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2016 Mar 15 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 15, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -4- matter 1, City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Li v. City of El Segundo, et all, LAXC Case No. BC605728 3, Fowler v. City of El Segundo, WCAB Adj. No9487616 4. Simonek v. City of El Segundo, USDC CV15 -9190 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 1 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-6- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group). Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 15, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Pastor Lee Carlile, United Methodist Church PLEDGE OF ALLEGIANCE — Council Member Atkinson PRESENTATIONS a) Presentation by Chief Tavera, El Segundo Police Department, recognizing Ron Griffin for assisting the Police in capturing two burglary suspects. b) Presentation by Crista Binder, Treasurer and Dino Marsocci, Deputy City Treasurer II, on the City Treasurer's Quarterly Investment Portfolio Report. c) Presentation by Meredith Petit, Recreation and Parks Director and Jesse Bobbett, Recreation Superintendent, on the Park's participation in the Los Angeles County Park Needs Assessment and results of a community survey concerning the City's parks. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Mike Robbins, resident, reminded the community to vote on April 12, 2016, commented on the fees charged transport to residents to the hospital in an emergency, commented on the golf course and range proposed 50 year lease and commented on item #F10. Talia Gerard, Tree Musketeers Youth President, thanked all for another successful Arbor Day held on March 5, 2016. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 3 MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B, SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C„ UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approve Warrant Numbers 3010017 through 3010222 on Register No. 11 in the total amount of $781,475.62 and Wire Transfers from 2/22/2016 through 3/6/2016 in the total amount of $874,114.29. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Approve the Regular City Council Meeting Minutes of March 1, 2016. 3. Authorize the City Manager to execute a standard Public Works Contract No. , in a form approved by the City Attorney, with Ramona, Inc. in the amount of $1,388,300.00 and approve an additional $208,245.00 for construction - related contingencies and authorize the City Manager to execute a standard Public Works Professional Services Agreement No. 4999 in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $144,242.00 for construction inspection and geotechnical (compaction) oversight and testing, and approve an additional $10,000.00 for related contingencies. (Fiscal Impact: $1,750,787.00) 4, Adopt Resolution No. 4970 approving Plans and Specifications for Pavement Resurfacing of East Imperial Highway in the City of El Segundo between Sepulveda Boulevard and Aviation Boulevard and authorize staff to advertise the project for receipt of construction bids. (Project No.: PW 16 -10) (Fiscal Impact: $728,427.00) 5, Adopt Resolution No. 4971 approving Plans and Specifications for the Sewer Main Repairs at Indiana, Pine, Illinois and Mariposa and authorize staff to advertise the project for receipt of construction bids. Project No. PW 16 -01. (Fiscal Impact: $2,000,000.00) MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 4 6. Receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) 7. Accept grant funding from the United States Department of Homeland Security, Federal Emergency Management Agency, Grants Program Directorate (DHS) under Fiscal Year 2015 Urban Area Security Initiative Grant Program (UASI) to pursue regional training and procure necessary Urban Search and Rescue (USAR) equipment and authorize the City Manager to sign an Agreement No. 5000 with the City of Los Angeles who will serve as the grant administer for the grant. (Fiscal Impact: $35,700.00) 8. Adopt Resolution No. 4972 authorizing the City Manager to submit annual applications to the California Department of Resources Recycling and Recovery for Beverage Container Recycling City /County Payment Programs, execute all grant documents and accept and spend any and all grant funds awarded to the City. (Fiscal Impact: $Approximately $5,000.00 in annual Receipt of Grant Funds) 9. Authorize the City Manager to execute an agreement no. 5001 with HealthComp, as approved to form by the City Attorney, to administer the City's Retiree Health Reimbursement Account and approve additional funding for Fiscal Year 2015 -16 for related administrative fees. (Fiscal Impact: $4,000.00) MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to approve Consent Agenda items 1, 2, 3, 4, 5, 6, 7, 8, and 9. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 5 10. Change the employee group that retired and current City Council Member's Public Employees' Medical and Hospital Care Act ( "PEMHCA ") medical benefits are tied to from the Executive Management Group to the Police Support Services Employees' Association ( "PSSEA ") to approximately maintain the PEMHCA medical benefits currently provided to the retired and current elected officials. Continue to have the City Clerk and Treasurer tied to the Executive Management group for PEMHCA medical benefits (reducing their medical benefits from $1200 per month to $125 per month) but increase their respective monthly stipends by $1,075 per month to offset the reduction in medical benefits. These potential actions arise from a change made to the Executive Management Group's medical benefits that adversely affects the retired and current elected officials' medical benefits. (Fiscal Impact: Approximate monthly savings of $7590.79 if the Council continues to be tied to the Executive Management Group and $157.16 if the Council is tied to the PSSEA. The change to the City Clerk's and Treasurer's medical benefit and stipend have no net fiscal impact.) Mark Hensley, City Attorney, introduced and clarified the item. Council Discussion MOTION by Council Member Atkinson, SECONDED by Mayor Pro Tem Jacobson to change the employee group that the retired and current Council Members' PEMHCA medical benefits, are tied to from the Executive Management Group to PSSEA and continue to have the City Clerk and Treasurer tied to Executive Management Group for PEMHCA medical benefits (reducing their medical benefits from $1200.00 per month to $125 per month) and adopt Resolution No. 4973, increasing their respective monthly stipends by $1,075.00. MOTION PASSED BY VOICE VOTE. 3/2 YES: Atkinson, Fuentes, Jacobson NO: Dugan, Fellhauer G. REPORTS — CITY MANAGER — Mentioned Council passed over $4.5 million in infrastructure projects on the Consent Agenda this evening. The City was able to do so due to water funds, sewer funds and Federal and State Grants. Mr. Carpenter credits this to the increased engineering staff, we were not in a position to do this several years ago. The Council Chamber is getting a makeover in the next several weeks. Thanked Misty Cheng for her role as Interim Finance Director over the last 10 months and introduced the City's new Finance Director, Joe Lillio. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK 11. Consideration and possible action regarding the City's plan to consolidate future municipal elections with the statewide election in light of Senate Bill 415. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 6 Tracy Weaver, City Clerk and Mona Shilling, Acting Deputy City Clerk II gave a presentation and answered Council questions concerning SB 415. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson directing staff to prepare a plan to consolidate future elections with the statewide election no later than the November 8, 2022 election, with the plan to be brought back to the City Council for its consideration by mid -2017. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Report given during presentations. K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — 12. Consideration and possible action to direct staff to analyze and report back on traffic issues at the intersection of Main Street and Maple Ave. (Fiscal Impact: None) Council Member Fellhauer introduced the item. Mitch Tavera, Chief of Police and Stephanie Katsouleas, Public Works Director gave a presentation and answered Council questions. Council Discussion Council consensus directed staff to implement less expensive safety measures immediately and report back with a broader strategy for Main Street with respect to traffic and pedestrian safety and report what the expenses associated with the suggested safety measures. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Member Atkinson — Thanked the residents for attending the forums. Council Member Dugan — None Mayor Pro Tern Jacobson — Mentioned the forums are broadcast on our YouTube channel and the City's website. Mayor Fuentes — Mentioned the meetings she attends as Mayor, partnering with businesses and that the El Segundo Air Force Base inducted both the Mayor and Chief Tavera as honorary Commanders. Announced the State of the City address will take place April 6, 2016 at the Air Force Base in the Gordon Conference Center. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 7 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Mike Robbins, resident, commented on item #F10, commented on the fees charged to transport residents to the hospital in an emergency and commented on item #111. Jack Axelrod, resident, commented on various items of concern, including the recent forums, threats facing the City and the low voter turnout. Dr. Antonio Mendez, resident, commented on the emergency services offered to residents in an emergency. Encouraged residents not to bypass the services offered by our emergency departments. MEMORIALS — None ADJOURNMENT at 8:50 PM ' 610- ' y , City T r a r c �,.. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 15, 2016 PAGE NO. 8