2016 May 17 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 17, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Employees Association; Executive Management (unrepresented employees); Management/Confidential (unrepresented employees) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 17, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Bill Foster, Elder, Hilltop Church of Christ PLEDGE OF ALLEGIANCE — Council Member Dugan PRESENTATIONS a) Proclamation read by Mayor Fuentes, presented to Fire Chief Donovan, proclaiming Saturday, May 21, 2016 as Super CPR Saturday. b) Proclamation read by Council Member Brann, presented to Lou Kutil, proclaiming Month of May 2016 as Older Americans Month and Lou Kutil is the 2016 El Segundo Older American of the Year. c) Proclamation read by Council Member Dugan, presented to Carol Wingate, proclaiming June 4, 2016 as El Segundo Auxiliary of Children's Hospital Los Angeles Day Treasure Island Day. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Dave Burns, resident, commented on item #E5. Mr. Burns would like the item pulled, discussed and denied. Al Keahi, resident and EDAC Interim Chair, thanked the Council, City Manager and Barbara Voss, for their support of EDAC. Marsha Hansen, Chamber of Commerce President, commented on item #E17 concerning the Downtown Car Show. Stephanie Katsouleas, Public Works Director, announced Public Work's week and thanked her staff for all the work they do for the City. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 3 CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Dugan to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and action regarding a request to substitute a subcontractor for the Richmond Street Improvement Project contract. (Fiscal Impact: None; any costs to be paid by prime contractor) Recommendation — 1) Open the evidentiary hearing, receive evidence, close the hearing, consider the evidence presented during the hearing and decide whether the City should consent to the prime contractor's request to substitute the electrical subcontractor on the Richmond Street Improvement Project; 2) Alternatively, consider appointing a hearing officer and delegating authority to the hearing officer to decide whether to grant a subcontractor substitution based upon the evidence presented during an evidentiary hearing held pursuant to Public Contract Code § 4107; 3) Alternatively, discuss and take other action related to this item. Mark Hensley, City Attorney, introduced, presented and outlined the evidentiary hearing. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to accept staff's recommendation to appoint a hearing officer and delegating authority to the hearing officer to decide whether to grant a subcontractor substitution based upon the evidence presented during an evidentiary hearing held pursuant to Public Contract Code § 4107. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MOTION by Mayor Pro Tern Boyles, SECONDED by Council Member Brann to allow the City Manager to authorize and approve a substitute subcontractor if a substitute is recommended by the evidentiary hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. C. UNFINISHED BUSINESS 2. Consideration and action to provide conceptual direction to ES CenterCal, LLC, for the design of the new Lakes at El Segundo Golf Course facility and to MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 4 authorize the City Manager to negotiate a conditional lease agreement with West Basin Municipal Water District for the purposes of an alternative parking area for the TopGolf facility adjacent to The Lakes Golf Course. (Fiscal Impact: None) Recommendation — 1) Provide conceptual direction to ES CenterCal, LLC, to proceed into the detailed design phase for The Lakes at El Segundo Golf Course improvements; 2) Direct the City Attorney to draft an amendment to Exhibit D of the Due Diligence and Lease Agreement between the City and CenterCal LLC accordingly; 3) Authorize the City Manager to negotiate a conditional lease agreement with West Basin Municipal Water District for additional parking area; 4) Alternatively, discuss and take other action related to this item. Greg Carpenter, City Manager, introduced and gave a brief background history of the item. Meredith Petit, Recreation and Parks Director and Jason Straka, Fry/Straka Global Golf Course Design, gave a presentation. Council Discussion MOTION by Mayor Pro Tern Boyles and SECONDED by Council Member Dugan to direct ES CenterCal, LLC to proceed into the detailed design phase for The Lakes at El Segundo Golf Course improvements with Option B and direct the City Attorney to draft an amendment No. 4924 -1 B to Exhibit D of the Due Diligence and Lease Agreement between the City and CenterCal LLC accordingly. Greg Carpenter, City Manager, discussed the conditional lease agreement with West Basin Municipal Water District. Council Discussion MOTION by Council Member Dugan, SECONDED by Mayor Pro Tem Boyles to authorize the City Manager to negotiate a conditional lease agreement with West Basin Municipal Water District for an additional parking area for the TopGolf facility. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3010941 through 3011168 on Register No. 15 in the total amount of $688,028.42 and Wire Transfers from 4/25/16 through 5/8/16 in MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 5 the total amount of $869,779.65. Authorize staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. PULLED BY MAYOR FUENTES 5. PULLED BY COUNCIL MEMBER PIRSZTUK 6. Authorize the City Manager to execute a contract Amendment No. 4879A, in a form approved by the City Attorney, with J & L Building Maintenance to increase the budget for Hilltop Park Pool custodial services from summer -only service rates to year round service rates. (Fiscal Impact: $22,049 over the five year term of the contract) 7. Authorize the Fire Chief and El Segundo Firefighters Association President to enter into an Agreement No. 5134 with the California Firefighter Joint Apprenticeship Committee (Cal -JAC) (Fiscal Impact: None) 8. PULLED BY MAYOR FUENTES 9. PULLED BY COUNCIL MEMBER PIRSZTUK 10. PULLED BY COUNCIL MEMBER PIRSZTUK 11. PULLED BY COUNCIL MEMBER PIRSZTUK 12. PULLED BY MAYOR FUENTES AND COUNCIL MEMBER PIRSZTUK 13. Authorize the City Manager to execute Public Works Contract No. 5135 to Vasilj, Inc. in a from approved by the City Attorney, in the amount of $442,923.30 for construction of Sewer Main Repairs at Indiana St., Pine Ave., Illinois St. and Mariposa Ave., authorize the City Manager to execute a Professional Services Agreement No. 5136, in a form as approved by the City Attorney, with AKM Consulting Engineers for inspection services in the amount of $55,070.00 and authorize an additional contingency of $127,249.70 for unforeseen conditions. Project No. PW 16 -01. (Fiscal Impact: $625,423.00) 14. Accept as complete the Hilltop Park Playground Improvement and authorize the City Clerk to file a Notice of Completion with the Los Angeles County Recorder's Office. (Project No. PW 16 -05). (Fiscal Impact: $267,483.33) MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 6 15. Approve a request for a new tasting room offering related onsite sale and consumption of alcohol and offsite sale of alcohol (Type 74, 23 and 6 ABC Licenses) as an accessory use to a brewery and distillery ( Rubens Distilling and Brewing) located at 909 E. El Segundo Boulevard. Applicant: Robert Rubens, on behalf of Hemilane Inc. (Fiscal Impact: N /A) 16. Approve of a class specification, adopt Resolution No. 4897 establishing the Basic Monthly Salary Range for the job classification of Finance Manager and approve the examination plan. (Fiscal Impact: None) 17. PULLED BY MAYOR FUENTES MOTION by Council Member Brann, SECONDED by Council Member Dugan to approve Consent Agenda items 3, 6, 7, 13, 14, 15, and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. PULLED ITEMS: 4. Regular City Council Meeting Minutes of May 3, 2016, Special City Council Meeting Minutes of May 4, 2016 and Special City Council Meeting Minutes.. Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Pirsztuk to approve the Regular City Council Meeting Minutes of May 3, 2016, Special City Council Meeting Minutes of May 4, 2016 and Special City Council Meeting Minutes. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 5. Consideration and possible action to waive the bidding process per El Segundo Municipal Code §1 -7 -10 and authorize the City Manager to engage disaster preparedness consulting services with Emergency Management Consulting Solutions, Inc. (EMCS) for a sum not to exceed $75,000 annually. (Fiscal Impact: $75,000.00) Greg Carpenter, City Manager, introduced the item. Chris Donovan, Fire Chief, answered Council questions concerning the contract. Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan to waive the bidding process per El Segundo Municipal Code §1 -7 -10 and authorize the City Manager to engage disaster preparedness consulting services Agreement No. 5133 with Emergency Management Consulting Solutions, Inc. (EMCS), as amended, MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 7 with Council recommending that the contract be for the remainder of the current fiscal year. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Recessed at 8:44 PM Reconvened at 8:54 PM 8. Consideration and possible action regarding a request for a new on -site sale and consumption of alcohol (Type 47 ABC License) for a new restaurant (Saloon at El Segundo) under construction at a new commercial center (Elevon at El Segundo) located at 727 N. Douglas Street, EA No. 1134; CUP No. 15 -07, AUP No. 06 -10. Applicant: Petros Benekos. (Fiscal Impact: N /A) Mayor Fuentes thanked the business owner for expanding his business to include a new restaurant at Elevon at El Segundo. MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tern Boyles to approve a request for a new on -site sale and consumption of alcohol (Type 47 ABC License) for a new restaurant (Saloon at El Segundo) under construction at a new commercial center (Elevon at El Segundo) located at 727 N. Douglas Street. Applicant: Petros Benekos. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 9. Consideration and possible action to adopt Resolution No. 4893 approving Plans and Specifications for Police Department and Fire Department Roof Replacement Projects. Project No. PW 15 -18. (Fiscal Impact: $450,000.00) 10. Consideration and possible action to adopt Resolution No. 4894 Plans and Specifications for the Fire Station 1 Seismic Retrofit Project, Project No. PW 15- 23A. (Fiscal Impact: $250,000.00) 11. Consideration and possible action to adopt Resolution No. 4895 approving Plans and Specifications for Playground Improvements at Recreation Park. Project PW 14-10. (Fiscal Impact: $82,854.00 in grant funding) 12. Consideration and possible action to adopt Resolution No. 4896 approving Plans and Specifications for the Fire Station 1 Apparatus Bay Doors Replacement Project, Project No. PW 15 -23B. (Fiscal Impact: $170,000.00) Council Member Pirsztuk questioned how items #9 -11 pertain to the City's current Capital Improvement Plan (CIP). MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 8 Greg Carpenter, City Manager, answered and explained how the items relate to the City's CIP. Mayor Fuentes commented on item #12. MOTION by Council Member Pirsztuk, SECONDED by Council Member Brann to approve Consent Agenda items 9, 10, 11, & 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 17. Review and approve the request to co- sponsor the Downtown El Segundo Car Show along with the El Segundo Chamber of Commerce and the Automobile Driving Museum. (Fiscal Impact: Approximately $1,069.00 in additional fee waivers) Mayor Fuentes thanked the Chamber of Commerce and the Automobile Driving Museum for co- sponsoring the Car Show when the Police Officers Association (POA) declined to sponsor this year. MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tern Boyles to co- sponsor the Downtown El Segundo Car Show along with the El Segundo Chamber of Commerce and the Automobile Driving Museum. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. F. NEW BUSINESS 18. Discussion regarding the Police Department's new patrol staffing model. (Fiscal Impact: Unknown) Recommendation — 1) Receive and file the Police Department's new staffing model; 2) Alternatively, discuss and take other action related to this item. Greg Carpenter, City Manager, introduced the item. Mitch Tavera, Police Chief, gave a presentation. Council Discussion Council consensus to receive and file the Police Department's new patrol staffing model, 19. City Council Review and Discussion of Upcoming Strategic Planning Process. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Joseph Lillio, Finance Manager, gave a presentation. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 9 Council Discussion Council consensus to receive and file the proposed calendar of activities related to the 2016 -17 Strategic Planning efforts and engage a 31d party facilitator to lead the Strategic Planning Sessions. G. REPORTS — CITY MANAGER — Thanked the Public Works Department for a job well done and appreciates their efforts in maintaining our City. H. REPORTS — CITY ATTORNEY — None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Mentioned his first few weeks as a new Council Member has been busy. He has heard concerns about power outages, motorhomes, TopGolf, Smokey Hollow, RSI, crime, Airbnb's and desalination to name a few. Council Member Brann attended the Founder's Tea, Loyola Marymount Forecast on LA, toured Ruben's Distillery, the Hometown Fair, Library Board meeting, briefed on Continental Development Corporation projects, BisNow Future of El Segundo Session, ED! Gala and Fire Day at the El Segundo Fire Department. Council Member Pirsztuk — Thanked the Fire Department for hosting the Fire Day event and thanked everyone who attended the ED! Gala and contributed to its success. Council Member Pirsztuk stated she has enjoyed her first two weeks on the council and looks forward to continuing to serve the City. Council Member Dugan — Complimented both the Fire Chief and Police Chief on giving excellent reports this evening and on knowing their departments so well and stated he trusts both of them to do right by their departments. Mayor Pro Tern Boyles — Mentioned the Art Walk is coming up shortly and the kick off meeting will be held on Thursday, May 19, 2016. Mayor Fuentes — Attended the BisNow event, ED! Gala, Fire Safety Saturday, the Hometown Fair, thanked Meredith Petit and her Recreation and Parks Department staff for an excellent job on the Fair and signed the MOU partnership at the Air Force Base last week. Welcomed the newest members to the Council. 20. Consideration and possible action regarding the assignments of Council Members to various intergovernmental agencies, local agencies and subcommittees. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 10 (Fiscal Impact: N /A) Recommendation — 1) Approve and implement assignments; 2) Alternatively, discuss and take other possible action related to this item. Mayor Fuentes introduced and presented the item. Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Brann to approve and implement assignments. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Jack Axelrod, resident, thanked the Council for their efforts on the fiscal health of the City, would like to hear a report on the Ocean, mentioned crime in the City and various other items of concern. Dave Burns, resident, thanked the Council, he expressed that he felt heard by the Council and feels the Council is accessible. Mr. Burns asked a few questions to consider during Strategic Planning; what is the City's disaster recovery element and he would like to include a citizen at large on the Disaster Preparedness Council. Diane Sombrano, representing Centinela Adobe, invited everyone to attend a BBQ on June 12, 2016 at the Centinela Adobe Complex located at 7643 Midfield Avenue, Los Angeles from noon to 4:00 PM. Dr. Antonio Mendez, resident, thanked the Council for a great meeting and stated he enjoyed the ED! Gala. MEMORIALS — None ADJOURNMENT at 9:49 PM Tracy W er, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 17, 2016 PAGE NO. 11