CONTRACT 4924-3 CLOSEDAgreement No. 4924 -3
Agreement No.
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
MICHAEL BAKER INTERNATIONAL, INC.
This AGREEMENT is entered into this 30th day of December, 2015, by and between the
CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and
MICHAEL BAKER INTERNATIONAL, INC., a Pennsylvania Corporation
( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed thirty -one thousand, two hundred and ninety dollars ($31,290) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "B ", which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated herein.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be famished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
Page 1 of 11
Agreement No. 4924 -3
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
4. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be materially
affected by the project for which the Initial Study, as specified in the SERVICES, is being
prepared. Such financial interests may include, without limitation, interests in business entities,
real property, or sources of income exceeding $500 received within the past year.
CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political
Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without
limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in
order to determine whether any conflict of interest would require CONSULTANT to refrain
from performing the SERVICES or in any way attempting to use its official position to influence
the governmental decisions underlying the subject environmental clearances.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT represents that CONSULTANT
has
Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii.. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve wo!-k upon any site, CONSULTANT represents that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
C. Although CITY has a duty to the public to independently review any
environmental document, including, without limitation a negative declaration or
draft EIR, prepared by CONSULTANT, that duty to the public, or the breach
thereof, will not relieve CONSULTANT of its duties under this Section or any
representation provided by CONSULTANT in this Agreement.
6. KEY PERSONNEL.
A. CONSULTANT's key personnel assigned to perform work under this Agreement
Page 2 of 1 I
and their level of responsibility are as follows:
Glenn Lajoie, AICP
Rita Garcia
Alex Tabrizi
Bob Matson
Agreement No. 4924 -3
Project Director
Project Manager
Traffic
Traffic
B. The resume of each of the individuals identified in this Section are attached to this
Agreement in Exhibit "C," and incorporated by reference.
C. In the event CITY objects to the continued involvement with this Agreement by
any of the persons listed in this Section, CONSULTANT agrees that it will
replace such persons with individuals that are agreed to by CITY.
7. TERM. The term of this Agreement will be from December 30, 2015 to December 30,
2017. Unless otherwise determined by written amendment between the parties, this Agreement
will terminate in the following instances:
Ar Completion of the work specified in Exhibit "A ";
B, Termination as stated in Section 15,
8. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this
Agreement until:
A. CONSULTANT furnishes proof of insurance as required by this Agreement; and
B. CITY gives CONSULTANT a written Notice to Proceed.
C. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify CITY within forty -eight hours (48 hours),
in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. CITY may, but is not required to, extend the completion time, when
appropriate, for the completion of the contracted services.
10. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
Page 3 of 1 l
Agreement No. 4924 -3
11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
13. PROJECT COORDINATION AND SUPERVISION.
A. Rita Garcia will be assigned as Project Manager and will be responsible for job
performance, negotiations, contractual matters, and coordination with CITY's
Project Manager.
B. Sam Lee will be assigned as CITY's Project Manager and will be personaily in
charge of and personally supervise or perform the technical execution of the
Project on a day -to -day basis on behalf of CITY and will maintain direct
communication with CONSULTANT's Project Manager.
14. WAIVER, ER, CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT' 8
performance. A waiver by CITY of any breach of any terns, covenant, or condition contained in
this ,greenrent will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
D. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
E. By executing this document, CONSULTANT waives any and all claims for
Page 4 of 11
Agreement No. 4924 -3
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
city without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify, and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives (including reasonable attorney's fees), from and
against any and all suits, actions, or claims, of any character
whatever, brought for, or on account of, any injuries or damages
sustained by any person or property resulting or arising from any
negligent or wrongful act, error or omission by CONSULTANT or
any of CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except for such
loss or damage arising from CITY's sole negligence, active negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including,, without limitation, reasonable attorney's fees),
injuries, or liability, to the extent resulting from CONSULTANT's
negligence or other wrongful conduct, arising out of this Agreement,
or its performance, except for such loss or damage arising from
CITY's sole negligence, active negligence or willful misconduct.
Should CITY be named in any suit, or should any claim be brought
against it by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance, CONSULTANT
will defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
Page 5 of 11
Agreement No. 4924 -3
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless in
CEQA actions initiated pursuant to Public Resources Code §§ 21167 and
21168 where CONSULTANT's work may form the basis of a lawsuit.
However, should CONSULTANT's work, as contemplated by this
Agreement, contain errors or omissions that results in an adverse ruling
against CITY, CONSULTANT agrees to indemnify and hold CITY
harmless to the extent provided for in Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials and
employees,
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
21. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain,
and copy all records pertaining to the performance of this Agreement.
CONSULTANT agrees to provide CITY, or designee, with any relevant
information requested and will permit CITY, or designee, access to its premises,
upon reasonable notice, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records,
accounts, and other material that may be relevant to a matter under investigation
Page 6 of 11
Agreement No. 4924 -3
for the purpose of determining compliance with this Agreement. CONSULTANT
further agrees to maintain such records for a period of three (3) years following
final payment under this Agreement.
B. Upon inspection, CONSULTANT will promptly implement any corrective
measures required by CITY regarding the requirements of this Section.
CONSULTANT will be given a reasonable amount of time to implement said
corrective measures. Failure of CONSULTANT to implement required corrective
measures will result in immediate termination of this Agreement.
C. CONSULTANT will keep all books, records, accounts and documents pertaining
to this Agreement separate from other activities unrelated to this Agreement.
22. INSURANCE..
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT must procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
..yl ) psurarrce
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
lIJniits cornbincdl sin le
$1,000,000
$1,000,000
$1,000,000
Statutory requirement.
& Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO -CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Commercial General Liability policy
will be endorsed to name City, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance will be
deemed "primary" such that any other insurance that may be carried by City will
be excess thereto. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
D. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to maintain the
insurance in effect for a period of three (3) years after this Agreement expires or
is terminated ( "extended insurance "). Such extended insurance will have the same
Page 7 of 11
Agreement No. 4924 -3
coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by City arising
out of any errors or omissions of CONSULTANT, or its officers, employees or
agents during the time this Agreement was in effect.
E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate.
G. Self- Insured Retention/Deductibles. All policies required by this Agreement must
allow CITY, as additional insured, to satisfy the self - insured retention ( "SIR ")
and deductible of the policy in lieu of CONSULTANT (as the named insured)
should CONSULTANT fail to pay the SIR or deductible requirements. The
amount of the SIR or deductible is subject to the approval of the City Attorney
and the Finance Director. CONSULTANT understands and agrees that
satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by CONSULTANT as primary insured to
pay its SIR or deductible constitutes a material breach of this Agreement. Should
CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S
failure or refusal to do so in order to secure defense and indemnification as an
additional insured under the policy, CITY may include such amounts as damages
in any action against CONSULTANT for breach of this Agreement in iddition to
any other damages incurred by CITY due to the breach.
23. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY
Sam Lee, Director of Planning and
Page 8 of 11
CONSULTANT
Rita Garcia, Technical Manager
Building Safety
City of El Segundo Planning & Bldg Dept
350 Main Street
El Segundo, CA 90245 -3813
Fax: (310) 322 -4167
slee(d),elsemindo-OMII
Agreement No. 4924 -3
Environmental Services
RBF Consulting, Inc.
14725 Alton Pkwy, Irvine, CA
92618 -2027
Fax: (949) 837 -4122
11 lARCIt cembakeriritl.com
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
26. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County or in the Federal District Court in the District of
California in which Los Angeles County is located.
29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are three (3) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
30. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services and Scope of Work;
B. Exhibit B: Budget; and
C. Exhibit C: Resumes.
Page 9 of 11
Agreement No. 4924 -3
31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning it will not be interpreted strictly for or against
either Party.
32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and; as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
31 AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorise the undersigned to execute this Agreement and to
engage in the actions described herein, This Agreement may be modified by written amendment.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
34. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission, Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
35. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof
will be construed as both covenants and conditions, the same as if the words importing such
covenants and conditions had been used in each separate paragraph.
3+5. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
ref�6rence only and will not affect the interpretation of this Agreement.
37. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, embargo, government action, civil or military authority, the natural elements, or
other similar causes beyond the Parties' control, the*i the Agreement will immediately terminate
without obligation of either party to the other.
38. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be
provided.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
Page 10 of 11
Agreement No. 4924 -3
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF I� I `EGUNDO MICHAEL BAKER INTERNATIONAL,
' INC.
Greg
City
ATTEST:
A
,. 7
Tra "'"ea \nor, _.m.
h.,.
fit Qlel° k
APPROVED AS TO FORM:
Mark 1. 1°Ietlsley,
City Attorney
Glenn Lajoie
Vice President, Planning and Environmental
Services
Taxpayer ID No. 95- 2247293
PAPlanning & Building Safety\0 Planning - Old \Consultant Ping Services\Environmental ConsultantARBF- Michael Baker \Top
Golf Project\PSA - Michael Baker Top Golf Parking Study.doc
Page 11 of 11
Agreement No. 4924 -3
Exhibit A
Scope Of Se vices
INTERNATIONAL
December 17, 2015
Ms. Kimberly Christensen, AICP
Planning Manager
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
Agreement No. 4924 -3
We Make a Difference
JN 140835
Subject: Proposal to Prepare a Parking Demand Study and Trip Generation Observation
for the Topgolf Project
Dear Ms. Christensen:
Michael Baker International (Michael Baker), is pleased to submit this Proposal to the City of El
Segundo to prepare a Parking Demand Study and Trip Generation Observation for the Topgolf
Project. It is our understanding that the Applicant is a Topgolf facility at 400 South Sepulveda
Boulevard. Minor modifications to The Lakes at El Segundo existing nine -hole golf course would be
required. The Project proposes to replace the existing driving range with a Topgolf facility that
would include an approximately 65,000 square foot, three -story facility with 102 hitting bays, an
outdoor outfield, full service restaurant, bar, lounges, and corporate /event meeting space and family
entertainment area with games. The requested Project approvals may include a Lot Line
Adjustment and shared parking uses. The City has requested this Proposal in support of the
pending compliance documentation (i.e., EIR).
Based upon our review of available Project information and background with similar projects
throughout California, we have developed a greater understanding of the parking analysis required
for the Project. Michael Baker has become intimately familiar with environmental factors and issues
of concern in El Segundo. Along with the recently completed El Segundo South Campus Specific
Plan EIR, Michael Baker's El Segundo project references include multiple IS /MNDs (Douglas
Street/Utah Avenue Project, Queen Esther Square Shopping Center, Chevron Central Reliability
Center and Central Tool Room /I&E Shops, Nash Street Data Center, Equinix Data Center, T5 Data
Center, Hampton Inn, and Aloft Hotel).
We appreciate your consideration of Michael Baker for the Topgolf Project Parking Demand
Analysis and are available to begin the work program immediately. The undersigned is an agent
authorized to submit proposals on behalf of Michael Baker and is authorized to negotiate with the
City on this Project. We welcome the opportunity to meet with you to discuss the Scope of Work in
greater detail. Please do not hesitate to contact me at 949.855.3663 or at GAL @mbakerintl.com if
you have any questions or would like additional information.
Sincerely,
Glenn Lajoie, AIC Ritaaria
Vice President Technical Manger
Planning and Environmental Sciences Environmental Sciences Division
14725 Alton Parkway I Irvine, CA 92616
.,•BF fma _`FA WIMI N MALUMU MBAKERINTL.COM office: 949.472.35051 Fax: 949,472.8373
Agreement No. 4924 -3
PROPOSAL
FOR CONSULTING SERVICES
Prepared for:
CITY OF EL SEGUNDO
Submitted by:
MICHAEL BAKER INTERNATIONAL
December 17, 2015
Agreement No. 4924 -3
TABLE OF CONTENTS
I. Understanding of the Project ..................... ........ .........,.... .......,. .....,......,.. 1
II, Scope of Work ............ ............................... ,,.. ........ .,...,.....,.,, 1
1.0 Parking Demand Analysis .......................... ......... ,,.,....w...... .....,.,......1
2.0 Trip Generation Analysis ................................................ .._— ...... .....,,...,....,......,..... 4
3.0 Project Management and Conference Calls .................... ........ .— .— ........ ........,.,.... 4
2.1 Project Management .................................................... ...........,,.,.....,........,. 4
2.2 Conference Calls .... ............. ........... - -... , ...................... .,.,.., 4
3.0 Deliverables ......................................................
III. Budget.......... ........ ..... _ ........ ....... ...... .,....... ....,,,., ............,. ,.,.,...... 6
Agreement No. 4924 -3
The proposed Project is considered a special generator in terms of forecast parking demand and
forecast trip generation due the unique mixed -use composition of land uses comprising the
proposed Project. Hence, it is not possible to determine the forecast parking demand or forecast
trip generation of the proposed Project by utilizing data contained in industry standard publications,
such as the Institute of Transportation Engineers (ITE) or the Urban Land Use Institute (ULI).
To determine the parking demand and resulting capacity need required to serve the proposed
Project, hourly parking demand counts are needed at a facility with similar characteristics, as the
proposed Project. Namely, the similar characteristics involve isolated survey sites with no parking
demand spillover from adjacent land uses. No such similar Topgolf facility currently exists in
California. However, two similar Topgolf facilities exist in the Phoenix area; see descriptions below.
Therefore, hourly parking demand counts would be conducted at the two Phoenix area Topgolf
facilities, since they involve similar characteristics, as the proposed Project.
Similarly, to determine the Project's forecast trip generation, trip generation observations are needed
at a facility with similar characteristics„ as the proposed Project. Namely, the similar characteristics
involve isolated survey sites in a similar urban setting. Therefore, trip generation observations would
be conducted at the two Phoenix area Topgolf facilities, since they involve similar characteristics, as
the proposed Project. The trip generation observation data would later be utilized to determine the
study area for the Project's Traffic Impact Analysis (TIA), to be prepared in the future under a
separate scope and fee.
The two existing Phoenix area Topgolf sites, which would be utilized for parking and trip
observations, are:
0 1689 South San Tan Village Parkway, Gilbert, Arizona (general hours of operation 9:00 AM
to 1:00 AM); and
0, 9500 East Indian Bend Road, Scottsdale, Arizona (general hours of operation 9:00 AM to
2:00 AM).
JN 140835 10 December 17, 2015
Agreement No. 4924 -3
City of El Segundo
GO Proposal for Topgolf Parking Demand Analysis &
Trip Generation Observation
Additionally, to determine the forecast shared parking demand and resulting shared capacity need of
the proposed Project in conjunction with the adjacent Lakes at El Segundo Golf Course, hourly
parking demand counts would be conducted at the existing 9 -hole City golf course. The parking
analysis will factor in the removal of the driving range at the existing El Segundo golf course.
1.0 PARKING DEMAND ANALYSIS
The following Scope of Work is proposed for this study effort:
1.1 Collect hourly parking demand counts at The Lakes at El Segundo golf course during one
typical Thursday, One typical Friday, one typical Saturday, and one typical Sunday from 6:00
AM to 11:00 PM.
1.2 Collect hourly parking demand counts at the two existing Topgolf sites located in Arizona
during one typical Thursday, one typical Friday, one typical Saturday, and one typical
Sunday from 9:00 AM to 2:00 AM.
1.3 Derive forecast hourly parking demand for The Lakes at El Segundo existing 9 -hole golf
course and the proposed Topgolf based on the observed hourly parking demand collected
as part of Tasks 1.1 and 1.2. The overall hourly parking demand for the Project site will be
derived by adding the observed hourly parking demand from The Lakes at El Segundo
existing 9 -hole golf course to the average observed hourly parking demand at the existing
Topgolf sites, adjusting for the removal of the driving range at the existing El Segundo golf
course. This scope of work assumes the City will provide Michael Baker the number of
golfers currently utilizing The Lakes at El Segundo driving range on a typical weekday and a
typical weekend day on an hourly basis. Michael Baker will convert that information
assuming an dveraos vehicle ridership (AVR) of 1.0 (each golfer at the range arrives and
leaves in a separate vehicle parked at the site) or other AVR factor as directed by City staff.
1.4 Summarize the results of the parking demand analysis in a technical report and make
recommendations on the parking supply that would be required to accommodate The Lakes
at El Segundo existing 9 -hole golf course and the proposed Topgolf facility.
The following Scope of Work is proposed for this study effort:
2.1 Collect 24 -hour trip generation data at the two existing Topgolf sites located in Arizona
during one typical Thursday, One typical Friday, one typical Saturday, and one typical
Sunday.
2.2 Determine the average hourly and peak hour trip generation for a typical Topgolf facility
utilizing the data collected as part of Task 2.1. It is noted this information would be utilized to
determine the extent of the study area for preparation of a TIA for the proposed Project.
JN 140835 11 December 17, 2015
Agreement No. 4924 -3
City of El Segundo
Proposal for Topgolf Parking Demand Analysis &
Trip Generation Observation
This scope of work does not assume preparation of a TIA. The Project TIA would be
prepared under a separate scope and fee after determination of the appropriate study area.
It is also noted, this specified fees are based upon analysis of the Original Site Plan received by
Michael Baker from the City at the time work is initiated. Should the original Site Plan be modified
(per the Client or their respective associates) after the work is initiated by Michael Baker, then
Michael Baker will require a change Order and budget modification to accommodate changes before
completing the work.
3.0 PROJECT A AGE E T AND CONFERENCE CALLS
3.1 PROJECT MANAGEMENT
Ms. Garcia will be responsible for management and supervision of the Project Team, as well as
consultation with the City staff. Ms. Garcia will coordinate with all technical staff, support staff, and
word processing toward the timely completion of the Parking Demand Study and Trip Generation
Observation.
3.2 CONFERENCE CALLS
Michael Baker has budgeted for Project Conference Calls to allow fordiscussions with City staff and
others, as requested by the City. The Michael Baker Project Manager and up to two additional key
Project Team personnel will participate in these calls. This scope assumes an initial budget of 25
hours of Project Conference Calls time.
4.0 DELIVERABLES
2 Hard copy of the Administrative Draft Parking Demand Study and Trip Generation
Observation;
1 Electronic copy* of the Administrative Draft Parking Demand Study and Trip Generation
Observation;
2 Hard copy of the Final Parking Demand Study and Trip Generation Observation;
1 Electronic copy* of the Final Parking Demand Study and Trip Generation Observation;
`Electronic copies of all deliverables will be provided in both PDF and MS Word formats.
JN 140835 12 December 17, 2015
Agreement No. 4924 -3
Exhibit B
Agreement No. 4924 -3
JN 140835 13 December 17, 2015
Agreement No. 4924 -3
0
N
r
a
x
N
X
LO
r
ti
N
H
N
0
U.
a
.0
7
c1
C
LY
W
a
0
rn
CL
0
H
Agreement No. 4924 -3
Exhibit C
Resumes
Agreement No. 4924 -3
GLENN LAJOIE, AICP ? PRINCIPAL IN CHARGE
Registration /Certification: I Education:
1994, American Institute of Certified B.A., 1985, Geography /Urban Studies, California State University,
Planners, 087288 Long Beach
Years Experience: 27 M.P.A., 1992, Public Policy and Administration, California State
University, Long Beach
i Professional Affiliations:
Full Member, American Planning Association
Full Member, Association of Environmental Professionals
Member, Orange County American Planning Association Board of
Directors, 1992 -1997
President, Orange County American Planning Association, 1994-
1996
California APA AICP Director, 2011 -2012
Lecturer, California State University, Long Beach
Mr. Lajoie's primary responsibilities include oversight of daily operations, management of projects, staff
mentoring and instruction, scheduling, and business development. With many years of practical
experience, Mr. Lajoie is a recognized leader in CEQA and NEPA studies (EIR's, EIS's, Negative
Declarations, Environmental Assessments), as well as other policy planning documents, including General
Plans, Area Plans, Specific Plans, and due diligence studies. Projects have ranged from private
entitlement applications related to residential and commercial projects as well as a variety of solar, water,
wastewater, highway, and redevelopment projects throughout California. Project responsibilities include
analysis, technical review and management of environmental and policy planning documentation for
compliance with CEQA/NEPA, implementation of public participation programs, and assistance to various
public and private sector clients in meeting the requirements of local, State, and Federal agencies.
Relevant Experience:
Beverly Hills Gardens and Montage Hotel Mixed Use Project EIR (Beverly Hills, CA)
Boeing Specific Plan Program EIR (Seal Beach, CA)
■ Clearwater Specific Plan EIR (Mammoth Lakes, CA)
■ Dana Point Harbor Revitalization Project EIR (Dana Point, CA)
■ Dana Point Town Center Amendment IS /MND (Dana Point, CA)
DWP Specific Plan Amendment EIR (Seal Beach, CA)
Downtown and Central Long Beach Redevelopment Plans Master EIR (Long Beach, CA)
• El Segundo South Campus Specific Plan EIR (El Segundo, CA)
• General Plan Amendment EIRs (Lancaster, CA)
• Grand Canal Entertainment Center EIR (Bakersfield, CA)
• Hotel Del Coronado Master Plan EIR (Coronado, CA)
Lido House Hotel EIR (Newport Beach, CA)
Long Point (Terranea) Resort EIR (Rancho Palos Verdes, CA)
Marblehead Coastal EIR (San Clemente, CA)
Marymount College Facilities Expansion EIR (Rancho Palos Verdes, CA)
■ North Village Mammoth Specific Plan Program EIR (Mammoth Lakes, CA)
• Pacific Gateway Plaza Project MND (Seal Beach, CA)
• Ritz Carlton (Rancho Palos Verdes, CA)
• Rivers End Staging Area & San Gabriel Bikeway Enhancement Plan MND (Seal Beach, CA)
• Seal Beach Townhomes Project MND (Seal Beach, CA)
• Shoreline Gateway EIR (Long Beach, CA)
Agreement No. 4924 -3
RITA GARCIA, PROJECT MANAGER
Years Experience: 25 Education:
B.S., 1988, Urban and Regional Planning, California State
Polytechnic University, Pomona
Professional Affiliations:
American Planning Association
Association of Environmental Professionals
Ms. Garcia is involved in the preparation, daily monitoring, and coordination of CEQA documents, ensuring
their timely completion reflective of the highest standard of professional care. With over 25 years in the
environmental fleld, Ms. Garcia has extensive experience with projects involving sensitive planning and
environmental issues including land use and planning, aesthetics /visual character, and traffic /circulation.
She has had significant experience with environmental analyses of a very broad range of projects,
including small /large, development/redevelopment, residential /non - residential, and mixed -use (i.e.,
commercial, hotel, residential, and infrastructure). These projects were located in varied settings,
including inland and coastal, and rural and urban communities, many involving substantial controversy
and public participation. Her background is foundational to providing environmental, land use, and project
management services that produce successful results for her clients. Her experience in CEQA analysis
ranges from Initial Studies /Negative Declarations for small -scale urban infill mixed -use projects to
environmental impact reports (EIRs) for large -scale developments on vacant properties. More specifically,
her experience as Project Manager includes numerous office and commercial projects, including the
Beverly Hills Gardens and Montage Hotel Mixed -Use Project EIR in Beverly Hills, the Long Point
(Terranea) Resort Project EIR in Rancho Palos Verdes, and the Anchor Live/Work Project IS /MND and
West 17th Street & Superior Avenue Live/Work Project IS/MIND in Costa Mesa. In El Segundo, Ms. Garcia
has served as Project Manager for rnixed -use, commercial, and hotel redevelopment projects, including
the El Segundo South Campus Specific Plan Project EIR, Queen Esther Square Shopping Center Project
IS /MND, Aloft Hotel IS /MND, and Hampton Inn 1S/MIND. These environmental documents involved critical
land use compatibility issues and in depth analyses of consistency with city policies and code standards
for infill developments in urban settings. These projects also required detailed aesthetics /visual character,
noise, and traffic /circulation analyses for short- and long -term conditions.
Relevant Experience:
■ 601 North Parkcenter IS/MND (Santa Ana)
Automobile Club of Southern California Project EIR (Costa Mesa)
Boeing Specific Plan EIR (Seal Beach)
Contract Planner (City of Orange)
Crestridge Senior Housing EIR (Rancho Palos Verdes)
Cypress Business and Professional Center Specific Plan EIR (Cypress)
+� Dana Point Harbor Revitalization EIR (Dana Point)
Department of Water and Power Specific Plan Amendment EIR (Seal Beach)
■ Downtown and Central Long Beach Redevelop Plans EIR (Long Beach)
■
El Segundo South Campus Specific Plan EIR (El Segundo, CA)
• Hotel del Coronado Master Plan Program EIR (Coronado)
• Hyundai Motor America - North American Corporate Campus Project EIR (Fountain Valley)
• Long Point (Terranea) Resort EIR (Rancho Palos Verdes, CA)
• Monterey Downs, Monterey Horse Park, and Central Coast Veterans Cemetery SP EIR (Seaside)
• Palmdale Transit Village Specific Plan EIR (Palmdale, CA)
• Pacific Gateway Plaza Project MND (Seal Beach)
Ritz Carlton Specific Plan EIR (Rancho Palos Verdes)
Shoreline Gateway EIR (Long Beach)
South Pasadena Downtown Revitalization EIR (South Pasadena)
Agreement No. 4924 -3
BOB MATSON, VICE PRESIDENT — TRANSPORTATION PLANNING
Years Experience: 30 Education:
B.S., 1984, Engineering Technology, Califomia State Polytechnic
University, Pomona
Certification, 1988 Land Use & Development Planning, UC Irvine
Professional Affiliations:
Institute of Transportation Engineers
Irvine Spectrum Transportation Management. Association
Mr. Matson has over 30 years of comprehensive transportation /land use planning and analysis of
diverse large to small projects for both public and private sector clients. Mr. Matson and his staff
generate a variety of transportation /traffic and parking studies to analyze projects at various stages of
development, including due diligence, conceptual planning, site layout, stakeholder /community
involvement & assessment, agency general plan /zoning modifications, CEQA and NEPA environmental
documentation, preliminary engineering, project/infrastructure phasing, site plans, maps, final
engineering and construction management. His years of expertise allow him to work effectively with
local & state agencies and developers to come up with solutions to issues that arise through the various
stages of project development. Mr. Matson is well- versed in political assessment, community
workshops, and public hearings for decision - makers. He has served a volunteer Board Member of the
Irvine Spectrum Transportation Management Association (TMA), also known as Spectrumotion, for over
25 years, serving several terms as President of the TMA, a nationally recognized non - profit TMA
providing incentivized options to reduce single -occupant vehicle trips generated by the 2,600 businesses
located in Irvine Spectrum that employee over 55,000 people though utilization of ridesharing, rail and
bus transit, bicycles and walking.
Relevant Experience:
• Raytheon South Campus Specific Plan Traffic Analysis (El Segundo)
• Queen Ester /In -N -Out Traffic Analysis (El Segundo)
Also Creek Inn & Golf Course Traffic & Shared Parking Analysis (Laguna Beach)
Indian Wells Garden of Champions Tennis Complex & Resort Traffic Analysis & Parking Analysis (Indian Wells)
Montage Hotel & Gardens Mixed Use Traffic Analysis & Shared Parking Analysis (Beverly Hills)
Downtown Laguna Beach Specific Plan Parking Management Plan (Laguna Beach)
Downtown Beverly Hills Parking Analysis (Beverly Hills)
Pacific Edge Resort Traffic Analysis & Shared Parking Analysis (Laguna Beach)
• Lido House Resort Hotel Traffic Analysis & Shared Parking Analysis (Newport Beach)
• Bunker Hill Parking Analysis (Los Angeles)
• Citywide Comprehensive Traffic Analysis (Torrance)
o Glendale Town Center Traffic Analysis (Glendale)
• William Morns Headquarters Office Building Traffic & Parking Analysis (Beverly Hills)
• Hyundai Motor America North American Corporate Campus Project Traffic Analysis (Fountain Valley)
• Galleria At Tyler Mixed Use Traffic Analysis (Riverside)
• El Monte Transit Village Mixed Use Traffic Analysis (El Monte)
• Dana Point Harbor Revitalization Traffic Study (Dana Point)
• Norms Restaurants Parking Analysis (Pico Rivera, Claremont, Downey)
• Wilshire Boulevard Corridor Traffic Analysis (Beverly Hills)
• 11960 Washington Boulevard Mixed Use Traffic Analysis (Culver City)
• Hilton Garden Inn Irvine Traffic Analysis (Irvine)
• Nest Mixed Use Traffic Analysis (Los Angeles)
• Glendale Galleria Mixed Use Traffic Analysis & Parking Analysis (Glendale, CA)
• Dana Point Mixed Use Parking Analysis (Dana point)
• Marblehead Mixed Use Traffic Analysis (San Clemente)
• Nickelodeon Headquarters Traffic Analysis (Burbank)
• Duarte Transit Orientated Development Traffic Analysis (Duarte)
Agreement No. 4924 -3
RK ENGINEERING GROUP, INC.
ALEX TABRIZI, PE, TE, ASSOCIATE PRINCIPAL ENGINEER
Years Experience: 13 Education:
B.S., 2005, Civil Engineering, University of California , Irvine
Professional Affiliations:
American Society of Civil Engineers
Orange County Traffic Engineers Council
Alex Tabrizi, P.E., T.E., has worked professionally in the field traffic engineering and transportation
planning /engineering since 2003. He received his bachelors of science degree in civil engineering with an
emphasis on structural engineering from the University of California, Irvine.
Mr. Tabrizi ties extensive experience in providing transportation planning and engineering consulting
services and expertise to a wide range of clients including private sector, land developers, public agencies,
various districts of California Department of Transportation ( Caltrans), and local governments. Mr. Tabriz!
has completed and supervised preparation of hundreds of complex transportation planning and parking
demand /utilization studies over the past decade with successful track record in providing innovative, cost -
effective and practical technical consulting services and solutions for politically sensitive, complex, and
unique projects involving numerous stakeholders and requiring to meet accelerated project schedules.
Mr. Tabrizi has performed transportation planning studies dealing with various stages of project
development, such as signal warrant analysis, circulation analysis, full traffic impact analysis, roundabout
analysis and parking studies. He has prepared traffic flow visual simulations combining measured
vehicular and pedestrian volumes with aerial imagery to show existing and future traffic circulation for
public understanding and discussion.
Mr. Tabrizi has also completed a number of transportation engineering and roadway design projects
ranging from preparing preliminary studies and reports such as Caltrans Project Reports (PR) and City
street improvement concepts to final construction plans, specifications, and cost estimates for Caltrans
highway improvement projects.
Mr. Tabrizi is knowledgeable in computer applications for transportation engineering and planning,
including, AutoCAD, Microstation with InRoads, Traffix, HCS, Synchro/ SimTraffic, and aaSIDRA.
Relevant Experience:
• Raytheon South Campus Specific Plan (El Segundo, CA)
• In -N -Out El Segundo (El Segundo, CA)
• City of Upland City-Wide Engineering & Traffic Survey
• City of Upland City-Wide Traffic Signal & Equipment Review
• Metro Goldwyn Mayer (MGM) Office Building (Beverly Hills, CA)
• Moorpark Studios West - Largest Independent Movie Studios in the US (Moorpark, CA)
• Indian Wells. Tennis Garden Stadium (Indian Welts„ CA)
• Casino San Pablo Traffic Analysis (San Pablo, C)
• Glendale Galleria Traffic & Parking Support (Glendale, CA)
• Galleria at Tyler Expansion Project (Riverside, CA)
• The Shops at Tanforan Site Circulation & Wayfinding (San Bruno, CA)
• The Boulevards at South Bay On -Site Circulation (Carson„ CA)
• Hilton Garden Inn Hotel (Irvine, CA)
• Porsche Experience Center (Carson, CA)
• Lost Canyons Residential & Golf Club (Simi Valley, CA)
• Downtown Summer Festival Parking Management Plan (Laguna Beach, CA)