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2016 Oct 04 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 04, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -2- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter 1. Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter 2 E CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Executive and Management/Confidential; City Employees Association. Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 3 3 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 04, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Eric Jay, St. Johns Luthern Church PLEDGE OF ALLEGIANCE — Council Member Mike Dugan H M PRESENTATIONS a) Presentation — Dr. Wanda Austin, Aerospace Corporation b) Proclamation — Fire Prevention Week c) Presentation — Introduction of Recently Hired Police and Fire Department Personnel d) Presentation — City of El Segundo, Volunteer Recognition Event ROLL CALL PUBLIC COMMUNICATIONS — (Related t© City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 5 6i 1. Consideration and possible action to approve the following staff augmentations within the Public Works Department: 1) reclassify a Principal Civil Engineer position to City Engineer and 2) approve the addition of one equipment Mechanic 1 /II position. (Fiscal Impact: $114,997.00) Recommendation — 1) Approve the reclassification of a Principal City Engineer position to a City Engineer position; 2) Approve the addition of one Equipment Mechanic 1 /11 position; 3) Alternatively, discuss and take other possible action related to this item. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to receive and file the Capital Improvement Program Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year. (Fiscal Impact: None) _ Recommendation — 1) Receive and File the Capital Improvement Program Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year; 2) Alternatively, discuss and take other possible action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 3013012 through 3013232 on Register No. 24 in the total amount of $1,329,817.47 and Wire Transfers from 9/12/16 through 9/25/16 in the total amount of $3,025,663.23. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Regular City Council Meeting Minutes of September 20, 2016 and Special Meetina Minutes of September 28. 2016. Recommendation — Approval. t C: 5. Consideration and possible action regarding authorizing the Police Department to 1) purchase four (4) new 2017 Ford Explorer Police Interceptor vehicles under an existing contract from Bob Wondries Ford, Wondries Fleet Group. The City's purchase would "piggy- back" on an existing Los Angeles County Sheriff PO # 16361257 -1; 2) implement the early replacement of an additional eight (8) patrol units in 2017 and 3) authorize the City Manager or designee to either sell or auction the department's used patrol fleet. _(Fiscal Impact: $$211,400.00) Recommendation — 1) Authorize the Police Department to replace four (4) 2011 Ford Crown Victorias which are due or overdue for replacement with four (4) new 2017 Ford Explorer Police Interceptors; 2) Pursuant to El Segundo Municipal Code 1 -7 -10, authorize the City Manager to issue a purchase order piggybacking on an existing Los Angeles County Sheriffs Department contract to purchase and equip four (4) new 2017 Ford Explorer Police Interceptor vehicles in an amount not to exceed $211,400; 3) Authorize the City Manager or designee to either sell or auction the department's used patrol fleet; 4) Approve the Police Department's recommendation to proceed with the early replacement of an additional eight (8) Ford Crown Victoria patrol units in 2017 following closeout of 2015/16 fiscal year and confirmation of available funds to cover the estimated shortfall of $46,800; 5) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to adopt Ordinance No. 1521 amending the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non - street front uses; and (3) design review process of projects in the DSP; and amending El Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo. (Fiscal Impact: None). Recommendation — 1) Waive second reading and adopt Ordinance No. 1521 for Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14- 01, and Zone Text Amendment No. ZTA 16 -03; 2) Alternatively, discuss and take other possible action related to this item 7 7 7. Consideration and possible action to 1) grant Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101, 2) award a standard Public Works Contract to the second lowest bidder, Steve P. Rados, Inc., for the Pump Station #1 & #7 Modification Improvement, Project No. PW 16 -07 and 3) award a standard Public Works Professional Services Agreement to AKM Consulting Engineers for construction inspection services. (Fiscal Impact: $3,963,325.00 Recommendation — 1 Grant Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101; 2) Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney with Steve P. Rados, Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for construction - related contingencies; 3) Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $354,480.00 for construction inspection and technical support, and approve an additional $35,000 for related contingencies; 4) Alternatively, discuss and take other possible action related to this item. 8. Consideration and possible action regarding approval of ongoing professional service agreements and blanket purchase orders for FY 2016- 2017 in excess of $25,000 for various departments; and possible action to waive the formal bidding process and authorize the continued purchase of various goods and services as described below. (Fiscal Impact: Included in the FY 16 -17 Budget: General Fund $1,822,608 including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A Fund $30,000; Water Enterprise Fund $224,000; Wastewater (Sewer) Enterprise Fund $28,000; Golf Course Enterprise Fund $96,000; Workers' Compensation Fund $100,681.50; Public Works Full Time Salary Accounts General Fund, Water & Wastewater Enterprise Funds, and 405 Facility Maintenance Funds $200,000) Recommendation — (1) Authorize the City Manager to execute an amendment to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to September 30, 2017; (2) authorize payment for services up to $75,000 (General Fund); and (3) take such additional, related, action that may be desirable. (2) Authorize the City Manager to extend ongoing service agreements with Baker & Taylor Information Services for supplying books and other library materials, and issuance of blanket purchase order not to exceed $89,068 in FY 2016 -2017 (General Fund and Library Developer Fees). n. FQ (3) Authorize the City Manager to extend contract #4729 to Innovative Interfaces, Inc., for library computer network system maintenance and issuance of blanket purchase order not to exceed $29,454 (General Fund) (4) Authorize the City Manager to extend ongoing service agreements with J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division not to exceed $225,000 in FY 2016 -2017 (General Fund). (5) Authorize the City Manager to extend ongoing service agreement with JAS to provide plan check and inspection consulting services for the Building and Safety Division not to exceed $60,000 in FY 2016 -2017 (General Fund). (6) Authorize the City Manager to extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division not to exceed $65,000 in FY 2016 -2017 (General Fund). (7) Authorize the City Manager to extend ongoing service agreement with Michael Baker International to provide professional planning consulting and interim staffing services for the City's Planning Division, not to exceed $147,000 in FY 2016 -2017 (General Fund). (8) Authorize the City Manager to extend ongoing service agreements with Westchester Medical Group /Center for Heart and Health to provide annual safety employees fitness for duty and executive physical examinations not to exceed $40,000 in FY 2016 -2017 (General Fund). (9) Authorize the City Manager to extend ongoing service agreement with York Risk Services Group to administer workers' compensation claims not to exceed $100,681.50 in calendar year 2017 (Workers' Compensation Fund). (10) Authorize the El Segundo Fire Department to waive the bidding process per El Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket purchase order to Bound Tree for medical and pharmaceutical supplies not to exceed $40,000 in FY 2016 -2017 (General Fund). (11) Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for one -year to provide crossing guard services for the El Segundo School District not to exceed $92,286 in FY 2016 -2017 (General Fund). 9 (12) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement #3313) to provide professional services related to sales and use tax for an amount not to exceed $81,000 in FY 2016 -2017 (General Fund). (13) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement #3399) to provide management services for The Lakes Golf Course for an amount not to exceed $96,000 in FY 2016 -2017 (Golf Course Enterprise Fund). (14) Authorize the City Manager to extend Agreement # 4096 with TruGreen Landcare in a form approved by the City Attorney and issuance of a blanket purchase order to provide weekly landscape services for an amount not to exceed $181,000 in FY 2016 -2017 (General Fund). (15) Authorize the City Manager to issue a blanket purchase order for Agreement # 4699 with West Coast Arborist to provide tree maintenance services for amount not to exceed $185,000 in FY 2016 -2017, with individual services billed based on the scope of work requested. (General Fund). (16) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $315,000 in FY 2016 -2017 (General Fund = $250,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). (17) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in an amount not to exceed $200,000 in total for the purchase of single jet water meters for the City's water system in FY 2016 -2017 (Water Enterprise Fund). (18) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company in an amount not to exceed $30,000 for the purchase of asphalt paving materials for Street Maintenance Division projects in FY 2016 -2017 (General Fund). (19) Authorize the issuance of a blanket purchase order to DataProse (Agreement # 3227) to provide Water and Sewer divisions utility bill print and mail services for an amount not to exceed $30,000 in FY 2016 -2017 (Water & Wastewater (sewer) Enterprise Funds). (20) Authorize the City Manager to extend the ongoing professional service Agreement #4269 with Aerotek Professional Services for providing temporary staffing service for the Public Works Department not to exceed $200,000 in FY 2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and Facility Maintenance Fund). 10 (21) Authorize the City Manager to amend contract #3957 with Galls LLC for purchasing uniforms and equipment for the Police Department, not to exceed $60,000 in FY 2016 -2017 (General Fund). (22) Authorize the City Manager to execute a one -year contract with Professional Account Management, LLC for processing of parking citations /collections, not to exceed $55,000 in FY 2016 -2017 (General Fund). (23) Authorize the issuance of a blanket purchase order to Dooley Enterprises (Dooley), for the purchase of Winchester Ammunition. Dooley Enterprises supplies duty and training ammunition, not to exceed $40,000 in FY 2016 -2017 (General Fund). (24) Authorize the City Manager to execute a one -year contract amendment and /or purchase order with Tyler Technologies for annual software licensing, maintenance, and support not to exceed $43,800 in FY 2016 -2017 (General Fund). (25) Authorize the City Manager to execute a one -year contract and /or blanket purchase order with Active Network for annual licensing, maintenance and support not to exceed $34,000 in FY 2016 -2017 (General Fund); F. NEW BUSINESS G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Mayor Pro Tern and Council Member Brann Council Member Brann — 11 11 Council Member Pirsztuk — Council Member Dugan — Mayor Pro Tern Boyles — Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se g.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: ''-,q - j 69 TIME: '� j��; O NAM E:V j� 12 12 Presentation Dr. Wanda Austin Aerospace Corporation 13 City of el begunbo, California rottamatt"On WHEREAS, home fires killed more than 2,745 people in the United States in 2014, according to the latest research from the nonprofit National Fire Protection Association (NFPA), and fire departments in the United States responded to an estimated 367,500 home fires; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, three out of five home fire deaths in 2009 to 2013 were caused by fires in homes with no smoke alarms or no working smoke alarms; and WHEREAS, when smoke alarms should have operated but did not do so it was usually because batteries were missing, disconnected, or dead; and WHEREAS, half of home fire deaths result from fires reported at night between 11 p.m. and 7 a.m. when most people are asleep; and WHEREAS, Residents should replace smoke alarms every ten years and install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, The El Segundo Fire Department, which is dedicated to the safety of life and property from the devastating effects of fires and other emergencies, is joined by concerned citizens of our community, as well as businesses, the school district, service clubs and other organizations, in its fire safety efforts. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, in commemoration of the great Chicago Fire of 1871, which killed 250 persons, left 100,000 homeless, and destroyed more that 17,400 buildings, and in order to raise the awareness in the community of the importance of practicing fire prevention and fire safety to avoid needless loss of property and life, do hereby proclaim the week of October 9 through October 15, 2016 as: FIRE PREVENTION 11V�s°tly FURTHER, the Mayor and Members of the City Council join Fire Chief Christopher Donovan in inviting the El Segundo community to observe Fire Prevention Week by practicing fire prevention and fire safety year -round and liceding the message "Don't 'Wait — Check the Date! Replace Smoke Alarms Every 10 Year,,;!" WayorSuzanne Fuentes 911ayor Tro 7em (Drew Boyfes Councif9Kember 91ichae( Dugan CouneifW ember CaroC Pi'rsztuk Councif9ilember Don Brann 14 Presentation Introduction of Recently Hired Police and Fire Department Personnel 15 Presentation City of El Segundo Volunteer Recognition Event 16 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 4, 2016 AGENDA HEADING: Unfinished Business Consideration and possible action to approve the following staff augmentations within the Public Works Department: 1) reclassify a Principal Civil Engineer position to City Engineer and 2) approve the addition of one Equipment Mechanic I /II position. (Fiscal Impact: $114,997.00 ) RECOMMENDED COUNCIL ACTION: 1. Approve the reclassification of a Principal City Engineer position to a City Engineer position 2. Approve the addition of one Equipment Mechanic I /II position. 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Vehicle Allocation Spreadsheet (to be provided separately) Non - rolling Stock Equipment Replacement Spreadsheet Staff Workload Spreadsheet FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $114,997.( Additional Appropriation: N/A Account Number(s): $87,420.00 $13,789.00 $6,894.00 $6,894.00 )0 001 - 400 - 4601 -4101 (Public Works Equipment Maintenance) 001 - 001 - 4101 -4101 (Public Works Engineering) 001 -501- 7102 -4101 (Water Enterprise Fund) 001 -502- 4301 -4101 (Sewer Enterprise Fund) ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager ) BACKGROUND AND DISCUSSION: During Strategic Planning, the Public Works Department proposed several staffing modifications to better align and address the workload facing Public Works. During the ensuring budget discussions, City Council requested a more detailed analysis of the need for the staffing requests. This staff report provides a detailed summary of the need for these two positions as follows: City Engineer Justification: For more than a decade, the Engineering Division staff included one engineering technician and three engineers, who collectively were responsible for implementing capital projects and carrying out the other functions of the Engineering Division. Following the economic downturn of 2009, the Assistant City Engineering position was frozen and eventually eliminated, leaving only two engineers to implement projects. Correspondingly, the Capital Improvement Project 17 (CIP) program was significantly reduced in project and scope, and implementation of projects slowed down. Several years later, in 2013, City Council approved the Department's request to restore the lost engineering position with a downgraded a Principal Engineer position utilizing water and sewer enterprise funds such that there would be no impact on the general fund. This restored position helped jump start much needed water and sewer infrastructure replacements and renovations. Following the start of the economic recovery in 2014, City Council allocated significant general fund dollars toward CIP projects, with an amount totaling $3.2 million. This was in addition to the $6 -8 million planned for other enterprise and grant related projects. Recognizing the need for additional resources to implement the growing list of projects, City Council allocated an additional 2 Senior Engineers to the Division — one using enterprise funds and one using general fund dollars. City Council also approved Public Works' request to hire a dedicated plan checker due to the significant increase in development that has occurred in El Segundo. This position provides significant support to the missions of the Planning and Building Safety Department. Lastly, City Council approved restoration of the Public Works Inspector position, a position also lost in 2009 during the economic downturn. Since 2013, the overall growth in the Engineering Division has increased from three (3) people to a staff of eight (8). Note that the Department Director has served as the defacto City Engineer, a structure not uncommon for small engineering groups. However, with the growth in the Division and implementation of more than active 30 projects, it has become infeasible for the Director to continue to serve as the Engineering Division's City Engineer and also oversee three other Divisions within Public Works. The demand in Engineering is now so great that other Public Works Division no long receive the attention that is needed to ensure staff accountability, solve basic challenges, respond to legal issues, etc. In addition, the Director now has extremely limited availability to track grants and address the larger legal, local and regional issues facing Public Works. Under the current Public Works structure, the Director has 12 direct reports and a total department staff of 48. As a comparison, the other department directors have anywhere from two to six direct reports, and all departments, except public safety, have significantly fewer full time staff. Lastly, there are no other divisions in the City that have eight employees with no corresponding direct manager. Conversion of a Principal Civil Engineer to a City Engineer is vital to the effective management of both the Engineering Division and the Public Works Department as a whole. It will provide better continuity within the Engineering Division; accountability of project scheduling and implementation; and it frees up the Director's time to better manage other Public Works Divisions and address the other challenges facing the department and City. Restoring the Equipment Mechanic I/II Position The Equipment Maintenance Division in Public Works is responsible for the maintenance and care of the City's fleet and other mechanical equipment. This includes everything from chain saws and grass mowers, to trucks, police cars and fire trucks. In addition to having a full service maintenance garage, the Division utilizes more than 120 vendors for various needs, including auto body work, transmission rebuilds, parts supply and other specific services. The Division historically had four (4) mechanics and one (1) supervisor for a fleet of approximately 100 cars. However, in 2010, the Equipment Mechanic I /II position had a vacancy which was ultimately frozen during the economic downturn. Despite the reduction in staff, the amount of equipment to be maintained increased, and in some cases substantially. For example, the number of vehicles increased from 103 vehicles to 159 vehicles between 1995 and 2016. Much of that increase came from several policy changes and /or directives to keep surplused vehicles as emergency back -ups (e.g., ambulances), to expand the types of services the city offers (e.g., beach shuttle), and increasing efficiency by having more equipment on hand (e.g., specialized dump trucks). The city also began implementing a "hand -me- down" policy in order to provide vehicles to staff to fully carry out their duties while not adding significant liability to the Equipment Replacement List. Under this approach, a car would be typically be repurposed at a cost of approximately $5,000.00 in lieu of a new purchase at $25,000.00. This most commonly occurred with police units that were repurposed for engineering, RSI, code compliance, RSVPs, pool cars, etc. It is worth noting that the City's fleet is comprised of routine vehicles that are used daily, specialized vehicles that are project specific and service vehicles that provide community benefits. Examples of routine vehicles include patrol cars, inspector vehicles, maintenance trucks and fire trucks. Specialized vehicles include mobile command units, bucket trucks, loaders, fork lifts, mowers and jetter trucks. A healthy mix of both of these types of vehicles is typical of a full service city such as El Segundo. Lastly, examples of community benefit vehicles include shuttle buses, dial -a -ride and coaches. We have also seen increases in the motorized, non - vehicle fleet. This grouping includes generators, chain saws, submersible pumps, trailers, arrow and light boards, rototillers, etc. Again, it is common to fully, and in some cases, over -equip divisions to help eliminate down time if equipment fails by providing back -up equipment through the hand -me -down approach. The hand -me -down and backup policy has helped achieve staff efficiencies and provided redundancies for emergencies throughout the City, but it has also placed an additional burden on Equipment Maintenance Division staff resources whose responsibilities can no longer be met with the reduced staffing we have today. For the past three years, the City has spent about $30,000 on average on overtime and temporary staffing to meet the Division's critical demand; and with that support, we are still not keeping up with the Division's responsibilities. As a result, the maintenance schedule of the rolling stock has been significantly altered. Adding to that is the higher maintenance demand associated with our aging fleet. Recall that in 2011, the City adopted a new policy to extend the life of most of its fleet. As a recap, basic vehicle maintenance includes body and general inspection, air filter replacement, wiper replacement, tire rotation, oil change, brake inspection, fluid check/top off and as needed transmission service. Larger vehicles with additional features require additional inspection time and services (e.g., fire trucks, police vehicles with electronics). Lastly, the Division has additional duties associated with maintaining the city's equipment. This includes: • Vendor coordination — quotes, pick up, deliver, etc.; the Division has more than 130 vendors providing specialized, on- demand services; • Invoice processing — approximately 720 invoices have been processed this year, which correlates directly with the number of services, vendor support and parts acquisition our staff coordinates for the city's equipment maintenance; 19 Administering required inspections such as smog checks and those required by external agencies such as the AQMD, California Highway Patrol, and Bureau of Automotive Repair; Tracking maintenance via FASTER software and coordinating charge backs with other departments to track equipment individually; and Attending both required and desired training classes. It is worth noting that the Division utilizes many vendors to capitalize on work efficiencies. For example, it is not cost effective for the City's staff to rebuild a transmission or perform body work, and these types of services can be outsourced. However, the more fundamental and emergency services provided by City employees cannot easily be outsourced, and in some cases would take more staff time to coordinate the outsourcing than to perform the task. For example, coordinating a 45,000 mile service with a vendor would require time to set up the appointment, deliver the car (x2 staff), pick up the car (x2 staff) and verify and process the invoicing. The total amount of staff time to do that would exceed the time needed to perform the basic service in- house. Under this approach, the City would be paying employees to coordinate the service AND pay the vendor for the work at an overall financial loss to El Segundo. Additionally, the range of labor rates of vehicle service providers ranges from a low of $75.00 /hour to a high of $130.00 /hour in this service area. As a comparable, our fully burdened staff rate is about $42.00 /hour. Attached to this staff report are several spreadsheets supporting our need for additional staff resources: 1) The current total vehicle count and usage by Department that require maintenance. There are 159 vehicles, of which 7 are motorcycles, 40 are specialty units, 10 are Fire - related and 13 are patrol units. The remaining 89 are mostly used in typical daily capacity throughout the City (e.g., Planning, Public Works, Parks). Some unit uses are self - explanatory, and some are further explained in the spreadsheet. 2) Other motorized (non - vehicle) equipment maintained by the Equipment Maintenance Division. There 115 on the equipment replacement list, and there another 160 that are not listed there. The attached FASTER shows all equipment we service (434 unique units of equipment) 3) Per hour allocation for the duties carried out by staff of the Equipment Maintenance Division. The table highlights the actual and needed hours within the division. It shows that we are short 46.7 hours per week in the staffing resources needed to carry out the maintenance work of the Division, which is slightly more than one additional person. For the reasons listed above, staff is requesting that City Council authorize the restoration of one Equipment Maintenance I /II position so that the resources available match the workload of the current fleet and other equipment. This will allow us to properly maintain our fleet (which will continue to require more attention as it ages), provide exceptional service to other City Departments, eliminate the need for temporary workers and reduce non - emergency overtime. In summary, staff recommends that City Council: 1) Approve the reclassification of re- classification of one Principal Civil Engineer position to City Engineer. WE 2) Approve the Public Works Department request to restore one Equipment Mechanic I /II position. It is expected that the $87420.000 fully burdened cost for this position will be partially offset by overtime and temporary staffing expenditures in the years ahead. 21 City of El Segundo Equipment Replacement Schedule Fiscal Year 2016 - 2017 Rolling Stock Dept Item Unit # Cost In Svc Life Building Safety 2403 2403 8105 Automotive Toyota Prins 2009 5731 23,986 08/09 09/10 15 Director/Department Pool Car 2403 8105 Automotive 2009 Ford Escape Hybrid 5730 30,348 08/09 09/10 10 Code Enforcement 2403 8105 Automotive 2009 Ford Escape Hybrid 5732 28,531 Sep -09 Sep -12 10 Inspector Vehicle 2403 8105 Automotive 2009 Ford Escape Hybrid 5733 28,531 Sep -09 Sep -12 10 Inspector Vehicle 2403 8105 Automotive 2000 Ford Crown Victoria 4134 Inspector/Pool Vehcile for Planning Staff Information Technology 2505 2505 8105 Automotive Honda Fit Vehicle 2800 16,928 08/09 09/10 15 Manager /Staff Pool Car Government Buildings Automotive 1997 Mercury Mountaineer 4320 Pool Tech Car 2601 8105 Automotive Truck, Ford F250 2107 24,431 08/09 08/09 15 Supply/Work Truck for Building Maintenance 2601 8105 Automotive Truck, Ford F250 2117 24,431 08/09 08/09 15 Supply/Work Truck for Building Maintenance Non - Departmental 4601 8105 Automotive 2006 Mercury Grand Marquis 1102 City Manager's Car 2901 8105 Automotive Honda Civic GX 1101 22,071 03/04 04/05 15 Maintenance Yard Pool Car Police Administration 3101 8105 Automotive 2013 Honda ST1300P Motorcycle 4043 26,455 Sep -14 Sep -15 3 Patrol Unit 3101 8105 Automotive 2013 Honda ST1300P Motorcycle 4044 26,455 Sep -14 Sep -15 3 Patrol Unit 3101 8105 Automotive 2013 Honda ST1300P Motorcycle 4045 26,455 Sep -14 Sep -15 3 Patrol Unit 3101 8105 Automotive 2013 Honda ST1300P Motorcycle 4046 26,455 Sep -14 Sep -15 3 Patrol Unit 3101 8105 Automotive 2013 Honda ST1300P Motorcycle 4047 26,455 Sep -14 Sep -15 3 Patrol Unit 3101 8105 Automotive 2007 BMW Motorcycles 4034 Used for special events, and offsite training required 3101 8105 Automotive 2007 BMW Motorcycles 4036 quarterly for motor cops 3101 8105 Automotive 2011 Crown Victoria 4434 30,675 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4435 33,864 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4436 30,675 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4437 30,675 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4438 31,606 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4439 31,606 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4440 38,376 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4441 37,239 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria 4442 36,308 Sep -13 Sep -14 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria K9 Unit 4431 32,929 Sep -11 Sep -13 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria K9 Unit 4432 32,929 Sep -11 Sep -13 3 Patrol Unit 3101 8105 Automotive 2011 Crown Victoria Police Interceptor Sedan 4433 35,253 Sep -12 Sep -13 3 Patrol Unit 3101 8105 Automotive 2007 Chevy Tahoe Police Pursuit Vehicle 4420 41,987 Sep -09 Sep -12 5 School Police Vehicle 3101 8105 Automotive 2008 Crown Victoria 4423 Cadets Use 3101 8105 Automotive 2008 Crown Victoria 4425 RSVP 3101 8105 Automotive 2008 Crown Victoria 4426 RSVP 3101 8105 Automotive 2003 Crown Victoria 4145 K -9 Backup Unit 3101 8105 Automotive 2003 Crown Victoria 4150 Decoy Car 3101 8105 Automotive 2003 Pontiac Bonneville 4309 To Be Surplused Out 3101 8105 Automotive Sedan, Impala 9C3 Blue/Ntrl 4406 19,768 06/07 07/08 10 Detective Unit 3101 8105 Automotive Sedan, Impala 9C3 Black/Ebony 4407 19,768 06/07 07/08 10 Detective Unit 3101 8105 Automotive Sedan, Impala 9C3 Silverton/Ebony 4408 19,768 06/07 07/08 10 Detective Unit 3101 8105 Automotive Sedan, Pontiac Grand Prix/Blue 4409 16,439 Sep -06 Sep -11 10 Detective Unit 3101 8105 Automotive Sedan, Pontiac Grand Prix/Black 4410 16,439 Sep -06 Sep -11 10 Detective Unit 3101 8105 Automotive 2009 Nissan Altima Hybrid 4415 28,000 08/09 09/10 10 Police Captain Car 3101 8105 Automotive 2009 Nissan Altima Hybrid 4416 28,000 08/09 09/10 10 Police Captain Car 3101 8105 Automotive 2009 Ford F-150 4430 26,165 08/09 09/10 15 Traffic Duty 3101 8105 Automotive 2009 Ford Explorer 4419 20,481 08/09 09/10 10 Detective Unit 3101 8105 Automotive 2009 Ford Explorer 4418 20,481 08/09 09/10 10 Detective Unit 3101 8105 Automotive 2009 Ford Explorer 4417 20,481 08/09 09/10 10 Detective Lt. Car 3101 8105 Automotive Jeep Wrangler Sport RH -Drive 4401 20,354 06/07 07/08 10 Parking Enforcement 3101 8105 Automotive Ford 500 SEL, Black w /Shale cloth 4404 21,442 06/07 07/08 10 Admin Sgt Car 3101 8105 Automotive 2005 Chevy Impala 4327 Community Lead Officer 3101 8105 Automotive 2005 Chevy Impala 4328 To Be Surplused Out 3101 8105 Automotive 2007 Sport Utility, Dodge Durango 4411 Detective Unit 3101 8105 Automotive 2007 Sport Utility, Dodge Durango 4412 23,403 06/07 07/08 10 LA Impact Vehicle 3101 8105 Automotive 2007 Ford 500 SEL 4403 Admin Unit Pool Car 3101 8105 Automotive 2007 Ford 500 SEL, Black w /Shale cloth 4402 21,442 06/07 07/08 10 Police Chief Car 3101 8105 Automotive 2015 Ford Explorer Utility Police Interceptor 4443 29,693 Sep -16 Sep -17 8 Patrol Unit Supervisor 3101 8105 Automotive 2004 Chevy Suburban 4400 Command Post Unit 3101 8105 Automotive 2003 Ford Explorer 4326 Detective Unit 3101 8105 Automotive 2015 Chevrolet Silverado 1500 (Animal Control) 4001 36,262 Sep -15 Sep -16 10 Specialty Truck 3101 8105 Automotive Crime Scene Van (Chevrolet) 4300 21,000 95/96 96/97 20 Specialty Truck 3101 8105 Automotive Van-12 passenger, Ford 4004 24,100 96/97 97/98 10 Specialty Truck 3101 8105 Automotive Hummer 4910 Emergency Response Unit 3101 8105 Automotive Swat Van (Grumman) 4006 48,000 93/94 94/95 25 Specialty Truck 3101 8105 Automotive Mutual Aid Emergency Resp Veh. 4414 255,000 06/07 07/08 20 Specialty Truck Fire Administration 3201 8105 Automotive Sedan, Crown Victoria 3313 24,077 06/07 07/08 8 Fire Chief Vehicle Fire Supression 3202 8105 Automotive Truck, Communications 3330 20,844 89/90 90/91 5 Carl's Communication Van 3202 8105 Automotive Truck, crew cab 3314 27,190 97/98 98/99 15 Used for Supression Activities 3202 8105 Automotive Ford Excursion/Command Center 3317 76,700 02/03 03/04 10 Battalion Chief Command Unit 3202 8105 Automotive 2006 Spartan USAR Vehicle 3315 Moblile Commnand Unit PLUS Trailer 3202 8105 Automotive 2000 Mercury Grand Marquis 3371 Pool Car for Fire 3202 8105 Automotive Fire Engine (E31) 3348 321,885 99/00 00 /01 20 Fire Engine 3202 8105 Automotive Ariel Ladder Truck 105" - Tiller (Truck 32) 3364 1,182,373 Sep -14 Sep -15 15 Fire Engine Ladder Truck 3202 8105 Automotive Fire Engine (E34) 3347 263,100 92/93 93/94 20 Fire Engine Reserve (planned for surplus) 3202 8105 Automotive Fire Engine (E33) 3346 263,100 92/93 93/94 20 Fire Engine Reserve 3202 8105 Automotive Fire Engine - Strike Team Reimb Add'1 Funding - 1/7/2016 3343 These line items indicate revenues - reimbursement for use of 3202 8105 Automotive Fire Engine - Strike Team Reimb Add'I Funding 3346 10/11 apparatus on mutual aid calls (strike teams) sent out of the area. 3202 8105 Automotive Pierce Arrow XT engine combination pumper 60 -01189 668,981 Sep -16 Sep -17 15 New Engine - not delivered yet Fire Paramedic 3203 8105 Automotive Rescue Ambulance (R31) 3312 164,184 03/04 04/05 10 Ambulance 3203 8105 Automotive Paramedic Ambulance 1997 Freightliner 3305 Reserve Ambulance 3203 8105 Automotive Paramedic Ambulance - 2009 Freightliner M2 3318 206,173 Sep -09 Sep -12 10 Ambulance Fire Prevention 3204 8105 Automotive Truck, Ford Super Cab 3360 23,300 00 /01 01/02 15 Used for Supression Activities 3204 8105 Automotive Truck, Ford Super Cab 3361 23,300 00 /01 01/02 15 Fire Inspector 3202 8105 Automotive 2013 Honda Civic GX 3132 Fire Inspector 3204 8105 Automotive Ford Escape 3131 Sep -09 10 Fire Marshal Environmental Safety 3205 8105 Automotive Crew Cab Truck 3354 40,000 99/00 00 /01 10 Hazmat Inspector PW General Services 4101 Automotive 1999 Mercury Grand Marquis 3370 General Services Manager - Maintenance Yard Engineering 4101 AQMD Automotive 2013 Honda Civic GX 2804 Engineering Pool Car 4101 AQMD Automotive 2013 Honda Civic GX 2805 Director/Engineering Pool Car 4101 8105 Automotive 2016 Ford C -Max Hybrid (PSA) 5dr HS SE 5734 26,254 Sep -15 Sep -17 10 Public Works Inspector PW Street Maintenance 4202 8105 Automotive Truck, Ford F350 2603 26,282 08/09 08/09 15 Stake bead to haul everyhing; abandoned items 4202 8105 Automotive Truck, Chevy 2608 22,201 02/03 03/04 10 Small truck with dump bed for patching potholes 4202 8105 Automotive Truck, Ford F450 Diesel 2613 32,162 08/09 08/09 15 Aphalt Outfitter Truck 4202 8105 Automotive Truck, Ford 2602 16,200 91/92 92/93 15 Sign Truck 4202 8105 Automotive Truck, Chevrolet, Pick -Up 2604 17,184 02/03 03/04 10 Supervisor Truck 4202 8105 Automotive Dump Truck 2656 114,247 02/03 03/04 20 Materials Delivery - 7 ton 4202 8105 Automotive Dump Truck 2655 86,310 02/03 03/04 20 Materials Haul off - 13 ton 4202 8105 Automotive Forklift 2626 22,719 99/00 00 /01 15 Specialy Equipment 4202 8105 Automotive Tractor Loader 2630 115,262 02/03 03/04 15 Specialy Equipment 4202 8105 Automotive Wacker Nuesen 280 All Street Loader 2678 83,868 Sep -11 Sep -13 15 Specialy Equipment 4202 8105 Automotive Asphalt Roller, Caterpillar 2634 30,903 97/98 98/99 10 Specialy Equipment 4202 8105 Automotive Paver, Layton D550 Tow -Type 2683 41,705 Sep -10 Sep -12 20 Specialy Equipment PW Traffic Safety 4205 8105 Automotive Truck, Ford F450 2676 30,761 08/09 08/09 15 Lead Man and one Crew Paint Truck 4205 8105 Automotive Aerial Bucket GMC 5500 Truck - 2008 2677 111,623 Sep -10 Sep -12 20 Aerial truck to change banners and flags, other lighting uses PW Wastewater 4301 8105 Automotive 1999 Ford Crown Victoria 1119 Supervisor 4301 8105 Automotive Utility Truck, Chevrolet 2315 25,000 00 /01 01/02 15 Crew truck 4301 8105 Automotive Utility Truck, Chevrolet 2316 25,000 00 /01 01/02 15 Crew truck 4301 8105 Automotive Utility Truck, Chevrolet 2319 25,000 00 /01 01/02 15 Crew truck 4301 8105 Automotive Vac -Con Sewer & Storm Drain Cleaner 2320 204,533 04/05 05/06 15 Specialty Truck used to contain spills and clean sewer lines New 2015 Sewer Equipment 800 -HPR Truck 4301 8105 Automotive Mounted Jetter Vin # IFVACTDT3GHHD3995 60 -01157 238,394 Sep -16 Sep -17 10 Specialty Truck used to clean sewer lines PW Vehicle and Equipment Maintenance 4601 8105 Automotive 2005 Ford Crown Victoria' 4158 Swap Loaner Car for Cars being Serviced (Pool Car) 4601 8105 Automotive 2002 Buick Le Sabra 4316 Swap Loaner Car for Cars being Serviced (Pool Car) 4601 8105 Automotive 2007 Ford Crown Victoria 4405 Supervisor's Car 4601 8105 Automotive Utility Pickup - Ford 2210 14,200 86/87 87/88 25 Service truck Parks Administration 5101 8105 Automotive Showmobile trailer 6563 80,552 01/02 02/03 21 Specialty Equipment 5101 8105 Automotive Shuttle Bus 2016 6488 99,919 Sep -16 Sep -17 10 Specialty Program Parks Operation 5102 8105 Automotive 2014 Ford C -Max Hybrid 6489 27,062 Sep -14 Sep -15 10 Parks Superintendent Car 5102 8105 Automotive 1999 Mercury Gran Marquis 4325 Parks Rover - Park Closings and Monitoring (Pool Car) 5102 8105 Automotive Truck, Chevy 6596 21,455 02/03 03/04 15 Utility Box Pickup - Route Duties 5102 8105 Automotive Truck, Chevy 6415 22,201 02/03 03/04 15 Park Maintenance Supervisor Car 5102 8105 Automotive Truck 6408 16,800 92/93 93/94 25 Mainteance Craftworker 5102 8105 Automotive Truck, Chevy 6405 21,013 97/98 98/99 16 Park Maintenance Supervisor Car 5102 8105 Automotive Truck, Chevy 6409 21,013 97/98 98/99 16 City Hall - Downtown Park Maintenance Crew 5102 8105 Automotive 2010 Ford F350 Pickup 6484 27,818 Sep -10 Sep -12 20 Lift Gate Truck - Multi -use Park Maintenance 5102 8105 Automotive 1992 Ford F250 Propane Truck 2601 Park Maintenance Multi Use 5102 8105 Automotive Aerial Tower Truck 6412 102,800 97/98 98/99 25 Specialty Equipment 5102 8105 Automotive Truck, GMC TC7500 w /Arbortech 12" Chipper 6443 56,144 08/09 08/09 21 Specialty Equipment 5102 8105 Automotive Kawasaki Refuse Vehicle 6572 15,680 08/09 09/10 10 Specialty Equipment 5102 8105 Automotive Utility Vehicle, John Deere HPX Gator 6431 8,533 04/05 05/06 10 Specialty Equipment 5102 8105 Automotive John Deer Gator (previously not on list) 6432 07/08 Sep -12 10 Specialty Equipment 5102 8105 Automotive Utility Trailer 6526 560 87/88 88/89 25 Specialty Equipment 5102 8105 Automotive Mower/Trimmer 6565 1,429 03/04 04/05 9 Specialty Equipment 5102 8105 Automotive Mower /Trimmer 6595 1,374 02/03 03/04 11 Specialty Equipment 5102 8105 Automotive Mower 6485 11,170 Sep -10 Sep -12 6 Specialty Equipment 5102 8105 Automotive John Deer 220B Greens mower 6593 4,817 03/04 04/05 10 Specialty Equipment Parks Recreation Programs 5292 8105 Automotive Mini Bus (F450) 6483 64,467 05/06 06/07 10 Dial a Ride 5292 8105 Automotive Mini Bus 6481 64,283 01/02 02/03 8 Lunch Time 5292 8105 Automotive Mini Bus 6482 64,416 02/03 03/04 8 Lunch Time 5292 8105 Automotive Mini Bus 6476 23,000 96/97 97/98 10 Lunch Time 5292 8105 Automotive 2000 Ford E350 6472 MiscBack Up /Add't Service /City Programs 5292 8105 Automotive 2001 Forde E 350 6470 MiscBack Up /Add't Service /City Programs 5292 8105 Automotive 2010 Class A Goshen Coach Pacer II 6486 59,843 Sep -11 Beach Shuttle 5292 8105 Automotive 2010 Class A Goshen Coach Pacer II 6480 59,409 Sep -11 Beach Shuttle Community Cable 6601 8105 Automotive Production Van 6478 2,000 97/98 98/99 11 Specialy Truck PW Water 7102 8105 Automotive 2000 Ford Crown Victoria 4143 3,000 00 /01 01/02 10 Supervisor 7102 8105 Automotive Truck, Ford F250 2502 26,483 08/09 08/09 15 Lead Man x I Staff 7102 8105 Automotive Truck, Chevy 2509 26,400 01/02 02/03 15 Lead Manx 1 Staff 7102 8105 Automotive Truck, Chevy 2540 21,416 02/03 03/04 15 Crew x 2 7102 8105 Automotive Truck, Chevy 2509 Meter Reader 7102 8105 Automotive Truck, Chevy 2518 To be Surplused out 7102 8105 Automotive Truck, Ford 2511 13,600 92/93 93/94 20 Crew x 2 7102 8105 Automotive Truck, Ford 2506 23,625 88/89 89/90 30 Dump Truck 7102 8105 Automotive 2014 Ford Super Duty F -350 (Valve Truck) 2549 27,643 Sep -14 Sep -16 12 Specialty Truck 7102 8105 Automotive Truck, Boom (Clean Air Diesel) 2505 116,108 01/02 02/03 20 Specialty Truck 7102 8105 Automotive Backhoe, Caterpillar 420E 2539 86,852 07/08 08/09 20 Specialty Equipment 7102 8105 Automotive Forklift 2512 15,365 82/83 83/84 30 Specialty Equipment 7002 RSI Surplus Removal 4137 RSI Surplus Removal 5727 RSI Surplus Removal 5726 RSI Surplus Removal 3311 RSI Surplus Removal Equipmew Replacement List - No►r- rolling Stock Dept Item Unit # Cost 2505 8104 Equipment Chassis and 450 GB SAS xxxx 18,485 2505 8104 Equipment Chassis and 600 GB SAS xxxx 20,009 2901 8104 Equipment Communications Generator (1/4) xxxx 42,500 3101 8104 Equipment Benchtop Downdraft Workstation (CSI) xxxx 4,922 3101 8104 Equipment Communications Generator 2794 85,000 3101 8104 Equipment In -Care Video Surveillance System xxxx 173,287 3101 8104 E uipment 3 camera ALPR (Patrol Car) xxxx 19,764 3101 8104 Equipment Solar Light Tower (Trailer) 4902 22,804 3101 8014 Equipment Seed Alert 24 Radar Message Sign (Trailer) 31 -00578 10,293 3101 8104 Equipment Automated Vehicle Locator(AVL) Fleet Tracking System 60 -01084 51,819 3202 8104 Equipment Ventilation Chain Saw (E33) 3337 838 3202 8104 Equipment Turbo Water Vac 17 gallon 2740 2,593 3202 8104 Equipment Emergency Vehicle Intercom Sys. (10ca) xxxx 10,210 3202 8104 Equipment Communications Generator (1/4) xxxx 42,500 3202 8104 Equipment Submersible Pump (TR) 2719 1,320 3202 8104 Equipment Pump 3350 1,205 3202 8104 Equi ment Pump (TR) 3351 1,205 3202 8104 Equipment Submersible Pump (ST2) 792 1,260 3202 8104 Equipment Submersible Pump (ST2) 791 1,260 3202 8104 Equipment Rotary saw (2) (TR) 3336/3310 1,290 3202 8104 Equipment 3 -way Suction Siamese (T32) 2733 1,3_65 3202 8104 Equipment Rotary hammer (TR) 2720 1,378 3202 8104 Equipment Ventilation Chain Saw (T32) - 2 units 10877/10878 945 3202 8104 Equipment Cutquick Power Saw 0001 1,563 3202 8104 Equipment Gas Power Ventilation Fan 11180 2,194 3202 8104 Equipment Water Vacuum - Nilfisk Model ATTIX -19 11179 2,159 3202 8104 Equipment USAR - Stanley Twin Circuit Hydraulic Power Unit 100284 & 1123 21,796 3202 8104 Equipment Firecom Digital Interco /2 Radio System 32- 00433 2,645 3202 8104 Equipment Flood Water Rescue Equipment (El Nino) 60 -01181 4,563 3203 8104 Equipment Victory trailer (MC31) 5021 4,515 3203 8104 Equipment Victory trailer (MC32) 5022 41515 3203 8104 Equipment Stryker Power Cots (2) 10875/10876 20,837 3204 8104 Equipment Mobile radio ( #3361) 2737 1,853 3204 8104 Equipment Mobile radio ( #3360) 2741 1,853 3255 8104 Equipment Pro Tall Tuff Shed 16'x 20' 32 -00431 9,419 4202 8104 Equipment 6 ft Heavy -Duty Bucket Broom 60 -01173 9,999 4205 8104 Equipment Gyro Paint Mixer xxxx 5,384 4205 8104 Equipment Drill /Hammer HILTI #2677 2,888 4301 8104 Equipment Portable Pump xxxx 2,975 4301 8104 Equipment Arrowboard w /remote #2350 2,484 4301 8104 E ui ment 4" Trailer Mounted Pump xxxx 29,286 4301 8104 E ui ment Trailer Jetting Unit xxxx 39,685 4301 8104 Equipment Drain Cleaning Drive - Model 800 2314 9,230 4301 8104 Equipment Cues TV Inspection Base System 43 -00169 87,133 4601 8104 Equipment Portable Stick Welder 2212 2,841 5101 8104 Equipment Board, Maxiflex 16'- Stand xxxx 7,364 5102 8104 Equipment Delta 5 HP Unisaw xxxx 4,040 5102 8104 Equipment lRototiller 6516 1,070 5102 8104 Equipment John Deere Bunker and Field Rake 6585 11,760 7102 8104 Equipment Pump, Trash Cent "3" 8HP -Honda 254,2 1,227''. 7102 8104 Equipment Chainsaw, Concrete -Gas 14" xxxx 1,688 22 7102 8104 Equipment Pum , 3" Diaphragm 2543 1,453 7102 8104 Equipment Flat Saw (M- 27MECO) 2580 6,231 7102 8104 Equipment Trailer Mounted Arrow Board 2531 5,000 7102 8104 Equipment Rammer, 4- Stroke 2509 2,706 7102 8104 Equipment Light Tower, Allmond 2538 7,355 7102 8104 Equipment Potable Water Chlorine Boost System 71 -00199 10,054 7102 8104 Equipment Rammer Honda GX100 Diaphragm Carb 2551 3,350 4301 8105 Automotive Generator 2357 57,375 7102 8105 Automotive Air Compressor (Ingersoll Rand) 2524 14,850 7102 8105 Automotive Concrete Mixer 2527 3,980 7102 8105 Automotive Generator 2570 1,760 7102 8105 Automotive PT -25 Valve Truck Equipment ( #2572) 60 -01148 48,617 5102 8105 Automotive Generator 6546 1,567 5102 8105 Automotive Stump Cutter 6424 27,522 5102 8105 Automotive Planer, Powermatic 10191 1,618 4601 8105 Automotive Tire Changer, Small 42272 5,515 4601 8105 Automotive Engine Analyzer / Convert to Toughbook #2275 27,000 4601 8105 Automotive Parts Washer #2291 1,819 4601 8105 Automotive Mig Welder #2290 1,500 4601 8105 Automotive Compressor 2215 2,118 4601 8105 Automotive Coolant Flusher #2269 2,046 4601 8105 Automotive Steam Cleaner #2282 4,750 4601 8105 Automotive Brake Machine #2271 5,280 4601 8105 Automotive SPF WBE 5210 Bosch Wheel Balancer 2284 7,973 46011 8105 Automotive HD Tire Changer 60 -01187 14,819 4301 8105 Automotive Rotary Shock Wave 12,000 LB Symmetric Truck Lift 60 -01172 9,977 4205 8105 Automotive Paint Pump, Airless 2682 3,813 4205 8105 Automotive Sweeper Broom #2605 5,558'. 4205 8105 Automotive Edge Angle Broom - Attachment for Wacker Neuson xxxx 4,748 4202 8105 Automotive Plate Compactor 2647 1,838 4202 8105 Automotive Generator 2620 1,681 4202 8105 Automotive Compressor, Sullair Utility 2691 13,561 4202 8105 Automotive Air Compressor 2663 17,400 4202 8105 Automotive Arrow Board #2608 2,586 4202 8105 Automotive Trailer 2640 2,240 42021 8105 Automotive Trailer 2642 1,100 4202 8105 Automotive Utility Trailer 2686 1,225 4202 8105 Automotive Trailer /Roller 2635 6,079 4202 8105 Automotive Compact Planer 2659 6,868 4202 8105 Automotive Asphalt Spreader Honda standalone xxxx 9,906 4202 8105 Automotive Paver (Layton D550) xxxx 1,122 42021 8105 Automotive Saw Flat SelfProp 20' Honda GX630 2673 5,257 4202 8105 Automotive Arrow Board Truck Mount 90 degree low profile 25 LED 60 -01201 2,873 4202 8105 Automotive Arrow Board Truck Mount180 degree low profile 25 LED 60 -01200 3,025 4202 8105 Automotive Cleaire Diesels stems mandatory upgrade xxxx 14,703 3205 8105 Automotive Generator 3355 1,570 3202 8105 Automotive Generator, Tempest Honda 2000 Watt 3356 1,352 32021 8105 Automotive Generator, Tempest Honda 2000 Watt 3357 1,352 3202 8105 Automotive Generator (TR) 3386 2,800 3202 8105 Automotive Generator 3380 1,820 3202 8105 Automotive Generator, Honda _ 3334 2,045 3202 8105 Automotive Holmotro Rescue Equipment System 60 -01119 57,824 3202 8105 Automotive Euramco /Ramfan Model 18" Gas Powered Ventilation Fan 60 -01150 2,185 2601 8105 Automotive Generator 2109 143,073 26011 8105 1 Automotive Generator 2103 66,029 23 2601 8105 Automotive Generator 2110 24,359 2601 8105 Automotive Generator _ 2104 37,838 5102 8105 Automotive Line Striper, Jiffy 7500 #6411 1,614 5102 8105 Automotive Utility Trailer (Farmer's Market) 6564 8,278 5102 8105 Automotive Utility Trailer (Mower Trailer) 6585 1,440 5102 8105 Automotive Lawn Comber 6435 1,243 51021 8105 Automotive Lawnair Aerator 6519 960 5102 8105 Automotive Vermeer Wood Chipper, Brush Style 6423 33,828 24 v c C 0 0 0 0 "o o' -. r) -,t ry o -m -u> 0 0 0 0 0 0 0 0 0 0 r1 1, c ~ > C i ro E E E to O v 0 0 0 0 O a E O O O '00 C'4 E M M C L m 0 0 0 LL LL u O �-- E_ d c c c c y E E E E LL' r1 0 v lD W C M f\ n V ct m L Q) 41 v 41 v 0 0 0 C O m dJ O —_ z C E a: ai Qi 0 E E E c 0 O N oo oo u rri oo LO > M O O Lr O Le O L!1 d -0 0 " I 0 0 0 0 M 0 M u T T T Q rl 0 -Zl* to r-1 rl rl Zil ..a -+ oo m" 0 0 0 0 0 o O L Q Ln LnL lD N V N N N N N o r-I LO m 0 0 0 0 00 U L v N LL N. 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(Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and File the Capital Improvement Program Advisory Committee (CIPAC) Report for the 2016/17 Fiscal Year. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: CIPAC Report FISCAL IMPACT: None Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: CA APPROVED BY: Greg Carpenter, City Manageve- BACKGROUND AND DISCUSSION: In March, 1988, the El Segundo City Council adopted a resolution forming a non - profit, public benefit corporation to facilitate the financing of capital improvements on behalf of the City. This corporation is commonly referred to as the Capital Improvement Program Advisory Committee, or CIPAC. Each year, the Committee convenes to both propose and evaluate capital projects proposed by others based on a scoring /ranking system that has been refined over the years. After receiving and evaluating those capital projects, the Committee puts forth a report to City Council which identifies the funding needed for implementation. In recent time, funding requests have far exceeded the funds available to carry out the projects proposed. Those not funded are held in a "queue" until such time they are prioritized to commence. This year, the CIPAC met on June 8 and July 18, 2016 to review a total of 13 capital projects. The July 18, 2016 meeting was also advertised as a public input meeting via the website, El Segundo Herald and Nixle. The attached report summarizes this year's process and includes an overview of the CIPAC's objectives, projects proposed, scores and ranking. In summary however, general funding requests totaled $1,883,000 and an additional $6,830,000 was identified as part of the City's Annual Capital Improvement Program (CIP) using enterprise and grant funds (slurry seal, water CIP, and sewer CIP). In all, the combined recommended CIP funding totaled $8,713,000. 27 Staff recommends that City Council receive and file the Capital Improvement Program Advisory Committee report for the 2016/17 fiscal year. CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE RECOMMENDATIONS FOR FISCAL YEAR 2016/17 CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE Chairman: Vice Chairman: Committee Member: Committee Member: Committee Member: Mike Rotolo Jerome Scott William Whalen Eric Kari Mike Van Kleek WE TABLE OF CONTENTS Transmittal Memo to Mayor and City Council Members ............. Introduction........................... ............................... . ....................... . . 2016/17 Proposed Projects Overview ............. ............................... Funding Sources ............................................. ............................... Project Evaluations and Scoring Criteria ........ ............................... CIPAC Recommendations .............................. ............................... 5 -Year Plan Purpose ....................................... ............................... Conclusion...................................................... ............................... Appendix I Capital Improvement Program Project Summary Sheet Appendix II Project Detail Sheets Appendix III Evaluation and Scoring Criteria Appendix IV Project Score Sheet .2 .3 .3 .4 .5 .6 .6 .7 WE Capital Improvement Program Advisory Committee DATE: September 20, 2016 Chairman: Vice Chair: Committee Members: TO: Honorable Mayor and City Council Members FROM: The Capital Improvement Program Advisory Committee (CIPAC) SUBJECT: Capital Improvement Project Recommendations for FY 2016/17 CIPAC Report FY 2016/17 Mike Rotolo Jerome Scott William Whalen Erik Cari Mike Van Kleek The City of El Segundo is a charming, 5.46 square mile beach community with a dynamic mix of residential and business districts. With a daytime workforce population exceeding 60,000 and a nighttime residential population of nearly 17,000, the City is committed to maintaining the vital infrastructure needed to support this world -class community. In order to maintain and grow economic development in our region, as well as to continue to provide outstanding public services, it is critical that El Segundo continue to invest in streets, sewers, water distribution, street lighting, emergency services and community enhancement projects. Such investment also directly benefits the quality of life of our residents through beautiful parks, youth and senior community activities, downtown revitalization and high property values. In order to continue providing exceptional services, it is projected that nearly $80 million will be needed over the next decade to adequately maintain current facilities, provide new infrastructure where needed, implement new technologies for the health and welfare of local citizens, and prepare for a major disaster. Annually, these goals can be achieved through implementation of capital projects identified and recommended by staff and the Capital Improvement Program Advisory Committee (CIPAC) and approved by City Council. However, there are economic challenges to implementing capital improvement projects (CIP) due to the high cost of maintaining the City's aging infrastructure combined with limited funding sources. General Funds, which has been limited over the last seven years, are used to support those CIPs not typically eligible for grants, propositions, enterprise funds and local returns. This, in turn, has impacted our ability to support and implement community -based recreation projects, perform much needed facility repairs and address our local streets. 2 31 INTRODUCTION The Capital Improvement Program Advisory Committee (CIPAC) is comprised of five members appointed by City Council to four -year terms. There are currently no vacancies on the committee. Each year, the committee convenes to review and score capital projects put forward by both staff and the community through a General Plan: Land Use Element Goals LU1: Maintain El Segundo's "Small Town" Atmosphere LU2: Preservation and Enhancement of El Segundo's Cultural and Historical Resources LU3: Proper Distribution of Residential Land Uses LU4: Provision of a Stable Tax Base for El Segundo through Commercial Uses LUS: Attraction of Clean and Beneficial Industrial Uses LU6: Maintenance of Parks and Recreation Facilities LU7: Provision of Quality Infrastructure public input process. The dynamic and well - developed scoring system used considers several factors and benefits which are described on page 6. The scoring system also incorporates the goals established in the Land Use Planning section of the General Plan. In addition to the proposed projects scored by CIPAC, the final list of CIP recommendations also incorporates annual and recurring projects, which include water main, sewer main, and concrete repairs, lift station renovations and slurry seal applications. This complete list of recommended projects was presented to the Planning Commission on August 11, 2016 for verification of conformance with the City's General Plan, and is now being forwarded to City Council for consideration as part of the 2016 -17 fiscal budget. Appendices I and II provide a comprehensive summary of the proposed projects. 2016/17 PROPOSED PROJECTS OVERVIEW This year, thirteen (13) projects, worth a combined total of $1,883,000 were submitted to and reviewed by CIPAC for funding consideration. An additional four (4) projects, valued at $6,830,000, are listed as part of the City's Annual Capital Program for Slurry Seal, Water and Sewer. However, because they are routine, or were previously approved through rate structures, they are not reviewed and scored annually by CIPAC. Nevertheless, they are part of the City's Annual CIP program. In all, the combined recommended CIP Program for FY 2016 -17 is $8,713,000. They are as follows: 2016/17 Annual and Scheduled Projects This year, four (4) projects worth a combined total of $6,830,000 are identified for implementation using Water Enterprise, Sewer Enterprise and Gas Tax funding. These projects include the annual water and sewer infrastructure replacements /rehabilitation and slurry sealing of the eastern section of the City of El Segundo. 3 32 The list also includes a $750,000 request from the General Fund for two (2) projects to continue the annual concrete program identified and approved during the FY 2014/15 Strategic Planning Session and rehabilitation of local and arterial streets. 2016/17 Proposed Projects (General Fund) There were a total of eleven new projects proposed this year. These projects do not typically qualify for grant funding, and thus General Funds would be needed for their implementation. These projects include: + Softball Bleacher Replacement (Recreation Park) • Racquetball Court Refurbishment + El Segundo Blvd. Median Landscaping Improvements • Teen Center Upgrades • Richmond St. Ball Field Upgrades • Police Department Stairwell Refurbishment • Electric Vehicle Charging Stations • Facility Needs Assessment • Solar Lighting on Main Street • Crosswalk Lighting on Main Street • Retractable Bollards on Main Street FUNDING SOURCES Of the 13 proposals reviewed for General Fund consideration, CIPAC recommends that eleven (11) projects receive full funding, that one (1) project receive partial funding pending further investigation, and that one (1) project be considered at a later time pending results of the solar lighting on Richmond Street. The total recommended funding amount is $1,765,000. A complete summary of CIPAC's recommendations can be found in the attached summary table in Appendix I. It is worth noting that the amount of general funds available for these projects has not yet been established by City Council for FY 2016/17. Available Source of Funding Water Fund (1 project) Sewer Fund (2 projects) Gas Tax (1 project) Total $6,830,000 $3,300,000 $2,930,000 $600,000 Requested Sources of Funding General fund (13 projects) $1,765,000 4 33 Water and Sewer Fund Water rates increase annually according to the pass through rates set by the West Basin Water District. The most recent pass through rate structure was approved by voters in January, 2015 following the 2014/15 Proposition 218 protest ballot process. The Water Rate Study identified four priority infrastructure projects for FY 2016/17 for a total of $3.3 million, which include the annual water main project, pump station and pipe flow improvements, automatic meter upgrades and replacement of water valves. Likewise, a new, 5 -year sewer rate structure was also approved by voters in January, 2015. The Sewer Rate Study identified four projects for FY 2016/17 for a total of $2.93 million, which include the annual sewer main project, pump station and force main improvements /replacement, implementation of a new automated meter reading system and upgrading the Standard Street sewer line. Gas Tax The State Gas Tax local return has traditionally been used for the City's annual slurry seal program. This tax is collected at the pump as a surcharge on gasoline purchases. Currently, California consumers pay a $0.30 /gallon surcharge on gasoline and a $0.13 /per gallon surcharge on diesel. This year, Gas Tax funding is earmarked for slurry sealing streets in the commercial areas east of Sepulveda Blvd. General Fund Thirteen (13) projects were proposed by various departments for a total of $1,765,000, of which seven (7) can be categorized as a replacement, renovation or maintenance, five (5) as community enhancements and one (1) as an assessment of the condition and use of five City facilities. As mentioned above, CIPAC recommends $1,765,000 in partial or full funding for 12 of these 13 proposed projects and that one project be delayed for future consideration. PROJECT EVALUATION and SCORING CRITERIA This year, CIPAC met twice, on June 8, 2016 and July 18, 2016 to discuss and consider the projects put forward for consideration. The July meeting also included the advertised Public Input Workshop. Scoring criteria included: ➢ Health and Safety (0 -10 points): Degree to which the improvement would mitigate harm to the community (catastrophic, personal injury, property). 34 ➢ System Condition (0 -5 points): Degree to which improvement maintains the useful life of the system (sidewalks, streets, sewer, water, storm drain, and communications). ➢ Return on Investment (0 -5 points): Degree to which improvement results in savings, efficiencies or mitigates significant future costs. ➢ Joint Agreement/Legal Requirement (0 -5 points): Degree to which the City is required to implement the project by law. ➢ Coordination Opportunity (0 -5 points): Degree to which improvement can be completed with another project to generate savings or efficiencies in the use of time, labor and materials. ➢ Community Interest (0 -10 points): This score is used when the project is given special consideration based upon substantial community interest. CIPAC RECOMMENDATION SUMMARY After reviewing the 13 proposed projects, CIPAC members recommended the following actions be taken. Proposed Project Listed by Ranking being .- Retractable Bollards on Main Street CIPAC Score 27 Funding Recommendation Full Funding Amount $90,000 Annual Curb and Sidewalk Replacement Citywide 23 Full Funding $250,000 Crosswalk Lighting on Main Street 20 Full Funding $80,000 Facility Needs Assessment 20 Full Funding $350,000 Richmond St. Ball Field Upgrades 17 Full Funding 1 $150,000 Teen Center Upgrades 16 Full Funding $100,000 Local and Arterial Street Rehabilitation 14 Full Funding $500,000 Racquetball Court Refurbishment 14 Partial Funding $5,000 Electric Vehicle Charging Stations 1 13 Full Funding $75,000 Softball Field Bleacher Replacement 13 Full Funding $30,000 Blvd. Median Landscaping Improvements 10 Full Funding $60,000 Solar Lighting on Main Street 8 No Funding $0 Police Department Stairwell Refurbishment Total 1 7 1 Full Funding $75,000 000 5 -YEAR PLAN PURPOSE Each year, staff evaluates the City's Five -year Capital Improvement Plan and makes recommendations to CIPAC and City Council on advancement of the projects identified in the Plan. Additionally, unanticipated or desired repairs and replacement projects are brought forward by various city departments. However, the extent of and cost associated with the City's infrastructure needs has not being met given the budget challenges that began in 2009. At on 35 CONCLUSION the June 22, 2016 Strategic Planning Session and again at the August 3, 2016 Strategic Planning Session, staff recommended allocating general funds to create an Infrastructure Replacement Fund, which would provide money for the planned and scheduled maintenance/ replacement program such that these projects could be property scheduled and funded. In the interim, significant capital will still be required to effectively maintain the system in serviceable condition in addition to responding to unanticipated system failures. Long term financial planning is critical if we are to meet our maintenance objectives. Methods such as bond issues, user fees, direct borrowing, pay as you go, etc. can and ultimately should be considered. CIPAC has completed its evaluation of all proposed capital improvement projects and respectfully submits its list of recommended projects to be included in the FY 2016/17 Capital Improvement Program (CIP). The Committee recommends that City Council adopt the FY 2016/17 CIP projects identified in this report utilizing identified funds from Sewer and Water Enterprise, Gas Tax and General funds revenues. 7 36 APPENDIX I Capital Improvement Program Summary Sheet Recommendations 37 Capital Program Recommendations for FY 2016 -17 = eligible fund source Funds Other r, Project Requested Amount General Fund Sewer Fund Water Fund Measure R Gas Tax Annual Capital Improvement Projects (6j 3.3m.000 i 5 31300,009 Staff recommends this project for full funding in line with the proposed 10 -Year Infrastructure Replacement and Maintenance 1 Annual Water Inhast uture $ - i 3Jy00,p09 $ Replacement (Program to address the replacement of cast and /or ductile iron pipes, and upgrading the lines and other infrastructure where necessary. recommends cominuation of repairs and rehabilitation on the City's most serious sewer main problems, priorities which are 2 and 3 Annual Sewer Infrastructure based on the 2011 results of the video inspection and condition assessment of 56 miles of the City's sewer lines. Staff also based $ ' 4 2,¢90.000 $ Replacement ,recommends full funding for sewer lift and pump station rehabilitation in line with the proposed 10 -Year Infrastructure Replacement and Maintenance Program to address the replacement and /or refurbishment of these facilities. S $09 ,00 Staff recommends fully funding this projected in order to administer the City's Annual Slurry Seal program, which is implemented 4 Annual Slurry Seal Program $ i 00= $ according to a 5 -year cycle Slurry sealing helps protect and extend the useful life of El Segundo's roadways, This year, the eastern side Sepulveda Blvd area will be addressed _ -_ is 250.Wo 'This project is in line with the proposed 10 -Year Infrastructure Replacement and Maintenance Program. Staff recommends Annual Curb and Sidewalk $ ,. � _ 5 Replacement Clywlds 'continuation of the 3500,000 allocation to address the displacement of curds and sidewalks caused by the roots of City and private trees according to the highest priority liabilities. CIPAC recommends fully funding this project with General Funds, In order to match the recommended funding for our local and 5 Lacat and Anwtal Serial arterial streets as outlined in the 10 -year Infrastructure Replacement and Maintenance Plan, a minimum of $500,000 would need $ '000 $ RehabMatlon to be appropriated to this effort every year CIPAC recommends [hat in future years, more emphasis be placed on addressing the rehabilitation of our local and arterial streets (Requested Capital Improvement Projects (11) XOD 1 5 30000 _f This project proposes to replace the 60 year old bleachers at the Recreation Park softball field. They are original to the field and Sotlbal Field Bleacher $ S 90,900 $ T Replacement nave been repaired many times They are now in need of full replacement. CIPAC recommends fully funding this project with �3eneral Funds. $ 73 - t 5009 5 The City's racquetball courts have significantly deteriorated since their last refurbishment approximately 6 years ago, This project B Racquetball Court Refurblstlment proposes to conduct a larger renovation, including installation of new wall materials and flooring. CIPAC recommends funding ,$ S S Ai00 S 70,000 only a portion of this project with General Funds to conduct an assessment of the moisture impact on the facility and then using [hat information to determine the best type of renovation possible before conducting any work El Segundo Blvd. Median $ L 64,00 3 This project proposes to update the landscaping palette along El Segundo Blvd. between Aviation and Douglas S4 with more 9 Landxapinp impruremonts ,aesthetic and drought tolerant plants and materials. The upgrade would enhance the look and feel of one of El Segundo's primary ,gateway entrances. CIPAC recommends fully funding this project with General Funds. The Teen Center is a popular and widely used facility by El Segundo's teen residents. The facility needs to be updated with ADA. 10 Teen Center Upgrades more durable furniture and must use space more innovalively, to accommodate today's teen's needs. The goal of the facility is to $ Wit ago be inviting to all types of youth and for parents to feel comfortable leaving their kids at the facility. CIPAC recommends fully 1W funding this project with General Funds W 11 proliatt Rich pond St Bel Field Upgrades R tq ue�jted Arnau ni General Fund SomrFund Water Fund measure A Gas Tax Other Funds Date , S The Richmond Street ball field lacks accommodations commonly found at other facilities, such as bathrooms, snack stands and storage. CIPAC recommentls fully funding this project with General Funds, but raised concerns that this amount of funding will only accommodate construction of resuoom and possibly storage facilities, 12 Police Department Stairwell RefurblBMtent the Police Department stair well Pass arW wall %are agoe%sively worn due as ffeouani use and the amount of aouipmm te officers wear that rubs against the rails. CIPAC recommends fully furkltag this project with Gaaefal Funds this lime, and recommends that E E n future years tt be added to an infrastructure replacement list for routine maintenance .. This project proposes to install up to 10 electric vehicle charging stations at various locations in the city to accommodate the 13 Electric: Vehicle Charging Stations growing popularity of electrical vehicles. CIPAC recommends fully funding this project with General Funds and also recommends i hat a full assessment be conducted on the type of charging stations available (slow, medium and rapid chargers) before the final E 5 +b. d7o E selection is made S E 3 The City of El Segundo has multiple facilities that are highly used but very outdated„ As such, they do not meetthe full needs of 14 Fa19Gly Noods Assesunent :heir user groups. This project proposes to fully assess the use and functionality of each facility and determine the best course of E 350.000 E action for repair, refurbishment and /or replacement through a large civic engagement process. CIPAC recommends fully funding this project with General Funds.. E This project proposes to install solar lighting along Main Street, similar to what is being installed on Richmond Street. CIPAC recommends that funding consideration be delayed until the Richmond Street lights are installed and pilot tested for functionality 15 Solar Lighting on Main Street E - E 48,000 and reliabilily E 80.000 This project will replace the crosswalk lighting at four locations along Main Street between the 100 -400 blocks with wireless lig his similar to the type found successfully used at other city locations CIPAC recommends fully funding this project with General 16 Cmsswelc Ughting on Main SL E S Funds and the addition of additional crosswalk locations as funds become available S 90.DDD This project proposes to instal retractable bollards at key locations on Main Street that will provide additional pedestdan safely for Formers Market, Halloween Frolic, tree lighting and other community events CIPAC recommends fully funding this project with 17 ReUBMWO Bollards on Main Street E E General Funds and also recommends that staff assess other locations for possible deployment Total Project Hefpwsts. 6.713,000 S 1,765,000 S 2,930,000 S 3,300,000 S I 3 600.000 S S S 8.595.000 $ 118,000 Sewer Enterpdae Fund S 030 000,00 S 3300000.00 Water EflterplkeFund 000.00 Gas Tax Fund Reartmendation S 1,765,00DA0 Gsnorat Fund RotsKnnlandatlu W APPENDIX II Project Detail Sheets WE PROJECT TITLE Water Main Replacements REQUESTING DEPARTMENT I Public Works DESCRIPTION Repair or replacement of potable water mains according to the greatest need. GENERAL PLAN REFERENCE LU7 JUSTIFICATION The water system is composed of water mains, booster pumps and reservoirs. The City Maintains approximately 57 miles of primarily cast or ductile iron pipes, many of which date back to the 1930s and later. Potable water pipes typically have a 50 -year life, requiring that roughly 1 mile of main should be replaced annually. The plan consists of water main replacements annually and varying investments for pump station, reservoir and high tower maintenance. Staff has laid out a plan for replacing the highest priority mains as well as maintaining and /or upgrading the facilities that support the water system infrastructure. ESTIMATED FUNDS Funding FY COST f ALLOCATED TO Source 2013/14 _ I DATE V $3,300,000 i 0 � Water — Fund FUNDING SOURCES Water Enterprise Fund FY 2014/15 COST - DESCRIPTION 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Survey FY FY 2015/16 2016/17 $3,300,000 BREAKDOWN ESTIMATED COST $150,000 $2,950,000 $100,000 $100,000 TOTAL 1 $3,300,000 1 All costs shown in current dollars I 41 CAPITAL IMPROVEMENT PROGRAM 2016/2017 PROJECT TITLE Sewer Infrastructure Maintenance and Repair REQUESTING DEPARTMENT Public Works DESCRIPTION Repair or replacement of sewer mains according to the greatest need. GENERAL PLAN REFERENCE LU7 JUSTIFICATION ca -193 -> cs -211 The City's wastewater system consists of approximately 50 c Circular 12" miles of pipe and 1,050 manholes. The majority of these pipes are constructed of vitrified clay and range in size from 6 -inch to 24 -inch in diameter. The system was constructed over the years based on the development needs of the City and approximately 60% of the lines are now over 50 years old. The City CCTV inspected its entire collection system and this work was completed in 2011. Staff selects sewer line segments' .k to be repairs based on the actual, documented condition of the pipe using the CCTV results and ratings. Pipes scoring 5 (worst) and 4 (significantly impacted) are prioritized for repair or replacement. This $request will provide for the repair of sewer line based on the highest priority repairs needed as well for maintenance and replacement of the sewer main support system (e.g., pumps, lift stations, meters) ESTIMATE FUNDS Funding FY FY D COST ALLOCATED Source 2012/13 2013/14 FY FY 2014115 2015/16 TO DATE $2,930,000 Sewer $2,930,000 Enterprise CIPAC SCORE FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST Sewer Enterprise Fund 1. DESIGN & PLANS 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) TOTAL $2,930,000 All costs shown in current 'VA PROJECT TITLE Local Street Rehabilitation Project — Slurry Seal REQUESTING DEPARTMENT Public Works DESCRIPTION Slurry of local streets according to the 7 -year rotation schedule GENERAL PLAN REFERENCE LU7 JUSTIFICATION: In El Segundo, local streets are maintained through spot repair and slurry seal. As pavement ages, it get less flexible and eventually cracks. Slurry sealing helps keep water from getting into the cracks and damaging the subgrade. As environmental cracks enlarge, slurry sealing is less effective. A fresh wearing surface of conventional or rubberized asphalt is then required from time to time. Throughout the industry it is generally accepted that streets can go about 30 years between overlays as long as slurry applications are done every 5 -7 years to help weatherproof and protect the pavement. The streets will continue to receive slurry applications for pavement preservation. This year, the slurry schedule calls for application in eastern section of the City, in the areas bound by Rosecrans Ave., Sepulveda Blvd., Imperial Hwy and Aviation Blvd. FUNDS ESTIMATED .LOCATED Funding FY FY AL COST AL DATE Source 2013/14 2014/15 $ $ Gas Tax Community Impact Statement: FY FY 2015/16 2016/17 $ $600,000 DESCRIPTION ESTIMATED COST 1. DESIGN $25,000 2. CONSTRUCTION $550,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES $25.000 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $600,000 43 PROJECT TITLE Annual Curb, Gutter and Sidewalk Repair Citywide REQUESTING DEPARTMENT Public Works DESCRIPTION Repair of City sidewalks and curbs according to the greatest need. GENERAL PLAN REFERENCE LU7 JUSTIFICATION: Curb and sidewalk are displaced by tree roots and other causes creating potential trip hazards. Locations for curb and sidewalk requiring repair are generated throughout the year by field surveys from the Street Maintenance Division and requests from residents. Each year the amount of work identified for repair exceeds the funding allocated. Additional funding would enable the Street Maintenance Division to reduce the backlog of resident's requests and City surveys. It is estimated that every 20 years 10% of a street's concrete curbs and sidewalk must be replaced. This is in addition to clearing the backlog of the city's most dangerous areas. FUNDS ESTIMATED ALLOCATED Funding FY FY FY FY COST TO DATE Source 2013/14 2014/15 2015/16 2016/17 $250,000 $ $ $ $250,000 CIPAC SCORE Score HIS SC RI JL CO Cl TOT 5 1 5 5 0 1 7 23 DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION $250,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES _ 5. OTHER (LIST) Soils Engineer Rep. Survev TOTAL Community Impact Statement: $250,000 Throughout El Segundo, our sidewalks, curbs and gutters have been negatively impacted by trees. Repairing those locations were the greatest tripping hazards exist will help ensure a clear and safe path of travel for all members of the community, and in particular those with poor vision and physical disabilities. .. PROJECT TITLE REQUESTING DEPARTMENT Arterial and Local Street Rehabilitation Public Works DESCRIPTION I Resurfacing Local and Arterial Streets GENERAL PLAN REFERENCE I LU7 JUSTIFICATION: Arterial and local streets area evaluated on a triennial basis and rated using a Pavement Index Rating system ranging from 0 -100, with 100 being best. Those streets ranking below 60 require some form of rehab, ranging from grind /cap to full depth reclamation. According to the Pavement Index report, a minimum of $700,000 is needed in addition to existing grant funds in order to bring the City's streets overall average rating up to a minimum of 74, which is considered "good." ESTIMATED FUNDS AL Funding FY FY FY FY LOCATED COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17 $500,000 $ $ $ $500,000 CIPAC SCORE HS SC RI JL CO CI TOT Score 1 1 3 3 0 1 6 14 DESCRIPTION 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey ESTIMATED COST $500,000 I TOTAL $500,000 Community Impact Statement: The community deserves to drive on streets that are of sufficient quality that their cars are not damaged, and such that the safety of those riding bikes is not compromised by pot holes and other roadway surface hazards. Furthermore, investing in appropriate maintenance (e.g., crack sealing, slurry, grind /cap) lessens the tax dollars that will need to be spent on full street reconstruction. 45 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 201612017 PROJECT TITLE Recreation Park Softball Field Bleachers REQUESTING DEPARTMENT Recreation and Parks The softball field at Recreation Park is nearly 60 years old. The bleachers for DESCRIPTION spectators along the first and third baselines are original to the field. They are deteriorating and have been repaired many times. GENERAL PLAN REFERENCE JUSTIFICATION The softball field at Recreation Park is nearly 60 years old. The bleachers for spectators along the first and third baselines are original to the field. They are deteriorating and have been repaired many times. ESTIMATED FUNDS AL LOCATED ALLOCATED Funding FY FY FY FY COST Source 2013/14 2014/15 2015/16 2016/17 $30,000. 0 General $ $ $ $ Fund CIPAC SCORE HS SC RI JL CO CI TOT Score 1 3 1 0 1 97 13 SOURCES FUNDING • BREAKDOWN DESCRIPTION ESTIMATED COST General Fund 1. DESIGN $0 2. CONSTRUCTION $25,000 3. MANAGEMENT /INSPECTION $ 4. CONTINGENCIES $5,000, 5. OTHER (LIST) Soils Engineer Rep. $ Survey $ TOTAL $30,000. Community Impact Statement: Upgraded bleachers would greatly enhance the look and comfort of the softball field facility. Heavily utilized by El Segundo High School and El Segundo Girls Softball, thousands of spectators of all ages use these bleachers. ., PROJECT TITLE Recreation Park Racquetball Courts Refurbishment REQUESTING DEPARTMENT Recreation and Parks Recreation Park has two racquetball courts available for general public use. DESCRIPTION Because they are subterranean, the floors and walls are subject to moisture which drastically exacerbates deterioration to the facility, requiring recurring short-term and costly maintenance efforts. GENERAL PLAN REFERENCE LU6; LU7 JUSTIFICATION Recreation Park has two racquetball courts available for general public use. Because they are subterranean, the floors and walls are subject to moisture which drastically exacerbates deterioration to the facility, requiring recurring short-term and costly maintenance efforts, such as painting and plastering. The improvements would install wooden floors and add panels to the walls to form a moisture barrier from the outside elements. ESTIMATED FUNDS ALLOCATED Funding FY FY FY FY COST TO DATE Source 2013/14 2014/15 2015/16 2016/17 $75,000. 0 General $ $ $ $ Fund _ CIPAC SCORE: Partially fund at $5,000 to evaluate the moisture issue and determine best options. Bring back for future consideration. Score HS I SC I RI I JL I CO 1 Cl I TOT 3 1 5 1 1 0 1 1 1 4 14 DESCRIPTION General Fund 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL ESTIMATED COST $5,000. $60,000, $10,000, $ $75,000. Community Impact Statement: Racquetball is a sport with many potential benefits such as physical fitness, socialization, stress - relief, and mental agility. The courts at Rec Park are under - utilized, but have great potential. If the courts were of better playing quality more people would utilize them and City staff would have the opportunity to facilitate leagues, instructional programs, and tournaments. 47 PROJECT TITLE I El Segundo Boulevard Median Landscape Project REQUESTING DEPARTMENT Recreation and Parks El Segundo Blvd. is a main thoroughfare for the business sector of the City. This DESCRIPTION median has been narrowed as the street was widened, leaving the planting area unsightly and lacking continuity with the other medians within the City. GENERAL PLAN REFERENCE LU7 JUSTIFICATION (see attached concept renderings) El Segundo Blvd. is a main thoroughfare for the business sector of the City. This median has been narrowed as the street was widened, leaving the planting area unsightly and lacking continuity with the other medians within the City. This is a main entry point into the city and does not represent the city well. Aerospace Corporation has recently re- landscaped their facility as well as the Air Force Base. The City median could provide cohesion to the aesthetics of the business corridor. Improvements would include appropriate irrigation and water - friendly plant material. ESTIMATED FUNDS Funding FY FY FY FY ALLOCATED COST � Source 2013114 2014115 2015116 2016117 TO DATE $60,000. 0 General $ $ $ $ Fund CIPAC SCORE H� SC RI O I 1 T Score 0 1 6 10 SOURCES FUNDING DO DESCRIPTION ESTIMATED COST General Fund 1. DESIGN -- - $5,000. 2. CONSTRUCTION $50,000. 3. MANAGEMENT /INSPECTION $ 4. CONTINGENCIES $5,000. 5. OTHER (LIST) Soils Engineer Rep. $ Survey $ TOTAL $60,000. Community Impact Statement: As a main thoroughfare in the City, upgraded landscaping in the median will enhance the look and feel of the area. Well- manicured and designed landscaping can have a positive impact on property values and business attraction. It will create continuity with the adjacent private properties and help create a sense of place for residents and visitors alike. .; PROJECT TITLE I Teen Center Upgrades REQUESTING DEPARTMENT I Recreation & Parks DESCRIPTION Renovate the El Segundo Teen Center by purchasing new furniture, game equipment, computers, exterior painting and miscellaneous building upgrades. GENERAL PLAN REFERENCE LU7; LU7 JUSTIFICATION: The interior of the Teen Center is furnished with donated furniture, workout equipment, TV's, and gaming equipment. The furnishings and fixtures are worn and unsightly. Updated furnishings will make the facility more inviting, clean, and comfortable for kids to hang out. Misc upgrades could also include a computer lab or other innovative spaces for teens. ESTIMATED FUNDS ALLOCATED Funding FY FY FY FY COST ALLOCATED Source 2013/14 2014/15 2015116 2016/17 $100,000 $0 $0 $0 $100,000 CIPAC SCORE Score HS SC J RI _ JL CO Cl TOT 3 1 3 1 0 1 8 16 DESCRIPTION ESTIMATED COST 1. DESIGN $0 2. CONSTRUCTION $100,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES $0 5. OTHER (LIST) Soils Engineer Rep. Survev I TOTAL 1 $100,000 Community Impact Statement: The interior of the Teen Center is full of donated furniture and equipment with tears and worn out cushions, etc. The teen center requires durable furnishings and also more innovative spaces for teens to utilize computers, complete homework assignments, and socialize. The goal of the Teen Center is to be inviting to all types of youth and for parents to feel comfortable leaving their kids at the facility. .• WE CAPITAL ■ ■ • PROGRAM FISCAL 1 ■ PROJECT TITLE Richmond Street Ball Field Upgrades REQUESTING DEPARTMENT Recreation & Parks DESCRIPTION Add concession stand, storage, and restroom facility. GENERAL PLAN REFERENCE LU6; LU7 JUSTIFICATION: The school -owned property, Richmond Street Field, is maintained by the City and used jointly by the school district, community sports groups, and the general public. The field is less desirable because of the lack of site amenities such as concessions, storage, and restroom facilities. The field is unable to host tournaments as a result. ESTIMATED FUNDS AL Funding FY FY FY FY LOCATED COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17 $150,000 $0 $0 $0 $100,000 CIPAC SCORE Score HS SC 3 5 RI JL CO CI TOT 1 0 1 7 117 • BREAKDOWN SOURCES FUNDING DESCRIPTION ESTIMATED COST 1. DESIGN $20,000 2. CONSTRUCTION $110,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES $20,000 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $150,000 Community Impact Statement: The additional site amenities of a concession stand, storage, and restrooms would allow local youth sports and high school sports fundraising opportunities by hosting tournaments and selling concessions at regular season games. WE PROJECT TITLE Police Department Stairwell Refurbishment REQUESTING DEPARTMENT Police DESCRIPTION Paint the Stairwell handrails or strip them to raw metal and refinish GENERAL PLAN REFERENCE LU7 JUSTIFICATION: The Police department stairwell is in need of repainting. The constant exposure to body equipment and officers has taken its toll on the painting that was done approximately 8 years ago and now needs to be addressed. The Police Department is open to the idea of stripping the paint and placing a clear treatment on the existing railing to avoid this wear and tear moving forward. The bottom portion of the stair well would still be repainted. ESTIMATED FUNDS AL Funding FY FY FY FY LOCATED COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17 $75,000.00 $ $ $ $75,000 f CIPAC SCORE Score HS SC R:1=J L C CO Cl TOT T 1 11 1 1 1 0 1 3 7 General Fund DESCRIPTION 1. DESIGN ESTIMATED COST 2. CONSTRUCTION $75,000.00 a 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $75,000.00 Community Impact Statement: The Downstairs area is in need of repainting to provide an appropriately maintained working environment for officers. 51 PROJECT TITLE Installation of Charging Stations REQUESTING DEPARTMENT Public Works DESCRIPTION Installation of charging stations in public areas throughout the City GENERAL PLAN REFERENCE LU7 JUSTIFICATION: As more and more people buy electric cars, the City needs to consider providing charging stations to meet the demand, as well as to encourage people to visit the downtown area. The City should be a role model and leader in this clean air movement and partner with SCE and other energy leaders with a goal to roll out at least 10 charging stations citywide. Possible areas include City Hall, City Parking Lots, Library, Campus El Segundo soccer fields and Recreation Park. ESTIMATED FUNDS COST ALLOCATED TO DATE $75,000 CIPAC SCORE Score Funding Source FY 2013/14 FY 2014/15 FY 2015/16 FY 2016117 $ $ $ $ Expected Grant and General Fund combination JL DESCRIPTION ESTIMATED COST 1. DESIGN $20,000 2. CONSTRUCTION $50,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES $5,000 5. OTHER (LIST) Soils Engineer Rep. Survey I TOTAL 1 $75,000 Community Impact Statement: There is a significant community benefit to residents and visitors being able to charge their vehicles when visiting the downtown area and community facilities. It invites people to choose our city over other locations knowing they have plug in options available to them. 52 PROJECT TITLE I Facility Needs Assessment REQUESTING DEPARTMENT I Public Works DESCRIPTION Need for a comprehensive evaluation of all facilities to prioritize wholesale _ renovations GENERAL PLAN REFERENCE LU1; LU7 JUSTIFICATION: The Public Works Department maintains over 30+ large and small buildings, of which most of them are more than 30 years old. Due to city budget constraints, many of these buildings have not been adequately maintained. Additional several key buildings no longer meet the needs of their user groups, specifically in terms of layout, technology and change in use. Public Works recommends that a comprehensive assessment be conducted to help evaluate and prioritize how these buildings can be renovated or replace to bring them into alignment with today's user -group needs. The results of that assessment can guide the facilities component of a five- and ten -year infrastructures plan. ESTIMATED FUNDS Funding FY FY FY FY COST ALLOCATED Source 2013/14 2014/15 2015/16 2016117 TO DATE $350,000 0 $ $ $ $ CIPAC SCORE HS SC Ri JL CO CI TOT Score 1 J 4 3 3 3 6 20 General Fund Community Impact Statement: DESCRIPTION 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES ESTIMATED COST 1 5. OTHER (LIST) Facility Assessment: � $350,000 1 TOTAL $350,000 There is a significant community and employee benefit to evaluating and prioritizing the needs of the City's aging facilities, and determining whether they can be successfully renovated (and to what extent), or whether replacement makes more financial sense. Challenges include: 1) the Gordon clubhouse stage lighting does not adequately meet today's production needs, and the building has asbestos and lead, which significantly impact the cost of renovations; 2) the teen center is outdated and does not provide the type of engaging environment that today's teens are drawn to; 3) City Hall's disjointed layout impedes the ability department staff to be located together as a group; as an example Finance staff are located in three separate areas of City Hall; 4) there is no location for centralized cashiering; 5) Meeting rooms throughout the city are inadequate in both size and layout for the diversity of meetings held in the community professional world today (Joslyn, Clubhouse, City Hall, PD, Library). 53 54 CAPITAL IMPROVEMENT PROGRAM FISCAL - 201612017 PROJECT TITLE Downtown -Main street and Grand Ave. REQUESTING DEPARTMENT To retrofit the existing poles that are no longer being used for the hanging DESCRIPTION baskets throughout the Downtown areas on Main Street and Grand Ave, with a solar powered light fixture. Also to include a fresh coat of black weather resistant aint to each of them. GENERAL PLAN REFERENCE JUSTIFICATION: The 60 some pole standards that have been installed to hold hanging baskets have been unkempt and unused for many years and are blighted serving no purpose. To retrofit a solar powered light standard in the top of each of them would create added safety at night and enhanced ambiance throughout the Downtown area encouraging safer foot traffic and furthering a more cohesive Downtown District. The poles themselves have a nice design and solid foundation, and should be able to be converted to a light fixture that is solar powered fairly easily. There would be very little continued maintenance once implemented. ESTIMATED COST FUNDS ALLOCATED Funding Funding Source FY 2013114 FY 2014/15 FY 2015/16 FY 2016/17 $48,000 $ $ $ $48,000 CIPAC SCORE Score HS SC Ri JL CO CI TOT SOURCES FUNDING • BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $48,000 Community Impact Statement: 54 CAPITAL IMPROVEMENT ■ ■ • ■ 1 FISCAL ■ 2016/2017 PROJECT TITLE Crosswalk Lighting on Main St. REQUESTING DEPARTMENT Public Works DESCRIPTION Installation of wireless, in- ground crosswalk lighting in the 100 -400 block of Main GENERAL PLAN REFERENCE LU7 JUSTIFICATION: The crosswalk lighting installed years ago with the Main Street renovation project has never worked properly. Public Works proposes to remove these lights and replace them with newer in- ground lights that work wirelessly through Bluetooth technology. The lights selected have proven reliability and have been deployed in other areas of the city with great success. ESTIMATED COST FUNDS ALLOCATED TO DATE Funding Source FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 $80,000 $ $ $ $ CIPAC SCORE Score HS SC 5 5 RI JL CO Cl TOT 1 0 1 8 20 �] I SOURCES FUNDING • BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 0 2. CONSTRUCTION $8,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Product Purchase $72,000 Survey TOTAL $80,000 Community Impact Statement: Any roadway enhancements that help call attention to pedestrians in the ROW is valuable and provides a safer environment when they cross the street. These lights are in dire need of replacement, in particular given the increased popularity and growth of the downtown area would help benefit the community as a whole 6•1R PROJECT TITLE REQUESTING DEPARTMENT Retractable Bollards on Main St. Public Works DESCRIPTION I Installation of wireless, flush mounted, retractable bollards on Main GENERAL PLAN REFERENCE I LU7 JUSTIFICATION: The city hosts many community events in the 300 and 400 blocks of Main Street, such as the Halloween Frolic, Tree Lighting ceremony, Farmer's Market, etc. Because pedestrian safety is paramount to the City, city vehicles are used to block the ends of the streets and provide a safe buffer between pedestrians and cars. However, it would be much more efficient and still maintain a high degree of safety to use retractable bollards for these recurring events. The bollards would be strategically placed in the roadways and yet still be rapidly accessible for use. This would also free up City vehicles for use during the events as needed. ESTIMATED FUNDS AL Funding FY FY FY FY LOCATED COST ALLOCATED Source 2013/14 2014/15 2015/16 2016/17 $80,000 $0 $ $ $ $ CIPAC SCORE DESCRIPTION ESTIMATED COST 1. DESIGN 0 2. CONSTRUCTION $40,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Product Purchase $50,000 Survev TOTAL Community Impact Statement: $90,000 Huge benefit to the community for safety and reliability, especially given the growth in the downtown area over the past two years. 56 HS SC RI JL CO CI TOT Score 10 1 5 1 0 1 10 27 DESCRIPTION ESTIMATED COST 1. DESIGN 0 2. CONSTRUCTION $40,000 3. MANAGEMENT /INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Product Purchase $50,000 Survev TOTAL Community Impact Statement: $90,000 Huge benefit to the community for safety and reliability, especially given the growth in the downtown area over the past two years. 56 naN M • . Evaluation and Scoring Criteria 57 CIPAC Scoring Criteria 2015/2016 Priority Score HS Health and Safety Degree to which improvement would mitigate harm to the community (catastrophic, personal injury, property) Catastrophic impact to the community including serious injury & property damage............ 10 Significant possibility of personal injury or property damage ................... ............................... 5 Moderate possibility of personal injury or property damage .................... ............................... 3 Minimal possibility of personal injury or property damage ....................... ............................... 1 SC System Condition Degree to which improvement maintains the useful life of the system (sidewalks, streets, sewers, water, storm drains, communications) Corrects a serious flaw to the system ........................................................ ............................... 5 Extends the useful life of the system ......................................................... ............................... 3 Maintains the useful life of the system ...................................................... ............................... 1 RI Return on Investment Degree to which improvement results in savings, efficiencies or mitigates significant future costs Cost Benefits > 50% cost recovery within 5 years ...................................... ............................... 5 Cost Benefits > 25% cost recovery within 5 years ...................................... ............................... 3 CostBenefits < 25% .................................................................................... ............................... 1 JL Joint Agreement /Legal Requirement Is the improvement required by existing agreement or local, state or federal requirements Yes.............................................................................................................. ............................... 3 No—.. .... ............................................. ................................................................... - ................. 0 CO Coordination Opportunity Degree to which improvement can be completed with another project to generate savings or efficiencies in the use of time, labor and materials Significant savings are generated within the project period ..................... ............................... 5 Moderate savings are generated within the project period ...................... ............................... 3 Minimal savings are generated within the project period ......................... ............................... 1 ClCommunity Interest ....................................................................... ............................... Up to 10 Project is given special consideration based upon substantial interest where the other project categories do not apply. The project will include a community impact statement to justify the project score WP APPENDIX IV Project Score Sheet WE 2016/17 CIPAC SCORE SHEET CAPITAL INFRASTRUCTURE PROPOSALS PROJECT NANIE GROUP DESCRIPTION AND C 0S CO TOTAL RECOMMENDATION r SCORE Softball Bleachers Recreation Upgrade Bleachers $30,000 1 3 1 0 1 7 13 Racquetball Courts Complete refurbishment $75,000 3 5 1 0 1 4 14 ES Blvd. Median Landscaping Redo Landscaping at entrance; $60,000 1 1 1 0 1 6 30 Facilities Teen Center Upgrades Renovate the Teen Center $100,000 3 3 1 0 1 8 16 Richmond St. Ball Field Upgrade and create facilities $150,000 3 5 1 0 1 7 17 Police Refurbish stairwell — paint 1 1 1 0 1 3 7 Police Dept. Stairwell Upgrade stripping rails and repainting $75,000 Department base. Electric Charging Station Install Charging 30 stations; $75,000 1 1 3 0 1 7 13 Facility Needs Assessment City buildings renovation and $350,000 1 4 3 3 3 6 20 needs assessment; Solar Lighting On Main St. Install solar lights on existing $48,000 1 1 1 0 1 4 8 Public poles. _ Crosswalk Lighting on Main St. Install crosswalk lighting in the $80,000 5 5 1 0 1 8 20 Facilities 100 -400 Blocks of Main St. Retractable Bollards on Main Install retractable bollards on $90,000 10 5 1 0 1 30 27 St. Main St. to provide traffic barrier Arterial & Local Street Rehab Provide sufficient funding for $500,000 1 3 3 0 1 6 14 street rehab and replacement Curb, Gutter and Sidewalk Removal and replacement of 5 5 5 0 1 7 23 Rehab /Replacement damaged sidewalks throughout $250,000 the City TOTAL • • $1,883,000 WE § § m [ 0 b ; ) ( % z k 8LL §) U) [ \k o\ co ) % ©��f��k \f(((\/ \\ z ) \ u §w \ \ 2 / ( m 2 ( w °� # °§ e § \G / °§ §k(( /} �\�d� § §§z §G , ��\ K §! / § \2 \§ §k § §( § g} {) §¥zzzfez a!§) LL,D � ) e(ee ® ® &! /\(ew / §z§=, ,wF- 2ol,am � matK7ozo� =�;G[SQ ®B!!`a <Lu § §k0 \[� }[j22§$ 2 {[&!\ §§225§!§§° $§\§§ §E2 &$}§(ƒ§3§ § »k$ / § §2$ §§§( \ \ \ M. -20z } / {ƒ 7S .9° 0} j\ LLJ z S A® LU R § 3 ( ) \ ID ) 7 \ -0 j\ §/ «§ 0 02 \ ; \ \ \ EL § � � , w _ z / § j { \/ \ > ° k { /)${ {f)00 ( )kt §§» E E ) ( |)Et = �-2{ f ))) /sJ fr LLI \$| i > :\ LU °`! ®° • +�!§®} \ \\(\ f § 61 3 K \ § f ! ; m a 61 3 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/12/16 THROUGH 9/25/16 Date Payee Description 9/12/2016 West Basin 2,068,932.94 H2O payment 9/12/2016 IRS 266,869.11 Federal 941 Deposit 9/12/2016 Employment Development 3,602.45 State SDI payment 9/12/2016 Employment Development 57,498.03 State PIT Withholding 9/14/2016 Cal Pers 1,554.21 EFT Retirement Safety- Fire -PEPRA New 9/14/2016 Cal Pers 4,905.37 EFT Retirement Safety - Police -PEPRA New 9/14/2016 Cal Pers 28,752.62 EFT Retirement Misc - PEPRA New 9/14/2016 Cal Pers 104,466.51 EFT Retirement Misc - Classic 9/14/2016 Cal Pers 283,622.84 EFT Retirement Safety 9/16/2016 Health Comp 673.08 Weekly claims 9/23/2016 Manufacturers & Traders 41,101.24 457 payment Vantagepoint 9/23/2016 Manufacturers & Traders 527.31 IRA payment Vantagepoint 9/23/2016 Nationwide NRS EFT 59,827.30 EFT 457 payment 9/23/2016 State of CA EFT 1,006.91 EFT Child support payment 9/23/2016 Health Comp 100.00 Weekly claims 9/15/2016 Lane Donovan Golf Ptr 22,987.10 Payroll Transfer 9/5/16- 9/11/16 Workers Comp Activity 61,666.85 SCRMA checks issued 9/12/16- 9/18/16 Workers Comp Activity 12,799.49 SCRMA checks issued 9/5/16- 9/11/16 Liability Trust - Claims 0.00 Claim checks issued 9/12/16- 9/18/16 Liability Trust - Claims 4,769.87 Claim checks issued 9/5/16- 9/11/16 Retiree Health Insurance 0.00 Health Reimbursment checks issued 9/12/16- 9/18/16 Retiree Health Insurance 0.00 Health Reimbursment checks issued 3,025,663.23 DATE OF RATIFICATION: 9/22/16 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by. Deputy City Treas er II .� �� Date Director of City Manager Date Y Ze -/ Date 3,025,663.23 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -15 to 9 -30 -16 9/R2016 1/1 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 20, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Tracy Weaver, City Clerk announced a clerical error on the agenda, this is not a Special Meeting. This is a regular scheduled meeting of the City Council. Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -3- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2 Lewis vs. City of El Segundo. EAMS No. ADJ9634084, ADJ9634079 3. Simonek vs. City of El Segundo, USDC (Cental District) No. CV -15- 09190 -JAK CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. 0 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter Public Employee Performance Evaluation Title: City Manager Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Executive and Management/Confidential; City Employees Association. Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 20, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles PRESENTATIONS a) Presentation by Mayor Fuentes to Don Knabe for his years serving the community as Los Angeles County Supervisor of the Fourth District. a) Proclamation read by Council Member Dugan and presented to Dave Wagner, Laurence Martin and Lee Ostendor of the Kiwanis Club proclaiming September 24, 2016 as the 40th Anniversary of the Richmond Street Fair. b) Proclamation read by Mayor Fuentes proclaiming September 23, 2016 as Vin Scully Day. c) Presentation by Meredith Petit, Recreation and Parks Director on the upcoming City of El Segundo Centennial Celebration. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Gail Church, Executive Director of Tree Musketeers, commented on item #K11. Lance Giroux, Little League President, commented on the challenges facing the Little League organization with the Imperial Street field closing in the near future. Mr. Giroux is asking the City to help the organization find a solution. Beth Murida, resident and ES Little League Challenger Manager commented on the Little League situation with Imperial field. Dina Ferguson, resident, commented on the recent early turning of airplanes from LAX. Sam Pena, SBWIB representative, South Bay Workforce Investment Board, gave an update of the Board and what they have recently accomplished. Matt Sabosky, resident, commented on item #K11. 3 CITY COUNCIL COMMENTS — (Related to Public Communications) Council commented on items presented during Public Communications. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action regarding the introduction and first reading of an Ordinance amending the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non - street front uses; (3) design review process of projects in the DSP; (4) parking requirements for Non - Profit Museums in the DSP area; and amending El Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No. EA -1057 (exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines "), Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo. (Fiscal Impact: None) Mayor Fuentes stated this was the time and place for a Public Hearing regarding the introduction and first reading of an Ordinance amending the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non - street front uses; (3) design review process of projects in the DSP; (4) parking requirements for Non - Profit Museums in the DSP area; and amending El Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No. EA -1057 (exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines "), Specific Plan Amendment No. SPA 14 -01 and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo. City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Paul Samaras, Principal Planner, gave a presentation. 0 MOTION by Council Member Brann, SECONDED by Council Member Dugan to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Mark Hensley, City Attorney, answered Council's questions concerning parking and the museum downtown (ESMoA). MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan directing staff to bring back with the first 3 items in the DSP (Downtown Specific Plan); 1) tinting or reflective glass on storefront windows, 2) signs for not - street front uses and 3) design review process of projects in the DSP, removing item #4; parking requirements for Non - Profit Museums in the DSP area to the October 4, 2016 City Council Meeting. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles, Dugan, Fuentes, Pirsztuk NO: Brann Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1521 AN ORDINANCE AMENDING VARIOUS DOWNTOWN SPECIFIC PLAN (DSP) DEVELOPMENT AND DESIGN STANDARDS, ESTABLISHING A DOWNTOWN DESIGN REVIEW PROCESS, AND AMENDING EL SEGUNDO MUNICIPAL CODE CHAPTER 15 -24 REGARDING ADJUSTMENTS. (SPECIFIC PLAN AMENDMENT NO. 14 -01 AND ZONE TEXT AMENDMENT NO. 16- 13) With the exception that provisions related to the Museum be deleted. Council Member Prisztuk introduced the Ordinance. Second reading and adoption of the Ordinance is scheduled for October 4, 2016. Recess at 8:42 PM Reconvened at 8:55 PM 2. Consideration and possible action to open public hearing regarding the presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including discussion and possible direction regarding all city revenues and expenditures. (Fiscal Impact: Total Revenues (including transfers -in) of $110,511,276; Total Expenditures (including transfers -out) of $117,176,874; General Fund Revenues of $67,836,559, Expenditures of $66,599,643) Mayor Fuentes stated this was time and place for a Public Hearing regarding the presentation of the Fiscal Year (FY) 2016 -2017 Preliminary Budget, including discussion and possible direction regarding all city revenues and expenditures. City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received and Council was copied. Mayor Fuentes opened the Public Hearing. Greg Carpenter, City Manager and Joe Lillio, Finance Director, gave a presentation Council Discussion Option #4 was discussed in detail. Staff will compile the information and present the Final FY 2016 -2017 Operating Budget at the Special City Council Meeting to be held on September 28, 2016. MOTION by Council Member Brann, SECONDED by Council Member Dugan to continue the Public Hearing to a Special Meeting on Wednesday, September 28, 2016 at 5:OOPM. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3012827 through 3013011 on Register No. 23 in the total amount of $1,280,002.23 and Wire Transfers from 8/29/16 through 9/11/16 in the total amount of $1,380,994.45. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approve Special Meeting Minutes of August 29, 2016, Special Meeting Minutes of September 6, 2016 and Regular City Council Meeting Minutes of September 6, 2016. 5. Authorize the Police Department to purchase (23) Suppressed SIG Sauer SIGMCX 5.56MM patrol /SWAT rifles, optics and related equipment using Asset Forfeiture Funds and authorize the Police Department to purchase these rifles through Adamson Police Products. (Fiscal Impact: Not to exceed $67,000.00) on 6. Accept the work for the Joslyn Center Elevator Refurbishment/Modernization, Project No. PW -16 -19 as complete and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. (Fiscal Impact: $85,582.00) 7. Adopt Resolution No. 4998 amending the City of El Segundo Flexible Benefits Plan Document to reflect changes in the Contribution to the Plan and amend the language to ensure compliance with Section 125 of the Internal Revenue Code of 1986. (Fiscal Impact: None) 8. PULLED BY COUNCIL MEMBER BRANN 9. Authorize the City Manager to transfer $27,929 in funds budgeted in Fiscal Year FY 2015/16 for the "employee salaries and benefits" budget category to the "professional /technical service charges" budget category, and authorize the City Manager to execute an Amendment No. 4883C to the agreement with Hayer Consultants, Inc., in a form approved by the City Attorney to increase the respective contract amounts to a total amount not to exceed $112,929. (Fiscal Impact: None) 10. PULLED BY COUNCIL MEMBER MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to approve Consent Agenda items 3, 4, 5, 6, 7, and 9. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 8. Consideration and possible action to authorize the City Manager to extend the existing contract with William Avery & Associates, Inc to conduct Police Chief Recruitment and future executive searches as needed. (Fiscal Impact: $24,400.00) Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to reject item #E8. MOTION FAILED BY VOICE VOTE. 2/3 YES: Brann, Pirsztuk NO: Boyles, Dugan, Fuentes MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles authorizing the City Manager to extend the existing contract with William Avery & Associates, Inc., Amending No. 4883B to conduct Police Chief Recruitment and future executive searches as needed. MOTION PASSED BY VOICE VOTE. 3/2 YES: Boyles, Dugan, Fuentes NO: Brann, Pirsztuk 10. Consideration and possible action regarding a thirty (30) day provisional appointment extension for the position of Information Systems Manager. (Fiscal Impact: None) Council Discussion MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Dugan approving a thirty (30) day provisional appointment extension for the position of Information Systems Manager. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/1 Yes: Boyles, Dugan, Fuentes, Pirsztuk No: Brann F. NEW BUSINESS G. REPORTS — CITY MANAGER — Thanked the employees who came in on Saturday and helped make the Vin Scully video and reminded everyone of the upcoming meetings; Wednesday, September 28, 2016 (Budget Meeting) and Thursday, September 29, 2016 (Aquatics Center). H. REPORTS — CITY ATTORNEY — Mentioned the POA (Police Officers Association) and the City of El Segundo were involved in a Fact Finding hearing, the outcome of the meeting will be posted on the City's Website tomorrow, September 21, 2016. The attorney's office has been reviewing legislation to be signed by the Governor regarding second units, this legislation will ease some of the restrictions on these units. Mentioned the FCC passed legislation requiring Closed Captioning on Cable Access channels and on a final note, mentioned his office has been working on the Specific Plan and CEQA for the TopGolf project. I. REPORTS — CITY CLERK — None J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Mayor Pro Tern and Council Member Brann 11. Consideration and possible action to request staff to investigate and provide possible solutions to alleviate maintenance and loitering concerns at Clutter's Bluff Park located on Imperial Avenue. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Council Discussion Council directed staff to investigate and provide possible solutions to alleviate maintenance and loitering concerns at Clutter's Bluff Park located on Imperial Avenue. Council Member Brann — Visited the Desalination Plant in Carlsbad, hosted by West Basin. Council Member Pirsztuk — Thanked the Fire Department for hosting the 9/11 charity Pancake Breakfast. Council Member Dugan — Commented on the budget process and manpower process for budgeting purposes. Council Member Dugan would like to see these processes separated and not discussed together in the future. Mayor Pro Tern Boyles — Mentioned LA County is looking for members of the Civil Grand Jury. Mayor Fuentes — Attended the Aquatics Center Kick Off, attended the Fire Departments Pancake Breakfast, attended the Aerospace Corporation Convocation, attended Rueben's Distillery Ribbon Cutting, attended the Carlsbad Desalination Plant hosted by West Basin, met with the LA Times Editorial Board concerning the City's stand against Measure M, attended the Los Angeles Air Force Base with South Bay Chambers where they received the Air Force Command Community Support Award, thanked staff for removing an obstacle in the way of the stop sign at Virginia and Grand and thanked our Fire Department for their quick work in saving a life of the Mayor's friend. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) MEMORIALS — ADJOURNMENT at 11:03 PM Tracy Weaver, City Clerk I SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, SEPTEMBER 28, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM PLEDGE OF ALLEGIANCE — Mayor Pro Tern Boyles ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only) None PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. A. SPECIAL ORDERS OF BUSINESS: Consideration and possible action regarding (1) introduction and first reading of an Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and Development Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02) amending the 540 East Imperial Avenue Specific Plan; and (2) adoption of a Resolution approving the Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East Imperial Avenue Specific Plan and Mitigation Monitoring and Reporting Program (Environmental Assessment No. EA -1154) and authorizing the City Manager to execute an Affordable Housing Agreement with the developer, in a form approved by the City Attorney's office. The Project site is located at 540 East Imperial Avenue, in the 540 East Imperial Avenue Specific Plan (540 EIASP) Zone (the "Site "). (Applicant: D.R. Horton Homes CA2, Inc.) (Property Owner: El Segundo Unified School District (ESUSD) (Fiscal Impact: None) Mayor Fuentes stated this was the time and place for a Public Hearing regarding introduction and first reading of an Ordinance (Specific Plan Amendment No. SPA 16 -01 for SP No. 10 -03 and Development Agreement Amendment No. 16 -01 for Development Agreement No. 10 -02) amending the 540 East Imperial Avenue Specific Plan, adoption of a Resolution approving the Addendum to the previously adopted Environmental Impact Report (EIR) for the 540 East Imperial Avenue Specific Plan and Mitigation Monitoring and Reporting Program (Environmental Assessment No. EA -1154) and authorizing the City Manager to execute an Affordable Housing Agreement with the developer, in a form approved by the City Attorney's office. City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Gregg McClain, Planning Manager, gave a presentation. Public Input Everitt Kang, VP Architecture & Forward Planning with D.R. Horton, gave a presentation and answered questions. Nick Manea, Sr. Associate, Senior Designer with William Hezmalhalch Architects, Inc. gave a presentation and answered questions. Nicholas Biro, Caldwell Land Solutions (CLS), answered questions. Ron Heredia, resident, representing Little League, commented on the loss of the Little League field due to the 540 Imperial Street Project. Asking the City for land and space needed to build the "Miracle" field. Edward Lee, resident and Little League Board Member, thanked D R Horton for their donation to help build the "Miracle" Field. Gustof Strohs, resident, stated he is in favor of the 540 Imperial Street Project. Melissa Moore, Superintendent of El Segundo Unified School District, commented on the 540 Imperial Street Project. Ms. Moore is in favor of the project. Greg and Gina Hoffman, residents, in favor of the 540 Imperial Street Project. Lynn O'Neil James, resident, in favor of the 540 Imperial Street Project. Nate Chittick, resident, is in favor of the 540 Imperial Street Project and thanked D R Horton for the donation to help build a new baseball field. Mayor Fuentes closed the Public Hearing. Council Discussion Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1522 AN ORDINANCE AMENDING THE 540 EAST IMPERIAL AVENUE SPECIFIC PLAN (540EIASP) AND AMENDING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE EL SEGUNDO UNIFIED SCHOOL DISTRICT RELATING TO THE SAME (SPECIFIC PLAN AMENDMENT NO. 16 -01; DEVELOPMENT AGREEMENT AMENDMENT NO. 16 -01) Council Member Brann introduced the Ordinance. The second reading of the Ordinance is October 18, 2016. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4999 A RESOLUTION ADOPTING THE ADENDUM TO THE PREVIOUSLY - CERTIFIED FINAL ENVIRONMENTAL IMPACT REPORT FOR ENVIRONMENTAL ASSESSMENT NO. 890 RELATED TO THE 540 EAST IMPERIAL AVENUE PROJECT, APPROVING ENVIRONMENTAL ASSESSMENT NO. 1154 AND AMENDED SUBDIVISION NO. 16 -01 FOR VESTING TENTATIVE MAP NO. 71582 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AFFORDABLE HOUSING AGREEMENT RELATED TO THE SAME MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution No. 4999. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action regarding the Fiscal Year 2016 -2017 Budget (including all City Revenues and Expenditures), and Adoption of Resolution approving the 2016 -2017 Final Operating and Capital Improvement Budget and the 2016 -2017 Appropriations Limit. Copies of the Fiscal Year 2016 -2017 Preliminary Budget can be found in the Library, City Clerk's Office, and on the City's website. (Fiscal Impact: Total Revenues (including transfers -in) of $112,571,276, Total Expenditures (including transfers -out) of $123,112,234; General Fund Revenues of $67,836,559, Expenditures (including transfers -out) of $69,810,355) Mayor Fuentes stated this was the time and place for a Continued Public Hearing regarding the Fiscal Year 2016 -2017 Budget (including all City Revenues and Expenditures), and Adoption of a Resolution approving the 2016 -2017 Final Operating and Capital Improvement Budget and the 2016 -2017 Appropriations Limit. City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had not been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Joe Lillio, Finance Manager, gave a presentation MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5000 A RESOLUTION ADOPTING THE 2016 -2017 FINAL OPERATING AND CAPTIAL IMPROVEMENT BUDGET AND THE 2016 -2017 APPROPRIATIONS LIMIT FOR THE CITY OF EL SEGUNDO MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Boyles to adopt Resolution No. 5000. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles Brann Fuentes Pirsztuk No: Dugan B. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve the proposed examination plan for Fire Paramedic. (Fiscal Impact: None). 4. Receive and file the report for a request for off -site and on -site sale of beer and wine (Type 41 ABC License) for proposed restaurant at 204 Main Street, EA No. 1166, AUP No. 16 -11. Applicant: Brewport Group, LLC. (Fiscal Impact: N /A). MOTION by Council Member Dugan, SECONDED by Mayor Pro Tern Boyles to approve Consent Agenda items 3 and 4. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CLOSED SESSION: Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items listed on the agenda. The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (unrepresented group); Management/Confidential (unrepresented employees). Agency Designated Representative: Steve Filarsky and City Manager ADJOURNMENT at 8:11 PM Tracy Weaver, City Clerk EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 4, 2016 AGENDA HEADING: Consent Agenda Consideration and possible action regarding authorizing the Police Department to 1) purchase four (4) new 2017 Ford Explorer Police Interceptor vehicles under an existing contract from Bob Wondries Ford, Wondries Fleet Group. The City's purchase would "piggy- back" on an existing Los Angeles County Sheriff PO # 16361257 -1; 2) implement the early replacement of an additional eight (8) patrol units in 2017 and 3) authorize the City Manager or designee to either sell or auction the department's used patrol fleet. (Fiscal Impact: $211,400) RECOMMENDED COUNCIL ACTION: 1. Authorize the Police Department to replace four (4) 2011 Ford Crown Victorias which are due or overdue for replacement with four (4) new 2017 Ford Explorer Police Interceptors. 2. Pursuant to El Segundo Municipal Code 1 -7 -10, authorize the City Manager to issue a purchase order piggybacking on an existing Los Angeles County Sheriffs Department contract to purchase and equip four (4) new 2017 Ford Explorer Police Interceptor vehicles in an amount not to exceed $211,400. 3. Authorize the City Manager or designee to either sell or auction the department's used patrol fleet. 4. Approve the Police Department's recommendation to proceed with the early replacement of an additional eight (8) Ford Crown Victoria patrol units in 2017 following closeout of 2015/16 fiscal year and confirmation of available funds to cover the estimated shortfall of $46,800. 5. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Wondries Fleet Group quote (Police Unit) Wondries Fleet Group quote (Police K -9 Unit) S.B.R.P.C.A. Service quote (Police Unit) S.B.R.P.C.A. Service quote (Police K -9 Unit) Applied Products quote FISCAL IMPACT: Additional Appropriation Needed Amount Budgeted: $188,000.00 Additional Appropriation: $ 23,400.00 Account Number(s): 601 - 400 - 3101 -8105 (Equipment Replacement) ORIGINATED BY: Raymond Garcia, Lieutenant f REVIEWED BY: Mitch Tavera, Chief of Police - 3o APPROVED BY: Greg Carpenter, City Manager 5 .1 BACKGROUND AND DISCUSSION: Police Department Staff has conducted a vehicle assessment in conjunction with fleet maintenance personnel and determined that four (4) patrol units, which include two K -9 vehicles (units 44431 #4432, #4433 and #4435), are in need of and are overdue for replacement now. This determination was based on the age, current mileage, performance degradation and repair history of these four vehicles. The Department has a total of twelve (12) 2011 Ford Crown Victoria patrol units in its fleet, and it is anticipated that the remaining eight (8) will be due for replacement prior to the end of fiscal year 2016/2017 due to the accumulated mileage expected, in- service dates as well as the needs of the Department. Fleet Conversion Challenges The Police Department has been using the Ford Crown Victoria since 1993; however, Ford stopped production of the Crown Victoria police car on August 31, 2011 and it is no longer manufactured. At the time the model was discontinued, El Segundo took the opportunity to secure nine (9) Crown Victorias to replace those at or nearing replacement so that the majority of the interior (e.g. duty cage, rear prisoner seat, weapon locks) and exterior (e.g. police light bar, front push bumper, siren system) gear could be transferred to the new models from the 2009 models. This saved the City on conversion costs and extended the life of the supporting equipment by an additional 3 -5 years (an approximate savings of $68,601 for the 9 units). Because the Crown Victoria has been discontinued, it presents several challenges for the Police Department. First, the new police unit model selected (described below) will need entirely new equipment (less a few items that will transfer such as in -car camera and mobile computers). This is further described below. Secondly, having a mixed fleet of patrol units is undesirable for several reasons, which include: • Patrol Officers must be able to react instantaneously without having to think about which car they are in during an emergency or pursuit situation. Officer familiarity with the vehicle is compromised when he /she must switch between different units from shift -to- shift. In high- stress or emergency situations, it is imperative that officers be able to react intuitively. This is only gained when the vehicle fleet is comprised of the same model. • The desire to drive the latest model patrol unit also creates an imbalance in the use of the fleet. Over the past 23 years, this has not been an issue because previous fleets were consistent models and not mixed (Car versus SUV). For these reasons, staff is recommending that during this fiscal year City Council consider authorizing the purchase and replacement of the remaining eight (8) Ford Crown Victorias, some of which will be replaced prior to their due dates in order to achieve the Department's desire to maintain a consistent fleet as quickly as possible. Model Selection In 2015, the Patrol Sergeant's SUV was replaced with a Ford Explorer Police Interceptor. Since it went into service, it has performed extremely well and received positive feedback among the Department's supervisors. Additionally, the California Highway Patrol, Los Angeles Police Department, Los Angeles County Sheriff's Department, Torrance Police Department and Hawthorne Police Department have started using the Ford Explorer Police Interceptor. It has 65 quickly become the industry standard for police agencies throughout California due to its performance and desirable features. Based on El Segundo's departmental patrol unit needs, including performance, ease of access, cargo storage needs, easier ability to remove arrestees from the rear seat, etc., staff recommends this vehicle be selected as the replacement for the Ford Crown Victoria. Note that other police vehicles currently available, such as the Chevrolet Tahoe, Chevy Impala and the Dodge Charger were considered but presented space limitations and do not fully meet our departmental needs /requirements. Funding Shortfall In 2011/12, when the Crown Victorias were purchased, the total future replacement estimate of $47,000 was added to the equipment replacement fund, but was underestimated by approximately $5,850 per vehicle based on the model selected today. Staff did not know at that time which vehicle would be selected as the replacement model or the required equipment for the unknown new model. The cost to purchase and fully equip these replacement patrol vehicles is now expected to be approximately $52,850 per unit. Therefore, the Equipment Replacement Fund is short a total of approximately $70,200 to replace all 12 Crown Victoria vehicles. Because only four (4) units are being replaced at this time, only an additional appropriation of $23,400 is currently needed to close the funding shortfall. Should City Council approve our request to move forward with the replacement of the additional eight (8) Crown Victoria vehicles within the next nine months, staff will return with an additional funding request after the close of the 2015/16 fiscal year. A nine -month roll out will allow South Bay Regional Public Communications Authority to schedule the in- service outfitting that will be necessary with the new vehicles. Cooperative Purchasing Pursuant to ESMC § 1 -7 -11, the City Council may consent to the City Manager as the City's purchasing agent to join into an existing written purchase contract obtained within the past 12 months through a competitive bidding process and awarded by another government agency. L.A. County's award of its contract for Ford Explorer Police Interceptors was competitive and awarded in October 2015, and therefore qualifies for "piggy- backing" under the ESMC. Additionally, the local dealership Bob Wondries Ford is part of the National Joint Powers Alliance often used by the City for large purchases, and may be utilized for future purchases once the county piggyback expires. Accordingly, Staff recommends the City Council: 1. Authorize the City Manager to purchase four (4) new 2017 Ford Explorer Police Interceptors vehicles during FY 2016 /2017 under an existing contract from Bob Wondries Ford. The City's purchase would "piggy- back" on an existing Los Angeles County Sheriff PO # 16361257 -1. 2. Provide direction and concurrence on moving forward with replacement of the additional eight (8) Ford Crown Victorias in the coming nine (9) months following closeout of 2015/16 fiscal year and confirmation of available funds to cover the estimated shortfall of $46,800. .. 3. Authorize the City Manager or designee to either auction or repurpose the department's used patrol fleet. Please note that the City evaluates the maintenance and condition of the patrol cars to surplused, and when appropriate will replace other aging cars in the fleet in the poorest condition with retrofitted police units. However, the total fleet count is maintained. 67 j1j"c- �', 7� C FLEET GROUP 1 247 W. Main Street, P.O. Box 3650, Alhambra, CA 91 B03 626/457/5590 626/457 -5593 Fax August 30, 2016 Lt. Ray Garcia El Segundo Police Department 348 Main St. El Segundo, CA 90245 United States of America Delivery Via Email Dear Lt. Garcia, In response to your inquiry, we are pleased to submit the following for your consideration: Wondries Fleet Group will sell, service and deliver at El Segundo, new /unused 2017 Police Interceptor Utilities responding to your requirement with the attached specifications for $ 29,089.00 plus State Sales Tax, and $8.75 tire tax (non - taxable). These vehicles are available under the Los Angeles County PO# 16361257 -1. Optional level 3 ballistic panels are 3100 plus tax for 2 front doors. Terms are net 30 days. Delivery is 90 -120 days. Sincerely r� U _12 - John Oviyach Wondries Fleet Group AdEkkk WW cHioit�r N1�5�N TOYOTA v low s ■ L lorxJr� FLEET GROUP 1247 W. Main Street, P.O. Box 3850. Alhambra. CA 91803 626/457/5590 626/457 -5593 Fax August 30, 2016 Lt. Ray Garcia El Segundo Police Department 348 Main St. El Segundo, CA 90245 United States of America Delivery Via Email Dear Lt. Garcia, In response to your inquiry, we are pleased to submit the following for your consideration: Wondries Fleet Group will sell, service and deliver at El Segundo, new /unused 2017 Police Interceptor Canine Utilities responding to your requirement with the attached specifications for $ 29,630.00 plus State Sales Tax, and $8.75 tire tax (non - taxable). These vehicles are available under the Los Angeles County PO# 16361257 -1. Optional level 3 ballistic panels are 3100 plus tax for 2 front doors. Pricing includes the 17A optional rear A/C. Terms are net 30 days. Delivery is 90 -120 days. Sincerely (�-- Z C John Oviyach Wondries Fleet Group N155AN� �' f At baaaG Inv + VEHICLE REPORT SELECTED MODEL Code Description K8A 2017 Ford Utility Police Interceptor AWD Base SELECTED VEHICLE COLORS Code Description Interior. CHARCOAL BLACK Exterior 1: SHADOW BLACK Exterior 2: No color has been selected. Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor 2017 Ford Udllty Police Interceptor KIIA AWD Base Code Description Class WHEELS & TIRES STDTR Tires: P24&55R18 AS BSW INC Report content is based on current data version referenced Any performance- related calculations are offered "hily as guidelines .Actual unit performance ball depend on your operating conditions PC Carbco- z Data Version: 5 0, Data updated 07/1712014 0713 22 NO ,.Copyright 1986 -2012 C11.'O111e Data Solutions. LP All rights reserved August 15, 2016 Page 1 70 PACKAGES 500A Order Code 500A OPT (99R) Engine: 3.7L V6 Ti -VCT FFV,- (44C) Transmission: 6 -Speed Automatic; (STDAX) 3.65 Axle Ratio; ( STDGV) GVWR. 6,300lbs; ( STDTR) Tires: P245155RIB AS SSW; (STDWL) Wheels: 18'x 8'5-Spoke Painted Black Steel: Includes center caps and full size spare.; (9) Unique HD Cloth Front Bucket Seats wIVinyl Rear: Includes driver 6 -way power track (fore/aft. up /down, tilt with manual recline, 2 -way manual lumbar, passenger 2 -way manual track (fore/aft. with manual recline) and built -in steel intrusion plates In both front seatbacks.; ( STDTD) Radio: MyFord AM/FM/CD/MP3 Capable: Includes clock, 6 speakers and 4.2' color LCD screen center -stack Smart Display. POWERTRAIN 99T Engine: 3.5L V6 EcoBoost OPT (76D) Deflector Plate; (NONAX) 3.16 Axle Ratio. 131 MPH top speed. 44C Transmission: 6 -Speed Automatic INC 3.16 Axle Ratio INC STDGV GVWR. 6,300 lbs INC WHEELS & TIRES STDTR Tires: P24&55R18 AS BSW INC Report content is based on current data version referenced Any performance- related calculations are offered "hily as guidelines .Actual unit performance ball depend on your operating conditions PC Carbco- z Data Version: 5 0, Data updated 07/1712014 0713 22 NO ,.Copyright 1986 -2012 C11.'O111e Data Solutions. LP All rights reserved August 15, 2016 Page 1 70 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor • VEHICLE REPORT 20V Ford Ut111ty Pollee Interceptor KIIAAWDBase SELECTED OPTIONS Code Description Class WHEELS & TIRES (Continued) STDWL Wheels: 18'x 8'5-Spoke Painted Black Steel INC Includes center caps and full size spare. Repan content is based on current data version referenced Any;:ai(orM .e•relataa calculations are offered saefy as guidelines Actual unit perlohx6nCe. will depend on your operating Conditions. PC CabookO. Data Version, 5.0. Data updated 0711712014 4e 13 22 PL1. Copyoght 1988.2012 Cltrame Data Solutions, LP All rights reserrad August 15 2016 Page 2 71 SEATS & SEAT TRIM 9 Unique HD Cloth Front Bucket Seats w/Vinyl Rear INC Includes driver 6 -way power track (fore /aft. up /down, tilt with manual recline, 2 -way manual lumbar, passenger 2 -way manual track (fore %ft. with manual recline) and built -in steel intrusion plates in both front seatbacks. 87P 6 -Way Power Passenger Seat OPT Includes manual recline and lumbar. OTHER OPTIONS 113WB 113" Wheelbase STD PAINT Monotone Paint Application STD STDRD Radio: MyFord AM +IFNMICDlMP3 Capable INC Includes clock, 6 speakers and 4.2" color LCD screen center -stack Smart Display. 86P Front HeadlamplPolice Interceptor Housing Only OPT Includes pre - drilled hole for side marker police use, does not include LED installed lights (eliminates need to drill housing assemblies) and pre - molded side waming LED holes with standard sealed capability (does not include LED Installed lights). 86T Tail Lamp/Police interceptor Housing Only OPT Pre - existing holes with standard twist lock sealed capability (does not include LED installed lights) (eliminates need to drill housing assemblies). 43D Dark Car Feature OPT Courtesy lamps and chimes disabled when any door is opened. 17T RedANhite Dome Lamp in Cargo Area OPT 51V Dual (Driver & Passenger) LED Spot Lamps (Whelen) OPT 76D Deflector Plate INC 87R Rear View Camera OPT Electrochromic Rear View Mirror: Video Is displayed in rear view mirror. Note: This option would replace the camera that comes standard In the 4 "center stack area. Repan content is based on current data version referenced Any;:ai(orM .e•relataa calculations are offered saefy as guidelines Actual unit perlohx6nCe. will depend on your operating Conditions. PC CabookO. Data Version, 5.0. Data updated 0711712014 4e 13 22 PL1. Copyoght 1988.2012 Cltrame Data Solutions, LP All rights reserrad August 15 2016 Page 2 71 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor e VEHICLE REPORT 2017 Ford Utility Police Interceptor KBA AWD Base Code Description Class OTHER OPTIONS (Continued) Camera can only be displayed in the 4" center stack (standard) OR the rear view mirror (87R). 52P Hidden Door -Lock Plunger/Rr- -Door Handles Inoperable OPT 18D Global Lock / Unlock Feature OPT Door -panel switches will lock/unlock all doors and rear /iRgate. Eliminates the overhead console IiRgate unlock switch. 18W Windows - Rear - Window Power Delete OPT Operable from front driver side switches. 85R Rear Console Plate OPT 59B Keyed Alike - 1284x OPT 76R Reverse Sensing OPT 60R Noise Suppression Bonds (Ground Straps) OPT INTERNAL OPTIONS PNTTBL Paint Table: Primary OPT INTERIOR COLORS FOR: PRIMARY 9W Charcoal Black OPT EXTERIOR COLORS FOR: PRIMARY GI Shadow Black OPT OPTIONS TOTAL �opert Content is based on current data version referenced Any performance - relates calcuialwns are offered solely as guidelines Actual unit perfonnenwa will depend on your operating Conditions PC Carbook'D, Data Version 5.0 Data updated 0711712014 07 13 22 PM 'Copyright 1985 2012 Chrotne Data Solutions, LP All rights re5Erw }d August 15, 2015 Page 3 72 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor * VEHICLE REPORT 2017 Ford Utility Police Interceptor KBAAWDBass • DA-a EQUIPMENT Powertrain EcoBoost 365hp 3.5L DOHC 24 valve twin turbo V -6 engine with variable valve control, gasoline direct injection Recommended fuel: premium unleaded Emissions Type: ULEV ll ' 6 speed automatic transmission with overdrive All -wheel drive • Fuel Economy City: 16mpg ' Fuel Economy Highway: 21mpg • Fuel Tank Capacity. 18.6gal. Suspension/Hand ling Front independent strut suspension with antit-roll bar, gas - pressurized shocks ' Rear independent multi -link suspension with anti -roN bar, gas - pressurized shocks Electric power - assist rack pinion steering Front and rear 18 -x 8 "black steel wheels with hub covers P245155WR18.0 BSWAS front and rear tires Body Exterior ' 4 doors Driver and passenger power remote door mirrors Black door minors ' Rear lip spoiler ' Body- colored bumpers Report content is 1lased on current data version reteren:ed Any pedermance -related calWallons are ciVerad solely as guidelines Actual unit performance will depend on your operating con,W*ns PC Catook Data Version 5.0. Data updaled 07117t2014 07 1322 P;1 .:Zapyngnl 1966.2012 Chtome Data Solutions, LP All rights reserved August 15, 2016 Page n 73 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor • VEHICLE REPORT 2017 Ford Utility Police Interceptor KBAAWDBase STANDARD EQUIPMENT Body Exterior (Continued) 1 skid plate ' Clearcoat paint Convenience • Manual air conditioning with air filter Cruise control with steering wheel controls Power windows • Driver and passenger 1 -touch down ' Driver and passenger 1 -touch up Power door locks Manual tilt steering wheel Day -night rearview mirror with auto - dimming Power adjustable pedals ' 2 1st row LCD monitors Dual visor vanity mirrors Driver and passenger door bins Seats and Trim Seating capacity of S ' Front bucket seats 8 -way (6 -way power) driver seat adjustment Manual driver lumbar support Report content is based on current data version referenced. Any performance- related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions PC CarbookJ Data Version_ 5..0. Data updated 07117/2014 07 13 22 PNl - Cooyngllt 1496.2012 Chrome Data Solutions, LP All rights reserved August 15 2016 Page 5 74 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interco • VEHICLE REPORT 2017 Ford Utility Police Interceptor KOAAWDBase STANDARD EQUIPMENT Seats and Trim (Continued) Power height adjustable driver seat 8 -way (6 -way power) passenger seat adjustment Manual passenger lumbar support 60 -40 folding near split -bench seat Cloth seat upholstery Metal -look instrument panel insert Entertainment Features AM/FM stereo radio ' Single CD player MP3 decoder Steering wheel mounted radio controls 6 speakers Integrated roof antenna Lighting, Visibility and Instrumentation LED low beam aero- composite headlights Variable intermittent front windshield wipers Speed sensitive wipers Fixed interval rear windshield wiper Rear window defroster Fixed rearmost windows ftorF content is cased on current data version referenced Anyy ¢ iformaner- related calculations are pffer0d sorely as auidelmes Actual unit performanre will depend on your operating condowns PC Carbook?. Data Version 5.0 Data updated 07/1,1201 J Ox 13 22 PAI `Copyright 1986.2012 Chronso Data Solutions. LP All rights resarvaui August 15 2016 Page 5 75 Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor ■ VEHICLE REPORT 2017 Ford Utility Police Interceptor KBA AWD Base STAN D+ -D • Lighting, Visibility and Instrumentatlon (Continued) ' Deep tinted windows Front and rear reading lights Tachometer • Low tire pressure warning Trip computer • Parking sensors Trip odometer Rear camera Safety and Security 4 -wheel ABS brakes Brake assist 4 -wheel disc brakes AdvanceTrac wlRoll Stability Control electronic stability ABS and driveline traction control ' Dual front Impact airbag supplemental restraint system Dual seat mounted side impact airbag supplemental restraint system Safety Canopy System curtain ist and 2nd row overhead airbag supplemental restraint system • Airbag supplemental restraint system occupancy sensor ' Power door locks Manually adjustable front head restraints Ae;ci carttenl is based on current data version refer,7r *.ced Any :�a,tc:rmance- related calculations are olfered sorely as guidelines Actual unit performance will depend on your operating con4ilicm PC Carbooi,Fl. Data Versions 5.0, Data ur..' !ed 07/1: ,: ,,!,! 07 1322 PM *_'Cuoyright 1980 -:'072 Climme Data Solutions_ LP All rights reserved August 15 2016 Page 7 76 • VEHICLE REPORT Specs and Dimensions Engine displacement: 3.5L • Engine horsepower., 365hp @ 5,500RPM • Engine torque: 350 lb.-ft. @ 1,500RPM • Bore x stroke : 3.64'x 3.49" Compression ratio: 10.00:1 • Gear ratios (1st): 4.48 ' Gear ratios (2nd): 2.87 ' Gear ratios (3rd): 1.84 Gear ratios (4th): 1.41 Gear ratios (5th): 1.00 Gear ratios (6th): 0.74 Gear ratios (reverse): 2.88 Curb weight: 4,6391bs. GVWR: 6,300lbs. Towing capacity: Z0001bs. Exterior length: 197.1 " ' Exterior body width: 78.9" Exterior height: 69.2" ' Wheelbase: 112.6' Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor 2017 Fond Utility Police Interceptor KSA AWD base Repors content is oased on current data version referenced Any ;:erlormance- related calculations are offered solely as guidelines Actual unit performance will depend on your operating cdndilidns. PC Gar000kc) Data Version: 5.0. Data updated 07/17/2014 07 13 22 P`«S - ;Cnayrighl 1Bt� -Zf172 Chrama Data Solutions P .all nghts rserved August 15, 2016 Page 6 77 VEHICLE REPORT Specs and Dimensions (Continued) ' Front track: 67.0" Rear track: 67.0' Tuming radius: 19.4' Min ground clearance: 6.5' ' Max ground clearance: 8.5' • Front legroom: 40.6' • Rear legroom: 41.6' Front headroom: 41.4' ' Rear headroom: 40.1' ' Front hiproom: 57.3' Rear hiproom: 56.8' • Front shoulder room: 61.3' ' Rear shoulder room: 60.9' Passenger volume: 118.4cu. tt. Approach angle: 19.7 deg ' Departure angle: 21.7 deg ' Interior cargo volume: 48.1cu.ft. Interior cargo volume seats folded: 85.lcu.R. ' Interior maximum cargo volume: 85.1cu.R. Prepared By: Administrator Your Dealership Name Here 2017 Ford Utility Police Interceptor 2017 Ford Utility Police Interceptor K8A AWD Base Report content is based on current data version referenced. Any performance- related calculations are offered solely as guidelines .Actual unit pa#onnancu will depend on your operating conditions PC CarbookJ Data Version 5 0. Data updated 07/1712014 07 13:22 PM ,Copyriight 198133-2012 CWor €le Data Solutions, LP All rights rese(ved .August 15, 2015 Page 9 We, S 8 0 0 0 3 S-*W -5 +' LOS ANGELES COUNTY ib SHERIFF PURCHASE ORDER For Vendor Payment Inquiries please refer to ORDER NUMBER AWARD DATE hues:t incovss. Incaunly. aovR. nainExlematfAaaes +7nc+vss- doal- camncls.Ddl DPO -SH- 16361257 -1 10/05/15 BILL TO: ALL TERMS AND CONDITIONS IN THE SOLICITATION ARE PART OF THIS ORDER SHERIFF AS IF FULLY REPRODUCED HEREIN. ADDRESS ALL INOUIRIES AND CORRESPONDENCE TO: COMM & FLEET MGMT BUREAU 15757 1104 N. EASTERN AVENUE DOOR N50 Conlact: Mamica Valencia LOS ANGELES CA 90063 Phone: 323 - 267 -2288 Email: mavalenda@lsd.lacounly.gov VENDOR NAME,STREET.CITY,STATEMP CODE SHIP FOB DESTINATION TO:(UNLESS SPECIFIED ELSEWHERE) COMM & FLEET MGMT BUREAU 15757 BOB WONDRIES FORD 1104 N. EASTERN AVENUE 400 S. ATLANTIC BLVD. DOOR #50 P.O. BOX 1131 ALHAMBRA CA 91801.3642 LOS ANGELES CA 90063 iPROCUREMENT FOLDER: 972379 CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE) COMM AND FLEET MGMT BUREAU DELIVERY DATE FOB POINT AGENCY RED. CONTRACT NUMBER TOTAL AMOUNT OF ORDER NUMBER I 03/14116 FOB DeslInation, Freight Prepaid and Allowed 1575715 $11,599,921.98 DATE PRINTED VENDOR NO. PROMPT TERM 1 TERM 2 TERM 7 TERM 4 PAYMENT DISCOUNT: 0,00 DISCOUNT: DISCOUNT: DISCOUNT: 10105/2015 042117 TERMS DAYS: 30 DAYS: 0 DAYS: • 0 DAYS: 0 LINE NO COMMOOITY/SERVICE DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED AMOUNT NOTICE TO VENDOR: ALL ITEMS LISTED ON VENDOR PACKING SLIPS AND INVOICES MUST REFLECT THE CORRESPONDING PURCHASE ORDER COMMODITY LINE NUMBER. ALSO, THE ORDER NUMBER MUST BE REFERENCED ON ALL PACKING 1 COMMODITY CODE: 070 -42 -00 -0000000 300.00000 EA $35,465.740000 $ 10,639,722.00 SUPPLIER PART NO: SALES TAX AMOUNT: $ 957,574.98 DESCRIPTION: VEHICLE - SUV, UTILITY, PPV, B &W, AWD, 3.7 LITER I V-6 ENGINE, 6 -SPEED AUTO - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. NOTE: VEHICLES SHALL BE OF THE MAKE, MODEL, AND MECHANICALLY EQUIPPED AS TESTED & CERTIFIED AS "HIGH SPEED POLICE PACKAGE VEHICLES' AT THE LASD'S MOST RECENT ANNUAL 'LAW ENFORCEMENT VEHICLE TEST & EVALUATION PROGRAM'. "VEHICLE OFFERED - 2016 FORD K8A 9W DEPARTMENT NOTE (LINE 1 ONLY): If payment is LA County Is pleased to provide onilne access to the new Vendor Self-Service (VSS) Portal: httod /lacaysshcountv.00v Go to the portal home page to find out more about the benefits to vendors who do business with the County. COISNTY OF LOS ANGEL S [!t 4440 WEST BROADWAY HAWTHORNE CA,90250 310 - 973 -1802 FAX: 310-978-0892 City Of El Segundo Attn: Accounts Payable 350 Main Street El Segundo CA 90245 QUOTE 8/9/2016 0000001137 0000009 El Segundo Police Department 348 Main Street El Segundo CA 90245 WE • �: '�I, -I, �- {::i:• __ iILICt,'ta. .Icy_ d�.:_!oy NET 30 ??7 -1: t, „4a1�1 2.00 12J Blue /Red ION, Individual Control 121.80 243.60 of each Color, Black Housing 1.00 SSFFP16 Headlight Flasher with 8 Flash Patterns, Plug and Play for 2016 77.40 77.40 Ford Interceptor Utility (Requires Ford Option 60A, pre -wire option). 2.00 M2WC Warning,White Wide LED with Clear Lens 104.40 208.80 2.00 P46SLC PAR-46,12 VDC, Replacement, 2° Spot Light 152.40 304.80 1.00 MBFX11JJ Ford Explorer, 2011 -2014 and Police Interceptor Utility, 237.00 237.00 2013 -2014, Two Split Red /Blue Lightheads 2.00 VTX609B Blue, 9' Cable 79.20 158.40 1.00 VAL44S -CAL2 VALOR 44" LIGHTBAR LED SO BAY CAL SPECIAL 1,600.00 1,600.00 1.00 HKB- FPIU13 -44 2016 44' Police Interceptor Utility 31.35 31.35 HOOK KIT MODEL 1.00 SSP3000 SMART PLATINUM SMART SIREN 720.33 720.33 1.00 689000 -00 RUMBLER SIREN SYSTEM 335.07 335.07 1.00 RB- FPIU16 2016 RUMBLER BKTS INTCEPTOR UTILITY 25.50 25.50 1.00 UM80K SIREN AMP ONLY 432.48 432.48 1.00 UMNCO29 Unitrol siren interface cable 28.62 28.62 2.00 ES8 -U UNIVERSAL SIREN BKT 12.75 25.50 2.00 ES100C SIREN SPEAKER 134.20 268.40 4.00 MPS 620U -BR 6 -LED Surface mount lighthead, BLUE/Red 75.00 300.00 2.00 MPSM3 -LB MPS L BRACKET FOR SINGLE MPS600 7.65 15.30 2.00 MPS6000 -WW MicroPulse Ultra (Blue, Red) 63.36 126.72 Super low profile design 2.00 MPS12000 -RB MicroPulse Ultra Red /Blue 76.00 152.00 1.00 FHL -TAIL TAIL LIGHT FLASHER INTERCEPTOR UTILTY 39.75 39.75 1.00 UPKM PARK KILL MODULE 29.45 29.45 2.00 USGT FEDERAL SHOTGUN TIMER 32.13 64.26 1.00 14.0553 CIG OUTLET X 3 17.13 17.13 1.00 390- 0042 -0 KUSSMAUL POWER CENTER DISTRIBUTION 318.00 318.00 1.00 C -VS- 1400 -INUT 2013 Ford Police Interceptor Utility Vehicle Specific 14" 181.91 181.91 Console 1.00 C- SM -SA -1 Mounting Bracket Complete W/ Swing Arm Adaptor For Angled 68.79 68.79 Console 1.00 C -UMM -101 Universal Monitor Mount Assembly 45.64 45.64 1.00 C -SM -800 8" Enclosed Low Profile Console, With Vehicle Mount, 3.125" 86.00 86.00 WE 4440 WEST BROADWAY HAWTHORNE CA,90250 310 - 973 -1802 FAX: 310-978-0892 City Of El Segundo Attn: Accounts Payable 350 Main Street El Segundo CA 90245 Page 2 QUOTE 8/9/2016 0000001137 0000009 _i,.11- EI Segundo Police Department 348 Main Street El Segundo CA 90245 NET 30 ,,,� el �I`1��1``cf�ld `aril , -� { - ,�•as1` Deep 1.00 C- CUP2 -1 4 " INTERNAL CUP HOLDER DUAL 27.78 27.78 1.00 C -AP -0325 3 INCH INTERNAL POCKET HAVIS CONSOLE 30.43 30.43 1.00 C- TTP -INUT -200 2013 -2015 Ford Interceptor Utility 332.10 332.10 Premium Fold Up Cargo Plate 1.00 C- TTP - INUT -2 2013 -2014 Ford Interceptor Fold Up Equipment Tray 168.15 168.15 1.00 C- EB30- U15 -1P U 15 UNIDAEN SCANNER FACEPLATE 3 IN 29.40 29.40 1.00 C- EB25- XTL -1P 1 -Piece Equipment Mounting Bracket, 2.5" Mounting Space, 29.40 29.40 Fits Motorola XTL 2500, XTL5000 -05, APX 7500 1.00 C- EB40 -SSP -1 P Faceplate for smart siren Platnium series 4 inch 20.50 20.50 1.00 C -FP-4 FILLER PLATE 4 INCH 8.59 8.59 1.00 C- FP -1.0 Filler plate /inch 7.27 7.27 1.00 C -FP -.5 1/2 inch faceplate 7.95 7.95 1.00 BK20171TU16PB5 P64501-2 ALUM BUMPER ION 479.00 479.00 2016 INTERCEPTORUTILITY 1.00 FK04001TU16 PB5 FENDER WRAP INTERCEPTOR UTIL 2016 279.30 279.30 1.00 PK11301TU16SCA 2016 SETINA INTERCEPTOR UTILITY XL CAGE RECESS 566.30 566.30 PANEL 1.00 GK1028 SETINA TRACK DUAL GUN RACK NO LOCKS 125.30 125.30 1.00 GK10261 LSSCA Single T- Rail,Large Lock (AR -15 Only) 125.30 125.30 1.00 FE4502RB LAGUNA SEAT INTERCEPTOR UTIL W/ READY BUCKLE 839.00 839.00 2.00 REM SHOTGUN SHOTGUN LOCK W /STANDARD KEY (MCI) 89.95 179.90 1.00 AR -15 LOCK AR 15 GUN LOCKS W/ STANDARD KEY (MC1AR) 105.50 105.50 1.00 AP- MP70 -Q -BL low profile housing provides an all -in -one antenna 249.00 249.00 combination including: 2 high gain Cellular /LTE antennas, 3 high gain WiFi antennas (802.11 abgn,ac), and a GPS antenna with the correct connectors. 1.00 MVD- FB -CK4 FLASHBACK CABLE KIT 195.50 195.50 1.00 PDRC CABLES CABLES FOR PDRC SCREEN TO DOCK 109.00 109.00 1.00 DEFAULT 4030 Sbrpca wire harnes 387.65 387.65 1.00 CUSTOM So Bay Standard Command Box for Tahoe 3,500.00 3,500.00 1.00 MISC PARTS WIRE, LOOM, HARDWARE 500.00 500.00 1.00 SHIPPING COSTS 500.00 500.00 SUBTOTAL $14,944.52 TAX $1,345.01 TOTAL $16,289.53 4440 WEST BROADWAY HAWTHORNE CA,90250 310 - 973 -1802 FAX: 310-978-0892 City Of El Segundo Attn: Accounts Payable 350 Main Street El Segundo CA 90245 QUOTE 717/2016 0000001101 0000009 El Segundo Police Department 348 Main Street El Segundo CA 90245 FA NET 30 ESPD K -9 Unit X2 n1� %.li' bl�ticl'•II' ^tl(ol': 1'4I`_ I- ic!'(ca 4.00 12J Blue /Red ION, Individual Control 121.80 487.20 of each Color, Black Housing 2.00 SSFPOS SOLID STATE HEADLIGHT FLASHER 48.00 96.00 2.00 M2WC Warning,White Wide LED with Clear Lens 104.40 208.60 4.00 TCRHD1 Tracer TM Series, Super -LED® Light Array DUOTM 239.40 957.60 Lighthead, Red, Blue 2.00 MBFX11JJ Ford Explorer, 2011 -2014 and Police Interceptor Utility, 237.00 474.00 2013 -2014, Two Split Red /Blue Lightheads 2.00 VTX609R RED, 9' CABLE 79.20 158.40 6.00 VTX609B Blue, 9' Cable 79.20 475.20 2.00 SIFZS - 3104035 2016 FORD UI Split Front Headliner 678.40 1,356.80 New SpectraLux ILS Low Profile with Interface Module 2.00 MPSM6- FPIURS MPSM6 - FPIURS Spoiler Bracket Mounting Kit for the 2013+ 47.43 94.86 Ford Interceptor Utility 2.00 SSP3000 SMART PLATINUM SMART SIREN 720.33 1,440.66 2.00 689000 -00 RUMBLER SIREN SYSTEM 335.07 670.14 2.00 RB- FPIU16 2016 RUMBLER BKTS INTCEPTOR UTILITY 25.50 51.00 2.00 UM80K SIREN AMP ONLY 407.69 815.38 2.00 UMNCO29 Unitrol siren interface cable 19.50 39.00 4.00 ES8 -U UNIVERSAL SIREN BKT 12.75 51.00 4.00 ES100C SIREN SPEAKER 134.20 536.80 4.00 MPS 650RB RED /BLUE HOOD L.E.D 65.00 260.00 4.00 MPS 620U -BR 6 -LED Surface mount lighthead, BLUE /Red 75.00 300.00 4.00 MPS 620U -RA 6 -LED Surface mount lighthead, Red /Amber 75.00 300.00 4.00 MPS 620U -BA 6 -LED Surface mount lighthead, BLUE /Amber 75.00 300.00 2.00 MPS 620U -RW 6 -LED Surface mount lighthead, Red/White 75.00 150.00 2.00 MPS 620U -BW 6 -LED Surface mount lighthead, BLUE/White 75.00 150.00 4.00 MPSM6 -LB MPS 600 SERIES L BRACKET 8.25 33.00 4.00 MPS6000 -WW MicroPulse Ultra ) 63.36 253.44 Super low profile design 4.00 MPS120ORB MPS DUAL HEAD SERIES RED, BLUE 76.00 304.00 2.00 FHL -TAIL TAIL LIGHT FLASHER INTERCEPTOR UTILTY 46.58 93.16 2.00 USGT FEDERAL SHOTGUN TIMER 32.13 64.26 2.00 14.0553 CIG OUTLET X 3 18.03 36.06 2.00 390 - 0042 -0 KUSSMAUL POWER CENTER DISTRIBUTION 318.00 636.00 2.00 SECURA CAR SECURA CAR FOR K -9 125.00 250.00 2.00 BCT15X BEARCAT SCANNER PROGRAMABLE 164.71 329.42 2.00 C- VS- 1400 -INUT 2013 Ford Police Interceptor Utility Vehicle Specific 14" 181.91 363.82 FA 4440 WEST BROADWAY HAWTHORNE CA,90250 310 - 973 -1802 FAX: 310-978-0892 ;,uI.�57oi��1 City Of El Segundo Attn: Accounts Payable 350 Main Street El Segundo CA 90245 QUOTE 71712016 0000001101 =1;11= 'te El Segundo Police Department 348 Main Street El Segundo CA 90245 Page 2 0000009 51 .Ial= ul' 0.1': NET 30 ESPD K -9 Unit X2 '.J6 01J10v Console 2.00 C- SM -SA -1 Mounting Bracket Complete W/ Swing Arm Adaptor For Angled 68.79 137.58 Console 2.00 C -UMM -101 Universal Monitor Mount Assembly 45.64 91.28 2.00 C -MM -214 Monitor Adapter Plate Assembly, Data 911, LED 23.15 46.30 (M7) 2.00 C -SM -800 8" Enclosed Low Profile Console, With Vehicle Mount, 3.125" 41.67 83.34 Deep 2.00 C- CUP2 -1 4 " INTERNAL CUP HOLDER DUAL 27.78 55.56 2.00 C -AP -0325 3 INCH INTERNAL POCKET HAVIS CONSOLE 30.43 60.86 2.00 C- TTP -INUT -200 2013 -2015 Ford Interceptor Utility 332.10 664.20 Premium Fold Up Cargo Plate 2.00 C- TTP - INUT -2 2013 -2014 Ford Interceptor Fold Up Equipment Tray 168.15 336.30 2.00 C- EB30- U15 -1P U 15 UNIDAEN SCANNER FACEPLATE 3 IN 29.40 58.80 2.00 C- EB25- XTL -1P 1 -Piece Equipment Mounting Bracket, 2.5" Mounting Space, 29.40 58.80 Fits Motorola XTL 2500, XTL5000 -05, APX 7500 2.00 C- EB40- CCS -1P 1 -Piece Equipment Mounting Bracket, 4" 20.51 41.02 Mounting Space, Fits Whelen Cencom CCSRN, CCSRNTA, MPC03 2.00 C -FP -.5 1/2 inch faceplate 7.95 15.90 2.00 C- FP -1.0 Filler plate 1 inch 7.27 14.54 2.00 C -FP-4 FILLER PLATE 4 INCH 8.59 17.18 2.00 KK- K9 -F18 -K 2016 Ford Police Interceptor Utility K9 Transport System 1,752.59 3,505.18 2.00 BK20171TU16PB5 PB450L2 ALUM BUMPER ION 479.00 958.00 2016 INTERCEPTORUTILITY 2.00 FK04001TU16 P65 FENDER WRAP INTERCEPTOR UTIL 2016 279.30 558.60 2.00 GK10261 LHK SSCA - RP SINGLE T -RAIL MOUNT LARGE COMPLETE ASSEMBLY (PG6381) 2.00 REM SHOTGUN SHOTGUN LOCK W /STANDARD KEY (MC1) 89.95 179.90 2.00 CUSTOM Tuffy Security Products, 2017 nFord PI SUV security Drawer 1,906.36 3,812.72 40'W X 36 -L X 16 -H (QUOTE #11449) 2.00 XK- IN2013 Main Multi -Band Antenna Unit for For So Bay Regional 700.77 1,401.54 51 4440 WEST BROADWAY HAWTHORNE CA,90250 310 -973 -1802 FAX: 310 -978 -0892 , J - .. City Of El Segundo Attn: Accounts Payable 350 Main Street El Segundo CA 90245 Page 3 QUOTE 7/7/2016 0000001101 0000009 1. ;:11, El Segundo Police Department 348 Main Street El Segundo CA 90245 - .. .IILI.;ir ...rJ •.� ,r.)q_ •?Ir - rrf:; . NET 30 ESPD K -9 Unit X2 : +6.,•i, 7r�:- .,.irU''r�i, ':�f'I_ _< a1; air, {U1�I;�f 2.00 F3 K -9 F3 System — Heat Alert and Deployment F3 K -9 Deployment 979.99 1,959.98 and Heat Alert System with a pager 2.00 SERVICES interceptor Switch module 450.00 900.00 2.00 DEFAULT 4030 Sbrpca wire harnes 387.65 775.30 2.00 Miscellaneous Materials parts for install 500.00 1,000.00 2.00 SHIPPING COSTS 450.00 900.00 SUBTOTAL $29,368.88 TAX $2,643.20 TOTAL $32,012.08 :E FFLI R ."�-- PRODUCTS CO. 118 Sierra Street, El Segundo, CA 90245 QUOTATION El Segundo Police Dept. Attn: Alex Leavitt We are pleased to quote as follows: Date: August 24, 2016 Terms: net F.O.B: ES Delivery: TBD Quantity Description Price Amount 1 Manufacture and installation of approved vinyl graphics package for 900.000 $900.00 K -9 unit 44 ( cost will be broken down when billed to material & labor. 9% sales tax will be added to labor portion only) Above price applies to first two K -9 units. We reserve right to re -quote price for any subsequent units which will be based on time & cost studies for building first two units. 1 lot NRE charges. One time design and digital file /tooling costs. 1200.000 $1,200.00 PRICES QUOTED ARE GOOD FOR 90 days DAYS FROM ABOVE DATE Phone: 310 -3 ?g -5972 EL SEGUNDO CITY COUNCIL MEETING DATE: October 4, 2016 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt Ordinance No. 1521 amending the Downtown Specific Plan (DSP) relating to: (1) tinting or reflective glass on storefront windows; (2) signs for non - street front uses; and (3) design review process of projects in the DSP; and amending El Segundo Municipal Code (ESMC) Chapter 15 -24 regarding Adjustments (Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03). Applicant: City of El Segundo. (Fiscal Impact: None). RECOMMENDED COUNCIL ACTION: 1. Waive second reading and adopt Ordinance No. 1521 for Environmental Assessment No. EA- 1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16- 03;and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Ordinance No. 1521 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A y ORIGINATED BY: Paul Samaras, Principal Planner REVIEWED BY: Gregg McClain, Planning Manager REVIEWED BY: Sam Lee, Director of Planning and Building Safet APPROVED BY: Greg Carpenter, City Manager I. Background and Discussion On September 20, 2016, the City Council introduced an Ordinance to approve Environmental Assessment No. EA -1057, Specific Plan Amendment No. SPA 14 -01, and Zone Text Amendment No. ZTA 16 -03. The ordinance makes certain amendments to the Downtown Specific Plan and the El Segundo Municipal Code relating to adjustments to zoning code requirements. During the public hearing, the City Council elected not to proceed with certain, proposed amendments to the DSP related to parking for non - profit museums of art. The City Council Awl :. directed staff to formulate other alternatives to address parking for non - profit museums of art, and staff plans to present such alternatives to the City Council at an upcoming meeting. As a result, the introduced Ordinance (Ordinance No. 1521) has been amended to exclude changes regarding parking for non - profit museums of art. The Council may waive second reading and adopt the Ordinance. If adopted, Ordinance No. 1521 will become effective in 30 days. PA\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051- 1075\EA -1057 (Downtown Code) \City Council 10042016\EA 1057 - CC sr 2ndreading.doc Nt ORDINANCE NO. AN ORDINANCE AMENDING VARIOUS DOWNTOWN SPECIFIC PLAN (DSP) DEVELOPMENT AND DESIGN STANDARDS, ESTABLISHING A DOWNTOWN DESIGN REVIEW PROCESS, AND AMENDING EL SEGUNDO MUNICIPAL CODE CHAPTER 15 -24 REGARDING ADJUSTMENTS. (SPECIFIC PLAN AMENDMENT NO. 14 -01 AND ZONE TEXT AMENDMENT NO. 16 -03) The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. On February 19, 2014, the City initiated the process to amend various Downtown Specific Plan (DSP) development standards and design guidelines. B. On June 11, 2015, the Planning Commission held a study session, gave staff feedback on the recommended amendments, and directed staff to present their feedback and recommendations to the City Council; C. On July 21, 2015, the City Council held a study session, reviewed the recommended amendments, and directed staff to form a Downtown Subcommittee to further study the recommended amendments and prepare an Ordinance for consideration; D. The Downtown Subcommittee held five meetings between November 2, 2015 and February 29, 2016 to provide feedback and make recommendations on the recommended amendments; E. On May 26, 2016, the Planning Commission held a study session to review the Downtown Subcommittee's recommendations and directed staff to prepare an Ordinance addressing the following four amendments to the DSP development standards and design guidelines: 1. Tinted or Reflective Glass on Storefront Windows 2. Additional Signs for Non - Street Front Uses 3. Design review process 4. Parking for Non - profit Museum Uses The Planning Commission also directed staff to study possible further amendments to the parking standards and the parking in- lieu fee program in the DSP. Page 1 of 14 88 F. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); G. The Planning and Building Safety Department completed its review and scheduled a public hearing regarding the application before the Planning Commission for August 25, 2016; H. On August 25, 2016, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Planning Commission by city staff; and, adopted Resolution No. 2802 recommending that the City Council approve the proposed project; On September 20, 2016, the City Council held a public hearing and considered the information provided by City staff and public testimony regarding this Ordinance; and J. This Ordinance and its findings are made based upon the entire administrative record including, without limitation, testimony and evidence presented to the City Council at its September 20, 2016 hearing and the staff report submitted by the Planning and Building Safety Department. SECTION 2: General Plan and Specific Plan Findings. After considering the above facts, the City Council finds as follows: A. The El Segundo General Plan land use designation is Downtown Specific Plan (DSP). This designation permits community serving retail and service uses, and offices in a pedestrian- oriented environment. The purpose of the proposed amendments is to allow flexibility in the design of development projects while preserving and promoting the pedestrian - oriented environment in the DSP. B. The proposed amendments will: 1) allow storefront windows to be colored and /or tinted while maintaining a minimum 50% visible light transmittance level; 2) allow an additional directory sign up to a maximum of 12 square feet in size for non - street front uses; and 3) establish a design review process, including ministerial, administrative. C. The proposed amendments to the Downtown Specific Plan are consistent with several General Plan Land Use Element Goals, Objectives and Policies. Specifically, they are consistent with Land Use Element Goal LU1 and Objective LU1 -4, in that they will help preserve and maintain the Page 2 of 14 89 City's Downtown as integral to the City's appearance and function. The proposed amendments will allow some flexibility related to storefront windows, non - street fronting business signage, and will clarify the design review process without detracting from the appearance and design standards of the DSP. D. The proposed amendments are also consistent with Land Use Element Goal LU4, Objective LU4 -2, Policy LU 4 -2.1, Policy LU4 -2.4, and Policy LU4 -2.5, in that they will help maintain a stable tax base for the City and maintain the Downtown as a focal point for the community. The proposed amendments will accomplish this by providing more design flexibility and clarifying the design review process, which will help retain and attract businesses to the Downtown area. E. The proposed amendments are also consistent with Economic Development Element Goal ED3, Objective ED3 -1, Policy ED3 -1.2, Policy ED3 -1.4, and Policy ED3 -1.5 in that they will provide more design flexibility and clarify the design review process, which will help retain and attract businesses to the Downtown area. F. The amendments are consistent with the philosophy and concept of the Downtown Specific Plan (DSP), in that the increased design flexibility helps maintain and enhance the DSP pedestrian friendly environment. In addition, the proposed amendments establish a clear design review process to help achieve the DSP aesthetic goals. SECTION 3: Zone Text Amendment Findings. The proposed Zone Text Amendment to ESMC Chapter 15 -24 is required by public necessity, convenience, and general welfare, since it will clarify that deviations from the DSP Development and Design standards may be approved by the Planning and Building Safety Director through an Administrative Adjustment process. SECTION 4: Environmental Assessment. The proposed Ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQK) and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to existing zoning regulations and related procedures. It does not have the effect of deleting or substantially changing any regulatory standards or findings required thereof. Therefore, the proposed Ordinance is an action that does not have the potential to cause significant impacts on the environment. The proposed Ordinance would make minor changes to the Downtown Specific Plan, which was evaluated by an adopted Mitigated Negative Declaration (Environmental Assessment No. 474) on August 1, 2000. Furthermore, the proposed Ordinance would make a minor change to the El Segundo Municipal Code which the City determined to be consistent with the FEIR for the City of El Segundo General Plan on December 1, 1992. Accordingly, no further environmental Page 3 of 14 WE review is required pursuant to 14 Cal. Code Regs. § 15168(c)(2). SECTION 5: Chapter V of the Downtown Specific Plan is amended to read as follows:. "A. Introduction Sections 65450 through 65457 of the State Government Code define the criteria under which specific plans may be adopted. These sections require that a specific plan include land uses, infrastructure, development standards, implementation including financing, and a statement of the relationship of the specific plan to the general plan. The Downtown Specific Plan leis administrated in accordance with the City Municipal Code, except as noted under item B. 2. Sections B and C below. B. Specific Plan Administration 1. Administrative Determinations and Adjustments Administrative Determinations must comply with Chapter 20.72 15 -22 of the El Segundo Municipal Code E( SMC). Adjustments must coMply with Chapter 15 -24 of the ESMC. 2. Development Standards Deter -t:iRatie isAdiustments The Director of Gen- m mitt, EGen rid- Develop-rnen "ewtsesPlanning and Building Safety may grant admin'StFa+i..° `'eteFMiRafie sadiustments related to development and design standards, provided any administrative relief sha4ldoes not exceed 10% of any development or design standard. 3. Authority to Inspect Inspections &h- a4must comply with ESMC Chapter °�� e- eWde W"Gipal ; de15 -28. 4. Penalty Penalties shallmust comply with ESMC Chapter 29 "f4he€lSegL4 de Municipal -G ode,15 -28 . 5. Authority to promulgate rules and regulations The Director of Planning and Building Safety has the authority to romul ate rules and regulations, and to amend or add to them for the implementation of this chapter. C. Design Review Process Page 4 of 14 91 1. Purpose The purpose of the design review process is to ensure that new development in the Downtown Specific Plan area complies with the Design Standards in Chapter VIII of the Specific Plan. 2. Levels of Review and Process The following levels of review apply to development projects in the Downtown Specific Plan area: a) Ministerial. Ministerial review occurs during the building permit process. No discretionary permit and /or planning applications are required. Aaalicability. Ministerial review applies to all proiects that are not subiect to Administrative or Planning Commission review and include, without limitation, the following development proiects: L Installation, replacement, or modifications to individual architectural building features, including, without limitation, windows. doors, awnings. liahtina, siding material and colors. landscaping, and signs. Review Authorit . Planning and Building Safety Department staff. b) Administrative. Administrative -level review requires submittal of _a Downtown Design Review (DDR) application to the Planning and Building Safety Department. Applicability. Administrative -level review applies to the following development proiects: L Substantial exterior alterations. These include installation replacement, modifications to multiple types of architectural building features, including, without limitation, windows, doors, awnings, lighting, siding material and colors, landscaping, and signs as determined by the Planning and Building Safety Director or his /her designee. ii. Changes to the size or location of building openings, such as windows and doors. iii. Outdoor retail uses and outdoor dining (including temporary dining). iv. An addition to a building that is up to a maximum of 500 square feet (gross) in size. Review Authority. Planning and Building Safety Director or his/her designee. No public hearing or notification is required before the Page 5 of 14 92 Director or his /her designee issues a decision. The Director's decisions are appealable to the Planning Commission. cl Planning Commission. Planning Commission -level review requires submittal of a Downtown Design Review (DDR) application to the Planning and Building Safety Department. Applicability. Planning Commission -level review applies to the following development proiects: L New buildings ii. An addition to a building that is over 500 square feet (gross) in size. iii. Substantial exterior alterations or other development pro *ects referred to the Planning Commission by the Planning and Building Safety Director. Review Authority. Planning Commission. A public hearing and notification is required before the Planning Commission issues a decision. The public hearing and notice must comply with SSMC Chapter 15 -27. A decision of the Planning Commission may be appealed to the City Council pursuant to SSMC Chapter 15 -25. Page 6 of 14 93 N N V 0 L a 0 3 d d _ a .y a� D _ 3 0 _ O C3 r O z O B ca 0 ti a) O � *' L E J .y = a. 0 O_ _ O C' L O N td Q = E 00 L iC o m o avA — = M! 0 'r m 0 Ir., _ o L. '= Co O L) �ta z z � z � oW L a� O .0 y .� �? L �" 1A •_ — L d •_ 0 •= E 0 0 .a ; asp€ M0 w <1 ELI MI (I)i a. in C) -01 c) 0 > L �_ d O 0 0 0 �' � LO O O y y ° E g= Ira � y v d° N v N L = 7 0 L 0 40) = EE•3d E � vc=a e o c� °°Eo��a aN -tea L °� 0o oa_E m = N ca 3 0.5 ° > _ i _•� EOE� —= caE�;a =_= °'3 �� -_ y y N E dw� N'y 0 0 L.� y•y.� N N n3 = -= = O_ d E ® M N O C t 0 C 'a = 'i °' N }` q� C1 ',� = =m •.y ti?t N 0 3 '� N 0 = '� 'L .O °' L L w E = ttf 3 _ _ C i _ - N d +d +°+ 64 = +°+ -0 0 •_ O _ 0 N L N N E a 'o cs E 0 +� J-5 -v 3 10 'a O .Q �[ ¢ L o 3 N ti =.E •S 3= m19 cn.__ N V E 3= m12CL too O 'C Q N d z 'a L Q 0 cn� 0 Z > _ _ O J .i N CY = d y ,E •y E .= A E Q a. coy 0 ti a) CD cr c� GI) m -0 c ns d a� w 0 L 0 .L 00 95 4- 0 co N rn cu n SECTION 6: Chapter VIII, Section A, subsection 4.(a)(ii) of the Downtown Specific Plan is amended to read as follows: "ii) Facades - aa. If parcels are aggregated, then the new building should maintain a facade that is differentiated as if each segment were a separate structure. (C) bb. New buildings shall -- consider— andmust be compatible or contextual to the architecture, size, massing, roofline, cornice line, and details of the adjoining buildings. (C) cc. Storefront windows sha-11--be- stearmust be trans arent glass neithe tinted nor rrsfle-c—� including tinted and colored glass, which must provide a minimum visible light transparency /transmittance level of 50 percent. Reflective glass is prohibited. Windows may be shaded by street trees, awnings and arbors. (C) dd. At least 75% of the facade between two and eight feet above the sidewalk sl}allmust be Eleartransparent windows and doors (new or renovated structures). (C) (Photo 16) Photo 16- Clear window treatments Photo 17 - I-Aetal security door ee. Window displays should be encouraged (i.e., flower shop), but should provide transparency between the street and the store. Window displays sha4 ay not block or completely obscure the building interior from the passerby. (S) ff. For all front windows, at least 75% of the glass area sk}allmust be unobstructed by signage, including advertisements, screens, and window coverings. (S)• gg. Metal garage doors, folding security screens or other security features, which detract from the street appearance, shall - riot- -beare not allowed. (C) (Photo 17). hh. Awnings, which complement the architectural character of the building or storefront, are encouraged. (Photo 18)" Page 9 of 14 SECTION 7: Chapter VIII, Section A, subsection 4.(c) of the Downtown Specific Plan is amended to read as follows: "c. Signage: Signs are significant features of shopping and entertainment districts as they serve as invitations for people to enter and patronize stores and restaurants. Unique, attractive signs signify quality establishments and products. A combination of storefront, window and perpendicular /pedestrian signs is allowed to— nee"hean area up to a maximum of 2"qware--4ceGt te#a-I _ fn allowable sieege— p_s adar"atj square foo# er lineal foot of street frontage. If if lots are aggregated, then a formula of 1.5 square feet per lineal foot of street frontage is_times shmac used to determine maximum allowable signage }_ (Diagram 9) DIAGRAM 9 betN6 i) Storefront Signs - Storefront signs are mounted parallel and directly onto the building facade. aa. Storefront signs sh" ay be no more than 20 square feet. (C) bb. Materials used sbagmust be in keeping with the character and charm of a pedestrian oriented downtown and consistent with surrounding signage. (C) cc. Freestanding lettered /iconic signage (without background area) leis encouraged and allowed. (C) (Diagram 10) Page 10 of 14 97 r + L i dd. Signage on awnings shall beis allowed. (C) ee. Signage may be lighted from another source such as gooseneck lamps. (C) (Diagram 11) ,f DIAGRAM 11 ff. Internally illuminated canister signs s#at4are not be allowed. (C) gg. Pole or pylon signs sba44are not be allowed. (C) hh. Roof signs sba4are not be allowed. (C) ii. Neon signage should be discouraged. (C) jj. Temporary signs shall- 4"aeare limited to no more than 15 percent of the window or storefront area for a maximum of 30 days per year. (C) i) Window Signs - aa. Window signage sba# ay be no more than 16 square feet. (C) bb. Window signage sbamust be kept to a minimum. Lettering, such as painted script shall beis encouraged, while signs with backgrounds s#a44 Page 11 of 14 WP Beare discouraged. (C) cc. Advertisements placed in windows sha-ilare not be allowed. (C) ii) Perpendicular /Pedestrian Signs - Perpendicular /Pedestrian signs are mounted above eye - level, perpendicular to the building face and hang over the sidewalk. aa. Perpendicular /Pedestrian signs shafimay be no more than nine square feet (double sided allowed). (C) bb. Materials used sha must be in keeping with the character and charm of a pedestrian oriented downtown and consistent with surrounding signage. (C) (Photo 20) Photo 20- Perpendicular /Pedestrian sign iv) Signs for Non- Street Front Uses - aa. Perpendicular /Pedestrian signage may be used for non - street fronting businesses - any -a"e, provided such signage is no more than nine square feet. (C) bb. In addition to allowed perpendicular /pedestrian signage, a maximum of two square feet of lettered /logo and /or icon painted directly onto the entrance (without a background) shall beis allowed. (C) cc.ln addition, a directory sign identifying nary- street _ fronting businesses within a building is allowed on non - street fronting building elevations (including elevations fronting on alleys). The directory si n may not exceed 12 square feet. C v) Address Signs - Address signs may be used to identify building location, but shali y not be Page 12 of 14 99 used as primary signage. Size &haflmust be. kept at the minimum necessary, as required by the Uniform Fire Code, to identify the address from the street. (C) vi) Sidewalk Signs _ Sidewalk- oriented signs are designed to be visible by pedestrians on the sidewalk. They are movable, free standing signs. aa. Freestanding signage (as in sandwich boards) along sidewalks is encouraged. Freestanding signs sfiaR ay not exceed four square feet in area on each side and sttaflmust be designed so as not to obstruct the sidewalk or provide a place for a person to hide behind. (C) (Diagram 12)" SECTION 8: Section 15 -24 -6 of the ESMC is amended to read as follows: "15 -24 -6: ADMINISTRATIVE REVIEW Requests for administrative adjustments must be reviewed by the director of planning and building safety or his /her designated representative. A decision on an administrative adjustment must be made and mailed to the applicant within ten (10) working days after the application is deemed complete. The director's decision is final unless appealed as provided by chapter 25 of this title. Notwithstanding any other provision of this chapter, no public hearing or notification is required for administrative adjustments. Administrative adjustments may be granted to allow: A. Parking and loading space standards as set forth in chapter 15 of this title. B. Reduction of retention of a minimum of fifty percent (50 %) of exterior perimeter wall height and /or deviation from development standards for life safety purposes. C. Deviation from development standards for reasonable access accommodations. D. Deviation from the development and design standards as set forth in chapters V -VIII of the Downtown Specific Plan." SECTION 9: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 10: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. Page 13 of 14 We SECTION 11: This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. PASSED AND ADOPTED this day of Suzanne Fuentes, Mayor APPROVED AS TO FORM: By: Mark D. Hensley, City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2016, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2016, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk P: \Planning & Building Safety \0 Planning - Old \PROJECTS (Plan ning) \1051- 1075 \EA -1057 (Downtown Code) \City Council 09202016 \EA 1057 - DRAFT Ord stirkeout version.doc Page 14 of 14 101 EL SEGUNDO CITY COUNCIL MEETING DATE: Oct. 4, 2016 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to 1) grant Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101, 2) award a standard Public Works Contract to the second lowest bidder, Steve P. Rados, Inc., for the Pump Station #1 & #7 Modification Improvement, Project No. PW 16 -07 and 3) award a standard Public Works Professional Services Agreement to AKM Consulting Engineers for construction inspection services. (Fiscal Impact: $3,963,325.00) RECOMMENDED COUNCIL ACTION: Grant Environmental Construction, Inc.'s request to withdraw their bid because of clerical error in accordance with Public Contract Code Section 5101; 2. Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney with Steve P. Rados, Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for construction - related contingencies. Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $354,480.00 for construction inspection and technical support, and approve an additional $35,000 for related contingencies. 4. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Map of Project Area FISCAL IMPACT: To be determined. Amount Budgeted: $4,200,000.00 Additional Appropriation: No Account Number(s): FY 2015/16: $2,199,000.00 from 502- 400 - 8204 -8650 (Sewer Enterprise Fund, Pump Stations) $676,000.00 from 502- 400 - 8204 -8647 (Sewer Enterprise Fund, Sewer Main) FY 2016/17: $1,088,325.00 from Sewer Enterprise Fund, Capital Improvement project (account number to be determined) ORIGINATED BY: Lifan Xu, Principal Civil Engineer L,, Ar",. REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director APPROVED BY: Greg Carpenter, City Manager 7 102 BACKGROUND AND DISCUSSION: On July 19, 2016, City Council approved plans and specifications for the Pump Station #1 and #7 Modification Improvement Project and authorized staff to advertise for the receipt of construction bids. Recall that consolidation of Pump Stations #1 and #7 was identified in the City's Sewer System Evaluation and Capacity Assurance Plan as a project priority for upgrading and consolidation. Please note that staff evaluated the cost difference between simply upgrading both stations and replacing their force mains in lieu of the consolidation option. We determined that although the price for both options is similar, we could capitalize on other opportunities by choosing the consolidation option. These opportunities include: • By consolidating flows from pump station #7 to pump station #1, will we capitalize on additional gravity flow, which in turn defers the need to open- trench replace a 55 -year old force main pipe that is approximately 1/2 mile in length. Open trench excavation is disruptive to residents, traffic flow, trash collection and street sweeping. Deferring the need to open trench 2500' (for decades) eliminates a significant impact on our residents. • Other needed pipe modifications will be made to improve gravity flow in discrete areas between the Pump Station #1 and 0. Currently these locations serve only the Pump Station 91 service area, but the modifications will help the overall flow of sewage. • Decommissioning two force mains. The Pump Station #1 force main is currently located under private property. It will be decommissioned and used only as an emergency relief should the new #1 force main line experience a failure. The Pump Station #7 force main will also be decommissioned and used as a back up for emergencies. The new #7 force main will be reduced from 2500' down to approximately 50', making future upgrades much less costly. Both line modifications will provide added redundancy to the system that we do not have today. Consolidation pump station #1 includes: • Increasing storage capacity to better prepare for and accommodate increased flows • Replacing old pumps and related equipment last refurbished in 1988 • Installing a backup diesel powered generator (none exists today) • Upgrading the electrical control & telemetry systems (modernization) • Realigned the force main pipe to eliminate the current pipe that traverses private property (via an easement) and public property (Acacia Park). Pump Station #7 work includes: • Replacing old equipment that was last renovated in 1996 • Installing a new, much shorter force main • Upgrading discrete areas to increase flow efficiency Lastly, this award also includes replacement of a broken emergency generator for pump station # 4 (Kansas St. and Holly Ave.), which recently failed. On August 23, 2016, the City Clerk received and opened five (5) bids as follows: 103 Shortly after the public bid opening, Environmental Construction, Inc. requested to be relieved from their bid due to a significant clerical error in their bid, in accordance with Pubic Contract Code 5101. The contractor entered the wrong number from their preparation sheet when they filled out the bid. The mistake made the bid materially different than the contractor intended it to be and the contractor had notified the City in writing within five working days in accordance with Public Contract Code 5103. Staff notified the 2nd lowest responsible bidder, Steve P. Rados, Inc. and they were in agreement to perform the work as well as honor their bid amount. Staff checked the contractor's state license status, Department of Industrial Relations registration and references and found that Steve P. Rados, Inc. has satisfactorily completed similar projects for other public agencies. Please note that the Kansas /Holly generator replacement work is approximately $150,000, and an additional $200,000 is included for other identified pump station improvements such as pump refurbishment and minor repairs that would otherwise be bid separately over the next year. This leaves $2,898,950 for the consolidation of Pump Station #1 and #7. Pump station construction is a much more complex undertaking than a many other routine public works projects, and construction inspection often requires a team of experts in each specific area rather than just one individual inspector. In addition to field excavation inspections, inspection duties will also include document review, materials testing, geotechnical inspection, pump equipment installation inspection, electrical inspection, pipeline inspection, and compaction testing. AKM Consulting Engineers has immense experiences in pump station design, technical support and inspection, and it was the design firm for the project's plan and specification. Thus AKM has unique familiarity and knowledge of the project that no other firms possess. Additionally, staff has utilized inspection services of AKM Consulting Engineers for several similar projects and finds them to be exceptional in their daily oversight and documentation during construction of the City's water and sewer projects. Staff has also verified that AKM's rates are typical of the market for this type of inspection work. Staff therefore recommends that City Council: 1. Approve Environmental Construction, Inc.'s request to withdraw its bid because of clerical error in accordance with Public Contract Code Section 5101; 2. Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with Steve P. Rados, Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for construction - related contingencies. 3. Authorize the City Manager to execute a standard Public Works Professional Services Agreement, in a form appoved by the City Attorney, with AKM Consulting Engineers in the amount of $354,480.00 for construction inspection and technical support, and approve an additional $35,000 for related contingencies. Any unspent sewer fund will be returned to the Sewer Enterprise Fund. Staff estimates the following timeline for the project: 104 Bid 1. Environmental Construction, Inc. $2,830,878.00 (withdrew) 2. Steve P. Rados, Inc. $3,248,950.00 3. PPC Construction, Inc. $3,402,665.00 4. Cora Constructors $3,456,424.00 5. Colich & Sons L.P. $4,224,000.00 Shortly after the public bid opening, Environmental Construction, Inc. requested to be relieved from their bid due to a significant clerical error in their bid, in accordance with Pubic Contract Code 5101. The contractor entered the wrong number from their preparation sheet when they filled out the bid. The mistake made the bid materially different than the contractor intended it to be and the contractor had notified the City in writing within five working days in accordance with Public Contract Code 5103. Staff notified the 2nd lowest responsible bidder, Steve P. Rados, Inc. and they were in agreement to perform the work as well as honor their bid amount. Staff checked the contractor's state license status, Department of Industrial Relations registration and references and found that Steve P. Rados, Inc. has satisfactorily completed similar projects for other public agencies. Please note that the Kansas /Holly generator replacement work is approximately $150,000, and an additional $200,000 is included for other identified pump station improvements such as pump refurbishment and minor repairs that would otherwise be bid separately over the next year. This leaves $2,898,950 for the consolidation of Pump Station #1 and #7. Pump station construction is a much more complex undertaking than a many other routine public works projects, and construction inspection often requires a team of experts in each specific area rather than just one individual inspector. In addition to field excavation inspections, inspection duties will also include document review, materials testing, geotechnical inspection, pump equipment installation inspection, electrical inspection, pipeline inspection, and compaction testing. AKM Consulting Engineers has immense experiences in pump station design, technical support and inspection, and it was the design firm for the project's plan and specification. Thus AKM has unique familiarity and knowledge of the project that no other firms possess. Additionally, staff has utilized inspection services of AKM Consulting Engineers for several similar projects and finds them to be exceptional in their daily oversight and documentation during construction of the City's water and sewer projects. Staff has also verified that AKM's rates are typical of the market for this type of inspection work. Staff therefore recommends that City Council: 1. Approve Environmental Construction, Inc.'s request to withdraw its bid because of clerical error in accordance with Public Contract Code Section 5101; 2. Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with Steve P. Rados, Inc. in the amount of $3,248,950.00 and approve an additional $324,895.00 for construction - related contingencies. 3. Authorize the City Manager to execute a standard Public Works Professional Services Agreement, in a form appoved by the City Attorney, with AKM Consulting Engineers in the amount of $354,480.00 for construction inspection and technical support, and approve an additional $35,000 for related contingencies. Any unspent sewer fund will be returned to the Sewer Enterprise Fund. Staff estimates the following timeline for the project: 104 October, 2016 Project Award by City Council December, 2016 Start Construction October, 2017 Complete Construction This work was identified and approved in FY 2015/16 and FY2016/17 budget as part of our Capital Improvement Program project listing and will advance our ultimate goal to replace all of our aging infrastructure. 105 00" aA-M NOIIVIAV Is MnExloo ,a 0 otS .2 0 0 —J 0- E n CL I- 9 w -A 106 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 4, 2016 AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of ongoing professional service agreements and blanket purchase orders for FY 2016 -2017 in excess of $25,000 for various departments; and possible action to waive the formal bidding process and authorize the continued purchase of various goods and services as described below. (Fiscal Impact: Included in the FY 16 -17 Budget: General Fund $1,822,608 including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A Fund $30,000; Water Enterprise Fund $224,000; Wastewater (Sewer) Enterprise Fund $28,000; Golf Course Enterprise Fund $96,000; Workers' Compensation Fund $100,681.50; Public Works Full Time Salary Accounts General Fund, Water & Wastewater Enterprise Funds, and 405 Facility Maintenance Funds $200,000) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to execute an amendment to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to September 30, 2017; (2) authorize payment for services up to $75,000 (General Fund); and (3) take such additional, related, action that may be desirable. (2) Authorize the City Manager to extend ongoing service agreements with Baker & Taylor Information Services for supplying books and other library materials, and issuance of blanket purchase order not to exceed $89,068 in FY 2016 -2017 (General Fund and Library Developer Fees). (3) Authorize the City Manager to extend contract #4729 to Innovative Interfaces, Inc., for library computer network system maintenance and issuance of blanket purchase order not to exceed $29,454 (General Fund) (4) Authorize the City Manager to extend ongoing service agreements with J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division not to exceed $225,000 in FY 2016 -2017 (General Fund). (5) Authorize the City Manager to extend ongoing service agreement with JAS to provide plan check and inspection consulting services for the Building and Safety Division not to exceed $60,000 in FY 2016 -2017 (General Fund). (6) Authorize the City Manager to extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division not to exceed $65,000 in FY 2016 -2017 (General Fund). Cpl LC 107 (7) Authorize the City Manager to extend ongoing service agreement with Michael Baker International to provide professional planning consulting and interim staffing services for the City's Planning Division, not to exceed $147,000 in FY 2016 -2017 (General Fund). (8) Authorize the City Manager to extend ongoing service agreements with Westchester Medical Group /Center for Heart and Health to provide annual safety employees fitness for duty and executive physical examinations not to exceed $40,000 in FY 2016- 2017 (General Fund). (9) Authorize the City Manager to extend ongoing service agreement with York Risk Services Group to administer workers' compensation claims not to exceed $100,681.50 in calendar year 2017 (Workers' Compensation Fund). (10) Authorize the El Segundo Fire Department to waive the bidding process per El Segundo Municipal Code §1-7-10 to purchase medical and pharmaceutical supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket purchase order to Bound Tree for medical and pharmaceutical supplies not to exceed $40,000 in FY 2016 -2017 (General Fund). (11) Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for one -year to provide crossing guard services for the El Segundo School District not to exceed $92,286 in FY 2016 -2017 (General Fund). (12) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement #3313) to provide professional services related to sales and use tax for an amount not to exceed $81,000 in FY 2016 -2017 (General Fund). (13) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement #3399) to provide management services for The Lakes Golf Course for an amount not to exceed $96,000 in FY 2016 -2017 (Golf Course Enterprise Fund). (14) Authorize the City Manager to extend Agreement # 4096 with TruGreen Landcare in a form approved by the City Attorney and issuance of a blanket purchase order to provide weekly landscape services for an amount not to exceed $181,000 in FY 2016- 2017 (General Fund). (15) Authorize the City Manager to issue a blanket purchase order for Agreement # 4699 with West Coast Arborist to provide tree maintenance services for amount not to exceed $185,000 in FY 2016 -2017, with individual services billed based on the scope of work requested. (General Fund). $ (16) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $315,000 in FY 2016 -2017 (General Fund = $250,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). (17) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in an amount not to exceed $200,000 in total for the purchase of single jet water meters for the City's water system in FY 2016 -2017 (Water Enterprise Fund). (18) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company in an amount not to exceed $30,000 for the purchase of asphalt paving materials for Street Maintenance Division projects in FY 2016 -2017 (General Fund). (19) Authorize the issuance of a blanket purchase order to DataProse (Agreement # 3227) to provide Water and Sewer divisions utility bill print and mail services for an amount not to exceed $30,000 in FY 2016 -2017 (Water & Wastewater (sewer) Enterprise Funds). (20) Authorize the City Manager to extend the ongoing professional service Agreement #4269 with Aerotek Professional Services for providing temporary staffing service for the Public Works Department not to exceed $200,000 in FY 2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and Facility Maintenance Fund). (21) Authorize the City Manager to amend contract #3957 with Galls LLC for purchasing uniforms and equipment for the Police Department, not to exceed $60,000 in FY 2016- 2017 (General Fund). (22) Authorize the City Manager to execute a one -year contract with Professional Account Management, LLC for processing of parking citations /collections, not to exceed $55,000 in FY 2016 -2017 (General Fund). (23) Authorize the issuance of a blanket purchase order to Dooley Enterprises (Dooley), for the purchase of Winchester Ammunition. Dooley Enterprises supplies duty and training ammunition, not to exceed $40,000 in FY 2016 -2017 (General Fund). (24) Authorize the City Manager to execute a one -year contract amendment and /or purchase order with Tyler Technologies for annual software licensing, maintenance, and support not to exceed $43,800 in FY 2016 -2017 (General Fund). (25) Authorize the City Manager to execute a one -year contract and /or blanket purchase order with Active Network for annual licensing, maintenance and support not to exceed $34,000 in FY 2016 -2017 (General Fund). WE ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budget: $2,482,489.50 Additional Appropriation: No (included in the adopted FY 16/17 Budget) Account Number(s): See "Schedule A - Summary of Accounts" ORIGINATED BY: Maria L. Cerritos, Purchasing Agent %11lC REVIEWED BY: Joseph Lillio, Finance Director 4L/ APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: CITY MANAGER 91 - High Point Strategies, LLC High Point Strategies, LLC. will continue working on behalf of the City as its advisors and advocate for the City regarding issues relating to Los Angeles World Airports (LAWA) and Los Angeles International Airport (LAX), and the Federal Aviation Administration, transportation issues relating to the Metropolitan Transportation Authority, or assisting with the City's relationship with other City and County of Los Angeles agencies. This amendment is to extend the Agreement in terms through September 30, 2017 not to exceed $75,000. Account Number: 001 - 400 - 2101 -6407 (General Fund). 10 1 i::: 1 #2 - Baker and Taylor Baker and Taylor, the Library's leading supplier of books, music, books on CD, DVD's, E -books and other items, offers substantial savings up to 45% under retail cost. Appropriations are being requested for the following accounts for fiscal year 2016 -2017: 001 - 400 - 6104 -5501 Adult Materials $51,562 001- 400 - 6103 -5505 Youth Materials $24,400 001 - 400 - 6103 -5507 School Library Materials $ 3,200 001 - 400 - 6104 -6277 Title Source Subscript. & Axis 360 Hosting $ 4,906 001 - 253- 0000 -1253 Axis E -books $ 5.000 $89,068 #3 - Innovative Interfaces Inc. Innovative Interfaces Inc. provides maintenance of the Library's online network system for cataloging, circulation, patron access to materials, archive collections and administrative functions in the amount of $29,454 for FY 2016 -2017. Account number 001 - 400 - 6104 -6217 (General Fund). 110 PLANNING AND BUILDING SAFETY #4 -J. Lee Enp_incerinf; J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division. These services are utilized when workload exceeds the level that would preclude City staff from meeting customer service expectations. Not to exceed the amount $225,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund). #5 - JAS JAS provides code enforcement, plan check and inspection consulting services for the Building and Safety Division. These services are utilized when workload exceeds the level that would preclude City staff from meeting customer service expectations. Not to exceed the amount $60,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund) 96 — 1 -laver C misultants, Inc. Extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division not to exceed $65,000 in FY 2016 -2017 (General Fund). 001 - 400 - 2403 -6214 in the amount of $65,000 (General Fund) 97 — Michael Baker International Michael Baker International provides professional planning and interim staffing services for the Planning Division. These services are utilized when workload exceeds the level that would preclude City staff from meeting customer service expectations. Not to exceed the amount $147,000 for fiscal year 2016 -2017. Account number: 001 - 400 - 2403 -6214 (General Fund) HUMAN RESOURCES #8 - Westchester Medical Group /Center for Heart and Health The City has a longstanding relationship with Westchester Medical Group /Center for Heart and Health to provide Safety employees annual Fitness for Duty and Executive physical examinations. This long standing physical examination program continues to meet or exceed staff's expectations. Westchester Medical Group /Center for Heart and Health is also distinguished by their extensive involvement with public sector clients. The total cost for FY 16/17 is not to exceed $40,000 for annual safety employee Fitness for Duty examinations and other Physical examinations. Account number: 001 - 400 - 2506 -6214 (General Fund). #9 - York Risk Services Group, Inc. 111 YORK Risk Services Group, Inc. (formerly SCRMA — Southern California Risk Management Associates, Inc.) has served as the third -party administrator (TPA) for workers' compensation claims since 1988. Following a formal request for proposal process from seven firms in 2008, the City awarded the contract to YORK Risk Services Group, Inc. The following selection criteria was considered in continuing to use YORK Risk Services Group, Inc. as the TPA for Workers' Compensation claims: • Established record of consistent professional service and reputation within the industry • High quality references from public entities, particularly full service municipalities • Staffing and experience levels • Cost effectiveness of medical and legal cost and legal cost containment services and activities • Overall cost - benefit advantages The contract between the City and YORK Risk Services Group, Inc. has an option to extend for two additional years beginning within the FY 2013 -2014. The City has chosen to extend the contract in one -year increments and is currently extending the contract for the 2017 calendar year. The amendment to this contract for the period January 1, 2017 through December 31, 2017 is not to exceed $100,681.50. Account number: 603 - 400 - 2321 -6214 (Workers' Compensation Fund). FIRE DEPARTMENT #10_- _Bound Tree Medical, Inc. The El Segundo Fire Department has been purchasing and storing paramedic medical supplies since 1998 as mandated by the County of Los Angeles, Emergency Medical Services Agency. For eight years, the Fire Department utilized Bound Tree for paramedic medical supplies through a piggyback on an existing competitively bid award. In 2005, staff recommended a change in vendors due to supply availability issues and billing problems. Since that time, Bound Tree has significantly improved its service and has streamlined their ordering process which is integrated with the Department's internal process. In addition to favorable pricing and timely deliveries, Bound Tree has since expanded their inventory and offers a full range of pharmaceutical supplies which allows the Fire Department to consolidate these types of purchases and receive better pricing with a single vendor. The El Segundo Fire Department recommends that the City Council waive the formal bidding process per El Segundo Municipal Code § 1 -7 -10 to purchase medical and pharmaceutical supplies, and piggyback on the formal, competitive bid used by the City of El Cajon. Account number: 001- 400- 3203 -5204 in the amount of $40,000 for FY 2016 -2017 (General Fund). FINANCE #11 - AU Cities Management Services. Inc. On September 16, 2008, City Council approved an appropriation for ESUSD crossing guard services under Special Orders of Business, Item #6 within the 2008 -2009 Budget Appropriations. This contract includes 6 crossing guards for a total of 5,400 hours. The contract is expected to be renewed year to year as long as ACMS performance meets the City's and ESUSD's expectations. 112 The annual cost of funding service this contract is not to exceed $92,286 for fiscal year 2016 -2017. Account number: 001 - 400 - 2901 -6405 (General Fund). #12 — Hinderliter De Llamas & Associates On April 01, 2004, the City entered into a Professional Services Agreement #3313 with Hinderliter De Llamas & Associates (HDL) to provide services to generate additional sales and use tax revenue for the City of El Segundo. Services include sales tax and economic analysis, allocation audit and recovery, and ongoing consultation. HDL receives 15% of any new and /or use tax revenue received by the City as a result of audit and recovery work. The amount for the purchase order for FY 16/17 issued to HDL is not to exceed $81,000. Account number: 001 - 400 - 2501 -6214 (General Fund). RECREATION & PARKS 913 - Lane Donovan Partners, LLC On October 22, 2004, the City entered into a Management Agreement #3399 with Lane Donovan Partners for $108,000 a year to operate and maintain The Lakes at El Segundo. On April 16, 2013, City Council approved one of Lane Donovan's budget cut proposals of $12,000 by reducing the management fee. The amount for the contract and purchase order for FY 16/17 issued to Lane Donovan is not to exceed $96,000. Account number: 503- 400 -5301 -6214 (Golf Course Enterprise Fund). #14 - TruGreen Landcare On October 19, 2010, the City Council awarded the lowest bid for landscape maintenance services to TruGreen Landcare for three years (Consent Agenda Item #5). Under City's Agreement #4096, the annual cost is $137,322 for bi- weekly services or $153,504 for weekly services. The services include 12 parks, 5 median strips, Richmond School Field, Fire Station #2, Douglas underpass, City Maintenance Facility, and The Lakes parking lot and frontage. In FY 13/14, contract was amended to include maintenance services on Maple Ave. median for $6,000 per fiscal year. In FY 14/15 the Department requested additional weekly landscape services for the medians of Grand Ave. between Sepulveda Blvd. and Nash St., and Continental between El Segundo Blvd. and Mariposa Ave, for $1,000 per month. Staff recommends renewing the contract for one year, including a 5% increase. The amount for the contract and purchase order for FY 16/17 is not to exceed $181,000. Account number: 001- 400 -5102 -6206 (General Fund). #15 - West Coast Arborist On October 21, 2014, the City Council awarded a contract for tree maintenance and removal services to West Coast Arborist for three years (Consent Agenda Item #7). Under City's Agreement #4699, the annual cost is not to exceed $175,000, with individual services billed based on the scope of work requested.. On June 7, 2016 West Coast Arborist requested a 10% percent increase for the remaining three years of our current agreement. Such increase is due to a new prevailing wage determination by the State Department of Industrial Relations. 113 Staff recommends the amount for the contract and purchase order for FY 16/17 is not to exceed $185,000. Account number: (001 - 400 -5102 -6206 General Fund). PUBLIC WORKS #16 - Fuel for City Vehicles and Equipment Generally, fuel is purchased either through spot market purchases or long -term contracts. Spot purchasing consists of shopping around each time fuel is needed and purchasing fuel from the lowest priced vendor. This type of purchasing usually occurs when the fuel market is volatile as it has been for the last three years. During periods of stability, agencies enter into long -term fuel contracts. Pricing under long -term contact is tied to a published fuel price baseline plus a markup. The volatility in the market has forced vendors to significantly raise this markup, making long -term contracts unattractive. Under the City's last long -term contract through Los Angeles Metropolitan Public Purchasing Agents' Cooperative ( LAMPPAC), there was virtually no markup. When that contract expired in September 2005, the fuel market was quite volatile and City Council authorized staff to purchase gasoline and diesel fuel through the use of spot market purchases. Many agencies including Cities of Manhattan Beach, Redondo Beach and Hawthorne have opted to purchase fuel through spot purchases in lieu of entering into long -term contracts since the expiration of the LAMPPAC contract. Staff continuously monitors long -term contracts available in the industry. Pursuant to El Segundo Municipal Code (ESMC) § 1 -7 -10, relating to purchases and supplies, the City Council may at any time, by a majority vote and without amending the ESMC, waive purchasing procedures or alter proceedings to fit a specific purchase, when the waiver is not in violation of State law. Spot purchasing is the sort of modified purchasing arrangement that requires such a waiver by Council. It is possible that the total of purchases from any one vendor may exceed $25,000; therefore, Council approval of spot purchasing is requested. The City is budgeting $315,000 for Fiscal Year 2016 -2017 in accounts: 001 - 400 - 4601 -5215 in the amount of $250,000 (General Fund) 109 - 400 - 3105 -5215 in the amount of $13,000 (Police - Asset Forfeiture Fund) 112 - 400 -5292 -5215 in the amount of $30,000 (Prop "A" Fund) 501- 400 - 7102 -5215 in the amount of $9,000 (Water Enterprise Fund) 502- 400 - 4301 -5215 in the amount of $13,000 (Wastewater (sewer) Enterprise Fund) #17 - Water Meters — Meti•on Farnier & Actaris The City's water distribution system includes approximately 250 large commercial compound water meters three to eight inches in diameter. As large meters age, they become less accurate and tend to register water usage that is below actual consumption. It is common in the water industry to replace older large meters as they are typically the greatest source of unbilled water or lost water. When meters are replaced, the Water Division installs single jet water meters rather than compound water meters. The single jet meters provide increased metering accuracy, excellent low flow registration, and less maintenance part. The cost to replace each meter ranges from $2,000 to $5,000, dependent upon size. 114 Staff plans to continue replacing failing meters in FY 2016 -2017 and recommends continuing to purchase meters from Metron Farnier & Actaris, the only two vendors that supply this type of meter, in an amount not to exceed $200,000 in total. Account number: 501- 400 - 7201 -5207 (Water Enterprise Fund). #18- Asphalt Paving Materials — Blue Diamond Materials The Street Maintenance Division repairs approximately 50,000 square feet of pavement annually. Pavement repair work includes potholes, pavement failures, repairs from tree root damage, utility cuts, general street repairs throughout the City and preparation for slurry seal projects. Through the Fiscal Year 2016 -2017 budget process, $30,000 was budgeted for the annual expenditure of asphalt paving materials. Street Maintenance Division personnel drive a City dump truck to retrieve asphalt paving materials. There are three local vendors that supply the materials. Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate market. The pricing for asphalt concrete in the table above was based on a spot market quote on August 17, 2016. Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond Materials, on a single- source basis, in an amount not to exceed $30,000 for the following reasons: 1. Closer proximity to City reduces staff driving time, fuel and liability 2. Availability of materials — two locations 3. Lowest overall cost when factoring in travel time costs and staff downtime 4. Reduced temperature loss from being transported shorter distances At this time, Blue Diamond Materials is the more reasonable choice based upon pricing, proximity and availability. Staff will continue to monitor asphalt concrete prices and return to Council if a change in vendors is warranted. Account number: 001 - 400 - 4202 -5204 (General Fund). #19 - DataProse DataProse, Inc. provides print and mailing services to the City for Water and Wastewater (sewer) Utility billings. For FY 2016 -2017, staff recommends amending Agreement # 3227, to reflect a not to exceed amount of $30,000, broken down as follows: Professional Services: • 501- 400 - 7102 -6206 = $5,850 (Water Enterprise Fund) • 502- 400 - 4301 -6206 = $5,850 (Wastewater (sewer) Enterprise Fund) 115 Location Miles from City C -2 Asphalt Concrete /Ton All American Asphalt Westminster 27 $82.00 Blue Diamond Materials Inglewood & Southgate 5 & 17 $65.00 - $72.50 Vulcan Materials Los Angeles 19 $68.00 - $78.00 Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate market. The pricing for asphalt concrete in the table above was based on a spot market quote on August 17, 2016. Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond Materials, on a single- source basis, in an amount not to exceed $30,000 for the following reasons: 1. Closer proximity to City reduces staff driving time, fuel and liability 2. Availability of materials — two locations 3. Lowest overall cost when factoring in travel time costs and staff downtime 4. Reduced temperature loss from being transported shorter distances At this time, Blue Diamond Materials is the more reasonable choice based upon pricing, proximity and availability. Staff will continue to monitor asphalt concrete prices and return to Council if a change in vendors is warranted. Account number: 001 - 400 - 4202 -5204 (General Fund). #19 - DataProse DataProse, Inc. provides print and mailing services to the City for Water and Wastewater (sewer) Utility billings. For FY 2016 -2017, staff recommends amending Agreement # 3227, to reflect a not to exceed amount of $30,000, broken down as follows: Professional Services: • 501- 400 - 7102 -6206 = $5,850 (Water Enterprise Fund) • 502- 400 - 4301 -6206 = $5,850 (Wastewater (sewer) Enterprise Fund) 115 Postage: • 501- 400 - 7102 -6253 = $9,150 (Water Enterprise Fund) • 502- 400 - 4301 -6253 = $9,150 (Wastewater (sewer) Enterprise Fund) #20 — Aerotek Professional Services Aerotek has provided temporary staffing for Public Works Department on an annual basis since 2012 under agreement #4269, which expires on 9/30/2016. For FY 2016 -2017, staff recommends awarding a professional service agreement with Aerotek to provide temporary staffing services needed by Public Works Department in an amount not to exceed $200,000. Savings from various full -time salaries accounts in Public Works Department will be used to fund this contract in FY 2016 -2017 (General Fund, Water & Wastewater (sewer) Enterprise Funds, and 405 Facility Maintenance Funds). Account number: 405- 400 - 0000 -6215 POLICE DEPARTMENT #21— Galls, LLC Galls, LLC provides uniforms and equipment to the Police Department. Galls, LLC is the only physical location that provides in -house tailoring, embroidery and distribution of equipment in the State of California. Galls, LLC provides uniforms and equipment to the department, not to exceed $60,000 in FY 2016/2017. Account number: 001 - 400 - 3101 -4215 (General Fund) #22 — Professional Account Management LLC Professional Account Management LLC (Formerly Duncan Solutions) provides a maintenance contract for the Police Department Traffic Division's Processing system. This system is utilized by parking personnel to issue parking citations. Professional Account Management LLC also provides a collection service for delinquent parking citations not to exceed $55,000 in fiscal year 2016 -2017. Account number: 001 - 400 - 3101 -6206 (General Fund) #23 - Dooley Enterprises {Dooley) Dooley provides Winchester Ammunition to the Police Department. Dooley is the only factory authorized law enforcement distributor in the State of California to sell Winchester Ammunition. Dooley supplies duty and training ammunition to the department, not to exceed $40,000 in FY 2016/2017. Account number: 001 - 400 - 3101 -5217 (General Fund) #24 - Tyler Technologies Eden Financial Management System The City utilizes Tyler Technologies financial software to manage the City's General Ledger, Accounts Receivable, Accounts Payable, Payroll, and Human Resources. This item is for annual 116 licensing, maintenance, and support of these systems. The total cost will not exceed $43,800 for FY 2016 -2017. Account number: 001 - 400 - 2505 -6217 (General Fund) #25 - Active Network The vendor provides the Class Cashier & Scheduling for the city -wide program. This item is for annual licensing, maintenance and support of these systems. The total cost will not exceed $34,000 in FY 2016 -2017. Account number: 001 - 400 - 2505 -6217 (General Fund) 117 Blanket PO Summary of Accounts Schedule A Ref # Account Number 001 - 400 - 3203 -5204 City Manager 40,000.00 1 001 - 400 - 2101 -6407 High Point Strategies, LLC Library Galls, LLC 2 001 - 400 - 6103 -5505 Baker & Taylor 001 - 400 - 6103 -5507 Baker & Taylor 001 - 400 - 6104 -5501 Baker & Taylor 001 - 400 - 6104 -6277 Baker & Taylor 001 - 253 - 0000 -1253 Baker & Taylor Baker & Taylor Total Active Network 3 001 - 400 - 6104 -6217 Innovative Interfaces, Inc Planning & Building 96,000.00 4 001 - 400 - 2403 -6214 J. Lee Engineering 5 001 - 400 - 2403 -6214 JAS 6 001 - 400 - 2403 -6214 Hayer Consultants, Inc. 7 001 - 400 - 2403 -6214 Michael Baker International Human Resources 8 001 - 400 -2506 -6214 Westchester Medical Group 9 603 - 400 - 2321 -6214 York Risk Services Group, Inc Fire Amount 75,000.00 24,400.00 3,200.00 51,562.00 4,906.00 5,000.00 89,068.00 29,454.00 225,000.00 60,000.00 65,000.00 147,000.00 40,000.00 100,681.50 10 001 - 400 - 3203 -5204 Bound Tree Medical, Inc 40,000.00 Finance 21 001 - 400 - 3101 -4215 Galls, LLC 11 001 - 400 - 2901 -6405 All Cities Management Services, Inc 92,286.00 12 001 - 400 - 2501 -6214 Hinderliter De Llamas & Associates 81,000.00 Recreation & Parks 25 001 - 400 - 2505 -6217 Active Network 13 503 - 400 - 5301 -6214 Lane Donovan Partners, LLC 96,000.00 14 001 - 400 - 5102 -6206 TruGreen Landcare 181,000.00 15 001 - 400 - 5102 -6206 West Coast Arborist 185,000.00 Public Works 16 001 - 400 - 4601 -5215 Fuel for City Vehicles and Equipment 250,000.00 109 - 400 - 3105 -5215 13,000.00 112 -40- 5292 -5215 30,000.00 501 - 400 - 7102 -5215 9,000.00 502 - 400 - 4301 -5215 13,000.00 Fuel Total 315,000.00 17 501 - 400 - 7201 -5207 Water Meter - Metron Farnier & Actaris 200,000.00 18 001 - 400 - 4202 -5204 Asphalt Paving Materials - Blue Diamond Materials 30,000.00 19 501 - 400 - 7102 -6206 DataProse,lnc 5,850.00 502 - 400 - 4301 -6206 5,850.00 501 - 400 - 7102 -6253 9,150.00 502 - 400 - 4301 -6253 9,150.00 DataProse Total 30,000.00 20 405 - 400 - 0000 -6215 AeroTek Professional Staffing Services 200,000.00 Police 21 001 - 400 - 3101 -4215 Galls, LLC 60,000.00 22 001 - 400 - 3101 -6206 Professional Account Management LLC 55,000.00 23 001 - 400 - 3101 -5217 Dooley Enterprises 40,000.00 24 001 - 400 - 2505 -6217 Tyler Technologies Eden Financial Management Systems 43,800.00 25 001 - 400 - 2505 -6217 Active Network 34,000.00 TOTAL 2,514,289.50 118