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2016 Oct 04 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 04, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
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E
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Employee Organizations: Police Management
Association; Police Officers Association; Police Support Services Employees
Association; Fire Fighters Association; Supervisory and Professional Employees
Association; Executive and Management/Confidential; City Employees
Association.
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 04, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Eric Jay, St. Johns Luthern Church
PLEDGE OF ALLEGIANCE — Council Member Mike Dugan
H
M
PRESENTATIONS
a) Presentation — Dr. Wanda Austin, Aerospace Corporation
b) Proclamation — Fire Prevention Week
c) Presentation — Introduction of Recently Hired Police and Fire Department
Personnel
d) Presentation — City of El Segundo, Volunteer Recognition Event
ROLL CALL
PUBLIC COMMUNICATIONS — (Related t© City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
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1. Consideration and possible action to approve the following staff
augmentations within the Public Works Department: 1) reclassify a
Principal Civil Engineer position to City Engineer and 2) approve the
addition of one equipment Mechanic 1 /II position.
(Fiscal Impact: $114,997.00)
Recommendation — 1) Approve the reclassification of a Principal City Engineer
position to a City Engineer position; 2) Approve the addition of one Equipment
Mechanic 1 /11 position; 3) Alternatively, discuss and take other possible action
related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action to receive and file the Capital
Improvement Program Advisory Committee (CIPAC) Report for the 2016/17
Fiscal Year.
(Fiscal Impact: None) _
Recommendation — 1) Receive and File the Capital Improvement Program
Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year; 2) Alternatively,
discuss and take other possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3013012 through 3013232 on Register No. 24 in the total
amount of $1,329,817.47 and Wire Transfers from 9/12/16 through 9/25/16 in
the total amount of $3,025,663.23.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Regular City Council Meeting Minutes of September 20, 2016 and Special
Meetina Minutes of September 28. 2016.
Recommendation — Approval.
t
C:
5. Consideration and possible action regarding authorizing the Police
Department to 1) purchase four (4) new 2017 Ford Explorer Police
Interceptor vehicles under an existing contract from Bob Wondries Ford,
Wondries Fleet Group. The City's purchase would "piggy- back" on an
existing Los Angeles County Sheriff PO # 16361257 -1; 2) implement the
early replacement of an additional eight (8) patrol units in 2017 and 3)
authorize the City Manager or designee to either sell or auction the
department's used patrol fleet.
_(Fiscal Impact: $$211,400.00)
Recommendation — 1) Authorize the Police Department to replace four (4) 2011
Ford Crown Victorias which are due or overdue for replacement with four (4) new
2017 Ford Explorer Police Interceptors; 2) Pursuant to El Segundo Municipal
Code 1 -7 -10, authorize the City Manager to issue a purchase order piggybacking
on an existing Los Angeles County Sheriffs Department contract to purchase
and equip four (4) new 2017 Ford Explorer Police Interceptor vehicles in an
amount not to exceed $211,400; 3) Authorize the City Manager or designee to
either sell or auction the department's used patrol fleet; 4) Approve the Police
Department's recommendation to proceed with the early replacement of an
additional eight (8) Ford Crown Victoria patrol units in 2017 following closeout of
2015/16 fiscal year and confirmation of available funds to cover the estimated
shortfall of $46,800; 5) Alternatively, discuss and take other action related to this
item.
6. Consideration and possible action to adopt Ordinance No. 1521 amending
the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass
on storefront windows; (2) signs for non - street front uses; and (3) design
review process of projects in the DSP; and amending El Segundo Municipal
Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental
Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and
Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo.
(Fiscal Impact: None).
Recommendation — 1) Waive second reading and adopt Ordinance No. 1521 for
Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14-
01, and Zone Text Amendment No. ZTA 16 -03; 2) Alternatively, discuss and take
other possible action related to this item
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7. Consideration and possible action to 1) grant Environmental Construction,
Inc.'s request to withdraw their bid because of clerical error in accordance
with Public Contract Code Section 5101, 2) award a standard Public Works
Contract to the second lowest bidder, Steve P. Rados, Inc., for the Pump
Station #1 & #7 Modification Improvement, Project No. PW 16 -07 and 3)
award a standard Public Works Professional Services Agreement to AKM
Consulting Engineers for construction inspection services.
(Fiscal Impact: $3,963,325.00
Recommendation — 1 Grant Environmental Construction, Inc.'s request to
withdraw their bid because of clerical error in accordance with Public Contract
Code Section 5101; 2) Authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney with Steve P. Rados,
Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for
construction - related contingencies; 3) Authorize the City Manager to execute a
standard Public Works Professional Services Agreement in a form as approved
by the City Attorney with AKM Consulting Engineers in the amount of
$354,480.00 for construction inspection and technical support, and approve an
additional $35,000 for related contingencies; 4) Alternatively, discuss and take
other possible action related to this item.
8. Consideration and possible action regarding approval of ongoing
professional service agreements and blanket purchase orders for FY 2016-
2017 in excess of $25,000 for various departments; and possible action to
waive the formal bidding process and authorize the continued purchase of
various goods and services as described below.
(Fiscal Impact: Included in the FY 16 -17 Budget: General Fund $1,822,608
including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000;
Prop A Fund $30,000; Water Enterprise Fund $224,000; Wastewater (Sewer)
Enterprise Fund $28,000; Golf Course Enterprise Fund $96,000; Workers'
Compensation Fund $100,681.50; Public Works Full Time Salary Accounts
General Fund, Water & Wastewater Enterprise Funds, and 405 Facility
Maintenance Funds $200,000)
Recommendation —
(1) Authorize the City Manager to execute an amendment to Agreement No.
4095 with High Point Strategies, LLC for City's advisors and advocate regarding
issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a
form approved by the City Attorney to (1) extend the term of the agreement to
September 30, 2017; (2) authorize payment for services up to $75,000 (General
Fund); and (3) take such additional, related, action that may be desirable.
(2) Authorize the City Manager to extend ongoing service agreements with
Baker & Taylor Information Services for supplying books and other library
materials, and issuance of blanket purchase order not to exceed $89,068 in FY
2016 -2017 (General Fund and Library Developer Fees).
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(3) Authorize the City Manager to extend contract #4729 to Innovative
Interfaces, Inc., for library computer network system maintenance and issuance
of blanket purchase order not to exceed $29,454 (General Fund)
(4) Authorize the City Manager to extend ongoing service agreements with J.
Lee Engineering provides plan check and inspection consulting services for the
Building and Safety Division not to exceed $225,000 in FY 2016 -2017 (General
Fund).
(5) Authorize the City Manager to extend ongoing service agreement with
JAS to provide plan check and inspection consulting services for the Building and
Safety Division not to exceed $60,000 in FY 2016 -2017 (General Fund).
(6) Authorize the City Manager to extend ongoing service agreement with
Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection
consulting services for the Building and Safety Division not to exceed $65,000 in
FY 2016 -2017 (General Fund).
(7) Authorize the City Manager to extend ongoing service agreement with
Michael Baker International to provide professional planning consulting and
interim staffing services for the City's Planning Division, not to exceed $147,000
in FY 2016 -2017 (General Fund).
(8) Authorize the City Manager to extend ongoing service agreements with
Westchester Medical Group /Center for Heart and Health to provide annual safety
employees fitness for duty and executive physical examinations not to exceed
$40,000 in FY 2016 -2017 (General Fund).
(9) Authorize the City Manager to extend ongoing service agreement with
York Risk Services Group to administer workers' compensation claims not to
exceed $100,681.50 in calendar year 2017 (Workers' Compensation Fund).
(10) Authorize the El Segundo Fire Department to waive the bidding process
per El Segundo Municipal Code §1 -7 -10 to purchase medical and
pharmaceutical supplies, and piggyback on the City of El Cajon's Bound Tree
Medical, Inc. ( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket
purchase order to Bound Tree for medical and pharmaceutical supplies not to
exceed $40,000 in FY 2016 -2017 (General Fund).
(11) Authorize the City Manager to amend the contract with All Cities
Management Services, Inc. for one -year to provide crossing guard services for
the El Segundo School District not to exceed $92,286 in FY 2016 -2017 (General
Fund).
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(12) Authorize the issuance of a blanket purchase order to Hinderliter De
Llamas & Associates (Agreement #3313) to provide professional services related
to sales and use tax for an amount not to exceed $81,000 in FY 2016 -2017
(General Fund).
(13) Authorize the issuance of a blanket purchase order to Lane Donovan
Partners, LLC (Agreement #3399) to provide management services for The
Lakes Golf Course for an amount not to exceed $96,000 in FY 2016 -2017 (Golf
Course Enterprise Fund).
(14) Authorize the City Manager to extend Agreement # 4096 with TruGreen
Landcare in a form approved by the City Attorney and issuance of a blanket
purchase order to provide weekly landscape services for an amount not to
exceed $181,000 in FY 2016 -2017 (General Fund).
(15) Authorize the City Manager to issue a blanket purchase order for
Agreement # 4699 with West Coast Arborist to provide tree maintenance
services for amount not to exceed $185,000 in FY 2016 -2017, with individual
services billed based on the scope of work requested. (General Fund).
(16) Authorize staff to continue to purchase gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing in an amount
not to exceed $315,000 in FY 2016 -2017 (General Fund = $250,000; Asset
Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund =
$9,000; Wastewater (sewer) Enterprise Fund = $13,000).
(17) Authorize the issuance of a blanket purchase order to Metron Farnier &
Actaris in an amount not to exceed $200,000 in total for the purchase of single jet
water meters for the City's water system in FY 2016 -2017 (Water Enterprise
Fund).
(18) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company in an amount not to
exceed $30,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects in FY 2016 -2017 (General Fund).
(19) Authorize the issuance of a blanket purchase order to DataProse
(Agreement # 3227) to provide Water and Sewer divisions utility bill print and
mail services for an amount not to exceed $30,000 in FY 2016 -2017 (Water &
Wastewater (sewer) Enterprise Funds).
(20) Authorize the City Manager to extend the ongoing professional service
Agreement #4269 with Aerotek Professional Services for providing temporary
staffing service for the Public Works Department not to exceed $200,000 in FY
2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and
Facility Maintenance Fund).
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(21) Authorize the City Manager to amend contract #3957 with Galls LLC for
purchasing uniforms and equipment for the Police Department, not to exceed
$60,000 in FY 2016 -2017 (General Fund).
(22) Authorize the City Manager to execute a one -year contract with
Professional Account Management, LLC for processing of parking
citations /collections, not to exceed $55,000 in FY 2016 -2017 (General Fund).
(23) Authorize the issuance of a blanket purchase order to Dooley Enterprises
(Dooley), for the purchase of Winchester Ammunition. Dooley Enterprises
supplies duty and training ammunition, not to exceed $40,000 in FY 2016 -2017
(General Fund).
(24) Authorize the City Manager to execute a one -year contract amendment
and /or purchase order with Tyler Technologies for annual software licensing,
maintenance, and support not to exceed $43,800 in FY 2016 -2017 (General
Fund).
(25) Authorize the City Manager to execute a one -year contract and /or blanket
purchase order with Active Network for annual licensing, maintenance and
support not to exceed $34,000 in FY 2016 -2017 (General Fund);
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Mayor Pro Tern and Council Member Brann
Council Member Brann —
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Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tern Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se g.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: ''-,q - j 69
TIME: '� j��; O
NAM E:V
j�
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Presentation
Dr. Wanda Austin
Aerospace Corporation
13
City of el begunbo, California
rottamatt"On
WHEREAS, home fires killed more than 2,745 people in the United States in 2014, according to the latest research
from the nonprofit National Fire Protection Association (NFPA), and fire departments in the United
States responded to an estimated 367,500 home fires; and
WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and
WHEREAS, three out of five home fire deaths in 2009 to 2013 were caused by fires in homes with no smoke
alarms or no working smoke alarms; and
WHEREAS, when smoke alarms should have operated but did not do so it was usually because batteries were
missing, disconnected, or dead; and
WHEREAS, half of home fire deaths result from fires reported at night between 11 p.m. and 7 a.m. when most
people are asleep; and
WHEREAS, Residents should replace smoke alarms every ten years and install smoke alarms in every sleeping
room, outside each separate sleeping area, and on every level of the home; and
WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will
therefore be more likely to survive a fire; and
WHEREAS, The El Segundo Fire Department, which is dedicated to the safety of life and property from the
devastating effects of fires and other emergencies, is joined by concerned citizens of our community,
as well as businesses, the school district, service clubs and other organizations, in its fire safety efforts.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, in
commemoration of the great Chicago Fire of 1871, which killed 250 persons, left 100,000 homeless, and destroyed more
that 17,400 buildings, and in order to raise the awareness in the community of the importance of practicing fire prevention
and fire safety to avoid needless loss of property and life, do hereby proclaim the week of October 9 through October 15,
2016 as:
FIRE PREVENTION 11V�s°tly
FURTHER, the Mayor and Members of the City Council join Fire Chief Christopher Donovan in inviting the El
Segundo community to observe Fire Prevention Week by practicing fire prevention and fire safety year -round and
liceding the message "Don't 'Wait — Check the Date! Replace Smoke Alarms Every 10 Year,,;!"
WayorSuzanne Fuentes
911ayor Tro 7em (Drew Boyfes Councif9Kember 91ichae( Dugan
CouneifW ember CaroC Pi'rsztuk Councif9ilember Don Brann 14
Presentation
Introduction of Recently Hired
Police and Fire Department Personnel
15
Presentation
City of El Segundo
Volunteer Recognition Event
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 4, 2016
AGENDA HEADING: Unfinished Business
Consideration and possible action to approve the following staff augmentations within
the Public Works Department: 1) reclassify a Principal Civil Engineer position to City
Engineer and 2) approve the addition of one Equipment Mechanic I /II position. (Fiscal
Impact: $114,997.00 )
RECOMMENDED COUNCIL ACTION:
1. Approve the reclassification of a Principal City Engineer position to a City Engineer
position
2. Approve the addition of one Equipment Mechanic I /II position.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Vehicle Allocation Spreadsheet (to be provided separately)
Non - rolling Stock Equipment Replacement Spreadsheet
Staff Workload Spreadsheet
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $114,997.(
Additional Appropriation: N/A
Account Number(s): $87,420.00
$13,789.00
$6,894.00
$6,894.00
)0
001 - 400 - 4601 -4101 (Public Works Equipment Maintenance)
001 - 001 - 4101 -4101 (Public Works Engineering)
001 -501- 7102 -4101 (Water Enterprise Fund)
001 -502- 4301 -4101 (Sewer Enterprise Fund)
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager )
BACKGROUND AND DISCUSSION:
During Strategic Planning, the Public Works Department proposed several staffing modifications
to better align and address the workload facing Public Works. During the ensuring budget
discussions, City Council requested a more detailed analysis of the need for the staffing requests.
This staff report provides a detailed summary of the need for these two positions as follows:
City Engineer Justification:
For more than a decade, the Engineering Division staff included one engineering technician and
three engineers, who collectively were responsible for implementing capital projects and
carrying out the other functions of the Engineering Division. Following the economic downturn
of 2009, the Assistant City Engineering position was frozen and eventually eliminated, leaving
only two engineers to implement projects. Correspondingly, the Capital Improvement Project
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(CIP) program was significantly reduced in project and scope, and implementation of projects
slowed down.
Several years later, in 2013, City Council approved the Department's request to restore the lost
engineering position with a downgraded a Principal Engineer position utilizing water and sewer
enterprise funds such that there would be no impact on the general fund. This restored position
helped jump start much needed water and sewer infrastructure replacements and renovations.
Following the start of the economic recovery in 2014, City Council allocated significant general
fund dollars toward CIP projects, with an amount totaling $3.2 million. This was in addition to
the $6 -8 million planned for other enterprise and grant related projects. Recognizing the need for
additional resources to implement the growing list of projects, City Council allocated an
additional 2 Senior Engineers to the Division — one using enterprise funds and one using general
fund dollars. City Council also approved Public Works' request to hire a dedicated plan checker
due to the significant increase in development that has occurred in El Segundo. This position
provides significant support to the missions of the Planning and Building Safety Department.
Lastly, City Council approved restoration of the Public Works Inspector position, a position also
lost in 2009 during the economic downturn.
Since 2013, the overall growth in the Engineering Division has increased from three (3) people
to a staff of eight (8). Note that the Department Director has served as the defacto City Engineer,
a structure not uncommon for small engineering groups. However, with the growth in the
Division and implementation of more than active 30 projects, it has become infeasible for the
Director to continue to serve as the Engineering Division's City Engineer and also oversee three
other Divisions within Public Works. The demand in Engineering is now so great that other
Public Works Division no long receive the attention that is needed to ensure staff accountability,
solve basic challenges, respond to legal issues, etc. In addition, the Director now has extremely
limited availability to track grants and address the larger legal, local and regional issues facing
Public Works.
Under the current Public Works structure, the Director has 12 direct reports and a total
department staff of 48. As a comparison, the other department directors have anywhere from
two to six direct reports, and all departments, except public safety, have significantly fewer full
time staff. Lastly, there are no other divisions in the City that have eight employees with no
corresponding direct manager. Conversion of a Principal Civil Engineer to a City Engineer is
vital to the effective management of both the Engineering Division and the Public Works
Department as a whole. It will provide better continuity within the Engineering Division;
accountability of project scheduling and implementation; and it frees up the Director's time to
better manage other Public Works Divisions and address the other challenges facing the
department and City.
Restoring the Equipment Mechanic I/II Position
The Equipment Maintenance Division in Public Works is responsible for the maintenance and
care of the City's fleet and other mechanical equipment. This includes everything from chain
saws and grass mowers, to trucks, police cars and fire trucks. In addition to having a full service
maintenance garage, the Division utilizes more than 120 vendors for various needs, including
auto body work, transmission rebuilds, parts supply and other specific services.
The Division historically had four (4) mechanics and one (1) supervisor for a fleet of
approximately 100 cars. However, in 2010, the Equipment Mechanic I /II position had a vacancy
which was ultimately frozen during the economic downturn. Despite the reduction in staff, the
amount of equipment to be maintained increased, and in some cases substantially. For example,
the number of vehicles increased from 103 vehicles to 159 vehicles between 1995 and 2016.
Much of that increase came from several policy changes and /or directives to keep surplused
vehicles as emergency back -ups (e.g., ambulances), to expand the types of services the city
offers (e.g., beach shuttle), and increasing efficiency by having more equipment on hand (e.g.,
specialized dump trucks). The city also began implementing a "hand -me- down" policy in order
to provide vehicles to staff to fully carry out their duties while not adding significant liability to
the Equipment Replacement List. Under this approach, a car would be typically be repurposed at
a cost of approximately $5,000.00 in lieu of a new purchase at $25,000.00. This most commonly
occurred with police units that were repurposed for engineering, RSI, code compliance, RSVPs,
pool cars, etc. It is worth noting that the City's fleet is comprised of routine vehicles that are
used daily, specialized vehicles that are project specific and service vehicles that provide
community benefits. Examples of routine vehicles include patrol cars, inspector vehicles,
maintenance trucks and fire trucks. Specialized vehicles include mobile command units, bucket
trucks, loaders, fork lifts, mowers and jetter trucks. A healthy mix of both of these types of
vehicles is typical of a full service city such as El Segundo. Lastly, examples of community
benefit vehicles include shuttle buses, dial -a -ride and coaches.
We have also seen increases in the motorized, non - vehicle fleet. This grouping includes
generators, chain saws, submersible pumps, trailers, arrow and light boards, rototillers, etc.
Again, it is common to fully, and in some cases, over -equip divisions to help eliminate down
time if equipment fails by providing back -up equipment through the hand -me -down approach.
The hand -me -down and backup policy has helped achieve staff efficiencies and provided
redundancies for emergencies throughout the City, but it has also placed an additional burden on
Equipment Maintenance Division staff resources whose responsibilities can no longer be met
with the reduced staffing we have today. For the past three years, the City has spent about
$30,000 on average on overtime and temporary staffing to meet the Division's critical demand;
and with that support, we are still not keeping up with the Division's responsibilities. As a
result, the maintenance schedule of the rolling stock has been significantly altered. Adding to
that is the higher maintenance demand associated with our aging fleet. Recall that in 2011, the
City adopted a new policy to extend the life of most of its fleet. As a recap, basic vehicle
maintenance includes body and general inspection, air filter replacement, wiper replacement, tire
rotation, oil change, brake inspection, fluid check/top off and as needed transmission service.
Larger vehicles with additional features require additional inspection time and services (e.g., fire
trucks, police vehicles with electronics).
Lastly, the Division has additional duties associated with maintaining the city's equipment. This
includes:
• Vendor coordination — quotes, pick up, deliver, etc.; the Division has more than
130 vendors providing specialized, on- demand services;
• Invoice processing — approximately 720 invoices have been processed this year,
which correlates directly with the number of services, vendor support and parts
acquisition our staff coordinates for the city's equipment maintenance;
19
Administering required inspections such as smog checks and those required by
external agencies such as the AQMD, California Highway Patrol, and Bureau of
Automotive Repair;
Tracking maintenance via FASTER software and coordinating charge backs with
other departments to track equipment individually; and
Attending both required and desired training classes.
It is worth noting that the Division utilizes many vendors to capitalize on work efficiencies. For
example, it is not cost effective for the City's staff to rebuild a transmission or perform body
work, and these types of services can be outsourced. However, the more fundamental and
emergency services provided by City employees cannot easily be outsourced, and in some cases
would take more staff time to coordinate the outsourcing than to perform the task. For example,
coordinating a 45,000 mile service with a vendor would require time to set up the appointment,
deliver the car (x2 staff), pick up the car (x2 staff) and verify and process the invoicing. The
total amount of staff time to do that would exceed the time needed to perform the basic service
in- house. Under this approach, the City would be paying employees to coordinate the service
AND pay the vendor for the work at an overall financial loss to El Segundo. Additionally, the
range of labor rates of vehicle service providers ranges from a low of $75.00 /hour to a high of
$130.00 /hour in this service area. As a comparable, our fully burdened staff rate is about
$42.00 /hour.
Attached to this staff report are several spreadsheets supporting our need for additional staff
resources:
1) The current total vehicle count and usage by Department that require maintenance. There
are 159 vehicles, of which 7 are motorcycles, 40 are specialty units, 10 are Fire - related
and 13 are patrol units. The remaining 89 are mostly used in typical daily capacity
throughout the City (e.g., Planning, Public Works, Parks). Some unit uses are self -
explanatory, and some are further explained in the spreadsheet.
2) Other motorized (non - vehicle) equipment maintained by the Equipment Maintenance
Division. There 115 on the equipment replacement list, and there another 160 that are not
listed there. The attached FASTER shows all equipment we service (434 unique units of
equipment)
3) Per hour allocation for the duties carried out by staff of the Equipment Maintenance
Division. The table highlights the actual and needed hours within the division. It
shows that we are short 46.7 hours per week in the staffing resources needed to carry out
the maintenance work of the Division, which is slightly more than one additional person.
For the reasons listed above, staff is requesting that City Council authorize the restoration of one
Equipment Maintenance I /II position so that the resources available match the workload of the
current fleet and other equipment. This will allow us to properly maintain our fleet (which will
continue to require more attention as it ages), provide exceptional service to other City
Departments, eliminate the need for temporary workers and reduce non - emergency overtime.
In summary, staff recommends that City Council:
1) Approve the reclassification of re- classification of one Principal Civil Engineer position
to City Engineer.
WE
2) Approve the Public Works Department request to restore one Equipment Mechanic I /II
position. It is expected that the $87420.000 fully burdened cost for this position will be
partially offset by overtime and temporary staffing expenditures in the years ahead.
21
City of El Segundo
Equipment Replacement Schedule
Fiscal Year 2016 - 2017
Rolling Stock
Dept
Item Unit # Cost In Svc Life
Building Safety 2403
2403
8105
Automotive
Toyota Prins 2009
5731
23,986
08/09
09/10
15
Director/Department Pool Car
2403
8105
Automotive
2009 Ford Escape Hybrid
5730
30,348
08/09
09/10
10
Code Enforcement
2403
8105
Automotive
2009 Ford Escape Hybrid
5732
28,531
Sep -09
Sep -12
10
Inspector Vehicle
2403
8105
Automotive
2009 Ford Escape Hybrid
5733
28,531
Sep -09
Sep -12
10
Inspector Vehicle
2403
8105
Automotive
2000 Ford Crown Victoria
4134
Inspector/Pool Vehcile for Planning Staff
Information Technology 2505
2505
8105
Automotive
Honda Fit Vehicle
2800
16,928
08/09
09/10
15
Manager /Staff Pool Car
Government Buildings
Automotive
1997 Mercury Mountaineer
4320
Pool Tech Car
2601
8105
Automotive
Truck, Ford F250
2107
24,431
08/09
08/09
15
Supply/Work Truck for Building Maintenance
2601
8105
Automotive
Truck, Ford F250
2117
24,431
08/09
08/09
15
Supply/Work Truck for Building Maintenance
Non - Departmental
4601
8105
Automotive
2006 Mercury Grand Marquis
1102
City Manager's Car
2901
8105
Automotive
Honda Civic GX
1101
22,071
03/04
04/05
15
Maintenance Yard Pool Car
Police Administration
3101
8105
Automotive
2013 Honda ST1300P Motorcycle
4043
26,455
Sep -14
Sep -15
3
Patrol Unit
3101
8105
Automotive
2013 Honda ST1300P Motorcycle
4044
26,455
Sep -14
Sep -15
3
Patrol Unit
3101
8105
Automotive
2013 Honda ST1300P Motorcycle
4045
26,455
Sep -14
Sep -15
3
Patrol Unit
3101
8105
Automotive
2013 Honda ST1300P Motorcycle
4046
26,455
Sep -14
Sep -15
3
Patrol Unit
3101
8105
Automotive
2013 Honda ST1300P Motorcycle
4047
26,455
Sep -14
Sep -15
3
Patrol Unit
3101
8105
Automotive
2007 BMW Motorcycles
4034
Used for special events, and offsite training required
3101
8105
Automotive
2007 BMW Motorcycles
4036
quarterly for motor cops
3101
8105
Automotive
2011 Crown Victoria
4434
30,675
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4435
33,864
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4436
30,675
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4437
30,675
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4438
31,606
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4439
31,606
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4440
38,376
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4441
37,239
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria
4442
36,308
Sep -13
Sep -14
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria K9 Unit
4431
32,929
Sep -11
Sep -13
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria K9 Unit
4432
32,929
Sep -11
Sep -13
3
Patrol Unit
3101
8105
Automotive
2011 Crown Victoria Police Interceptor Sedan
4433
35,253
Sep -12
Sep -13
3
Patrol Unit
3101
8105
Automotive
2007 Chevy Tahoe Police Pursuit Vehicle
4420
41,987
Sep -09
Sep -12
5
School Police Vehicle
3101
8105
Automotive
2008 Crown Victoria
4423
Cadets Use
3101
8105
Automotive
2008 Crown Victoria
4425
RSVP
3101
8105
Automotive
2008 Crown Victoria
4426
RSVP
3101
8105
Automotive
2003 Crown Victoria
4145
K -9 Backup Unit
3101
8105
Automotive
2003 Crown Victoria
4150
Decoy Car
3101
8105
Automotive
2003 Pontiac Bonneville
4309
To Be Surplused Out
3101
8105
Automotive
Sedan, Impala 9C3 Blue/Ntrl
4406
19,768
06/07
07/08
10
Detective Unit
3101
8105
Automotive
Sedan, Impala 9C3 Black/Ebony
4407
19,768
06/07
07/08
10
Detective Unit
3101
8105
Automotive
Sedan, Impala 9C3 Silverton/Ebony
4408
19,768
06/07
07/08
10
Detective Unit
3101
8105
Automotive
Sedan, Pontiac Grand Prix/Blue
4409
16,439
Sep -06
Sep -11
10
Detective Unit
3101
8105
Automotive
Sedan, Pontiac Grand Prix/Black
4410
16,439
Sep -06
Sep -11
10
Detective Unit
3101
8105
Automotive
2009 Nissan Altima Hybrid
4415
28,000
08/09
09/10
10
Police Captain Car
3101
8105
Automotive
2009 Nissan Altima Hybrid
4416
28,000
08/09
09/10
10
Police Captain Car
3101
8105
Automotive
2009 Ford F-150
4430
26,165
08/09
09/10
15
Traffic Duty
3101
8105
Automotive
2009 Ford Explorer
4419
20,481
08/09
09/10
10
Detective Unit
3101
8105
Automotive
2009 Ford Explorer
4418
20,481
08/09
09/10
10
Detective Unit
3101
8105
Automotive
2009 Ford Explorer
4417
20,481
08/09
09/10
10
Detective Lt. Car
3101
8105
Automotive
Jeep Wrangler Sport RH -Drive
4401
20,354
06/07
07/08
10
Parking Enforcement
3101
8105
Automotive
Ford 500 SEL, Black w /Shale cloth
4404
21,442
06/07
07/08
10
Admin Sgt Car
3101
8105
Automotive
2005 Chevy Impala
4327
Community Lead Officer
3101
8105
Automotive
2005 Chevy Impala
4328
To Be Surplused Out
3101
8105
Automotive
2007 Sport Utility, Dodge Durango
4411
Detective Unit
3101
8105
Automotive
2007 Sport Utility, Dodge Durango
4412
23,403
06/07
07/08
10
LA Impact Vehicle
3101
8105
Automotive
2007 Ford 500 SEL
4403
Admin Unit Pool Car
3101
8105
Automotive
2007 Ford 500 SEL, Black w /Shale cloth
4402
21,442
06/07
07/08
10
Police Chief Car
3101
8105
Automotive
2015 Ford Explorer Utility Police Interceptor
4443
29,693
Sep -16
Sep -17
8
Patrol Unit Supervisor
3101
8105
Automotive
2004 Chevy Suburban
4400
Command Post Unit
3101
8105
Automotive
2003 Ford Explorer
4326
Detective Unit
3101
8105
Automotive
2015 Chevrolet Silverado 1500 (Animal Control)
4001
36,262
Sep -15
Sep -16
10
Specialty Truck
3101
8105
Automotive
Crime Scene Van (Chevrolet)
4300
21,000
95/96
96/97
20
Specialty Truck
3101
8105
Automotive
Van-12 passenger, Ford
4004
24,100
96/97
97/98
10
Specialty Truck
3101
8105
Automotive
Hummer
4910
Emergency Response Unit
3101
8105
Automotive
Swat Van (Grumman)
4006
48,000
93/94
94/95
25
Specialty Truck
3101
8105
Automotive
Mutual Aid Emergency Resp Veh.
4414
255,000
06/07
07/08
20
Specialty Truck
Fire Administration
3201
8105
Automotive
Sedan, Crown Victoria
3313
24,077
06/07
07/08
8
Fire Chief Vehicle
Fire Supression
3202
8105
Automotive
Truck, Communications
3330
20,844
89/90
90/91
5
Carl's Communication Van
3202
8105
Automotive
Truck, crew cab
3314
27,190
97/98
98/99
15
Used for Supression Activities
3202
8105
Automotive
Ford Excursion/Command Center
3317
76,700
02/03
03/04
10
Battalion Chief Command Unit
3202
8105
Automotive
2006 Spartan USAR Vehicle
3315
Moblile Commnand Unit PLUS Trailer
3202
8105
Automotive
2000 Mercury Grand Marquis
3371
Pool Car for Fire
3202
8105
Automotive
Fire Engine (E31)
3348
321,885
99/00
00 /01
20
Fire Engine
3202
8105
Automotive
Ariel Ladder Truck 105" - Tiller (Truck 32)
3364
1,182,373
Sep -14
Sep -15
15
Fire Engine Ladder Truck
3202
8105
Automotive
Fire Engine (E34)
3347
263,100
92/93
93/94
20
Fire Engine Reserve (planned for surplus)
3202
8105
Automotive
Fire Engine (E33)
3346
263,100
92/93
93/94
20
Fire Engine Reserve
3202
8105
Automotive
Fire Engine - Strike Team Reimb Add'1 Funding - 1/7/2016
3343
These line items indicate revenues - reimbursement for use of
3202
8105
Automotive
Fire Engine - Strike Team Reimb Add'I Funding
3346
10/11
apparatus on mutual aid calls (strike teams) sent out of the area.
3202
8105
Automotive
Pierce Arrow XT engine combination pumper
60 -01189
668,981
Sep -16
Sep -17
15
New Engine - not delivered yet
Fire Paramedic
3203
8105
Automotive
Rescue Ambulance (R31)
3312
164,184
03/04
04/05
10
Ambulance
3203
8105
Automotive
Paramedic Ambulance 1997 Freightliner
3305
Reserve Ambulance
3203
8105
Automotive
Paramedic Ambulance - 2009 Freightliner M2
3318
206,173
Sep -09
Sep -12
10
Ambulance
Fire Prevention
3204
8105
Automotive
Truck, Ford Super Cab
3360
23,300
00 /01
01/02
15
Used for Supression Activities
3204
8105
Automotive
Truck, Ford Super Cab
3361
23,300
00 /01
01/02
15
Fire Inspector
3202
8105
Automotive
2013 Honda Civic GX
3132
Fire Inspector
3204
8105
Automotive
Ford Escape
3131
Sep -09
10
Fire Marshal
Environmental Safety
3205
8105
Automotive
Crew Cab Truck
3354
40,000
99/00
00 /01
10
Hazmat Inspector
PW General Services
4101
Automotive
1999 Mercury Grand Marquis
3370
General Services Manager - Maintenance Yard
Engineering
4101
AQMD
Automotive
2013 Honda Civic GX
2804
Engineering Pool Car
4101
AQMD
Automotive
2013 Honda Civic GX
2805
Director/Engineering Pool Car
4101
8105
Automotive
2016 Ford C -Max Hybrid (PSA) 5dr HS SE
5734
26,254
Sep -15
Sep -17
10
Public Works Inspector
PW Street Maintenance
4202
8105
Automotive
Truck, Ford F350
2603
26,282
08/09
08/09
15
Stake bead to haul everyhing; abandoned items
4202
8105
Automotive
Truck, Chevy
2608
22,201
02/03
03/04
10
Small truck with dump bed for patching potholes
4202
8105
Automotive
Truck, Ford F450 Diesel
2613
32,162
08/09
08/09
15
Aphalt Outfitter Truck
4202
8105
Automotive
Truck, Ford
2602
16,200
91/92
92/93
15
Sign Truck
4202
8105
Automotive
Truck, Chevrolet, Pick -Up
2604
17,184
02/03
03/04
10
Supervisor Truck
4202
8105
Automotive
Dump Truck
2656
114,247
02/03
03/04
20
Materials Delivery - 7 ton
4202
8105
Automotive
Dump Truck
2655
86,310
02/03
03/04
20
Materials Haul off - 13 ton
4202
8105
Automotive
Forklift
2626
22,719
99/00
00 /01
15
Specialy Equipment
4202
8105
Automotive
Tractor Loader
2630
115,262
02/03
03/04
15
Specialy Equipment
4202
8105
Automotive
Wacker Nuesen 280 All Street Loader
2678
83,868
Sep -11
Sep -13
15
Specialy Equipment
4202
8105
Automotive
Asphalt Roller, Caterpillar
2634
30,903
97/98
98/99
10
Specialy Equipment
4202
8105
Automotive
Paver, Layton D550 Tow -Type
2683
41,705
Sep -10
Sep -12
20
Specialy Equipment
PW Traffic Safety
4205
8105
Automotive
Truck, Ford F450
2676
30,761
08/09
08/09
15
Lead Man and one Crew Paint Truck
4205
8105
Automotive
Aerial Bucket GMC 5500 Truck - 2008
2677
111,623
Sep -10
Sep -12
20
Aerial truck to change banners and flags, other lighting uses
PW Wastewater
4301
8105
Automotive
1999 Ford Crown Victoria
1119
Supervisor
4301
8105
Automotive
Utility Truck, Chevrolet
2315
25,000
00 /01
01/02
15
Crew truck
4301
8105
Automotive
Utility Truck, Chevrolet
2316
25,000
00 /01
01/02
15
Crew truck
4301
8105
Automotive
Utility Truck, Chevrolet
2319
25,000
00 /01
01/02
15
Crew truck
4301
8105
Automotive
Vac -Con Sewer & Storm Drain Cleaner
2320
204,533
04/05
05/06
15
Specialty Truck used to contain spills and clean sewer lines
New 2015 Sewer Equipment 800 -HPR Truck
4301
8105
Automotive
Mounted Jetter Vin # IFVACTDT3GHHD3995
60 -01157
238,394
Sep -16
Sep -17
10
Specialty Truck used to clean sewer lines
PW Vehicle and Equipment Maintenance
4601
8105
Automotive
2005 Ford Crown Victoria'
4158
Swap Loaner Car for Cars being Serviced (Pool Car)
4601
8105
Automotive
2002 Buick Le Sabra
4316
Swap Loaner Car for Cars being Serviced (Pool Car)
4601
8105
Automotive
2007 Ford Crown Victoria
4405
Supervisor's Car
4601
8105
Automotive
Utility Pickup - Ford
2210
14,200
86/87
87/88
25
Service truck
Parks Administration
5101
8105
Automotive
Showmobile trailer
6563
80,552
01/02
02/03
21
Specialty Equipment
5101
8105
Automotive
Shuttle Bus 2016
6488
99,919
Sep -16
Sep -17
10 Specialty Program
Parks Operation
5102
8105
Automotive
2014 Ford C -Max Hybrid
6489
27,062
Sep -14
Sep -15
10
Parks Superintendent Car
5102
8105
Automotive
1999 Mercury Gran Marquis
4325
Parks Rover - Park Closings and Monitoring (Pool Car)
5102
8105
Automotive
Truck, Chevy
6596
21,455
02/03
03/04
15
Utility Box Pickup - Route Duties
5102
8105
Automotive
Truck, Chevy
6415
22,201
02/03
03/04
15
Park Maintenance Supervisor Car
5102
8105
Automotive
Truck
6408
16,800
92/93
93/94
25
Mainteance Craftworker
5102
8105
Automotive
Truck, Chevy
6405
21,013
97/98
98/99
16
Park Maintenance Supervisor Car
5102
8105
Automotive
Truck, Chevy
6409
21,013
97/98
98/99
16
City Hall - Downtown Park Maintenance Crew
5102
8105
Automotive
2010 Ford F350 Pickup
6484
27,818
Sep -10
Sep -12
20
Lift Gate Truck - Multi -use Park Maintenance
5102
8105
Automotive
1992 Ford F250 Propane Truck
2601
Park Maintenance Multi Use
5102
8105
Automotive
Aerial Tower Truck
6412
102,800
97/98
98/99
25
Specialty Equipment
5102
8105
Automotive
Truck, GMC TC7500 w /Arbortech 12" Chipper
6443
56,144
08/09
08/09
21
Specialty Equipment
5102
8105
Automotive
Kawasaki Refuse Vehicle
6572
15,680
08/09
09/10
10
Specialty Equipment
5102
8105
Automotive
Utility Vehicle, John Deere HPX Gator
6431
8,533
04/05
05/06
10
Specialty Equipment
5102
8105
Automotive
John Deer Gator (previously not on list)
6432
07/08
Sep -12
10
Specialty Equipment
5102
8105
Automotive
Utility Trailer
6526
560
87/88
88/89
25
Specialty Equipment
5102
8105
Automotive
Mower/Trimmer
6565
1,429
03/04
04/05
9
Specialty Equipment
5102
8105
Automotive
Mower /Trimmer
6595
1,374
02/03
03/04
11
Specialty Equipment
5102
8105
Automotive
Mower
6485
11,170
Sep -10
Sep -12
6
Specialty Equipment
5102
8105
Automotive
John Deer 220B Greens mower
6593
4,817
03/04
04/05
10
Specialty Equipment
Parks Recreation Programs
5292
8105
Automotive
Mini Bus (F450)
6483
64,467
05/06
06/07
10
Dial a Ride
5292
8105
Automotive
Mini Bus
6481
64,283
01/02
02/03
8
Lunch Time
5292
8105
Automotive
Mini Bus
6482
64,416
02/03
03/04
8
Lunch Time
5292
8105
Automotive
Mini Bus
6476
23,000
96/97
97/98
10
Lunch Time
5292
8105
Automotive
2000 Ford E350
6472
MiscBack Up /Add't Service /City Programs
5292
8105
Automotive
2001 Forde E 350
6470
MiscBack Up /Add't Service /City Programs
5292
8105
Automotive
2010 Class A Goshen Coach Pacer II
6486
59,843
Sep -11
Beach Shuttle
5292
8105
Automotive
2010 Class A Goshen Coach Pacer II
6480
59,409
Sep -11
Beach Shuttle
Community Cable
6601
8105
Automotive
Production Van
6478
2,000
97/98
98/99
11
Specialy Truck
PW Water
7102
8105
Automotive
2000 Ford Crown Victoria
4143
3,000
00 /01
01/02
10
Supervisor
7102
8105
Automotive
Truck, Ford F250
2502
26,483
08/09
08/09
15
Lead Man x I Staff
7102
8105
Automotive
Truck, Chevy
2509
26,400
01/02
02/03
15
Lead Manx 1 Staff
7102
8105
Automotive
Truck, Chevy
2540
21,416
02/03
03/04
15
Crew x 2
7102
8105
Automotive
Truck, Chevy
2509
Meter Reader
7102
8105
Automotive
Truck, Chevy
2518
To be Surplused out
7102
8105
Automotive
Truck, Ford
2511
13,600
92/93
93/94
20
Crew x 2
7102
8105
Automotive
Truck, Ford
2506
23,625
88/89
89/90
30
Dump Truck
7102
8105
Automotive
2014 Ford Super Duty F -350 (Valve Truck)
2549
27,643
Sep -14
Sep -16
12
Specialty Truck
7102
8105
Automotive
Truck, Boom (Clean Air Diesel)
2505
116,108
01/02
02/03
20
Specialty Truck
7102
8105
Automotive
Backhoe, Caterpillar 420E
2539
86,852
07/08
08/09
20
Specialty Equipment
7102
8105
Automotive
Forklift
2512
15,365
82/83
83/84
30
Specialty Equipment
7002
RSI
Surplus Removal
4137
RSI
Surplus Removal
5727
RSI
Surplus Removal
5726
RSI
Surplus Removal
3311
RSI
Surplus Removal
Equipmew Replacement List - No►r- rolling Stock
Dept
Item
Unit #
Cost
2505
8104
Equipment
Chassis and 450 GB SAS
xxxx
18,485
2505
8104
Equipment
Chassis and 600 GB SAS
xxxx
20,009
2901
8104
Equipment
Communications Generator (1/4)
xxxx
42,500
3101
8104
Equipment
Benchtop Downdraft Workstation (CSI)
xxxx
4,922
3101
8104
Equipment
Communications Generator
2794
85,000
3101
8104
Equipment
In -Care Video Surveillance System
xxxx
173,287
3101
8104
E uipment
3 camera ALPR (Patrol Car)
xxxx
19,764
3101
8104
Equipment
Solar Light Tower (Trailer)
4902
22,804
3101
8014
Equipment
Seed Alert 24 Radar Message Sign (Trailer)
31 -00578
10,293
3101
8104
Equipment
Automated Vehicle Locator(AVL) Fleet Tracking System
60 -01084
51,819
3202
8104
Equipment
Ventilation Chain Saw (E33)
3337
838
3202
8104
Equipment
Turbo Water Vac 17 gallon
2740
2,593
3202
8104
Equipment
Emergency Vehicle Intercom Sys. (10ca)
xxxx
10,210
3202
8104
Equipment
Communications Generator (1/4)
xxxx
42,500
3202
8104
Equipment
Submersible Pump (TR)
2719
1,320
3202
8104
Equipment
Pump
3350
1,205
3202
8104
Equi ment
Pump (TR)
3351
1,205
3202
8104
Equipment
Submersible Pump (ST2)
792
1,260
3202
8104
Equipment
Submersible Pump (ST2)
791
1,260
3202
8104
Equipment
Rotary saw (2) (TR)
3336/3310
1,290
3202
8104
Equipment
3 -way Suction Siamese (T32)
2733
1,3_65
3202
8104
Equipment
Rotary hammer (TR)
2720
1,378
3202
8104
Equipment
Ventilation Chain Saw (T32) - 2 units
10877/10878
945
3202
8104
Equipment
Cutquick Power Saw
0001
1,563
3202
8104
Equipment
Gas Power Ventilation Fan
11180
2,194
3202
8104
Equipment
Water Vacuum - Nilfisk Model ATTIX -19
11179
2,159
3202
8104
Equipment
USAR - Stanley Twin Circuit Hydraulic Power Unit
100284 & 1123
21,796
3202
8104
Equipment
Firecom Digital Interco /2 Radio System
32- 00433
2,645
3202
8104
Equipment
Flood Water Rescue Equipment (El Nino)
60 -01181
4,563
3203
8104
Equipment
Victory trailer (MC31)
5021
4,515
3203
8104
Equipment
Victory trailer (MC32)
5022
41515
3203
8104
Equipment
Stryker Power Cots (2)
10875/10876
20,837
3204
8104
Equipment
Mobile radio ( #3361)
2737
1,853
3204
8104
Equipment
Mobile radio ( #3360)
2741
1,853
3255
8104
Equipment
Pro Tall Tuff Shed 16'x 20'
32 -00431
9,419
4202
8104
Equipment
6 ft Heavy -Duty Bucket Broom
60 -01173
9,999
4205
8104
Equipment
Gyro Paint Mixer
xxxx
5,384
4205
8104
Equipment
Drill /Hammer HILTI
#2677
2,888
4301
8104
Equipment
Portable Pump
xxxx
2,975
4301
8104
Equipment
Arrowboard w /remote
#2350
2,484
4301
8104
E ui ment
4" Trailer Mounted Pump
xxxx
29,286
4301
8104
E ui ment
Trailer Jetting Unit
xxxx
39,685
4301
8104
Equipment
Drain Cleaning Drive - Model 800
2314
9,230
4301
8104
Equipment
Cues TV Inspection Base System
43 -00169
87,133
4601
8104
Equipment
Portable Stick Welder
2212
2,841
5101
8104
Equipment
Board, Maxiflex 16'- Stand
xxxx
7,364
5102
8104
Equipment
Delta 5 HP Unisaw
xxxx
4,040
5102
8104
Equipment
lRototiller
6516
1,070
5102
8104
Equipment
John Deere Bunker and Field Rake
6585
11,760
7102
8104
Equipment
Pump, Trash Cent "3" 8HP -Honda
254,2
1,227''.
7102
8104
Equipment
Chainsaw, Concrete -Gas 14"
xxxx
1,688
22
7102
8104
Equipment
Pum , 3" Diaphragm
2543
1,453
7102
8104
Equipment
Flat Saw (M- 27MECO)
2580
6,231
7102
8104
Equipment
Trailer Mounted Arrow Board
2531
5,000
7102
8104
Equipment
Rammer, 4- Stroke
2509
2,706
7102
8104
Equipment
Light Tower, Allmond
2538
7,355
7102
8104
Equipment
Potable Water Chlorine Boost System
71 -00199
10,054
7102
8104
Equipment
Rammer Honda GX100 Diaphragm Carb
2551
3,350
4301
8105
Automotive
Generator
2357
57,375
7102
8105
Automotive
Air Compressor (Ingersoll Rand)
2524
14,850
7102
8105
Automotive
Concrete Mixer
2527
3,980
7102
8105
Automotive
Generator
2570
1,760
7102
8105
Automotive
PT -25 Valve Truck Equipment ( #2572)
60 -01148
48,617
5102
8105
Automotive
Generator
6546
1,567
5102
8105
Automotive
Stump Cutter
6424
27,522
5102
8105
Automotive
Planer, Powermatic
10191
1,618
4601
8105
Automotive
Tire Changer, Small
42272
5,515
4601
8105
Automotive
Engine Analyzer / Convert to Toughbook
#2275
27,000
4601
8105
Automotive
Parts Washer
#2291
1,819
4601
8105
Automotive
Mig Welder
#2290
1,500
4601
8105
Automotive
Compressor
2215
2,118
4601
8105
Automotive
Coolant Flusher
#2269
2,046
4601
8105
Automotive
Steam Cleaner
#2282
4,750
4601
8105
Automotive
Brake Machine
#2271
5,280
4601
8105
Automotive
SPF WBE 5210 Bosch Wheel Balancer
2284
7,973
46011
8105
Automotive
HD Tire Changer
60 -01187
14,819
4301
8105
Automotive
Rotary Shock Wave 12,000 LB Symmetric Truck Lift
60 -01172
9,977
4205
8105
Automotive
Paint Pump, Airless
2682
3,813
4205
8105
Automotive
Sweeper Broom
#2605
5,558'.
4205
8105
Automotive
Edge Angle Broom - Attachment for Wacker Neuson
xxxx
4,748
4202
8105
Automotive
Plate Compactor
2647
1,838
4202
8105
Automotive
Generator
2620
1,681
4202
8105
Automotive
Compressor, Sullair Utility
2691
13,561
4202
8105
Automotive
Air Compressor
2663
17,400
4202
8105
Automotive
Arrow Board
#2608
2,586
4202
8105
Automotive
Trailer
2640
2,240
42021
8105
Automotive
Trailer
2642
1,100
4202
8105
Automotive
Utility Trailer
2686
1,225
4202
8105
Automotive
Trailer /Roller
2635
6,079
4202
8105
Automotive
Compact Planer
2659
6,868
4202
8105
Automotive
Asphalt Spreader Honda standalone
xxxx
9,906
4202
8105
Automotive
Paver (Layton D550)
xxxx
1,122
42021
8105
Automotive
Saw Flat SelfProp 20' Honda GX630
2673
5,257
4202
8105
Automotive
Arrow Board Truck Mount 90 degree low profile 25 LED
60 -01201
2,873
4202
8105
Automotive
Arrow Board Truck Mount180 degree low profile 25 LED
60 -01200
3,025
4202
8105
Automotive
Cleaire Diesels stems mandatory upgrade
xxxx
14,703
3205
8105
Automotive
Generator
3355
1,570
3202
8105
Automotive
Generator, Tempest Honda 2000 Watt
3356
1,352
32021
8105
Automotive
Generator, Tempest Honda 2000 Watt
3357
1,352
3202
8105
Automotive
Generator (TR)
3386
2,800
3202
8105
Automotive
Generator
3380
1,820
3202
8105
Automotive
Generator, Honda _
3334
2,045
3202
8105
Automotive
Holmotro Rescue Equipment System
60 -01119
57,824
3202
8105
Automotive
Euramco /Ramfan Model 18" Gas Powered Ventilation Fan
60 -01150
2,185
2601
8105
Automotive
Generator
2109
143,073
26011
8105
1 Automotive
Generator
2103
66,029
23
2601
8105
Automotive
Generator
2110
24,359
2601
8105
Automotive
Generator
_
2104
37,838
5102
8105
Automotive
Line Striper, Jiffy 7500
#6411
1,614
5102
8105
Automotive
Utility Trailer (Farmer's Market)
6564
8,278
5102
8105
Automotive
Utility Trailer (Mower Trailer)
6585
1,440
5102
8105
Automotive
Lawn Comber
6435
1,243
51021
8105
Automotive
Lawnair Aerator
6519
960
5102
8105
Automotive
Vermeer Wood Chipper, Brush Style
6423
33,828
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26
EL SEGUNDO CITY COUNCIL MEETING DATE: October 4, 2016
AGENDA STATEMENTAGENDA HEADING: Reports of Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the Capital Improvement Program
Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and File the Capital Improvement Program Advisory Committee (CIPAC)
Report for the 2016/17 Fiscal Year.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
CIPAC Report
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: CA
APPROVED BY: Greg Carpenter, City Manageve-
BACKGROUND AND DISCUSSION:
In March, 1988, the El Segundo City Council adopted a resolution forming a non - profit, public
benefit corporation to facilitate the financing of capital improvements on behalf of the City. This
corporation is commonly referred to as the Capital Improvement Program Advisory Committee,
or CIPAC.
Each year, the Committee convenes to both propose and evaluate capital projects proposed by
others based on a scoring /ranking system that has been refined over the years. After receiving
and evaluating those capital projects, the Committee puts forth a report to City Council which
identifies the funding needed for implementation. In recent time, funding requests have far
exceeded the funds available to carry out the projects proposed. Those not funded are held in a
"queue" until such time they are prioritized to commence.
This year, the CIPAC met on June 8 and July 18, 2016 to review a total of 13 capital projects.
The July 18, 2016 meeting was also advertised as a public input meeting via the website, El
Segundo Herald and Nixle. The attached report summarizes this year's process and includes an
overview of the CIPAC's objectives, projects proposed, scores and ranking. In summary
however, general funding requests totaled $1,883,000 and an additional $6,830,000 was
identified as part of the City's Annual Capital Improvement Program (CIP) using enterprise and
grant funds (slurry seal, water CIP, and sewer CIP). In all, the combined recommended CIP
funding totaled $8,713,000.
27
Staff recommends that City Council receive and file the Capital Improvement Program Advisory
Committee report for the 2016/17 fiscal year.
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
RECOMMENDATIONS FOR
FISCAL YEAR 2016/17
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
Chairman:
Vice Chairman:
Committee Member:
Committee Member:
Committee Member:
Mike Rotolo
Jerome Scott
William Whalen
Eric Kari
Mike Van Kleek
WE
TABLE OF CONTENTS
Transmittal Memo to Mayor and City Council Members .............
Introduction........................... ............................... . ....................... . .
2016/17 Proposed Projects Overview ............. ...............................
Funding Sources ............................................. ...............................
Project Evaluations and Scoring Criteria ........ ...............................
CIPAC Recommendations .............................. ...............................
5 -Year Plan Purpose ....................................... ...............................
Conclusion...................................................... ...............................
Appendix I Capital Improvement Program Project Summary Sheet
Appendix II Project Detail Sheets
Appendix III Evaluation and Scoring Criteria
Appendix IV Project Score Sheet
.2
.3
.3
.4
.5
.6
.6
.7
WE
Capital Improvement Program
Advisory Committee
DATE: September 20, 2016
Chairman:
Vice Chair:
Committee Members:
TO: Honorable Mayor and City Council Members
FROM: The Capital Improvement Program Advisory Committee (CIPAC)
SUBJECT: Capital Improvement Project Recommendations for FY 2016/17
CIPAC Report
FY 2016/17
Mike Rotolo
Jerome Scott
William Whalen
Erik Cari
Mike Van Kleek
The City of El Segundo is a charming, 5.46 square mile beach community with a dynamic mix of
residential and business districts. With a daytime workforce population exceeding 60,000 and a
nighttime residential population of nearly 17,000, the City is committed to maintaining the vital
infrastructure needed to support this world -class community.
In order to maintain and grow economic development in our region, as well as to continue to
provide outstanding public services, it is critical that El Segundo continue to invest in streets,
sewers, water distribution, street lighting, emergency services and community enhancement
projects. Such investment also directly benefits the quality of life of our residents through
beautiful parks, youth and senior community activities, downtown revitalization and high
property values. In order to continue providing exceptional services, it is projected that nearly
$80 million will be needed over the next decade to adequately maintain current facilities, provide
new infrastructure where needed, implement new technologies for the health and welfare of local
citizens, and prepare for a major disaster. Annually, these goals can be achieved through
implementation of capital projects identified and recommended by staff and the Capital
Improvement Program Advisory Committee (CIPAC) and approved by City Council.
However, there are economic challenges to implementing capital improvement projects (CIP)
due to the high cost of maintaining the City's aging infrastructure combined with limited funding
sources. General Funds, which has been limited over the last seven years, are used to support
those CIPs not typically eligible for grants, propositions, enterprise funds and local returns.
This, in turn, has impacted our ability to support and implement community -based recreation
projects, perform much needed facility repairs and address our local streets.
2
31
INTRODUCTION
The Capital Improvement Program Advisory Committee (CIPAC) is
comprised of five members appointed by City Council to four -year
terms. There are currently no vacancies on the committee.
Each year, the committee convenes to review and score capital
projects put forward by both staff and the community through a
General Plan: Land Use Element
Goals
LU1: Maintain El Segundo's "Small Town"
Atmosphere
LU2: Preservation and Enhancement of El
Segundo's Cultural and Historical
Resources
LU3: Proper Distribution of Residential Land
Uses
LU4: Provision of a Stable Tax Base for El
Segundo through Commercial Uses
LUS: Attraction of Clean and Beneficial
Industrial Uses
LU6: Maintenance of Parks and Recreation
Facilities
LU7: Provision of Quality Infrastructure
public input process. The dynamic and well -
developed scoring system used considers several
factors and benefits which are described on page 6.
The scoring system also incorporates the goals
established in the Land Use Planning section of the
General Plan. In addition to the proposed projects
scored by CIPAC, the final list of CIP
recommendations also incorporates annual and
recurring projects, which include water main, sewer
main, and concrete repairs, lift station renovations
and slurry seal applications.
This complete list of recommended projects was
presented to the Planning Commission on August 11,
2016 for verification of conformance with the City's
General Plan, and is now being forwarded to City
Council for consideration as part of the 2016 -17
fiscal budget. Appendices I and II provide a
comprehensive summary of the proposed projects.
2016/17 PROPOSED PROJECTS OVERVIEW
This year, thirteen (13) projects, worth a combined total of $1,883,000 were
submitted to and reviewed by CIPAC for funding consideration. An
additional four (4) projects, valued at $6,830,000, are listed as part of the
City's Annual Capital Program for Slurry Seal, Water and Sewer. However,
because they are routine, or were previously approved through rate
structures, they are not reviewed and scored annually by CIPAC.
Nevertheless, they are part of the City's Annual CIP program. In all, the
combined recommended CIP Program for FY 2016 -17 is $8,713,000. They
are as follows:
2016/17 Annual and Scheduled Projects
This year, four (4) projects worth a combined total of $6,830,000 are
identified for implementation using Water Enterprise, Sewer Enterprise and
Gas Tax funding. These projects include the annual water and sewer
infrastructure replacements /rehabilitation and slurry sealing of the eastern
section of the City of El Segundo.
3
32
The list also includes a $750,000 request from the General Fund for two (2)
projects to continue the annual concrete program identified and approved
during the FY 2014/15 Strategic Planning Session and rehabilitation of local
and arterial streets.
2016/17 Proposed Projects (General Fund)
There were a total of eleven new projects proposed this year. These projects
do not typically qualify for grant funding, and thus General Funds would be
needed for their implementation. These projects include:
+ Softball Bleacher Replacement (Recreation Park)
• Racquetball Court Refurbishment
+
El Segundo Blvd. Median Landscaping Improvements
• Teen Center Upgrades
• Richmond St. Ball Field Upgrades
• Police Department Stairwell Refurbishment
• Electric Vehicle Charging Stations
• Facility Needs Assessment
• Solar Lighting on Main Street
• Crosswalk Lighting on Main Street
• Retractable Bollards on Main Street
FUNDING SOURCES
Of the 13 proposals reviewed for General Fund consideration, CIPAC
recommends that eleven (11) projects receive full funding, that one (1)
project receive partial funding pending further investigation, and that one (1)
project be considered at a later time pending results of the solar lighting on
Richmond Street. The total recommended funding amount is $1,765,000. A
complete summary of CIPAC's recommendations can be found in the
attached summary table in Appendix I. It is worth noting that the amount of
general funds available for these projects has not yet been established by City
Council for FY 2016/17.
Available Source of Funding
Water Fund (1 project)
Sewer Fund (2 projects)
Gas Tax (1 project)
Total $6,830,000
$3,300,000
$2,930,000
$600,000
Requested Sources of Funding
General fund (13 projects) $1,765,000
4
33
Water and Sewer Fund
Water rates increase annually according to the pass through rates set by the
West Basin Water District. The most recent pass through rate structure was
approved by voters in January, 2015 following the 2014/15 Proposition 218
protest ballot process.
The Water Rate Study identified four priority infrastructure projects for FY
2016/17 for a total of $3.3 million, which include the annual water main
project, pump station and pipe flow improvements, automatic meter upgrades
and replacement of water valves.
Likewise, a new, 5 -year sewer rate structure was also approved by voters in
January, 2015. The Sewer Rate Study identified four projects for FY
2016/17 for a total of $2.93 million, which include the annual sewer main
project, pump station and force main improvements /replacement,
implementation of a new automated meter reading system and upgrading the
Standard Street sewer line.
Gas Tax
The State Gas Tax local return has traditionally been used for the City's
annual slurry seal program. This tax is collected at the pump as a surcharge
on gasoline purchases. Currently, California consumers pay a $0.30 /gallon
surcharge on gasoline and a $0.13 /per gallon surcharge on diesel. This year,
Gas Tax funding is earmarked for slurry sealing streets in the commercial
areas east of Sepulveda Blvd.
General Fund
Thirteen (13) projects were proposed by various departments for a total of
$1,765,000, of which seven (7) can be categorized as a replacement,
renovation or maintenance, five (5) as community enhancements and one (1)
as an assessment of the condition and use of five City facilities. As
mentioned above, CIPAC recommends $1,765,000 in partial or full funding
for 12 of these 13 proposed projects and that one project be delayed for
future consideration.
PROJECT EVALUATION and
SCORING CRITERIA
This year, CIPAC met twice, on June 8, 2016 and July 18, 2016 to discuss
and consider the projects put forward for consideration. The July meeting
also included the advertised Public Input Workshop. Scoring criteria
included:
➢ Health and Safety (0 -10 points): Degree to which the improvement
would mitigate harm to the community (catastrophic, personal injury,
property).
34
➢ System Condition (0 -5 points): Degree to which improvement maintains
the useful life of the system (sidewalks, streets, sewer, water, storm drain,
and communications).
➢ Return on Investment (0 -5 points): Degree to which improvement
results in savings, efficiencies or mitigates significant future costs.
➢ Joint Agreement/Legal Requirement (0 -5 points): Degree to which the
City is required to implement the project by law.
➢ Coordination Opportunity (0 -5 points): Degree to which improvement
can be completed with another project to generate savings or efficiencies
in the use of time, labor and materials.
➢ Community Interest (0 -10 points): This score is used when the project
is given special consideration based upon substantial community interest.
CIPAC RECOMMENDATION SUMMARY
After reviewing the 13 proposed projects, CIPAC members
recommended the following actions be taken.
Proposed Project Listed by Ranking
being .-
Retractable Bollards on Main Street
CIPAC Score
27
Funding
Recommendation
Full Funding
Amount
$90,000
Annual Curb and Sidewalk Replacement Citywide
23
Full Funding
$250,000
Crosswalk Lighting on Main Street
20
Full Funding
$80,000
Facility Needs Assessment
20
Full Funding
$350,000
Richmond St. Ball Field Upgrades
17
Full Funding 1
$150,000
Teen Center Upgrades
16
Full Funding
$100,000
Local and Arterial Street Rehabilitation
14
Full Funding
$500,000
Racquetball Court Refurbishment
14
Partial Funding
$5,000
Electric Vehicle Charging Stations 1
13
Full Funding
$75,000
Softball Field Bleacher Replacement
13
Full Funding
$30,000
Blvd. Median Landscaping Improvements
10
Full Funding
$60,000
Solar Lighting on Main Street
8
No Funding
$0
Police Department Stairwell Refurbishment
Total
1 7
1 Full Funding
$75,000
000
5 -YEAR PLAN PURPOSE
Each year, staff evaluates the City's Five -year Capital Improvement Plan and
makes recommendations to CIPAC and City Council on advancement of the
projects identified in the Plan. Additionally, unanticipated or desired repairs
and replacement projects are brought forward by various city departments.
However, the extent of and cost associated with the City's infrastructure
needs has not being met given the budget challenges that began in 2009. At
on
35
CONCLUSION
the June 22, 2016 Strategic Planning Session and again at the August 3, 2016
Strategic Planning Session, staff recommended allocating general funds to
create an Infrastructure Replacement Fund, which would provide money for
the planned and scheduled maintenance/ replacement program such that these
projects could be property scheduled and funded.
In the interim, significant capital will still be required to effectively maintain
the system in serviceable condition in addition to responding to unanticipated
system failures. Long term financial planning is critical if we are to meet our
maintenance objectives. Methods such as bond issues, user fees, direct
borrowing, pay as you go, etc. can and ultimately should be considered.
CIPAC has completed its evaluation of all proposed capital improvement
projects and respectfully submits its list of recommended projects to be
included in the FY 2016/17 Capital Improvement Program (CIP). The
Committee recommends that City Council adopt the FY 2016/17 CIP
projects identified in this report utilizing identified funds from Sewer and
Water Enterprise, Gas Tax and General funds revenues.
7
36
APPENDIX I
Capital Improvement Program
Summary Sheet Recommendations
37
Capital Program Recommendations for FY 2016 -17
= eligible fund source
Funds Other r,
Project Requested Amount General Fund Sewer Fund Water Fund Measure R Gas Tax
Annual Capital Improvement Projects (6j
3.3m.000 i 5 31300,009
Staff recommends this project for full funding in line with the proposed 10 -Year Infrastructure Replacement and Maintenance
1
Annual Water Inhast uture
$ -
i 3Jy00,p09
$
Replacement
(Program to address the replacement of cast and /or ductile iron pipes, and upgrading the lines and other infrastructure where
necessary.
recommends cominuation of repairs and rehabilitation on the City's most serious sewer main problems, priorities which are
2 and 3
Annual Sewer Infrastructure
based on the 2011 results of the video inspection and condition assessment of 56 miles of the City's sewer lines. Staff also
based
$
' 4 2,¢90.000
$
Replacement
,recommends full funding for sewer lift and pump station rehabilitation in line with the proposed 10 -Year Infrastructure
Replacement and Maintenance Program to address the replacement and /or refurbishment of these facilities.
S $09 ,00
Staff recommends fully funding this projected in order to administer the City's Annual Slurry Seal program, which is implemented
4
Annual Slurry Seal Program
$
i 00=
$
according to a 5 -year cycle Slurry sealing helps protect and extend the useful life of El Segundo's roadways, This year, the
eastern side Sepulveda Blvd area will be addressed
_ -_ is 250.Wo
'This project is in line with the proposed 10 -Year Infrastructure Replacement and Maintenance Program. Staff recommends
Annual Curb and Sidewalk
$
,. �
_
5
Replacement Clywlds
'continuation of the 3500,000 allocation to address the displacement of curds and sidewalks caused by the roots of City and private
trees according to the highest priority liabilities.
CIPAC recommends fully funding this project with General Funds, In order to match the recommended funding for our local and
5
Lacat and Anwtal Serial
arterial streets as outlined in the 10 -year Infrastructure Replacement and Maintenance Plan, a minimum of $500,000 would need
$
'000
$
RehabMatlon
to be appropriated to this effort every year CIPAC recommends [hat in future years, more emphasis be placed on addressing the
rehabilitation of our local and arterial streets
(Requested Capital Improvement Projects (11)
XOD 1 5 30000
_f
This project proposes to replace the 60 year old bleachers at the Recreation Park softball field. They are original to the field and
Sotlbal Field Bleacher
$
S 90,900
$
T
Replacement
nave been repaired many times They are now in need of full replacement. CIPAC recommends fully funding this project with
�3eneral Funds.
$ 73 - t 5009 5
The City's racquetball courts have significantly deteriorated since their last refurbishment approximately 6 years ago, This project
B
Racquetball Court Refurblstlment
proposes to conduct a larger renovation, including installation of new wall materials and flooring. CIPAC recommends funding
,$
S S Ai00
S 70,000
only a portion of this project with General Funds to conduct an assessment of the moisture impact on the facility and then using
[hat information to determine the best type of renovation possible before conducting any work
El Segundo Blvd. Median
$
L 64,00
3
This project proposes to update the landscaping palette along El Segundo Blvd. between Aviation and Douglas S4 with more
9
Landxapinp impruremonts
,aesthetic and drought tolerant plants and materials. The upgrade would enhance the look and feel of one of El Segundo's primary
,gateway entrances. CIPAC recommends fully funding this project with General Funds.
The Teen Center is a popular and widely used facility by El Segundo's teen residents. The facility needs to be updated with ADA.
10
Teen Center Upgrades
more durable furniture and must use space more innovalively, to accommodate today's teen's needs. The goal of the facility is to
$
Wit ago
be inviting to all types of youth and for parents to feel comfortable leaving their kids at the facility. CIPAC recommends fully
1W
funding this project with General Funds
W
11
proliatt
Rich pond St Bel Field Upgrades
R tq ue�jted Arnau ni General Fund SomrFund Water Fund measure A Gas Tax Other
Funds Date ,
S
The Richmond Street ball field lacks accommodations commonly found at other facilities, such as bathrooms, snack stands and
storage. CIPAC recommentls fully funding this project with General Funds, but raised concerns that this amount of funding will
only accommodate construction of resuoom and possibly storage facilities,
12
Police Department Stairwell
RefurblBMtent
the Police Department stair well Pass arW wall %are agoe%sively worn due as ffeouani use and the amount of aouipmm te officers
wear that rubs against the rails. CIPAC recommends fully furkltag this project with Gaaefal Funds this lime, and recommends that
E
E
n future years tt be added to an infrastructure replacement list for routine maintenance
..
This project proposes to install up to 10 electric vehicle charging stations at various locations in the city to accommodate the
13
Electric: Vehicle Charging Stations
growing popularity of electrical vehicles. CIPAC recommends fully funding this project with General Funds and also recommends
i hat a full assessment be conducted on the type of charging stations available (slow, medium and rapid chargers) before the final
E 5 +b. d7o
E
selection is made
S E 3
The City of El Segundo has multiple facilities that are highly used but very outdated„ As such, they do not meetthe full needs of
14
Fa19Gly Noods Assesunent
:heir user groups. This project proposes to fully assess the use and functionality of each facility and determine the best course of
E 350.000
E
action for repair, refurbishment and /or replacement through a large civic engagement process. CIPAC recommends fully funding
this project with General Funds..
E
This project proposes to install solar lighting along Main Street, similar to what is being installed on Richmond Street. CIPAC
recommends that funding consideration be delayed until the Richmond Street lights are installed and pilot tested for functionality
15
Solar Lighting on Main Street
E -
E 48,000
and reliabilily
E 80.000
This project will replace the crosswalk lighting at four locations along Main Street between the 100 -400 blocks with wireless lig his
similar to the type found successfully used at other city locations CIPAC recommends fully funding this project with General
16
Cmsswelc Ughting on Main SL
E
S
Funds and the addition of additional crosswalk locations as funds become available
S 90.DDD
This project proposes to instal retractable bollards at key locations on Main Street that will provide additional pedestdan safely for
Formers Market, Halloween Frolic, tree lighting and other community events CIPAC recommends fully funding this project with
17
ReUBMWO Bollards on Main
Street
E
E
General Funds and also recommends that staff assess other locations for possible deployment
Total Project Hefpwsts. 6.713,000 S 1,765,000 S 2,930,000 S 3,300,000 S I 3 600.000 S S
S 8.595.000
$ 118,000
Sewer Enterpdae Fund
S 030 000,00
S 3300000.00
Water EflterplkeFund
000.00
Gas Tax Fund Reartmendation
S 1,765,00DA0
Gsnorat Fund RotsKnnlandatlu
W
APPENDIX II
Project Detail Sheets
WE
PROJECT TITLE
Water Main Replacements
REQUESTING DEPARTMENT I Public Works
DESCRIPTION Repair or replacement of potable water mains according to the greatest need.
GENERAL PLAN REFERENCE LU7
JUSTIFICATION
The water system is composed of water mains, booster pumps and
reservoirs. The City Maintains approximately 57 miles of primarily
cast or ductile iron pipes, many of which date back to the 1930s and
later. Potable water pipes typically have a 50 -year life, requiring
that roughly 1 mile of main should be replaced annually. The plan
consists of water main replacements annually and varying
investments for pump station, reservoir and high tower
maintenance. Staff has laid out a plan for replacing the highest
priority mains as well as maintaining and /or upgrading the facilities
that support the water system infrastructure.
ESTIMATED FUNDS Funding FY
COST f ALLOCATED TO Source 2013/14
_ I DATE V
$3,300,000 i 0 � Water —
Fund
FUNDING SOURCES
Water Enterprise Fund
FY
2014/15
COST -
DESCRIPTION
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
Survey
FY FY
2015/16 2016/17
$3,300,000
BREAKDOWN
ESTIMATED COST
$150,000
$2,950,000
$100,000
$100,000
TOTAL 1 $3,300,000
1 All costs shown in current dollars I
41
CAPITAL IMPROVEMENT PROGRAM
2016/2017
PROJECT TITLE Sewer Infrastructure Maintenance and Repair
REQUESTING DEPARTMENT Public Works
DESCRIPTION Repair or replacement of sewer mains according to the greatest need.
GENERAL PLAN REFERENCE LU7
JUSTIFICATION
ca -193 -> cs -211
The City's wastewater system consists of approximately 50
c Circular 12"
miles of pipe and 1,050 manholes. The majority of these pipes
are constructed of vitrified clay and range in size from 6 -inch to
24 -inch in diameter. The system was constructed over the years
based on the development needs of the City and approximately
60% of the lines are now over 50 years old.
The City CCTV inspected its entire collection system and this
work was completed in 2011. Staff selects sewer line segments'
.k
to be repairs based on the actual, documented condition of the
pipe using the CCTV results and ratings. Pipes scoring 5 (worst)
and 4 (significantly impacted) are prioritized for repair or
replacement. This $request will provide for the repair of sewer
line based on the highest priority repairs needed as well for maintenance and replacement of the sewer main support
system (e.g., pumps, lift stations, meters)
ESTIMATE FUNDS Funding FY FY
D COST ALLOCATED Source 2012/13 2013/14
FY FY
2014115 2015/16
TO DATE
$2,930,000 Sewer
$2,930,000
Enterprise
CIPAC SCORE
FUNDING SOURCES
COST -
BREAKDOWN
DESCRIPTION
ESTIMATED COST
Sewer Enterprise Fund
1. DESIGN & PLANS
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL
$2,930,000
All costs shown in current
'VA
PROJECT TITLE Local Street Rehabilitation Project — Slurry Seal
REQUESTING DEPARTMENT Public Works
DESCRIPTION Slurry of local streets according to the 7 -year rotation schedule
GENERAL PLAN REFERENCE LU7
JUSTIFICATION: In El Segundo, local streets are maintained through spot repair and slurry seal. As pavement ages, it
get less flexible and eventually cracks. Slurry sealing helps keep water from getting into the cracks and damaging the
subgrade. As environmental cracks enlarge, slurry sealing is less effective. A fresh wearing surface of conventional or
rubberized asphalt is then required from time to time. Throughout the industry it is generally accepted that streets can
go about 30 years between overlays as long as slurry applications are done every 5 -7 years to help weatherproof and
protect the pavement. The streets will continue to receive slurry applications for pavement preservation.
This year, the slurry schedule calls for application in eastern section of the City, in the areas bound by Rosecrans Ave.,
Sepulveda Blvd., Imperial Hwy and Aviation Blvd.
FUNDS
ESTIMATED .LOCATED Funding FY FY
AL
COST AL DATE Source 2013/14 2014/15
$ $
Gas Tax
Community Impact Statement:
FY FY
2015/16 2016/17
$ $600,000
DESCRIPTION ESTIMATED COST
1. DESIGN $25,000
2. CONSTRUCTION $550,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES $25.000
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL $600,000
43
PROJECT TITLE Annual Curb, Gutter and Sidewalk Repair Citywide
REQUESTING DEPARTMENT Public Works
DESCRIPTION Repair of City sidewalks and curbs according to the greatest need.
GENERAL PLAN REFERENCE LU7
JUSTIFICATION: Curb and sidewalk are displaced by tree roots and other causes creating potential trip hazards.
Locations for curb and sidewalk requiring repair are generated throughout the year by field surveys from the Street
Maintenance Division and requests from residents. Each year the amount of work identified for repair exceeds the
funding allocated. Additional funding would enable the Street Maintenance Division to reduce the backlog of resident's
requests and City surveys. It is estimated that every 20 years 10% of a street's concrete curbs and sidewalk must be
replaced. This is in addition to clearing the backlog of the city's most dangerous areas.
FUNDS
ESTIMATED ALLOCATED Funding FY FY FY FY
COST TO DATE Source 2013/14 2014/15 2015/16 2016/17
$250,000 $ $ $ $250,000
CIPAC SCORE
Score HIS SC RI JL CO Cl TOT
5 1 5 5 0 1 7 23
DESCRIPTION
ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $250,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES _
5. OTHER (LIST) Soils Engineer Rep.
Survev
TOTAL
Community Impact Statement:
$250,000
Throughout El Segundo, our sidewalks, curbs and gutters have been negatively impacted by trees. Repairing those
locations were the greatest tripping hazards exist will help ensure a clear and safe path of travel for all members of the
community, and in particular those with poor vision and physical disabilities.
..
PROJECT TITLE
REQUESTING DEPARTMENT
Arterial and Local Street Rehabilitation
Public Works
DESCRIPTION I Resurfacing Local and Arterial Streets
GENERAL PLAN REFERENCE I LU7
JUSTIFICATION: Arterial and local streets area evaluated on a triennial basis and rated using a Pavement Index
Rating system ranging from 0 -100, with 100 being best. Those streets ranking below 60 require some form of rehab,
ranging from grind /cap to full depth reclamation. According to the Pavement Index report, a minimum of $700,000 is
needed in addition to existing grant funds in order to bring the City's streets overall average rating up to a minimum of
74, which is considered "good."
ESTIMATED FUNDS AL Funding FY FY FY FY
LOCATED
COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17
$500,000 $ $ $ $500,000
CIPAC SCORE
HS
SC
RI JL
CO CI
TOT
Score
1
1 3
3 0
1 6
14
DESCRIPTION
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
ESTIMATED COST
$500,000
I TOTAL $500,000
Community Impact Statement:
The community deserves to drive on streets that are of sufficient quality that their cars are not damaged, and such that
the safety of those riding bikes is not compromised by pot holes and other roadway surface hazards. Furthermore,
investing in appropriate maintenance (e.g., crack sealing, slurry, grind /cap) lessens the tax dollars that will need to be
spent on full street reconstruction.
45
CAPITAL IMPROVEMENT
PROGRAM FISCAL YEAR 201612017
PROJECT TITLE
Recreation Park Softball Field Bleachers
REQUESTING DEPARTMENT
Recreation and Parks
The softball field at Recreation Park is nearly 60 years old. The bleachers for
DESCRIPTION
spectators along the first and third baselines are original to the field. They are
deteriorating and have been repaired many times.
GENERAL PLAN REFERENCE
JUSTIFICATION
The softball field at Recreation Park
is nearly 60 years old. The bleachers for spectators along the first and third
baselines are original to the field.
They are deteriorating and have been repaired many times.
ESTIMATED
FUNDS AL
LOCATED
ALLOCATED
Funding
FY
FY
FY
FY
COST
Source
2013/14
2014/15
2015/16
2016/17
$30,000.
0
General
$
$
$
$
Fund
CIPAC SCORE
HS
SC RI JL CO CI TOT
Score
1
3 1 0 1 97 13
SOURCES FUNDING
• BREAKDOWN
DESCRIPTION ESTIMATED COST
General Fund
1. DESIGN $0
2. CONSTRUCTION $25,000
3. MANAGEMENT /INSPECTION $
4. CONTINGENCIES $5,000,
5. OTHER (LIST) Soils Engineer Rep. $
Survey $
TOTAL $30,000.
Community Impact Statement: Upgraded bleachers would greatly enhance the look and comfort of the softball field
facility. Heavily utilized by El Segundo High School and El Segundo Girls Softball, thousands of spectators of all ages
use these bleachers.
.,
PROJECT TITLE Recreation Park Racquetball Courts Refurbishment
REQUESTING DEPARTMENT Recreation and Parks
Recreation Park has two racquetball courts available for general public use.
DESCRIPTION Because they are subterranean, the floors and walls are subject to moisture
which drastically exacerbates deterioration to the facility, requiring recurring
short-term and costly maintenance efforts.
GENERAL PLAN REFERENCE LU6; LU7
JUSTIFICATION
Recreation Park has two racquetball courts available for general public use.
Because they are subterranean, the floors and walls are subject to moisture
which drastically exacerbates deterioration to the facility, requiring recurring
short-term and costly maintenance efforts, such as painting and plastering. The
improvements would install wooden floors and add panels to the walls to form a
moisture barrier from the outside elements.
ESTIMATED FUNDS ALLOCATED Funding FY FY FY FY
COST TO DATE Source 2013/14 2014/15 2015/16 2016/17
$75,000. 0 General $ $ $ $
Fund _
CIPAC SCORE: Partially fund at $5,000 to evaluate the moisture issue and determine best options. Bring back
for future consideration.
Score HS I SC I RI I JL I CO 1 Cl I TOT
3 1 5 1 1 0 1 1 1 4 14
DESCRIPTION
General Fund 1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
ESTIMATED COST
$5,000.
$60,000,
$10,000,
$
$75,000.
Community Impact Statement: Racquetball is a sport with many potential benefits such as physical fitness,
socialization, stress - relief, and mental agility. The courts at Rec Park are under - utilized, but have great potential. If the
courts were of better playing quality more people would utilize them and City staff would have the opportunity to
facilitate leagues, instructional programs, and tournaments.
47
PROJECT TITLE I El Segundo Boulevard Median Landscape Project
REQUESTING DEPARTMENT Recreation and Parks
El Segundo Blvd. is a main thoroughfare for the business sector of the City. This
DESCRIPTION median has been narrowed as the street was widened, leaving the planting area
unsightly and lacking continuity with the other medians within the City.
GENERAL PLAN REFERENCE LU7
JUSTIFICATION
(see attached concept renderings)
El Segundo Blvd. is a main thoroughfare for the business sector of the City. This median has been narrowed as the
street was widened, leaving the planting area unsightly and lacking continuity with the other medians within the City.
This is a main entry point into the city and does not represent the city well. Aerospace Corporation has recently re-
landscaped their facility as well as the Air Force Base. The City median could provide cohesion to the aesthetics of the
business corridor. Improvements would include appropriate irrigation and water - friendly plant material.
ESTIMATED FUNDS
Funding
FY FY
FY FY
ALLOCATED
COST
�
Source
2013114 2014115
2015116 2016117
TO DATE
$60,000. 0
General
$ $
$ $
Fund
CIPAC SCORE
H�
SC
RI
O I 1 T
Score
0 1 6 10
SOURCES FUNDING
DO
DESCRIPTION
ESTIMATED COST
General Fund
1.
DESIGN
-- -
$5,000.
2.
CONSTRUCTION
$50,000.
3.
MANAGEMENT /INSPECTION
$
4.
CONTINGENCIES
$5,000.
5.
OTHER (LIST) Soils Engineer Rep.
$
Survey
$
TOTAL $60,000.
Community Impact Statement: As a main thoroughfare in the City, upgraded landscaping in the median will enhance
the look and feel of the area. Well- manicured and designed landscaping can have a positive impact on property values
and business attraction. It will create continuity with the adjacent private properties and help create a sense of place for
residents and visitors alike.
.;
PROJECT TITLE I Teen Center Upgrades
REQUESTING DEPARTMENT I Recreation & Parks
DESCRIPTION Renovate the El Segundo Teen Center by purchasing new furniture, game
equipment, computers, exterior painting and miscellaneous building upgrades.
GENERAL PLAN REFERENCE LU7; LU7
JUSTIFICATION: The interior of the Teen Center is furnished with donated furniture, workout equipment, TV's, and
gaming equipment. The furnishings and fixtures are worn and unsightly. Updated furnishings will make the facility more
inviting, clean, and comfortable for kids to hang out. Misc upgrades could also include a computer lab or other
innovative spaces for teens.
ESTIMATED FUNDS ALLOCATED Funding FY FY FY FY
COST ALLOCATED Source 2013/14 2014/15 2015116 2016/17
$100,000 $0 $0 $0 $100,000
CIPAC SCORE
Score HS SC J RI _ JL CO Cl TOT
3 1 3 1 0 1 8 16
DESCRIPTION ESTIMATED COST
1. DESIGN $0
2. CONSTRUCTION $100,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES $0
5. OTHER (LIST) Soils Engineer Rep.
Survev
I TOTAL 1 $100,000
Community Impact Statement: The interior of the Teen Center is full of donated furniture and equipment with tears and
worn out cushions, etc. The teen center requires durable furnishings and also more innovative spaces for teens to
utilize computers, complete homework assignments, and socialize. The goal of the Teen Center is to be inviting to all
types of youth and for parents to feel comfortable leaving their kids at the facility.
.•
WE
CAPITAL ■ ■ • PROGRAM FISCAL 1 ■
PROJECT TITLE Richmond Street Ball Field Upgrades
REQUESTING DEPARTMENT Recreation & Parks
DESCRIPTION Add concession stand, storage, and restroom facility.
GENERAL PLAN REFERENCE LU6; LU7
JUSTIFICATION: The school -owned property, Richmond Street Field, is maintained by the City and used jointly by the
school district, community sports groups, and the general public. The field is less desirable because of the lack of site
amenities such as concessions, storage, and restroom facilities. The field is unable to host tournaments as a result.
ESTIMATED FUNDS AL Funding FY FY FY FY
LOCATED
COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17
$150,000
$0
$0
$0
$100,000
CIPAC SCORE
Score HS SC
3 5
RI
JL
CO
CI
TOT
1
0
1
7
117
• BREAKDOWN
SOURCES FUNDING
DESCRIPTION
ESTIMATED COST
1. DESIGN
$20,000
2. CONSTRUCTION
$110,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
$20,000
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$150,000
Community Impact Statement: The additional site amenities of a concession stand, storage, and restrooms would allow
local youth sports and high school sports fundraising opportunities by hosting tournaments and selling concessions at
regular season games.
WE
PROJECT TITLE Police Department Stairwell Refurbishment
REQUESTING DEPARTMENT Police
DESCRIPTION Paint the Stairwell handrails or strip them to raw metal and refinish
GENERAL PLAN REFERENCE LU7
JUSTIFICATION:
The Police department stairwell is in need of repainting. The constant exposure to body equipment and officers has
taken its toll on the painting that was done approximately 8 years ago and now needs to be addressed. The Police
Department is open to the idea of stripping the paint and placing a clear treatment on the existing railing to avoid this
wear and tear moving forward. The bottom portion of the stair well would still be repainted.
ESTIMATED FUNDS AL Funding FY FY FY FY
LOCATED
COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17
$75,000.00 $ $ $ $75,000
f
CIPAC SCORE
Score HS SC R:1=J L C CO Cl TOT
T 1 11 1 1 1 0 1 3 7
General Fund
DESCRIPTION
1. DESIGN
ESTIMATED COST
2. CONSTRUCTION $75,000.00
a
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$75,000.00
Community Impact Statement:
The Downstairs area is in need of repainting to provide an appropriately maintained working environment for officers.
51
PROJECT TITLE
Installation of Charging Stations
REQUESTING DEPARTMENT Public Works
DESCRIPTION Installation of charging stations in public areas throughout the City
GENERAL PLAN REFERENCE LU7
JUSTIFICATION: As more and more people buy electric cars, the City needs to consider providing charging stations to
meet the demand, as well as to encourage people to visit the downtown area. The City should be a role model and
leader in this clean air movement and partner with SCE and other energy leaders with a goal to roll out at least 10
charging stations citywide. Possible areas include City Hall, City Parking Lots, Library, Campus El Segundo soccer
fields and Recreation Park.
ESTIMATED FUNDS
COST ALLOCATED
TO DATE
$75,000
CIPAC SCORE
Score
Funding
Source
FY
2013/14
FY
2014/15
FY
2015/16
FY
2016117
$
$
$
$
Expected Grant and General Fund
combination
JL
DESCRIPTION ESTIMATED COST
1. DESIGN $20,000
2. CONSTRUCTION $50,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES $5,000
5. OTHER (LIST) Soils Engineer Rep.
Survey
I TOTAL 1 $75,000
Community Impact Statement: There is a significant community benefit to residents and visitors being able to charge
their vehicles when visiting the downtown area and community facilities. It invites people to choose our city over other
locations knowing they have plug in options available to them.
52
PROJECT TITLE I Facility Needs Assessment
REQUESTING DEPARTMENT I Public Works
DESCRIPTION Need for a comprehensive evaluation of all facilities to prioritize wholesale
_ renovations
GENERAL PLAN REFERENCE LU1; LU7
JUSTIFICATION: The Public Works Department maintains over 30+ large and small buildings, of which most of them
are more than 30 years old. Due to city budget constraints, many of these buildings have not been adequately
maintained. Additional several key buildings no longer meet the needs of their user groups, specifically in terms of
layout, technology and change in use. Public Works recommends that a comprehensive assessment be conducted to
help evaluate and prioritize how these buildings can be renovated or replace to bring them into alignment with today's
user -group needs. The results of that assessment can guide the facilities component of a five- and ten -year
infrastructures plan.
ESTIMATED FUNDS Funding FY FY FY FY
COST ALLOCATED Source 2013/14 2014/15 2015/16 2016117
TO DATE
$350,000 0 $ $ $ $
CIPAC SCORE
HS
SC
Ri
JL
CO
CI
TOT
Score
1 J
4
3
3
3
6
20
General Fund
Community Impact Statement:
DESCRIPTION
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
ESTIMATED COST
1 5. OTHER (LIST) Facility Assessment: � $350,000 1
TOTAL
$350,000
There is a significant community and employee benefit to evaluating and prioritizing the needs of the City's aging
facilities, and determining whether they can be successfully renovated (and to what extent), or whether replacement
makes more financial sense. Challenges include: 1) the Gordon clubhouse stage lighting does not adequately meet
today's production needs, and the building has asbestos and lead, which significantly impact the cost of renovations; 2)
the teen center is outdated and does not provide the type of engaging environment that today's teens are drawn to; 3)
City Hall's disjointed layout impedes the ability department staff to be located together as a group; as an example
Finance staff are located in three separate areas of City Hall; 4) there is no location for centralized cashiering; 5)
Meeting rooms throughout the city are inadequate in both size and layout for the diversity of meetings held in the
community professional world today (Joslyn, Clubhouse, City Hall, PD, Library).
53
54
CAPITAL IMPROVEMENT PROGRAM FISCAL - 201612017
PROJECT TITLE Downtown -Main street and Grand Ave.
REQUESTING DEPARTMENT
To retrofit the existing poles that are no longer being used for the hanging
DESCRIPTION baskets throughout the Downtown areas on Main Street and Grand Ave, with a
solar powered light fixture. Also to include a fresh coat of black weather resistant
aint to each of them.
GENERAL PLAN REFERENCE
JUSTIFICATION: The 60 some pole standards that have been installed to hold hanging baskets have been unkempt
and unused for many years and are blighted serving no purpose. To retrofit a solar powered light standard in the top
of each of them would create added safety at night and enhanced ambiance throughout the Downtown area
encouraging safer foot traffic and furthering a more cohesive Downtown District. The poles themselves have a nice
design and solid foundation, and should be able to be converted to a light fixture that is solar powered fairly easily.
There would be very little continued maintenance once implemented.
ESTIMATED
COST
FUNDS
ALLOCATED
Funding Funding
Source
FY
2013114
FY
2014/15
FY
2015/16
FY
2016/17
$48,000
$
$
$
$48,000
CIPAC SCORE
Score HS SC
Ri JL CO CI TOT
SOURCES FUNDING
• BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$48,000
Community Impact Statement:
54
CAPITAL IMPROVEMENT ■ ■ • ■ 1 FISCAL ■ 2016/2017
PROJECT TITLE Crosswalk Lighting on Main St.
REQUESTING DEPARTMENT
Public Works
DESCRIPTION
Installation of wireless, in- ground crosswalk lighting in the 100 -400 block of Main
GENERAL PLAN REFERENCE LU7
JUSTIFICATION: The crosswalk lighting installed years ago with the Main Street renovation project has never
worked properly. Public Works proposes to remove these lights and replace them with newer in- ground lights
that work wirelessly through Bluetooth technology. The lights selected have proven reliability and have been
deployed in other areas of the city with great success.
ESTIMATED
COST
FUNDS
ALLOCATED
TO DATE
Funding
Source
FY
2013/14
FY
2014/15
FY
2015/16
FY
2016/17
$80,000
$
$
$
$
CIPAC SCORE
Score HS SC
5 5
RI JL CO Cl TOT
1 0 1 8 20 �] I
SOURCES FUNDING
• BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
0
2. CONSTRUCTION
$8,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Product Purchase
$72,000
Survey
TOTAL
$80,000
Community Impact Statement:
Any roadway enhancements that help call attention to pedestrians in the ROW is valuable and provides a safer
environment when they cross the street. These lights are in dire need of replacement, in particular given the increased
popularity and growth of the downtown area would help benefit the community as a whole
6•1R
PROJECT TITLE
REQUESTING DEPARTMENT
Retractable Bollards on Main St.
Public Works
DESCRIPTION I Installation of wireless, flush mounted, retractable bollards on Main
GENERAL PLAN REFERENCE I LU7
JUSTIFICATION: The city hosts many community events in the 300 and 400 blocks of Main Street, such as the
Halloween Frolic, Tree Lighting ceremony, Farmer's Market, etc. Because pedestrian safety is paramount to the City,
city vehicles are used to block the ends of the streets and provide a safe buffer between pedestrians and cars.
However, it would be much more efficient and still maintain a high degree of safety to use retractable bollards for these
recurring events. The bollards would be strategically placed in the roadways and yet still be rapidly accessible for use.
This would also free up City vehicles for use during the events as needed.
ESTIMATED FUNDS AL Funding FY FY FY FY
LOCATED
COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17
$80,000 $0 $ $ $ $
CIPAC SCORE
DESCRIPTION ESTIMATED COST
1. DESIGN 0
2. CONSTRUCTION $40,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Product Purchase $50,000
Survev
TOTAL
Community Impact Statement:
$90,000
Huge benefit to the community for safety and reliability, especially given the growth in the downtown area over the past
two years.
56
HS
SC
RI
JL
CO
CI
TOT
Score
10
1 5
1
0
1
10
27
DESCRIPTION ESTIMATED COST
1. DESIGN 0
2. CONSTRUCTION $40,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Product Purchase $50,000
Survev
TOTAL
Community Impact Statement:
$90,000
Huge benefit to the community for safety and reliability, especially given the growth in the downtown area over the past
two years.
56
naN M • .
Evaluation and Scoring Criteria
57
CIPAC Scoring Criteria
2015/2016
Priority Score
HS Health and Safety
Degree to which improvement would mitigate harm to the community
(catastrophic, personal injury, property)
Catastrophic impact to the community including serious injury & property damage............ 10
Significant possibility of personal injury or property damage ................... ............................... 5
Moderate possibility of personal injury or property damage .................... ............................... 3
Minimal possibility of personal injury or property damage ....................... ............................... 1
SC System Condition
Degree to which improvement maintains the useful life of the system (sidewalks, streets,
sewers, water, storm drains, communications)
Corrects a serious flaw to the system ........................................................ ............................... 5
Extends the useful life of the system ......................................................... ............................... 3
Maintains the useful life of the system ...................................................... ............................... 1
RI Return on Investment
Degree to which improvement results in savings, efficiencies or mitigates significant future costs
Cost Benefits > 50% cost recovery within 5 years ...................................... ............................... 5
Cost Benefits > 25% cost recovery within 5 years ...................................... ............................... 3
CostBenefits < 25% .................................................................................... ............................... 1
JL Joint Agreement /Legal Requirement
Is the improvement required by existing agreement or local, state or federal requirements
Yes.............................................................................................................. ............................... 3
No—.. .... ............................................. ................................................................... - ................. 0
CO Coordination Opportunity
Degree to which improvement can be completed with another project to generate savings or
efficiencies in the use of time, labor and materials
Significant savings are generated within the project period ..................... ............................... 5
Moderate savings are generated within the project period ...................... ............................... 3
Minimal savings are generated within the project period ......................... ............................... 1
ClCommunity Interest ....................................................................... ............................... Up to 10
Project is given special consideration based upon substantial interest where the other project
categories do not apply. The project will include a community impact statement to justify the
project score
WP
APPENDIX IV
Project Score Sheet
WE
2016/17 CIPAC SCORE SHEET
CAPITAL INFRASTRUCTURE PROPOSALS
PROJECT NANIE
GROUP
DESCRIPTION AND
C 0S
CO
TOTAL
RECOMMENDATION
r
SCORE
Softball Bleachers
Recreation
Upgrade Bleachers
$30,000
1
3
1
0
1
7
13
Racquetball Courts
Complete refurbishment
$75,000
3
5
1
0
1
4
14
ES Blvd. Median Landscaping
Redo Landscaping at entrance;
$60,000
1
1
1
0
1
6
30
Facilities
Teen Center Upgrades
Renovate the Teen Center
$100,000
3
3
1
0
1
8
16
Richmond St. Ball Field
Upgrade and create facilities
$150,000
3
5
1
0
1
7
17
Police
Refurbish stairwell — paint
1
1
1
0
1
3
7
Police Dept. Stairwell Upgrade
stripping rails and repainting
$75,000
Department
base.
Electric Charging Station
Install Charging 30 stations;
$75,000
1
1
3
0
1
7
13
Facility Needs Assessment
City buildings renovation and
$350,000
1
4
3
3
3
6
20
needs assessment;
Solar Lighting On Main St.
Install solar lights on existing
$48,000
1
1
1
0
1
4
8
Public
poles.
_
Crosswalk Lighting on Main St.
Install crosswalk lighting in the
$80,000
5
5
1
0
1
8
20
Facilities
100 -400 Blocks of Main St.
Retractable Bollards on Main
Install retractable bollards on
$90,000
10
5
1
0
1
30
27
St.
Main St. to provide traffic barrier
Arterial & Local Street Rehab
Provide sufficient funding for
$500,000
1
3
3
0
1
6
14
street rehab and replacement
Curb, Gutter and Sidewalk
Removal and replacement of
5
5
5
0
1
7
23
Rehab /Replacement
damaged sidewalks throughout
$250,000
the City
TOTAL • •
$1,883,000
WE
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3
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/12/16 THROUGH 9/25/16
Date
Payee
Description
9/12/2016
West Basin
2,068,932.94
H2O payment
9/12/2016
IRS
266,869.11
Federal 941 Deposit
9/12/2016
Employment Development
3,602.45
State SDI payment
9/12/2016
Employment Development
57,498.03
State PIT Withholding
9/14/2016
Cal Pers
1,554.21
EFT Retirement Safety- Fire -PEPRA New
9/14/2016
Cal Pers
4,905.37
EFT Retirement Safety - Police -PEPRA New
9/14/2016
Cal Pers
28,752.62
EFT Retirement Misc - PEPRA New
9/14/2016
Cal Pers
104,466.51
EFT Retirement Misc - Classic
9/14/2016
Cal Pers
283,622.84
EFT Retirement Safety
9/16/2016
Health Comp
673.08
Weekly claims
9/23/2016
Manufacturers & Traders
41,101.24
457 payment Vantagepoint
9/23/2016
Manufacturers & Traders
527.31
IRA payment Vantagepoint
9/23/2016
Nationwide NRS EFT
59,827.30
EFT 457 payment
9/23/2016
State of CA EFT
1,006.91
EFT Child support payment
9/23/2016
Health Comp
100.00
Weekly claims
9/15/2016
Lane Donovan Golf Ptr
22,987.10
Payroll Transfer
9/5/16- 9/11/16
Workers Comp Activity
61,666.85
SCRMA checks issued
9/12/16- 9/18/16
Workers Comp Activity
12,799.49
SCRMA checks issued
9/5/16- 9/11/16
Liability Trust - Claims
0.00
Claim checks issued
9/12/16- 9/18/16
Liability Trust - Claims
4,769.87
Claim checks issued
9/5/16- 9/11/16
Retiree Health Insurance
0.00
Health Reimbursment checks issued
9/12/16- 9/18/16
Retiree Health Insurance
0.00
Health Reimbursment checks issued
3,025,663.23
DATE OF RATIFICATION: 9/22/16
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by.
Deputy City Treas er II .� �� Date
Director of
City Manager
Date
Y Ze -/
Date
3,025,663.23
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -15 to 9 -30 -16 9/R2016 1/1
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 20, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tem Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Tracy Weaver, City Clerk announced a clerical error on the agenda, this is not a Special
Meeting. This is a regular scheduled meeting of the City Council.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2 Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079
3. Simonek vs. City of El Segundo, USDC (Cental District) No. CV -15- 09190 -JAK
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
0
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter
Public Employee Performance Evaluation
Title: City Manager
Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Employee Organizations: Police Management
Association; Police Officers Association; Police Support Services Employees
Association; Fire Fighters Association; Supervisory and Professional Employees
Association; Executive and Management/Confidential; City Employees
Association.
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 20, 2016 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
PRESENTATIONS
a) Presentation by Mayor Fuentes to Don Knabe for his years serving the
community as Los Angeles County Supervisor of the Fourth District.
a) Proclamation read by Council Member Dugan and presented to Dave Wagner,
Laurence Martin and Lee Ostendor of the Kiwanis Club proclaiming September
24, 2016 as the 40th Anniversary of the Richmond Street Fair.
b) Proclamation read by Mayor Fuentes proclaiming September 23, 2016 as Vin
Scully Day.
c) Presentation by Meredith Petit, Recreation and Parks Director on the upcoming
City of El Segundo Centennial Celebration.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Gail Church, Executive Director of Tree Musketeers, commented on item #K11.
Lance Giroux, Little League President, commented on the challenges facing the Little
League organization with the Imperial Street field closing in the near future. Mr. Giroux
is asking the City to help the organization find a solution.
Beth Murida, resident and ES Little League Challenger Manager commented on the
Little League situation with Imperial field.
Dina Ferguson, resident, commented on the recent early turning of airplanes from LAX.
Sam Pena, SBWIB representative, South Bay Workforce Investment Board, gave an
update of the Board and what they have recently accomplished.
Matt Sabosky, resident, commented on item #K11.
3
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on items presented during Public Communications.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action regarding the introduction and first reading of
an Ordinance amending the Downtown Specific Plan (DSP) relating to: (1) tinting
or reflective glass on storefront windows; (2) signs for non - street front uses; (3)
design review process of projects in the DSP; (4) parking requirements for Non -
Profit Museums in the DSP area; and amending El Segundo Municipal Code
(ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No.
EA -1057 (exempt from review under the California Environmental Quality Act
(California Public Resources Code §§ 21000, et seq., "CEQA ") and the
regulations promulgated thereunder (14 California Code of Regulations §§
15000, et seq., the "State CEQA Guidelines "), Specific Plan Amendment No.
SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El
Segundo.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding the
introduction and first reading of an Ordinance amending the Downtown Specific Plan
(DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non -
street front uses; (3) design review process of projects in the DSP; (4) parking
requirements for Non - Profit Museums in the DSP area; and amending El Segundo
Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental
Assessment No. EA -1057 (exempt from review under the California Environmental
Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the
regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et
seq., the "State CEQA Guidelines "), Specific Plan Amendment No. SPA 14 -01 and
Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Paul Samaras, Principal Planner, gave a presentation.
0
MOTION by Council Member Brann, SECONDED by Council Member Dugan to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, answered Council's questions concerning parking and the
museum downtown (ESMoA).
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan directing
staff to bring back with the first 3 items in the DSP (Downtown Specific Plan); 1) tinting
or reflective glass on storefront windows, 2) signs for not - street front uses and 3) design
review process of projects in the DSP, removing item #4; parking requirements for Non -
Profit Museums in the DSP area to the October 4, 2016 City Council Meeting. MOTION
PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Dugan, Fuentes, Pirsztuk NO: Brann
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1521
AN ORDINANCE AMENDING VARIOUS DOWNTOWN SPECIFIC PLAN (DSP)
DEVELOPMENT AND DESIGN STANDARDS, ESTABLISHING A DOWNTOWN
DESIGN REVIEW PROCESS, AND AMENDING EL SEGUNDO MUNICIPAL CODE
CHAPTER 15 -24 REGARDING ADJUSTMENTS.
(SPECIFIC PLAN AMENDMENT NO. 14 -01 AND ZONE TEXT AMENDMENT NO. 16-
13)
With the exception that provisions related to the Museum be deleted.
Council Member Prisztuk introduced the Ordinance.
Second reading and adoption of the Ordinance is scheduled for October 4, 2016.
Recess at 8:42 PM
Reconvened at 8:55 PM
2. Consideration and possible action to open public hearing regarding the
presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including
discussion and possible direction regarding all city revenues and expenditures.
(Fiscal Impact: Total Revenues (including transfers -in) of $110,511,276; Total
Expenditures (including transfers -out) of $117,176,874; General Fund Revenues
of $67,836,559, Expenditures of $66,599,643)
Mayor Fuentes stated this was time and place for a Public Hearing regarding the
presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including
discussion and possible direction regarding all city revenues and expenditures.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received and Council was copied.
Mayor Fuentes opened the Public Hearing.
Greg Carpenter, City Manager and Joe Lillio, Finance Director, gave a presentation
Council Discussion
Option #4 was discussed in detail. Staff will compile the information and present the
Final FY 2016 -2017 Operating Budget at the Special City Council Meeting to be held on
September 28, 2016.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to
continue the Public Hearing to a Special Meeting on Wednesday, September 28, 2016
at 5:OOPM. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3012827 through 3013011 on Register No. 23 in the
total amount of $1,280,002.23 and Wire Transfers from 8/29/16 through 9/11/16
in the total amount of $1,380,994.45. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and /or adjustments; and wire transfers.
4. Approve Special Meeting Minutes of August 29, 2016, Special Meeting Minutes
of September 6, 2016 and Regular City Council Meeting Minutes of September 6,
2016.
5. Authorize the Police Department to purchase (23) Suppressed SIG Sauer
SIGMCX 5.56MM patrol /SWAT rifles, optics and related equipment using Asset
Forfeiture Funds and authorize the Police Department to purchase these rifles
through Adamson Police Products.
(Fiscal Impact: Not to exceed $67,000.00)
on
6. Accept the work for the Joslyn Center Elevator Refurbishment/Modernization,
Project No. PW -16 -19 as complete and authorize the City Clerk to file a Notice of
Completion in the County Recorder's Office.
(Fiscal Impact: $85,582.00)
7. Adopt Resolution No. 4998 amending the City of El Segundo Flexible Benefits
Plan Document to reflect changes in the Contribution to the Plan and
amend the language to ensure compliance with Section 125 of the Internal
Revenue Code of 1986.
(Fiscal Impact: None)
8. PULLED BY COUNCIL MEMBER BRANN
9. Authorize the City Manager to transfer $27,929 in funds budgeted in Fiscal Year
FY 2015/16 for the "employee salaries and benefits" budget category to the
"professional /technical service charges" budget category, and authorize the City
Manager to execute an Amendment No. 4883C to the agreement with Hayer
Consultants, Inc., in a form approved by the City Attorney to increase the
respective contract amounts to a total amount not to exceed $112,929.
(Fiscal Impact: None)
10. PULLED BY COUNCIL MEMBER
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to
approve Consent Agenda items 3, 4, 5, 6, 7, and 9. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
8. Consideration and possible action to authorize the City Manager to extend the
existing contract with William Avery & Associates, Inc to conduct Police Chief
Recruitment and future executive searches as needed.
(Fiscal Impact: $24,400.00)
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to reject
item #E8. MOTION FAILED BY VOICE VOTE. 2/3 YES: Brann, Pirsztuk NO: Boyles,
Dugan, Fuentes
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles
authorizing the City Manager to extend the existing contract with William Avery &
Associates, Inc., Amending No. 4883B to conduct Police Chief Recruitment and future
executive searches as needed. MOTION PASSED BY VOICE VOTE. 3/2 YES: Boyles,
Dugan, Fuentes NO: Brann, Pirsztuk
10. Consideration and possible action regarding a thirty (30) day provisional
appointment extension for the position of Information Systems Manager.
(Fiscal Impact: None)
Council Discussion
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan approving
a thirty (30) day provisional appointment extension for the position of Information
Systems Manager. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/1 Yes:
Boyles, Dugan, Fuentes, Pirsztuk No: Brann
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the employees who came in on
Saturday and helped make the Vin Scully video and reminded everyone of the
upcoming meetings; Wednesday, September 28, 2016 (Budget Meeting) and Thursday,
September 29, 2016 (Aquatics Center).
H. REPORTS — CITY ATTORNEY — Mentioned the POA (Police Officers
Association) and the City of El Segundo were involved in a Fact Finding hearing, the
outcome of the meeting will be posted on the City's Website tomorrow, September 21,
2016. The attorney's office has been reviewing legislation to be signed by the Governor
regarding second units, this legislation will ease some of the restrictions on these units.
Mentioned the FCC passed legislation requiring Closed Captioning on Cable Access
channels and on a final note, mentioned his office has been working on the Specific
Plan and CEQA for the TopGolf project.
I. REPORTS — CITY CLERK — None
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Mayor Pro Tern and Council Member Brann
11. Consideration and possible action to request staff to investigate and provide
possible solutions to alleviate maintenance and loitering concerns at Clutter's
Bluff Park located on Imperial Avenue.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Council Discussion
Council directed staff to investigate and provide possible solutions to alleviate
maintenance and loitering concerns at Clutter's Bluff Park located on Imperial Avenue.
Council Member Brann — Visited the Desalination Plant in Carlsbad, hosted by West
Basin.
Council Member Pirsztuk — Thanked the Fire Department for hosting the 9/11 charity
Pancake Breakfast.
Council Member Dugan — Commented on the budget process and manpower process
for budgeting purposes. Council Member Dugan would like to see these processes
separated and not discussed together in the future.
Mayor Pro Tern Boyles — Mentioned LA County is looking for members of the Civil
Grand Jury.
Mayor Fuentes — Attended the Aquatics Center Kick Off, attended the Fire Departments
Pancake Breakfast, attended the Aerospace Corporation Convocation, attended
Rueben's Distillery Ribbon Cutting, attended the Carlsbad Desalination Plant hosted by
West Basin, met with the LA Times Editorial Board concerning the City's stand against
Measure M, attended the Los Angeles Air Force Base with South Bay Chambers where
they received the Air Force Command Community Support Award, thanked staff for
removing an obstacle in the way of the stop sign at Virginia and Grand and thanked our
Fire Department for their quick work in saving a life of the Mayor's friend.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
MEMORIALS —
ADJOURNMENT at 11:03 PM
Tracy Weaver, City Clerk
I
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, SEPTEMBER 28, 2016 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Boyles -
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only)
None
PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0.
A. SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding (1) introduction and first reading of an
Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and Development
Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02) amending the
540 East Imperial Avenue Specific Plan; and (2) adoption of a Resolution approving the
Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East
Imperial Avenue Specific Plan and Mitigation Monitoring and Reporting Program
(Environmental Assessment No. EA -1154) and authorizing the City Manager to execute an
Affordable Housing Agreement with the developer, in a form approved by the City Attorney's
office. The Project site is located at 540 East Imperial Avenue, in the 540 East Imperial
Avenue Specific Plan (540 EIASP) Zone (the "Site "). (Applicant: D.R. Horton Homes CA2,
Inc.) (Property Owner: El Segundo Unified School District (ESUSD)
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding introduction and
first reading of an Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and
Development Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02)
amending the 540 East Imperial Avenue Specific Plan, adoption of a Resolution approving the
Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East Imperial
Avenue Specific Plan and Mitigation Monitoring and Reporting Program (Environmental
Assessment No. EA -1154) and authorizing the City Manager to execute an Affordable Housing
Agreement with the developer, in a form approved by the City Attorney's office.
City Clerk Weaver stated that proper notice had been given in a timely manner and that written
communication had been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Gregg McClain, Planning Manager, gave a presentation.
Public Input
Everitt Kang, VP Architecture & Forward Planning with D.R. Horton, gave a presentation and
answered questions.
Nick Manea, Sr. Associate, Senior Designer with William Hezmalhalch Architects, Inc. gave a
presentation and answered questions.
Nicholas Biro, Caldwell Land Solutions (CLS), answered questions.
Ron Heredia, resident, representing Little League, commented on the loss of the Little League field
due to the 540 Imperial Street Project. Asking the City for land and space needed to build the
"Miracle" field.
Edward Lee, resident and Little League Board Member, thanked D R Horton for their donation to
help build the "Miracle" Field.
Gustof Strohs, resident, stated he is in favor of the 540 Imperial Street Project.
Melissa Moore, Superintendent of El Segundo Unified School District, commented on the 540
Imperial Street Project. Ms. Moore is in favor of the project.
Greg and Gina Hoffman, residents, in favor of the 540 Imperial Street Project.
Lynn O'Neil James, resident, in favor of the 540 Imperial Street Project.
Nate Chittick, resident, is in favor of the 540 Imperial Street Project and thanked D R Horton for the
donation to help build a new baseball field.
Mayor Fuentes closed the Public Hearing.
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1522
AN ORDINANCE AMENDING THE 540 EAST IMPERIAL AVENUE SPECIFIC PLAN (540EIASP)
AND AMENDING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF EL SEGUNDO
AND THE EL SEGUNDO UNIFIED SCHOOL DISTRICT RELATING TO THE SAME
(SPECIFIC PLAN AMENDMENT NO. 16 -01; DEVELOPMENT AGREEMENT AMENDMENT NO.
16 -01)
Council Member Brann introduced the Ordinance.
The second reading of the Ordinance is October 18, 2016.
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4999
A RESOLUTION ADOPTING THE ADENDUM TO THE PREVIOUSLY - CERTIFIED FINAL
ENVIRONMENTAL IMPACT REPORT FOR ENVIRONMENTAL ASSESSMENT NO. 890
RELATED TO THE 540 EAST IMPERIAL AVENUE PROJECT, APPROVING ENVIRONMENTAL
ASSESSMENT NO. 1154 AND AMENDED SUBDIVISION NO. 16 -01 FOR VESTING TENTATIVE
MAP NO. 71582 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AFFORDABLE
HOUSING AGREEMENT RELATED TO THE SAME
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution
No. 4999. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Consideration and possible action regarding the Fiscal Year 2016 -2017 Budget (including
all City Revenues and Expenditures), and Adoption of Resolution approving the 2016 -2017
Final Operating and Capital Improvement Budget and the 2016 -2017 Appropriations Limit.
Copies of the Fiscal Year 2016 -2017 Preliminary Budget can be found in the Library, City
Clerk's Office, and on the City's website. (Fiscal Impact: Total Revenues (including
transfers -in) of $112,571,276, Total Expenditures (including transfers -out) of $123,112,234;
General Fund Revenues of $67,836,559, Expenditures (including transfers -out) of
$69,810,355)
Mayor Fuentes stated this was the time and place for a Continued Public Hearing regarding
the Fiscal Year 2016 -2017 Budget (including all City Revenues and Expenditures), and Adoption of
a Resolution approving the 2016 -2017 Final Operating and Capital Improvement Budget and the
2016 -2017 Appropriations Limit.
City Clerk Weaver stated that proper notice had been given in a timely manner and that written
communication had not been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Joe Lillio, Finance Manager, gave a presentation
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only;
RESOLUTION NO. 5000
A RESOLUTION ADOPTING THE 2016 -2017 FINAL OPERATING AND CAPTIAL
IMPROVEMENT BUDGET AND THE 2016 -2017 APPROPRIATIONS LIMIT FOR THE CITY OF
EL SEGUNDO
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution
No. 5000. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles Brann Fuentes Pirsztuk No:
Dugan
B. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
3. Approve the proposed examination plan for Fire Paramedic.
(Fiscal Impact: None).
4. Receive and file the report for a request for off -site and on -site sale of beer and wine (Type
41 ABC License) for proposed restaurant at 204 Main Street, EA No. 1166, AUP No. 16 -11.
Applicant: Brewport Group, LLC.
(Fiscal Impact: N /A).
MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to approve Consent
Agenda items 3 and 4. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
CLOSED SESSION:
Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items
listed on the agenda.
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory and
Professional Employees Association; City Employees Association; Executive Management
Group (unrepresented group); Management/Confidential (unrepresented employees).
Agency Designated Representative: Steve Filarsky and City Manager
ADJOURNMENT at 8:11 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 4, 2016
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding authorizing the Police Department to 1)
purchase four (4) new 2017 Ford Explorer Police Interceptor vehicles under an existing
contract from Bob Wondries Ford, Wondries Fleet Group. The City's purchase would
"piggy- back" on an existing Los Angeles County Sheriff PO # 16361257 -1; 2) implement
the early replacement of an additional eight (8) patrol units in 2017 and 3) authorize the
City Manager or designee to either sell or auction the department's used patrol fleet.
(Fiscal Impact: $211,400)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Police Department to replace four (4) 2011 Ford Crown Victorias
which are due or overdue for replacement with four (4) new 2017 Ford Explorer
Police Interceptors.
2. Pursuant to El Segundo Municipal Code 1 -7 -10, authorize the City Manager to issue a
purchase order piggybacking on an existing Los Angeles County Sheriffs
Department contract to purchase and equip four (4) new 2017 Ford Explorer Police
Interceptor vehicles in an amount not to exceed $211,400.
3. Authorize the City Manager or designee to either sell or auction the department's
used patrol fleet.
4. Approve the Police Department's recommendation to proceed with the early
replacement of an additional eight (8) Ford Crown Victoria patrol units in 2017
following closeout of 2015/16 fiscal year and confirmation of available funds to cover
the estimated shortfall of $46,800.
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Wondries Fleet Group quote (Police Unit)
Wondries Fleet Group quote (Police K -9 Unit)
S.B.R.P.C.A. Service quote (Police Unit)
S.B.R.P.C.A. Service quote (Police K -9 Unit)
Applied Products quote
FISCAL IMPACT: Additional Appropriation Needed
Amount Budgeted: $188,000.00
Additional Appropriation: $ 23,400.00
Account Number(s): 601 - 400 - 3101 -8105 (Equipment Replacement)
ORIGINATED BY: Raymond Garcia, Lieutenant f
REVIEWED BY: Mitch Tavera, Chief of Police - 3o
APPROVED BY: Greg Carpenter, City Manager
5
.1
BACKGROUND AND DISCUSSION:
Police Department Staff has conducted a vehicle assessment in conjunction with fleet
maintenance personnel and determined that four (4) patrol units, which include two K -9 vehicles
(units 44431 #4432, #4433 and #4435), are in need of and are overdue for replacement now.
This determination was based on the age, current mileage, performance degradation and repair
history of these four vehicles. The Department has a total of twelve (12) 2011 Ford Crown
Victoria patrol units in its fleet, and it is anticipated that the remaining eight (8) will be due for
replacement prior to the end of fiscal year 2016/2017 due to the accumulated mileage expected,
in- service dates as well as the needs of the Department.
Fleet Conversion Challenges
The Police Department has been using the Ford Crown Victoria since 1993; however, Ford
stopped production of the Crown Victoria police car on August 31, 2011 and it is no longer
manufactured. At the time the model was discontinued, El Segundo took the opportunity to
secure nine (9) Crown Victorias to replace those at or nearing replacement so that the majority of
the interior (e.g. duty cage, rear prisoner seat, weapon locks) and exterior (e.g. police light bar,
front push bumper, siren system) gear could be transferred to the new models from the 2009
models. This saved the City on conversion costs and extended the life of the supporting
equipment by an additional 3 -5 years (an approximate savings of $68,601 for the 9 units).
Because the Crown Victoria has been discontinued, it presents several challenges for the Police
Department. First, the new police unit model selected (described below) will need entirely new
equipment (less a few items that will transfer such as in -car camera and mobile computers). This
is further described below. Secondly, having a mixed fleet of patrol units is undesirable for
several reasons, which include:
• Patrol Officers must be able to react instantaneously without having to think about which
car they are in during an emergency or pursuit situation. Officer familiarity with the
vehicle is compromised when he /she must switch between different units from shift -to-
shift. In high- stress or emergency situations, it is imperative that officers be able to react
intuitively. This is only gained when the vehicle fleet is comprised of the same model.
• The desire to drive the latest model patrol unit also creates an imbalance in the use of the
fleet. Over the past 23 years, this has not been an issue because previous fleets were
consistent models and not mixed (Car versus SUV).
For these reasons, staff is recommending that during this fiscal year City Council consider
authorizing the purchase and replacement of the remaining eight (8) Ford Crown Victorias, some
of which will be replaced prior to their due dates in order to achieve the Department's desire to
maintain a consistent fleet as quickly as possible.
Model Selection
In 2015, the Patrol Sergeant's SUV was replaced with a Ford Explorer Police Interceptor. Since
it went into service, it has performed extremely well and received positive feedback among the
Department's supervisors. Additionally, the California Highway Patrol, Los Angeles Police
Department, Los Angeles County Sheriff's Department, Torrance Police Department and
Hawthorne Police Department have started using the Ford Explorer Police Interceptor. It has
65
quickly become the industry standard for police agencies throughout California due to its
performance and desirable features.
Based on El Segundo's departmental patrol unit needs, including performance, ease of access,
cargo storage needs, easier ability to remove arrestees from the rear seat, etc., staff recommends
this vehicle be selected as the replacement for the Ford Crown Victoria. Note that other police
vehicles currently available, such as the Chevrolet Tahoe, Chevy Impala and the Dodge Charger
were considered but presented space limitations and do not fully meet our departmental
needs /requirements.
Funding Shortfall
In 2011/12, when the Crown Victorias were purchased, the total future replacement estimate of
$47,000 was added to the equipment replacement fund, but was underestimated by
approximately $5,850 per vehicle based on the model selected today. Staff did not know at that
time which vehicle would be selected as the replacement model or the required equipment for the
unknown new model.
The cost to purchase and fully equip these replacement patrol vehicles is now expected to be
approximately $52,850 per unit. Therefore, the Equipment Replacement Fund is short a total of
approximately $70,200 to replace all 12 Crown Victoria vehicles. Because only four (4) units
are being replaced at this time, only an additional appropriation of $23,400 is currently needed to
close the funding shortfall.
Should City Council approve our request to move forward with the replacement of the additional
eight (8) Crown Victoria vehicles within the next nine months, staff will return with an
additional funding request after the close of the 2015/16 fiscal year. A nine -month roll out will
allow South Bay Regional Public Communications Authority to schedule the in- service outfitting
that will be necessary with the new vehicles.
Cooperative Purchasing
Pursuant to ESMC § 1 -7 -11, the City Council may consent to the City Manager as the City's
purchasing agent to join into an existing written purchase contract obtained within the past 12
months through a competitive bidding process and awarded by another government agency.
L.A. County's award of its contract for Ford Explorer Police Interceptors was competitive and
awarded in October 2015, and therefore qualifies for "piggy- backing" under the ESMC.
Additionally, the local dealership Bob Wondries Ford is part of the National Joint Powers
Alliance often used by the City for large purchases, and may be utilized for future purchases
once the county piggyback expires.
Accordingly, Staff recommends the City Council:
1. Authorize the City Manager to purchase four (4) new 2017 Ford Explorer Police
Interceptors vehicles during FY 2016 /2017 under an existing contract from Bob Wondries
Ford. The City's purchase would "piggy- back" on an existing Los Angeles County Sheriff
PO # 16361257 -1.
2. Provide direction and concurrence on moving forward with replacement of the additional
eight (8) Ford Crown Victorias in the coming nine (9) months following closeout of 2015/16
fiscal year and confirmation of available funds to cover the estimated shortfall of $46,800.
..
3. Authorize the City Manager or designee to either auction or repurpose the department's
used patrol fleet. Please note that the City evaluates the maintenance and condition of the
patrol cars to surplused, and when appropriate will replace other aging cars in the fleet in the
poorest condition with retrofitted police units. However, the total fleet count is maintained.
67
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FLEET GROUP
1 247 W. Main Street, P.O. Box 3650, Alhambra, CA 91 B03
626/457/5590 626/457 -5593 Fax
August 30, 2016
Lt. Ray Garcia
El Segundo Police Department
348 Main St.
El Segundo, CA 90245
United States of America
Delivery Via Email
Dear Lt. Garcia,
In response to your inquiry, we are pleased to submit the following for your consideration:
Wondries Fleet Group will sell, service and deliver at El Segundo, new /unused 2017 Police Interceptor
Utilities responding to your requirement with the attached specifications for $ 29,089.00 plus State Sales
Tax, and $8.75 tire tax (non - taxable). These vehicles are available under the Los Angeles County PO#
16361257 -1. Optional level 3 ballistic panels are 3100 plus tax for 2 front doors.
Terms are net 30 days. Delivery is 90 -120 days.
Sincerely
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John Oviyach
Wondries Fleet Group
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FLEET GROUP
1247 W. Main Street, P.O. Box 3850. Alhambra. CA 91803
626/457/5590 626/457 -5593 Fax
August 30, 2016
Lt. Ray Garcia
El Segundo Police Department
348 Main St.
El Segundo, CA 90245
United States of America
Delivery Via Email
Dear Lt. Garcia,
In response to your inquiry, we are pleased to submit the following for your consideration:
Wondries Fleet Group will sell, service and deliver at El Segundo, new /unused 2017 Police Interceptor
Canine Utilities responding to your requirement with the attached specifications for $ 29,630.00 plus State
Sales Tax, and $8.75 tire tax (non - taxable). These vehicles are available under the Los Angeles County PO#
16361257 -1. Optional level 3 ballistic panels are 3100 plus tax for 2 front doors. Pricing includes the 17A
optional rear A/C.
Terms are net 30 days. Delivery is 90 -120 days.
Sincerely
(�-- Z C
John Oviyach
Wondries Fleet Group
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Inv
+ VEHICLE REPORT
SELECTED MODEL
Code Description
K8A 2017 Ford Utility Police Interceptor AWD Base
SELECTED VEHICLE COLORS
Code Description
Interior. CHARCOAL BLACK
Exterior 1: SHADOW BLACK
Exterior 2: No color has been selected.
Prepared By:
Administrator
Your Dealership Name Here
2017 Ford Utility Police Interceptor
2017 Ford Udllty Police Interceptor KIIA AWD Base
Code Description Class
WHEELS & TIRES
STDTR Tires: P24&55R18 AS BSW INC
Report content is based on current data version referenced Any performance- related calculations are offered "hily as guidelines .Actual unit performance ball depend on your operating
conditions PC Carbco- z Data Version: 5 0, Data updated 07/1712014 0713 22 NO ,.Copyright 1986 -2012 C11.'O111e Data Solutions. LP All rights reserved
August 15, 2016 Page 1
70
PACKAGES
500A
Order Code 500A
OPT
(99R) Engine: 3.7L V6 Ti -VCT FFV,- (44C) Transmission: 6 -Speed Automatic; (STDAX)
3.65 Axle Ratio; ( STDGV) GVWR. 6,300lbs; ( STDTR) Tires: P245155RIB AS SSW;
(STDWL) Wheels: 18'x 8'5-Spoke Painted Black Steel: Includes center caps and full
size spare.; (9) Unique HD Cloth Front Bucket Seats wIVinyl Rear: Includes driver
6 -way power track (fore/aft. up /down, tilt with manual recline, 2 -way manual lumbar,
passenger 2 -way manual track (fore/aft. with manual recline) and built -in steel intrusion
plates In both front seatbacks.; ( STDTD) Radio: MyFord AM/FM/CD/MP3 Capable:
Includes clock, 6 speakers and 4.2' color LCD screen center -stack Smart Display.
POWERTRAIN
99T
Engine: 3.5L V6 EcoBoost
OPT
(76D) Deflector Plate; (NONAX) 3.16 Axle Ratio. 131 MPH top speed.
44C
Transmission: 6 -Speed Automatic
INC
3.16 Axle Ratio
INC
STDGV
GVWR. 6,300 lbs
INC
WHEELS & TIRES
STDTR Tires: P24&55R18 AS BSW INC
Report content is based on current data version referenced Any performance- related calculations are offered "hily as guidelines .Actual unit performance ball depend on your operating
conditions PC Carbco- z Data Version: 5 0, Data updated 07/1712014 0713 22 NO ,.Copyright 1986 -2012 C11.'O111e Data Solutions. LP All rights reserved
August 15, 2016 Page 1
70
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2017 Ford Utility Police Interceptor
• VEHICLE REPORT 20V Ford Ut111ty Pollee Interceptor KIIAAWDBase
SELECTED OPTIONS
Code Description Class
WHEELS & TIRES (Continued)
STDWL Wheels: 18'x 8'5-Spoke Painted Black Steel INC
Includes center caps and full size spare.
Repan content is based on current data version referenced Any;:ai(orM .e•relataa calculations are offered saefy as guidelines Actual unit perlohx6nCe. will depend on your operating
Conditions. PC CabookO. Data Version, 5.0. Data updated 0711712014 4e 13 22 PL1. Copyoght 1988.2012 Cltrame Data Solutions, LP All rights reserrad
August 15 2016 Page 2
71
SEATS & SEAT TRIM
9
Unique HD Cloth Front Bucket Seats w/Vinyl Rear
INC
Includes driver 6 -way power track (fore /aft. up /down, tilt with manual recline, 2 -way
manual lumbar, passenger 2 -way manual track (fore %ft. with manual recline) and
built -in steel intrusion plates in both front seatbacks.
87P
6 -Way Power Passenger Seat
OPT
Includes manual recline and lumbar.
OTHER OPTIONS
113WB
113" Wheelbase
STD
PAINT
Monotone Paint Application
STD
STDRD
Radio: MyFord AM +IFNMICDlMP3 Capable
INC
Includes clock, 6 speakers and 4.2" color LCD screen center -stack Smart Display.
86P
Front HeadlamplPolice Interceptor Housing Only
OPT
Includes pre - drilled hole for side marker police use, does not include LED installed
lights (eliminates need to drill housing assemblies) and pre - molded side waming LED
holes with standard sealed capability (does not include LED Installed lights).
86T
Tail Lamp/Police interceptor Housing Only
OPT
Pre - existing holes with standard twist lock sealed capability (does not include LED
installed lights) (eliminates need to drill housing assemblies).
43D
Dark Car Feature
OPT
Courtesy lamps and chimes disabled when any door is opened.
17T
RedANhite Dome Lamp in Cargo Area
OPT
51V
Dual (Driver & Passenger) LED Spot Lamps (Whelen)
OPT
76D
Deflector Plate
INC
87R
Rear View Camera
OPT
Electrochromic Rear View Mirror: Video Is displayed in rear view mirror. Note: This
option would replace the camera that comes standard In the 4 "center stack area.
Repan content is based on current data version referenced Any;:ai(orM .e•relataa calculations are offered saefy as guidelines Actual unit perlohx6nCe. will depend on your operating
Conditions. PC CabookO. Data Version, 5.0. Data updated 0711712014 4e 13 22 PL1. Copyoght 1988.2012 Cltrame Data Solutions, LP All rights reserrad
August 15 2016 Page 2
71
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2017 Ford Utility Police Interceptor
e VEHICLE REPORT 2017 Ford Utility Police Interceptor KBA AWD Base
Code
Description
Class
OTHER OPTIONS (Continued)
Camera can only be displayed in the 4" center stack (standard) OR the rear view
mirror (87R).
52P
Hidden Door -Lock Plunger/Rr- -Door Handles Inoperable
OPT
18D
Global Lock / Unlock Feature
OPT
Door -panel switches will lock/unlock all doors and rear /iRgate. Eliminates the
overhead console IiRgate unlock switch.
18W
Windows - Rear - Window Power Delete
OPT
Operable from front driver side switches.
85R
Rear Console Plate
OPT
59B
Keyed Alike - 1284x
OPT
76R
Reverse Sensing
OPT
60R
Noise Suppression Bonds (Ground Straps)
OPT
INTERNAL OPTIONS
PNTTBL
Paint Table: Primary
OPT
INTERIOR COLORS FOR: PRIMARY
9W
Charcoal Black
OPT
EXTERIOR COLORS FOR: PRIMARY
GI
Shadow Black
OPT
OPTIONS TOTAL
�opert Content is based on current data version referenced Any performance - relates calcuialwns are offered solely as guidelines Actual unit perfonnenwa will depend on your operating
Conditions PC Carbook'D, Data Version 5.0 Data updated 0711712014 07 13 22 PM 'Copyright 1985 2012 Chrotne Data Solutions, LP All rights re5Erw }d
August 15, 2015 Page 3
72
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2017 Ford Utility Police Interceptor
* VEHICLE REPORT 2017 Ford Utility Police Interceptor KBAAWDBass
• DA-a EQUIPMENT
Powertrain
EcoBoost 365hp 3.5L DOHC 24 valve twin turbo V -6 engine with variable valve control, gasoline direct injection
Recommended fuel: premium unleaded
Emissions Type: ULEV ll
' 6 speed automatic transmission with overdrive
All -wheel drive
• Fuel Economy City: 16mpg
' Fuel Economy Highway: 21mpg
• Fuel Tank Capacity. 18.6gal.
Suspension/Hand ling
Front independent strut suspension with antit-roll bar, gas - pressurized shocks
' Rear independent multi -link suspension with anti -roN bar, gas - pressurized shocks
Electric power - assist rack pinion steering
Front and rear 18 -x 8 "black steel wheels with hub covers
P245155WR18.0 BSWAS front and rear tires
Body Exterior
' 4 doors
Driver and passenger power remote door mirrors
Black door minors
' Rear lip spoiler
' Body- colored bumpers
Report content is 1lased on current data version reteren:ed Any pedermance -related calWallons are ciVerad solely as guidelines Actual unit performance will depend on your operating
con,W*ns PC Catook Data Version 5.0. Data updaled 07117t2014 07 1322 P;1 .:Zapyngnl 1966.2012 Chtome Data Solutions, LP All rights reserved
August 15, 2016 Page n
73
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2017 Ford Utility Police Interceptor
• VEHICLE REPORT 2017 Ford Utility Police Interceptor KBAAWDBase
STANDARD EQUIPMENT
Body Exterior (Continued)
1 skid plate
' Clearcoat paint
Convenience
• Manual air conditioning with air filter
Cruise control with steering wheel controls
Power windows
• Driver and passenger 1 -touch down
' Driver and passenger 1 -touch up
Power door locks
Manual tilt steering wheel
Day -night rearview mirror with auto - dimming
Power adjustable pedals
' 2 1st row LCD monitors
Dual visor vanity mirrors
Driver and passenger door bins
Seats and Trim
Seating capacity of S
' Front bucket seats
8 -way (6 -way power) driver seat adjustment
Manual driver lumbar support
Report content is based on current data version referenced. Any performance- related calculations are offered solely as guidelines. Actual unit performance will depend on your operating
conditions PC CarbookJ Data Version_ 5..0. Data updated 07117/2014 07 13 22 PNl - Cooyngllt 1496.2012 Chrome Data Solutions, LP All rights reserved
August 15 2016 Page 5
74
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2017 Ford Utility Police Interco
• VEHICLE REPORT 2017 Ford Utility Police Interceptor KOAAWDBase
STANDARD EQUIPMENT
Seats and Trim (Continued)
Power height adjustable driver seat
8 -way (6 -way power) passenger seat adjustment
Manual passenger lumbar support
60 -40 folding near split -bench seat
Cloth seat upholstery
Metal -look instrument panel insert
Entertainment Features
AM/FM stereo radio
' Single CD player
MP3 decoder
Steering wheel mounted radio controls
6 speakers
Integrated roof antenna
Lighting, Visibility and Instrumentation
LED low beam aero- composite headlights
Variable intermittent front windshield wipers
Speed sensitive wipers
Fixed interval rear windshield wiper
Rear window defroster
Fixed rearmost windows
ftorF content is cased on current data version referenced Anyy ¢ iformaner- related calculations are pffer0d sorely as auidelmes Actual unit performanre will depend on your operating
condowns PC Carbook?. Data Version 5.0 Data updated 07/1,1201 J Ox 13 22 PAI `Copyright 1986.2012 Chronso Data Solutions. LP All rights resarvaui
August 15 2016 Page 5
75
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2017 Ford Utility Police Interceptor
■ VEHICLE REPORT 2017 Ford Utility Police Interceptor KBA AWD Base
STAN D+ -D •
Lighting, Visibility and Instrumentatlon (Continued)
' Deep tinted windows
Front and rear reading lights
Tachometer
• Low tire pressure warning
Trip computer
• Parking sensors
Trip odometer
Rear camera
Safety and Security
4 -wheel ABS brakes
Brake assist
4 -wheel disc brakes
AdvanceTrac wlRoll Stability Control electronic stability
ABS and driveline traction control
' Dual front Impact airbag supplemental restraint system
Dual seat mounted side impact airbag supplemental restraint system
Safety Canopy System curtain ist and 2nd row overhead airbag supplemental restraint system
• Airbag supplemental restraint system occupancy sensor
' Power door locks
Manually adjustable front head restraints
Ae;ci carttenl is based on current data version refer,7r *.ced Any :�a,tc:rmance- related calculations are olfered sorely as guidelines Actual unit performance will depend on your operating
con4ilicm PC Carbooi,Fl. Data Versions 5.0, Data ur..' !ed 07/1: ,: ,,!,! 07 1322 PM *_'Cuoyright 1980 -:'072 Climme Data Solutions_ LP All rights reserved
August 15 2016 Page 7
76
• VEHICLE REPORT
Specs and Dimensions
Engine displacement: 3.5L
• Engine horsepower., 365hp @ 5,500RPM
• Engine torque: 350 lb.-ft. @ 1,500RPM
• Bore x stroke : 3.64'x 3.49"
Compression ratio: 10.00:1
• Gear ratios (1st): 4.48
' Gear ratios (2nd): 2.87
' Gear ratios (3rd): 1.84
Gear ratios (4th): 1.41
Gear ratios (5th): 1.00
Gear ratios (6th): 0.74
Gear ratios (reverse): 2.88
Curb weight: 4,6391bs.
GVWR: 6,300lbs.
Towing capacity: Z0001bs.
Exterior length: 197.1 "
' Exterior body width: 78.9"
Exterior height: 69.2"
' Wheelbase: 112.6'
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2017 Ford Utility Police Interceptor
2017 Fond Utility Police Interceptor KSA AWD base
Repors content is oased on current data version referenced Any ;:erlormance- related calculations are offered solely as guidelines Actual unit performance will depend on your operating
cdndilidns. PC Gar000kc) Data Version: 5.0. Data updated 07/17/2014 07 13 22 P`«S - ;Cnayrighl 1Bt� -Zf172 Chrama Data Solutions P .all nghts rserved
August 15, 2016 Page 6
77
VEHICLE REPORT
Specs and Dimensions (Continued)
' Front track: 67.0"
Rear track: 67.0'
Tuming radius: 19.4'
Min ground clearance: 6.5'
' Max ground clearance: 8.5'
• Front legroom: 40.6'
• Rear legroom: 41.6'
Front headroom: 41.4'
' Rear headroom: 40.1'
' Front hiproom: 57.3'
Rear hiproom: 56.8'
• Front shoulder room: 61.3'
' Rear shoulder room: 60.9'
Passenger volume: 118.4cu. tt.
Approach angle: 19.7 deg
' Departure angle: 21.7 deg
' Interior cargo volume: 48.1cu.ft.
Interior cargo volume seats folded: 85.lcu.R.
' Interior maximum cargo volume: 85.1cu.R.
Prepared By:
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Your Dealership Name Here
2017 Ford Utility Police Interceptor
2017 Ford Utility Police Interceptor K8A AWD Base
Report content is based on current data version referenced. Any performance- related calculations are offered solely as guidelines .Actual unit pa#onnancu will depend on your operating
conditions PC CarbookJ Data Version 5 0. Data updated 07/1712014 07 13:22 PM ,Copyriight 198133-2012 CWor €le Data Solutions, LP All rights rese(ved
.August 15, 2015 Page 9
We,
S 8 0 0 0 3 S-*W -5
+' LOS ANGELES COUNTY
ib SHERIFF
PURCHASE ORDER
For Vendor Payment Inquiries please refer to
ORDER NUMBER
AWARD DATE
hues:t incovss. Incaunly. aovR. nainExlematfAaaes +7nc+vss- doal- camncls.Ddl
DPO -SH- 16361257 -1
10/05/15
BILL TO:
ALL TERMS AND CONDITIONS IN THE SOLICITATION ARE PART OF THIS ORDER
SHERIFF
AS IF FULLY REPRODUCED HEREIN.
ADDRESS ALL INOUIRIES AND CORRESPONDENCE TO:
COMM & FLEET MGMT BUREAU 15757
1104 N. EASTERN AVENUE
DOOR N50
Conlact: Mamica Valencia
LOS ANGELES CA 90063
Phone: 323 - 267 -2288
Email: mavalenda@lsd.lacounly.gov
VENDOR NAME,STREET.CITY,STATEMP CODE
SHIP FOB DESTINATION TO:(UNLESS SPECIFIED ELSEWHERE)
COMM & FLEET MGMT BUREAU 15757
BOB WONDRIES FORD
1104 N. EASTERN AVENUE
400 S. ATLANTIC BLVD.
DOOR #50
P.O. BOX 1131
ALHAMBRA CA 91801.3642
LOS ANGELES CA 90063
iPROCUREMENT FOLDER: 972379
CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE)
COMM AND FLEET MGMT BUREAU
DELIVERY DATE
FOB POINT
AGENCY RED.
CONTRACT NUMBER
TOTAL AMOUNT OF ORDER
NUMBER
I
03/14116
FOB DeslInation, Freight Prepaid and Allowed
1575715
$11,599,921.98
DATE PRINTED
VENDOR NO.
PROMPT TERM 1
TERM 2 TERM 7 TERM 4
PAYMENT DISCOUNT: 0,00
DISCOUNT: DISCOUNT: DISCOUNT:
10105/2015
042117
TERMS DAYS: 30
DAYS: 0 DAYS: • 0 DAYS: 0
LINE NO
COMMOOITY/SERVICE DESCRIPTION
QUANTITY
UOM
UNIT PRICE
EXTENDED AMOUNT
NOTICE TO VENDOR:
ALL ITEMS LISTED ON VENDOR PACKING SLIPS
AND INVOICES MUST REFLECT THE
CORRESPONDING PURCHASE ORDER
COMMODITY LINE NUMBER. ALSO, THE ORDER
NUMBER MUST BE REFERENCED ON ALL PACKING
1
COMMODITY CODE: 070 -42 -00 -0000000
300.00000
EA
$35,465.740000
$ 10,639,722.00
SUPPLIER PART NO:
SALES TAX AMOUNT:
$ 957,574.98
DESCRIPTION:
VEHICLE - SUV, UTILITY, PPV, B &W, AWD, 3.7 LITER
I V-6 ENGINE, 6 -SPEED AUTO - PER THE ATTACHED
SPECIFICATIONS LABELED AS EXHIBIT A.
NOTE: VEHICLES SHALL BE OF THE MAKE, MODEL,
AND MECHANICALLY EQUIPPED AS TESTED &
CERTIFIED AS "HIGH SPEED POLICE PACKAGE
VEHICLES' AT THE LASD'S MOST RECENT ANNUAL
'LAW ENFORCEMENT VEHICLE TEST &
EVALUATION PROGRAM'.
"VEHICLE OFFERED -
2016 FORD K8A 9W
DEPARTMENT NOTE (LINE 1 ONLY): If payment is
LA County Is pleased to provide onilne access to the new Vendor Self-Service (VSS) Portal: httod /lacaysshcountv.00v
Go to the portal home page to find out more about the benefits to vendors who do business with the County.
COISNTY OF LOS ANGEL S
[!t
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
City Of El Segundo
Attn: Accounts Payable
350 Main Street
El Segundo CA 90245
QUOTE
8/9/2016 0000001137 0000009
El Segundo Police Department
348 Main Street
El Segundo CA 90245
WE
• �: '�I, -I, �- {::i:•
__
iILICt,'ta.
.Icy_ d�.:_!oy
NET 30
??7 -1:
t, „4a1�1
2.00
12J
Blue /Red ION, Individual Control
121.80
243.60
of each Color, Black Housing
1.00
SSFFP16
Headlight Flasher with 8 Flash Patterns, Plug and Play for 2016
77.40
77.40
Ford Interceptor Utility (Requires Ford Option 60A, pre -wire
option).
2.00
M2WC
Warning,White Wide LED with Clear Lens
104.40
208.80
2.00
P46SLC
PAR-46,12 VDC, Replacement, 2° Spot Light
152.40
304.80
1.00
MBFX11JJ
Ford Explorer, 2011 -2014 and Police Interceptor Utility,
237.00
237.00
2013 -2014, Two Split Red /Blue Lightheads
2.00
VTX609B
Blue, 9' Cable
79.20
158.40
1.00
VAL44S -CAL2
VALOR 44" LIGHTBAR LED SO BAY CAL SPECIAL
1,600.00
1,600.00
1.00
HKB- FPIU13 -44
2016 44' Police Interceptor Utility
31.35
31.35
HOOK KIT MODEL
1.00
SSP3000 SMART
PLATINUM SMART SIREN
720.33
720.33
1.00
689000 -00
RUMBLER SIREN SYSTEM
335.07
335.07
1.00
RB- FPIU16
2016 RUMBLER BKTS INTCEPTOR UTILITY
25.50
25.50
1.00
UM80K
SIREN AMP ONLY
432.48
432.48
1.00
UMNCO29
Unitrol siren interface cable
28.62
28.62
2.00
ES8 -U
UNIVERSAL SIREN BKT
12.75
25.50
2.00
ES100C
SIREN SPEAKER
134.20
268.40
4.00
MPS 620U -BR
6 -LED Surface mount lighthead, BLUE/Red
75.00
300.00
2.00
MPSM3 -LB
MPS L BRACKET FOR SINGLE MPS600
7.65
15.30
2.00
MPS6000 -WW
MicroPulse Ultra (Blue, Red)
63.36
126.72
Super low profile design
2.00
MPS12000 -RB
MicroPulse Ultra Red /Blue
76.00
152.00
1.00
FHL -TAIL
TAIL LIGHT FLASHER INTERCEPTOR UTILTY
39.75
39.75
1.00
UPKM
PARK KILL MODULE
29.45
29.45
2.00
USGT
FEDERAL SHOTGUN TIMER
32.13
64.26
1.00
14.0553
CIG OUTLET X 3
17.13
17.13
1.00
390- 0042 -0
KUSSMAUL POWER CENTER DISTRIBUTION
318.00
318.00
1.00
C -VS- 1400 -INUT
2013 Ford Police Interceptor Utility Vehicle Specific 14"
181.91
181.91
Console
1.00
C- SM -SA -1
Mounting Bracket Complete W/ Swing Arm Adaptor For Angled
68.79
68.79
Console
1.00
C -UMM -101
Universal Monitor Mount Assembly
45.64
45.64
1.00
C -SM -800
8" Enclosed Low Profile Console, With Vehicle Mount, 3.125"
86.00
86.00
WE
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
City Of El Segundo
Attn: Accounts Payable
350 Main Street
El Segundo CA 90245
Page 2
QUOTE
8/9/2016 0000001137 0000009
_i,.11-
EI Segundo Police Department
348 Main Street
El Segundo CA 90245
NET 30
,,,�
el �I`1��1``cf�ld
`aril , -� { -
,�•as1`
Deep
1.00
C- CUP2 -1
4 " INTERNAL CUP HOLDER DUAL
27.78
27.78
1.00
C -AP -0325
3 INCH INTERNAL POCKET HAVIS CONSOLE
30.43
30.43
1.00
C- TTP -INUT -200
2013 -2015 Ford Interceptor Utility
332.10
332.10
Premium Fold Up Cargo Plate
1.00
C- TTP - INUT -2
2013 -2014 Ford Interceptor Fold Up Equipment Tray
168.15
168.15
1.00
C- EB30- U15 -1P
U 15 UNIDAEN SCANNER FACEPLATE 3 IN
29.40
29.40
1.00
C- EB25- XTL -1P
1 -Piece Equipment Mounting Bracket, 2.5" Mounting Space,
29.40
29.40
Fits Motorola XTL 2500, XTL5000 -05, APX 7500
1.00
C- EB40 -SSP -1 P
Faceplate for smart siren Platnium series 4 inch
20.50
20.50
1.00
C -FP-4
FILLER PLATE 4 INCH
8.59
8.59
1.00
C- FP -1.0
Filler plate /inch
7.27
7.27
1.00
C -FP -.5
1/2 inch faceplate
7.95
7.95
1.00
BK20171TU16PB5
P64501-2 ALUM BUMPER ION
479.00
479.00
2016 INTERCEPTORUTILITY
1.00
FK04001TU16
PB5 FENDER WRAP INTERCEPTOR UTIL 2016
279.30
279.30
1.00
PK11301TU16SCA
2016 SETINA INTERCEPTOR UTILITY XL CAGE RECESS
566.30
566.30
PANEL
1.00
GK1028
SETINA TRACK DUAL GUN RACK NO LOCKS
125.30
125.30
1.00
GK10261 LSSCA
Single T- Rail,Large Lock (AR -15 Only)
125.30
125.30
1.00
FE4502RB
LAGUNA SEAT INTERCEPTOR UTIL W/ READY BUCKLE
839.00
839.00
2.00
REM SHOTGUN
SHOTGUN LOCK W /STANDARD KEY (MCI)
89.95
179.90
1.00
AR -15 LOCK
AR 15 GUN LOCKS W/ STANDARD KEY (MC1AR)
105.50
105.50
1.00
AP- MP70 -Q -BL
low profile housing provides an all -in -one antenna
249.00
249.00
combination including: 2 high gain Cellular /LTE antennas, 3
high
gain WiFi antennas (802.11 abgn,ac), and a GPS antenna with
the correct connectors.
1.00
MVD- FB -CK4
FLASHBACK CABLE KIT
195.50
195.50
1.00
PDRC CABLES
CABLES FOR PDRC SCREEN TO DOCK
109.00
109.00
1.00
DEFAULT 4030
Sbrpca wire harnes
387.65
387.65
1.00
CUSTOM
So Bay Standard Command Box for Tahoe
3,500.00
3,500.00
1.00
MISC PARTS
WIRE, LOOM, HARDWARE
500.00
500.00
1.00
SHIPPING COSTS
500.00
500.00
SUBTOTAL
$14,944.52
TAX
$1,345.01
TOTAL
$16,289.53
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
City Of El Segundo
Attn: Accounts Payable
350 Main Street
El Segundo CA 90245
QUOTE
717/2016 0000001101 0000009
El Segundo Police Department
348 Main Street
El Segundo CA 90245
FA
NET 30
ESPD K -9 Unit X2
n1� %.li'
bl�ticl'•II' ^tl(ol':
1'4I`_ I- ic!'(ca
4.00
12J
Blue /Red ION, Individual Control
121.80
487.20
of each Color, Black Housing
2.00
SSFPOS
SOLID STATE HEADLIGHT FLASHER
48.00
96.00
2.00
M2WC
Warning,White Wide LED with Clear Lens
104.40
208.60
4.00
TCRHD1
Tracer TM Series, Super -LED® Light Array DUOTM
239.40
957.60
Lighthead, Red, Blue
2.00
MBFX11JJ
Ford Explorer, 2011 -2014 and Police Interceptor Utility,
237.00
474.00
2013 -2014, Two Split Red /Blue Lightheads
2.00
VTX609R
RED, 9' CABLE
79.20
158.40
6.00
VTX609B
Blue, 9' Cable
79.20
475.20
2.00
SIFZS - 3104035
2016 FORD UI Split Front Headliner
678.40
1,356.80
New SpectraLux ILS Low Profile
with Interface Module
2.00
MPSM6- FPIURS
MPSM6 - FPIURS Spoiler Bracket Mounting Kit for the 2013+
47.43
94.86
Ford Interceptor Utility
2.00
SSP3000 SMART
PLATINUM SMART SIREN
720.33
1,440.66
2.00
689000 -00
RUMBLER SIREN SYSTEM
335.07
670.14
2.00
RB- FPIU16
2016 RUMBLER BKTS INTCEPTOR UTILITY
25.50
51.00
2.00
UM80K
SIREN AMP ONLY
407.69
815.38
2.00
UMNCO29
Unitrol siren interface cable
19.50
39.00
4.00
ES8 -U
UNIVERSAL SIREN BKT
12.75
51.00
4.00
ES100C
SIREN SPEAKER
134.20
536.80
4.00
MPS 650RB
RED /BLUE HOOD L.E.D
65.00
260.00
4.00
MPS 620U -BR
6 -LED Surface mount lighthead, BLUE /Red
75.00
300.00
4.00
MPS 620U -RA
6 -LED Surface mount lighthead, Red /Amber
75.00
300.00
4.00
MPS 620U -BA
6 -LED Surface mount lighthead, BLUE /Amber
75.00
300.00
2.00
MPS 620U -RW
6 -LED Surface mount lighthead, Red/White
75.00
150.00
2.00
MPS 620U -BW
6 -LED Surface mount lighthead, BLUE/White
75.00
150.00
4.00
MPSM6 -LB
MPS 600 SERIES L BRACKET
8.25
33.00
4.00
MPS6000 -WW
MicroPulse Ultra )
63.36
253.44
Super low profile design
4.00
MPS120ORB
MPS DUAL HEAD SERIES RED, BLUE
76.00
304.00
2.00
FHL -TAIL
TAIL LIGHT FLASHER INTERCEPTOR UTILTY
46.58
93.16
2.00
USGT
FEDERAL SHOTGUN TIMER
32.13
64.26
2.00
14.0553
CIG OUTLET X 3
18.03
36.06
2.00
390 - 0042 -0
KUSSMAUL POWER CENTER DISTRIBUTION
318.00
636.00
2.00
SECURA CAR
SECURA CAR FOR K -9
125.00
250.00
2.00
BCT15X
BEARCAT SCANNER PROGRAMABLE
164.71
329.42
2.00
C- VS- 1400 -INUT
2013 Ford Police Interceptor Utility Vehicle Specific 14"
181.91
363.82
FA
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
;,uI.�57oi��1
City Of El Segundo
Attn: Accounts Payable
350 Main Street
El Segundo CA 90245
QUOTE
71712016 0000001101
=1;11= 'te
El Segundo Police Department
348 Main Street
El Segundo CA 90245
Page 2
0000009
51
.Ial= ul' 0.1':
NET 30
ESPD K -9 Unit X2
'.J6 01J10v
Console
2.00
C- SM -SA -1
Mounting Bracket Complete W/ Swing Arm Adaptor For Angled
68.79
137.58
Console
2.00
C -UMM -101
Universal Monitor Mount Assembly
45.64
91.28
2.00
C -MM -214
Monitor Adapter Plate Assembly, Data 911, LED
23.15
46.30
(M7)
2.00
C -SM -800
8" Enclosed Low Profile Console, With Vehicle Mount, 3.125"
41.67
83.34
Deep
2.00
C- CUP2 -1
4 " INTERNAL CUP HOLDER DUAL
27.78
55.56
2.00
C -AP -0325
3 INCH INTERNAL POCKET HAVIS CONSOLE
30.43
60.86
2.00
C- TTP -INUT -200
2013 -2015 Ford Interceptor Utility
332.10
664.20
Premium Fold Up Cargo Plate
2.00
C- TTP - INUT -2
2013 -2014 Ford Interceptor Fold Up Equipment Tray
168.15
336.30
2.00
C- EB30- U15 -1P
U 15 UNIDAEN SCANNER FACEPLATE 3 IN
29.40
58.80
2.00
C- EB25- XTL -1P
1 -Piece Equipment Mounting Bracket, 2.5" Mounting Space,
29.40
58.80
Fits Motorola XTL 2500, XTL5000 -05, APX 7500
2.00
C- EB40- CCS -1P
1 -Piece Equipment Mounting Bracket, 4"
20.51
41.02
Mounting Space, Fits Whelen Cencom
CCSRN, CCSRNTA, MPC03
2.00
C -FP -.5
1/2 inch faceplate
7.95
15.90
2.00
C- FP -1.0
Filler plate 1 inch
7.27
14.54
2.00
C -FP-4
FILLER PLATE 4 INCH
8.59
17.18
2.00
KK- K9 -F18 -K
2016 Ford Police Interceptor Utility K9 Transport System
1,752.59
3,505.18
2.00
BK20171TU16PB5
PB450L2 ALUM BUMPER ION
479.00
958.00
2016 INTERCEPTORUTILITY
2.00
FK04001TU16
P65 FENDER WRAP INTERCEPTOR UTIL 2016
279.30
558.60
2.00
GK10261 LHK
SSCA - RP
SINGLE T -RAIL MOUNT LARGE
COMPLETE ASSEMBLY (PG6381)
2.00
REM SHOTGUN
SHOTGUN LOCK W /STANDARD KEY (MC1)
89.95
179.90
2.00
CUSTOM
Tuffy Security Products, 2017 nFord PI SUV security Drawer
1,906.36
3,812.72
40'W X 36 -L X 16 -H (QUOTE #11449)
2.00
XK- IN2013
Main Multi -Band Antenna Unit for For So Bay Regional
700.77
1,401.54
51
4440 WEST BROADWAY HAWTHORNE CA,90250
310 -973 -1802 FAX: 310 -978 -0892
, J - ..
City Of El Segundo
Attn: Accounts Payable
350 Main Street
El Segundo CA 90245
Page 3
QUOTE
7/7/2016 0000001101 0000009
1. ;:11,
El Segundo Police Department
348 Main Street
El Segundo CA 90245
- .. .IILI.;ir
...rJ •.�
,r.)q_ •?Ir - rrf:; .
NET 30
ESPD K -9 Unit X2
: +6.,•i,
7r�:- .,.irU''r�i,
':�f'I_ _< a1;
air, {U1�I;�f
2.00 F3 K -9
F3 System — Heat Alert and Deployment F3 K -9 Deployment
979.99
1,959.98
and Heat Alert System with a pager
2.00
SERVICES interceptor Switch module
450.00
900.00
2.00 DEFAULT 4030
Sbrpca wire harnes
387.65
775.30
2.00
Miscellaneous Materials parts for install
500.00
1,000.00
2.00
SHIPPING COSTS
450.00
900.00
SUBTOTAL
$29,368.88
TAX
$2,643.20
TOTAL
$32,012.08
:E
FFLI R
."�--
PRODUCTS CO.
118 Sierra Street, El Segundo, CA 90245
QUOTATION
El Segundo Police Dept.
Attn: Alex Leavitt
We are pleased to quote as follows:
Date: August 24, 2016
Terms:
net
F.O.B:
ES
Delivery:
TBD
Quantity
Description
Price
Amount
1
Manufacture and installation of approved vinyl graphics package for
900.000
$900.00
K -9 unit 44
( cost will be broken down when billed to material & labor. 9% sales
tax will be added to labor portion only)
Above price applies to first two K -9 units. We reserve right to re -quote
price for any subsequent units which will be based on time & cost
studies for building first two units.
1 lot
NRE charges. One time design and digital file /tooling costs.
1200.000
$1,200.00
PRICES QUOTED ARE GOOD FOR
90 days DAYS FROM ABOVE DATE
Phone: 310 -3 ?g -5972
EL SEGUNDO CITY COUNCIL MEETING DATE: October 4, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Ordinance No. 1521 amending the Downtown
Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for
non - street front uses; and (3) design review process of projects in the DSP; and amending El
Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental
Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text
Amendment No. ZTA 16 -03).
Applicant: City of El Segundo.
(Fiscal Impact: None).
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1521 for Environmental Assessment No. EA-
1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16-
03;and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1521
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
y
ORIGINATED BY: Paul Samaras, Principal Planner
REVIEWED BY: Gregg McClain, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning and Building Safet
APPROVED BY: Greg Carpenter, City Manager
I. Background and Discussion
On September 20, 2016, the City Council introduced an Ordinance to approve Environmental
Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text
Amendment No. ZTA 16 -03. The ordinance makes certain amendments to the Downtown
Specific Plan and the El Segundo Municipal Code relating to adjustments to zoning code
requirements.
During the public hearing, the City Council elected not to proceed with certain, proposed
amendments to the DSP related to parking for non - profit museums of art. The City Council
Awl
:.
directed staff to formulate other alternatives to address parking for non - profit museums of art,
and staff plans to present such alternatives to the City Council at an upcoming meeting.
As a result, the introduced Ordinance (Ordinance No. 1521) has been amended to exclude
changes regarding parking for non - profit museums of art. The Council may waive second
reading and adopt the Ordinance. If adopted, Ordinance No. 1521 will become effective in 30
days.
PA\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051- 1075\EA -1057 (Downtown Code) \City Council
10042016\EA 1057 - CC sr 2ndreading.doc
Nt
ORDINANCE NO.
AN ORDINANCE AMENDING VARIOUS DOWNTOWN SPECIFIC PLAN
(DSP) DEVELOPMENT AND DESIGN STANDARDS, ESTABLISHING A
DOWNTOWN DESIGN REVIEW PROCESS, AND AMENDING EL
SEGUNDO MUNICIPAL CODE CHAPTER 15 -24 REGARDING
ADJUSTMENTS.
(SPECIFIC PLAN AMENDMENT NO. 14 -01 AND
ZONE TEXT AMENDMENT NO. 16 -03)
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: The Council finds and declares as follows:
A. On February 19, 2014, the City initiated the process to amend various
Downtown Specific Plan (DSP) development standards and design
guidelines.
B. On June 11, 2015, the Planning Commission held a study session, gave
staff feedback on the recommended amendments, and directed staff to
present their feedback and recommendations to the City Council;
C. On July 21, 2015, the City Council held a study session, reviewed the
recommended amendments, and directed staff to form a Downtown
Subcommittee to further study the recommended amendments and
prepare an Ordinance for consideration;
D. The Downtown Subcommittee held five meetings between November 2,
2015 and February 29, 2016 to provide feedback and make
recommendations on the recommended amendments;
E. On May 26, 2016, the Planning Commission held a study session to
review the Downtown Subcommittee's recommendations and directed
staff to prepare an Ordinance addressing the following four amendments
to the DSP development standards and design guidelines:
1. Tinted or Reflective Glass on Storefront Windows
2. Additional Signs for Non - Street Front Uses
3. Design review process
4. Parking for Non - profit Museum Uses
The Planning Commission also directed staff to study possible
further amendments to the parking standards and the parking in-
lieu fee program in the DSP.
Page 1 of 14
88
F. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
G. The Planning and Building Safety Department completed its review and
scheduled a public hearing regarding the application before the Planning
Commission for August 25, 2016;
H. On August 25, 2016, the Planning Commission held a public hearing to
receive public testimony and other evidence regarding the application
including, without limitation, information provided to the Planning
Commission by city staff; and, adopted Resolution No. 2802
recommending that the City Council approve the proposed project;
On September 20, 2016, the City Council held a public hearing and
considered the information provided by City staff and public testimony
regarding this Ordinance; and
J. This Ordinance and its findings are made based upon the entire
administrative record including, without limitation, testimony and evidence
presented to the City Council at its September 20, 2016 hearing and the
staff report submitted by the Planning and Building Safety Department.
SECTION 2: General Plan and Specific Plan Findings. After considering the above
facts, the City Council finds as follows:
A. The El Segundo General Plan land use designation is Downtown Specific
Plan (DSP). This designation permits community serving retail and
service uses, and offices in a pedestrian- oriented environment. The
purpose of the proposed amendments is to allow flexibility in the design of
development projects while preserving and promoting the pedestrian -
oriented environment in the DSP.
B. The proposed amendments will: 1) allow storefront windows to be colored
and /or tinted while maintaining a minimum 50% visible light transmittance
level; 2) allow an additional directory sign up to a maximum of 12 square
feet in size for non - street front uses; and 3) establish a design review
process, including ministerial, administrative.
C. The proposed amendments to the Downtown Specific Plan are consistent
with several General Plan Land Use Element Goals, Objectives and
Policies. Specifically, they are consistent with Land Use Element Goal
LU1 and Objective LU1 -4, in that they will help preserve and maintain the
Page 2 of 14
89
City's Downtown as integral to the City's appearance and function. The
proposed amendments will allow some flexibility related to storefront
windows, non - street fronting business signage, and will clarify the design
review process without detracting from the appearance and design
standards of the DSP.
D. The proposed amendments are also consistent with Land Use Element
Goal LU4, Objective LU4 -2, Policy LU 4 -2.1, Policy LU4 -2.4, and Policy
LU4 -2.5, in that they will help maintain a stable tax base for the City and
maintain the Downtown as a focal point for the community. The proposed
amendments will accomplish this by providing more design flexibility and
clarifying the design review process, which will help retain and attract
businesses to the Downtown area.
E. The proposed amendments are also consistent with Economic
Development Element Goal ED3, Objective ED3 -1, Policy ED3 -1.2, Policy
ED3 -1.4, and Policy ED3 -1.5 in that they will provide more design
flexibility and clarify the design review process, which will help retain and
attract businesses to the Downtown area.
F. The amendments are consistent with the philosophy and concept of the
Downtown Specific Plan (DSP), in that the increased design flexibility
helps maintain and enhance the DSP pedestrian friendly environment. In
addition, the proposed amendments establish a clear design review
process to help achieve the DSP aesthetic goals.
SECTION 3: Zone Text Amendment Findings. The proposed Zone Text Amendment to
ESMC Chapter 15 -24 is required by public necessity, convenience, and general welfare,
since it will clarify that deviations from the DSP Development and Design standards
may be approved by the Planning and Building Safety Director through an
Administrative Adjustment process.
SECTION 4: Environmental Assessment. The proposed Ordinance is exempt from
review under the California Environmental Quality Act (California Public Resources
Code §§ 21000, et seq., "CEQK) and the regulations promulgated thereunder (14
California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ")
because it consists only of minor revisions and clarifications to existing zoning
regulations and related procedures. It does not have the effect of deleting or
substantially changing any regulatory standards or findings required thereof. Therefore,
the proposed Ordinance is an action that does not have the potential to cause
significant impacts on the environment. The proposed Ordinance would make minor
changes to the Downtown Specific Plan, which was evaluated by an adopted Mitigated
Negative Declaration (Environmental Assessment No. 474) on August 1, 2000.
Furthermore, the proposed Ordinance would make a minor change to the El Segundo
Municipal Code which the City determined to be consistent with the FEIR for the City of
El Segundo General Plan on December 1, 1992. Accordingly, no further environmental
Page 3 of 14
WE
review is required pursuant to 14 Cal. Code Regs. § 15168(c)(2).
SECTION 5: Chapter V of the Downtown Specific Plan is amended to read as follows:.
"A. Introduction
Sections 65450 through 65457 of the State Government Code define the criteria under
which specific plans may be adopted. These sections require that a specific plan include
land uses, infrastructure, development standards, implementation including financing,
and a statement of the relationship of the specific plan to the general plan. The
Downtown Specific Plan leis administrated in accordance with the City Municipal
Code, except as noted under item B. 2. Sections B and C below.
B. Specific Plan Administration
1. Administrative Determinations and Adjustments
Administrative Determinations must comply with Chapter 20.72 15 -22 of the
El Segundo Municipal Code E( SMC).
Adjustments must coMply with Chapter 15 -24 of the ESMC.
2. Development Standards Deter -t:iRatie isAdiustments
The Director of Gen- m mitt, EGen rid- Develop-rnen "ewtsesPlanning and
Building Safety may grant admin'StFa+i..° `'eteFMiRafie sadiustments related to
development and design standards, provided any administrative relief sha4ldoes
not exceed 10% of any development or design standard.
3. Authority to Inspect
Inspections &h- a4must comply with ESMC Chapter °�� e- eWde
W"Gipal ; de15 -28.
4. Penalty
Penalties shallmust comply with ESMC Chapter 29 "f4he€lSegL4 de
Municipal -G ode,15 -28 .
5. Authority to promulgate rules and regulations
The Director of Planning and Building Safety has the authority to
romul ate rules and regulations, and to amend or add to them for the
implementation of this chapter.
C. Design Review Process
Page 4 of 14
91
1. Purpose
The purpose of the design review process is to ensure that new
development in the Downtown Specific Plan area complies with the
Design Standards in Chapter VIII of the Specific Plan.
2. Levels of Review and Process
The following levels of review apply to development projects in the
Downtown Specific Plan area:
a) Ministerial. Ministerial review occurs during the building permit
process. No discretionary permit and /or planning applications are
required.
Aaalicability. Ministerial review applies to all proiects that are not
subiect to Administrative or Planning Commission review and include,
without limitation, the following development proiects:
L Installation, replacement, or modifications to individual
architectural building features, including, without limitation,
windows. doors, awnings. liahtina, siding material and colors.
landscaping, and signs.
Review Authorit . Planning and Building Safety Department staff.
b) Administrative. Administrative -level review requires submittal of _a
Downtown Design Review (DDR) application to the Planning and
Building Safety Department.
Applicability. Administrative -level review applies to the following
development proiects:
L Substantial exterior alterations. These include installation
replacement, modifications to multiple types of architectural
building features, including, without limitation, windows, doors,
awnings, lighting, siding material and colors, landscaping, and
signs as determined by the Planning and Building Safety Director
or his /her designee.
ii. Changes to the size or location of building openings, such as
windows and doors.
iii. Outdoor retail uses and outdoor dining (including temporary
dining).
iv. An addition to a building that is up to a maximum of 500 square feet
(gross) in size.
Review Authority. Planning and Building Safety Director or his/her
designee. No public hearing or notification is required before the
Page 5 of 14
92
Director or his /her designee issues a decision. The Director's decisions
are appealable to the Planning Commission.
cl Planning Commission. Planning Commission -level review requires
submittal of a Downtown Design Review (DDR) application to the
Planning and Building Safety Department.
Applicability. Planning Commission -level review applies to the following
development proiects:
L New buildings
ii. An addition to a building that is over 500 square feet (gross) in size.
iii. Substantial exterior alterations or other development pro *ects
referred to the Planning Commission by the Planning and Building
Safety Director.
Review Authority. Planning Commission. A public hearing and
notification is required before the Planning Commission issues a
decision. The public hearing and notice must comply with SSMC
Chapter 15 -27. A decision of the Planning Commission may be
appealed to the City Council pursuant to SSMC Chapter 15 -25.
Page 6 of 14
93
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SECTION 6: Chapter VIII, Section A, subsection 4.(a)(ii) of the Downtown Specific Plan
is amended to read as follows:
"ii) Facades -
aa. If parcels are aggregated, then the new building should maintain a
facade that is differentiated as if each segment were a separate
structure. (C)
bb. New buildings shall -- consider— andmust be compatible or contextual to
the architecture, size, massing, roofline, cornice line, and details of
the adjoining buildings. (C)
cc. Storefront windows sha-11--be- stearmust be trans arent glass neithe
tinted nor rrsfle-c—� including tinted and colored glass, which
must provide a minimum visible light transparency /transmittance
level of 50 percent. Reflective glass is prohibited. Windows may
be shaded by street trees, awnings and arbors. (C)
dd. At least 75% of the facade between two and eight feet above the
sidewalk sl}allmust be Eleartransparent windows and doors (new or
renovated structures). (C) (Photo 16)
Photo 16- Clear window treatments
Photo 17 - I-Aetal security door
ee. Window displays should be encouraged (i.e., flower shop), but should
provide transparency between the street and the store. Window
displays sha4 ay not block or completely obscure the building interior
from the passerby. (S)
ff. For all front windows, at least 75% of the glass area sk}allmust be
unobstructed by signage, including advertisements, screens, and
window coverings. (S)•
gg. Metal garage doors, folding security screens or other security
features, which detract from the street appearance, shall - riot- -beare
not allowed. (C) (Photo 17).
hh. Awnings, which complement the architectural character of the building
or storefront, are encouraged. (Photo 18)"
Page 9 of 14
SECTION 7: Chapter VIII, Section A, subsection 4.(c) of the Downtown Specific Plan is
amended to read as follows:
"c. Signage:
Signs are significant features of shopping and entertainment districts as they
serve as invitations for people to enter and patronize stores and restaurants.
Unique, attractive signs signify quality establishments and products. A
combination of storefront, window and perpendicular /pedestrian signs is
allowed to— nee"hean area up to a maximum of 2"qware--4ceGt te#a-I
_ fn allowable sieege— p_s adar"atj square foo# er
lineal foot of street frontage. If if lots are aggregated, then a formula of 1.5
square feet per lineal foot of street frontage is_times shmac used to
determine maximum allowable signage }_ (Diagram 9)
DIAGRAM 9
betN6
i) Storefront Signs -
Storefront signs are mounted parallel and directly onto the building facade.
aa. Storefront signs sh" ay be no more than 20 square feet. (C)
bb. Materials used sbagmust be in keeping with the character and charm of a
pedestrian oriented downtown and consistent with surrounding signage.
(C)
cc. Freestanding lettered /iconic signage (without background area) leis
encouraged and allowed. (C) (Diagram 10)
Page 10 of 14
97
r + L
i
dd. Signage on awnings shall beis allowed. (C)
ee. Signage may be lighted from another source such as gooseneck lamps.
(C) (Diagram 11)
,f
DIAGRAM 11
ff. Internally illuminated canister signs s#at4are not be allowed. (C)
gg. Pole or pylon signs sba44are not be allowed. (C)
hh. Roof signs sba4are not be allowed. (C)
ii. Neon signage should be discouraged. (C)
jj. Temporary signs shall- 4"aeare limited to no more than 15 percent of the
window or storefront area for a maximum of 30 days per year. (C)
i) Window Signs -
aa. Window signage sba# ay be no more than 16 square feet. (C)
bb. Window signage sbamust be kept to a minimum. Lettering, such as
painted script shall beis encouraged, while signs with backgrounds s#a44
Page 11 of 14
WP
Beare discouraged. (C)
cc. Advertisements placed in windows sha-ilare not be allowed. (C)
ii) Perpendicular /Pedestrian Signs -
Perpendicular /Pedestrian signs are mounted above eye - level, perpendicular
to the building face and hang over the sidewalk.
aa. Perpendicular /Pedestrian signs shafimay be no more than nine square
feet (double sided allowed). (C)
bb. Materials used sha must be in keeping with the character and charm of a
pedestrian oriented downtown and consistent with surrounding signage.
(C) (Photo 20)
Photo 20-
Perpendicular /Pedestrian sign
iv) Signs for Non- Street Front Uses -
aa. Perpendicular /Pedestrian signage may be used for non - street fronting
businesses - any -a"e, provided such signage is no more than nine
square feet. (C)
bb. In addition to allowed perpendicular /pedestrian signage, a maximum of
two square feet of lettered /logo and /or icon painted directly onto the
entrance (without a background) shall beis allowed. (C)
cc.ln addition, a directory sign identifying nary- street _ fronting
businesses within a building is allowed on non - street fronting
building elevations (including elevations fronting on alleys). The
directory si n may not exceed 12 square feet. C
v) Address Signs -
Address signs may be used to identify building location, but shali y not be
Page 12 of 14
99
used as primary signage. Size &haflmust be. kept at the minimum necessary,
as required by the Uniform Fire Code, to identify the address from the street.
(C)
vi) Sidewalk Signs _ Sidewalk- oriented signs are designed to be visible by
pedestrians on the sidewalk. They are movable, free standing signs.
aa. Freestanding signage (as in sandwich boards) along sidewalks is
encouraged. Freestanding signs sfiaR ay not exceed four square feet in
area on each side and sttaflmust be designed so as not to obstruct the
sidewalk or provide a place for a person to hide behind. (C) (Diagram 12)"
SECTION 8: Section 15 -24 -6 of the ESMC is amended to read as follows:
"15 -24 -6: ADMINISTRATIVE REVIEW
Requests for administrative adjustments must be reviewed by the director of planning
and building safety or his /her designated representative. A decision on an administrative
adjustment must be made and mailed to the applicant within ten (10) working days after
the application is deemed complete. The director's decision is final unless appealed as
provided by chapter 25 of this title. Notwithstanding any other provision of this chapter,
no public hearing or notification is required for administrative adjustments.
Administrative adjustments may be granted to allow:
A. Parking and loading space standards as set forth in chapter 15 of this title.
B. Reduction of retention of a minimum of fifty percent (50 %) of exterior perimeter wall
height and /or deviation from development standards for life safety purposes.
C. Deviation from development standards for reasonable access accommodations.
D. Deviation from the development and design standards as set forth in chapters
V -VIII of the Downtown Specific Plan."
SECTION 9: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 10: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
Page 13 of 14
We
SECTION 11: This Ordinance will become effective on the thirty -first (31st) day
following its passage and adoption.
PASSED AND ADOPTED this day of
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
By:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2016, and was duly passed and adopted by said
City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at
a regular meeting of said Council held on the day of 2016, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
P: \Planning & Building Safety \0 Planning - Old \PROJECTS (Plan ning) \1051- 1075 \EA -1057 (Downtown Code) \City
Council 09202016 \EA 1057 - DRAFT Ord stirkeout version.doc
Page 14 of 14
101
EL SEGUNDO CITY COUNCIL MEETING DATE: Oct. 4, 2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to 1) grant Environmental Construction, Inc.'s request
to withdraw their bid because of clerical error in accordance with Public Contract Code
Section 5101, 2) award a standard Public Works Contract to the second lowest bidder,
Steve P. Rados, Inc., for the Pump Station #1 & #7 Modification Improvement, Project No.
PW 16 -07 and 3) award a standard Public Works Professional Services Agreement to AKM
Consulting Engineers for construction inspection services. (Fiscal Impact: $3,963,325.00)
RECOMMENDED COUNCIL ACTION:
Grant Environmental Construction, Inc.'s request to withdraw their bid because of
clerical error in accordance with Public Contract Code Section 5101;
2. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney with Steve P. Rados, Inc. in the amount of
$3,248,950.00 and approve an additional $324,895.00 for construction - related
contingencies.
Authorize the City Manager to execute a standard Public Works Professional Services
Agreement in a form as approved by the City Attorney with AKM Consulting
Engineers in the amount of $354,480.00 for construction inspection and technical
support, and approve an additional $35,000 for related contingencies.
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Map of Project Area
FISCAL IMPACT: To be determined.
Amount Budgeted: $4,200,000.00
Additional Appropriation: No
Account Number(s):
FY 2015/16:
$2,199,000.00 from 502- 400 - 8204 -8650 (Sewer Enterprise
Fund, Pump Stations)
$676,000.00 from 502- 400 - 8204 -8647 (Sewer Enterprise
Fund, Sewer Main)
FY 2016/17:
$1,088,325.00 from Sewer Enterprise Fund, Capital
Improvement project (account number to be determined)
ORIGINATED BY: Lifan Xu, Principal Civil Engineer L,, Ar",.
REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director
APPROVED BY: Greg Carpenter, City Manager 7
102
BACKGROUND AND DISCUSSION:
On July 19, 2016, City Council approved plans and specifications for the Pump Station #1 and #7
Modification Improvement Project and authorized staff to advertise for the receipt of construction
bids. Recall that consolidation of Pump Stations #1 and #7 was identified in the City's Sewer
System Evaluation and Capacity Assurance Plan as a project priority for upgrading and
consolidation. Please note that staff evaluated the cost difference between simply upgrading both
stations and replacing their force mains in lieu of the consolidation option. We determined that
although the price for both options is similar, we could capitalize on other opportunities by
choosing the consolidation option. These opportunities include:
• By consolidating flows from pump station #7 to pump station #1, will we capitalize on
additional gravity flow, which in turn defers the need to open- trench replace a 55 -year old
force main pipe that is approximately 1/2 mile in length. Open trench excavation is
disruptive to residents, traffic flow, trash collection and street sweeping. Deferring the
need to open trench 2500' (for decades) eliminates a significant impact on our residents.
• Other needed pipe modifications will be made to improve gravity flow in discrete areas
between the Pump Station #1 and 0. Currently these locations serve only the Pump
Station 91 service area, but the modifications will help the overall flow of sewage.
• Decommissioning two force mains. The Pump Station #1 force main is currently located
under private property. It will be decommissioned and used only as an emergency relief
should the new #1 force main line experience a failure. The Pump Station #7 force main
will also be decommissioned and used as a back up for emergencies. The new #7 force
main will be reduced from 2500' down to approximately 50', making future upgrades much
less costly. Both line modifications will provide added redundancy to the system that we
do not have today.
Consolidation pump station #1 includes:
• Increasing storage capacity to better prepare for and accommodate increased flows
• Replacing old pumps and related equipment last refurbished in 1988
• Installing a backup diesel powered generator (none exists today)
• Upgrading the electrical control & telemetry systems (modernization)
• Realigned the force main pipe to eliminate the current pipe that traverses private property
(via an easement) and public property (Acacia Park).
Pump Station #7 work includes:
• Replacing old equipment that was last renovated in 1996
• Installing a new, much shorter force main
• Upgrading discrete areas to increase flow efficiency
Lastly, this award also includes replacement of a broken emergency generator for pump station #
4 (Kansas St. and Holly Ave.), which recently failed.
On August 23, 2016, the City Clerk received and opened five (5) bids as follows:
103
Shortly after the public bid opening, Environmental Construction, Inc. requested to be relieved
from their bid due to a significant clerical error in their bid, in accordance with Pubic Contract
Code 5101. The contractor entered the wrong number from their preparation sheet when they filled
out the bid. The mistake made the bid materially different than the contractor intended it to be and
the contractor had notified the City in writing within five working days in accordance with Public
Contract Code 5103. Staff notified the 2nd lowest responsible bidder, Steve P. Rados, Inc. and they
were in agreement to perform the work as well as honor their bid amount. Staff checked the
contractor's state license status, Department of Industrial Relations registration and references and
found that Steve P. Rados, Inc. has satisfactorily completed similar projects for other public
agencies.
Please note that the Kansas /Holly generator replacement work is approximately $150,000, and an
additional $200,000 is included for other identified pump station improvements such as pump
refurbishment and minor repairs that would otherwise be bid separately over the next year. This
leaves $2,898,950 for the consolidation of Pump Station #1 and #7.
Pump station construction is a much more complex undertaking than a many other routine public
works projects, and construction inspection often requires a team of experts in each specific area
rather than just one individual inspector. In addition to field excavation inspections, inspection
duties will also include document review, materials testing, geotechnical inspection, pump
equipment installation inspection, electrical inspection, pipeline inspection, and compaction
testing. AKM Consulting Engineers has immense experiences in pump station design, technical
support and inspection, and it was the design firm for the project's plan and specification. Thus
AKM has unique familiarity and knowledge of the project that no other firms possess.
Additionally, staff has utilized inspection services of AKM Consulting Engineers for several
similar projects and finds them to be exceptional in their daily oversight and documentation during
construction of the City's water and sewer projects. Staff has also verified that AKM's rates are
typical of the market for this type of inspection work.
Staff therefore recommends that City Council:
1. Approve Environmental Construction, Inc.'s request to withdraw its bid because of clerical
error in accordance with Public Contract Code Section 5101;
2. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, with Steve P. Rados, Inc. in the amount of $3,248,950.00
and approve an additional $324,895.00 for construction - related contingencies.
3. Authorize the City Manager to execute a standard Public Works Professional Services
Agreement, in a form appoved by the City Attorney, with AKM Consulting Engineers in
the amount of $354,480.00 for construction inspection and technical support, and approve
an additional $35,000 for related contingencies.
Any unspent sewer fund will be returned to the Sewer Enterprise Fund. Staff estimates the
following timeline for the project:
104
Bid
1.
Environmental Construction, Inc.
$2,830,878.00 (withdrew)
2.
Steve P. Rados, Inc.
$3,248,950.00
3.
PPC Construction, Inc.
$3,402,665.00
4.
Cora Constructors
$3,456,424.00
5.
Colich & Sons L.P.
$4,224,000.00
Shortly after the public bid opening, Environmental Construction, Inc. requested to be relieved
from their bid due to a significant clerical error in their bid, in accordance with Pubic Contract
Code 5101. The contractor entered the wrong number from their preparation sheet when they filled
out the bid. The mistake made the bid materially different than the contractor intended it to be and
the contractor had notified the City in writing within five working days in accordance with Public
Contract Code 5103. Staff notified the 2nd lowest responsible bidder, Steve P. Rados, Inc. and they
were in agreement to perform the work as well as honor their bid amount. Staff checked the
contractor's state license status, Department of Industrial Relations registration and references and
found that Steve P. Rados, Inc. has satisfactorily completed similar projects for other public
agencies.
Please note that the Kansas /Holly generator replacement work is approximately $150,000, and an
additional $200,000 is included for other identified pump station improvements such as pump
refurbishment and minor repairs that would otherwise be bid separately over the next year. This
leaves $2,898,950 for the consolidation of Pump Station #1 and #7.
Pump station construction is a much more complex undertaking than a many other routine public
works projects, and construction inspection often requires a team of experts in each specific area
rather than just one individual inspector. In addition to field excavation inspections, inspection
duties will also include document review, materials testing, geotechnical inspection, pump
equipment installation inspection, electrical inspection, pipeline inspection, and compaction
testing. AKM Consulting Engineers has immense experiences in pump station design, technical
support and inspection, and it was the design firm for the project's plan and specification. Thus
AKM has unique familiarity and knowledge of the project that no other firms possess.
Additionally, staff has utilized inspection services of AKM Consulting Engineers for several
similar projects and finds them to be exceptional in their daily oversight and documentation during
construction of the City's water and sewer projects. Staff has also verified that AKM's rates are
typical of the market for this type of inspection work.
Staff therefore recommends that City Council:
1. Approve Environmental Construction, Inc.'s request to withdraw its bid because of clerical
error in accordance with Public Contract Code Section 5101;
2. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, with Steve P. Rados, Inc. in the amount of $3,248,950.00
and approve an additional $324,895.00 for construction - related contingencies.
3. Authorize the City Manager to execute a standard Public Works Professional Services
Agreement, in a form appoved by the City Attorney, with AKM Consulting Engineers in
the amount of $354,480.00 for construction inspection and technical support, and approve
an additional $35,000 for related contingencies.
Any unspent sewer fund will be returned to the Sewer Enterprise Fund. Staff estimates the
following timeline for the project:
104
October, 2016 Project Award by City Council
December, 2016 Start Construction
October, 2017 Complete Construction
This work was identified and approved in FY 2015/16 and FY2016/17 budget as part of our Capital
Improvement Program project listing and will advance our ultimate goal to replace all of our aging
infrastructure.
105
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106
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 4, 2016
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding approval of ongoing professional service
agreements and blanket purchase orders for FY 2016 -2017 in excess of $25,000 for
various departments; and possible action to waive the formal bidding process and
authorize the continued purchase of various goods and services as described below.
(Fiscal Impact: Included in the FY 16 -17 Budget: General Fund $1,822,608 including
$5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A Fund $30,000;
Water Enterprise Fund $224,000; Wastewater (Sewer) Enterprise Fund $28,000; Golf
Course Enterprise Fund $96,000; Workers' Compensation Fund $100,681.50; Public
Works Full Time Salary Accounts General Fund, Water & Wastewater Enterprise Funds,
and 405 Facility Maintenance Funds $200,000)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to execute an amendment to Agreement No. 4095 with
High Point Strategies, LLC for City's advisors and advocate regarding issues relating
to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by
the City Attorney to (1) extend the term of the agreement to September 30, 2017; (2)
authorize payment for services up to $75,000 (General Fund); and (3) take such
additional, related, action that may be desirable.
(2) Authorize the City Manager to extend ongoing service agreements with Baker &
Taylor Information Services for supplying books and other library materials, and
issuance of blanket purchase order not to exceed $89,068 in FY 2016 -2017 (General
Fund and Library Developer Fees).
(3) Authorize the City Manager to extend contract #4729 to Innovative Interfaces, Inc.,
for library computer network system maintenance and issuance of blanket purchase
order not to exceed $29,454 (General Fund)
(4) Authorize the City Manager to extend ongoing service agreements with J. Lee
Engineering provides plan check and inspection consulting services for the Building
and Safety Division not to exceed $225,000 in FY 2016 -2017 (General Fund).
(5) Authorize the City Manager to extend ongoing service agreement with JAS to provide
plan check and inspection consulting services for the Building and Safety Division not
to exceed $60,000 in FY 2016 -2017 (General Fund).
(6) Authorize the City Manager to extend ongoing service agreement with Hayer
Consultants, Inc. to provide plan check, permitting staff, and inspection consulting
services for the Building and Safety Division not to exceed $65,000 in FY 2016 -2017
(General Fund).
Cpl
LC
107
(7) Authorize the City Manager to extend ongoing service agreement with Michael Baker
International to provide professional planning consulting and interim staffing
services for the City's Planning Division, not to exceed $147,000 in FY 2016 -2017
(General Fund).
(8) Authorize the City Manager to extend ongoing service agreements with Westchester
Medical Group /Center for Heart and Health to provide annual safety employees
fitness for duty and executive physical examinations not to exceed $40,000 in FY 2016-
2017 (General Fund).
(9) Authorize the City Manager to extend ongoing service agreement with York Risk
Services Group to administer workers' compensation claims not to exceed
$100,681.50 in calendar year 2017 (Workers' Compensation Fund).
(10) Authorize the El Segundo Fire Department to waive the bidding process per El Segundo
Municipal Code §1-7-10 to purchase medical and pharmaceutical supplies, and
piggyback on the City of El Cajon's Bound Tree Medical, Inc. ( "Bound Tree ") Bid
#005 -12, and authorize issuance of a blanket purchase order to Bound Tree for medical
and pharmaceutical supplies not to exceed $40,000 in FY 2016 -2017 (General Fund).
(11) Authorize the City Manager to amend the contract with All Cities Management
Services, Inc. for one -year to provide crossing guard services for the El Segundo
School District not to exceed $92,286 in FY 2016 -2017 (General Fund).
(12) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas &
Associates (Agreement #3313) to provide professional services related to sales and use
tax for an amount not to exceed $81,000 in FY 2016 -2017 (General Fund).
(13) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC
(Agreement #3399) to provide management services for The Lakes Golf Course for
an amount not to exceed $96,000 in FY 2016 -2017 (Golf Course Enterprise Fund).
(14) Authorize the City Manager to extend Agreement # 4096 with TruGreen Landcare
in a form approved by the City Attorney and issuance of a blanket purchase order to
provide weekly landscape services for an amount not to exceed $181,000 in FY 2016-
2017 (General Fund).
(15) Authorize the City Manager to issue a blanket purchase order for Agreement # 4699
with West Coast Arborist to provide tree maintenance services for amount not to
exceed $185,000 in FY 2016 -2017, with individual services billed based on the scope
of work requested. (General Fund).
$
(16) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and
equipment through the use of spot market purchasing in an amount not to exceed
$315,000 in FY 2016 -2017 (General Fund = $250,000; Asset Forfeiture Fund =
$13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater
(sewer) Enterprise Fund = $13,000).
(17) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in
an amount not to exceed $200,000 in total for the purchase of single jet water meters
for the City's water system in FY 2016 -2017 (Water Enterprise Fund).
(18) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a
division of Sully Miller Contracting Company in an amount not to exceed $30,000 for
the purchase of asphalt paving materials for Street Maintenance Division projects in
FY 2016 -2017 (General Fund).
(19) Authorize the issuance of a blanket purchase order to DataProse (Agreement # 3227)
to provide Water and Sewer divisions utility bill print and mail services for an amount
not to exceed $30,000 in FY 2016 -2017 (Water & Wastewater (sewer) Enterprise
Funds).
(20) Authorize the City Manager to extend the ongoing professional service Agreement
#4269 with Aerotek Professional Services for providing temporary staffing service
for the Public Works Department not to exceed $200,000 in FY 2016 -2017 (General
Fund, Water & Wastewater (sewer) Enterprise Funds, and Facility Maintenance Fund).
(21) Authorize the City Manager to amend contract #3957 with Galls LLC for purchasing
uniforms and equipment for the Police Department, not to exceed $60,000 in FY 2016-
2017 (General Fund).
(22) Authorize the City Manager to execute a one -year contract with Professional Account
Management, LLC for processing of parking citations /collections, not to exceed
$55,000 in FY 2016 -2017 (General Fund).
(23) Authorize the issuance of a blanket purchase order to Dooley Enterprises (Dooley),
for the purchase of Winchester Ammunition. Dooley Enterprises supplies duty and
training ammunition, not to exceed $40,000 in FY 2016 -2017 (General Fund).
(24) Authorize the City Manager to execute a one -year contract amendment and /or purchase
order with Tyler Technologies for annual software licensing, maintenance, and
support not to exceed $43,800 in FY 2016 -2017 (General Fund).
(25) Authorize the City Manager to execute a one -year contract and /or blanket purchase
order with Active Network for annual licensing, maintenance and support not to
exceed $34,000 in FY 2016 -2017 (General Fund).
WE
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Included in Adopted Budget
Amount Budget: $2,482,489.50
Additional Appropriation: No (included in the adopted FY 16/17 Budget)
Account Number(s): See "Schedule A - Summary of Accounts"
ORIGINATED BY: Maria L. Cerritos, Purchasing Agent %11lC
REVIEWED BY: Joseph Lillio, Finance Director 4L/
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
CITY MANAGER
91 - High Point Strategies, LLC
High Point Strategies, LLC. will continue working on behalf of the City as its advisors and
advocate for the City regarding issues relating to Los Angeles World Airports (LAWA) and Los
Angeles International Airport (LAX), and the Federal Aviation Administration, transportation
issues relating to the Metropolitan Transportation Authority, or assisting with the City's
relationship with other City and County of Los Angeles agencies.
This amendment is to extend the Agreement in terms through September 30, 2017 not to exceed
$75,000. Account Number: 001 - 400 - 2101 -6407 (General Fund).
10 1 i::: 1
#2 - Baker and Taylor
Baker and Taylor, the Library's leading supplier of books, music, books on CD, DVD's, E -books
and other items, offers substantial savings up to 45% under retail cost. Appropriations are being
requested for the following accounts for fiscal year 2016 -2017:
001 - 400 - 6104 -5501
Adult Materials
$51,562
001- 400 - 6103 -5505
Youth Materials
$24,400
001 - 400 - 6103 -5507
School Library Materials
$ 3,200
001 - 400 - 6104 -6277
Title Source Subscript. & Axis 360 Hosting $ 4,906
001 - 253- 0000 -1253
Axis E -books
$ 5.000
$89,068
#3 - Innovative Interfaces Inc.
Innovative Interfaces Inc. provides maintenance of the Library's online network system for
cataloging, circulation, patron access to materials, archive collections and administrative
functions in the amount of $29,454 for FY 2016 -2017. Account number 001 - 400 - 6104 -6217
(General Fund).
110
PLANNING AND BUILDING SAFETY
#4 -J. Lee Enp_incerinf;
J. Lee Engineering provides plan check and inspection consulting services for the Building and
Safety Division. These services are utilized when workload exceeds the level that would
preclude City staff from meeting customer service expectations. Not to exceed the amount
$225,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund).
#5 - JAS
JAS provides code enforcement, plan check and inspection consulting services for the Building
and Safety Division. These services are utilized when workload exceeds the level that would
preclude City staff from meeting customer service expectations. Not to exceed the amount
$60,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund)
96 — 1 -laver C misultants, Inc.
Extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check,
permitting staff, and inspection consulting services for the Building and Safety Division not to
exceed $65,000 in FY 2016 -2017 (General Fund). 001 - 400 - 2403 -6214 in the amount of $65,000
(General Fund)
97 — Michael Baker International
Michael Baker International provides professional planning and interim staffing services for the
Planning Division. These services are utilized when workload exceeds the level that would
preclude City staff from meeting customer service expectations. Not to exceed the amount
$147,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund)
HUMAN RESOURCES
#8 - Westchester Medical Group /Center for Heart and Health
The City has a longstanding relationship with Westchester Medical Group /Center for Heart and
Health to provide Safety employees annual Fitness for Duty and Executive physical examinations.
This long standing physical examination program continues to meet or exceed staff's expectations.
Westchester Medical Group /Center for Heart and Health is also distinguished by their extensive
involvement with public sector clients.
The total cost for FY 16/17 is not to exceed $40,000 for annual safety employee Fitness for Duty
examinations and other Physical examinations. Account number: 001 - 400 - 2506 -6214 (General
Fund).
#9 - York Risk Services Group, Inc.
111
YORK Risk Services Group, Inc. (formerly SCRMA — Southern California Risk Management
Associates, Inc.) has served as the third -party administrator (TPA) for workers' compensation
claims since 1988. Following a formal request for proposal process from seven firms in 2008, the
City awarded the contract to YORK Risk Services Group, Inc. The following selection criteria
was considered in continuing to use YORK Risk Services Group, Inc. as the TPA for Workers'
Compensation claims:
• Established record of consistent professional service and reputation within the industry
• High quality references from public entities, particularly full service municipalities
• Staffing and experience levels
• Cost effectiveness of medical and legal cost and legal cost containment services and
activities
• Overall cost - benefit advantages
The contract between the City and YORK Risk Services Group, Inc. has an option to extend for
two additional years beginning within the FY 2013 -2014. The City has chosen to extend the
contract in one -year increments and is currently extending the contract for the 2017 calendar year.
The amendment to this contract for the period January 1, 2017 through December 31, 2017 is not
to exceed $100,681.50. Account number: 603 - 400 - 2321 -6214 (Workers' Compensation Fund).
FIRE DEPARTMENT
#10_- _Bound Tree Medical, Inc.
The El Segundo Fire Department has been purchasing and storing paramedic medical supplies
since 1998 as mandated by the County of Los Angeles, Emergency Medical Services Agency.
For eight years, the Fire Department utilized Bound Tree for paramedic medical supplies through
a piggyback on an existing competitively bid award. In 2005, staff recommended a change in
vendors due to supply availability issues and billing problems. Since that time, Bound Tree has
significantly improved its service and has streamlined their ordering process which is integrated
with the Department's internal process. In addition to favorable pricing and timely deliveries,
Bound Tree has since expanded their inventory and offers a full range of pharmaceutical supplies
which allows the Fire Department to consolidate these types of purchases and receive better pricing
with a single vendor.
The El Segundo Fire Department recommends that the City Council waive the formal bidding
process per El Segundo Municipal Code § 1 -7 -10 to purchase medical and pharmaceutical supplies,
and piggyback on the formal, competitive bid used by the City of El Cajon. Account number: 001-
400- 3203 -5204 in the amount of $40,000 for FY 2016 -2017 (General Fund).
FINANCE
#11 - AU Cities Management Services. Inc.
On September 16, 2008, City Council approved an appropriation for ESUSD crossing guard
services under Special Orders of Business, Item #6 within the 2008 -2009 Budget Appropriations.
This contract includes 6 crossing guards for a total of 5,400 hours. The contract is expected to be
renewed year to year as long as ACMS performance meets the City's and ESUSD's expectations.
112
The annual cost of funding service this contract is not to exceed $92,286 for fiscal year 2016 -2017.
Account number: 001 - 400 - 2901 -6405 (General Fund).
#12 — Hinderliter De Llamas & Associates
On April 01, 2004, the City entered into a Professional Services Agreement #3313 with Hinderliter
De Llamas & Associates (HDL) to provide services to generate additional sales and use tax
revenue for the City of El Segundo. Services include sales tax and economic analysis, allocation
audit and recovery, and ongoing consultation. HDL receives 15% of any new and /or use tax
revenue received by the City as a result of audit and recovery work. The amount for the purchase
order for FY 16/17 issued to HDL is not to exceed $81,000. Account number: 001 - 400 - 2501 -6214
(General Fund).
RECREATION & PARKS
913 - Lane Donovan Partners, LLC
On October 22, 2004, the City entered into a Management Agreement #3399 with Lane Donovan
Partners for $108,000 a year to operate and maintain The Lakes at El Segundo. On April 16, 2013,
City Council approved one of Lane Donovan's budget cut proposals of $12,000 by reducing the
management fee. The amount for the contract and purchase order for FY 16/17 issued to Lane
Donovan is not to exceed $96,000. Account number: 503- 400 -5301 -6214 (Golf Course Enterprise
Fund).
#14 - TruGreen Landcare
On October 19, 2010, the City Council awarded the lowest bid for landscape maintenance services
to TruGreen Landcare for three years (Consent Agenda Item #5). Under City's Agreement #4096,
the annual cost is $137,322 for bi- weekly services or $153,504 for weekly services. The services
include 12 parks, 5 median strips, Richmond School Field, Fire Station #2, Douglas underpass,
City Maintenance Facility, and The Lakes parking lot and frontage. In FY 13/14, contract was
amended to include maintenance services on Maple Ave. median for $6,000 per fiscal year. In FY
14/15 the Department requested additional weekly landscape services for the medians of Grand
Ave. between Sepulveda Blvd. and Nash St., and Continental between El Segundo Blvd. and
Mariposa Ave, for $1,000 per month.
Staff recommends renewing the contract for one year, including a 5% increase. The amount for
the contract and purchase order for FY 16/17 is not to exceed $181,000. Account number: 001-
400 -5102 -6206 (General Fund).
#15 - West Coast Arborist
On October 21, 2014, the City Council awarded a contract for tree maintenance and removal
services to West Coast Arborist for three years (Consent Agenda Item #7). Under City's
Agreement #4699, the annual cost is not to exceed $175,000, with individual services billed based
on the scope of work requested.. On June 7, 2016 West Coast Arborist requested a 10% percent
increase for the remaining three years of our current agreement. Such increase is due to a new
prevailing wage determination by the State Department of Industrial Relations.
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Staff recommends the amount for the contract and purchase order for FY 16/17 is not to exceed
$185,000. Account number: (001 - 400 -5102 -6206 General Fund).
PUBLIC WORKS
#16 - Fuel for City Vehicles and Equipment
Generally, fuel is purchased either through spot market purchases or long -term contracts. Spot
purchasing consists of shopping around each time fuel is needed and purchasing fuel from the
lowest priced vendor. This type of purchasing usually occurs when the fuel market is volatile as
it has been for the last three years. During periods of stability, agencies enter into long -term fuel
contracts. Pricing under long -term contact is tied to a published fuel price baseline plus a
markup. The volatility in the market has forced vendors to significantly raise this markup, making
long -term contracts unattractive. Under the City's last long -term contract through Los Angeles
Metropolitan Public Purchasing Agents' Cooperative ( LAMPPAC), there was virtually no
markup. When that contract expired in September 2005, the fuel market was quite volatile and
City Council authorized staff to purchase gasoline and diesel fuel through the use of spot market
purchases.
Many agencies including Cities of Manhattan Beach, Redondo Beach and Hawthorne have opted
to purchase fuel through spot purchases in lieu of entering into long -term contracts since the
expiration of the LAMPPAC contract. Staff continuously monitors long -term contracts available
in the industry.
Pursuant to El Segundo Municipal Code (ESMC) § 1 -7 -10, relating to purchases and supplies, the
City Council may at any time, by a majority vote and without amending the ESMC, waive
purchasing procedures or alter proceedings to fit a specific purchase, when the waiver is not in
violation of State law. Spot purchasing is the sort of modified purchasing arrangement that
requires such a waiver by Council. It is possible that the total of purchases from any one vendor
may exceed $25,000; therefore, Council approval of spot purchasing is requested. The City is
budgeting $315,000 for Fiscal Year 2016 -2017 in accounts:
001 - 400 - 4601 -5215 in the amount of $250,000 (General Fund)
109 - 400 - 3105 -5215 in the amount of $13,000 (Police - Asset Forfeiture Fund)
112 - 400 -5292 -5215 in the amount of $30,000 (Prop "A" Fund)
501- 400 - 7102 -5215 in the amount of $9,000 (Water Enterprise Fund)
502- 400 - 4301 -5215 in the amount of $13,000 (Wastewater (sewer) Enterprise Fund)
#17 - Water Meters — Meti•on Farnier & Actaris
The City's water distribution system includes approximately 250 large commercial compound
water meters three to eight inches in diameter. As large meters age, they become less accurate and
tend to register water usage that is below actual consumption. It is common in the water industry
to replace older large meters as they are typically the greatest source of unbilled water or lost
water. When meters are replaced, the Water Division installs single jet water meters rather than
compound water meters. The single jet meters provide increased metering accuracy, excellent low
flow registration, and less maintenance part. The cost to replace each meter ranges from $2,000
to $5,000, dependent upon size.
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Staff plans to continue replacing failing meters in FY 2016 -2017 and recommends continuing to
purchase meters from Metron Farnier & Actaris, the only two vendors that supply this type of
meter, in an amount not to exceed $200,000 in total. Account number: 501- 400 - 7201 -5207 (Water
Enterprise Fund).
#18- Asphalt Paving Materials — Blue Diamond Materials
The Street Maintenance Division repairs approximately 50,000 square feet of pavement annually.
Pavement repair work includes potholes, pavement failures, repairs from tree root damage, utility
cuts, general street repairs throughout the City and preparation for slurry seal projects. Through
the Fiscal Year 2016 -2017 budget process, $30,000 was budgeted for the annual expenditure of
asphalt paving materials.
Street Maintenance Division personnel drive a City dump truck to retrieve asphalt paving
materials. There are three local vendors that supply the materials.
Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate
market. The pricing for asphalt concrete in the table above was based on a spot market quote on
August 17, 2016.
Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond
Materials, on a single- source basis, in an amount not to exceed $30,000 for the following reasons:
1. Closer proximity to City reduces staff driving time, fuel and liability
2. Availability of materials — two locations
3. Lowest overall cost when factoring in travel time costs and staff downtime
4. Reduced temperature loss from being transported shorter distances
At this time, Blue Diamond Materials is the more reasonable choice based upon pricing, proximity
and availability. Staff will continue to monitor asphalt concrete prices and return to Council if a
change in vendors is warranted. Account number: 001 - 400 - 4202 -5204 (General Fund).
#19 - DataProse
DataProse, Inc. provides print and mailing services to the City for Water and Wastewater (sewer)
Utility billings. For FY 2016 -2017, staff recommends amending Agreement # 3227, to reflect a
not to exceed amount of $30,000, broken down as follows:
Professional Services:
• 501- 400 - 7102 -6206 = $5,850 (Water Enterprise Fund)
• 502- 400 - 4301 -6206 = $5,850 (Wastewater (sewer) Enterprise Fund)
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Location
Miles from City
C -2 Asphalt
Concrete /Ton
All American Asphalt
Westminster
27
$82.00
Blue Diamond
Materials
Inglewood & Southgate
5 & 17
$65.00 - $72.50
Vulcan Materials
Los Angeles
19
$68.00 - $78.00
Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate
market. The pricing for asphalt concrete in the table above was based on a spot market quote on
August 17, 2016.
Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond
Materials, on a single- source basis, in an amount not to exceed $30,000 for the following reasons:
1. Closer proximity to City reduces staff driving time, fuel and liability
2. Availability of materials — two locations
3. Lowest overall cost when factoring in travel time costs and staff downtime
4. Reduced temperature loss from being transported shorter distances
At this time, Blue Diamond Materials is the more reasonable choice based upon pricing, proximity
and availability. Staff will continue to monitor asphalt concrete prices and return to Council if a
change in vendors is warranted. Account number: 001 - 400 - 4202 -5204 (General Fund).
#19 - DataProse
DataProse, Inc. provides print and mailing services to the City for Water and Wastewater (sewer)
Utility billings. For FY 2016 -2017, staff recommends amending Agreement # 3227, to reflect a
not to exceed amount of $30,000, broken down as follows:
Professional Services:
• 501- 400 - 7102 -6206 = $5,850 (Water Enterprise Fund)
• 502- 400 - 4301 -6206 = $5,850 (Wastewater (sewer) Enterprise Fund)
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Postage:
• 501- 400 - 7102 -6253 = $9,150 (Water Enterprise Fund)
• 502- 400 - 4301 -6253 = $9,150 (Wastewater (sewer) Enterprise Fund)
#20 — Aerotek Professional Services
Aerotek has provided temporary staffing for Public Works Department on an annual basis since
2012 under agreement #4269, which expires on 9/30/2016. For FY 2016 -2017, staff recommends
awarding a professional service agreement with Aerotek to provide temporary staffing services
needed by Public Works Department in an amount not to exceed $200,000. Savings from various
full -time salaries accounts in Public Works Department will be used to fund this contract in FY
2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and 405 Facility
Maintenance Funds).
Account number: 405- 400 - 0000 -6215
POLICE DEPARTMENT
#21— Galls, LLC
Galls, LLC provides uniforms and equipment to the Police Department. Galls, LLC is the only
physical location that provides in -house tailoring, embroidery and distribution of equipment in the
State of California. Galls, LLC provides uniforms and equipment to the department, not to exceed
$60,000 in FY 2016/2017. Account number: 001 - 400 - 3101 -4215 (General Fund)
#22 — Professional Account Management LLC
Professional Account Management LLC (Formerly Duncan Solutions) provides a maintenance
contract for the Police Department Traffic Division's Processing system. This system is utilized
by parking personnel to issue parking citations. Professional Account Management LLC also
provides a collection service for delinquent parking citations not to exceed $55,000 in fiscal year
2016 -2017. Account number: 001 - 400 - 3101 -6206 (General Fund)
#23 - Dooley Enterprises {Dooley)
Dooley provides Winchester Ammunition to the Police Department. Dooley is the only factory
authorized law enforcement distributor in the State of California to sell Winchester Ammunition.
Dooley supplies duty and training ammunition to the department, not to exceed $40,000 in FY
2016/2017. Account number: 001 - 400 - 3101 -5217 (General Fund)
#24 - Tyler Technologies Eden Financial Management System
The City utilizes Tyler Technologies financial software to manage the City's General Ledger,
Accounts Receivable, Accounts Payable, Payroll, and Human Resources. This item is for annual
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licensing, maintenance, and support of these systems. The total cost will not exceed $43,800 for
FY 2016 -2017. Account number: 001 - 400 - 2505 -6217 (General Fund)
#25 - Active Network
The vendor provides the Class Cashier & Scheduling for the city -wide program. This item is for
annual licensing, maintenance and support of these systems. The total cost will not exceed $34,000
in FY 2016 -2017. Account number: 001 - 400 - 2505 -6217 (General Fund)
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Blanket PO Summary of Accounts
Schedule A
Ref # Account Number
001 - 400 - 3203 -5204
City Manager
40,000.00
1 001 - 400 - 2101 -6407
High Point Strategies, LLC
Library
Galls, LLC
2 001 - 400 - 6103 -5505
Baker & Taylor
001 - 400 - 6103 -5507
Baker & Taylor
001 - 400 - 6104 -5501
Baker & Taylor
001 - 400 - 6104 -6277
Baker & Taylor
001 - 253 - 0000 -1253
Baker & Taylor
Baker & Taylor Total
Active Network
3 001 - 400 - 6104 -6217
Innovative Interfaces, Inc
Planning & Building
96,000.00
4 001 - 400 - 2403 -6214
J. Lee Engineering
5 001 - 400 - 2403 -6214
JAS
6 001 - 400 - 2403 -6214
Hayer Consultants, Inc.
7 001 - 400 - 2403 -6214
Michael Baker International
Human Resources
8 001 - 400 -2506 -6214
Westchester Medical Group
9 603 - 400 - 2321 -6214
York Risk Services Group, Inc
Fire
Amount
75,000.00
24,400.00
3,200.00
51,562.00
4,906.00
5,000.00
89,068.00
29,454.00
225,000.00
60,000.00
65,000.00
147,000.00
40,000.00
100,681.50
10
001 - 400 - 3203 -5204
Bound Tree Medical, Inc
40,000.00
Finance
21 001 - 400 - 3101 -4215
Galls, LLC
11
001 - 400 - 2901 -6405
All Cities Management Services, Inc
92,286.00
12
001 - 400 - 2501 -6214
Hinderliter De Llamas & Associates
81,000.00
Recreation
& Parks
25 001 - 400 - 2505 -6217
Active Network
13
503 - 400 - 5301 -6214
Lane Donovan Partners, LLC
96,000.00
14
001 - 400 - 5102 -6206
TruGreen Landcare
181,000.00
15
001 - 400 - 5102 -6206
West Coast Arborist
185,000.00
Public Works
16
001 - 400 - 4601 -5215
Fuel for City Vehicles and Equipment
250,000.00
109 - 400 - 3105 -5215
13,000.00
112 -40- 5292 -5215
30,000.00
501 - 400 - 7102 -5215
9,000.00
502 - 400 - 4301 -5215
13,000.00
Fuel Total
315,000.00
17
501 - 400 - 7201 -5207
Water Meter - Metron Farnier & Actaris
200,000.00
18
001 - 400 - 4202 -5204
Asphalt Paving Materials - Blue Diamond Materials
30,000.00
19
501 - 400 - 7102 -6206
DataProse,lnc
5,850.00
502 - 400 - 4301 -6206
5,850.00
501 - 400 - 7102 -6253
9,150.00
502 - 400 - 4301 -6253
9,150.00
DataProse Total
30,000.00
20 405 - 400 - 0000 -6215
AeroTek Professional Staffing Services
200,000.00
Police
21 001 - 400 - 3101 -4215
Galls, LLC
60,000.00
22 001 - 400 - 3101 -6206
Professional Account Management LLC
55,000.00
23 001 - 400 - 3101 -5217
Dooley Enterprises
40,000.00
24 001 - 400 - 2505 -6217
Tyler Technologies Eden Financial Management Systems
43,800.00
25 001 - 400 - 2505 -6217
Active Network
34,000.00
TOTAL 2,514,289.50
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