CONTRACT 5136 Professional Services Agreement CLOSEDAgreement No. 5136
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
AKM CONSULTING ENGINEERS
This AGREEMENT is entered into this 23rd day of May 2016, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and AKM
CONSULTING ENGINEERS, a CORPORATION ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed FIFTY -FIVE THOUSAND, SEVENTY dollars ($55,070.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
Agreement No. 5136
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ("Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C, Payments over $25,000 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has;
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
-2-
Agreement No. 5136
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from June 1, 2016 to December 31, 2016.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work; Budget; and Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
-3-
Agreement No. 5136
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
-4-
Agreement No. 5136
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
-5-
Agreement No. 5136
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
yp of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
-6-
Agreement No. 5136
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO -CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
-7-
Agreement No. 5136
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
AKM CONSULTING ENGINEERS
553 Wald
Irvine, CA 92618
Attention: Emin Kayiran
949 - 753 -7333
ekayiran @akmce
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Stephanie Katsouleas
310 -524 -2356
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
-8-
Agreement No. 5136
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
-9-
Agreement No. 5136
[Signatures on next page]
-10-
Agreement No. 5136
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
AY1713 T:
Tr�, y Clem
y
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
David -V —H.—King,
Assistant City Attorney
Insurance Reviewed By ex.A .
-11-
eki Kayiran, Preside
�w
A �A
KM Consulting Eri President
Taxpayer ID No
Agreement No. 5136
EXHIBIT A
Agreement No. 5136
AKM Consulting Engineers is pleased to submit this proposal to provide construction inspection
services for the subject project in response to your request for proposal dated March 31, 2016, and
Addendum 1 dated April 7, 2016. Based upon our review of the plans and specifications, our experience
with similar work, our previous experience working with the City of El Segundo staff, and our
knowledge of sewer design and construction, we have assembled a Project Team with extensive
experience and expertise in sewer improvements. Our proposed Project Manager and Construction
Inspector are full time AKM employees, who regularly work on projects similar to the Sewer Main
Improvements on Illinois, Indiana, Mariposa, and Pine Project. They will provide the City of El Segundo
with outstanding support, expertise, and advice over the duration of the proposed work.
The Project Team will be under the overall direction of Mr. Emin Kayiran, CPII, who will serve as the
Project Manager. Mr. Emin Kayiran has over a decade of inspection and construction management
experience and has served as a Construction Manager for numerous sewer replacement projects
including the City of El Segundo's Sewer Main Repair Project (PW 13 -24).
The Construction Inspector will be Mr. Rory Harnisch, PE. Mr. Harnisch has significant experience in
engineering design, construction, construction management and observation. He recently served in a
similar capacity for the City of El Segundo during the construction of the Sewer Main Repair Project
(PW 13 -24).
AKM has read and agrees to execute the City- Consultant agreement. We do not propose any changes to
the Agreement. AKM is willing to provide necessary proof of insurance stated in the agreement. Finally,
AKM is able to obtain the required City of El Segundo business license. Included as an Appendix, is a
copy of a Daily Report from a previous job, as requested in the RFP.
We appreciate the opportunity to submit our proposal and look forward to being of service to the City
of El Segundo. Should you have any questions regarding the contents of our proposal or require any
additional information, please do not hesitate to contact the undersigned.
Very truly yours,
AKM Con tilting E in t
Emin Kayiran
AKM Proposabl6 -1029 CL -1
�:4 wlMAyw��'��mrR i9„
April 7, 2016
Agreement No. 5136
I:113-1) Biel 11816jele I
to
REQUEST FOR PROPOSAL (RFP) 16 -01
for
CONSTRUCTION INSPECTION SERVICES FOR THE
SEWER MAIN IMPROVEMENTS PROJECT AT
ILLINOIS, INDIANA, MARIPOSA, AND PINE, PW 15 -01
ATTENTION PROSPECTIVE CONSULTANTS:
The following additions, modifications, and clarifications to the request for proposal shall
be included in, and become a part of, any contract which may be executed for the above
project in the City of El Segundo:
1. The proposal due date and time has been changed to April 14, 2016, at 6:00
pm.
2. See attached supplement page.
As evidence that the CONSULTANT/BIDDER has read this Addendum, the
CONSULTANT/13IDDER must acknowledge same in the space provided below and
submit this Addendum with the Proposal. Failure to provide such acknowledgement shall
render the proposal as non -rc pons "ve and subject to rejection.
Signature: --° Date: 4/14/2016
Print Company Name: AKM Consulting Engineers
Page 1 of 1
350 Main Street, El Segundo, CA 90245 -3895 (310) 524 -2300 Fax (310) 640 -0489
�4
O
Cover Letter
1 Scope of Work
2 Project Team
3 Project Experience
4 Fee
Appendix - Sample Daily Report
** Fee proposal under separate envelope
AKM Propasab16 -1029 roc -f/
'Project Understanding I
The Sewer Main Improvements on Mariposa, Illinois, Pine and Indiana Project will consists of the
removal and replacement of 2,132 feet of existing 8 -inch VCP, the removal of 250 feet of existing VCP
sewer main and replacement with 10 -inch VCP sewer main, concrete encasements removals, new
concrete encasement of the new sewer main, asphalt concrete trench repairs, and Type II slurry seal.
The project will impact a residential (mostly multi- family) area. However it is noted that the project
limits are adjacent to commercial and retail businesses and the proposed alignment on Mariposa is
within close proximity to the Center Street Elementary School. Keeping residents, business owners,
and the public apprised of the progress of the project will be critical during construction. The
Construction Management Team must actively participate and partner with the City to keep the
impacted public well informed while simultaneously ensuring that the project is constructed in strict
accordance with the Contract Documents.
For the Project to be successful, detailed and timely attention must be given to the key issues unique to
the project. Not addressing the key issues promptly could potentially derail an otherwise successful
project. Our approach for successfully completing the Project involves promptly addressing the key
project issues. Based on our understanding of the project requirements, our previous experience with
similar projects for the City of El Segundo and review of all available project information, the proposed
AKM Construction Management Team has identified the following key issues:
Construction inconvenience to the public
Construction completion time
In construction, time is always of the essence. Due to the potential impacts to the public and close
proximity to residences and commercial and retail businesses, there is an even greater need for
completing the work within the allotted contract duration. Additionally, the longer the project extends,
the greater the burden is to the public, increasing complaints, and overall dissatisfaction. Projects
AKM Propoba ,16 -1029 1 -1 ARM
which overrun the schedule also tend to result in a higher overall cost when finally completed and
could lead to Contractor delay claims.
What are evident in the paragraphs above are the interrelationships of the key project issues. A direct
effect of one of the issues results in an unintended consequence to the others. As the City's
Construction Management Consultant, AKM will effectively, promptly, and proactively monitor and
manage these issues for the entire duration of our services on the project. Our methodology for
handling the above identified issues is described in the paragraphs below.
A Commitment to Documentation
AKM takes great pride in our project document control, believing that effectively managing project
documents reduces our client's risk, can help avoid and resolve project disputes, improves project
lifecycles, and promotes contractor accountability. We will keep project documentation in strict
accordance with the project requirements. Such diligence is a representation to involved parties, and
utilities, that prudent project management and administration is being implemented. Project
documents will be ready for review and /or audit anytime one is mandated or requested. Our
commitment to documentation will also allow the Construction Inspector to verify that all required
submittals, schedule updates, and red line drawings are being submitted in a timely manner by the
Contractor so that construction progresses as planned.
Be Responsive
Capital improvement construction projects are a dynamic and ever evolving endeavor. Circumstances
can change without warning and as previously mentioned, time is always of the essence. It is therefore
a hallmark of AKM to be extremely responsive to the Contractor, City, permitting agencies, utilities, as
well as any other project stakeholders. We are committed to the project day and night; the project does
not end for us at 5:00 PM. AKM will diligently and expeditiously respond to project participants,
transmit necessary information, and coordinate between various project participants when necessary.
Our commitment to be as responsive as possible will aid in avoiding delays, as well as maintaining good
project relationships with all involved parties.
Communicate Early and Often
AKM understands that it is part of a team that includes the Contractor, the City, permitting agencies,
utility owners, as well as nearby businesses and residents sharing in the common goal of project
completion on time and within budget. Communications will begin from the commencement of the
project, during preconstruction activities, and continue through completion. Coordination and
cooperation amongst project participants is best achieved when relationships founded on open
communication are established. Such communications will allow AKM to most effectively deal with
problems identified with the schedule, delays, utility conflicts, addressing public concerns related to
construction and working with the utility agencies.
Diligently Pursue. Project Comp_ letion
A lagging or drawn out project completion period can create a perception that an otherwise successful
project is not successful. Project closeout within the schedule is of the utmost importance to AKM. We
will diligently pursue all completion activities including collection of all final compliance paperwork
from the Contractor, final payment quantities, completion of as -built record drawings, final guarantees,
warrantees, monument reestablishment records and final lien releases. Our diligence will help ensure
that the project comes to an expeditious closure, that permit requirements are met and closed out
within the time limits specified, that the project presents no further burden to the public and adjacent
C
AXM Proposa.L16 -1029 1 -2
e
businesses and residences, and that the proposed facilities turned over to the City for beneficial use are
of the highest quality, and are properly tested to function as intended by the design.
Scope of Work,
B. AKM will schedule a pre - construction conference. The meeting will be attended by representatives
of the City of El Segundo, AKM, the Contractor, and all other project stakeholders such as local
authorities including police and fire departments, other affected utility/facility owner's personnel,
affected community members such as residents and the nearby business owners and any other
regulatory agency having jurisdiction over the project. The meeting will review the project
objectives, introduce key personnel for the City, AKM, Contractor and define their roles on the
project, discuss the Contractor's initial CPM Construction Schedule; review labor compliance
requirements, progress payment procedures, and project record keeping; establish project lines of
communication, appropriate project site conduct, and other project procedures; and discuss public
relations concerns and procedures including required Public Notices. Potential utility and traffic
safety problems shall be discussed. A written record of attendance and detailed meeting minutes of
items discussed will be prepared and distributed to all attendees by AKM. AKM will distribute a
draft copy of the pre - construction meeting minutes to the City for initial review and comment prior
to distributing the draft minutes to the other attendees for comment. After incorporating all
comments, AKM will distribute a final copy of the pre - construction meeting minutes.
C. AKM will develop a Construction Management Plan (CMP) which will identify specific construction
administration procedures in consultation with the City, and memorialize these procedures. The
purpose of the plan will be to identify project participant roles, establish procedures and lines of
communication, and serve as a tool to measure the final success of the project at large. Creating a
written commitment of how the project will be managed and coordinated among the various
project participants will support the efficient management of the overall project. The plan will
include the following elements:
• The CMP will establish the project structure identifying and defining the roles of key protect
team members for the City, AKM, and the Contractor. Contact information for all key team
members will be provided. The CMP will also establish a project hierarchy of authority and
procedures for communication between the project participants.
• The CMP will describe the document control procedures for and provide all forms that are
to be used on the project, including RFI and submittal tracking logs, meeting minutes, daily
inspection and special inspection forms tailored to the specific needs of each particular
project. This will include required forms provided by other agencies if and when applicable.
AYM Prcposa.L 16 —1029 1 -3
is
°try
The CMP will define project meeting procedures, agenda formats, documentation
requirements for meetings, the type of meetings to be held, frequency of meetings,
procedures for distributing meeting minuets and locations of meetings.
B. In an effort to define and review existing construction issues, as well as coordinate project
elements, AKM will schedule weekly construction progress meetings. Attendees will typically
include key representatives from the City of El Segundo, AKM, the Contractor and other agencies
having jurisdiction over the project. The Construction Inspector shall attend regularly scheduled
construction progress meetings. We anticipate that the Project Manager will attend the meetings
bi- weekly. The following are typical items that are addressed during meetings: Work completed
during the previous 2 weeks, overall schedule review, submittal status, schedule of work for the
next two weeks, future items requiring coordination, RFI status, as -built drawing maintenance,
progress payments, contract change orders, materials and equipment delivered, site maintenance
and safety, neighboring property owner comments and concerns, and Contractor performance
relative to project schedule, cost, and frequency of non - compliance notices and /or corrective
work. AKM may schedule special meetings with the Contractor in addition to the progress
meetings in order to address issues resulting from Contractor's deficiencies.
AKM P roposab16 -1029 1 -4
C. All requests for information or clarification of interpretations, meaning and intent of the project
Contract Documents will be forwarded to City. When verbal requests are communicated to AKM
in the field, AKM will notify the City representative of the request, and note the request in the
daily report for record. If work cannot continue in a particular location until the RFI is resolved,
AKM will coordinate with the Contractor and City representative to reschedule other construction
activities to occur during the waiting period if possible. AKM will review all RFI's and provide
comments and recommendations for response and action to the City.
D. AKM will maintain a project submittal register to track each submittal and identify the date the
submittal was received by AKM, the date it was transmitted to the City and the design engineer (if
applicable) for review, the date the submittal comments are due back to the Contractor, the date
the submittal was returned to the Contractor and the noted status of the submittal (for example:
no exceptions taken, revise and resubmit, make corrections noted or submit specified items). The
submittal register will also track each re- submittal as noted above when re- submittal for an item
is required. AKM review all submittals and provide comments and recommendations to the City.
AKM will distribute final comments back to the Contractor as well as the final submittals.
E. The Construction Inspector will review the completed work quantities on a monthly basis with
the Contractor's Field Superintendent and /or Project Manager at the project site. AKM will
review the Contractor's updated as -built drawings at this time. The Contractor will then submit a
progress payment request on a form acceptable to the City to AKM for approval, including any
and all required paperwork. AKM will review the payment request for accuracy and
completeness and review any other required paperwork such as certified payroll reports,
statements of compliance and updated progress schedules. If AKM discovers errors, the
Contractor will be notified for corrections. Once the payment request and all required paperwork
are correct, AKM will forward them to the City with a statement of AKM's recommendation for
payment.
F. Inspection of the work will be provided to ascertain that the work is done in accordance with the
requirements of the Contract Documents, and permits.
A dated photographic log will be kept by the Construction Inspector during the prosecution of the
project. Time stamped and dated photographs will be included in the daily report with
descriptive captions of each photograph. All project photographs will be stored electronically on
a DVD, saved with descriptive file names and date taken for easy identification. They will be
submitted to the City weekly, or any other duration desired by the City.
H. AKM will verify that the Contractor has notified all affected utilities for the project. This will entail
verifying that the Contractor has contacted Dig Alert and that all utilities have clearly marked the
location of their facilities. AKM will not permit the Contractor to begin construction activities
prior to all affected utilities being notified.
I. When the Construction Inspector determines the Contractor's work in progress or completed
work to be deficient and not in conformance with the contract requirements, or that the
Contractor has refused to comply with the Contract, a non - compliance notice will be issued. The
Contractor's Field Superintendent will immediately be verbally notified of the non - compliance
and the requirement for corrective action to be taken. AKM will follow up with a written notice,
on a form acceptable to the City, sent to the Contractor's address on record. The form will
reference the date and time the non - compliance was determined, the name of the Field
Superintendent who was notified, sections of the project specifications and /or pages of the plans
that substantiate the non - compliance, a thorough description of the non - compliance, how the
AKM Propt 16 -1029 1-5
work was determined to be non - compliant (inspection, testing, or other means), the estimated
value of the non - complying work and if the work is defective and is to be repaired /corrected or if
the work is rejected and must be removed and replaced with work complying with the plans,
specifications and all applicable regulations. The form will be signed and dated by the
Construction Inspector and sent to the Contractor via regular mail. An electronic PDF copy will
also be immediately transmitted to the Contractor via email. The form will contain a signature
block for the Contractor to sign, date and send back to AKM to acknowledge receipt.
AKM will coordinate with the City's geotechnical consultant for geotechnical and field materials
sampling and testing, including aggregate base, soil, fill material, asphalt concrete sampling and
testing; soil, aggregate base, and asphalt compaction testing through a qualified subconsultant.
The Construction Inspector will coordinate with the consultant to schedule materials testing and
sampling as necessary during construction.
K. Daily reports will be created by the Construction Inspector for each day on the project. The daily
report will contain a written summary of work completed and all construction activities occurring
at the site. The summary will contain specific times and durations that work or events occurred.
The daily report will also document weather conditions; drawing, specification and stationing
references for work completed; traffic control measures taken by the Contractor; quantity of
materials used; quantity of materials not used yet stored on site; equipment on site and whether
the equipment was used; time that equipment was used on the project; and the names, labor
classifications, and hours worked for all Contractor Employees including subcontractors. Detailed
descriptions will be provided to document any conversations with the Contractor's Field
Superintendent or other Contractor Personnel, information given to the Contractor, non-
compliance notices issued, any construction issues identified by the Contractor, and any visitors to
the project site and their purpose for being there.
The Construction Inspector will make notations in the daily report regarding the safety measures
employed by the Contractor; any safety concerns, violations, or deficiencies noticed; and action
taken by the Contractor to correct them.
The daily report will also contain notations regarding potential conflicts that may result in a
request by the Contractor for a contract change order. If no issue or conflict is discovered for a
particular day, the Inspector will note that in the report
Time noted and dated photographs of construction activities will be included in the daily report
Sketches, drawings, or details will be prepared by the Construction Inspector as necessary to
explain and document daily construction activities, and will be included in the daily report.
Daily reports will be completed the same day the inspections were conducted to ensure the
accuracy and completeness of the report. Signed copies of the report will be transmitted to the
City weekly on a thumb drive or at any other frequency desired by the City.
The Construction Inspector will make daily observations at the project site to verify compliance
with the City's NPDES permits and requirements, SWPPP plans and all other local, state, and
federal laws and regulations. When non - compliance is determined, the Contractor will be issued
a non - compliance notice.
M. The Construction Inspector will continually monitor that the Contractor is keeping accurate
record as -built drawings reflecting the actual locations, materials, quantities and dimensions of
the work constructed including differences resulting from shop drawing revisions, and change
order modifications. The Construction Inspector will also maintain a record set of as -built
AKM Propasa.L 16 -1029 1 -6
drawings and immediately update the drawings as soon as any variances are known. At the
conclusion of each project working month, or at another frequency desired by the City, the
Construction Inspector will review the Contractor's as -built drawings to verify that all variations
from the original contract drawings have been accurately recorded. Following completion of the
project, the final as -built drawings will be reviewed and when determined to be complete, will be
transmitted to the City for review and /or approval. AKM will provide final as -built drawings to
the design engineer for production of mylars and final electronic documents.
N. During the course of the project AKM will interpret and enforce the requirements of the Contract
Documents. The Construction Inspector will preemptively monitor for potential conflicts that
may result in a contract change order. Daily notations of any conflicts observed or potential
contract change orders will be made in the daily reports noting the time of a dispute, time of
notification by the Contractor and of any action taken by the Inspector. Detailed accounts of any
disputes with the Contractor relating to the project scope of work will also be documented in the
daily report. AKM will immediately notify the City in writing when a conflict, dispute, design
problem and /or potential contract change order arises. Contract change order proposals and /or
claims will be received by the Construction Inspector and reviewed for merit and reasonableness
of cost. The change order or claim will be forwarded to the City for review and comment. AKM
will also prepare a written justification for the contract change order or recommendations for
claim resolution including a schedule impact analysis, cost estimate, a detailed description of the
extra work, background information surrounding the issue, resolution alternatives and
recommendations for action by the City. AKM will maintain cost accounting records on
authorized work performed under unit costs, actual cost for labor and materials, and other
required basis for accounting records. AKM will not authorize any extra work or change order
without conference with and prior written approval by the City.
A. Once AKM determines the project has reached completion and are notified the same by the
Contractor, the City will be notified and a final inspection /walk through will be recommended. It
is anticipated that the final inspection /walk through will include City Engineering staff, City
maintenance staff, the AKM Inspector and the design engineer.
B. Based on the findings and results of the final inspection /walk through, AKM will develop a punch
list of work to be completed and /or corrected. When the punch list is submitted to the
Contractor, AKM will obtain the Contractor's schedule for completing the punch list. AKM will
conduct inspections based on the Contractor's punch list completion schedule and verify that all
items are complete.
C. During project closeout, AKM will obtain from the Contractor any and all required guarantees,
certifications, affidavits, warrantees, and other documents required by the project's Contract
Documents. AKM will review the documents to verify that they are complete and accurate. AKM
will notify the Contractor of incomplete or inaccurate documents and obtain revisions. Once
complete, AKM will transmit all of the documentation described above to the City.
When AKM has ascertained that all work under contract has been completed and that the
Contractor has fulfilled each and every aspect of the contract, AKM will review and recommend
payment to the City of the Contractor's final payment and release of retention funds.
Following the processing of the Contractor's final payment, AKM will transmit all original project
documents and electronic copies to the City.
AKM Proposal, 16 -1029 1 -7
The key to successful completion of the work for
the City of Cypress will be the Construction
Manager /Field Engineer. He will be responsible
for day -to -day communications with the
Contractor, and in many ways, his effectiveness
will dictate how efficiently the project is
completed. The position requires a person who
is knowledgeable of the project's plans and
specifications; possesses excellent
communications skills, is confident, and capable
of exercising basic fairness when confronted with
CITY OF EL SEGUNDO
Emm Kayiran, CPU
AKM Consulting Engineers (Irvine, CA )
AXM Proposat, 16 -102 9 _
a
I
` 1
EMINKAYIRAN, CPII
I Mr. Emin Kayiran, CPII, who has been a Construction Manager
Project Role: Project Manager
and an Inspector with AKM for over a decade, has a broad
Registration: APWA Certified
background in construction management, inspection, and
Public Infrastructure Inspector
scheduling. Mr. Kayiran's experience includes management and
Education: Civil Engineering
inspection of pipelines; street improvements including traffic
Studies - Civil
striping; rehabilitation and slurry seal; pump and lift stations;
Engineering /Construction
treatment facilities; wells; reservoirs; concrete structures;
Management, California State
protective coatings and linings; electrical, control and SCADA
University Long Beach, Bachelor
systems; management of hazardous materials removal; shoring
of Science - Business
systems; dewatering; and ground settlement monitoring.
Administration, University of
Additionally, Mr. Kayiran has provided shop drawing review,
Arizona
claims management, cost control, change order preparation,
Years of Experience: 11
change order negotiation, startup testing and inspections,
Years with AKM: 11
warrantee inspections, warrantee work coordination with
contractors, utility coordination and constructability review
services to municipal agencies.
RORYHARNISCH, PE
Mr. Harnisch has seven years of experience in public works
Project Role: Inspector
infrastructure engineering and construction projects. He began
Registration: Registered Civil
his career working for a successful and established construction
Engineer CA C83423, OSHA 10
company prior to joining AKM. Mr. Harnisch has served as both a
Hour Construction Industry
Project Engineer and Resident Engineer during the construction
Certification
of large -scale capital improvement projects. Mr. Harnisch has
Education: B.S. Civil Engineering,
gained an invaluable depth of experience working for both a
California State Polytechnic
Construction Contractor and now an Engineering Firm as a
University Pomona
Resident Engineer representing public project owner interests.
Years of Experience: 7
Years with AKM: 1
AKM f ropoxaLl6 -1029 2 -2 R1002
Mr. Kayiran, an AKM Construction Manager /Inspector, has a broad
background in construction scheduling, management, and
"",mm „ , ,, inspection. His background includes management and inspection of
the construction of pipelines, pump stations, treatment facilities,
reservoirs, precast and cast -in -place concrete structures, protective
Mr. Emin qi ayiran, coating and linings, electrical control systems, instrumentation,
CPii cathodic protection; SCADA integration, the management of
Project Role: Project hazardous materials removal, dewatering, shoring systems, ground
Manager settlement monitoring, and street improvements. Mr. Kayiran's
Professional related reject ex erience includes:
Education:
B.S. in Business ■ Sewer Main Repairs 2015 for the City of El Segundo -
Administration; Finance Construction Manager for the project which involved sanitary sewer
and Entrepreneurship, main repairs on various streets in the City limits. Specific work items
University of Arizona, consist of the construction of 3,600 lineal feet of new VCP sewer line
Tucson; Civil Engineering ranging from 8 -inch to 15 inch in size, the construction of two new
Studies, Civil Engineering/ manholes, pre and post CCTV inspection of the sewer lines, terminal
Construction Management; cleanout structures, sewer flow bypass pumping, traffic control, and
Cal State University, Long permanent street and alley resurfacing including full depth
Beach replacements, grind and overlay and slurryseal in selected areas.
Years of Experience. 11 . Sewer Improvements at Valley View and Orange Avenue for
Years with AKM: 11 the City of Cypress - Construction Manager for the project which
entailed the construction of a new 48 -inch City owned drop
manhole over an existing 10 -inch VCP gravity sewer line, replacement of VCP gravity sewer upstream
and downstream of the new manhole, a new sewer clean -out, a new 84 -inch T -lock lined manhole
over an existing 51 -inch trunk sewer owned by Orange County Sanitation District (OCSD), a 10 -inch
VCP connection between the new 48 -inch drop manhole and the new 84 -inch OCSD manhole,
reestablishment of trees and irrigation lines within the raised concrete median on Valley View Street,
reconstruction of the stamped concrete median within the limits of work, as well as full depth
reconstruction of the asphalt concrete paving and restriping of the street within the limits of work.
Project challenges included completing the project within the allotted contract time as the work area
was within a few hundred feet of Cypress High School which was due to begin the fall semester the
next work day following the project completion date, and coordination with OCSD staff for periodic
and final testing /inspection of the new 84 -inch manhole.
Sewer Rehabilitation at Various Locations Project for the City of Cypress - Construction and
Project Manager for the project involving the replacement of approximately 2,700 LF of VCP gravity
sewer line ranging from 8 -inch to 12 -inch in size. The project also involves the installation of 378 LF
of folded and re- formed lining, in -line pressure grouting, injection grouting of manholes,
epoxy /polyurethane lining of 4 manholes and construction of 1 new manhole. Additionally required
is installation of a sewer bypass system during the work, dewatering and settlement monitoring,
traffic control, and asphalt concrete paving repair of the trenched areas.
Sewer Improvements at Fred Drive for the City of Cypress - Construction Manager and Resident
Engineer for the project which involved removal of approximately 45 LF of 8 -inch capacity deficient
VCP and replacement with 10 -inch VCP and re- channelization of two (2) existing manholes. Also
included was a tie -in to an existing 51 -inch Orange County Sanitation District (OCSD) RCP trunk
sewer at an 84 -inch OCSD manhole. The work required the installation of a new PVC gas flap and
fIKM Propo-aa7,16 -102 9 2-3
FUM-0
repairs to the PVC lining within the existing OCSD manhole. Close coordinating with OCSD was
required to ensure OCSD safety requirements were met while the Contractor's forces were working
within the 84 -inch manhole and that the work was completed in accordance with OCSD standards.
Forcemain Improvements for the Rocky Point and Paseo del Mar Pump Stations for the City of
Palos Verdes Estates - Construction Manager - AKM provided construction management and
inspection services during construction of the project which included two separate forcemain
alignments, Rock Point and Paseo Del Mar. The Rocky Point alignment included 2,550 lineal feet of 6-
inch buried ductile iron pipe, 950 lineal feet of 8 -inch PVC gravity pipe, and 75 lineal feet of 6 -inch
PVC C900 forcemain. The Paseo Del Mar Alignment included 1,950 lineal feet of 6 -inch buried ductile
iron pipe. The project also included the construction of four (4) manholes, the recoating of four (4)
existing manholes with an epoxy /polyurethane coating, traffic control, repaving of the effected
streets, slurry sealing of the streets from curb to curb and utility coordination. We also assisted the
City with responses to resident inquiries and complaints regarding the project.
• ■
Tiffany Sewage Pump Station for the Garden Grove Sanitation District - Construction
Manager /Resident Engineer for the project including the replacement of the existing wet well /dry
well facility with a new submersible pump station, including a large T -lock lined wet well for
emergency storage, and an emergency generator. The project also involved the installation of a new
forcemain, connection to the existing forcemain, new T -lock lined manholes and gravity sewer lines,
an odor control system, a bypass pumping system, rehabilitation of existing manholes with
epoxy /polyurethane lining, a dewatering system, and implementation of a ground settlement
monitoring program.
• Sewage Pump Station No. 35 Phase 1 & 2 for City of Seal Beach - Resident Engineer for the
project which involved upgrading of the existing sewage pump station with three (3) new pumps,
piping and electrical systems. The work included bypass pumping during construction for the
replacement of the pumps, piping and valves which included a line stop installed on the existing 16-
inch ductile iron forcemain; removal and replacement of a section of the existing ductile iron
forcemain; three 75 -hp, 1,500 -gpm, VFD operated pumps and motors; valves and piping; relining of
the wet well screening vault with an epoxy /polyurethane system; electrical, controls; telemetry
system, switchgear; and yard paving.
• Partridge Lift Station and Thunderbird Sewer Project for the Garden Grove Sanitary District -
Alternate Resident Engineer providing special inspections and contract management services for the
project which included a dual 120 gpm capacity submersible pumps, a 4 -inch forcemain extending to
Garden Grove Boulevard, and the tributary sewer system within a mobile home park. The project
required dewatering and settlement monitoring during excavation and dewatering activities.
• First Street Sewage Pump Station for the City of Seal Beach - Construction Manager and Resident
Engineer for the project which upgraded the existing pump station with two new 120 gpm
submersible pumps, motors, electrical system, control panel, a valve vault with new valves and
piping, bypass pumping, relining of the wet well with an epoxy /polyurethane lining, electrical,
controls, telemetry system and integration with the City's SCADA system.
La Floresta Sewer Pump Station for the City of Brea - Performed 3rd party constructability review
of a new pump station and gravity sewer pipelines designed for a new development in the City by the
developer's engineer. The review included identifying conflicts, risks, errors, omissions, and
,w assessment of general feasibility of the design, confirmed materials and equipment, lead times,
AKM P roposat,16 -1029 2 -4
jurn
assessments of project duration, the engineer's estimate, traffic impacts and evaluated project site
logistics and constraints.
• Lift Station No. 3 Replacement Project for the City of Alhambra - Performed constructability
review of the plans and specifications and provided change order, claims review and construction
schedule review during construction for the project which involved constructing a new 25 -foot deep
submersible sewage pump station within 15 -feet of an existing apartment building, and abandoning
the existing wet well - drywell pump station under the travel lanes of the I -10 Freeway. The review
included analyzing the feasibility of the complex 10 phase sequencing plan as well as an evaluation of
sewer bypassing for each phase.
• Rocky Point Sewer Pump Station for the City of Palos Verdes Estates - Conducted a
constructability review of the plans and specifications for the project which upgraded an existing
duplex wet well - dry well sewer lift station with new pumps, motors, valves, piping, ventilation, odor
control, electrical and controls; recoating of the wet well with an epoxy /polyurethane system, and a
new emergency storage facility. The project included an extensive bypass operation during the
construction.
Paseo Del Mar Sewer Pump Station for the City of Palos Verdes Estates - Conducted a
constructability review of the plans and specifications for the duplex wet well sewer lift station. The
project included a new 35 -foot deep x 8' diameter wet well, a precast concrete mechanical valve vault
with an underground electrical vault. The review included identifying conflicts, risks, errors,
omissions, providing recommended revisions to the project specifications, evaluating the feasibility
of the plan to convert and rehabilitate the existing dry well into an emergency storage wet well,
bypass pumping options, and pump station operation and control strategy.
AXM Proposa.7116 -1029 2 -5
C-12
Mr. Harnisch has seven years of experience in public works
JO(Z
infrastructure engineering and construction projects. He began his
career working for a successful and established construction
J
m as sir � �
company prior to joining AKM. Mr. Harnisch has served as both a
Mr. Rory Harnish, PE
Project Role. Inspector
Professional Registration
Registered Civil Engineer
California C83423; OSHA
10 Hour Construction
Industry Certification
Education:
B.S. Civil Engineering,
California State
Polytechnic University
Pomona
Years of Experience: 7
Project Engineer and Resident Engineer during the construction of
pump station, pipelines and treatment plant projects. His
experience includes CPM scheduling; estimating including take -off
quantities for concrete, valves, mechanical equipment, formwork,
pipe, pipe fitting, paving and earthwork; tendering purchase orders
and subcontract agreements; creating work packages with
superintendents, foreman, and various trades; monthly progress
payments, construction progress meetings, change order
preparation and change order evaluation, organization of project
startup activities, and as -built record keeping. Mr. Harnisch has
gained an invaluable depth of experience working for both a
Construction Contractor and now an Engineering Firm as a Resident
Engineer representing public project owner interests.
Years withAKM:1 w Sewer Main Repairs 2015 for the City of El Segundo -Resident
Engineer for the project which involved sanitary sewer main
repairs on various streets in the City limits. Specific work items
consist of the construction of 3,600 lineal feet of new VCP sewer line ranging from 8 -inch to 1S inch in
size, the construction of two new manholes, pre and post CCTV inspection of the sewer lines, terminal
cleanout structures, sewer flow bypass pumping, traffic control, and permanent street and alley
resurfacing including full depth replacements, grind and overlay and slurry seal in selected areas.
• Lift Station No. 3 Replacement Project for the City of Alhambra - Field Engineer providing
inspection during the project which consisted of constructing a new 25 -foot deep submersible
sewage pump station within 15 -feet of an existing apartment building, approximately 800 linear feet
of VCP gravity sewer and abandoning the existing wet well - drywell pump station under the travel
lanes of the 1 -10 Freeway.
• Myra Stormwater Pump Station No. 3 for the City of Cypress - Field Engineer for the project
which involved the reconstruction of an existing stormwater pump station including demolition of
the existing inlet pipeline and on site facilities, construction of a new 4.5 -foot by 4.5 -foot reinforced
concrete box (RCB) pump station inlet line, a new reinforced concrete trash rack structure, new
reinforced concrete transition and junction structures, removal of the existing pump station
equipment and the installation of a temporary bypass pumping system, a new electrical system, a
new emergency standby generator set, new pump station control panel and integration with the
City's existing SCADA system, two (2) City furnished variable frequency drives (VFDs) and two (2)
City furnished 13,500 GPM pumps; testing of the new pumps; installation of new water and gas
service lines; construction of new CMU block wall and planter; construction of new landscape and
irrigation; testing, startup and operator training. Mr. Harnisch was responsible for inspection of
final site work, startup testing activities, and closeout activities including punch list work and
compilation of final warrantees.
« Water Treatment Plant Inlet Conduit Relocation and Rapid Mix Systems - Project Manager for
work including the construction of a 13'x13' concrete box conduit connecting to existing basin inlet
channel; new rapid mix facilities, yard piping, chemical trenches; relocation of return wash water
tIKM t roposaLl6 -1029 2 -6
A(MA-11
piping and sulfuric acid feeds; modification to existing chlorine injection facilities; and grading and
fencing for an SCE switchyard
Sludge Digester Rehab at Plant 1, Fountain Valley for Orange County Sanitation District -
Project Manager for work including the construction of 12 sludge digesters (2 million gallon each) as
well as the removal and replacement of pumps, sludge piping, and electrical rooms.
Northern Region Tertiary Treatment Plant Expansion (NRTTP), Camp Pendleton - Project
Manager for work including the construction of a completely new treatment plant including:
headworks, sequence batch reactors, aerobic digesters, rapid sand filter treatment, chlorine contact
basins, and sludge drying beds. This plant is capable of treating 5mgd of sludge.
Water Conveyance Pipeline, Camp Pendleton - Project Manager for 25 miles of HDPE
electro /butt - fusion pipeline from North to South CP; 2 booster pump stations; 3 million gal DN
Tanks water reservoir.
AKM Propo16 -1029 2 -7 AN (
AKM has provided construction management, inspection, and engineering support services for the
following projects, consisting of pre - construction phase services including evaluation of bids and
recommending the lowest responsible bidder; construction phase services including pre - construction
meetings, pre- construction documentation of site and surrounding area, shop drawing reviews,
responding to RFI's, evaluating and responding to change order requests, full time inspection, bi-
weekly progress review meetings, specialty inspections, daily inspection reports including extensive
photographic documentation, monthly reports documenting the entire month's activities; and post -
construction services consisting of final inspection, punch list preparation, overseeing the completion
of the punch list, start-up services, and project close -out. All of these Southern California projects were
(or are being) completed "on schedule" within the last five years and are similar in scope and nature to
the Sewer Improvements on Illinois, Indiana, Mariposa, and Pine Improvements Project.
Sewer Main Repairs
Sewer Rehabilitation at Various Locations - City of Cypress
Contact: Mr. Doug Dancs, Community Development Director (714) 229 -6744
AKM provided construction management and inspection services for the project which consists of the
removal and reconstruction of approximately 2,113 linear feet of existing 8 -inch vitrified clay pipe
(VCP) gravity sewer line, 245 linear feet of 10 -inch VCP gravity sewer line, and 315 - linear feet of 12-
inch VCP gravity sewer line. Additionally required is the installation of 378 linear feet of folded and
reformed PVC liner, 32 linear feet of active infiltration pressure grouting, polyurethane lining of four
(4) existing manholes, injection grouting of six (6) existing manholes to halt infiltration, removal of
manhole steps in two (2) existing manholes and the construction of one (1) new manhole. The above
described work will necessitate the installation and maintenance of a sewer bypass system during the
work, dewatering and settlement monitoring, traffic control, asphalt concrete paving repair of the
trenched areas including re- striping, pre and post installation closed circuit television (CCTV)
inspection of the sewer lines to be replaced or repaired, as well as the replacement of any public
improvements damaged by the Contractor during construction.
AXM ProPoaa1, 16 -1029 3 -1 AE „
i
Sanitary Sewer System Rehabilitation Project - City of El
Segundo
Contact: Mr. Lifan Xu, Senior Civil Engineer (310) 524 -2368
AKM provided construction management and inspection
services during construction of the project. The project
consisted of removal and replacement of over 3,500 linear
feet of vitrified clay pipe (VCP) ranging in size from 6 -inch to
15 -inch, installation of 1,550 linear feet of cured -in -place
pipe liner, reconnection of existing sewer laterals along the
replaced sewers, potholing the existing utilities along the
alignment prior to construction, new asphalt concrete paving
of the trenched areas and a 2 -inch grind and cap. The
project additionally required pre -and post - construction
CCTV inspection of the lines, traffic control, as well as pipe
and manhole testing.
AKM Propobabl6 -1029 3 -2
Sanitary Sewer System Rehabilitation Project
Sewer Replacement and Rehabilitation Projects at Various
Locations - City of Alhambra
Contact: Mr. Dennis Ahlen, Deputy Director of Utilities
(626) 570 -3274
The project, which was an assigned task order from AKM's On -Call
Services Contract with the City of Alhambra, consisted of sixteen sewer
spot repair projects identified by AKM at eight (8) sites. The work
included traffic control, shoring, dewatering, excavation, sewer flow
bypassing, implementing the spot repairs, crushed rock bedding,
backfill, CCTV inspection of the sewer repairs, and temporary and
permanent asphalt concrete paving. AKM prepared design plans,
provided resident engineering /construction inspection and xu ort
services including shop drawing reviews, weekly construction
meetings, testing, preparation of a punch list, and overseeing
the completion of work
Forcemain Improvements for the Rocky Point and Paseo
del Mar Pump Stations - City of Palos Verdes Estates
Contact: Mr. Ken Rukavina, City Engineer (310) - 378 -0383
AKM provided construction management and inspection
services during construction of the project which included two
separate forcemain alignments, Rock Point and Paseo Del Mar.
The Rocky Point alignment included 2,550 lineal feet of 6 -inch
buried ductile iron pipe, 950 lineal feet of 8 -inch PVC gravity
pipe, and 75 lineal feet of 6 -inch PVC C900 forcemain. The
Paseo Del Mar Alignment included 1,950 lineal feet of 6 -inch
buried ductile iron pipe. The project also included the
construction of four (4) manholes, the recoating of four (4)
existing manholes with an epoxy /polyurethane coating, traffic
control, repaving of the effected streets, slurry sealing of the
streets from curb to curb and utility coordination. Because the
project alignment extended through a residential areas and
crossed an elementary school, close coordination with the
school district and local homeowners association was critical
during the paving operation. AKM ensured that the Contractor
kept consistent communication and updates to the public in
advance of the different phases of the paving. We also assisted
the City with responses to resident inquiries and complaints
regarding the project.
AKM • ..... i, 16 -102 9
Sewer Rehabilitation Project
Forcemain Improvements for PV8
170 ' 1 1
Our cost estimate, submitted in separate sealed envelope as requested in the RFP, reflects the
anticipated effort to complete the work based upon our understanding of the project and review of the
project's proposed scope of work for construction. The proposed services described in this proposal
will be completed on a time and materials basis, not to exceed the total amount listed in the budget
table. The estimated labor hours contained in the budget table were derived from the number of
working days provided for construction by the project Contract Documents, as well as necessary
preconstruction and post construction activities based on the overall scope of construction for this
project. The fully loaded hourly rates are pursuant to the current AKM Rate Schedule which is also
included in this Section.
AKM CONSULTING ENGINEERS
HOURLY FEE SCHEDULE
April 2016
labor Classi lcation
Hourly Rate
1. Principal
$205.00
2. Principal Engineer
$195.00
3. Project Manager
$195.00
4. Project Engineer
$185.00
5. Resident Engineer
$175.00
6. Senior Engineer
$175.00
7. Associate Engineer
$135.00
8. Financial Analyst
$100.00
9. Construction Manager
$130.00
10. Staff Engineer
$120.00
11. Resident Engineer /Inspector
$100.00
12. Assistant Engineer
$87.00
13. Senior Designer /Senior CADD
$90.00
Technician
14. Designer /CADD Technician
$85.00
15. Engineering Technician
$80.00
16. Engineering Aide
$55.00
17. Data or Word Processing
$66.00
18. Office Support
$55.00
Out of pocket expenses (blueprinting, reproduction and printing, delivery, etc.) will be invoiced at
cost plus 10 %. Subcontracted services will be marked up 10% in order to cover costs associated with
administration, coordination and management of subcontractors. Mileage will be invoiced at
$0.65 /mile. This schedule of rates is in effect until December 31, 2016, at which time it may be
adjusted.
AKM Proposab16-1029 4-1 *
Agreement No. 5136
mimsk i q
Agency: The City of El Segundo
Project: Sewer Main Repairs (PW 13 -24)
General Contractor: Lucas Builders Inc. (LBI)
Date: 10/9/2015, Friday
Time of Arrival: 8:OOAM
Weather: Sunny, 75 to 79 degrees F
Specific Work Site: W Palm Ave.
Drawing Reference: Sheet 3
Contract Day Number: 69
Contract Days Remaining: 16
General Work Inspected:
AKM Resident Engineer Rory Harnisch was on site at W Palm Ave by 8:OOAM. Project General
Contractor, Lucas Builders Inc. (LBI) was at the project site under the direction of Project
Superintendent Henry Diaz and Project Foreman Carlos Torrez to excavate, install, and backfill
Vitrified Clay Pipe (VCP) on W Palm Ave.
Work Completed:
LBI had already removed the trench plates, fence panels, and barricades from the previous day's
efforts. LBI had disconnected the temporary sewer service lateral connection (LAT) crossing at
Station (STA) 1 +32 and had begun excavation efforts using the CAT 330D excavator
(EXCAVATOR), see photo 1 below. LBI had begun backfill efforts from Station (STA) 1 +10 using
the CAT 314C excavator (SMALL EX) with a 24in sheep's foot wheel and the CAT420F
backhoe /loader (BACKHOE), see photo 2 below. LBI had the bypass pumping system (BYPASS)
operational and backup BYPASS assembled but not operational. The BYPASS would convey
sewage from the manhole (MH) at STA 1 +86 to STA 0 +00. It consisted of an inflatable pipe plug
inserted into the downstream outlet of the MH at STA 1 +86 with a 4in rigid hose connected from
the Wacker Neuson pump (model PTS4V, 4in suction and discharge) pump into the bottom of
the MH at STA 1 +86. Between the pump and the downstream MH at STA 0 +00 LBI connected
4in lay -flat hose terminating with 4in rigid hose into the downstream MH. LBI had left the flow -
through pipe (FLOW - THROUGH) in service from the previous day's work efforts.
Bypass Pumping System Efforts:
The BYPASS remained operational until 12:45PM with no issues.
Pipe Excavation /Installation Efforts:
LBI continued efforts until 10:15AM. LBI excavated up to STA 1 +50 down to approximately 12ft
from existing grade (EG) using the EXCAVATOR. LBI slid the steel trench shield (SHIELD) and
placed steel trench plates outside of them. LBI did not remove the FLOW- THROUGH nor the
�a, existing 12in sewer main.
Agreement No. 5136
Backfill Efforts:
LBI continued backfill efforts until 10:15AM. LBI backfilled from STA 1 +10 to STA 1 +20 from
approximately 10ft below EG up to 2ft below EG. LBI used the SMALL EX with a 24in sheep's
foot wheel for compaction and the 420F backhoe /loader ( BACKHOE) to push soil into the trench.
Work Site Cleanup Efforts:
LBI performed cleanup efforts from 10:30AM to 1:15PM. LBI placed native soil behind the
trench plates from STA 1 +20 to STA 1 +45 on the North and South sides using the Bobcat skid
steer loader (BOBCAT), see photo 3 below. LBI used the BACKHOE to and SMALL EX to load the
disassembled the BYPASS, placed steel trench plates over the excavation, and cleaned the street
using the BOBCAT with sweeper attachment. LBI used the BOBCAT to backfill behind the trench
plates on the North side of the trench excavation between STA 1 +10 to STA 1 +25, see photo 4
below. LBI placed fence panels with light- mounted barricades around the trench excavation
perimeter. LBI was off of W Palm Ave by 1:45PM.
LBI Supervisor Conversations:
At 8:30AM Rory met with Carlos regarding the work efforts for the day. Carlos stated LBI will
continue backfill efforts up to EG at STA 1 +25, excavate and install up to three sections of VCP,
and reconnect the LAT at STA 1 +32 temporarily.
At 1:40AM Rory met with Carlos regarding backfill efforts for the next work day. Carlos stated
LBI will begin backfill efforts by 10:OOAM.
Work Site Visitors /Phone Conversations:
From 1:15PM to 1:45PM Henry was on site to observe work efforts.
Sub - Consultants:
Ninyo &Moore Field Soils Technician Daniel Eguia on site at 8:10AM. Daniel observed
compaction efforts and performed compaction testing in the table below:
Sub- Consultants
Technician:
Daniel Eguia
Date:
10/9/2015
Location:
W Palm Ave
Test
Compliant
Start: End:
Qty: Compacted Material:
Results:
Results:
(STA) (STA)
(ea) (type)
(9'0►
(pass /fail)
Comments:
1 +10
1 1 +20
1
Native Soils
90
PASS
See the attached field daily report. Daniel was off site by 11:OOAM.
k,
Agreement No. 5136
Labor
W
Item /Task No.
Employee Name
Description
W Palm Ave
TOTAL
Remarks:
Title /Position
20
ID 20
HRS.
HRS.
Hours
8
TOTAL HRS.
Wayne Glamazua
8
1) 4in x loft rigid hose with camlock ends
8
Operator
Alex Garay
8
8
Laborer
Abel Alanis
8
8
Laborer
Alvaro Garcia
8
4in x 100ft lay -flat hose with camlock ends 6)
System (4in) + backup bypass
8
Laborer
Carlos Torrez
10in -15in flow- through Inflatable pipe plug
8
8
Laborer - Foreman
Henry Diaz
0.5
suction x 4in discharge.
0.5
Superintendent
Equipment
W
Palm
Description
Ave ID
TOTAL
Remarks:
20
HRS.
HRS.
Traffic delineators
8
8
1) 4in x loft rigid hose with camlock ends
2) 4in x 10ft rigid hose with camlock ends
3) 4in x 50ft lay -flat hose with camlock ends
4) 4in x 100ft lay -flat hose with camlock ends 5)
Bypass piping /pumping
4in x 100ft lay -flat hose with camlock ends 6)
System (4in) + backup bypass
8
8
10in -15in flow- through Inflatable pipe plug
pumping system
7) (2) Wacker Neuson pump model PT54V, 4in
suction x 4in discharge.
8) Miller MightEvac self- retracting Tripod
H ..
__ ....... ......_
_
Backup system Idle at work site
1) 3in x 10ft rigid hose with camlock ends
2) 3in x loft rigid hose with camlock ends
Bypass piping /pumping
3) 6in -10in flow- through Inflatable pipe plug
System (3in)
0
0
4) Multiquip 3QP -3TH, 3in suction x 3in discharge.
Idle all day
CAT 330D Excavator with the
36in bucket
5.5
5.5
backhoe /loader (CAT 420F)
5.5
5.5
Sullair 185 compressor
<1
........... __
._ . . ..
<1
Used to inflate the BYPASS pipe plug
Bobcat (Skid steer loader 6175)
with a street sweeper and
2
2
Used place 1/2 crushed rock and clean the
work site
it
loader attachment
Multiquip MTX -60 Wacker
0
0
Idle at work site
Wacker 280 Smooth drum
wheel roller
0
0
Idle at work site
Husqvarna FS -520 walk behind
0
0
Idle at work site
saw
11
J
3in hose, 50ft long
8
8 1
Used for moistening the soil
Agreement No. 5136
Husqvarna K760 handheld saw
0
0
Idle at work site
41430 750OW Champion
............
Generator with an electric
0
0
Idle at work site
chisel
10-
ntwheeler ldump Wk
8
8
......... .
Used to haul soils
tkstar
F -750 Dump Truck
8
8
Used to haul soils
"Journey" Trailer
8
8
Used to store equipment
Track Mounted Excavator (CAT
314C) with 24in sheep's foot
3
3
wheel
Steel Plates, 10' x 8' -2" x 1"
8
8
Rental from United Rentals. Used 15
Rental from United Rentals. Remained in the
6ft x 221t steel trench box
8
8
trench excavation
Dual -Ram Hydraulic shoring
jacks, 7' high x 8" long with
0
0
Rental from United Rentals. Idle at work site
4'x8'x1" shoring boards
Single -Ran Hydraulic shoring
0
0
Rental from United Rentals. Idle at work site
jacks, 18" high x 55 " -88" long
6ft x 12ft fence panels and
Quantity 8 fence panels and 7 barricades used
seven light mounted barricades
8
8
around trench excavation perimeter overnight
Material
item/Task No.
Item Description W Palm Ave ID 20 Remarks:
Qty TOTAL QTY
1 /2in of crushed rock bedding 0 cubic yard(s) 0 cubic yard(s) Approximate quantity
Cold mix asphalt 0 cubic yard(s) 0 cubic yard(s) Approximate quantity
15in x 8ft long VCP 0 section 0 section
Job Site Photos
Photo 1. Work performed upon AKM Field Engineer's
Arrival
Photo 2. Backfill efforts
Photo 3. Pushing native soils to backfill behind the
trench plates
Time of Departure: 1:45PM
Daily Report Prepared by.
Rory Harnisch, P.E.
Resident Engineer
AKM Consulting Engineers
Date:
Agreement No. 5136