2016 Aug 29 - CC MIN SPCSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, AUGUST 29, 2016 — 4:00 PM
(Committees, Commissions and Board Interviews and Budget Workshop)
4:00 P.M. SESSION
CALL TO ORDER— Mayor Fuentes at 4:00 PM
ROLL CALL
Mayor Fuentes
Present
Mayor Pro Tern Boyles _
Present
Council Member Dugan -
Present
Council Member Brann -
Present
Council Member Pirsztuk _
Present
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action to interview candidates for the Planning Commission,
Environmental Committee, Library Board of Trustees and Senior Citizen Housing
Corporation Board.
(Fiscal Impact: None)
Interviewed candidates; the following appointments will be announced at the 7:00 PM, September
6, 2016 City Council Meeting. Ryan Baldino and Brenda Newman to the Planning Commission to
full terms expiring June 30, 2020; Janice Merva to the Library Board of Trustees to a full term
expiring June 30, 2019; Martin Stone and Patricia Gerber to the Senior Citizen Housing
Corporation Board to full terms expiring June 30, 2020 and Kristi Zeman to a partial term expiring
June 30, 2019 and Caroline Hawks to a full term expiring June 30, 2020 to the Environmental
Committee.
Recessed at 6:18 PM
Reconvened at 6:58 PM
BUDGET WORKSHOP — OPEN SESSION
PLEDGE OF ALLEGIANCE — Council Member Dugan
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30
minute limit total)
Penny Armstrong, Library Board of Trustees and resident, commented on the Library's request for
a full time librarian.
Sara Whelan, Library Board of Trustees and resident, commented on the Library's request for a full
time librarian.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2016
PAGE NO. 1
2. Consideration and possible action regarding adoption of a Resolution authorizing the City
Manager to execute a contract, accepting $47,674.00 in grant funding from the Department
of Alcoholic Beverage Control (ABC).
(Fiscal Impact: $0.00).
Greg Carpenter, City Manager, introduced the item.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to adopt Resolution
No. 4996, authorizing the City Manager to execute an agreement with the ABC, accepting
$47,674.00 in grant funding. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
3. Consideration and possible action regarding City Council guidance to staff for preparing the
Fiscal Year 2016 -2017 Proposed Budget. Staff will present Fiscal Year 2015 -2016 third
quarter updates, challenges /limitations, assumptions associated with preparation and
planning of the upcoming fiscal year budget.
(Fiscal Impact: None).
Greg Carpenter, City Manager, introduced and presented the budget.
Joe Lillio, Finance Director, presented the Fiscal Year 2015 -2016 third quarter updates,
challenges /limitations and assumptions associated with preparation and planning of the upcoming
fiscal year budget.
Council discussion and questions answered throughout presentation on third quarter updates.
Joe Lillio, Finance Director, presented the Fiscal Year 2016 -2017 Proposed Operating Budget.
Staff answered Council questions.
Recess at 7:50 PM
Reconvened at 8:02 PM
Discussion regarding the Reserve Policy Options, ( #1 -4) as prioritized by the City Manager.
Staff answered Council questions pertaining to the items presented in Option #4.
MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann to support Option #4;
taking a stance of 18% of expenditures only, leaving undesignated general fund reserves of
approximately $3.2 million. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Appropriating the $3.2 million from the general fund will be moved to the September 6, 2016 City
Council Meeting.
Discussion regarding Budget Neutral Requests, Budget Requests from other Funds and Additional
General Fund Budget Requests — Unfunded.
Council Discussion
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2016
PAGE NO. 2
Sam Lee, Planning Building and Safety, gave a presentation on his department's Budget Neutral
Request.
Staff answered Council questions regarding the Budget Neutral Requests, Budget Requests from
other Funds and Additional General Fund Budget Requests — Unfunded.
The Budget Workshop will continue to the September 6, 2016 Council Meeting.
September 20, 2016 is the first reading of the Proposed FY 2016 -17 Budget.
September 28, 2016 is the second reading and adoption of the FY 2016 -17 adoption.
ADJOURNMENT at 9:45 PM
Tracy Wever City CI rk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2016
PAGE NO. 3