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2016 Jan 19 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 19, 2016 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matter City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 1 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-7- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management /Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 19, 2016 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Dugan PRESENTATIONS a) Presentation by Linda Johnson , representing the El Segundo Chamber of Commerce, the 2015 Chamber of Commerce Holiday Parade Winners. b) Presentation by El Segundo Police Department, Chief Mitch Tavera, concerning the department's Active Shooter Program. Council commented on the presentation and the current public safety concerns. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Corrita Concon, resident, commented on the community's public safety concerns and expressed concern about Police Officer retention in the City. CITY COUNCIL COMMENTS — (Related to Public Communications) Council answered the public comment question. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 3 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS Consideration and possible action to amend the Settlement Agreement between the City of El Segundo and Wiseburn School District related to the design and construction of a joint use aquatics facility located on school district property at 201 N. Douglas Street and authorize payment of $300,000 from the Aquatics Trust Account to cover costs associated with the architectural design phase. (Fiscal Impact: $300,000.00) Recommendation — 1) Authorize the Mayor to execute the amended settlement agreement in a form approved by the City Attorney; 2) Authorize the City Manager to pay $300,000 to Wiseburn Unified School District for architectural design services in accordance with the amended settlement agreement; 3) Alternatively, discuss and take other action related to this item Greg Carpenter, City Manager, introduced and presented the item. Council Discussion MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to authorize the Mayor to execute the amended Settlement Agreement no. 4887A between the City of El Segundo and Wiseburn School District in a form approved by the City Attorney and authorize the City Manager to pay $300,000 to Wiseburn Unified School District for architectural design services in accordance with the amended settlement agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2, Approve Warrant Numbers 3008943 through 3009198 on Register No. 6 in the total amount of $1,159,639.70 and Wire Transfers from 11/30/2015 through 12/13/2015 in the total amount of $3,624,085.27. Warrant numbers 3009199 through 3009384 on Register No. 7 in the total amount of $842,104.06 and Wire Transfers from 12/14/2015 through 1/10/2016 in the total amount of $2,602,926.33. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approve Special City Council Meeting Minutes of December 8, 2015 and Regular City Council Meeting Minutes of December 15, 2015. MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 4 4, File this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) 5. PULLED BY MAYOR PRO TEM JACOBSON 6. Waive second reading and adopt Ordinance No. 1516 for a Zone Change from the Light Manufacturing (M -1) Zone to the El Segundo South Campus Specific Plan (ESSCSP) Zone, a Zone Text Amendment, a Specific Plan, and a Development Agreement no. 4972 on the site located at 2000 -2100 East El Segundo Boulevard. Applicant: The Raytheon Company (Fiscal Impact: If approved, the project would provide $4,000,000 in direct payment revenue; up to $1,071,228 in direct payment revenue related to development fee per square foot; an estimated $11,893,000 roadway infrastructure; $75,000 for bicycle parking; and potentially $375,000 for wastewater infrastructure improvements) 7, Waive the formal bidding process pursuant to the El Segundo City Code Section 1 -7 -10 and authorize the Fire Department to piggy -back on a City of Palo Alto Fire Department's Request for Quotation, RFQ 159018, for the purchase of a replacement Fire Engine manufactured by Pierce Manufacturing Inc. (Fiscal Impact: $668,982.00) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda items 2, 3, 4, 6, and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEM 5, Consideration and possible action to amend a standard Public Works Contract with Jose Angel Fierros (dba FS Construction) for FY 2015/16 Curb, Gutter, Sidewalk, and other Concrete Improvements. Project No. PW 14 -16. (Fiscal Impact: $200,000.00) Council Discussion MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to authorize the City Manager to execute a Public Works contract Amendment No. 4898B with Jose Angel Fierros (dba FS Construction), in a form as approved by the City Attorney, for $200,000.00 for the FY 2015 -16 curb, gutter, sidewalk and other concrete improvements. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 5 F, NEW BUSINESS 8. Consideration and possible action to award a standard General Services contract to the lowest responsible bidder, Sierra School Equipment Company, for the Council Chambers Theater Seating Refinishing Project. Project No.: PW 15 -29A. (Fiscal Impact: $38,178.00) Greg Carpenter, City Manager, introduced the item, Stephanie Katsouleas, Public Works Director, gave a presentation. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to authorize the City Manager to execute a standard General Services Agreement No. 4973, in a form as approved by the City Attorney, with Sierra School Equipment Company, in the amount of $28,178.00 and authorize additional funding for carpet materials and installation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER- None H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK 9. Consideration and possible action to: 1) Introduce an Ordinance No. 1517 to amend section 1 -4 -2 of the El Segundo Municipal Code ( "ESMC ") relating to the selection of the mayor and mayor pro tem; 2) Adopt Resolution No. 4966 amending City Council Resolution 4945 calling for the April 12, 2016 General Municipal Election, to amend the language in Section 1 to read "Vote for no more than three ". (Fiscal Impact: None) Tracy Weaver, City Clerk and Mona Shilling, Deputy City Clerk, introduced and presented the item. Council Discussion Ordinance was introduced and will be brought back to the February 2, 2016 City Council Meeting for adoption. MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to adopt Resolution No. 4966. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 REPORTS — CITY TREASURER — Not Present MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 6 K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Wished everyone a Happy New Year and attended a legislative tour in Sacramento with the Independent Cities Association. Council Member Atkinson — Thanked those who attend Council meetings and comment during Public Communications. Council Member Dugan — None Mayor Pro Tern Jacobson — None Mayor Fuentes — Attended the dedication of the Floyd Carr bench at Library Park. The Rotary Club sponsored the dedication of the bench. The Mayor welcomed In & Out and toured the facilities for "Just Fab ", a company based in El Segundo. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total). None MEMORIALS — None ADJOURNMENT at 7:56 PM (JU& a;x&� Tracy W er, Comity Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 19, 2016 PAGE No. 7