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2016 Apr 05 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 5, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): - 3- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Li v. City of El Segundo, et all, LAXC Case No. BC605728 3. Simonek v. City of El Segundo, USDC CV15 -9190 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-6- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group). Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 5, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Dugan PRESENTATIONS a) Proclamation read by Mayor Fuentes, proclaiming April as National Donate Life Month. b) Proclamation read by Council Member Dugan, proclaiming April as Sexual Assault Awareness Month and April 27, 2016 as Denim Day. c) Presentation by Sindee Pickens, El Segundo Public Library, on National Library Week is April 11 -17, 2016. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Mike Robbins, resident, commented on the minimum wage raise, the April 12, 2016 election, the El Segundo Lakes Golf Course and Top Golf CenterCal deal and the Wiseburn School district Pool deal. Fernando Aguilar, Tree Muskeeters, Youth Manager, invited Council and residents to the Earth Day Celebration on Saturday, April 23, 2016 from 9:30 am — 11:30 am. Loretta Frye, resident, spoke highly of the Police Department and Fire Department, wanted to make sure they are thanked for the effort they provide to the community, commented she felt there was not enough time to review the revised regular and special meeting agendas and feels both items that were added, should be decided on with the new seated Council. CITY COUNCIL COMMENTS — (Related to Public Communications) Council commented on items from Public Communications. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS Consideration and possible action regarding a presentation about potential amendments to the development standards for the Single - Family Residential (R- 1) Zone. Applicant: City of El Segundo. (Fiscal Impact: None). Council Member Atkinson, excused himself due to a conflict and left the dais. Greg Carpenter, City Manager, introduced the item. Sam Lee, Planning and Building Safety, Director, gave a presentation. Council Discussion MOTION by Council Member Fellhauer Jacobson, SECONDED by Council Member Dugan directed staff to prepare a Zoning Code amendment (and associated environmental documents) that will "clean -up" the R -1 Zone development standards and improve /eliminate modulation requirements for the Planning Commission's and City Council's consideration and directed staff to separately study other elements of the R -1 Zone and present possible other changes to the R -1 Zone. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0; Council Member Atkinson excused himself from the discussion and vote due to a conflict. Council Member Atkinson returned to the dais, 2a Consideration and possible action to amend certain deadlines in the Due Diligence and Lease Agreement ( "Agreement ") entered into between the City of El Segundo and the CenterCal LLC regarding the Lakes golf course and driving range. The Agreement provides for making certain changes and improvements to the golf course and turning the driving range into a Top Golf facility. (Fiscal Impact: $0) Mark Hensley, City Attorney, introduced and gave Council an update on the item. Council Discussion MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 4 MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to Authorize the Mayor to execute an amendment no. 4924 -1A to the Agreement in a form approved by the City Attorney for purposes of extending certain deadlines in the Agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E, CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3, Approve Warrant Numbers 3010223 through 3010468 on Register No. 12 in the total amount of $1,045,674.05 and Wire Transfers from 3/6/2016 through 3/20/2016 in the total amount of $3,148,000.24. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approve Regular City Council Meeting Minutes of March 15, 2016, 5. Approve thirty (30) day provisional appointment extension for the position of Interim Deputy City Clerk II 6. Waive the formal bidding process and authorize the Fire Department to piggy- back off of the National Joint Powers Alliance cooperative procurement contract with National Auto Fleet Group, Contract No. 102811 -NAF, enter into City agreement no. 5007 for the purchase of a new 2016 four door Ford Explorer XLT (K7D) with front wheel drive (FWD) for the Fire Chief, as the current staff vehicle is overdue for replacement, with replacement funds. (Fiscal Impact: $32,103.00) 7, Authorize the City Manager to execute a standard Public Works Contract No. 5008, in a form as approved by the City Attorney, with American Asphalt South, Inc., in the amount of $307,485.70 for the slurry sealing of the streets in the area bounded by the north City Boundary, Sepulveda Boulevard, Mariposa Avenue, and Sheldon Street. Project No.: PW 16 -09 (Fiscal Impact: $307,485.70) 8. Authorize the City Manager to enter into a Memorandum of Agreement No. 5009, approved in form by the City Attorney, between the Cities of Los Angeles, Santa Monica and El Segundo, the Los Angeles County Flood Control District, and the County of Los Angeles for $104,391.00 for administration and cost sharing for Implementation of a Coordinated Integrated Monitoring Program (CIMP) for Jurisdictional Groups 2 & 3 of the Santa Monica Bay Watershed, authorize the City Manager to enter into a Memorandum of Agreement No. 5010, approved in form by the City Attorney, between The South Bay Cities Council of Governments (SBCCOG), the Cities of Los Angeles, El Segundo, Hawthorne, MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 5 Carson, Lawndale, Lomita and Inglewood, the Los Angeles County Flood Control District, and the County of Los Angeles for $70,065.00 for administration and cost sharing for development of a Coordinated Integrated Monitoring Program (CIMP) for the Dominguez Channel Watershed. (Fiscal Impact: $120,543.00 in FY 15/16 and $53,913.00 in FY 16/17 9, Receive and file the report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) 10. PULLED BY MAYOR FUENTES 11, Authorize the City Manager to execute a Fifth Amendment No. 4133E, to a Professional Services Agreement with Michael Baker International, Inc. for environmental review services, in a form approved by the City Attorney, in an amount not to exceed $663,173.47 to provide environmental review services required by the California Environmental Quality Act (CEQA) for the Raytheon El Segundo South Campus Specific Plan Project. (Fiscal Impact: Up to $663,173.47 Developer Reimbursed Trust Fund) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEM; 10. Consideration and possible action to 1) waive the bidding process for Joslyn Center Refurbishment/Modernization Project and 2) award a standard Public Works Contract to Excelsior Elevator to complete the required work. PW 16 -19 (Fiscal Impact: $95,000.00) Stephanie Katsouleas, Public Works Director, answered Council questions. Representative from Excelsior Elevator answered Council questions. MOTION by Mayor Fuentes, SECONDED by Council Member Atkinson, to waive the bidding process for refurbishment based on the "no competitive advantage" exemption to Public Contract No. 5011 Code bid requirements for the Joslyn Center Refurbishment/Modernization Project; 2) Award a standard Public Works contract in the amount of $85,582.00 to Excelsior Elevator to complete the required work; 3) Authorize an additional contingency of $9,418.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 6 F.NEW BUSINESS 12. Consideration and possible action to approve and adopt the updated Investment Policy, which has been revised to include an updated list of Authorized Investments, with City of El Segundo- imposed Restrictions, and add Benchmarks to compare Portfolio performance. (Fiscal Impact: None) Crista Binder, City Treasurer, introduced and presented the item. MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to adopt Resolution No. XXX updating Investment Policy which has been revised to include and updated list of Authorized Investments, with City imposed restrictions and add bench marks to compare portfolio performance. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G, REPORTS — CITY MANAGER — Thanked staff for the refurbishment of the Council Chamber. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER — Presentation under New Business K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Thanked staff for the updated Council Chamber. Council Member Atkinson — Thanked staff for the updated Council Chamber Council Member Dugan — None Mayor Pro Tern Jacobson — None Mayor Fuentes — Honored to greet the Taiwan President and attended a banquet in his honor, Mayor Fuentes was invited by State Senator, Ben Allen, invited by Assembly Member David Hadley, to be on the Aerospace Advisory Committee, thanked Char Franklin, Embassy Suites for welcoming the EDAC to her guest reception, attended the City of Hawthorne's State of the City Address, attended the Good Friday Breakfast and thanked the Rotary, Chamber of Commerce and a special thank you to Logan Hansen, the speaker, attended the ROAD meeting, with Chief Donovan and Greg Carpenter, attended a tour of Northrop Grumman and attended the L.A. County Mayor's Regional Summit to Combat Homelessness and mentioned El Segundo's State of the City address is scheduled for Wednesday, April 6, 2016 at the Los Angeles Air Force Base. 13. Consideration and possible action to direct staff to return with a report on the impact of the changes to the city's ambulance transport fee policy. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 7 Greg Carpenter, City Manager, introduced the item, Council Discussion Council Consensus to direct staff to initiate the study and provide a report on the impact of the changes to the City's ambulance transport fee policy. 1. (Special Meeting /Opened in conjunction with Regular Meeting) Consideration and possible action to authorize the Mayor to enter into a Memorandum of Understanding (MOU) No. 5012 that designates the Mayor as a member of the Leadership Committee of the Los Angeles Air Force Base Community Partnership (LACP). (Fiscal Impact: None) Mayor Fuentes, introduced and presented the item. Council Discussion MOTION by Mayor Pro Tem, SECONDED by Council Member Fellhauer to authorize the Mayor to enter into the Memorandum of Understanding that designates the Mayor as a member of the Leadership Committee of the Los Angeles Air Force Base Community Partnership (LACP). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total. Mike Robbins, resident, commented on benefits for Council Members and commented on Top Golf. Loretta Frye, resident, commented on the Josyln Center Elevator and thanked Council Member Atkinson for his swift movement on the elevator situation, commented on the Fire transport fees and Mike Dugan working on the issue and commented on the Wiseburn School /Da Vinci pool. Council commented on items from Public Communications, MEMORIALS — None ADJOURNMENT at 9:03 PM n illin Actin ep ty City Clerk 11 MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 5, 2016 PAGE No. 8