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CONTRACT 4940A CLOSEDAgreement No. 4940A FIRST AMENDMENT TO AGREEMENT NO. 4940 BETWEEN THE CITY OF EL SEGUNDO AND GALE JORDAN ASSOCIATES, INC. THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 9th day of December, 2015, by and between CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and GALE JORDAN ASSOCIATES, INC., a California Corporation ( "CONSULTANT "). 1. Pursuant to Section 35 of Agreement No. 4940 ( "Agreement "), the term of the Agreement described in Section 8 is extended to December 31, 2016. 2. In addition to the amount set forth in Section 1(C) of the Agreement, the CITY agrees to pay CONSULTANT an additional sum not to exceed two thousand, eight hundred and seventy dollars ($2,870.00) for CONSULTANT'S services, at the rates specified in the attached Exhibit `B," which is incorporated by reference. 3. Exhibit B includes the attached cost proposals for the following locations and activities: A. Fire Station 1 Interior: Sampling for lead /asbestos, testing, and providing test results and recommendations. B. Recreation Park Checkout Building and Gordon Clubhouse Interior: Sampling for asbestos in the carpet mastic, testing, and providing test results and recommendations. 4, This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 5. Except as modified by this Amendment, all other terms and conditions of Agreement No. 4940 will remain the same. [SIGNATURES ON NEXT PAGE] Agreement No. 4940A IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. CITY OF ,,EI, SEGUNDO, a Lcnerw �,iaw c Greg Cap ent( City _ rIagcir ATTEST: WM/ �/ City Clerk APPROVED AS TO FORM: for ^ N Mark D l leii4ey,' City Attorney 2 GALE JORDAN ASSOCIATES, INC., a California Corporation ..... -------- _. Tom Jordan Vice President, Gale Jordan Associates, Inc. Taxpayer ID No. 33-0322878 Agreement No. 4940A EXHIBIT B SCOPE OF ADDITIONAL WORK FOR FIRST AMENDMENT TO CONTRACT NO. 4940 l' ect -Specific Sco e The Consultant, Gale Jordan Associates, shall provide additional sampling, testing and assessment services with the ultimate goal of removing any harmful substances, such as lead and asbestos, inside three facilities, located in the City of El Segundo, CA 90245: 1. The Fire Station 1 Facility located at 314 Main Street a. Testing in the kitchen prior to tile and paint replacement and kitchen remodel b. Testing in the dormitories prior to carpet replacement 2. Recreation Park Facilities a. Checkout Building — testing prior to carpet replacement b. Gordon Clubhouse — testing in the Tri Room prior to ceiling tile removal • Sampling can occur as soon as possible after the agreement is amended and all signatures have been obtained. • Each report shall identify any lead, asbestos, and any other harmful substances on the subject building. These additional projects will achieve the same following objectives: 1. Comprehensively test for any lead -based materials, asbestos or harmful substances inside the affected areas of each building. 2. All necessary mobilizations for the successful bidders to complete the project shall be included in the bid costs. Roof visits will be coordinated by City staff when a bid is awarded. Generate a comprehensive report identifying all the findings of the tests a. The report shall identify the locations from where each sample was taken, show the material identified, show the amount of any potentially harmful substance present, and compare the existing amount to acceptable amounts of the substance. b. The report shall clearly identify what locations will require abatement if disturbed for removal and construction. c. The analysis in each report is to include recommendations for abatement of any potentially harmful substances during removal and construction. d. Each report shall provide abatement objectives and recommended methods of treatment /mitigation for Contractors and abatement monitoring companies for its subject building during roof removal and reconstruction. e. Each report will be made part of the specifications for its subject areas. • The Consultant will provide one electronic report for Fire Station 1 and another for the Recreation and Park Facilities combined to the City which will contain a detailed implementation of all the project goals listed above. The Consultant shall be properly certified for the work proposed with all certifications up to date. General Scope conditions shall remain the same unless otherwise stated. Attachments: Gale Jordan Cost Estimate P15232A and P15237A Agreement No. 4940A December 3, 2015 Floriza Rivera Public Works Department City of El Segundo frivera @elsegundo.org Re: Revised Proposal for Asbestos/Lead Survey Firehouse Kitchen Remodel Dear Ms. Rivera: gale /jordan associates, inc. (gja) is pleased to provide the following proposal for the above - referenced project, inclusive of sampling carpet mastic and the paint in one of the dormitory rooms as well as inspecting the kitchen. Asbestos/Lead Survey The survey for asbestos - containing materials (ACM) will be performed in accordance with Cal /OSHA guidelines, which meet the requirements of South Coast Air Quality Management District's (SCAQMD) Rule 1403. The survey will be performed under the supervision of a Cal/OSHA Certified Asbestos Consultant. The asbestos samples will be analyzed by a third -party, independent laboratory using Polarized Light Microscopy with Dispersion Staining (PLM/DS) in accordance with the Environmental Protection Agency (EPA), "Method for the Determination of Asbestos in Bulk Building Materials" (EPA 600/R -93 -116). Percentage estimates of each material component are based on the analyst's best judgment following examination with a stereoscope and PLM/DS analysis. Bulk samples will be collected of suspect lead- containing materials in accordance with the Cal /OSHA requirements of 8 CCR 1532. 1, in order to evaluate potential worker exposure to lead paint. 38,58 Carson 9 r t uic- 20 w CA 90503 FF-L (310) 310r43i7 FAX(310)3164558 Agreement No. 4940A December 10, 2015 Floriza Rivera Public Works Department City of El Segundo frivera@elsegundo.org Re: Proposal for Asbestos Sampling Check -out Building Gordon Clubhouse Dear Ms. Rivera: gale /jordan associates, inc. (gja) is pleased to provide the following proposal for the above - referenced project site. The sampling in the Check -out Building will include materials affected by the carpet replacement project; the sampling in the Gordon Clubhouse will include exposed ceiling materials. One report will be issued. Asbestos The survey for asbestos - containing materials (ACM) will be performed in accordance with Cal /OSHA guidelines, which meet the requirements of South Coast Air Quality Management District's (SCAQMD) Rule 1403. The survey will be performed under the supervision of a Cal/OSHA Certified Asbestos Consultant. The asbestos samples will be analyzed by a third -party, independent laboratory using Polarized Light Microscopy with Dispersion Staining (PLM/DS) in accordance with the Environmental Protection Agency (EPA), "Method for the Determination of Asbestos in Bulk Building Materials" (EPA 600/R -93 -116). Percentage estimates of each material component are based on the analyst's best judgment following examination with a stereoscope and PLM/DS analysis. Please note the survey will be limited to visible and accessible materials. The carpet will be cut and lifted as required to access suspect materials. The report will include laboratory analysis reports, estimated quantities and condition assessments of asbestos - containing materials, and recommendations for future actions„ 3858 Cmw Sreet C , SWe 200 Twance, CA 90503 T -L. (310) 31 6-4371 4 FAX (310) 3164558 Ms. F. Rivera Check -out Bldg /Gordon Clubhouse December 10, 2015 Page Two Estimated Cost Onsite/Report Flat fee Asbestos Samples (estimated) $20 /each Estimated Cost NTE Agreement No. 4940A $700 TBD $910 *Note: Laboratory analyses of each homogeneous asbestos material will be performed either until the first positive result is obtained, or, until all results of that material prove negative. Billing will reflect only the analyzed samples. Confidentiality and Limitations This report will be based upon conditions and practices observed at the property and information made available to gja at the time of the site visit. gja's assessment of the risk of exposure to asbestos will follow generally accepted protocols and will be based on conditions at the time of the survey. This report will not propose to identify all hazards or unsafe practices, or to indicate that other hazards or unsafe practices do not exist at the premises. Additional suspect but un- sampled materials could be located between walls, in voids, or in other inaccessible areas, The report will be prepared for the sole use of the Client, the only intended beneficiary of our work. gja understands that our services to the Client are to be held in strict confidence. gja will not discuss or disclose any information about our services to any third party without the Client's consent. gja is not responsible for changes in conditions or accepted protocols subsequent to our site visit. Sincerely, gale /jordan associates, inc. Thomas A. Jordan Corporate Vice President Cal /OSHA Certified Asbestos Consultant No. 92 -0208 Expiration Date: 7/27/16 P15237 Ms. F. Rivera Agreement No. 4940A Check -out Bldg. /Gordon Clubhouse December 10, 2015 Page Three AUTHORIZATION TO PROCEED By signing below, I affirm that I am authorized to represent the City of El Segundo and I hereby authorize gale /jordan associates, inc. to proceed with the environmental services as described above: Signed and Printed: Ia&V IFA Dated: Agreement No. 4940A Ms. F. Rivera Firehouse December 3, 2015 Page Two The samples will be collected by scraping approximately one gram of paint onto a moistened surface, in accordance with the guidelines found in the Department of Housing and Urban Development's (HUD) "Guidelines for the Evaluation and Control of Lead - Based Paint Hazards in Housing ". Samples of ceramic tile will be collected by chipping off small areas of material. The samples will be analyzed by a third -party, independent laboratory using Flame Atomic Absorption Spectroscopy in accordance with EPA Method SW846 -7420. The surveys will be performed under the supervision of a CDPH Certified Lead Inspector /Assessor. The report will include laboratory analysis reports, estimated quantities and condition assessments of asbestos - containing materials, and recommendations for future actions. Please note the survey will be limited to visible and accessible materials. Estimated Cost Onsite/Report Flat fee $960 Asbestos Samples (estimated) $20 /each included Lead Samples (estimated) $25 /each included Estimated Cost $960 *Note: Laboratory analyses of each homogeneous asbestos material will be performed either until the first positive result is obtained, or, until all results of that material prove negative. Billing will reflect only the analyzed samples. Confidentiality and Limitations This report will be based upon conditions and practices observed at the property and information made available to gja at the time of the site visit. gja's assessment of the risk of exposure to asbestos and lead will follow generally accepted protocols and will be based on conditions at the time of the survey. Agreement No. 4940A Ms. F. Rivera Firehouse December 3, 2015 Page Two This report will not propose to identify all hazards or unsafe practices, or to indicate that other hazards or unsafe practices do not exist at the premises. Additional suspect but un- sampled materials could be located between walls, in voids, or in other inaccessible areas. The report will be prepared for the sole use of the Client, the only intended beneficiary of our work. gja understands that our services to the Client are to be held in strict confidence. gja will not discuss or disclose any information about our services to any third party without the Client's consent. gja is not responsible for changes in conditions or accepted protocols subsequent to our site visit. Sincerely, gale /jordan associates, inc. Thomas A. Jordan Corporate Vice President Cal /OSHA Certified Asbestos Consultant No. 92 -0208 Expiration Date: 7/27/16 P 15232A AUTHORIZATION TO PROCEED By signing below, I affirm that I am authorized to represent the City of El Segundo and I hereby authorize gale /jordan associates, inc. to proceed with the environmental services as described above: Signed and Printed: Dated: