Loading...
2016 Aug 16 - CC PACKET REVREVISED AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REVISED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 16, 2016 - 7:00 P.M. (Adding CONSENT ITEM No. 8a) 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor W. A. Garrett, The Way Church PLEDGE OF ALLEGIANCE — Council Member Brann 2 PRESENTATIONS a) Presentation — June 2016 Investment Portfolio Report ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action for City Council to limit or prohibit on- street parking of recreational and oversized vehicles. Data gathered on the public opinion of the issue will be presented, along with a field survey of parked recreational vehicles and oversized vehicles on public streets. Various regulatory measures will be presented as possible solutions for consideration. (Fiscal Impact: $) Recommendation — 1) Consider and discuss information and solutions including directing staff to amend the El Segundo Municipal Code 8 -5 -613 for future City Council consideration; 2) Alternatively, discuss and take other action related to these items. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to increase the number of appointments of the El Segundo Environmental Committee from five to seven members. (Fiscal Impact: None) Recommendation - 1) Increase the number of appointments on the El Segundo Environmental Committee from five to seven members, consisting of one additional Residential Member Position and one additional Business Member Position; 2) Alternatively discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 3012326 through 3012486 on Register No. 21 in the total amount of $921,751.47 and Wire Transfers from 7/25/16 through 8/7/16 in the total amount of $1,339,378.03. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Regular City Council Meeting Minutes of August 2, 2016. Recommendation — Approval. 5. Consideration and possible action to adopt Ordinance No. 1520, approving a Zone Text Amendment to amend four sections of the El Segundo Municipal Code ( "ESMC ") regarding properties in the Urban Mixed Use South (MU -S) Zone to: a) allow onsite parking to encroach into interior side yard and rear yard setback and landscape areas; b) allow outdoor dining areas and outdoor gathering areas to be located within certain setback areas; and c) modify front and side yard building setback requirements. (Fiscal Impact: None) Recommendation — 1) Waive second reading and adopt Ordinance No. 1520 for Environmental Assessment No. EA -1143 and Zone Text Amendment No. ZTA 16 -01; 2) Alternatively, discuss and take other possible action related to this item. 2 6. Consideration and possible action to cancel the public works contract with Vantage Utility Services, Inc. for fiber optic conduit and cable installation, project no. PW 14 -08, and re -bid the project. (Fiscal Impact: $0.00) Recommendation — 1) Authorize the City Manager to cancel the public works contract in a form approved by the City Attorney with Vantage Utility Services, Inc. for fiber optic conduit and cable installation, project no. PW 14 -08; 2) Authorize the City Manager to solicit new bids for fiber optic conduit and cable installation; 3) Alternatively, discuss and take other action related to these items. 7. Consideration and possible action to waive the bidding process per El Segundo City Code §1 -7 -10 and authorize the Fire Department to piggy- back on the City of Reedley contract for the purchase of personal protective equipment for structural firefighting. (Fiscal Impact: $52,240.38) Recommendation - 1) Pursuant to El Segundo City Code §1 -7 -10, waive the formal bidding process and authorize the Fire Department to piggy -back on the City of Reedley's contract with L.N. Curtis and Sons for the purchase of personal protective equipment for structural firefighting; 3) Alternatively discuss and take other action related to this item. 8. Consideration and possible action regarding a thirty (30) day provisional appointment extension for the position of Information Systems Manager (Fiscal Impact: $) Recommendation - 1) Approve the thirty (30) day provisional appointment extension for the position of IS Manager; 2) Alternatively discuss and take other action related to this item. 8a. Consideration and possible action to approve an amendment with AndersonPenna, Inc. for additional construction support services for the Richmond Street Rehabilitation Project. ((Fiscal Impact: $5,000.00) Recommendation — 1) Authorize the City Manager to approve an amendment for $5,000.00, in a form approved by the City Attorney, with AndersonPenna, Inc. for additional construction support services for the Richmond Street Rehabilitation Project; and /or 2) Alternatively, discuss and take other possible action related to this item. 7 NEW BUSINESS 9. Receive and file a report regarding the release of a Website Design and Replacement - Request for Proposal. (Fiscal Impact: $ Unknown) Recommendation - 1) Receive and file information regarding the release of a Request for Proposal to design and replace the City of El Segundo Website; 2) Alternatively discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Council Member Pirsztuk — Council Member Dugan — Mayor Pro Tern Boyles — Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, • and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: Dd • d. it., TIME: 0A NAME: 9 EL SEGUNDO CITY COUNCIL MEETING DATE: August 16, 2016 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve an amendment with AndersonPenna, Inc. for additional construction support services for the Richmond Street Rehabilitation Project. (Fiscal Impact: $5,000.00 ) RECOMMENDED COUNCIL ACTION: Authorize the City Manager to approve an amendment for $5,000.00, in a form approved by the City Attorney, with AndersonPenna, Inc. for additional construction support services for the Richmond Street Rehabilitation Project. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): N/A h ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: On March 17, 2015, after conducting a competitive Request for Proposals process, AndersonPenna, Inc. was awarded a design and construction support services contract for the Richmond Street Rehabilitation Project. The contract's scope of work included drafting designs, landscape palette selection, public outreach support, hosting several public meetings and providing engineering support during the construction phase of the project. Plans for the project were completed and bid in early 2016, and on March 1, 2016 City Council approved a construction contract for Richmond Street. Construction officially began on April 25, 2016 and is expected to be completed in early September. During this construction phase, AndersonPenna, Inc. has provided a significant amount of engineering support to the City staff to respond to numerous Requests for Information (RFIs) submitted by the contractor and to address a variety of planned, unforeseen and requested field changes, such as: • Review of shop drawings and submittals • Elevation modification requests made by property owners • Design changes requested by City staff to accommodate property owners, including improved ADA access to businesses i � • Adjustments to lessen significant slope issues affecting driveways • Contaminated soils assessment and remedy strategy The 18 hours originally allocated to this task have been exhausted and yet there are still approximately 4 weeks of construction work remaining. Staff therefore recommends that an additional amount not to exceed $5,000 be allocated from the available contingency to provide anticipated construction support services through the end of the construction project. This amount will provide up to an additional 40 hours of engineering services, which is in excess of what we expect to utilize.