CONTRACT 5154 One Page Service Agreement CLOSEDY
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Agreement No. 5154
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked -off are MANDATORY, however If your standard policies exceed the minimum requirements please
include. Commercial general liability Insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 011185 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insured's" under said Insurance coverage and to state that such insurance will be deemed "primary" such that any other
Insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Porn2mbgnsive General! Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
® Auto Liability, including owned, non -owned and hired vehicles with at least:
® $1,000,000 per occurrence.
❑ 100 000 - 300 0L10 per occurrence.
El As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
® YYoricers' Com ensation _ Insurance: as required by State Statutes. (Not needed if Self- employed with no employees and
CONTRACTOR signs statement to this effect.)
® Business License: The CONTRACTOR shall agree to have a current City of El Segundo license on file at City Hall or purchase
said license (at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524 -2340 If you have questions.
❑ f i 1. ; (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS AUTHORIZING
COMMENCEMENT OF WORK FOR THE CITY.
ubmttte by JcoMdete,sil larlksic COLOR COPY REQUIRED BACK TO THE CITY
Mall original agreement and insurance to: City of El S tondo — City Clerk 350 Main Street, Room 5, El Segundo, CA 90245 -3813
Originator /Departrnent Contact: VrAft Date initiated
Depadment Head royal. A Date oved: 2 i
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City
GM Business Interiors ` 9M16
1.GENERALLY. The materials, supplies, or services (collectively, 'Purchasel
covered by this services agreement and purchase order (order) must be
furnished by Seller subject to all the terms and conditions contained in this order
Mich Seller, in accepting this order, agrees to be bound by and comply with in
all particulars. No other terms or conditions are binding upon the parties unless
subsequently agreed to in writing. Written acceptance or shipment of all or any
portion of the Purchase covered by this order constitutes unqualified acceptance
of all terms and conditions in this order. The terms of any proposal referred to in
this order are included and made a part of the order only to the extent it specified
the Purchase ordered, the price, and the delivery, and then only to the extent
that such terms are consistent with the terms and conditions of this order.
2.INSPECTION. The Purchase furnished must be exactly as specified in this
order, free from all defects in Sellers performance, design, workmanship, and
materials, and, except as otherwise provided, is subject to inspection and test by
City at all times and places. If, before final acceptance, any any Purchase is
found to be incomplete, or not as specified, City may reject it require Seller to
correct it without charge, or require delivery of such Purchase at a reduction in
price that is equitable under the circumstances. If seller is unable or refuses to
correct such items within a time deemed reasonable by City, City may terminate
the order in whole or in part. Seller bears all risks as to rejected Purchases and,
in addition to any costs for which Seller may become liable to City under other
provisions of this order, must reimburse City for all transportation costs, other
related costs incurred, or payments to Seller in accordance with the terms of this
order for unaccepted Purchases. Notwithstanding City's acceptance of any
Purchase, Seller is liable for latent defects, fraud, or such gross mistakes as
constitute fraud,
3.CHANGES. City may make changes within the general scope of this order in
drawings and specifications for specially manufactured supplies, place of
delivery, method of shipment or packing of the order by giving notice to Seller
and subsequently confirming such changes in writing. If such changes affect the
cost of or the time required for performance of this order, an equitable
adjustment in the price or delivery or both must be made. No change by Seller is
allowed without City s written approval. Any claim by Seller for an adjustment
under this section must be made in writing within thirty (30) days from the date of
receipt by Seller of notification of such change unless City waives this condition
in writing. Nothing in this section excuses Seller from proceeding with
performance of the order as changed.
4. TERMINATION. City may terminate this order at any time, either verbally or in
writing, with or without cause. Should termination occur, City will pay Seller as
full performance until such termination the unit or pro rata order price for the
performed and accepted portion of the Purchase. City may provide written
notice of termination for Seller's default if Seller refuses or fails to comply with
this order. If Seller does not cure such failure within a reasonable time period, or
fails to perform the Purchase within the time specified (or allowed by extension),
Seller will be liable to City for any excess costs incurred by City.
S.TIME EXTENSION. City may extend the time for completion 'if, in City's sole
determination, Seller was delayed because of causes beyond Sellers control
and without Sellers fault or negligence. In the event delay was caused by City,
Sellers sole remedy is limited to recovering money actually and necessarily
expended by Seller because of the delay; there is no right to recover anticipated
profit.
6.REMEDIES CUMULATIVE. City's rights and remedies under this order are not
exclusive and are in addition to any rights and remedies provided by law.
7.TITLE. Title to materials and supplies purchased under this order pass directly
from Seller to City upon City's written acceptance following an actual inspection
and City's opportunity to reject
&PAYMENT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted. City will not pay cartage, shipping, packaging or boxing expenses
unless specified in this order. Drafts will not be honored.
9.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from
and against any claim, action, damages, costs (including, without limitation,
attorney's fees), injuries, or liability, arising out of the Purchase or the order, or
their performance. Should City be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or not
arising out of the Purchase or order, or their performance, Seller will defend City
(at City's request and with counsel satisfactory to City) and indemnify City for
any judgment rendered against it or any sums paid out in settlement or
Agreement No. 5154
officials, and employees. It is expressly understood and agreed that the
foregoing provisions will survive termination of this order. The requirements as
to the types and limits of insurance coverage to be maintained by Seller, and any
approval of such insurance by City, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by Seller
pursuant to this order, including, without limitation, to the provisions concerning
indemnification.
10.WARRANTY. Seller agrees that the Purchase is covered by the most
favorable commercial warranties the Seller gives to any customer for the same
or substantially similar supplies or services, or such other more favorable
warranties as is specified in this order. Warranties YAN be effective
notwithstanding any inspection or acceptance of the Purchase by City.
11ASSIGNMENT. City may assign this order. Except as to any payment due
under this order, Seller may not assign or subcontract the order without City's
written approval. Should City give consent, it will not relieve Seller from any
obligations under this order and any transferee or subcontractor will be
considered Sellers agent
12.INSURANCE. Seller must provide the insurance indicated on the face sheet
of this Services Agreement.
13.PERMITS. Seller must procure all necessary permits and licenses, and abide
by all federal, state, and local laws, for performing this order.
14.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will ad as
an independent contractor and will have control of all work and the manner in
which is it performed. Seller will be free to contract for similar service to be
performed for other employers while under contract with City. Seller is not an
agent or employee of City and is not entitled to participate in any pension plan,
insurance, bonus or similar benefits City provides for its employees. Any
provision in this order that may appear to give City the right to direct Seller as to
the details of doing the work or to exercise a measure of control over the work
means that Seller will follow the direction of the City as to end results of the work
only.
15.WAIVER. City's review or acceptance of, or payment for, work product
prepared by Seller under this order will not be construed to operate as a waiver
of any rights City may have under this Agreement or of any cause of action
arising from Setters performance. A waiver by City of any breach of any term,
covenant, or condition contained in this order will not be deemed to be a waiver
of any subsequent breach of the same or any other term, covenant, or condition
contained in this order, whether of the same or different character.
16.INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any
action involving this agreement will be in Los Angeles County.
17. PREVAILING WAGES. If required by applicable state law including, without
limitation labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774,
1775, and 1776, CONTRACTOR must pay its workers prevailing wage. It is
CONTRACTOR'S responsibility to interpret and implement any prevailing wage
requirements and CONTRACTOR agrees to pay any penalty or civil damage
resulting from a violation of the prevailing wage laws. In accordance with Labor
Code § 1773.2, copies of the prevailing rate of per diem wages are available
upon request from CITY's Engineering Division or the website for State of
California Prevailing wage determination at hit2, ;lwww,dlir,caQoWDLc)'RIPWD. A
copy of the prevailing rate of per diem wages must be posted at the job site.
18. CONSIDERATION. As consideration, CITY agrees to pay CONTRACTOR
for CONTRACTOR's services not to exceed a total of (55,118.99 Dollars) for the
work. CITY will pay for work as specified in the attached Exhibit 'A,' which is
incorporated by reference.
Services to Include:
Refer to attached Exhibit 'A'
GM Business Interiors 917/16
Exhibit A
City of El Segundo
Recreation and Parks Department
401 Sheldon Street
El Segundo CA 90245
Agreement No. 5154
G/M BUSINESS INTERIORS agrees to deliver and assemble furniture at Recreation & Parks Clubhouse.
(2) Herman Miller Canvas Workstations
-GIM Furniture Planning Services, if applicable, include field measurements, drawing AutoCAD building shells, developing
typical workstations and private office standards, space planning typicals into the floor plan, developing furniture color
schemes, order specifications and receiving client approvals for all drawings and color schemes for order entry.
-GIM Project Management Services include drawings and field measure checks, order scheduling & routing, electrical
consulting with contractors, field checks, monitoring construction progress along with delivery, assembly, punch list
coordination through final completion.
-G /M Project Services include receiving and inspecting of each product, shipping damage adjudication with vendors,
transporting product if applicable, staging of products, delivery, setting in place of all furniture, level clean and polishing of all
items, vacuum floors and recycling of all waste products associated with the furniture project.
-GIM Punch list Services include formulation of the project punch list, ordering and receiving of punch list products, and
delivery and assembly to finalize the punch list and project.
City will remove existing cabinets. Details of equipment and labor services are itemized in quote #121434.
Any changes to dates and items will require an approval from Recreation & Parks Department.
EXHIBIT "B" — COMPENSATION SCHEDULE
City agrees to pay GIM BUSINESS INTERIORS for their services, the sum of:
Five thousand sixty -eight and seventy five cents. ($5,118.99).
GM Business Interiors 917/16
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Agreement No. 5154
LIZ TRAN 2ND FLOOR HMI CANVAS OPT 1
8/25/2016
Quotation
121434
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12,447.00
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Non -Tax Srvos.
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CITY OF EL SEGUNDO
Design Fee
.00
CITY EL SEGUNDO (PARKS)
.00
40
350MAIN STREET
RECREATION AND PARKS DEPT.
401 SHELDON STREET
EL SEGUNDO
CA 90245
EL SEGUNDO
CA
90245
MEREDITH PETIT
Phone: (310)524 -2880
MEREDITH PETIT
Phone:
(310)524 -2880
Fax:
Fax:
Systems
2 Desk Units 0 Tables
0 Files 0 Chairs 0
Storage
0 Ancillary 0
QUOTE FOR: HERMAN MILLER CANVAS WORKSTATIONS
FOR: LIZ TRAN CITY OF EL SEGUNDO 2ND FLOOR SHARED OFFICE OPT 1
LEAD -TIME: 4-6 WEEKS
SCOPE OF WORK:
1) G/M TO RECEIVE AND INSPECT PRODUCT.
2) G/M TO SET (02) EA HERMAN MILLER CANVAS WORKSTATIONS INTO PLACE.
3) PLEASE CONTACT MEREDITH PETIT TO SCHEDULE SERVICES.
LOTq GG ((1&& OPTION 1 FREESTANDING
(02) EA HERMAN MILLER CANVAS WORKSTATIONS
List
List Fxd
3911
Sell Fit
12,447.00
12,447.00
4,074.13
4,074A3
Non -Tax Srvos.
Taxable Srvcs.
Freight
Design Fee
.00
.00
.00
40
Account Executive: Ryan Turnbull rturnbq rr r-,,rr
AMA: Shellie Frank- Bollenbach (1tbo11enbec /azc rribi.nel
800 - 686 - 6683 800. 686 -6583 Fax: 951. 6840837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
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Project PAS: Eric Pelayo
Page: 1 of 1
WhoMhaMhere
LOT 0 Z GIM Services
GIM Furniture Planning Services, If applicable, Include field
measurements, drawing AutoCAD building shells, developing
typical workstations and private office standards, space
planning typicals Into the floorplan, developing furniture color
schemes, order specifications and receiving client approvals for
all drawings and color schemes for order entry.
GIM Project Management Services Include drawings and field
measure checks, order scheduling & routing, electrical
consulting with contractore,fleld checks,monitoring construction
progress along with delivery, assembly, punchllst coordination
through final completion.
GIN Project Services include receiving and Inspecting of each
product, shipping damage adjudication with vendors,
transporting product H applicable, staging of products, delivery,
setting in place of all furniture, level clean and polishing of all
items, vacuum floors and recycling of all waste products
associated with the furniture project
GIM Punchlist Services include formulation of the project
punchllst, ordering and receiving of punchlist products, and
delivery and assembly to finalize the punchiist and project
G/M Warranty Services Department Is provided to offer clients
our no- charge warranty service work for all furniture protected
under valid factory warranties. GIM maintains electronic copies
of our Cllerift Invoices for warranty enforcement For service
requests, our Warranty Department may be contacted via e-mail
et warranty@gmbi.net
Account Executive: Ryan Turnbull rfumbgM mbi sa t
AMA: Shellie Frank- Bollenbach Lsfbo11enbechP_gtnb1,11e12
800.686 -6583 800 -886 -6583 Fax: 951 -684 -0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
hg2./Mww.RrnbJ.net
Project PAS: Eric Pelayo
Page: 2 of 2
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Entire Quotation Valid for 60 Days
, .
Agreement No. 5154
Services (Taxable)
Freight (Taxable)
Services (Non - Taxable)
Project App. Spec. (Non - Taxable)
Sales Tax (9.000 %)
$4,074.13
$67.21
$0.00
$604.93
$0.00
$4,141.34
$604.93
$372.72
$5,118.99
Net 30 Days Terms with Purchase Order 100% $6,118.99
I have reviewed the quote, the bill of materials, the drawings (if applicable), the color cards (if applicable), and other
associated exhibits for my order.
a I approve the colors, fabrics, and finishes as previously selected and correct as shown on the attached exhibit.
a I am satisfied that the product I have selected is the correct size and is suitable and will perform for its indended
purpose.
a I am aware this product is manufactured to order and is not returnable to GIM or to the manufacturer.
a I understand that legal title to the product will transfer upon delivery to my commercial or residential location and all
associated labor is taxable until title transfers.
a 1 am aware additional costs charged for inside delivery, staging, setting in place, assembly, leveling, cleaning, polishing,
recycling of waste materials are separately stated and are elected as an additional contract option.
a 1 am aware of the grand total price of this contract as shown on this quote.
Signature
Print Name /Title
Account Executive: Ryan Tumbull Qjurnbtffign7bi.noU
AMA: Shellis Frank- Bollenbach 6fbo11enbach tnbkne
8004864683 800 - 6864683 Fax: 961-664-0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
hp :/ mn i,not
Date
Project PAS: Eric Pelayo
Page: 3 of 3