
EL SEGUNDO
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution
No. 5000. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles Brann Fuentes Pirsztuk No:
Dugan
B. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
3. Approve the proposed examination plan for Fire Paramedic.
(Fiscal Impact: None).
4. Receive and file the report for a request for off -site and on -site sale of beer and wine (Type
41 ABC License) for proposed restaurant at 204 Main Street, EA No. 1166, AUP No. 16 -11.
Applicant: Brewport Group, LLC.
(Fiscal Impact: N /A).
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to approve Consent
Agenda items 3 and 4. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
CLOSED SESSION:
Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items
listed on the agenda.
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory and
Professional Employees Association; City Employees Association; Executive Management
Group (unrepresented group); Management/Confidential (unrepresented employees).
Agency Designated Representative: Steve Filarsky and City Manager
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
SEPTEMBER 28, 2016
PAGE No. 4
57
ADJOURNMENT at 8:11 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
SEPTEMBER 28, 2016
PAGE No. 5
WQ
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 18, 2016
AGENDA HEADING: Consent Agenda
Consideration and possible action to award RFP No. 16 -01 (Police Department Towing
and Storage Services) to Van Lingen Towing as the City's primary tow contractor and
authorize the City Manager to execute a three (3) year agreement in a form approved by
the City Attorney with three, one year extensions for a maximum contract term of six
years. (Fiscal Impact: None).
RECOMMENDED COUNCIL ACTION:
1. Award three (3) year contract to Van Lingen Towing as the City's primary tow
contractor;
2. Authorize the City Manager to execute an agreement in a form approved by the City
Attorney with Van Lingen Towing;
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: RFP
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: None
Account Number(s): N/A
ORIGINATED BY: Jaime Bermudez, Lieutenant
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City
BACKGROUND AND DISCUSSION:
The City contracts with a towing company to provide towing and storage services for vehicles
impounded by the Police Department for varying reasons including criminal investigations,
arrests, and vehicle code violations. Since 2013, the Police Department impounds an average of
570 vehicles annually. The City currently charges the towing vendor a 10% administrative
surcharge of the gross receipts for all towing services and vehicle storage generated within the
City. This amounts to approximately $15,000 paid to the City each year.
Currently, the City contracts with Manhattan Beach Towing, which has provided services to the
City since 2009. The current agreement with Manhattan Beach Towing will naturally expire
November 30, 2016. The selected contractor will begin services December 1, 2016.
59
On June 16, 2016, the City Purchasing Agent issued RFP No. 16 -01 soliciting proposals from
tow companies. Three (3) responses were received in the City Clerk's Office on July 21, 2016,
from Van Lingen Towing, located in Torrance, Bruffy's Tow, located in Los Angeles, and U.S
Tow, located in Hawthorne. Each company was evaluated based on the following criteria:
Facility security, towing /equipment capabilities, evidence storage procedures, implementation of
latest technology, as well as equipment condition and cleanliness. Because the City does not pay
for the towing services, the review was based on finding the most qualified company rather than
the lowest priced.
As part of the evaluation process, City staff comprised of the Police Administrative Lieutenant,
Administrative Sergeant and the City's Purchasing Agent, conducted unannounced site visits as
well as interviews with the owner or general manager at each facility. The City Attorney's Office
conducted a review of public records for each company, as well as litigation records. No
significant, disqualifying information was found.
ANALYSIS:
Van Lingen Towing demonstrated superior service based on their implementation of the latest
technology, towing equipment capabilities, evidence and security procedures, as well as their
vehicle retrieval system. Van Lingen Towing currently provides towing services to Palos Verdes
Estates, Torrance, Manhattan Beach, and El Camino College Police Departments as well as LA
County Sheriff (Lawndale) and California Highway Patrol (South LA). References provided
positive feedback and highly recommended Van Lingen Towing services.
Based on the evaluation, staff is confident Van Lingen Towing will best serve the City's towing
requirements while providing exemplary customer service.
The proposed contract with Van Lingen Towing would allow the company to charge only those
rates and fees that are allowed by state law. The City would continue to receive the 10%
administrative fee for each towed vehicle that is generated within the City.
RECOMMENDATION:
Staff recommends the City Council authorize the City Manager to execute the agreement with
Van Lingen Towing.
• 1,
Request for Proposal
Proposal # 16 -01.
Part I 'Technical Proposal
Police 'Towing and Storage Services
Van Linger
2755 Lomita Blvd
Torrance, CA 90505
310 - 370-4533
61
Part I: Technical Proposal
Van Lingen
.
CITY OF EL SEGUNDO
REQUEST FOR PROPOSAL
PROPOSAL # 16 -01
PROPOSALS ARE DUE: NOT LATER THAN 11:00 A.M. Thursday, July 21, 2016.
The City of El Segundo invites sealed proposals for: Police Towing and Storage Services
The City of El Segundo is seeking proposals from qualified firms to provide Police Towing
and Storage Services.
1. Return original of Proposal to:
City of El Segundo
City Clerk
350 Main Street, Room 5
El Segundo, CA 90245 -3813
2. Proposer must honor proposal prices for one hundred (100) days.
3. Proposals must include this Proposal form and be signed by the vendor's authorized
representative.
5. Award of a contract will be made by the City Council based upon the criteria set
forth in this RFP and will be made based upon the best qualified proposer rather
than lowest price.
PROPOSER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this
proposal. The undersigned agrees to furnish the commodity or service stipulated on this
proposal as stated above.
VAN LINDEN BODY SHOP DBA VAN LINGEN TOWING 20621 EARL ST, TORRANCE CA 90503
Company Add s
ROB VAN LINGEN i
Name (Print) Signatu
310- 370 -4533
Company Phone No.
Title of Persofi Signing Bid
PRESIDENT
63
ACKNOWLEDGMENT
Cover Letter
1. Offeror name: Van Lingen Body Shop dab Van Lingen Towing
2. Name and telephone number of persons authorized to conduct negotiations:
Name: Rob Van Lingen Phone Number: 310 602 4040
3. Van Lingen Body Shop dba Van Lingen Towing acknowledges that the RFP # 16 -01
"Police Towing and Storage Services ", including the Special Provisions, General
Provisions, Additional General Provisions, Attachments, Addendum's, and enclosures
received via El Segundo City Clerk have been thoroughly reviewed and are acceptable in
case of contract award.
7. Van Lingen Body Shop dba Van Lingen Towing acknowledges the procurement
schedule as outlined in section 2 "Proposal Schedule ", page 4 of the RFP.
OFFEROR CERTIFICATION
The undersigned certifies that he is authorized to certify and to commit Van Lingen Body
Shop dab Van Lingen Towing regarding the information on this form and for the total
offer submitted in response to this solicitation.
Date: �-7' / f "1,6
Name: Rob Van Lingen
Title: President
Signature
Firm: Van Lingen Body Shop dba Van Lingen Towing
2
64
Table of Contents
Component A: Technical Proposal
Page 2 Cover letter
Page 4 Introduction
Page 5 Project Analysis
Page 11 Objective, Scope, Nature of Proposed Program
Page 13 Work Program
Page 15 Methodology
Page 19 Assigned Personnel
Page 20 Schedule
Page 21 Program Monitoring
Page 22 City Resources
Page 23 Subcontractors
Page 24 Contractor Capability & References
Page 25 Alternative Proposals
Page 26 Conflict of Interest
Component 13: Cost Proposal
Page 27 Rates and Charges
Page 31 Organization
Page 32 References
Page 33 Contract Administrator
Page 34 Business License
Page 35 Insurance
Van Lingen
65
PART I- TECHNICAL PROPOSAL
Introduction
Van Lingen Towing Introduction
In response to the Request for Proposal 4 16 -01: Police Towing and Storage
Services on an "As Needed Basis" Van Lingen Towing Inc. submits the enclosed bid.
Van Lingen Towing founded in 1948 is a family owned business, with over sixty
years of Police impound service in the South Bay. We are the most progressive towing
company in the area, perhaps California. Government envoys have traveled from as far
away as Istanbul, Turkey to observe our business practices and unique dedication to the
Police Departments we serve. Van Lingen Towing understands that each contract is
distinctive and we tailor our service to meet each Police Department's special needs.
Van Lingen currently has four towing and storage locations in the South Bay; two of
which are in the city of Torrance, One in the City of Inglewood. We possess the ability to
store 1800 vehicles and own 45 tow vehicles dedicated to Police towing service. Van
Lingen Towing owns the only 75 ton rotating crane recovery vehicle in California. This
vehicle is capable of recovering any large and unusual vehicle such as tankers, concrete
mixers or other construction equipment that may wreck or roll -over. In addition, we
operate a haz —mat support vehicle to augment our services during larger scale vehicle
incidents. Van Lingen currently has over 70 full time employees.
Van Lingen Towing created an evidence policy that is unparalleled in the towing
industry. After the OJ Simpson case revealed flaws in the towing industries vehicle
evidence procedures, we took a proactive stance and made a substantial investment to
create secure evidence retention areas and an extensive evidence policy in all three of our
facilities. Our vehicular evidence policy is nationally recognized as unique to our
industry. As an example, the Secret Service asked for our assistance in designing and
implementing a duplicate to our facility in Salt Lake City.
Beyond our special capabilities, Van Lingen Towing recognizes the importance of
each individual customer we come in contact with; our trucks are always clean, our staff
professionally uniformed, our employees are well trained and nationally recognized as
experts in the towing field. Van Lingen Towing has an historical response time average
for all Police towing contracts of 8.5 minutes. These facts, among others make Van
Lingen Towing uniquely qualified to supply Police towing services to the City of El
Segundo.
Van Lingen Towing has decades of history in exceeding all expectations of the cities
that we serve. Thank you for the opportunity to serve the City of El Segundo Police
Department.
4
Van Lingen
.;
PART 1- TECHNICAL PROPOSAL
Project Analysis, Section 2
Van Lingen thoroughly understands the challenges of this RFP. We understand and accept the
expectations of The El Segundo Police Department. Van Lingen towing acknowledges and shall comply
with all the following standards;
Basics
Van Lingen towing shall respond to tow calls 24 hours a day, seven (7) days a week, within the maximum
response time limits established by ESPD. These calls would include vehicles that are towed for storage,
impound, evidence, traffic collisions, and calls for service (Jump starts, lock outs etc..,)
A tow truck driver shall respond with a properly equipped tow truck of the class required to tow the
vehicle and be in possession of the appropriate class of license and applicable endorsements.
Any applicable permits (e.g., load variance, oversize) shall be valid and Maintained in the tow truck.
A failure to respond to towing or service calls, and /or repeated failures to meet maximum response time
requirements, shall result in disciplinary action.
If service, other than towing, recovery, and load salvage, is canceled by the vehicle's registered owner or
agent, no lien shall arise for the service unless the operator has presented a written statement to the
vehicle's registered owner or agent for the signed authorization of services to be performed pursuant to
Section 3068(a) of the Civil Code.
Regardless of the class of tow truck utilized or responding to the call, charges shall not be more than for
the class of vehicle towed or serviced.
On Scene Police personnel may dispatch more than one tow truck to a multiple vehicle collision scene in
response to a tow call.
Only tow truck personnel and equipment requested shall respond to an ESPD call (e.g., tow truck driver
bringing girlfriend, children, or their dog, is not allowed). Exception would be responding a tow truck
driver trainee with an approved tow truck driver only if documentation of tow truck driver training has
already been submitted for the trainee to ESPD
5
Van Lingen
67
DEMEANOR AND CONDUCT
While involved in ESPD tow operations or related business, the Van Lingen tow operator and /or
employee(s) shall refrain from any acts of misconduct including, but not limited to, any of the following:
1) Rude or discourteous behavior.
2) Lack of service, selective service, or refusal to provide service which the operator is capable of
performing.
3) Any act of sexual harassment or sexual impropriety.
4) Unsafe driving practices.
STORAGE FACILITY
Van Lingen Towing shall be responsible for the safekeeping and prevention of vandalism of all vehicles
and contents which are stored or impounded by the ESPD.
At a minimum, a securely fenced or enclosed storage area shall be provided.
The primary storage facility shall be at the same location as the business address.
Van Lingen Towing shall maintain sufficient storage spaces.
A secondary storage facility shall only be utilized if the primary storage facility is full.
Secondary storage facilities shall be located reasonably close to the main business office.
There shall be no charge to the vehicle's owner /agent for towing a vehicle from a secondary storage
facility to the primary storage facility.
Prior to the utilization of new storage facilities, which were not listed on the ESPD Tow Listing
application, the operator shall obtain the ESPD approval.
A Van Lingen Towing employee shall be properly trained to conduct business transactions related to
towing, storage, and release of vehicles /property.
Upon approval from the ESPD, Van Lingen Towing shall release personal property from a vehicle which
has been stored /impounded by the ESPD at the request of the vehicle's registered owner or agent
(personal property is considered to be items which are not affixed to the vehicle).
The requirement to obtain approval from the ESPD prior to the release or removal of property may be
excused by the ESPD if it is determined proper safeguards and procedures are utilized by Van Lingen
Towing.
This requirement may not be waived in cases where a vehicle has been impounded for evidence or
investigation.
.:
Personal property and /or the vehicle shall be released at our primary storage facility.
No fee shall be charged for the release of personal property during normal business hours pursuant to
Section 22851(b) CVC.
The maximum charge for a non - business hours release shall be one -half the hourly tow rate charged, or
less, for initially towing the vehicle pursuant to Section 22851(b) CVC.
No lien shall attach to any personal property in or on the vehicle pursuant to Section 22851(b) CVC.
Van Lingen Towing shall keep a written record of every vehicle stored for a period longer than 12 hours
pursuant to Section 10650(a) CVC.
The record shall contain the name and address of the person storing or requesting the tow, the names
of the owner and driver of the vehicle (if ascertainable), and a brief vehicle description (make, model,
license plate number, and any vehicle damage) pursuant to Section 10650(b) CVC.
T ®VII TRUCK DRIVERS
Van Lingen Towing shall ensure tow truck drivers responding to calls initiated by the ESPD are
competent and have completed an approved tow truck driver training program within the past five (5)
years.
Acceptable tow truck driver training programs shall be approved by the ESPD. Documentation of a
completed tow truck driver training program shall be provided when requested by ESPD.
Tow truck driver training documentation should be for the appropriate class of tow truck (e.g., a Class D
driver should have heavy duty tow driver's training documentation).
Completion and /or documentation of a tow truck driver's training does not necessarily indicate a
sufficient level of competence.
Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient
manner possible.
Tow truck drivers shall be at least 18 years of age and shall possess the proper class of license and
endorsements for the towed and towing vehicle.
All tow truck drivers and owner /operators shall be enrolled in the Employer Pull Notice (EPN) program.
Van Lingen Towing will provide a current list of drivers and a copy of the current EPN report, or in the
case of a newly hired tow truck driver, proof of enrollment in the ERN program, for all drivers to the
ESPD when requested.
Vart Lingen
.!
Upon the addition of new drivers, Van Lingen Towing shall be granted a maximum of 30 days to enroll
drivers in the EPN.
The EPN shall be kept on file, signed, and dated by Van Lingen towing Management.
Van Lingen Towing shall maintain a current list of drivers.
Uniforms:
ESPD tow truck drivers shall wear an identifiable uniform (either shirt and pants, or coveralls) displaying
the company and driver's names while engaged in ESPD towing.
Personal Appearance: Van Lingen tow truck drivers shall represent a professional image. An
unacceptable representation would include: unbathed, excessively dirty /torn uniform, body art, visible
body piercing, etc.
Safety Garments: Van Lingen tow truck drivers shall wear appropriate warning garments (e.g., vests,
Jackets, shirts, reflective clothing) for daylight and hours of darkness in accordance with California
Coda of Regulations, Title 8, Section 1598. If the tow truck driver is working on a Federal -aid highway,
the oporator shall comply with the Federal Highway Administration, Department of Transportation,
Part 634, Worker Visibility, which requires high - visibility personal protective safety clothing to be
worn that meets the Performance Class 2 or 3 requirements of the ANSI /ISEA 107 -2004 (compliance
date of November 24, 2008).
TOW TRUCK CLASSIFICATIONS
Van Lingen Towing shall equip and maintain tow trucks covered under this RFP in accordance with the
provisions set forth in the California Vehicle Code (CVC), Title 13 of the California Code of Regulations
(Title 13), the specifications contained in this RFP; and in a manner consistent with industry standards
and practices.
All tow trucks shall have recovery and wheel lift capabilities meeting the specifications contained in this
P,FP and the most recent electronic version of the CHP 234B, Tow Truck Inspection Guide.
Class D tow trucks used exclusively for salvage and recovery operations are riot .required to possess
wheel lift capabilities.
A car carrier is exempted from the recovery, wheel lift, and boom capability requirements. However, the
car carrier must be an additional unit and shall not be used for recovery.
A violation of the gross vehicle weight rating (GVWR) and /or safe loading requirements of a tow truck
should be cause for immediate suspension. This includes exceeding the tow truck's GVWR, front axle
weight rating, rear axle weight rating, maximum tire weight ratings, or not maintaining 50 percent of the
tow truck's unladen front axle weight on the front axle when towing.
Z1:
There are four (4) classes of tow trucks covered under this RFP.
1) Class A - Light Duty
2) Class B - Medium Duty
3) Class C - Heavy Duty
4) Class D - Super Heavy Duty
GENERAL EQUIPMENT SPECIFICATIONS
Tow Truck and Car Carrier Classifications: Tow truck and car carrier classifications are based on the truck
chassis GVWR and the classification system used by the American Trucking Association (ATA) and truck
manufacturers. Tow truck and car carrier classifications shall meet all applicable state and /or federal
standards.
Identification Labels: Each piece of towing equipment shall have a label or identification tag
permanently affixed to the equipment in a prominent location to identify the manufacturer, serial
number, model, and rated capacity.
Recovery Equipment Rating: The basic performance rating of the recovery equipment is the weight the
equipment can lift in a winching mode, when the boom is static at a 30 degree elevation with the load
lines vertical and the lifting cables sharing the load equally, measured with a live load (weight or load
cell).
The structural design of the recovery equipment must have a higher load capacity than the performance
ratings.
Winches shall conform to or exceed the specifications set forth by the Recovery Equipment Rating,
Society of Automotive Engineers (SAE) Handbook, SAE J706.
All ratings for cable and chain assemblies are for the undamaged assembly condition, All cable and chain
assemblies should be the same type, construction, and rating as specified by the original equipment_
manufacturer (OEM) for the equipment.
Control /Safety Labels: All controls shall be clearly marked to indicate proper operation, as well as any
special warnings or cautions.
Van Lingen
71
Special Equipment
To properly and safely tow, service, or recover the wide variety of vehicles being operated on the
highway, a towing procedure may require the use of special equipment specifically designed for the
purpose.
Any special equipment which requires certification /inspection of the equipment and /or operator (e.g.,
cranes, forklifts), the applicable and current certification /inspection document(s) shall be available to
the ESPD at any time requested.
10
Van Lingen
72
PART I- TECHNICAL PROPOSAL
Objective, Scope, Nature of Proposed Program, Section 3
As traffic congestion continues, collisions increase, and impounds continue, Van Lingen Towing feels
significant pressure to stay ahead of the curve with creative solutions and professional management.
Van Lingen Towing has established simple and clear rules for proper incident management, which
includes the entire towing process from the time the phone rings until the tow is completed.
Objective
Public Safety Impound Services
Van Lingen Towing will provide superior service to all sworn, non -sworn and civilian employees of the
City of El Segundo. We exceed the all the minimum requirements of the RFP. Our references from
surrounding cities are impeccable. Van Lingen Towing will be on scene quickly, arrive with the correct
equipment, and remove the vehicle expeditiously thus allowing the City employee to attend to more
pressing issues.
Service to the Public
For many people, automobiles are an essential part of life in El Segundo. We use them to get to work,
for recreation and for everyday life. Most consumers do not think much about their vehicle ever getting
impounded, or getting into an accident. Fortunately, for individuals whose cars are towed or impounded
by Van Lingen Towing, the public will find a highly regulated and professional group of dedicated
employees.
Scope
Van LingenTowing knows that our goal is to efficiently arrive on scene, and remove the vehicle, so that
an off icer`s time is spent wisely can Public Safety activities rather than waiting on the tow truck or
wondering how long it will take to remove the vehicle. Van Lingen Towing accomplishes this by
strategically staging tow trucks throughout the city and surrounding areas, similar to what public safety
entities currently practice. Our average response time Is 8.5 minutes to the municipalities we currently
serve, We also want the customer to have the peace of mind that their vehicle is being towed by true
professionals. Van Lingen Towing knows that this can only be accomplished by experienced, well trained
professional drivers, modern facilities, state of the art equipment and an outstanding support staff. Our
employees are Tow Pro certified. The Tow proprogram is highly regarded and certified by NHTSA and
CHP.
11
kWin Lerzgetz
73
Nature of Proposed Program
First and foremost If awarded the contract, Van Lingen Towing will with meet with the appropriate
personnel from the ESPD traffic division so that we may better understand traffic flows, high accident
areas, and when special events are scheduled. Based on this information we will build a rapid response
plan which will include how many trucks are necessary, where they should be staged, and what times of
the day are critical. At all times trucks will be staged in the area, the total number and exact location will
determined by our meeting the ESPD personnel. In addition to meeting with the traffic division we will
meet with the detective division to better understand their evidence retention needs. Finally, Van
Lingen towing will meet the Command staff and community leaders so that we recognize the City of El
Segundo's unique expectations of their towing and storage provider.
12
Van Lingen
74
PART I — TECHNICAIL PROPOSAL
Work Program, Section 4
Work or tasks to be performed
If awarded the Police and Towing Storage contract, Van Lingen Towing's primary responsibly would be
to provide a planned and coordinated process to respond to, and remove traffic incidents, including
impounded vehicles and restore traffic capacity as safely and quickly as possible. Van Ungen Towing
acknowledges that tow trucks will be staged in the area at all times, and has the ability to quickly
escalate our presence in the city as the situation dictates such as natural disasters or planned public
safety checkpoints. This objective is achieved by maintaining a large fleet, expansive storage
facilities, and training our employees in the following;
Professional Image and Personal Appearance
s Operator Responsibilities as a Towing and Recovery Professional
e Personal Safety Considerations
S Customer Service
Communication Skills
e Safety at the Scene
Safe Driving During Towing and Recovery Operations
Proper Procedures for Vehicle Preparation for Towing and Recovery
0 Accident Prevention Skills
Types and Classifications of Towing and Recovery Equipment
Proper Inspection /Care of Towing and Recovery Units
e Incident Management
Special Considerations Involved in Hazmat Recoveries
e Equipment Required for Proper Operation of Various Towing and Recovery Units
b Proper Hook -up Procedures for Specialty Vehicles, medium /heavy truck, combinations
Loading, Securing, and Unloading a Vehicle Using Carriers and Trailers
Cargo Concerns including Loading, Securing and Unloading
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Van Lingen
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Proper Procedures for Uprighting Overturns
Recoveries — Proper Winching Techniques
Van Lingen Towing utilizes a number of training courses to teach and update our employees on
a continual basis. Proper training and a thorough knowledge of materials and equipment lead to
a safe working environment, and when an accident does occur, Van Lingen Towing recognizes
that knowing the right procedures and how to implement them can mean the difference between
a mishap and disaster. Van Lingen uses three programs to insure competent and safe employees.
We contract with Environmental Compliance & Remediation (ECR) for safety and _regulatory
training, Tow Pro's for towing and recovery training, and J.J. Keller for safe driving practices.
Tow Pro's provide the following training;
l't Level: Recovery, Moving, Towing Cars /Trucks, Up- righting and roll - overs, with or
without wheels and how to incorporate predictability and efficiency.
Ana Level_: Employees gain the information required to successfully move vehicles from
soft surfaces such as muddy ditches and embankments with grades. Employees are taught
in the classroom and experience hands-on training in the field by top instructors.
3 r Level_: The employee moves on to the next platform with the moving or up- righting
of exotic, unusual, or loaded recoveries including end rolls axe learned both_ in theory and
in hands on training.
J.1 Keller provides the following training;
- Accident Procedures
-Air Brakes
- Backing Techniques
Coupling & Uncoupling
Driving Techniques
- Emergency Maneuvers
Extreme Weather Driving
Fixed Object Collisions
Night Driving
- Safety issues
-Speed & Space Management
-Vehicle inspections
Win Lingt rx
76
PART I TECHNICAL PROPOSAL
Work Program, Section 4
Work or tasks to be performed
If awarded the Police and Towing Storage contractr Van Lingen Towing's primary responsibly would be
to provide a planned and coordinated process to respond to, and remove traffic incidents, including
impounded vehicles and restore traffic capacity as safely and quickly as possible. Van Lingen Towing
acknowledges that tow trucks will be staged in the area at all times, and has the ability to quickly
escalate our presence in the city as the situation dictates such as natural disasters or planned public
safety checkpoints. This objective is achieved by maintaining a large fleet, expansive storage
facilities, and training our employees In the following;
Professional Image and Personal Appearance
Operator Responsibilities as a Towing and Recovery Professional
Personal Safety Considerations
® Customer Service
• Communication Skills
® Safety at the Scene
Safe Driving During Towing and Recovery Operations
Proper Procedures for Vehicle Preparation for Towing and Recovery
® Accident Prevention Skills
Types and Classifications of Towing and Recovery Equipment
Proper Inspection /Care of Towing and Recovery Units
Incident Management
• Special Considerations Involved in Hazmat Recoveries
Equipment Required for Proper Operation of Various Towing and Recovery Units
a Proper Hook -up Procedures for Specialty Vehicles, medium /heavy truck, combinations
• Loading, Securing, and Unloading a Vehicle Using Carriers and Trailers
Cargo Concerns including Loading, Securing and Unloading
13
Vari Lingen
77
Proper Procedures for Uprighting Overturns
Recoveries— Proper Winching Techniques
Van Lingen Towing utilizes a number of training courses to teach and update our employees on
a continual basis. Proper training and a thorough knowledge of materials and equipment lead to
a safe working environment, and when an accident does occur, Van Lingen Towing recognizes
that knowing the right procedures and how to implement tbem can mean the difference between
a mishap and disaster. Van Lingen uses three programs to insure competent and safe employees.
We contract with Environmental Compliance & Remediation (ECR) for safety and regulatory
training, Tow Pro's for towing and recovery training, and J.J. Keller for safe driving practices.
Taw Pro's provide the following training;
I't Level: Recovery, Moving, 'Towing Cars /Trucks, Up- righting and roll - overs, with or
without wheels and how to incorporate predictability and efficiency.
2`1 Level: Employees gain the information required to successfully move vehicles from-
soft surfaces such as muddy ditches and embankments with grades. Employees are taught
in the classroom and experience hands -on training in the- field by top instnicto_rs.
3rd Level: The employee moves on to the next platform with the moving or up- righting
of exotic, unusual, or loaded recoveries including end rolls are learned both in theory and
in hands on training.
JA Keller provides the following training;
-Acci dent Procedures
-Air Brakes
- Backing Techniques
Coupling & Uncoupling
- Driving Techniques
-Emergency Maneuvers
Extreme Weather Driving
Fixed Object Collisions
Night Driving
- Safety Issues
-Speed & Space Management
Vehicle Inspections
Vert Lingen
PART I ®TECHNICAL PROPOSAL
Methodology Section 5
Towing
Van Lingen will stage tow trucks in the area at all times to ensure the lowest possible ETA. The tow
operators shall be well trained and versed in Public Safety towing techniques. A roving supervisor will
also be in the area at all times to ensure all company policies and standards are adhered to. Our
central dispatch will monitor the tow vehicles via GPS and utilize state of the art computer aided
dispatch to efficiently route resources utilizing our fleet of over 30 vehicles.
Storage
Van Lingen Towing will store all vehicles related to this contract in a secure facility that utilizes state
or the art security and safety measures. The vehicles will be parked In a uniform and systematic
manner in marked and numbered spaces. An inventory report will be maintained using an advanced
bar code and custom computer database system. Van Ungen Towing has full time vehicle release and
facility employees so that Vehicles will be released to the customers in a timely manner. In addition to
the common storage area we have multiple secure evidence bays with a variety of security levels
dependent upon the circumstances of the impound.
Our storage facilities have the Following security measures in place,
Separate building and impound yard alarm systems;
- Remote monitoring allows normal business operations upon evidence lock- down.
Evidence retention recording and monitoring
- Redundant separate additional systems
- Controlled by police personnel
- Becomes part of evidence package
- Retained by Police agency
Sentex Entry Access System;
- Computer controlled management system
- Provides controlled access to Evidence Retention Building
Access granted through user defined access codes
- Provides permanent record of entry and access to evidence
15
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- Automatic event monitoring
- Automatic digital video record created
Van Ungen Towing's cutting edge Digital Video Recording systems have the following components to
ensure maximum security of all stored vehicles;
- Built -in multiplex function
- Rotation between channels with activity for more effective monitoring on live view
- Recording in variable frame rate per camera
- Automatic overwrites when storage unit is full- 12 Months of archived data.
- Overlap recording to increase frame speed when activity is detected
- Event recording to eliminate unnecessary data
- Post event recording to ensure full activity capture
- Pre -alarm recording to capture images prior to activity detection
- Simultaneous recording of all channels
- Continuous automatic operation w/o manual intervention
- High resolution digital recording for clear and crisp image
- Instantaneous data retrieval by date, time, and channel
- Simultaneous playback of all channels
- Video map for quick overview of when and where activity was recorded
- Search image zoom /enlarge and reduce size
- Remote PT2 camera control with built -in protocols
- Digital output to alert activity detection
- View live and recorded images from remote location
- Watermarking
- Three level passwords to distinguish accessibility
16
Van Lingen
Wt
PART I - TECHNICAL PROPOSAL
Project Management Section 6
Management structure hierarchy
�14E11
aa10" AVIAN,
LE VEER MIKE LOPEZ
ti
17
Van Lingen
Cila {_Iii.'
47:5: s
lIM ESPITiCYSl1 T�
Facilities Available;
Primary Storage Yard Address
20621 Earl St., Torrance CA 90503
Secondary Storage Yard Address
2755 Lomita Blvd., Torrance CA 90505
1149 La Brea Ave., Inglewood CA 90301
1750 w 223 "d st, Torrance CA 90501
Total Outside Storage Capacity -1800 vehicles
Total Inside (Evidence) Storage Capacity- 50 vehicles
18
Veen MnWn
MA
PART I — TECHNICAL PROPOSAL
Assigned Personnel, Section 7
I, Robert J. Van Lingen, have the primary responsibility for implementing this proposal. I am the 3rd
generation of Van Lingen's Involved in the company and have an enormous amount of pride to carry
on a 61 year tradition of excellence and innovation in the towing industry.
Since I was 10 years old I have been working for Van Lingen Towing. My father would be pick me up
from school and I would sweep the yard, empty the trash, wash trucks and generally be in awe of the
big shiny trucks, and mangled cars that would come in. Over the years I grew up In and learned the
industry from top to bottom by working every job In the company.
However to run any successful enterprise one needs more than hands on experience. After high school
I graduated from Long Beach State with a Bachelors degree in Business Management. From Long
Beach State I was admitted to Villanova University and earned a Master of Business Administration
graduating with Cum Laude academic honors.
Beyond my academic credentials I also have the following industry specific certifications;
1. Wreckmaster level 2/3, 4/5, and 6/7
2. CTTA certified
3. Miller Industries Rotator certified
4. Crosby Risk Management and Recovery rigging certified
5. DMV licensed VIN verifier
6. The American Towman Academy
Van Lingen Towing currently contracts with the following Public Safety agencies which require a similar
type of service as this RFP requires;
1. City of Torrance
2. City of Palos Verdes Estates
3. City of Manhattan Beach
4. LASD- Lawndale
5. El Camino College
6. Compton College
7. California Highway Patrol
My primary responsibility at Van Lingen Towing is Government contract management. It is my
responsibility to make certain that all requirements of each contract are strictly adhered to and indeed
surpassed. This is accomplished through propriety data entry systems, custom GPS reports, dispatch
reports, managers reports, my physical presence in the field , and talking with various levels of city
employees at each contract city on a continual basis. My approach to managing the ESPD contract
would be exactly the same; this methodology has proven effective and would function well in the City
of El Segundo.
19
Van Lingen
PART I — TECHNICAL PROPOSAL
Schedule Section 8
The activities involved with this RFP would include every aspect of the towing, recovery, and storage
industry. These activities include but are not limited to; Recovery, Moving, Towing Cars /Trucks, Up-
righting and Upsets, towing vehicles with or without wheels, the moving or up- righting of exotic,
unusual, or loaded big rigs, the proper handling of evidence vehicles, special event coordination,
incident management etc.,
The above listed activities would be handled on an as needed basis 24 hours a day, 365 days a year.
20
r
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PART I — TECHNICAL PROPOSAL
Program Monitoring, Section 9
Van Ungen Towing utilizes several levels of quality control to ensure that we exceed all contract
requirements.
1. Each shift has at least 2 supervisors. One or more managers are in the central dispatch
monitoring the calls using computer aided dispatch, GPS, and 2 way radios. One or more
managers are in the field to assist in difficult situations, and spot check the work of each
operator on a regular basis.
2. Each dispatch shift prepares a report at the end of shift so that upper management can review
the shift's activities and any abnormalities that may have occurred.
3. Each tow operator prepares a report at the end of shift which details all calls handled which is
reviewed by management every day.
4. Upper management runs weekly, monthly, quarterly, and yearly reports on call volume,
distribution, current inventory, released vehicles, auctioned vehicles, and fees collected on
behalf of the municipalities.
Adhering to the above measures Van Lingen Towing can confirm that all contract terms are met and
exceeded. Using these methods also allows us to quickly identify any problem areas and rectify the
situation.
21
NR
PART I — TECHNICAL PROPOSAL
City Resources, Section 10
Van Ungen Towing would need City services /Staff in only 1 situation.
1. To provide temporary traffic control at the scene of an accident when our operators are not in
a safe location.
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Van Lingen
F.R.
PART I — TECHNICAL PROPOSAL
Subcontractors, Section 11
Van Ungen Towing has ample equipment and resources to handle any situation that may arise from
this RFP, we have no need nor intention to use sub - contractors.
29
Vail Linger
PART I TECHNICAL PROPOSAL
Contractor Capability and References
Client References
Below are three references which can readily discuss Van Lingen Towing's capabilities, qualifications, and
background. The references can verify that Van Lingen has exceeded the requirements during the
performance of similar contracts.
REFERENCEI'
Name of Finn
TORRANCE POLICE DEPARTMENT
Street address City State Zip Code
3300 CIVIC CENTER DR. TORRANCE I CA 90505
Contact Person Telephone number
CAPT. ANDERSON (310) 328,456
Dates of service
Value or cost of service
1948 - PRESENT
VARIABLE
Brief description of service provided
POLICE TOWING & STORAGE SERVICES
REFERENCE 2
Name of Firm
PALOS VERDES ESTATES POLICE DEPARTMENT
Street address
City
State
Zip Code
340 PV DRIVE WEST
PALOS VERDES ESTATES
CA
90274
Contact Person
Telephone number
CAPT. VELEZ
(310) 378 -4211
Dates of service
Value or cost of service
1986 - PRESENT
VARIABLE
Brief description of service provided
POLICE TOWING & STORAGE SERVICES
REFERENCE H
Name of Firm
LA COUNTY SHERIFF - LAWNDALE
Street address
City
State
Zip Code
15331 PRAIRE AVE
LAWNDALE
CA
90260
Contact Person
Telephone number
DER CRISE
(310) 219 -2750
Dates of service
Value or cost of service
1990 - PRESENT
VARIABLE
Brief description of service provided
_
POLICE TOWING &STORAGE SERVICES
Additional references are available upon request.
24 88
PART I - TECHNICAL PROPOSAL
Alternative Proposals Section 13
This section is not applicable as Van Lingen Towing has adhered to the RFP format in its original form.
25
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PART I — TECHNICAL PROPOSAL
Conflict of Interest Section 14
1. Van Lingen Towing certifies that -
The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor relating
to those prices, the intention to submit an offer, or the methods or factors used to calculate the prices
offered.
The prices in this offer have not been and will not be knowingly disclosed by Van Lingen Towing, directly
or indirectly, to any other offeror or competitor before bid opening unless otherwise required by law.
No attempt has been made or will be made by Van Lingen Towing to induce any other concern to submit or
not to submit an offer for the purpose of restricting competition.
Each signature on the RFP is considered to be a certification by the signatory that the signatory is the
person in Van Lingen Towing responsible for determining the prices and services being offered in this bid
or proposal, and that the signatory has not participated and will not participate in any action contrary to the
subparagraphs above.
2. Van Lingen Towing certifies, to the best of its knowledge and belief, that -
Van Lingen Towing and /or any of its Principals --
Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any Federal, State or Local agency.
Have not been convicted of or had a civil judgment rendered against Van Lingen Towing for: commission_
of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, state or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted
for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the
offenses enumerated in this paragraph.
Van Lingen Towing has not at anytime preceding this offer, had one or more contracts terminated for
default by any Federal, State or Local agency.
66
Van Lingen
• IC
.eciucst for Proposal
Proposal ## 16-01
Part II Cost Proposal
Police Vowing and Storage Services
Van Li gen
2755 Lomita Blvd
Torrance, CA 90505
310 -370 -4533
91
Part 11: Cost Proposal
Van Lingen
W,
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A — Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 310/524 -2331 Fax: 310/322 -2756
8.0 CHANGE OF OWNERSHIP
The qualifications and abilities of the Operator to carry out the terms of this Agreement
are of particular concern to the City. Therefore, the Operator shall not assign or
otherwise transfer this Agreement nor shall it sell, convey or otherwise transfer,
voluntarily, or involuntarily, the business, in whole or in part, without the express written
consent of the City Council. Such consent shall not be unreasonably withheld provided
the successor is a responsible and qualified tow service operator and has by a valid
and binding written agreement agreed to be bound by the provisions of this Agreement.
9.0 RFP PROPOSAL SHEET
1, THE UNDERSIGNED HAVE READ AND UNDERSTANDS THE ATTACHED
SPECIFICATIONS AND OFFERS TO PERFORM ALL THE DUTIES AND OBLIGATIONS
REQUIRED OF THE TOW SERVICE AND STORAGE GARAGE OPERATOR BY THE
PROVISIONS OF THE "SPECIFICATIONS FOR TOWING SERVICE AND STORAGE
GARAGE, CITY OF EL SEGUNDO" DATED 7/19/16 AND THE
PROVISIONS OF ALL SECTIONS OF THE DEPARTMENT OF MOTOR VEHICLES AS IT
RELATES TO TOW SERVICE AND THE STATE OF CALIFORNIA CIVIL CODE, AT THE
PRICES AND FOR THE CONSIDERATION HEREIN PROVIDED AND TO TOW
VEHICLES WHEN SO DIRECTED BY THE CITY OF EL SEGUNDO AT THE
FOLLOWING PRICES. IF AWARDED THE CONTRACT, I AGREE TO PERFORM THE
WORK IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE PROPOSAL:
RATES AND CHARGES:
(A) Police- ordered impound tow charges for motorcycles, passenger cars, SUV's,
passenger vans, and pickup trucks up to Y4 ton capacity during the hours of
8:00 a.m. to 5:00 p.m. will be at the daily rate of:
$ 120.00
and during the hours of 5:00 PM to 8:00 AM will be at the rate of:
$ 120.00
(B) Police- ordered impound tow charges for trucks (over' /4 ton) heavy equipment
during the hours of 8:00 a.m. to 5:00 p.m. will be at the rate of:
$ 180.00
and during the hours of 5:00 p.m. to 8:00 a.m. at the rate of:
$ 180.00
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services
27
93
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A — Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 310/524 -2331 Fax: 310/322 -2756
"'DROP FEES ARE ONLY CHARGED PURSUANT TO
(C) Charge for police requested release: 22851 (a) (1) (2) CVC. IF THEY ARE CHARGED,
THEY AREAS FOLLOWS
1) Motorcycles: $ 60.00
2) Passenger cars, vans
SUV's, and trucks to % ton
3) Trucks, and SUV's one (1) ton
4) Heavy trucks and equipment
(1 -1/2 ton and over):
$ 60.00
$ 60.00
90.00
(D) Where additional labor is required to facilitate the movement of the vehicle, it
may be charged at the rate of:
$ 60.00 PER 1/2 HOUR
(E) Should the use of a "dolly" be required, the use thereof may be charged at the
rate of:
$ 0.00 NO DOLLY CHARGE
(F) Where the tow truck has been ordered, arrives at the scene and vehicle is
released without towing services being performed, the charge for the tow truck
response shall be:
$ 0.00
(G) The charge for a vehicle release during normal operating hours of 8:00 a.m. to
5:00 p.m., Monday to Friday shall be a fee not to exceed for each service
rendered, the amount of:
$ 0.00 NO "GATE" OR RELEASE FEES DURING NORMAL OFFICE HOURS
during other than normal operating hours:
$ 60.00
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services
28
M,
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A —Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 3101524 -2331 Fax: 310/322 -2756
2. LOCATION:
(A) Short-term storage yard facilities are located at:
20621 EARL ST. TORRANCE & 2755 LOMITA BLVD TORRANCE
(B) Impound garage facility is located at:
20621 EARL ST TORRANCE & 2755 LOMITA BLVD TORRANCE
(C) Storage facility for long -term impounds are located at:
20621 EARL ST TORRANCE & 2755 LOMITA BLVD TORRANCE
(D) Secure facility located at:
20621 EARL ST TORRANCE & 2755 LOMITA BLVD TORRANCE
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services 29
95
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A — Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 310/524 -2331 Fax: 310/322 -2756
3. 1 (we) hereby certify that I (we) own /lease (check one) the real property that will be
used for:
A. Short -term storage yard facilities
B. Short-term garage facility
C. Long -term storage facility
D. Secure facility
Own
Lease ❑
Own
Lease ❑
Own
Lease ❑
Own X Lease ❑
4. if leasing the property mentioned in 3 above, please state the following:
Name of Lessor N/A
Address of Lessor
Date of lease expiration
5. 1 hereby certify that I am able to comply with all requirements as listed on these
proposal sheets that constitute my bid for the furnishing of towing service and
storage garage facilities to the City of El Segundo for the period of four (4) years
and three (3) one year options commencing 8/1/16 OR TBD BY COUNCIL
I ACKNOWLEDGE THE REQUIREMENT TO PROVIDE DOCUMENTATION AS CALLED
OUT HEREIN.
The undersigned agrees to furnish above service in accordance with Notice Inviting Bids,
Specification and Bid Form, which are intended to be read and interpreted as a whole.
VAN LINGEN BODY SHOP
Company: DBA VAN LINGEN TOWING By_ ROBERT VAN LINGEN
Address: 20621 EARL ST, TORRANCE CA 90503 Title: PRESIDENT
Telephone No. 310 - 370 -4533 Fax: 888-778 - 1634 -��
E -mail address: ROB@VANLINGEN.COM Date: 7/19/16
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services
30
W
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A — Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 310/524 -2331 Fax: 3101322 -2756
Firm name must appear here -► VAN LINGEN BODY SHOP, 20621 EARL ST TORRANCE•CA 90503
11.0 VENDOR QUESTIONNAIRE
In submitting a proposal, each bidder shall also provide the following information: (Use additional
sheets, if necessary.) Brochures and advertisements will not be accepted as a direct response to the
questionnaire. A qualifying proposal must address all items. Incomplete proposals will be rejected.
Organization: Describe your firm's qualifications to provide the service specified in this RFP. Be
sure to include: founding date (month and year) and brief history of firm; facility /office location,
current number of employees (full -time and part- time); special equipment acquired for the work;
firm's vision and mission statements, and key services offered.
SEE ATTACHED
References: List the time period, and a minimum of (1) client for whom you have been providing
Police Towing services, preferably a Public Agency. For each reference, include organization
name, address, and the name and telephone number of the contact person.
SEE ATTACHED
Contract administrator: Indicate the name, title, telephone number, and years of experience of the
individual who will be administering the contract, if awarded to your firm.
SEE ATTACHED
gmemency information: List names and telephone numbers of persons that the City will need to
contact after hours, on weekends or holidays.
EMRGENCY CONTACTS:
ROB VAN LINGEN - 310 - 602 -4040
SEAN VAN LINGEN 310 - 602 -4111
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services
31
97
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL
Exhibit A — Work Statement - Police Towing and Storage Services, RFP # 16 -01
Maria L. Cerritos, Purchasing Agent
Phone: 310/524 -2331 Fax: 310/322 -2756
Finn name must appear here —� VAN LINGEN BODY SHOP 20621 EARL ST TORRANCE CA 90503
VENDOR QUESTIONNAIRE
(Continued)
Subcontracting: Is your firm planning to subcontract portions of the work? Yes No X -if
yes, indicate the name of the subcontractor(s) and the portion of the work that will be subcontracted
in each case.
Employees: How many employees do you plan to hire or retain to provide the services specified in
this RFP? Are they going to be permanent full -time or part-time employees? How long must a part-
time employee work in your firm to become a permanent full -time employee? What percentage of
your staff is currently employed full -time on a permanent basis?
TWO EMPLOYEES IN ADDITION TO OUR CURRENT SEVENTY FIVE WOULD BE REQUIRED
TO PROPERLY IMPLEMENT COVERAGE. THE NEW EMPLOYEES WILL BE FULL TIME. NEW HIRES
MUST PASS A 90 DAY PROBATIONARY PERIOD. 100% OF OUR EMPLOYEES ARE FULL TIME.
Business License: Include with your submittal a copy of your firm's current business license. (Be
sure to include a copy of same for any subcontractor listed above.)
SEE ATTACHED
Certificate of Insurance: The Contractor must have insurance meeting the minimum insurance
requirements set forth herein (see Bidder Requirements On -Site Services). Include a copy of your
firm's insurance certificate or a letter from surety stating that your firm is insurable for the limits
required if awarded the contract. A certificate of insurance must be furnished to the City within
fourteen (14) days after notification of award.
SEE ATTACHED
Clarification, Exception or Deviation: Each bidder may clarify or describe any exception or deviation
from the requirements asset forth herein. Each clarification, exception or deviation must be clearly
identified and submitted with your Proposal response. If there is no clarification, exception or
deviation indicated, it will be considered that none exists.
NO EXCEPTIONS OR DEVIATIONS ARE EQUIRED.
Revised 2016 -06 -14 RFP #16 -01 Exhibit A - Police Towing and Storage Services 32
•-
Organization
Van Lingen Towing
In response to the Request for Proposal # 16-01: Police Towing and Storage
Services on an "As Needed Basis" Van Lingen Towing Inc. submits the enclosed bid.
Van Lingen Towing founded in 1948 is a family owned business, with over sixty
years of Police impound service in the South Bay. We are the most progressive towing
company in the area, perhaps California. Government envoys have traveled from as far
away as Istanbul, Turkey to observe our business practices and unique dedication to the
Police Departments we serve. Van Lingen Towing understands that each contract is
distinctive and we tailor our service to meet each Police Department's special needs.
Van Lingen currently has four towing and storage locations in the South Bay; two of
which are in the city of Torrance, One in the City of Inglewood. We possess the ability- to
store 1800 vehicles and own 45 tow vehicles dedicated to Police towing service. Van
Lingen Towing owns the only 75 ton rotating crane recovery vehicle in California. This
vehicle is capable of recovering any large and unusual vehicle such as tankers, concrete
mixers or other construction equipment that may wreck or rollover. in addition, we
operate a haz —mat support vehicle to augment our services during larger scale vehicle
incidents. Van Lingen currently has over 70 full time employees.
Van Lingen Towing created an evidence policy that is unparalleled in the towing
industry, After the OJ Simpson case -revealed flaws in the towing industries vehicle
evidence procedures, we took a proactive stance and made a substantial investment to
create secure evidence retention areas and an extensive evidence policy in all three of our
facilities. Our vehicular evidence policy is nationally recognized as unique to our
industry. As an example, the Secret Service asked for our assistance in designing an_d
implementing a duplicate to our facility in Salt Lake City.
Beyond our special_ capabilities, Van Linden Towing _recognizes the importance of
each individual customer we come in contact with; our trucks are always clean, our staff
professionally uniformed, our employees are well trained and nationally recognized as
experts in the towing field. Van Lingen Towing has an historical response time average
for all Police towing contracts of 8.5 minutes. These facts, among others make Van
Lingen Towing uniquely qualified to supply Police towing services to the City of El
Segundo.
Van Lingen Towing has decades of history in exceeding all expectations of the cities
that we serve. Thank you for the opportunity to serve the City- of El Segundo Police
Department.
33
Vim Lingen
..
PART I TECHNICAL PROPOSAL
Contractor Capability and References
Client References
Below are three references which can readily discuss Van Lingen Towing's capabilities, qualifications, and
background. The references can verify that Van Lingen has exceeded the requirements during the
performance of similar contracts.
REFERENCE 1
Name of Finn
TORRANCE POLICE DEPARTMENT
Street address
City
State Zip Code
3300 CIVIC CENTER OR-
TORRANCE
CA 90505
Contact Person Telephone number
CAPT. ANDERSON (310) 328-3456
Dates of service Value or cost of service
1948-PRESENT VARIABLE
Brief description of service provided
POLICE TOWING & STORAGE SERVICES
REFERENCE 2
Name of Finn
PALOS VERDES ESTATES POLICE DEPARTMENT
Street address City
State
Zip Code
340 PV DRIVE WEST PALOS VERDES ESTATES
CA
90274
Contact Person
Telephone number
CAPT. VELEZ
(310) 376 -4211
Dates of service
Value or cost of service
1986 - PRESENT
VARIABLE
Brief description of service provided
POLICE TOWING & STORAGE SERVICES
REFERENCE 3
Name of Finn
LA COUNTY SHERIFF -LAW NDALE
Street address
city
State Zip Code
15331 PRAIRE AVE
LAWNDALE
CA 90260
Contact Person
Telephone number
DEP. CRISE
(310) 219 - 2750
Dates of service
Value or cost of service
1990 - PRESENT
VARIABLE
Brief description of service provided
POLICE TOWING & STORAGE SERVICES
Additional references are available upon request.
34
We
Contract Administrator
Robert J. Van Lingen, has the primary responsibility for implementing this proposal. Rob is the 3rd
generation of the Van Lingen family involved in the company and has an enormous amount of pride to
carry on a 65 year tradition of excellence and innovation in the towing industry.
From the age of 10 years old Rob Van Lingen has been working for Van Lingen Towing. His father
would be pick him up from school and Rob would sweep the yard, empty the trash, wash trucks and
generally be in awe of the big shiny trucks, and mangled cars that would come in. Over the years Rob
grew up in and learned the industry from top to bottom by working every job in the company.
However to run any successful enterprise one needs more than hands on experience. After high school
Rob graduated from Long Beach State with a Bachelors degree in Business Management. From Long
Beach State he was admitted to Villanova University and earned a Master of Business Administration
graduating with Cum Laude academic honors.
Beyond Rob Van Lingen's academic credentials he also holds the following industry specific
certifications;
1. Wreckmaster level 2/3, 4/5, and 6/7
2. CTTA certified
3. Tow Pro Certified
4. Miller Industries Rotator certified
5. Crosby Risk Management and Recovery rigging certified
6. DMV licensed VIN verifier
7. The American Towman Academy
Van Lingen Towing currently contracts with the following Public Safety agencies which require a similar
type of service as this RFP requires;
1. City of Torrance
2. City of Palos Verdes Estates
3. City of Manhattan Beach
4. LASD- Lawndale
5. El Camino College
6. Compton College
7. California Highway Patrol
Rob Van Lingen's primary responsibility at Van Lingen Towing is Government contract management.
It is his responsibility to make certain that all requirements of each contract are strictly adhered to
and indeed surpassed. This is accomplished through propriety data entry systems, custom GPS
reports, dispatch reports, managers reports, my physical presence in the field, and talking with
various levels of city employees at each contract city on a continual basis. Rob's approach to
managing the ESPD contract would be exactly the same; this methodology has proven effective and
would function well in the City of El Segundo.
35
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VANLING -01 SHPRIDDLE
AcQRO° CERTIFICATE OF LIABILITY INSURANCE DATE
1//15MIDDJ2016 16
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
WorldClass Insurance Services
5708 Lonstree Blvd.
Rocklin, CA 95765
INSURED
Van Lingen Body Shop, Inc.
dba Van Lingen Towing
20621 Earl St
Torrance, CA 90503
H; °' Steve Priddle
a "IL Ep; (916) 789 -1523 Na : 918 789 -1508
Apvg , contectus@woridciassins.com
INSURERS) AFFORDING COVERAGE NAIL IF
INSURER A! Nationwide Mutual Insurance Company 23787
INSURER B: National Union Fire Ins. Co. P(ttsbur , PA 19445
INSURER C: ICW - Insurance Company of the West 27847
INSURER D :.
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
MML
BUDA
POLICY NUMBER
POLICY EFF
MWD
PO UICY EXP�
M
LIMITS
A
X
COMMERCIALGENERALLUIBILITY
CLAIMS -MADE OCCUR
X
ACP3006960695
01/19/2016
01/19/2017
EACH OCCURRENCE
$ 1,000,000
PREMISES Me occurmnce
$ 100,000
MED EXP (Any one person)
S 51
PERSONAL BADVINJURY
$ 1,000,
GEN'L AGGREGATE LIMIT APPLIES PER:
X POLICY i.__J JERCTT ❑ LOC
OTHER.
GENERAL AGGREGATE
$ 2,000,
PRODUCTS - COMP /OP AGG
$ 2,OW,OW
$
A
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED x SCHEDULED
AUTOS AUTOS
WNED
X HIRED AUTOS X NON-OWNED
ACP3006960695
01/19/2016
01/19%2017
COMBINED SINGLE LIMIT
Me accid ern
$ 1,000r
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
Poracaidem AMA
$
$
B
X
UMBRELLA UA13
EXCESS LIAR
X OCCUR
CLAIMS -MADE
IBEOIS871778
01/19/2016
01/19/2017
EACH OCCURRENCE
$ 2,000,
AGGREGATE
$
DED I X I RETENTION $ 0
$
C
WORKERS COMPENSATION
AND EMPLOVERW UAIRLITY
ANY PROPRIETOR/PARTNERIEXECUTIVE YIN
OFFiCERMEMBER EXCLUDED?
(Mandslory in N19
Ifyas. deucribeundw
DESCRIPTION OF OPERATIONS below
N/A
NSA 5021332 03
07/01/2015
07/01/2016
X PER TH-
STATUTE ER
E.L. EACH ACCIDENT
$ 1,000,000'
E.L. DISEASE - EA EMPLOYE
$ 1,000,000
- - _'--
E.L. DISEASE - POLICY LIMIT
1 $ 1,000,
A
On Hook $600,000
ACP3006960695
01119/2016
01/1912017
Cargo W/$1,000 Ded 100,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required)
Garagekeepers Legal Liability: 20621 Earl St, Torrance, CA 90503 = $600,000 8r 2755 Lomita Blvd, Torrance, CA 90605 = $600,000 (57,0001$2,500 Ded)
City of El Segundo, its Officers, Agents, Employees and Volunteers Is listed as ADDITIONAL INSUED
City of El Segundo
Public Works Dept
350 Main Street
El Segundo, CA 90245
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WrrH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
01988 -2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
103
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Parcel Map No. 73563, a commercial
subdivision to merge 13 existing adjoining lots into one parcel located at 215 -275 Main Street.
(Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Adopt the proposed resolution, approving a Final Vesting Map No. 73563, and
authorizing the Director of Planning and Building Safety and the City Clerk to sign and
record said Map; and /or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Final Vesting Parcel Map No. 73563; and
2. Proposed Resolution.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Maria Baldenegro, Assistant Planner
REVIEWED BY: Gregg McClain, Planning Manager
Sam Lee, Director of Planning and Building Safet
APPROVED BY: Greg Carpenter, City Manager
Background and Discussion
The proposed subdivision was required as a condition of approval for an Administrative Use
Permit at 215 Main Street. The property currently has five buildings which cross over the
property lines of 13 lots. The California Subdivision Map Act prohibits buildings to cross over
multiple property lines, so the proposed subdivision remedies this problem. On June 9, 2016, the
Planning Commission held a public hearing and adopted Resolution No. 2794 approving
Environmental Assessment EA -1106 and Subdivision SUB 15 -01 for Vesting Tentative Parcel
Map No. 73563.
The project site is within the Main Street Transitional District of the Downtown Specific Plan
and involves merging 13 existing adjoining lots into one parcel of 46,839 square feet (1.07
acres). The new lot will have street frontage of about 335 feet facing Main Street and the alley to
the west, and about 140 feet on both Grand Avenue and Franklin Avenue. The site is currently
developed with 26,731 square feet of various commercial uses plus three parking lots. The
existing structures will remain, and no additional improvements are proposed at this time.
104
The Final Vesting Parcel Map conforms to the Tentative Map and was reviewed and approved
by the Los Angeles County Department of Public Works. Staff determined that the Map
conforms with the General Plan, zoning and building ordinances. The Final Vesting Map is now
ready for approval by the City Council.
PAPlanning & Building Safety\0 Planning - Old\PROJECTS (Planning)\1 101-1 125\EA-1 106\CC Hearing\EA- 1106.CC staffreport doc
105
SHEET 1 OF 2 SHEETS
VESTING PARCEL MAP NO. 73563
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR LOT MERGER PURPOSES
BEING A LOT MERGER OF LOTS 14 TO 26 INCLUSIVE, BLOCK 22,
EL SEGUNDO AS RECORDED IN BOOK 16, PAGE 69 OF MAPS, IN THE
OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY.
OWNER'S CERTIFICATE
WE HEREBY STATE THAT WE ARE THE OWNERS OF OR ARE INTERESTED IN THE LAM
INCLUDED IN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE
BORDER LINES, AM WE CONSENT TO TIE PREPARATION AND FILING OF SAID YAP
ND
A SUBDIVISION.
BRADLEY J.Y. MY AND AMY J. CONROY. TRUSTEES OF THE CONROY FAMILY
TRUST, STEVEN TAYLOY AND NATALIE 1E94SE TAYLOR, TRUSTEES OF THE STEVEN
TAYLOR AND NATALIE MEN.SE TAYLOR REVOCABLE LIVING TRUST CREATED 10 -1 -10,
IRON HAIEER PROPERTIES L.P., A CALIFORNIA LIMITED PARTNERSHIP, MAGNUM
L.P., A CALIFORNIA LIMITED PARTNERSHIP, STEVE LEISNER, TRUSTEE OF THE
STEVE LEISNFR GST TRUST DATED JJ E 1, 2000, EDDIE LEISNER, TRUSTEE OF
THE EDDIE LEISNER GST TRUST DATED JUNE 1, 2000 COLLECTIVELY KNOWN AS
'TENANTS IN COMMON.'
BRADLEY J.Y. CONROY AND STEVEN TAYLOR ARE COLLECTIVELY REFE?'dETI TO AS
'ASSET MANAGERS.' THE TENANTS IN CON" IRREVOCABLY APPOINT AND
AUTHORIZE THE ASSET MANAGERS TO EXECUTE AS AUTHORIZED AGENTS OF AND ON
1£NiALF OF THE TENANTS IN COMMON ALL DOCUMENTS, AGREEMENTS AND PAPERS IN
RELATION TO THE OPERATION , MANAGEMENT AND MAINTENANCE OF THE PROPERTY.
BY: BY:
NAME: BRADLEY J.Y. COROY NAME: STEVEN TAYLOR
TITLE: ASSET MANAGER TITLE: ASSET U"GiER
JA NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT TO
THE TRUT FU LINES, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
ON , 20_ , BEFORE ME,
A NOTARY' PUBLIC, PERSONALLY APPEARED
' WHO PROVED TO LE ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE TIE PERSLNI(S) WHOSE RAME(S) IS /ARE
SUSSCR IBM TO HS
THE WITHIN TTRUENT AND ACKNOWLEDGED TO ME THAT
HE /SHE /THEY EXECUTED THE SAME IN HIS /HER /THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS /HER /THEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
PERSON(S) ACTED, EXECUTED THE INSTRU ENT. I CERTIFY UNDER PENALTY OF
PERJURY UNDER THE LAWS OF 11E STATE OF CALIFORNIA THAT THE FOREGOING
PARAGRAPH IS TRUE AM OORRECT.
WITNESS MY HAND AND OFFICIAL SEAL.
NAME
MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY
MY COWS SSION ND.
MY COMMISSION EXPIRES:
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT TO
THE TRUT FULLNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
ON , 20_ , BEFORE ME,
.. A.NOTARY PUBLIC, PERSNALLY APPEARED
WHO PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE TO BE TIE FFJASGN(S) WHOSE MAAE(S) IS /AE
S09"IHED TO THE WITHIN fRPR ACNT AND ACONOWLDOGM TO ME THAT
HE /SE /THEY EXECUTED THE SAME IN HIS /HWTHEIR AUTHORIZED
CAPACRTY(EES), AND THAT BY HIS /HEIRITHEIR SIGNATURE(S) ON THE
INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE
PERSON(S) ACTED . EXECUTED THE INSTRUMENT. I CERTIFY DOER PENALTY OF
PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING
PARAGRAPH IS TRUE AND CORRECT.
WITNESS W HAND AND OFICIAL SEAL.
SIGNATLGi
NAME
MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY
MY COMMISSION NO.
MY COMM ISSION EXPIRES
SURVEYOR'S STAT004T
I HEREBY CERTIFY THAT I W A REGISTERED LAND SURVEYOR OF THE STATE OF
CALIFORNIA: THAT THIS MAP CONSISTS OF 2 SHEETS, IS A TRUE: AND COMPLETE
SHOWN. SURVEY AS AND WAS MADE BY ME OR UNDER MY DIRECTION 2 -25 -2015:
THAT THE MONUMENTS OF THE CHARACTER AND LOCATIONS SHOWN HEREON ARE IN
PLACE: THAT THE MONUMENTS ARE EFFICIENT TO BAABE THE SURVEY TO BE
RETRECED.
DATED: Og/og 20 16
&HmjLxp g J L 1W �� 4r
BUD'. DATE ST 1T
BASIS OF BEARINGS
THE BEARING N 00'00'00' N (NORTH) ALONG THE CENTERLINE OF MAIN STREET
BETWEEN GRAD AVENUE AM FRANKLIN AVENUE AS SHOWN ON MAR OF EL SEGUNDO,
MB 16 PG 69, WAS TAKEN AS THE BASIS OF BEARINGS SHOWN ON THIS YAP.
CITY TREAS RUE'S CERTIFICATE
1 HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE
JURISDICTION OF THE CITY OF EL SEGUNDO. TO WHICH THE LAD INCLUDED IN THE
WITHIN SUBDIVISION OR ANY PART THEREOF IS SUG XCT, AND 'WHICH MAY BE PAID
IN FILL, HAVE BEEN PAID IN FILL.
DATE CITY TREASURER OF THE CITY OF EL SEGUNDO
CITY ENGINEER'S CERTIFICATE
1 HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS
SUBSTANTIALLY TO RE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF,
THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES O" THE CITY OF EL SEGUNDO APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COPLIED
WITH AND THAT I AM SATISFIED THAT THIS YAP IS TECHNICALLY CORRECT WITH
RESPECT TO THE CITY RECORDS.
DATE CITY ENGINEER OF THE CITY SE EL SEGUNDO
I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF EL SEGUNDO BY MOTION
ADOPTED AT IT'S SESSION HELD ON THE DAY OF g0_
APPROVED A%E7ATION YAP.
DATE CITY CLERK OF THE CITY OF EL SEGUNDO
106
SHEET 2 OF 2 SHEETS
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VESTING PARCEL MAP NO. 73563
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RESOLUTION NO.
A RESOLUTION APPROVING A FINAL VESTING PARCEL MAP NO.
73563 FOR ENVIRONMENTAL ASSESSMENT NO. EA -1106 AND
SUBDIVISION NO. SUB 15 -01 TO MERGE 13 EXISTING ADJOINING
LOTS INTO ONE PARCEL, LOCATED AT 215 -275 MAIN STREET IN
THE MAIN STREET TRANSITIONAL DISTRICT (MSTD) IN THE
DOWNTOWN SPECIFIC PLAN (DSP).
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On March 17, 2015, Bradley J.M. Conroy filed an application on behalf of
the property owners: (Bradley J.M. Conroy and Amy J. Conroy, Trustees
of the Conroy Family Trust, Steven Taylor and Natalie Mense Taylor,
Trustees of the Steven Taylor and Natalie Mense Taylor Revocable Living
Trust; Iron Hammer Properties, L.P., a California Limited Partnership;
Magnum, L.P., a California Limited Partnership; Steve Leisner, Trustee of
the Steve Leisner GST Trust and Eddie Leisner, Trustee of the Eddie
Leisner GST Trust, as Tenants in Common) for Environmental
Assessment No. EA -1106 and Subdivision No. SUB 15 -01 for Vesting
Tentative Parcel Map No. VTPM 73563 to merge thirteen (13) existing
adjoining rectangular lots into one parcel;
B. On June 9, 2016, the Planning Commission adopted Resolution No. 2794
approving Environmental Assessment No. EA -1106 and Subdivision No.
SUB 15 -01 for Vesting Tentative Parcel Map No. VTPM 73408; and
C. The Final Vesting Parcel Map now requires approval by the City Council.
SECTION 2: Final Map Findings. Based upon the entirety of the record including,
without limitation, the staff report, the City Council approves Final Map for the following
reasons:
A. The Final Vesting Parcel Map substantially conforms to Vesting Tentative
Parcel Map. No. 73563 approved by Planning Commission Resolution No.
2794; and
B. The Final Map conforms to the El Segundo Municipal Code and
Subdivision Map Act (Government Code §§ 66410, et seq.).
SECTION 3: Authorization. The Director of Planning and Building Safety and the City
Clerk are hereby authorized to sign and record said Map and take any further actions
needed to effectuate this Resolution.
-1-
1:
SECTION 4: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
SECTION 5: The City Clerk is directed to mail a copy of this Resolution to Bradley J.M.
Conroy and to any other person requesting a copy.
SECTION 6: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 18th day of October, 2016.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 18th day of October, 2016, approved and signed by the
Mayor, and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
P:\Planning & Building Safaty \0 Planning - Old\PROJECTS (Planning) \1101- 1125\EA- 1106\CC Hearing\Ea -I 106.CC Reso for Final Vesting Map.doc
-2-
WE
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 18, 2016
AGENDA HEADING: Consent Agenda
Consideration and possible action to 1) adopt a Resolution approving Plans and
Specifications for installation of a Sewer Force Main at the Lifeguard Station, Project No.
PW 15 -14; 2) adopt a Resolution waive the bidding requirements pursuant to ESMC § 1 -7 -1;
3) authorize the City Manager to enter into an easement and reimbursement agreement with
Chevron for the construction of the lifeguard station sewer force main; and 4) award a
standard Professional Services Agreement to AKM Consulting Engineers for construction
inspection services and related pump design services. (Fiscal Impact: $959,064.00)
RECOMMENDED COUNCIL ACTION:
Adopt the attached Resolution approving Plans and Specifications for installation of a
Sewer Force Main at the Lifeguard Station, Project No. PW15 -14;
2. Adopt a Resolution waiving the bidding requirements pursuant to ESMC § 1 -7 -1;
3. Authorize the City Manager to enter into an easement and reimbursement agreement
with Chevron for the construction of the lifeguard force main in the amount of
$826,560.00 and approve an additional $82,656.00 for construction- related
contingencies; and
4. Authorize the City Manager to execute a standard Professional Service Agreement, in a
form as approve by the City Attorney, with AKM Consulting Engineers in the amount of
$49,848.00 for construction inspection of the force main and related pump design
services; or
5. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution to adopt plans and specs
Resolution to waive the bidding process
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $959,064.00
Additional Appropriation: N/A
Account Number(s): $450,000.00: 502- 400 - 8204 -8635 (FY 15/16 Sewer Enterprise Fund)
$450,000.00: 502- 400 - 8204 -8635 (FY 16/17 Sewer Enterprise Fund)
$59,064.00: 502- 400 - 8204 -8647 (FY 16/17 Sewer Enterprise Fund)
ORIGINATED BY: Lifan Xu, Principal Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public W rks Director'
APPROVED BY: Greg Carpenter, City Manager„
110
BACKGROUND AND DISCUSSION:
El Segundo's Lifeguard Station and Beach Bathroom was originally envisioned by Councilmember
Jim Boulgarides in the early 2000s as a facility that would provide permanent public restroom
facilities for El Segundo's beach -going community as well as storage and office facilities for the
Los Angeles County Lifeguards Division. After much planning and coordination with the
Lifeguards, the joint -use facility opened in the summer of 2013.
However, due to its remote location relative to existing public utilities, it was understood that the
facility would not able to connect to a municipal sewer connection prior to completion, and that
exploring municipal waste disposal options would come at a later time. In preparation for the future
municipal connection, the holding tank was sized to eventually house the pump station and force
main mechanical equipment, pending securing a viable connection. Since its opening, the facility
has relied on weekly sewer pump -out services to transport and dispose the wastewater generated at
the facility.
Following its opening, staff began investigating all possible solutions to connect the beach
bathroom to a municipal system, including considering connections at Grand Ave and Loma Vista.,
a direct connection to the Hyperion Treatment Plant, using nearby Chevron facilities, and using
Chevron land to connect to NRG's wastewater pipes.
The first two options were deemed technically infeasible, undesirable, and/or too cost - prohibitive to
pursue as follows:
• Grand Ave. /Loma Vista: The nearest City sewer connection point is almost 1/z mile away,
110 ft higher in elevation than lifeguard station and would require traversing both State
Lands Commission property and the City of Los Angeles. And, the elevation difference
alone would make the connection very difficult to construct and maintain.
• Hyperion Treatment Plant: Hyperion does not have any municipal connections along
Vista del Mar. The nearest connection point was more than 1.5 mile away, on Imperial
Hwy. Additionally, the LA DPW (Scattergood) facility at the corner of Grand and Vista del
Mar did not have sufficient capacity to allow a connection from the beach restrooms.
• Chevron Facilities: Again, Chevron's closest wastewater pipe did not have the capacity to
accept flows from the beach facility.
• Chevron Property: The final option available, which is further described below. NRG "s
facility had both the capacity and willingness to accept waste from the beach restrooms.
The only cost - effective and truly viable option for connecting EL Segundo's beach facility to a
municipal system is to construct a force main across Chevron's property (adjacent to the bike path)
to a connection point within NRG's wastewater system. NRG's system discharges into Los Angeles
County's sewer system at 45th Street in Manhattan Beach. Staff worked on this option for more
than two years with both Chevron and NRG to finalize logistics, prepare construction documents,
bid the work and negotiate contract terms. With great assistance from Chevron and NRG staff,
those plans and specifications are now complete and ready for adoption, and construction is ready
to begin.
Please note that this is not a typical public works project. Because the bulk of the work occurs on
Chevron's private property, it is within the Transportation Worker Identification Credential (TWIG)
security area, an area co- administrated by the Transportation Security Administration (TSA) and
111
Coast Guard. Only personnel with both Chevron security clearance and TWIC security clearance
may access the area, which includes those performing construction work of any kind within
Chevron's property. In addition, there are also substantial coordination issues with Chevron due to
its own internal plant operations at the job site. To avoid operational and construction conflicts,
Chevron requires that its staff manage the contractor and deliver the project to the City through a
reimbursement agreement. Thus, Public Works staff worked extensively with the City Attorney's
office and Chevron on the legal framework for such an agreement given these unique complexities;
and this included the bidding and award process.
Chevron conducted the bid process and received two qualified bids as follows:
1. ARB, Inc. $786,560.00
2. PMI, Inc. $873,857.00
Staff checked the contractor's state license status, Department of Industrial Relation registration and
references, and found that the responsible low bidder ARB, Inc. has satisfactorily completed similar
projects. And they meet Chevron's security requirements. In addition, Chevron estimates that its
reimbursable cost for administering the project is $40,000.00. Although Chevron is donating its
own time and staff to this entire effort, it will incur real costs for external consultants, security
personnel and other expenses needed to accommodate site access and construction.
Lastly, it is worth noting that the work to connect at NRG was substantially completed by NRG
pro -bono during its facility upgrades three years ago. While construction is underway, Public
Works staff will finalize the design plans for the pump station equipment and prepare the facility
for connecting to the sewer with the help of AKM Consulting Engineers. This firm was selected
because it designed the original connections and is intimately familiar with the project, and its rates
are typical of the market. Additionally, AKM has immense experiences in providing pump
inspection services. The conversion of the holding tank to a pump station will occur once the force
main project is complete.
Therefore, staff recommends that City Council:
1. Adopt the attached Resolution approving Plans and Specifications for the Lifeguard Sewer
Force Main, Project No. PW15 -14.
2. Adopt a Resolution waiving the public bidding process due to the unique circumstances
associated with work occurring on private property.
3. Authorize the City Manager to enter into an easement and reimbursement agreement with
Chevron for the construction of the lifeguard force main in the amount of $826,560.00 and
approve an additional $82,656.00 for construction- related contingencies.
4. Authorize the City Manager to execute a standard Public Works Professional Service
Agreement in a form as approve by the City Attorney with AKM Consulting Engineers in
the amount of $49,848.00 for construction inspection and design services.
Staff estimates the following timeline for the project:
October, 2016 Enter agreement with Chevron,
Start design of lifeguard station pump
November 2016 Start construction of force main
January 2017 Complete design of lifeguard pump
112
March 2017 Complete construction of force main
April 2017 Start construction of lifeguard station pump
May, 2017 Complete construction of lifeguard station pump
113
RESOLUTION NO. _
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE CONSTRUCTION OF LIFEGUARD SEWER FORCE MAIN,
PW15 -14 PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained AKM Consulting Engineer. ( "Consultant ") as the
engineer to design and prepare the plans and specifications for Lifeguard
Sewer Force Main, PW 15 -14 ( "Project ");
B. The Consultant informed the City Engineer that these plans and
specifications are complete and that construction of the Project may begin;
C. The City Engineer reviewed the completed plans and specifications for the
Project and agrees with the Consultant that the plans and specifications
are complete and the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2:e Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account "). The Project Payment Account is the sole
Page 1 of 2
114
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
in
Mayor
David H. King, Assistant City Attorney
Page 2 of 2
115
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
GRAND AVENUE BEACH LIFEGUARD STATION FORCEMAIN
PROJECT PURSUANT TO GOVERNMENT CODE § 830.6 AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH CHEVRON USA, INC. FOR INSTALLATION OF THE
FORCEMAIN WITHOUT THE NEED FOR COMPETITIVE BIDDING AS
OTHERWISE REQUIRED BY THE PUBLIC CONTRACT CODE.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. In 2013, the City constructed a lifeguard station with restrooms at Grand
Avenue Beach. The lifeguard station has been in operation since May
2013.
B. Due to the remoteness of the location, the lifeguard station currently has
no sewer connection. Wastewater generated at the lifeguard station is
being removed periodically by truck and transported to the Hyperion
treatment plant.
C. The sewer line nearest the lifeguard station is 2,000 feet to the south and
110 feet higher in elevation. Chevron USA, Inc. ( "Chevron ") owns the
property between the lifeguard station and the nearest sewer line.
D. In order to connect the lifeguard station to the sewer system, it is
necessary to construct a forcemain across Chevron's property. There are
no other cost - effective, feasible alternatives for connecting the lifeguard
station to the sewer system.
E. Chevron's El Segundo refinery is subject to the Maritime Transportation
Security Act of 2002 (Pub. L. 107 -295) and must comply with, in addition
to other applicable law, 46 U.S.0 § 70105 and 33 CFR § 105.100,
105.105 and 154.100. Among other things, these laws require persons
accessing the facility to obtain biometric identification referred to as
Transportation Worker Identification Credentials ( "TWIC ").
F. The portion of the Chevron property over which a sewer line serving the
lifeguard station must necessarily traverse requires TWIC identification for
access. The TWIC program is established through the Department of
Homeland Security and co- administered by the Transportation Security
Administration and the Coast Guard. Only personnel that hold both
Chevron security clearance and TWIC security clearance are allowed
access to the area. Accordingly, the only contractors that could potentially
perform the work are those that possess both Chevron and TWIC security
116
clearances.
G. Chevron is willing to allow the forcemain to be constructed across its
property and is willing to enter into an easement and license agreement
with the City as necessary for the placement of the line and to facilitate
future maintenance and repairs. However, Chevron will not allow the
forcemain to be constructed across its property unless (1) the work is
performed by a security - cleared contractor chosen by Chevron, and (2)
Chevron itself contracts directly with the contractor for the work. Chevron
will not allow a contractor to perform work on its property pursuant to a
contract with a third party.
H. Chevron will agree to have the forcemain constructed in accordance with
the City's plans and specifications and will allow representatives from the
Public Works Department to be present during construction in order to
ensure that work is performed consistent with the plans and specifications.
C. City staff retained AKM Consulting Engineers to design the proposed
lifeguard station forcemain (the "Project ").
Plans and specifications for the Project were completed on February,
2016.
K. In February 2016, the City provided Chevron with the plans and
specifications for the Project and Chevron sought bids from 3 qualified
contractors with the requisite security clearances.
L. Chevron received bids in the amount of $786,560.00 from ARB, Inc. and
in the amount of $873,857.00 from PMI, Inc.
M. Chevron is willing to retain ARB. Inc. ( "Contractor ") to complete the Project
in accordance with the City's plans and specifications provided that the
City enters into a reimbursement agreement with Chevron that obligates
the City to reimburse Chevron for all amounts charged to Chevron by
Contractor for the construction of the Project.
N. Chevron understands that work on the Project is subject to prevailing
wage requirements and will ensure that its agreement with Contractor
calls for the payment of prevailing wage to all workers on the Project and
otherwise ensures Contractor's compliance with applicable prevailing
wage laws.
O. Ordinarily, the City would need to comply with the competitive bidding
requirements set forth in the Public Contracts Code related to public works
contracts for this type of project;
P. The purpose of such bidding requirements is to guard against favoritism,
N
117
improvidence, extravagance, fraud and corruption, to prevent waste of public
funds, and to obtain the best economic result for the public;
Q. The facts and circumstances of this Project, however, demonstrate that
competitive bids would be unavailing or would not produce an advantage,
and the advertisement for competitive bid would thus be undesirable and
impractical for the following reasons:
The Project will be located entirely on private property owned and
controlled by Chevron U.S.A., Inc. Although Chevron is willing to
cooperate with the City and allow the sewer forcemain to be
constructed across its property, Chevron will not allow the Project
to be constructed across its property unless (a) Chevron has full
discretion to choose the contractor that will perform the work, and
(b) Chevron itself contracts directly with the contractor for
performance of the work. Chevron will not allow a contractor to
construct the Project across its property pursuant to a contract
between the City and the contractor.
2. Chevron had complete discretion to choose a qualified contractor to
perform the work. No city official, officer, or employee had any
input whatsoever in the process of choosing the contractor.
Consequently, there has been no possibility of favoritism, fraud, or
corruption in the selection of the contractor.
3. Chevron lets millions of dollars in contracts at its El Segundo facility
each year and qualified contractors with the requisite security
clearances compete aggressively for contract awards in the hope of
making a favorable impression and being considered for additional
projects in the future. Consequently, the City expects that a
contractor chosen by Chevron will be able to complete the Project
at a cost that is less that what the City would incur if it were
competitively bid through the normal public contracting process.
4. Engaging in a public bidding process for this proposed Project
would be impractical and produce no advantage because Chevron
will not allow any contractor —even those with the requisite security
clearances —to perform work on its property pursuant to a contract
with a third party (i.e., the City). Hence, the City could not contract
directly with any responsive bidder for performance of the work.
R. In waiving the competitive bid requirements otherwise required by the
SPMC, the City Council takes note of the analysis and decisions set forth
in Graydon v. Pasadena Redevelopment Agency (1980) Cal.App.3d 631;
Hodgeman v. City of San Diego (1942) 53 Cal. App.2nd 610; Orange
County Water Dist. v. Bennett (1958) 156 Cal. App.2nd 745; and Los
Angeles G &E Corp. v. City of Los Angeles (1922) 188 Cal. 307;
3
118
S. AKM Consulting Engineers designed the Project and prepared the
Project's plans and specifications. The plans and specifications have
been reviewed and approved by the City Engineer. The plans are now
complete and the Project may be constructed;
T. The City wishes to connect the Grand Avenue Beach lifeguard station to
the municipal sewer system and avoid the continued need for the pumping
and trucking of raw sewage.
U. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Authorizations.
A. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
B. The City Manager is authorized to execute a contract with Chevron
committing the City to reimburse Chevron for the cost of construction of
the Project up to an amount of $909,216.00 which represents the amount
of the bid received by Chevron $786,560 and Chevron's $40,00 expense
to assist the project plus a contingency of 10 %.
C. The City Manager is authorized to advance funds to Chevron prior to
commencement of work and to make progress payments as required by
Chevron pursuant to its agreement with Contractor.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
0
119
PASSED AND ADOPTED this day of 12016,
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Suzanne Fuentes, Mayor
David H. King, Assistant City Attorney
61
120
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution establishing a Complete Streets
Policy for the City of El Segundo. (Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Adopt a Resolution establishing a Complete Street Police for the City of El Segundo.
2. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Complete Streets Policy
Resolution
FISCAL IMPACT: N/A
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): N/A
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg, Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Streets are a vital part of livable, attractive communities. Everyone, regardless of age, ability,
income, race, or ethnicity, should have safe, comfortable, and convenient access to community
destinations and public places, whether walking, driving, bicycling, or taking public
transportation. But too many of our streets and rights -of -way do not accommodate this wide
array of user groups. A "Complete Streets" philosophy strives to integrate people and place in
the planning, design, construction, operation, and maintenance of our transportation network.
This, in turn, helps to ensure streets are safe for people of all ages and abilities, balances the
needs of different modes, and support local land uses, economies, cultures, and natural
environments.
The Los Angeles County Metropolitan Transportation Authority (Metro), through its Complete
Street Initiative, requires that all local jurisdictions within Los Angeles County who wish to
apply for Metro grants' in 2017 and beyond embrace the Complete Streets philosophy when
considering future transportation network projects. Formally, this can be accomplished by
adopting a Complete Streets Policy, a City Council Resolution, or a General Plan amendment
consistent with the California Complete Streets Act of 2008.
' Examples of Metro grants include the Measure R South Bay Highway Program, Call for Projects, and Active
Transportation Program.
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AW E
By adopting the attached policy and resolution, the City of El Segundo is expressing its
commitment to embrace Complete Streets' core objectives and supports the development of
comprehensive and integrated transportation networks (where feasible) for the safe and
convenient travel of all users groups.
Additional information on Metro's own Complete Streets Policy can be found at:
2014-
Therefore, staff recommends that City Council adopt the attached Complete Streets Resolution
and Policy, which establishes guiding principles and practices such that transportation
improvements are planned, designed, constructed and maintained to encourage walking,
bicycling and multi -model transit use while promoting safe operations for all user groups in the
City of El Segundo.
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Introduction
City of El Segundo
Complete Streets Policy
The term "Complete Streets" describes a comprehensive, integrated transportation network with
infrastructure and design that allows safe and convenient travel along and across streets for all users,
including pedestrians, bicyclists, persons with disabilities, motorists, movers of commercial goods, users
and operators of public transportation, emergency responders, seniors, children, youth, and families.
The City of El Segundo recognizes that the planning and coordinated development of Complete Streets
infrastructure provides benefits for local governments in the areas of infrastructure cost savings, public
health, and environmental sustainability.
In order to further the health, safety, welfare, economic vitality, and environmental well -being of our
communities, Complete Streets policies and legislation have been adopted throughout the Country,
including numerous California counties, cities, and transportation agencies.
The State of California has emphasized the importance of Complete Streets by enacting the
California Complete Streets Act of 2008 (also known as AB 1358) which required that when cities
or counties revise the Circulation Element of their general plans they also identify how they will
provide for the mobility needs of all user of the roadways.
® California Department of Transportation (Caltrans) Deputy Directive 64, effective October 2008,
explains that it "views all transportation improvements as opportunities to improve safety,
access, and mobility for all travelers in California and recognizes bicycle, pedestrian, and transit
modes as integral elements of the transportation system."
• Metro, through its Complete Street Policy, requires that all local jurisdictions within LA County
adopt either a Complete Streets Policy, a City Council Resolution supporting Complete Streets,
or an adopted General Plan consistent with the California Complete Streets Act of 2008 in order
to be eligible for Metro capital grand funding programs, starting with 2017 grant cycles.
Therefore, the City of El Segundo wishes to express its commitment to- Complete Streets and desires
that its streets form a comprehensive and integrated transportation network promoting safe and
convenient travel for all users while preserving flexibility, recognizing community context, and using
design guidelines and standards that support best practices.
Purpose
The purpose of this policy is to establish guiding principles and practices so transportation
improvements are planned, designed, constructed, operated and maintained to encourage walking,
bicycling and transit use while promoting safe operations for all users.
Sidewalk Policy - City of El Segundo
January 2016
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Policy
A. Core Commitment — Complete Street Principles
All Users and Modes: The City of El Segundo embraces the Complete Streets philosophy, which
strives to create streets that provide safe, comfortable, and convenient travel along and across
roadways through a comprehensive and integrated transportation network that serves all
categories of users, including pedestrians, bicyclists, persons with disabilities, motorists, movers
of commercial goods, users and operators of public transportation, emergency responders,
seniors, children, youth and families.
Context Sensitivity: The City will work with residents, businesses, transportation agencies, and
other stakeholders to ensure that the values of the community are maintained and the unique
circumstances of all users are fully considered. It is noted that streets within the City will not all
look the same and will not necessarily include exclusive elements for all modes of travel on
every street.
- Projects and Phases: The City of El Segundo will apply the Complete Streets objectives to all
roadway projects whenever feasible, including those involving new construction, reconstruction,
retrofits, repaving, or rehabilitation. Complete Streets may be achieved through single projects,
or incrementally through a series of smaller improvements or maintenance and operation
activities over time.
All Agencies and Roads: All relevant departments of the City shall work towards making
Complete Streets practices a routine part of everyday operations, approach every relevant
project, program and practice as an opportunity to improve streets and the transportation
network for all categories of users, and work in coordination with other departments, agencies,
and jurisdictions to maximize opportunities for Complete Streets, connectivity, and cooperation.
B. Design and Implementation
Design:
o The City will follow its own accepted or adopted design standards as may be updated or
amended, including but not limited to the City Standard Details and Specifications,
Specific Plans, and Bicycle Master Plans. If no specific standard exists for transportation
facilities, then the City will use applicable federal and state standards.
o Whenever modifications are made to streets, Complete Streets features will be
considered and incorporated to the maximum extent practical. Street improvements
and Complete Street features may include:
■ Facilities and amenities such as street and sidewalk lighting;
Sidewalk and pedestrian improvements such as wider sidewalks, parkways,
median refuges or crosswalk improvements;
Improvements that provide American with Disabilities Act (ADA) compliant
accessibility;
■ Transit accommodations and access at train station;
■ Shared use lanes and bike lanes,
Landscaping; and
■ Street furniture.
Sidewalk Policy — City of El Segundo
January 2016
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Network / Connectivity: The City will incorporate Complete Streets infrastructure into existing
streets and future transportation projects to improve the safety and convenience of all users,
with the particular goal of creating a connected network of facilities accommodating each
category or user, and increasing connectivity across jurisdictional boundaries.
Implementation:
• Staff review: Staff will review all transportation system improvement projects during the
planning / design phase to determine appropriate Complete Streets implementation to
meet this policy objective.
• Inventory: The City will maintain an inventory of the pedestrian and bicycling facility
infrastructure integrated with the City's GIS database and will prioritize projects to
eliminate gaps in the sidewalk and bikeways network.
• Revisions to existing plans and policies: The City's next General Plan, Transit Plan, Bicycle
Plan, and Neighborhood Specific Plan will be updated to incorporate Complete Street
principles.
o Funding: The City will actively seek sources of appropriate funding to implement
Complete Streets principles.
- Performance Measures: Relevant departments will establish performance measures and
perform evaluations of how well the street and transportation networks are serving each
category of users by collecting baseline and follow -up data. Examples of data that may be
collected and evaluated include, but are not limited to:
o Total miles of on- street bikeways defined by streets with clearly marked or signed
bicycle accommodations;
• Total number of streets with pedestrian accommodations;
• Number of missing or non - compliant curb ramps at City street intersection; and
• Number of accidents and fatalities for pedestrian - vehicle and bicycle - vehicle collisions.
C. Exceptions: Complete Streets principles and practices will be evaluated for inclusion in new
construction, reconstruction, retrofits, repaving, or rehabilitation projects, as well as other plans
and manuals, unless:
• The project is not a roadway improvement project;
• The project involves only ordinary or emergency maintenance activities designed to
keep assets in serviceable condition such as mowing, cleaning, sweeping, spot repair,
concrete joint repair, or pothole filling, or when interim measures are implemented on
temporary detour or haul routes.
• The City Council exempts a project due to excessive and disproportionate cost of
establishing a bikeway, walkway, or transit enhancement as part of the project.
D. Effective Date
This policy will become effective October 18, 2016 following adoption by City Council.
Modifications of the Policy will be effective on the date said modifications are approved by the
City Council or the date any City employee or official with authority granted by the City Council
has approved the Policy modification or change.
Sidewalk Policy — City of El Segundo
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Resolution Language:
A RESOLUTION OF THE CITY COUNCIL ADOPTING A COMPLETE STREETS POLICY TO ESTABLISH
GUIDING PRINCIPLES AND PRACTICES SO TRANSPORTATION IMPROVEMENTS ARE PLANNED,
DESIGNED, CONSTRUCTED, OPERATED AND MAINTAINED TO ENCOURAGE WALKING, BICYCLING, AND
TRANSIT USE WHILE PROMOTING SAFE OPERATIONS FOR ALL USERS.
WHEREAS, the term "Complete Streets" describes a comprehensive, integrated transportation network,
with roadways designed and operated to enable safe, attractive, and comfortable access and travel for
all users, including: pedestrians, bicyclists, persons with disabilities, seniors, children, motorists, movers
of commercial goods, operators of public transportation, public transportation users of all abilities, and
emergency responders; and
WHEREAS, the State of California has emphasized the importance of Complete Streets by enacting the
California Complete Streets Act of 2008 (also known as AB 1358) which required that when cities or
counties revise the Circulation Element of their general plans they also identify how they will provide for
the mobility needs of all user of the roadways.
WHEREAS, California Department of Transportation (Caltrans) Deputy Directive 64, effective October
2008, explains that it "views all transportation improvements as opportunities to improve safety, access,
and mobility for all travelers in California and recognizes bicycle, pedestrian, and transit modes as
integral elements of the transportation system."
WHEREAS, Metro, through its Complete Street Policy, requires that all local jurisdictions within LA
County adopt either a Complete Streets Policy, a City Council Resolution supporting Complete Streets, or
an adopted General Plan consistent with the California Complete Streets Act of 2008 in order to be
eligible for Metro capital grand funding programs, starting with the 2017 grant cycles.
WHEREAS, Complete Streets improve access for those who cannot or choose not to drive motor
vehicles.
WHEREAS, it is recognized that there are some streets or corridors in the City which would not fully
satisfy a complete streets environment — where it would not be advisable to have non - motorized travel,
but that the transportation system will support a comprehensive, integrated transportation network.
BE IT RESOLVED, that the City of El Segundo adopts the Complete Streets Policy contained in Exhibit A,
attached hereto and made part of this Resolution;
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Ordinance No. 1522, approving Specific Plan
Amendment No. SPA 16 -01 for SP No. 10 -03, and Development Agreement Amendment No.
DAA 16 -01 for DA No.10 -02 amending the 540 East Imperial Avenue Specific Plan and
Development Agreement
(Fiscal Impact: $1,000,000 public benefit contribution)
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1522 for Environmental Assessment No. EA-
1154, SPA No. 16 -01 for SP No. 10 -03, and DAA No. 16 -01 for DA No. 10-02; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1522
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Gregg McClain, Planning Manager
REVIEWED BY: Sam Lee, Planning and Building Safety irector
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On September 28, 2016, the City Council introduced an Ordinance amending the 540 East Imperial
Avenue Specific Plan (540 EIASP) Mixed Residential Development Option 2, and Development
Agreement to allow increased lot coverage for the single- family dwelling units; an increase in the
allowable floor area ratio (FAR) for the single family dwelling units; an increase in height for the
multi - family stair tower element (only) for the multi - family units; a reduced guest parking standard
for the multi - family units; a decrease in the combined front and rear yard setback for the single
family homes; a decrease in the street width on the single family residential side; modified
modulation requirements; and relief from the LEED Certification requirements.
The Council may waive second reading and adopt the Ordinance. If the Ordinance is adopted by
the City Council, the effective date of the Ordinance will be November 18, 2016, which is thirty
(30) days from the adoption date.
A
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ORDINANCE NO. 1522
AN ORDINANCE AMENDING THE 540 EAST IMPERIAL AVENUE
SPECIFIC PLAN (540EIASP) AND AMENDING THE DEVELOPMENT
AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE EL
SEGUNDO UNIFIED SCHOOL DISTRICT RELATING TO THE SAME
(SPECIFIC PLAN AMENDMENT NO. 16 -01;
DEVELOPMENT AGREEMENT AMENDMENT NO. 16 -01
[DEVELOPMENT AGREEMENT NO. 5200])
The City Council of the city of El Segundo does ordain as follows-
SECTION 1: The City Council finds and declares as follows:
A. On January 26, 2012, the El Segundo Planning Commission approved
Environmental Assessment No. EA -890, General Plan Amendment No.
10 -03, Zone Change No. 10 -01, Specific Plan 10 -03, Zone Text
Amendment No. 10 -06, Development Agreement No. 10 -02, and
Subdivision No. 10 -01 for Vesting Tentative Map Nos. 71410 and 71582 to
allow for the construction of one of two possible conceptual options on a
5.65 -acre surplus school site. Option 1 consisted of a three -story, 150 unit
assisted living complex and a 154 -unit senior apartment/condominium
complex. Option 2 consisted of 34 multi - family dwelling units taking
access from Imperial Avenue, and 24 single - family dwelling units taking
access from Walnut Avenue, for a total of 58 units;
B. On March 20, 2012, the City Council approved the project and certified the
Environmental Impact Report (EIR);
C. On May 1, 2016, D.R. Horton Homes CA2 Inc. (the applicant), filed an
application with approval from the El Segundo Unified School District (the
property owner) for Environmental Assessment (EA No. 1154), Specific
Plan Amendment No. 16 -01 for Specific Plan No. 10 -03, Development
Agreement Amendment No. 16 -01 for Development Agreement No 10-
03, and Amended Subdivision No. 16 -01 for Vesting Tentative Map No.
71582 for 25 lots, to modify the Option 2 portion of the 540 East Imperial
Avenue Specific Plan, to allow construction of a 58 -unit mixed residential
development ( "proposed project ");
D. The applications were reviewed by the City of El Segundo Planning and
Building Safety Department for, in part, consistency with the General Plan
and conformity with the El Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
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the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. An Addendum to the previously certified Environmental Impact Report
(EIR) was prepared pursuant to the requirements of CEQA Guidelines §
15164;
G. The Planning and Building Safety Department completed its review and
scheduled a public hearing regarding the application before the Planning
Commission for September 8, 2016;
H. On September 8, 2016, the Commission held a public hearing to receive
public testimony and other evidence regarding the applications including,
without limitation, information provided to the Commission by City staff
and public testimony, and representatives of D.R. Horton Homes CR2
Inc., and adopted Resolution No.2805 recommending that the City Council
approve the project;
On September 28, 2016, the City Council held a public hearing and
considered the information provided by City staff and public testimony
regarding this Ordinance; and
J. This Ordinance and its findings are made based upon the entire
administrative record including, without limitation, testimony and evidence
presented to the City Council at its September 28, 2016 hearing and the
staff report submitted by the Planning and Building Safety Department.
SECTION 2: Environmental Assessment. The City Council makes the following
environmental findings:
A. The City completed an Addendum to the previously certified Environmental
Impact Report (EIR) for this project. Under CEQA, an Addendum to a
previously certified EIR is appropriate if minor changes or additions to the
EIR are necessary to reflect the proposed modifications to the project in the
environmental analysis and none of the conditions described in section
15162 of the CEQA Guidelines calling for the preparation of a subsequent
EIR or negative declaration have occurred (CEQA Guidelines §15164).
Generally, the conditions described in Section 15162 have not occurred if
the proposed modifications do not result in any new significant impacts or a
substantial increase in the severity of previously identified significant
impacts. The Addendum need not be circulated for public review (CEQA
Guidelines §15164[c]); however, an addendum must be considered by the
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decision - making body before making a decision on the project (CEQA
Guidelines §15164[d]).
B. This Addendum to the previously- certified EIR demonstrates that the
environmental analysis, impacts, and mitigation measures identified in the
2012 EIR for Environmental Assessment No. EA -890 remain substantively
unchanged despite the proposed project revisions. It supports the finding
that the proposed project does not raise any new issues and does not
exceed the level of impacts identified in the previous Environmental
Impact Report. The mitigation measures listed in the certified EIR for EA
890, are still sufficient to reduce the identified environmental impacts to a
less than significant level.
C. The City Council adopted a Statement of Overriding Consideration (SOC)
for the following EA 890 impact areas:
A. Air Quality - Construction. Temporary construction activities for
either Option 1 or Option 2 would violate air quality standards for
VOC's even with full implementation of the identified mitigation
measures (MM4.1 -1 through MM4.1 -16).
B. Noise - Operation. While neither project (Option 1 or Option 2)
would result in a substantial ongoing increase in exterior noise
levels during operation, both project Options would increase the
permanent, noise sensitive residential population on the project site
even with full implementation of MM4.3 -6 and MM4.3 -7 because of
the site's proximity to LAX.
This Addendum found these impacts were not made worse by the
project modifications. Therefore, the Statement of Overriding
Consideration (SOC), adopted by Council Resolution 4772 and
Ordinance 1469, will remain.
SECTION 3: General Plan and Specific Plan Findings. After considering the above
facts, the City Council finds as follows:
A. Following a Specific Plan Amendment, the General Plan Land Use
Designation of the project site will remain unchanged; 540 East Imperial
Avenue Specific Plan (EIASP). This designation is intended for senior
housing consisting of apartments or condominiums, senior housing
consisting of assisted and /or independent living units, single - family and /or
multi - family housing units consisting of market rate and affordable
apartments or condominiums. As conditioned, the proposed project Option
1 or Option 2 would be compatible with the General Plan.
B. The General Plan contains a number of relevant Goals, Objectives, and
Policies in the Land Use Element. Implementation of the proposed project
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is consistent with Land Use Element Policy LU3 -2.1 to "promote high
quality Multi - Family Residential developments with ample open space,
leisure and recreational facilities." If approved, the development will be
built and maintained in accordance with these requirements and
regulations and the requirements and regulations of the 540 East Imperial
Avenue Specific Plan.
C. The proposed project is consistent with Land Use Element Objective LU3-
3 to "encourage the development of viable attractive neighborhoods, free
from blight and deterioration" in that the project will provide a new housing
development on a site that is currently developed with eight vacant and
deteriorating single -story brick structures formerly used as classrooms and
offices for the Imperial Avenue Elementary School.
D. The proposed project is consistent with Housing Element Goal 2 to
"Provide sufficient new, affordable housing opportunities in the City to
meet the needs of groups with special requirements, including the needs
of lower and moderate income households," Housing Element Policy 2.1
to "establish and maintain land use controls to accommodate the housing
needs of the elderly, disabled, and other special needs households; and
Housing Element Policy 2.2 to "facilitate the creation of affordable home
ownership opportunities for extremely low, very low, and low income
households; in that the project will provide much need housing for all
income levels with a 15 percent set aside for extremely low, very low and
low income households in Option 1, and a 10% set aside for Option 2.
E. The proposed project is consistent with certain Circulation Element
Objectives and Policies based upon a Traffic Study performed for the
project. The Traffic Study determined that the proposed project Option 1
would generate 956 daily trips with 46 morning peak hour, and 83 evening
peak hour trips. Option 2 would generate 428 daily trips, 34 in the morning
peak hour and 42 in the evening peak hour. Additional trips generated by
the project will be mitigated by a traffic mitigation fee. The Traffic Study
found that neither Option 1 nor Option 2 of the proposed project would
significantly impact any study intersections therefore, no mitigation
measures are required or proposed for the project. Consequently, the
project is consistent with the following Circulation Element Objectives and
Policies:
1. C1 -1 to "provide a roadway system that
accommodates the City's existing and projected land
use and circulation needs."
2. C1 -1.2 to "pursue implementation of all Circulation
Element policies such that all Master Plan roadways
are upgraded and maintained at acceptable levels of
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service."
3. C1 -1.14 to "require a full evaluation of potential traffic
impacts associated with proposed new development
prior to project approval. Further, require the
implementation of appropriate mitigation measures
prior to, or in conjunction with, project development.
Mitigation measures may include new roadway links
on segments that would connect the new development
to the existing roadway system, intersection
improvements, and other measures. Mitigation
measures shall be provided by or paid for by the
project developer."
4. C2 -1.3 to "encourage new developments in the City to
participate in the development of the citywide system
of pedestrian walkways and require participation
funded by the project developer where appropriate."
Full sidewalk and curb and gutter to City Standards are
incorporated into the design of this project.
5. C2 -1.4 to "ensure the installation of sidewalks on all
future arterial widening or new construction projects, to
establish a continuous and convenient link for
pedestrians. Full sidewalk and curb and gutter to City
standards are incorporated into the design of this
project as required by the Department of Public Works.
6. 3 -1.1 to "require all new development to mitigate
project - related impacts on the existing and future
circulation system such that all Master Plan roadways
and intersections are upgraded and maintained at
acceptable levels of service through implementation of
all applicable Circulation Element policies. Mitigation
measures shall be provided by or paid for by the
project developer."
7. C3 -1.8 to "require the provision of adequate pedestrian
and bicycle access for new development projects
through the development review process." Full
sidewalk and curb and gutter to City standards are
incorporated into the design of this project that will
provide adequate pedestrian access. Adequate bicycle
access will be available to the site.
8. C3 -2.1 to "ensure the provision of sufficient on -site
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parking in all new development." The proposed project
is required to provide on -site parking at the following
ratios: 1) 2 garage spaces for each unit and 1
additional space for dwelling units exceeding 3,000
square feet of gross floor area, 2) 2.53 per multi - family
unit.
F. The proposed project is consistent with Noise Element Policy N1 -1.9 that
requires "review of all new development projects in the City for
conformance with California Airport Noise Regulations and California
Noise Insulation Standards (Code of California Regulations, Title 24) to
ensure interior noise will not exceed acceptable levels" and Program N1-
1.9A that requires "all new habitable residential construction in areas of
the City with an annual CNEL of 60 dBA or higher shall include all
mitigation measures necessary to reduce interior noise levels to minimum
state standards. Post construction acoustical analysis shall be performed
to demonstrate compliance."
G. The proposed project is consistent with Noise Element Policy N1 -2.1 that
requires "all new projects to meet the City's Noise Ordinance Standards
as a condition of building permit approval" and Program N1 -2.1A that
"addresses noise impacts in all environmental documents for discretionary
approval projects, to ensure that noise sources meet City Noise Ordinance
standards" in that the DEIR addressed noise sources that include:
mechanical and electrical equipment and truck loading areas as specified
in Program N1 -2.1A.
H. The proposed project is consistent with Conservation Element Policy CN5 -
1 in that the project will preserve the character and quality of existing
neighborhood; Conservation Element Policy CN5 -6 to encourage that any
new landscaped areas respect and incorporate distinctive elements of the
community landscape; Conservation Element Policy CN5 -8 to increase
the quantity of plant material; and Conservation Element Policy CN5 -9 to
increase the diversity of plant species.
SECTION 4: Amendment to Development Agreement Findings. Pursuant to City
Council Resolution No. 3268 and Government Code §§ 65857.5 and 65858, the City
Council finds that:
A. The proposed amendment to the Development Agreement is consistent
with the objectives, policies, general land uses, and programs specified in
the General Plan as described above and the 540 East Imperial Avenue
Specific Plan (540EIASP), as amended by this ordinance.
B. The proposed amendment to the Development Agreement is compatible
with the uses authorized in, and the regulations prescribed for, the land
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use district in which the real property is located. The proposed
amendment to the Development Agreement provides public benefits to the
City in the form of monetary compensation in exchange for the vested
rights associated with Development Agreements. The Development
Agreement also includes reimbursement to the City for its set up and
oversight of the affordable housing component. The Agreement does not
change the underlying General Plan Land Use or Zoning designation.
C. The proposed amendment to the Development Agreement conforms with
public convenience, general welfare and good land use practice. The
Development Agreement, as amended, provides the following public
benefits in exchange for valuable development rights (ten -year entitlement
with a five -year option):
Development of real property with vacant improvements and
underutilized land uses.
2. Increasing housing, in particular much - needed market rate and
affordable housing for area residents.
3. Developing a project that is consistent with the General Plan.
4. Developing a property that includes affordable housing for the
community with a 10% set aside for low, very low, and extremely
low income qualified households.
D. The proposed amendment to the Development Agreement will not be
detrimental to the health, safety and general welfare. The proposed
amendment to the Development Agreement provides public benefits to the
City in the form of monetary compensation in exchange for the vested
rights associated with Development Agreements. The Development
Agreement also includes reimbursement to the City for its set up and
oversight of the affordable housing component.
E. The proposed amendment to the Development Agreement will not
adversely affect the orderly development of property or the preservation of
property values. This project is surrounded by previously - developed
neighborhoods and will help improve the value of neighboring properties.
The proposed Development Agreement, as amended, will ensure that the
project will be developed in an orderly fashion.
SECTION 5: Approval of Amendments. The City Council hereby amends the 540 East
Imperial Avenue Specific Plan, as reflected in the attached Exhibit A, and amends
Development Agreement No. 10 -02 between the City and El Segundo Unified School
District, as reflected in the First Amendment No. 16 -01, attached as Exhibit B. Both
Exhibits A and B are incorporated herein by this reference. Except as expressly
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amended in the attached exhibits, the 540 East Imperial Avenue Specific Plan and
Development Agreement remain the same and in effect, and nothing in this Ordinance
should be construed as affecting or otherwise disturbing the underlying approval of such
documents.
SECTION 6: Severability. If any part of this Ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Ordinance are severable.
SECTION 7: Reliance On Record. Each and every one of the findings and
determination in this Ordinance are based on the competent and substantial evidence,
both oral and written, contained in the entire record relating to the project. The findings
and determinations constitute the independent findings and determinations of the City
Council in all respects and are fully and completely supported by substantial evidence in
the record as a whole.
'SECTION 8: Limitations. The City Council's analysis and evaluation of the project is
based on the best information currently available. It is inevitable that in evaluating a
project that absolute and perfect knowledge of all possible aspects of the project will not
exist. One of the major limitations on analysis of the project is the City Council's lack of
knowledge of future events. In all instances, best efforts have been made to form
accurate assumptions. Somewhat related to this are the limitations on the city's ability to
solve what are in effect regional, state, and national problems and issues. The City must
work within the political framework within which it exists and with the limitations inherent
in that framework.
SECTION 9: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 10: This Ordinance will become effective on the thirty -first (31st) day
following its passage and adoption.
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PASSED AND ADOPTED this day of 2016.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO l
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. 1522 was duly introduced by said City Council at a regular meeting held
on the day of 2016, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2016, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN-
Tracy Weaver, City Clerk
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 18, 2016
AGENDA HEADING: Mayor Fuentes
Consideration and possible action by City Council to support a resolution declaring
opposition to California State Ballot Proposition 57. "The Public Safety and
Rehabilitiation Act of 2016."
RECOMMENDED COUNCIL ACTION:
1. Adopt a resolution declaring oppositon to California State Ballot Proposition 57.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
City Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mitch Tavera, Chief of Police gv--,
REVIEWED BY: Greg Carpenter, City Maiiagei-91—
APPROVED BY: Suzanne Fuentes, Mayor
BACKGROUND AND DISCUSSION:
This request was made by Mayor Fuentes regarding City Council support for a resolution
declaring opposition to California State Ballot Proposition 57, "The Public Safety and
Rehabilitiation Act of 2016."
Staff has prepared a Resolution in opposition of Proposition 57. Staff is available to
provide information regarding State Ballot Proposition 57.
irol
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RESOLUTION NO.
A RESOLUTION OPPOSING CALIFORNIA STATE BALLOT
PROPOSITION 57, "THE PUBLIC SAFETY AND REHABILITATION
ACT OF 2016" TO BE VOTED ON AT THE NOVEMBER 8, 2016
GENERAL ELECTION
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: Recitals:
A. The El Segundo City Council believes it is appropriate to oppose actions
or initiatives at local, state and federal levels that could jeopardize the
safety of its citizens;
B. Proposition 57, known as the "Public Safety and Rehabilitation Act of
2016," has qualified for the November 8, 2016 General Election ballot in
California;
C_ If passed, Proposition 57 would increase parole opportunities for persons
convicted of non - violent felonies after completing the full term of their
primary offense and give them more opportunities to earn credits for good
behavior, but it fails to include the necessary safeguards to ensure that
violent and serious criminals are not released into our community;
D. The crimes of "Assault with a Deadly Weapon," "Rape of an Unconscious
Person," "Sex Trafficking involving Sex Act with Minors," and "Hit & Run
Resulting in Death or Permanent Serious Injury" are all defined as "non-
violent" felonies;
E. In 2014, California voters approved Proposition 47, which reduced certain
non - violent misdemeanors and gave more inmates a higher chance for
parole consideration; Proposition 47 was designed to lower California's
prison population;
F. In 2015, violent crime in California increased 7.41% and property crime
increased 7.26 %, compared with 2014; and
G. Proposition 57 would conflict with many other initiatives passed by the
voters of California, such as the Victim's Bill of Rights Act of 2008 (i.e.,
Marsy's Law), the Gang Violence and Juvenile Crime Prevention Act, the
Three Strikes Law, as well as the recent Californians Against Sexual
Exploitation Act.
SECTION 2: Based on the foregoing reasons, the City of El Segundo opposes
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Proposition 57.
SECTION 3: The City Manager is authorized to communicate the City Council's position
on this matter as necessary and as permitted by law.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED, APPROVED AND ADOPTED this 18th day of October, 2016.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 18th day of October, 2016, approved and signed by the
Mayor, and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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