CONTRACT 5127 One Page Service AgreementCONTRACTOR: Language Network, Inc.
cervices Agreement
DATE MAILED: 12117/15
Agreement No. 5127
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 20 10 11 85 or
equivalent. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies Wit be endorsed to name the City, Its officials, and employees as
"additional Insured's" under said insurance coverage and to state that such Insurance will be deemed "primary" such that any
other Insurance that may be carried by the City will be excess thereto. Such Insurance must be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the
City. Please find additional Terms and Conditions on the reverse side of this Services Agreement, This is not a purchase order or
an authorization to begin work.
® ggMprehonsive General Li ilt including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
❑ Auto Liability, including owned, non -owned and hired vehicles with at least:
❑ $J.000.000 per occurrence,
❑ $10M-300,00 per occurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
Yorkers" ComLen§ation In urano as required by State Statutes wiIh, aiver of ubr tion. (Not needed if Self- employed with
no employees and CONTRACTOR signs statement to this effect,)
❑ Business License: The CONTRACTOR shall agree to have a current City of El Segundo license on file at City Hall or purchase
said license (at no cost to the City).
❑ Permits; Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524 -2340 if you have questions.
❑ Copy of valid eicture 1... (Drivers license etc,)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE PURCHASING AGENT, THUS AUTHORIZING COMMENCEMENT OF
WORK FOR THE CITY.
anbmimo by Irmanjeft all bl r' COLOR COPY REQUIRED BACK TO THE CITY
Mail original agreement and Insurance to: City of S g,ndoa — City Clerk 350 Main Street, Room 5, El Segundo, CA 90245.3813
OriglnatorlDepartment Contact: Mw@ stimon Date Initiated
Department Head Approval Tray WAM Date Approved; L /" _,Q__
Finance Approval: Misty Chano Date Approved:
CC: BatIr se L sots ; City Clark; Purchasing Agent; Requesting Dept name
TI for ! )01 , ; ,- h
L�iMk, Inc. - ,doc Cit Cr
1.13ENERALLY. The materials, supplies, or services (collectively,
"Purchase ") covered by this services agreement and purchase order
( "order ") must be fumished by Seller subject to all the terms and
conditions contained in this order which Seller, in accepting this order,
agrees to be bound by and comply with in all particulars. No other terms
or conditions are binding upon the parties unless subsequently agreed to
in writing. Written acceptance or shipment of all or any portion of the
Purchase covered by this order constitutes unqualified acceptance of all
terms and conditions in this order. The terms of any proposal referred to
in this order are included and made a part of the order only to the extent
it specified the Purchase ordered, the price, and the delivery, and then
only to the extent that such terms are consistent with the terms and
conditions of this order.
2.INSPECTION. The Purchase lumished must be exactly as specified in
this order, free from all defects in Seller's performance, design,
workmanship, and materials, and, except as otherwise provided, is
subject to inspection and test by City at all limes and places. If, before
final acceptance, any Purchase is found to be incomplete, or not as
specified, City may reject it, require Seller to correct it without charge, or
require delivery of such Purchase at a reduction in price that is equitable
under the circumstances. If seller is unable or refuses to correct such
items within a time deemed reasonable by City, City may terminate the
order in whole or in part. Seller bears all risks as to rejected Purchases
and, in addition to any costs for which Seller may become liable to City
under other provisions of this order, must reimburse City for all
transportation costs, other related costs incurred, or payments to Seller
in accordance with the terms of this order for unaccepted Purchases.
Notwithstanding City's acceptance of any Purchase, Seller is liable for
latent defects, fraud, or such gross mistakes as constitute fraud.
3.CHANGES. City may make changes within the general scope of this
order in drawings and specifications for specially manufactured supplies,
place of delivery, method of shipment or packing of the order by giving
notice to Seller and subsequently confirming such changes in writing. If
such changes affect the cost of or the time required for performance of
this order, an equitable adjustment in the price or delivery or both must
be made. No change by Seller is allowed without City's written approval.
Any claim by Seller for an adjustment under this section must be made
in writing within thirty (30) days from the date of receipt by Seller of
notification of such change unless City waives this condition in writing.
Nothing in this section excuses Seller from proceeding with performance
of the order as changed.
4. TERMINATION, City may terminate this order at any time, either
verbally or in writing, with or without cause. Should termination occur,
City will pay Seller as full performance until such termination the unit or
pro rata order price for the performed and accepted portion of the
Purchase. City may provide written notice of termination for Seller's
default if Seller refuses or fails to comply with this order, If Seller does
not cure such failure within a reasonable time period, or fails to perform
the Purchase within the time specified (or allowed by extension), Seller
will be liable to City for any excess costs incurred by City.
S.TIME EXTENSION, City may extend the time for completion if, in
City's sole determination, Seller was delayed because of causes beyond
Seller's control and without Seller's fault or negligence. In the event
delay was caused by City, Seller's sole remedy is limited to recovering
money actually and necessarily expended by Seller because of the
delay; there is no right to recover anticipated profit,
0.REMEDIES CUMULATIVE. City's rights and remedies under this order
are not exclusive and are in addition to any rights and remedies provided
by law.
7.TITLE. Title to materials and supplies purchased under this order
pass directly from Seller to City upon City's written acceptance following
an actual Inspection and City's opportunity to reiect.
Agreement No. 5127
$.PAYME'NT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted. City will not pay cartage, shipping, packaging or boxing
expenses unless specified in this order. Drafts will not be honored.
9.INDEMNIFICATION. Seller agrees to indemnify and hold City
harmless from and against any claim, action, damages, costs (including,
without limitation, attomey's fees), injuries, or liability, arising out of the
Purchase or the order, or their performance. Should City be named in
any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of the Purchase or
order, or their performance, Seller will defend City (at City's request and
with counsel satisfactory to City) and indemnify City for any judgment
rendered against it or any sums paid out in settlement or otherwise, For
purposes of this section 'City" includes City's officers, elected officials,
and employees. It is expressly understood and agreed that the
foregoing provisions will survive termination of this order. The
requirements as to the types and limits of insurance coverage to be
maintained by Seller, and any approval of such insurance by City, are
not intended to and will not in any manner limit or qualify the liabilities
and obligations otherwise assumed by Seller pursuant to this order,
including, without limitation, to the provisions concerning Indemnification.
10.WARRANTY, Seller agrees that the Purchase is covered by the
most favorable commercial warranties the Seller gives to any customer
for the same or substantially similar supplies or services, or such other
more favorable warranties as is specified in this order. Warranties will
be effective notwithstanding any inspection or acceptance of the
Purchase by City.
11.ASSIGNMENT. City may assign this order. Except as to any
payment due under this order, Seller may not assign or subcontract the
order without City's written approval. Should City give consent, it will not
relieve Seller from any obligations under this order and any transferee or
subcontractor will be considered Seller's agent.
12.INSURANCE. Seller must provide the insurance Indicated on the
face sheet of this Services Agreement.
13.PERMITS. Seller must procure all necessary permits and licenses,
and abide by all federal, state, and local laws, for performing this order.
14,INDEPENDENT CONTRACTOR. City and Seller agree that Seller
will act as an independent contractor and will have control of all work
and the manner in which is it performed. Seller will be free to contract
for similar service to be performed for other employers while under
contract with City, Seller is not an agent or employee of City and is not
entitled to participate in any pension plan, insurance, bonus or similar
benefits City provides for its employees. Any provision in this order that
may appear to give City the right to direct Seller as to the details of doing
the work or to exercise a measure of control over the work means that
Seller will follow the direction of the City as to end results of the work
only.
15.WAIVER. City's review or acceptance of, or payment for, work
product prepared by Seller under this order will not be construed to
operate as a waiver of any rights City may have under this Agreement or
of any cause of action arising from Seller's performance. A waiver by
City of any breach of any term, covenant, or condition contained in this
order will not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained in this order,
whether of the same or different character.
%INTERPRETATION. This Agreement was drafted in, and will be
construed in accordance with the laws of the State of California, and
exclusive venue for any action involving this agreement will be in Los
Angeles County.
Language Newtork, Inc. - 1P•SA.doc 12/17/15
Agreement No. 5127
Language
N E T W O R K i n c.
ESTIMATE f 9R TRAMS' . TIQbj SERVICE
Thank you for your Inquiry regarding translating services. We are pleased to provide you
with the following quote:
Date: December 18, 2016
Client; City of El Segundo
City Clerk's Office
Contact: Mona Shilling
(310) 524 -2307
mshilling @elsegundo.org
Job: Translation of text and formatting in Spanish and any other language needed for
election documents, Documents have not been submitted to us yet. We ensure
text and cultural accuracy by having translations edited by different translators.
We do not use translation software. All work Is done by certified translation
professionals.
Quote: There Is a 26 %v word Increase In Spanish. We charge $.32 per Spanish
word or a minimum fee of $136.00 — whichever Is greatest. The fee Includes
formatting and layout. We ensure text and cultural accuracy by having
translation edited by different translators. We do not use translation
software. All work Is done by certified translation professionals. Final word
count for billing will be based on finished translation.
We charge per English word for the Asian languages. Rate sheet attached.
$135.00 minimum fee or $42 1Span. wd - -- New Notices
$96.00 -- Updates from previous translations; only if the changes are minimal,
Time
8a
Finish: 4 -5 business days for a 1 -2 page document. Electronic files will be emalled
to client: Microsoft Word and a PDF.
Terms of Payment: Upon receipt of Invoice. Payment by credit card Is accepted.
Total payments not to exceed $2,500.00.
Language Network 1011 E. Redlands Blvd, Ste, 247, Redlands, CA 92373 949/733,2446 949/215.9606 Fax
T�+r+.} N. email ['s %V y sN ,, r card,l "a tzalcKO ,c %11
Agreement No. 5127
Language
ESTIMATE FOR TRANSLATION SERVICE
Thank you for your inquiry regarding translating services. We are pleased to provide you
with the following quote:
Date: December 18, 2015
Client: City of El Segundo
City Clerk's Office
Contact: Mona Shilling
(310) 524 -2307
mshilling @elsegundo.org
Job: Translation of text and formatting in Spanish and any other language needed for
election documents, Documents have not been submitted to us yet. We ensure
text and cultural accuracy by having translations edited by different translators.
We do not use translation software. All work is done by certified translation
professionals.
Quote: There is a 25% word Increase in Spanish. We charge $.32 per Spanish
word or a minimum fee of $135.00 — whichever Is greatest. The fee includes
formatting and layout. We ensure text and cultural accuracy by having
translation edited by different translators. We do not use translation
software. All work is done by certified translation professionals. Final word
count for billing will be based on finished translation.
We charge per English word for the Asian languages. Rate sheet attached.
$135.00 minimum fee or $.32/Span. wd - -- New Notices
$95.00 -- Updates from previous translations; only if the changes are minimal.
Time
Finish: 4 -5 business days for a 1.2 page document. Electronic files will be emalled
to client: Microsoft Word and a PDF.
Terms of Payment: Upon receipt of Invoice. Payment by credit card Is accepted.
Language Network 101 E. Redlands Blvd. Ste, 247; Redlands, CA 92373 949/733.2446 949/215 -9608 Fax
a;u 1 �a�;u ;<l ee wrtaa ciT e .sc a�� email sisiff 1atr l!sg tictwork Asacom
Agreement No. 5127
N E T W 0 R K, I N C.
TRANSLATION RATES (Effective 4/1115
We believe there is no substitute for linguistic and cultural competence.
Translations are edited by a second professional as part of a 2 -step process to ensure
accuracy.
L��aar�a+
Armenian
Chinese
Farsi
Japanese
Khmer
Korean
Spanish
Tagalog
Vietnamese
]late per Word
$.54 per English word
.54 per English word
.54 per English word
.54 per English word
.54 per English word
.54 per English word
.32 per Spanish word
.54 per English word
.54 per English word
Minimum $135 - $175 depending on the language
for a new translation
Update of previous $95.00
a translation of an
Election Notice
(dates, times and number of offices for election, etc.)
Fon'natting Fees: May vary if applicable,
0 Turn around time for election notices is 4 -5 business days without a rush charge.
The regular turn around time may vary if the document is longer than two pages,
Rush fees are applicable if the translation is needed sooner than the reasonable
time needed for translation and proofreading, 25% - 35% rush fee will be applied.
To ensure accuracy, all documents undergo our two -step process for translation:
They are translated and then edited by a second professional translator.
• All Spanish is done by court- certified translators in compliance with State law.
For all the other languages, the translators are professionals with either degrees
and /or national certifications in translation. Translator resumds are available upon
request.
101 E. Redlands Blvd. Suite 247, Redlands, CA 92373 (949) 733 -2446
Fax (949) 215 -9608 E mail: staff glanguagnetworkusaxom
Agreement No. 5127
4MN
you
N F T VJ O R h( I H C„
August 3, 2015
Dear Valued Client:
We are happy to announce that Language Network Inc. has moved to a new location.
w t
Language Network, Inc.
101 E. Redlands Blvd. Ste. 247
Redlands, CA 92373
our main ohone & fax ngmbpr and ALL, gnigil dd Ness s remain the same,:
Phone: 949/733 -2446
Fax: 949/215 -9608
General Email: stal"f lan qua enetworkusa.co m
Direct: sore a @lati a cnetworkusa.com
Direct: riel lan ua genetworkusa.com
Direct: alisa c Ian ua enetwork sa.com
Direct: cliarlie@languag2networkusa.coni
Please update your records with our new address. All the above contact information is
effective as of Friday, July 24, 2015. It will be a pleasure to continue serving you from
our new location. Attached also is our updated W -9 that reflects our new address. Please
forward it, if you would be so kind, to your accounts payable department.
Sincerely,
Charlie Evans
COO
N&a Aelvz - -Loe
Alisa Perez -Evans
President
101 E. Redlands, CA 92373 (949) 733 -2446 E mail; info®languagenetworkusaxom
Form Request for Taxpayer
(Rev. December 2014) Identification Number and Certification
Daparsmant of tha°rreasury
Inl@rnsl Rovanus Setvlco
CV
d
OI
N
0
o i
IL
u
fn
�i
rn
on your
Language Network, Inc.
Is reqused on this line; do not leave this lime
name, If dllfetwnt from
Agreement No. 5127
Give Form to the
requester. Do not
send to the IRS.
3 Check appropriate box for federal tax classlflcaflon; check only one of the following seven boxes: 4 Exemptions (codes apply only to
❑ IndlvlduaVsole proprietor or ❑ C Corporation ❑r S Corporation ❑ Partnership ❑ Trust/estate certain ionson, not individuals; see
Instructions on page 3):
single - member LLC Exempt payee code (if any)
❑ Limited liability company. Enter the tax classification (C -C corporation, S -S corporation, P =partnership) No
Now For a single- mambot LLC that Is disregarded, do not check LLC; check the appropriate box In the line above for Exemption from FATCA reporting
the tax classllgcatlon of the single - member owner. code (If any)
171 Other ma insifuiWonsi ► WaNw 1.teI. U.S.)
or
101 E. Redlands Blvd. Ste 247
Redlands, CA 92373
List acooun;t numbafis) hat
Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this Is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
entitles, It is your employer Identification number (EIN). If you do not have a number, see How to get a
T(N on page 3.
Note. If the account is In more then one name, see the instructions for line 1 and the chart on page 4 for
guidelines on whose number to enter.
name
or
or
aromm l "[Mm"llp
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Intemal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3, 1 am a U.S. citizen or other U.S. person (defined below); and
4, The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certificatlon Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and
generally, payments other than Interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
Instructions on page 3.
i,on Signature of
Hers I U.S. person Do
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future development@. Information about developments affecting Form W -9 (such
as legislation enacted after we release It) Is at wwwdr3,gov1Av9.
Purpose of Form
An Individual or entity (Form W -9 requester) who is required to file an Information
return with the IRS mual obtain your conool loxpayar tdentlficatlon number (TI
which may be your social socurlty nurnboc (SSN ), I'ndMdual taxpayer Identification
number (ITIN), adoption taxpayer IdentMcatlon number (ATIN), or employer
Identification number (EIN), to report on an Information return the amount paid to
you, or other amount reportable on an Information return. Examples of Information
returns Include, but are not limited to, the following:
• Form 1099•INT Interest earned or paid)
• Form 1099 -DIV (dividends, Including those from stocks or mutual funds)
• Form 1099•MISC (various types of Income, prizes, awards, or gross proceeds)
• Form 1099 -B (stock or mutual fund @also and certain other transactions by
broiters)
• Form 1099.5 (proceeds from real estate transactions)
• Form 1 0e9 -K (meronant card and third party network transactions)
Date ►
• Form 1098 (home mortgage Interest), 1090 -E (student loan Interest), 1099 -T
(tuition)
• Form 1099 -C (canceled debt)
• Form 1099 -A (acquisition or abandon Trent of secured property)
Use Form W -9 only If you are a U.S. wzon (Including a resident allen), to
provide your correct TIN.
If you do not return Form W -9 to the equester wlth a TIN, you might be subject
to backup withholding. See What is bacj up withholding? on page 2.
By signing the filled -out form, you; 4
1, Certify that the TIN you are giving ID correct (or you are waiting for a number
to be issued),
2. Certify that you are not subject to I nckup withholding, or
3. Claim exemption from backup w1olholding If you are a U,S, exempt payac If
applicable, you are also canifyrng That as a U.S. moron„ your ailcoabl'e share of
any partnership Income from a U.S„ trade or buJnaas Is not subiact to she
withholding lax on foreign partners' shafo of offaotivOy connected Income, and
4. Certify that FATCA coda(e) ant'erat1, on thls form gN any) tnWC4hng Mal you wo
exempt from the FATCA raponing, Is ac(rrocs. See WVhalIs FATCArapw1MV9 on
page 2 for further Informalon,
Cat, No. 10231X Form P-9 (Rev, 12 -2014)