2016 Jun 22 - CC MIN SPCSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JUNE 22, 2016
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
(Strategic Planning Workshop)
7:30 A.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:30 AM
PLEDGE OF ALLEGIANCE — Council Member Brann
ROLL CALL
Mayor Fuentes
Mayor Pro Tem Boyles
Council Member Dugan
Council Member Brann
Council Member Pirsztuk
- Present
Present
- Present
- Present
- Present @ 7:34 AM
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) None
SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's analysis and recommendations for the Fiscal Year
2016 -2017 Budget. Staff will present a brief overview of challenges /limitations, goals and
potential strategies associated with preparation and planning of the fiscal year budget
including, without limitation, the following matters:
a. Introduction — Presented by Greg Carpenter, City Manager and Sara A Peterson,
Management Consultant, facilitator.
b, Discussion of City's Fiscal Outlook — Joe Lillio, Finance Director
i. Fiscal Year 2016 -2017 Budget Assumptions
ii. Update for Fiscal Year -end 2015 -2016
iii. Five -Year Budget Forecast
Group discussion and questions - City Manager, Department Heads and Elected Officials
C. Discussion of current situation — Sara A Peterson, Facilitator and Greg Carpenter, City
Manager.
Identification of opportunities and strengths to build upon
Group discussion and questions - City Manager, Department Heads and Elected Officials
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JUNE 22, 2016
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Recessed at 8:52 AM
Returned to session at 9:05 AM
d. Discussion on future of the City — "Where We Are Heading"
Group discussion and questions - City Manager, Department Heads and Elected Officials
Internal and External Future discussion — assessing the City's strengths, weaknesses,
opportunities and threats. Input from City Manager, Department Heads and Elected Officials.
e. Discussion of the City's vision, mission, values and guiding principles
Sara Peterson, Facilitator, asked "What will be great about El Segundo in 2027 ?" and "What does
the future mean to the community, businesses and residents of El Segundo ?" Using the City's
Mission Statement, "Provide a great place to live, work and visit" to answer the questions.
Recessed at 10:57 AM
Returned to session at 11:08 AM
Wrap -up
i. Key issues to address
ii. Aligning organization, place and service
iii. Translate to 3 -5 year goal areas
Group discussion — City Manager, Department Heads and Elected Officials
2, Council may raise other issues relating to staff's preparation of the FY 2016 -2017 Strategic
Planning Session.
For the next meeting on August 3, 2016, the following items are expectations for each department:.
1) summary of the meeting from Sara Peterson, facilitator; 2) each department to re- evaluate IT
needs and prioritize implementation; 3) bring back examples of realistic performance
measurements; 4) brainstorming by each department on goals and how feasible are the goals in
the 3 -5 years; and 5) detailed budget assumptions from each department.
Sara A Peterson, facilitator, to summarize meeting and once received will be added to the minutes,.
ADJOURNMENT at 12:03 PM
Tracy Wea r, City Clerk
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JUNE 22, 2016
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