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2016 Jun 21 - CC PACKET REVREVISED AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 21, 2016 — 5:00 PM REVISED CLOSED SESSION Changed from " 0 — to -1 — matter" for Significant exposure to litigation 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): - 1 - matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Employees Association; Executive Management (unrepresented employees); Management/Confidential (unrepresented employees) Agency Designated Representative: Steve Filarsky and City Manager Pj CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters REVISED AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 21, 2016 - 7:00 P.M. ITEMS 13 & 14 UNDER NEW BUSINESS HAVE BEEN REMOVED 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Eric Jay, St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Pirsztuk L, PRESENTATIONS a) Proclamation —Boeing Centennial b) Presentation — to Colonel Donna Turner, Los Angeles Air Force Base c) Proclamation — National Park and Recreation Month ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion Agenda by title only. Recommendation — Approval. to read all ordinances and resolutions on the B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 3011412 through 3011677 on Register No. 17 in the total amount of $1,205,923.23 and Wire Transfers from 05/23/16 through 06/12/16 in the total amount of $3,632,598.03. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Reaular Citv Council Meeting Minutes of June 7. 2016. Recommendation — Approval. 3. Consideration and possible action regarding approval of 1) an agreement to exchange Federal Surface Transportation Program (STP -L) funds with Los Angeles County Metropolitan Transportation Authority (LACMTA) local funds and 2) an agreement to exchange repurposed a federal earmark with LACTMA local funds. Fiscal Impact: $1,080,755.44 receipt of grant funding) Recommendation — 1) Authorize the City Manager to sign two agreements, each in a form approved by the City Attorney, between El Segundo and the Metropolitan Transportation Authority, for the exchange of federal funds for LACMTA local funds; 2) Alternatively, discuss and take other possible action related to this item. 4. Consideration and possible action regarding the acceptance of $47,674.00 in grant funding from the Department of Alcoholic Beverage Control (ABC). These funds will be utilized to conduct enforcement and educational operations between July 1, 2016 and June 30, 2017. (Fiscal Impact: $0.00) Recommendation — 1) Authorize the acceptance of $47,674.00 in grant funds; 2) Alternatively, discuss and take other possible action related to this item. 10 5. Consideration and possible action to approve Final Vesting Map No. 73408, a two (2) lot residential subdivision located at 1435 East Maple Avenue and 1424 East Sycamore Avenue. (Fiscal Impact: N/A Recommendation — 1) Adopt the proposed resolution, approving a Final Vesting Map No. 73408, and authorizing the Director of Planning and Building Safety to sign and record said Map; and /or 2) Alternatively, discuss and take other possible action related to this item. 6. Consideration and possible action regarding an application for a special peddling permit to sell frozen pudding from a pushcart (Applicant: Jason Kessler, Little Spoon Pudding LLC). (Fiscal Impact: ) Recommendation — 1) Approve the special permit as conditioned; and /or 2) Alternatively, take such additional, related action that may be desirable. 7. Consideration and possible action to award a standard Public Works Contract to Sialic Contracting Corporation (d.b.a Shawnan) for Pavement Resurfacing of East Imperial Highway in the City of El Segundo between Sepulveda Boulevard and Aviation Boulevard, Project No. PW 16 -10 (Fiscal Impact: $1,000,000.00) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Sialic Contracting Corporation (d.b.a., Shawnan in the amount of $842,545.00; 2) Authorize a contingency of $157,455.00 for inspection services (to be determined based on schedule) and unforeseen conditions and /or 3) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to reject all bids for construction of the Police Department and Fire Department Roof Replacement Projects. Project No. PW 15 -18. (Fiscal Impact: $450,000.00) Recommendation — 1) Reject all bids for construction of the Police Department and Fire Department Roof Replacements; and /or 2) Alternatively, discuss and take other possible action related to this item. 7 9. Consideration and possible action to authorize the City Manager to a) transfer $112,378 of funds budgeted for Fiscal Year FY 2015/16 for employee salaries and benefits to professional /technical service charges; and b) increase contract amounts with the following consultants: Tina Gall, J Lee Engineering, JAS Pacific, Inc., and Hayer Consultants, Inc. by the same amount (Fiscal Impact: $0) Recommendation — 1) Authorize the City Manager to transfer $112,378 of funds budgeted in Fiscal Year 2015/16 for the "employee salaries and benefits" budget category to the "professional /technical service charges" budget category; 2) Authorize the City Manager to amend the existing agreements with the following consultants: Tina Gall, J Lee Engineering Inc., JAS Pacific, Inc., and Hayer Consultants, Inc., to increase the respective contract amounts by a combined total amount not to exceed $112,378; and /or 3) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding approval of an amendment to the MuniTemps agreement number 4802 for temporary staffing in Finance Department / Accountant. (Fiscal Impact $24,000.00) Recommendation — 1) Authorize City Manager to execute an agreement amendment, in a form approved by the City Attorney, with MuniTemps, for additional temporary staffing. 2) Alternatively, discuss and take other possible action related to this item. E. NEW BUSINESS 11. Consideration and possible action regarding a recent request by Pacific Corporate Towers, LLC to install building identification signage at 100 North Sepulveda Boulevard; and direction to staff to prepare other necessary amendments to the El Segundo Municipal Code. Applicant: Pacific Corporate Towers, LLC. (Fiscal Impact: N/A) Recommendation — 1) Approve Pacific Corporate Towers, LLC's request to install building identification signage; 2) Direct staff to prepare necessary amendments to the El Segundo Municipal Code regarding signage; and 3) Alternatively, discuss and take other possible action related to this item. 12. Consideration and possible action to amend License Agreement #4698 and reduce the reservation fee for FY 16/17 from $3,000 to $1,500 for The El Segundo Nursery School Group to operate a non - profit pre - school at the Clubhouse Building. (Fiscal Impact: Reduction of reservation revenues of $1,500.00 in Fiscal Year 2016/17) _ Recommendation - 1) Approve or deny the request from The El Segundo Nursery School Group to reduce reservation fees as requested; 2) Alternatively discuss and take other action related to this item. 13. ITEM HAS BEEN REMOVED 14. ITEM HAS BEEN REMOVED G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER 9 K. REPORTS — CITY COUNCIL MEMBERS Mayor Pro Tern Boyles and Council Member Pirsztuk — 15. Consideration and possible action to expand the Technology Subcommittee to include local industry representatives and residents as an advisory board to review and provide recommendations specific to the City's technology systems. (Fiscal Impact: $0). Recommendation — 1) Direct staff to develop a recommendation for expanding the Technology Subcommittee to become an advisory body consisting of industry representatives and residents with the expertise to advise the City on its technology systems; and /or 2) Alternatively, discuss and take other action related to this item. Council Member Brann — Council Member Pirsztuk - Council Member Dugan — Mayor Pro Tern Boyles - 16. Consideration and possible action to direct staff to develop a proposal to form an Arts and Culture Advisory Committee for City Council review Recommendation — 1) Direct staff to develop a proposal to form an Arts and Culture Advisory Committee for City Council review; and /or, 2) Alternatively, discuss and take other action related to this item. Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. 10 MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: 6lo • /G. TIME NAME: 1or-1 aNr r- r�•+fi 11