CONTRACT 4940A CLOSEDAgreement No. 4940A
FIRST AMENDMENT TO
AGREEMENT NO. 4940 BETWEEN
THE CITY OF EL SEGUNDO AND
GALE JORDAN ASSOCIATES, INC.
THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 9th day of
December, 2015, by and between CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ( "CITY "), and GALE JORDAN
ASSOCIATES, INC., a California Corporation ( "CONSULTANT ").
1. Pursuant to Section 35 of Agreement No. 4940 ( "Agreement "), the term of the
Agreement described in Section 8 is extended to December 31, 2016.
2. In addition to the amount set forth in Section 1(C) of the Agreement, the CITY agrees
to pay CONSULTANT an additional sum not to exceed two thousand, eight hundred
and seventy dollars ($2,870.00) for CONSULTANT'S services, at the rates specified
in the attached Exhibit `B," which is incorporated by reference.
3. Exhibit B includes the attached cost proposals for the following locations and
activities:
A. Fire Station 1 Interior: Sampling for lead /asbestos, testing, and providing test
results and recommendations.
B. Recreation Park Checkout Building and Gordon Clubhouse Interior: Sampling
for asbestos in the carpet mastic, testing, and providing test results and
recommendations.
4, This Amendment may be executed in any number of counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
5. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 4940 will remain the same.
[SIGNATURES ON NEXT PAGE]
Agreement No. 4940A
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF ,,EI, SEGUNDO,
a Lcnerw �,iaw c
Greg Cap ent(
City _ rIagcir
ATTEST:
WM/ �/
City Clerk
APPROVED AS TO FORM:
for ^ N
Mark D l leii4ey,'
City Attorney
2
GALE JORDAN ASSOCIATES, INC.,
a California Corporation
..... -------- _.
Tom Jordan
Vice President, Gale Jordan Associates, Inc.
Taxpayer ID No. 33-0322878
Agreement No. 4940A
EXHIBIT B
SCOPE OF ADDITIONAL WORK FOR
FIRST AMENDMENT TO CONTRACT NO. 4940
l' ect -Specific Sco e
The Consultant, Gale Jordan Associates, shall provide additional sampling, testing and
assessment services with the ultimate goal of removing any harmful substances, such as lead and
asbestos, inside three facilities, located in the City of El Segundo, CA 90245:
1. The Fire Station 1 Facility located at 314 Main Street
a. Testing in the kitchen prior to tile and paint replacement and kitchen remodel
b. Testing in the dormitories prior to carpet replacement
2. Recreation Park Facilities
a. Checkout Building — testing prior to carpet replacement
b. Gordon Clubhouse — testing in the Tri Room prior to ceiling tile removal
• Sampling can occur as soon as possible after the agreement is amended and all signatures
have been obtained.
• Each report shall identify any lead, asbestos, and any other harmful substances on the
subject building. These additional projects will achieve the same following objectives:
1. Comprehensively test for any lead -based materials, asbestos or harmful substances
inside the affected areas of each building.
2. All necessary mobilizations for the successful bidders to complete the project shall be
included in the bid costs. Roof visits will be coordinated by City staff when a bid is
awarded.
Generate a comprehensive report identifying all the findings of the tests
a. The report shall identify the locations from where each sample was taken,
show the material identified, show the amount of any potentially harmful
substance present, and compare the existing amount to acceptable amounts of
the substance.
b. The report shall clearly identify what locations will require abatement if
disturbed for removal and construction.
c. The analysis in each report is to include recommendations for abatement of
any potentially harmful substances during removal and construction.
d. Each report shall provide abatement objectives and recommended methods of
treatment /mitigation for Contractors and abatement monitoring companies for
its subject building during roof removal and reconstruction.
e. Each report will be made part of the specifications for its subject areas.
• The Consultant will provide one electronic report for Fire Station 1 and another for the
Recreation and Park Facilities combined to the City which will contain a detailed
implementation of all the project goals listed above. The Consultant shall be properly
certified for the work proposed with all certifications up to date.
General Scope conditions shall remain the same unless otherwise stated.
Attachments: Gale Jordan Cost Estimate P15232A and P15237A
Agreement No. 4940A
December 3, 2015
Floriza Rivera
Public Works Department
City of El Segundo
frivera @elsegundo.org
Re: Revised Proposal for Asbestos/Lead Survey
Firehouse Kitchen Remodel
Dear Ms. Rivera:
gale /jordan associates, inc. (gja) is pleased to provide the following proposal for the
above - referenced project, inclusive of sampling carpet mastic and the paint in one of the
dormitory rooms as well as inspecting the kitchen.
Asbestos/Lead Survey
The survey for asbestos - containing materials (ACM) will be performed in accordance
with Cal /OSHA guidelines, which meet the requirements of South Coast Air Quality
Management District's (SCAQMD) Rule 1403. The survey will be performed under the
supervision of a Cal/OSHA Certified Asbestos Consultant.
The asbestos samples will be analyzed by a third -party, independent laboratory using
Polarized Light Microscopy with Dispersion Staining (PLM/DS) in accordance with the
Environmental Protection Agency (EPA), "Method for the Determination of Asbestos in
Bulk Building Materials" (EPA 600/R -93 -116). Percentage estimates of each material
component are based on the analyst's best judgment following examination with a
stereoscope and PLM/DS analysis.
Bulk samples will be collected of suspect lead- containing materials in accordance with
the Cal /OSHA requirements of 8 CCR 1532. 1, in order to evaluate potential worker
exposure to lead paint.
38,58 Carson 9 r t uic- 20 w CA 90503 FF-L (310) 310r43i7 FAX(310)3164558
Agreement No. 4940A
December 10, 2015
Floriza Rivera
Public Works Department
City of El Segundo
frivera@elsegundo.org
Re: Proposal for Asbestos Sampling
Check -out Building
Gordon Clubhouse
Dear Ms. Rivera:
gale /jordan associates, inc. (gja) is pleased to provide the following proposal for the
above - referenced project site. The sampling in the Check -out Building will include
materials affected by the carpet replacement project; the sampling in the Gordon
Clubhouse will include exposed ceiling materials. One report will be issued.
Asbestos
The survey for asbestos - containing materials (ACM) will be performed in accordance
with Cal /OSHA guidelines, which meet the requirements of South Coast Air Quality
Management District's (SCAQMD) Rule 1403. The survey will be performed under the
supervision of a Cal/OSHA Certified Asbestos Consultant.
The asbestos samples will be analyzed by a third -party, independent laboratory using
Polarized Light Microscopy with Dispersion Staining (PLM/DS) in accordance with the
Environmental Protection Agency (EPA), "Method for the Determination of Asbestos in
Bulk Building Materials" (EPA 600/R -93 -116). Percentage estimates of each material
component are based on the analyst's best judgment following examination with a
stereoscope and PLM/DS analysis.
Please note the survey will be limited to visible and accessible materials. The carpet will be
cut and lifted as required to access suspect materials.
The report will include laboratory analysis reports, estimated quantities and condition
assessments of asbestos - containing materials, and recommendations for future actions„
3858 Cmw Sreet C , SWe 200 Twance, CA 90503 T -L. (310) 31 6-4371 4 FAX (310) 3164558
Ms. F. Rivera
Check -out Bldg /Gordon Clubhouse
December 10, 2015
Page Two
Estimated Cost
Onsite/Report Flat fee
Asbestos Samples (estimated) $20 /each
Estimated Cost NTE
Agreement No. 4940A
$700
TBD
$910
*Note: Laboratory analyses of each homogeneous asbestos material will be performed
either until the first positive result is obtained, or, until all results of that material prove
negative. Billing will reflect only the analyzed samples.
Confidentiality and Limitations
This report will be based upon conditions and practices observed at the property and
information made available to gja at the time of the site visit. gja's assessment of the risk
of exposure to asbestos will follow generally accepted protocols and will be based on
conditions at the time of the survey.
This report will not propose to identify all hazards or unsafe practices, or to indicate that
other hazards or unsafe practices do not exist at the premises. Additional suspect but un-
sampled materials could be located between walls, in voids, or in other inaccessible areas,
The report will be prepared for the sole use of the Client, the only intended beneficiary of
our work. gja understands that our services to the Client are to be held in strict
confidence. gja will not discuss or disclose any information about our services to any
third party without the Client's consent. gja is not responsible for changes in conditions
or accepted protocols subsequent to our site visit.
Sincerely,
gale /jordan associates, inc.
Thomas A. Jordan
Corporate Vice President
Cal /OSHA Certified Asbestos Consultant
No. 92 -0208 Expiration Date: 7/27/16
P15237
Ms. F. Rivera
Agreement No. 4940A
Check -out Bldg. /Gordon Clubhouse
December 10, 2015
Page Three
AUTHORIZATION TO PROCEED
By signing below, I affirm that I am authorized to represent the City of El Segundo and I
hereby authorize gale /jordan associates, inc. to proceed with the environmental services
as described above:
Signed and Printed:
Ia&V IFA
Dated:
Agreement No. 4940A
Ms. F. Rivera
Firehouse
December 3, 2015
Page Two
The samples will be collected by scraping approximately one gram of paint onto a
moistened surface, in accordance with the guidelines found in the Department of Housing
and Urban Development's (HUD) "Guidelines for the Evaluation and Control of Lead -
Based Paint Hazards in Housing ". Samples of ceramic tile will be collected by chipping
off small areas of material.
The samples will be analyzed by a third -party, independent laboratory using Flame
Atomic Absorption Spectroscopy in accordance with EPA Method SW846 -7420. The
surveys will be performed under the supervision of a CDPH Certified Lead
Inspector /Assessor.
The report will include laboratory analysis reports, estimated quantities and condition
assessments of asbestos - containing materials, and recommendations for future actions.
Please note the survey will be limited to visible and accessible materials.
Estimated Cost
Onsite/Report Flat fee $960
Asbestos Samples (estimated) $20 /each included
Lead Samples (estimated) $25 /each included
Estimated Cost $960
*Note: Laboratory analyses of each homogeneous asbestos material will be performed
either until the first positive result is obtained, or, until all results of that material prove
negative. Billing will reflect only the analyzed samples.
Confidentiality and Limitations
This report will be based upon conditions and practices observed at the property and
information made available to gja at the time of the site visit. gja's assessment of the risk
of exposure to asbestos and lead will follow generally accepted protocols and will be
based on conditions at the time of the survey.
Agreement No. 4940A
Ms. F. Rivera
Firehouse
December 3, 2015
Page Two
This report will not propose to identify all hazards or unsafe practices, or to indicate that
other hazards or unsafe practices do not exist at the premises. Additional suspect but un-
sampled materials could be located between walls, in voids, or in other inaccessible areas.
The report will be prepared for the sole use of the Client, the only intended beneficiary of
our work. gja understands that our services to the Client are to be held in strict
confidence. gja will not discuss or disclose any information about our services to any
third party without the Client's consent. gja is not responsible for changes in conditions
or accepted protocols subsequent to our site visit.
Sincerely,
gale /jordan associates, inc.
Thomas A. Jordan
Corporate Vice President
Cal /OSHA Certified Asbestos Consultant
No. 92 -0208 Expiration Date: 7/27/16
P 15232A
AUTHORIZATION TO PROCEED
By signing below, I affirm that I am authorized to represent the City of El Segundo and I
hereby authorize gale /jordan associates, inc. to proceed with the environmental services
as described above:
Signed and Printed: Dated: