CONTRACT 4404 Vender Agreement CLOSED18 KY01EM3
Document Solutions
Value Lease Agreement
4 0
NATIONAL ACCOUNTS
CON
33 gMCT NO
�PPLICATION N T--
R�
crry STATE ZIP E-MAIL
EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE)
See Attached
LN, /ACCESSORIES`' 7,,
6�E 0.,,,
S
t4R,TWGrktTER
See Attached
Term In Months
60 Payments of $ 4,030.03
60
. . . ............... . . (Plvs� ApolcaWe Taxes) $ 0
Lease Payment Period It. Monthly Unless Otherwise Indicated. (Plus AWIlcable Taxes)
Payment includes 0 B&W pages per month Overages billed monthly at $ _See Akta
_01go per B&W page
Payment includes 0 Color pages per month Overages billed monthly at $_$q&Aqgqhe per Color page
'iND OF L,6�j-E 0 P —TlO'—NS.- Y-00—wv --heve the "W1'0'—Wj0q 0,P" —Mo—e—nda—f,t h, a onginal term, provided the, Lease has not terreerl9ted @a and 0 1 of fev# U der I Lease h
occurred and Is "nfio OY n no von do n he as
ung, Amdoeso the jFquipmear lor the Fa MSf*Qt VOW P61'paragraph 1. Z. Renew Me Lease porparegraph 1. 3.RefumEqt*fftoMaspro0d&dinParagrWh5.
. ...... ------
THIS IS A NONCANCELABLE / IRREVOCABLE AGREEMENT;7TAiS AGREEMENT CANNOT BE CANCELED OR TERMINATED.
OXPMWW WOWUV 10 MMWV COMMMIC81JOCKI (for NO'Ni�'4 TkIrft or Wadfildw pufpofts) at that nwribaq,
toWhom dahm; tt)mlom from O"T ane b affillattra and agsats Me, ExPrOu CrArsarl AppNes to each such
4coo" fft& Irom Your wkdw providw.
City of El Segundo
OWQAIVM Of Oftry rAWOW 10011, INA—d ^111
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Ww"00Y Nhlc WhIch we transfoe to you to, Ow twm of the agreement Your approval as ktdtmt@d'beIw and
Page 1 of 2
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W.. WAR.RAHtY OISGLANAMR. WE INCANNUE : WN WARRANTY ' EXpsil OR IMPLIM INCL9L DOUI THAT YHE- EAJUAAal IS pro FOR. A pA.RT'IT:ULAR PURPOSE OR 1HAT' THE EOUNPMERT Na MFYT'C TAM0.E. YOU AGREE: THAT 'YOU HAVC
Sr'LEGTi90 FEACM ITEM OF E'ooYPI EHC auto UPON YOUR DislN JUDGMENT ANO OP8cLvNA' ANY R.EJUl .'UHDH AHY' STATIVIl TE OR REPRENENTATIOM MADE AY VA.. No wd'aaA*wal any fAlW Pa nq Al otanagSArW do.
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RESPONS EAU'ry rT.Wi THE FUNCTION 04 NATURE OF SUCHSOrTIVARE ,.
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RESPONSInuTY FOR LuUAWTY INSURANCE COVERAGEOu THIS EQUIPMENT
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19 ASSIGAAtl YOU HAVE NO RIGHT TO NV@3bG. TAANaSFERA AXsIONa OR INHA NNIl T THE EGIRPIall' OR THIS AGR!EEMEACO" We MVY W4 aOagn, or antler II AXyrAssuoAl WA,k,WA',oecm Ymi Nol eha Nwe Ads, Ills yua, ar bartad'mr this
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17. OVCRAO ES AND COST ADJUSTMEl Val A,AO010 canpry mUn arvY IaVeo'WP aN0.:NOdaT�sw'w'a damdpNw.ATad bP uA. YvrWwaEi"W, N�Opi uA. WN dNW mM.Ar sAarA,wlp M. dal Arad Al tlW d 6�e Mq Y r d W a A(yeamall aM Ara sa
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1B, UPCri&IiACOCWNGW ) r pRT'YVYISION: AFTER INCEPTION OF THE AGREEMENT AND UPON YOUR EST, WE MAY REVIEW Y PAGE VOLUME AND PROPOSE CmP"ilONB FOR w IN OR N� TO
ACGOaAIdCOAT'L YOTNR NFEL'YS.:
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FOR STATE AND LOCAL GOVERNMENT ENT %TCldmw:4'�YNL
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26948 - 09/25/201e r Page 2 of 2
Z�.Z0+3
C�ky MwNl c
tilt,
FULL LEGAL NAME
STREETADDRESS
City Of Ell Seaundo
350 Main Street
CnY STATE
LP PHONE FAX
El Segundo CA
90245 310- 524 -2339
I U NG NAME (IF DIFFERENT FROM ABOVE)
BILLING STREET ADDRESS
STATE
ZIP EMAIL
EOUIPMENT LOCATION DIFFERENT
,4* Attached
.
MAKE /MODEL` EO 'CCESSORIES -
NO S,T G- NrETER,i "'
SERIAL ARTIN
Timm In Months
60 Payments of $ 4,030.03
60 $ p
�.� (PMu Appfkade Tsxta)
lrr a.) Leese,Psyriv nt Period Is Mordhiy Unless Ottw*lse IndkoW. (KA Appel Tax")'
Payment includes 0 B&W Pages per month Overages bi led monthly at elf »i per B&W page
Payment Includes -- Color pages per month Overages billed monthly at S per Color page
END OF LEASE OPTIONS: You ** have 9w oPMWW of Nw and or" Oda" bon provided Nw Lease fwa not hmnh~ aarfy and no avant of a 11" under On loan nu
oodmed aral tt ow n u&V. 1. fiaoham Nw for tha Pair AIM* Vasra parpar,prRpn 1. 2 Rwww Nw Lsan pox mph 1. 3. Rolum ., as h oraprapn &
THIS IS A NONCANCELABLE / IRREV0 ABLE AGREEMENT; THIS AGREEMENT CANNOT 8E CANCELED OR TERMINATED.
KYOCERA Document Solutions America. Inc. � R
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City of El Segundo
Page 1 of 2
Dad ey In yaw a
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MGREEMENTNO.
$1.00 PURCHASE OPTION ADDENDUM
Addendum to Agreement # , dated between City of El Segundo, as Customer and Kyocera Document
Solutions America, Inc., as Lessor.
The parties wish to amend the above - referenced Agreement as set forth below:
Provided' the Agreement has not terminated early and no event of default under the Agreement has occurred and
is continuing, Customer shall have the following option at the end of the original term:
BUY: Purchase the Equipment for $1.00.
OR
RETURN: Return the Equipment to a location designated by the Lessor with no further obligation.
Leases with $1.00 purchase options will not be renewed. The options provided for in this $1.00 Purchase Option
supersede all other options contained in the original Agreement.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor to make
such changes. In all other respects, the terms and conditions of the ,Agreement remain in full farce and effect and remain
binding on Customer..
Kyocera Document Solutions America, Inc.
Lessor �.._.. ....
.. _. mm....
Si nature
Title
4-3-1'3
Date
NOTE: THIS DBE BE SAME AS ON THE
CAPITALIZED AGREEMENT. A FACSIMILE OF THIS DOCUMENT S ALL BE CONSIDERED AN ORIGINAL. T RMS NHIS DOCUMENT ARE DEFINED S IN HE AGREEMENT, UN ESS
SPECIFICALLY STATED OTHERWISE.
10038 REV 01/12
19 KY(3[E'Ra Value Lease APPLICATfON No. CONTRACT N0.
Document Solutions Pool Hiffing Schedule
M-hy P%Vwlr S — 254.34 Numbs Of POW Included
Please Check One of the Following: I@ B&W pages 0 Color pV,,
Excess Page Charge' S .0061.0455
'Pius opok4w taxes
ACCOUNTING
A"ati-ocaltion: CC: 001-400-2502-6260 / 350 Main Street El Segundo CA 90245 /Contact Richard Hogate 310.524.2339
Maka/Moclsm= wories — -
TA-455DrA(AK),DP-771,MT-730.DF-790,PH-7A,PF-740 AsSW Description Serial # Starting Molar
2.
3.
4.
5.
Monthly Psymenr 3 — 20260 - Number of Pops Included
Please Check One of the Following: 0 B&W pages 0 Color pages
Eum Pap Charge, 5 -007 /.0455
'Plusapplkabla taxes
ADMINISTRATION
�MU ��INIS�TR -
A"etL*cWIon: CC: 001-40D-2501-6260 / 350 Main Street El Se
. . . . ......... ����.90245 Contact Richard Hoqate 310.524.2339
MzikolWkxtEaUAtxassawnuas A.1 Description Serial # Strong Meter
1, TA45500l(AK),DP-771,MT-730,DF-790,PH-7A,PF-740
2.
3.
4.
Monwy PWMWII S — 202.60 Number of'Pages Included 0 Ex— Pap Charge' S .007 /.0455
4 e,aS6 Check One of the Following: OB&Wpages M Color Paces
Monthly Payment, S 172.23 Number of Pages Included
Please Check One of the Following; OBAWpages O Color Pages
This Pool Billing Sch9dule Is hereby verified as clarrect by the undersigned, who
vv//3 Fi-
26950 - 09125/201
- Excess POP Charge' 6 .007 /.0455
PIUS OP&OW& taxes
4404
:11 KUOIERal Value Lease F`� F`5rrr i iir.
Document Solutions root Billing Schedule
2. Surge Protector
3.
4-
5.
2. Surge Protector
3.
4. — — - -------
S. ,
M-O* paymew $ " — 202.60 Number of Pages Induded
PiOmchwAOneOf the FoIbvAng: IMD&Wpaggs I& Color pap,
This Pool Billing Schedule is hereby verified as correct by the undersigned, who
26950 - 09/25/2012
0 Exeese Paw charge• $ .007/.0455
plus #p#Ar4bm taxes
monft Pa"Ar S Number of Pages Included
Please Chad One of the FollaMrig: OS&Wpa" HC0l0Fpages
Excess Page Ch"' S .007/.0455
...... . . .. ..'—
W& OPA*Obb taxes
LIBRARY II
AmtLocartlon: CC 001-400 -6103 -6„ Ill W. Madr)osa ElSe me_ . ... .. gundo CA 90245 Contact Jessie LeMay 310.524,2770
MakelModolVAcceswries Asset DescAption Serial # Starting Motor
1. TA-3550ci,DP-771,PH-7A,BF-730,DF-790,PF-740
2, UY61 Protector
4. . ..........
51 . . . . . . . ......... . . ..... . ....
M-09Y Payrnow 3 191.98 Number of Pages included 0 ExcMPsg*Ch"*S .00.7/4455
Pkaft Check One of the FollwMng; W 13&W Pages ❑ Color pages Vus axAcabm text"
CHECKOUT
Asset Location: CC: 001-400-5101-6260/401 Sheldon St El Segundo CA 90245 /Contact Jackie Day 310.524.2881
. . . . ......
Make/ModeVAccassoriea Asset Description Serial # Sterling Meter
1A4,55OCi,(AK),L)P-771,DF-790,BF-730,PH-7A,PF-740
t'--- — - . . ..... . ....
2.
3.
4.
5.
Monthly Payment* $ — 20510 Number of Pages Included
Please Check One of the FolkyMng: IM B&W Pages 0 Color Pages
r a Pap charge' S .007 1 .0455
'Plus applk'VbAs taxes
P&R CLUBHOUSE
Assett.&catlon: CC: 001-400-5101-6260 / 300 E. Pine Ave El Segundo CA 90245 /Contact Jackie Dav 310.524.2881
MakawfModeVArAvu,ories
TA-4550CI(AK),DP-771,DF-790.BF-730,PH-7A,PF-740 Asset Dwaipfiw Serial # starting Meter
2.
3.
4.
Monthly Peymonr 8 205..10 Number of Pages Inaluded
Please Check One of the FollovAng: CM B&W Pages 0 Color pages
This Pool Billing Schedule is hereby verified as correct by the undersigned, who
26950 - 09n5/2012
Excess Page Chores* $ .007/.0455
'Plus &PPfk-vbM taxes
receipt
19 K90EERa Value Leaser���er�+rr. rrci
2. Surge Protector
3.
4.
S.
2 Surge Protector
3. _ ..
4.
S.
26950 - 09/25/2012
32M�11
19 KYOIERa Value Lease —AIIPIJEA—TIOII"�
26950 - 09125120
19 KUDIERa Value Lease
Document Solutions Pool Billing Schedule
4 4 0 4 1
Morifty Pv~ 3 164,12 Number of Pages Included a
n.
Excess Page charg• s .007/,0455
Please Check One of the Following: 0 UW pages I@ Color pages spo4wbb taxes
monft Payment, S 67.69 Nw"' Of POP, IndIded
Plsaw Check Ors oftheFoll&Mng: BB&WP&ges HCojwPages
Excess Page Chorus's D07/.G455
7771 "W
"S& -
Make/MWovAc"Seories ......
1. Asset Dee ctiption sefial 0 Starting Meter
2.
3.
4,
Xtrithly PaVrmnr $ Number of PsU&e Inck)"d 0 — Excess Pop Chwgs- 3
Please Check One of the Poftmog: 0 B&W POW 0 COW pag- 'Plus aWbable taxes
—�/L=,/,
7"
Make/ModeliAwAgoofits
I Asset Description Serial # Starting Meter
4.
5.
M-11Y pffymw $ Nunftr of Pages Inducted — ........... 0 Excess Pago Charge- $
Neese Chad One of the FollovAng: [3B&WPages 13ColorRegas Wis appkame taxes
ly , 111/7" 77", 7,",77, 77
a '
77,
, — , ", " /"' //,/�/ "",/ wrz/
.. . . . .
4
......... .... 7j. " t , , , 4", / ',/, F —
ISTA I i I I " 14 1 It L4 'LWgi LUM, & IF A i I u w #11 L-x, o-,# I oj�
26950 - 09/25/2012
NON - APPROPRIATION ADDENDUM
AGREEMENT #
Adde urn to Agreement ft , dated _ , between The City of El Segundo, as Customer and Kyocera
Docurne Solutions America, Inc., as Lessor,
The parties sh to amend the above - referenced Agreement to add the following language:
R R RE NITATIONS AND WARRANTIES OF CUSTOMER: Customer hereby presents and
warrants to essor that: (a) Customer Is a State, possession of the United Sta s, the District of
Columbia, or litical subdivision thereof as defined in Section 103 of the Intern avenue Code and
Treasury l egu Ions and Rulings related thereto (the "Code "). If Customer I ncorporated', it Is duly
organized and ex ing under the Constitution and laws of its jurisdiction of I orporatlon and will do or
cause to be done a things necessary to preserve and keep such orga Minn and existence in full
force and effect. (b) sterner has been duly authorized by the Constit on and laws of the applicable
jurisdiction and by a re lution of its goveming body (which reso ion, if requested by Lessor, is
attached hereto), to execu and deliver the Agreement and to car out its obligations hereunder. (c)
All legal requirements have an met, and procedures have be followed, Including public bidding, in
order to ensure the enforceabil of the Agreement. (d) The ulpment will be used by Customer only
for essential governmental or oprletary functions of ustomer consistent with the scope of
Customer's authority and will not be ,sed in a trade or b' iness of any person or entity, by the federal
govemment or for any personal, famr or household e. Customer's need for the Equipment is not
expected to diminish during the term the Agree ant. (e) Customer has funds available to pay
contracted Payments until the end of its c ant a ropriation period, and it intends to request funds to
make contracted Payments in each approp t period, from now until the end of the term of the
Agreement. (f) The Customer shall comply Il times with all applicable requirements of the Code..
(g) Customer's exact legal name is as set ort nn page one of the Agreement. Customer will not
change Its legal name in any respect With t giving ' Irty (30) days prior written notice to Lessor.
NON - APPRO/ich TION: If sufficient nds are not a ropriated to make contracted Payments under
the Agreeme Agreement shall drminate and Cus mer shall not be obligated to make contracted
Payments unthe Agreement eyond the then -curr t fiscal year for which funds have been
appropriated. n such an a nt, Customer shall, no la r than the end of the fiscal year for which
contracted Pnts have b erg appropriated, deliver pos salon of the Equipment to Lessor. If
Customer faileliver po esslon of the Equipment to Less the termination shall nevertheless be
effective but mer s II be responsible for the payment o amages in an amount equal to the
portion of cond P ments thereafter coming due that Is att utable to the number of days after
the terminatioin ich the Customer fails to deliver possession nd for any other lo ss suffered by
Lessor as a r ustornees failure to deliver possession as requlr Customer shall notify Lessor
in writing withen (7) days after the failure of the Customer to app pria,te funds sufficient for the
payment of thtracted Payments, but failure to provide such notice s it not operate to extend the
Agreement te result in any liability to Customer..
The parties wish t`amend the above - referenced Agreement by restating the
/Ipfment sion in the Agreement stating that the Agreement shall automatic• ly renew unless the
t is purchased, returned or a notice requirement is satisfied is hereby a ended and restated
: "This Agreement will renew for month-to -month terms unless you pur ase or return the
(according to the conditions herein) or send us written notice at least 3 days (before the
term) that you do not want it renewed."
Page 1 of 2
ZTE' SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT, A FACSIMILE OF THIS DOCUMENT WIT\SNATURE
SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE A13RF.UNLESS
10162 REV 03112 SPECIFICALLY STATED OTHERWISE.
Z��Z
Any provision In the Agreement stating that you grant us a security interest in the Equipment to secure
Il amounts owed to us under any agreement is hereby amended and restated as follows: "You grant
,Na y interest in the Equipment to secure all amounts you owe us under this Agreement, and
ou thorize us to file a financing statement (UCC -1) or be named on the vehicle titleo show our
Any provisio in the Agreement stating that you shall indemnify and hold harmless is hereby
amended and r fated' as follows: 'You shall not be required to indemnify o old us harmless against
liabilities arising fr \thee greement. However, as between you and us, d to the extent permitted by
law, you shall beak of loss for, shall pay directly, and shall d nd against any and all claims,
Ilablltties, proceectlons, expenses, damages or loses arising under or related to the
Equipment, includt limited to, the possession, own hip, lease, use or operation thereof,
except that you shar a nsk of loss of, nor pay for, y claims, Ilabill4s, proceedings, actions,
expenses, damagsses t arse directly from ants occurring after you have surrendered
possession of the nt in a dance with the I s of the Agreement to us or that arlse directly
from our gross neor willful mi riduct."
Any provision in the A>re t stating that "fault by you under any agreement with our affiliates or
other lenders shall be t of defau n r the Agreement is hereby amended and restated as
follows: "You will be i if: (a) do not ay any Payment or other sum due to us und er the
Agreement when due ail t erforr in ac ance with the covenants, terms and conditions of
this Agreement, (b) yor ave made any false tatement or misrepresentation to us, (c) you or
any guarantor dies, dir terminates existence, ( there has been a material adverse change in
your or any guarantor's l, business or operating con 'on, or (e) any guarantor defaults under any
guaranty for this Agree
Any provision In Agreement stating that the Agreement is gov,e ed by a particular state's laws and
you consent , such jurisdiction and venue is hereby amend'e nd restated as follows: 'This
Agreemen ll be governed by and construed in accordance with the la of the state where Customer
is locat . You consent to jurisdiction and venue of any state or federal rt in such state and waive
the dense of inconvenient forum."
By
$erto g this Addendum, Customer acknowledges the above changes to the Agree nt and authorizes
L s make such changes. In all other respects, the terms and conditions of the Agree ent remain In full
f ce and effect and remain binding on Customer.
Kyocera Document Solutlons America, Inc. City of El Segundo
Lessor _ mm�.
Custt�
X
Signature 1gl at
Title
Date
Page 2 of 2
FR
IM: tPNEA ED MS DOCUMENT MUST BE $AMC S ON T
TO B E AN ORIGINAL. CAPITALIZED TER
10162 REV 03112 SPECIFICALLY
VISM
Date
IENT WITH SIGNATURE
IE AGREEMENT, UNLESS
,.
Equipment, Solutions & Managed Document
Services Agreement
City of El Segundo
:1f
Kyocera Document Solutions America, Inc.
March 20, 2013
KYOC li;�, Ofl(J VIII;N I �,O[ IJi I( .N AM .If.A, lk' (
This Agreement is entered into by Kyocera Document Solutions America, Inc. ( "KDA ") located at 225 Sand
Road, Fairfield, NJ 07004, and, City of El Segundo ( "Customer") located at 350 Main Street, El Segundo, CA
90245.
A. SCOPE: EQUIPMENT PURCHASES AND MAINTENANCE SERVICES
This Agreement sets forth the terms under which Customer will purchase, lease or rent the
following types of equipment:
All services including MDS related to below devices
® Multi- functional black & white devices
® Multi- functional color devices
❑ Black & white printers
❑ Color printers
❑ Supplies related to operations of above devices
(all referred to herein collectively as the "KDA Equipment "). Customer has estimated it will
purchase, lease and /or rental approximately 22 Units of the KDA Equipment units in the first
year of this Agreement. In addition, this Agreement sets forth the terms under which KDA
shall provide maintenance, service and supplies for the KDA Equipment (these maintenance
and supplies services are referred to herein collectively as "Maintenance Services ").
Exhibit Descriptions:
Exhibit A— Pricing & Configurations
Exhibit B —Terms & Conditions Changes
Exhibit C — Streem Fax Server Integration
B. AGREEMENT TERM
This Agreement shall commence upon the date of execution by KDA and be in effect for a
period of (5) five years unless terminated earlier pursuant to the terms of this Agreement.
The Agreement may be renewed for two additional one -year terms on the written
agreement of both parties; however, the additional one -year terms shall provide for the
purchase of Maintenance Kits.
C. PRIMARY CONTACTS
City of El Segundo
Contract Manager:
Richard Hogate
Purchasing Agent
City of El Segundo
Phone: 310.524.2339
Fax: 310.322.2756
E -Mail: RHogate @elsegundo.org
Kyocera Document Solutions America, Inc.
_i,"
440 4
4 )
Contract Manager:
Dave Clark
National Accounts Manager
Kyocera Document Solutions America, Inc.
Phone: 623.237.2021
Fax: 623.321.1308
E -Mail: david.cLack@ d'a.ky rd cps
Additional Personnel:
Sara Hashimi
Major Account Representative
Kyocera Document Solutions America, Inc.
Phone: 818.431.1595
Fax: n/a
E -Mail: sara.hashimi @da.kyocera.com
D. TERMS RELEATED TO THE PURCHASE OF KDA EQUIPMENT
1. Prices
The attached Exhibit A reflects the prices for the purchase of KDA Equipment.
2. Shipment and Risk of Loss
All deliveries of KDA Equipment shall be F.O.B. destination, with all transportation and
handling charges paid by KDA. Responsibility and liability for loss or damage shall remain
with KDA until delivery to the identified ship to address. Upon delivery, responsibility and
liability for loss shall pass to Customer.
3. Installation & Implementation
a. The KDA Contract Manager will be responsible for the management of the
installation at the all Locations as. Individual KDA dealers (Service Providers) will
participate in the installation; KDA will assume all responsibility for the installation
process.
b. The KDA Solutions Group and Regional Technical Support Group will provide
assistance and support through the entire installation process at all Locations.
c. Pre Installation Communication. KDA will work with Customer to communicate the
up- coming changes to the MFP fleet. Communication will be prepared showing the
installation timetable as well as an introduction to the Equipment and Services
provided by KDA. Once approved by Customer, this information will be
communicated via internal Customer e-mail and mailers to key personnel. KDA will
provide this information according to the mutually developed installation schedule
to provide adequate time to publish through the various internal Customer
communication vehicles.
d. Pre - Installation Activities, Set -Up and Staging
(V o", 1 „U .!O.
Once placements are approved by Customer, KDA will ship all required Equipment
to the local installing Service Provider for set -up prior to installation. Equipment
will be set -up and tested to meet Customer's requirements. This will include set -up
for print, scan, fax and copy. Each unit will be identified for installation at a specific
Customer site to match the assigned DNS /IP Address provided by Customer.
Customer will provide the DNS /IP Address for both print and scan for each unit
being installed prior to installation and in accordance with the mutually developed
installation schedule.
Once set -up is completed, the units will be staged at the Service Provider's
warehouse awaiting the actual installation of that unit at the designated Customer
site.
On -Site User Aids, Reference Manuals and Handouts. KDA will provide detailed
instructions and handouts for more in -depth applications. These user aids will be
submitted to Customer for their approval according to the mutually developed
installation schedule.
Coordinating Removal of Current Units. KDA will provide a detailed installation
schedule to the current vendor. This schedule will indicate the order and timeframe
for each installation. Once authorized by Customer or current vendor, KDA or the
local Service Provider will un -plug and roll aside the current unit to await pick -up
from the current vendor. It will be the responsibility of the current vendor to
remove their unit from the Customer location on a timely basis. Unless specifically
instructed in writing by the current vendor or Customer, KDA will not move (other
than rolling aside to make room for the new installation) or store any equipment
provided by the current vendor.
4. Installation of KDA Equipment
Installation will be conducted according to the mutually developed installation
schedule and commence on a date designated by the KDA Contract Manager.
b. KDA and its Service Providers will be responsible for transportation, set -up, staging,
installation and training. No additional installation charges will be added to the
pricing quoted in this Agreement.
c. Prior to installation, Customer will insure the necessary power, phone lines and
network drops are installed and available at time of installation.
5. Training
a. KDA will provide, as a part of the installation, on -site training for each unit installed
at Customer sites.
b. For larger installations Kyocera will develop group training that can be provided on-
site or a centralized location and will be defined in the SOW.
c. On -Site Training - Upon installation of each unit, on -site class will be conducted.
This class will cover all operations of the installed system for copying, printing,
faxing and scanning. Users will be instructed on each aspect of the system and
feature hands on exercises including copy jobs, fax jobs, scan job, and working with
the print driver.
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d. KDA and Customer will coordinate additional training that may be necessary based
on Customer's needs.
e. Customer management will be required to inform their teams of the scheduled
training and encourage participation.
f. On -Going Training will be provided as needed. The Customer Service
Representatives will be available to assist end users as well as Key - Operators, IT
Staff and the Printer Group.
6. Warranties
a. KDA warrants and represents that:
b. The KDA Equipment will conform to the specific technical standards for KDA's
products, as published in KDA's product manuals.
c, KDA shall convey to Customer good title, free from any lawful security interest, lien
or encumbrance to any and all KDA Equipment purchased by Customer under the
terms of this Agreement.
d. All services provided under the terms of this Agreement shall be performed in a
professional and workmanlike manner.
e. KDA has full authority to enter into this Agreement, to carry out its obligations
under this Agreement.
7. Purchase Price Guarantee
The prices for KDA Equipment models listed on the attached Schedule A shall not be
increased during the term of this Agreement. Prices are quoted F. O. B. destination.
Customer may purchase additional models from time to time based on the ongoing needs of
Customer.
8. Model Substitutions
From time to time, KDA Equipment models are discontinued and new replacement models
are introduced. If during the term of this Agreement, KDA introduces a new replacement
model for a model provided to Customer under the terms of this Agreement. KDA agrees to
offer Customer a comparable model at pricing with a similar discount as it relates to the
suggested manufacturer retail price for the new model as to the discounts offered on
current models referenced in this Agreement.
9. Three -Year Performance Guarantee ( "Guarantee" KDA Equipment Only)
If Customer KDA Equipment does not operate within KDA's specifications as published in
KDA's product manuals or data sheets, and if the KDA Equipment cannot be repaired to
perform within specifications, KDA will replace it with a comparable unit with similar
features and capabilities within 30 days.
This Guarantee only applies to new KDA Equipment acquired through the KDA
National /Government Accounts Division. The KDA Equipment must be operated within the
5
0 4
recommended guidelines as published by KDA including but not limited to, the recommend
maximum volumes for the KDA Equipment. All KDA Equipment must be maintained under a
full service maintenance agreement with an authorized KDA dealer and must use only KDA
brand consumable supplies and parts. This Guarantee will not be applicable to KDA
Equipment damaged or destroyed due to negligence, misuse or improper electrical power.
9. Availability of Parts and Supplies
KDA guarantees the availability of parts and supplies for the KDA Equipment for a period of
five years from the date of purchase.
E. TERMS RELATED TO MAINTENANCE SERVICES
1. Pricing and Maintenance Services Billing
The pricing for Maintenance Services for new KDA Equipment is included in the Cost Per
Impression.
2. Maintenance Provided in CPP charge.
The cost per page charge shall include: (a) repairs involving worn equipment components
that have failed during ordinary use of the equipment under normal operating conditions
(trays, covers and other non - consumable parts are not covered), (b) regularly scheduled
maintenance with respect to the equipment, and (c) the toner and consumables required to
operate the Equipment except paper and staples. All personnel performing services by or on
behalf of KDA shall have appropriate training and experience.
3. Regular Service Hours.
Service hours shall be from 8 a.m. to 5 p.m. local time, except weekends and holidays
( "Regular Service Hours "). Requests for services outside of Regular Service hours will be
provided on a best effort basis at KDA's prevailing time and material hourly rate. This
Agreement does not cover after -hours service, shop overhauls, and service made necessary
by accident, fire, water, electrical power surges, natural disasters, or operator negligence.
4. Access to Equipment.
KDA shall have the right to access Customer sites and any other of Customer premises that
may house equipment upon reasonable notice for access with Customer supervision during
regular work hours. KDA shall apply an estimated monthly page volume to any and all
equipment that cannot be accessed for page count recording and billing purposes.
5. Authorized Maintenance Providers.
KDA, at its discretion, may authorize approved maintenance subcontractors or approved
service providers to perform maintenance and repairs to Customer equipment.
6. Repair Responsibility.
KDA's responsibility to maintain equipment shall cease if persons make repairs to the
equipment other than KDA's authorized representative or subcontractor, or if consumable
supplies not furnished by KDA are used, or if damage occurs as a result of abuse or improper
handling.
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440 4
m
7. Ownership and Control of Toner and Consumables.
All toner and consumable supplies provided under this Agreement shall at all times remain
the property of KDA. Customer may use the toner and consumables pursuant to the terms of
this Agreement, and Customer shall provide reasonable storage for same. In the event of
Customer's default or termination of this Agreement, Customer shall promptly return all
unused toner and consumables to KDA. Customer shall not be charged for any returned
toner or consumables upon the expiration of this Agreement. Any toner or consumables not
returned shall be billed by KDA to Customer at the prevailing cartridge retail purchase price.
8. Equipment Removal
KDA shall assist Customer with the removal of Equipment which is replaced by new KDA
Equipment. This assistance shall not include the payment of any lease charges or buyout
requirements unless otherwise in the attached SOW.
9. Equipment Monitoring (If Applicable)
KDA will monitor Customer equipment via Tracking Software and ship supplies
based on a mutually agreed proactive supply refresh strategy. The replenish
shipping threshold for supplies will be set at 25% of useful life of the
consumable.
In order for a device to be accepted into the MDS program the device must be
able to be monitored directly by the tracking software and have a minimum
toner level of 25% if the toner is not at 25 %, it is the customer's responsibility
to bring the unit up to the 25% level at their expense.
b. KDA will monitor Customer equipment via Tracking Software and notify
Customer of any standard required maintenance as indicated by machine
alerts.
C. KDA will monitor Customer equipment via Tracking Software for fault alerts
and notify Customer of such alerts as well as assist in repair over the phone or
dispatch local service provider as necessary.
KDA will tag each covered unit with an asset tag with a unique asset number.
KDA will provide on the asset tag an 800 number to call in the event any user
requires maintenance, service support or supplies.
10. Tracking Software
Installation. If Tracking Software is involved, Customer grants permission to
install and maintain KDA owned software ( "Tracking Software ") that enables
KDA to monitor the usage of, and the copy count, produced on the
equipment. Customer agrees that KDA shall have the right, at any time during
the term of this Agreement, to install the Tracking Software on one or more of
Customers computer networked station(s). Customer agrees to provide KDA,
during normal business hours, access to Customer computer- networked
station(s) to enable KDA to upgrade, modify or maintain the Tracking Software
or to install new releases or additions to the Tracking Software, with 2
business days notice. Under no circumstances will the Tracking Software
provide KDA access to Customer information other than information directly
related to this Agreement. Customer agrees to not delete or remove the
Tracking Software or to alter, modify or otherwise render it unusable during
the term of this Agreement without the prior written consent of KDA.
No License, other Prohibitions. Nothing herein shall be construed as granting
a license to Customer for the use of the Tracking Software. Customer may not,
nor may Customer permit or cause any other person to (a) use or copy the
Tracking Software, in whole or in part, in any manner, (b) modify, translate,
reverse engineer, decompile or disassemble the Tracking Software, (c) rent,
lease, loan, resell, distribute, use in a customer - server network to provide
third parties access to, or otherwise transfer the Tracking Software, or (d)
remove any proprietary notices on the Tracking Software.
Intellectual Property Rights. All rights (including all intellectual property
rights, whether recognized currently or in the future) in and to the Tracking
Software (including any source code, executable code, object code, tools
and /or libraries related to the Tracking Software) will at all times be owned by
KDA. No modifications and /or use by Customer of the Tracking Software shall
under any circumstances transfer any right, title or interest in or to the
Tracking Software to Customer or any third party.
Tracking Software Warranty, Liability. Customer acknowledges that the
Tracking Software will be installed on Customer networked workstation(s) "as
is" without warranty of any kind, either express or implied, including the
implied warranties of merchantability, fitness for a particular purpose and
non - infringement. KDA does not warrant that the Tracking Software will be
error free or will operate without interruption. KDA shall not be liable to
Customer or any third party for any special, consequential, incidental or
indirect damages in connection with the Tracking Software. If the software is
found to cause issues on Customers network, and these issues can be
reasonably associated to the installation of the software through uniform
software testing and tracing methodologies, KDA's liability will be limited to
the removal of said Tracking Software from Customers environment.
11. Software.
Performance issues related to Software and /or connectivity are not covered under the terms
of this Agreement. Any warranties related to Software will be those offered by the
manufacturer and will be passed directly to the user.
Connectivity and performance issues related to Software are not covered under the terms of
this Agreement. Any warranties related to these solutions, which include but are not be
limited to: HP Digital Sending Software, Web Jet Admin, Auto Store, any OCR software,
computers and scanners, will be those offered by the manufacturer and passed directly to
the user. Operation and configuration of the Software will be the responsibility of Customer
after initial install and operation test of (1) "Send To" folder is completed by KDA.
12. Response Times
KDA will monitor Customer equipment via Tracking Software and notify
Customer of any standard required maintenance as indicated by machine
alerts.
Viµ,;
b. KDA will monitor Customer equipment via Tracking Software for fault alerts
and notify Customer of such alerts as well as assist in repair over the phone or
dispatch local service provider as necessary.
C. KDA will tag each covered unit with an asset tag with a unique asset number.
KDA will provide on the asset tag an 800 number to call in the event any user
requires maintenance, service support or supplies.
d. KDA shall provide the following response times "on average ":
• User call back upon notification of service issue will be within 2
business hours
• Tech on site response to MFP calls will be within 4 business hours
• Tech on site response to Printer calls will be within 8 business hours
F. GENERAL TERMS AND CONDITIONS
1. Billing and Accounting
a. Equipment orders will be billed on separate invoices based on purchase order,
time of order or each unit ordered.
b. Prices quoted do not include local, state or federal taxes. KDA will invoice any
and all taxes unless Customer provides evidence of tax - exempt status.
c. Terms for Equipment billing will be net 30 days from receipt of invoice.
d. Billing for all maintenance and supplies will be done on a cost per image (CPP)
basis.
e. All billing will be in a summary form and submitted to the designated Customer
address on a monthly basis.
f. Summary billing will include a summary page showing total amount due as well
as back up documentation showing usage and individual billing for all units in
service at Customer locations.
g. Terms on summary billing will be net 30 days from receipt of invoice.
2. Reporting
As a part of this Agreement, KDA will provide access to Customer reporting capabilities, as
required, to monitor the following (List is provided as example only and is not limited to
these examples): Equipment status, Equipment usage, supply usage, maintenance
requirements and service requirements.
3. Account Review Meetings
The National Account Manager for Kyocera will conduct quarterly or as required review
meetings with Customer.
4. Termination
At any time, either party may terminate this Agreement, in whole or in part, by giving the
7
other party (60) days written notice. In the event of a cancellation, KDA shall be entitled to
payment for all delivered KDA Equipment and for Manage Print Services performed and
accepted up to the date of termination.
S. Termination for Cause
Either party may terminate this Agreement for cause based upon material breach of this
Agreement by the other party, provided that the non - breaching party shall give the
breaching party written notice detailing the breach and shall afford the breaching party an
opportunity to correct the breach. If breaching party has not corrected the breach or has
started the process and proceeded in good faith to correct the breach to the reasonable
satisfaction of the non - breaching party within 30 days of the notice of breach, the non -
breaching party may terminate the Agreement in writing effective immediately. The non -
breaching party shall retain any and all other remedies available to it under law.
6. Confidential Information
All confidential information disclosed to KDA and /or developed by KDA specifically for
Customer's business shall be considered Customer's confidential information. Information
regarding KDA's business and products that is not available to the public, which is disclosed
to Customer, shall be considered KDA's confidential information. KDA shall use Customers
confidential information to provide the equipment and perform the services under this
Agreement. The receiving party shall not use or disclose confidential information except as
is expressly authorized by this Agreement. KDA may only disclose Customer's confidential
information to those of its employees, officers, agents or sub - contractors who have a need
to know, or who provide the equipment and /or perform the services and agree to abide by
the requirements of this Agreement. However, KDA may disclose confidential information in
compliance with applicable law or an order of a court of competent jurisdiction if KDA gives
Customer prompt, advance notice of its need to disclose and cooperates with Customer in
an effort to narrow or avoid such disclosure of Confidential Information, obtain any available
protective order, or the like. Confidential Information does NOT include: a) information
that receiving party demonstrates was in its possession before it was disclosed; b)
information that is available to the general public, as long as the information was not made
available to the general public by the receiving party after disclosure; or c) information that
is disclosed to the receiving party without restriction by a third party who has a right to
disclose and is under no legal obligation to keep the information confidential.
7. Independent Contractor Relationship
KDA is an independent contractor. Nothing contained herein shall be deemed to make one
party the agent of the other, nor shall this Agreement be construed to establish any other
relationship between the parties. Each party agrees to be responsible for their own actions
and those of their employees, officers, agents and subcontractors.
8. Insurance
KDA represents that it carries throughout the term of this Agreement sufficient liability and
property damage insurance to protect against related liability which may arise in the
performance of the services. Upon Customer's request, KDA shall provide a certificate of
insurance, which documents the insurance coverage KDA carries.
�. _ 10
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9. Equal Opportunity Compliance
KDA agrees to abide by federal laws and the laws, regulations, and executive orders of the
state in which its primary place of business is located pertaining to equal employment
opportunity. In accordance with such laws, regulations, and executive orders, KDA agrees
that no person in the United States shall, on the grounds of race, color, religion, national
origin, sex, age, veteran status or handicap, be excluded from employment with or
participation in, be denied the benefits of, or be otherwise subjected to discrimination. If
KDA is found to be not in compliance with these requirements during the life of this
Agreement, KDA shall take appropriate steps to correct these deficiencies.
10. Amendments
Agreement amendments may be negotiated by the parties whenever necessary to address
changes in the terms and conditions, costs, timetable, or increased or decreased scope of
work. This Agreement shall be amended only by written instrument executed by authorized
signatories of Customer and KDA.
11. Severability
If any provision of this Agreement, including items incorporated herein, is found to be illegal,
unenforceable, or void, by a court of competent jurisdiction then both Customer and KDA
shall be relieved of all obligations arising under such provision. The remaining provisions of
this Agreement shall not be affected and shall be construed in all respects as of the invalid or
unenforceable provisions were omitted.
12. Enforcement of Agreement /Waivers
Waiver by either party of nonperformance or any breach of any provision of this Agreement
shall not be deemed a waiver of any prior or subsequent breach. No term or condition of
this Agreement shall be held to be waived, modified, or deleted except by an instrument, in
writing, signed by the parties hereto.
Neither party's failure to exercise any of its rights under this Agreement will constitute or be
deemed a waiver or forfeiture of those rights, or any other rights under this Agreement.
13. Assignment
Except as provided in this Agreement, KDA shall not assign its rights or obligations to any
third party without Customer's prior written consent. KDA shall remain liable for all
performance required and provided by any third party under the terms and conditions of
this Agreement.
14. Dispute Resolution
Phase I:
a. After working with the assigned Service Provider end user feels issues is not being
addressed
b. Contact should be made with the National Account Manager, responsible for the
Customer account or the KDA Operations Manager via phone or e-mail
C. Contracted KDA Team member will respond via email or phone, confirmed by email
with verification of issue, clarification of issue and resolution plan within 48 hours
Phase II:
4, AMR
I
Contacted KDA team member will make necessary assignments in order to resolve
issue
If local Service Provider is involved, KDA contacted team member will take
necessary steps in order to resolve the issue with the local Service Provider
Phase III:
a, If problem is not resolved within 72 hours the issue will be referred to the KDA National
Account Sales Manager for action
b. If the problem is not resolved or if an acceptable plan for resolution is not
accomplished within two business days, the issue will then be escalated to the Vice
President of National & Government Account Sales for KDA
C Procedure for replacement of the unit under the KDA Three Year Performance
Guarantee will be acted upon
15. Performance While Dispute is Pending
Notwithstanding the existence of a dispute between the parties arising out of this
Agreement, the parties shall continue without delay to carry out all of their responsibilities
under this Agreement that are not affected by the dispute unless one party has terminated
the Agreement by reason of dispute.
16. Arbitration. Customer and KDA agree that before initiating any formal proceeding
concerning this Agreement or their respective obligations hereunder, they will attempt in
good faith to meet and resolve their dispute as provided above. If Customer and KDA cannot
agree on a resolution within 30 days, any claim arising out of this Agreement shall be settled
by arbitration with a single arbitrator in Northern New Jersey or such other location agreed
upon by the parties, in accordance with the rules of the American Arbitration Association.
The costs of the arbitration proceeding shall be borne equally by the parties. Each party
covenants (a) not to unfairly use legal proceeding as a means to harass or intimidate the
other party and (b) not to assert frivolous claims or defenses in any dispute between them.
17. Limitation of Liability. Neither Party shall be liable for any indirect, special or
consequential damages of the other Party. As to Maintenance Services, Customer's sole and
exclusive remedy is that KDA shall promptly repair, replace or re- perform the non-
conforming services.
12
SIGNED:
City of EI Segundo
Signature:
Kyocera Document Solutions America, Inc.
Signature:
Name: Marc Theaman
Title: VP of National Accounts
Date: March 20, 2013
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440 4
EXHIBIT A
Pricing & Configurations
FS-3640MFP
IF-310+
Streem
42 P.P.M. A4 Monochrome MFP 4 in
1 model (copy, print, scan,fax)
500 Sheet Paper Feeder (Max. 3
optional PF-310+'s)
Streem Fax Integration
42 P.P.M. A4 Monochrome MFP 4
.
. ................
. . ................. $ 0.0066
N/A
0.0070
=11"'101111'
NI
in 1 model (copy, print, scan fax)
2,072.0
0.0066
MISS
I
'I
TASKalfa4550ci (Color)
45/45 C.P.M. Digital A3 Color MFP
.......... —
TASKalfa3550cl (Color)
35/35 C.P.M. Digital A3 Color MFP
$ 0.0455
0.0455
TASKaIfa3550c! (B&W)
0.0070
TASKaIfa3550c1
35/35 C.P.M. A3 Color MFP
Dual can Document Processor
(AK -730 is pre-inistalled)
DP-771
(DSDP)
' "h
N/A
1 , i� 66 S eet Staple Finisher-
DF-770
(Requires AK-730)
N/A
PF-740
15 00 - Sheet x 2 Drawers
N/A
Surge ProteSta.r.", . . . . . .. .......... . . ...........
Surge Protector
. .........
Streem
Streem Fax Integration
BF-730 . ... . ...............
DF-790
"Illy,
35/35 C.P.M. Digital A3 Color MFP
$ 8,744.11
0.0070
=11"'101111'
NI
//7L7 7, M11
/0
F,
MINE,
MISS
I
'I
TASKalfa4550ci (Color)
45/45 C.P.M. Digital A3 Color MFP
.......... —
. ...............
$ 0.0455
TASKaIfa455OcI (B&W)
"fkSKalfaOSOcI(AK)
45/45 C.P.M. Digital A3 Color MFP
$ 0.0070
(B&W
45/45 C.P.M. Digital A3 Color MFP
Color)
(AK -730 is pre-inistalled)
N/A
Dual Scan Document Processor
(DSDP)
............ . ..........
N/A
DF-790 . . . ............................
4,000 Sheet Staple Finisher
N/A
Booklet Folder and TO Folding —for
..................
BF-730 . ... . ...............
DF-790
. .....
N/A
PH 7A
Punch Unit for DF-770 & DF-790
N/A
1,500 Sheet x 2 Drawers ........ ..........
.....
...
N/A
Surge Protector . ..... . ...... . .
Surge Protector
- ----------------
....... .. . .....
— --------- — ------
Streem
Streem Fax Integration
45/45 C.P.M. Digital A3 Color MFP
(AK -730 is pre-installed)
$ 10,682.11
11 "1 Wil", ON JAT
ry I,, I
711,
I YYlllllT, //l/l//
. , 1
TASKalfa755Oci (Color)
..........
75/65 C.P.M. Digital A3 Color MFP
0.0455
TASKAWSSOci (B&W)
75/65 C.P.M. Digital A3 Color MFP
$ 0.0060
TASKaIfa7550cI (B&W /Color-)
75/65 C.P.M. Digital A3 Color MFP
N/A
DF-790
4,000 Sheet Staple Finisher
N/A
PH-7A
Punch Unit for DF-770 & DF-790
N/A
Booklet Folder and Tri Folding for
Br-730
DF-790
N/A
PF-740 ] 1,500 Sheet x 2 Drawers N/A
. ...... . . . ...
14
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17
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18
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20
�'
EXHIBIT B
Contract Language Changes
Item 7 - Purchase Price Guarantee:
Kyocera Document Solutions agrees to a Price Guarantee for the period of the contract (60 Mo) for
current models and replacement models.
Item 9 - Three Year Performance Guarantee:
Kyocera Document Solutions agrees to extend the performance guarantee for years 4 & 5 of the contract.
Kyocera agree to a replacement unit in the case of complete failure that is equal or greater in
configuration and has less than the meter reading the unit being replaced.
Item 12 — Maintenance Response Times:
Kyocera guarantees an average 2 -4 Hour Response Time for technical issues on your equipment fleet. If
Kyocera does not meet the terms of 4 hours or less for two consecutive quarters (6 Months) for service
response times, Kyocera agree to compensate the City of El Segundo for 10% of the service portion of the
billing for that time period.
SIGNED:
City of El Segundo Kyocera Document Solutions America, Inc.
Sipure: Signature:
Dame:
r
„..,gyp �' .,,
Name: Marc Theaman
Title: VP of National Accounts
Date: March 20, 2013
jt)Ur „ifl),Ji X1 1 '�Y J,ijAJa5 —It i y 1' 1 21
4114:1N. mo
Streem Fax Server Integration
Kyocera agrees to provide Streem Fax Server Integration for all devices under this contract. Devices and
pricing included in this agreement includes Streem Integration built into the cost for each device.
Included In Streem Offering:
Integration Modules
Device License
5 Year Maintenance
Remote Install /Testing
SIGNED:
City of El Segundo
Kyocera Document Solutions America, Inc.
Signature:
Name: Marc Theaman
Title: VP of National Accounts
Date: March 20, 2013
22