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2015 Nov 17 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMEBER 17, 2015 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present at 5:05 PM Council Member Dugan - Present Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -2- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Penuelas vs. City of El Segundo, LASC Case No. BC523072 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management /Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 17, 2015 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:03 PM INVOCATION — Pastor Eric Jay, St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Fellhauer PRESENTATIONS — a) Presentation by Mayor Fuentes announcing El Segundo as the winner of the 2015 EDDY award by LAEDC for the Most Business Friendly City. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Olga Beale, resident, commented on item #F12, tree removal near Library Park. Dora Polk, resident, commented on item #F12, tree removal near Library Park. Julie Stolnak, resident, commented on the ongoing labor negotiations with the Police Officers Association. Mike Robbins, resident, commented on the ongoing labor negotiations with the Police Officers' Association. Ryan Baldino, resident, expressed gratitude to the Council and supports their efforts concerning the ongoing labor negotiations with the Police Officers' Association. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 3 F. NEW BUSINESS — Moved forward on the Agenda 12. Discussion and possible action regarding the pending sidewalk/curb repairs and tree removal plans for the 100 block of West Palm Avenue adjacent to Library Park. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director and Stephanie Katsouleas, Public Works Director, gave brief presentations. Council Discussion MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to approve the plan to remove one camphor tree, preserve four camphor trees, repair the south curbing, and design a meandering sidewalk through portions of Library Park. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Dugan abstained B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action to open a public hearing and receive testimony regarding the El Segundo South Campus Specific Plan Project (ESSCSP) for property generally located at 2000 to 2100 El Segundo Boulevard owned by the Raytheon Company. (Fiscal Impact: If approved, the project would provide $3,000,000 in direct payment revenue; up to $1,071,228 in direct payment revenue related to development fee per square foot; an estimated $11,893,000 roadway infrastructure; $75,000 for bicycle parking; and potentially $375,000 for wastewater infrastructure improvements).' Mayor Fuentes stated this was the time and place to conduct a public hearing regarding the El Segundo South Campus Specific Plan Project (ESSCSP) for property generally located at 2000 to 2100 El Segundo Boulevard owned by the Raytheon Company. City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had not been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Greg Carpenter, City Manager, introduced the item. Sam Lee, Director of Planning and Building Safety Director, introduced the project and the project team. Masa Alkire, Program Planner, gave a presentation. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 4 Bob Matson, Vice President, Transportation Planning at RBF Consulting, A Company of Michael Baker Corporation, gave a presentation. Recessed at 8:33 PM Reconvened at 8:43 PM Masa Alkire, Program Planner, presented. Sam Lee, Director of Planning and Building Safety Director, concluded and summarized the presentation. Mayor Fuentes announced the Public Hearing is now open for public comment. Scott Possa, Raytheon (Applicant), gave a presentation. Warren Flynn, Director of Systems Engineering for Raytheon (Applicant), gave a presentation. Ryan Baldino, resident and Planning Commissioner, spoke concerning the Raytheon project. Mike Robbins, resident, spoke concerning the Raytheon project. Julie Stolnak, resident, spoke concerning the Raytheon project and possible green space to the City. Council Discussion Staff and Applicant answered Councils' questions. Council Consensus to continue item #B1 to the December, 1, 2015 City Council Meeting. C. UNFINISHED BUSINESS 2. Consideration and possible action to receive and file this report regarding the Public Works Department emergency preparedness plan for the anticipated 2015/16 El Nino storm events. (Fiscal Impact: None) Council Consensus to move item #C2 to the December 1, 2015 City Council Meeting. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 5 3. Consideration of request by the Community Cable Advisory Committee for possible action to adopt a Resolution establishing policies regarding the use of City Cable TV broadcast facilities for the production, broadcast and distribution of Candidate Video Statements for use during local elections. (Fiscal Impact: None) ITEM PULLED BY STAFF TO BE BROUGHT BACK TO A FUTURE CITY COUNCIL MEETING. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Warrant Numbers 3008396 through 3008591 on Register No. 3 in the total amount of $632,424.54 and Wire Transfers from 10/19/2015 through 11/1/2015 in the total amount of $843,157.60. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approve the Regular City Council Meeting Minutes of October 20, 2015 and Regular City Council Meeting Minutes of November 3, 2015. Recommendation — Approval. 6. Receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) 7. Approve energy efficiency products from Southern California Edison's Direct Install Program and installation of energy efficient replacement equipment at City facilities and authorize the City Manager to execute the Southern California Edison Direct Install Program Agreements, 4941 A, 4941 B, 4941 C, 4941 D. Fiscal Impact: N /A) * *PLEASE SEE EMAIL ATTACHED UPDATING ITEM ** 8. Waive second reading and adopt Ordinance No. 1511 approving Environmental Assessment No. EA -1122 to modify Condition No. 5L regarding fencing requirements for the Plaza El Segundo and The Point development project. Applicant: Street Retail Inc. Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 6 9, Adopt Resolution No. 4940 approving plans and specifications for the Hilltop Park Playground Improvement, Project No. PW 16 -05, and waive the bidding process for the purchase of playground equipment from GameTime as stipulated in the grant requirements. Fiscal Impact: Estimated at $243,000.00) 10. Approve the proposed Class Specifications for the classifications of Code Compliance Inspector, Information Systems Developer, Residential Sound Insulation (RSI) Supervisor (At- Will), Records Technician, and Budget and Payroll Supervisor, introduce and waive the first reading of Ordinance No. 1513, adopt Resolution No. 4941 establishing the Basic Monthly Salary Ranges for the job classifications of Code Compliance Inspector, Information Systems Developer, Residential Sound Insulation (RSI) Supervisor (At- Will), and Budget and Payroll Supervisor, adopt Resolution No. 4942 establishing the Hourly Pay Rate for the part-time classification of Records Technician and approve the Examination Plans for Code Compliance Inspector, Information Systems Developer, and Budget and Payroll Supervisor. (Fiscal Impact: $373,700.00) 11. Adopt Resolution No. 4943 and Resolution No. 4944 updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for the El Segundo Fire Fighters' Association and the El Segundo Police Support Services Employees' Association. (Fiscal Impact: None- Included in the Adopted Budget) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda items 4, 5, 6, 7, 8, 9, 10, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 12. (ITEM MOVED FORWARD ON AGENDA) Discussion and possible action regarding the pending sidewalk/curb repairs and tree removal plans for the 100 block of West Palm Avenue adjacent to Library Park. (Fiscal Impact: None) G. REPORTS — CITY MANAGER — Thanked the staff for a job well done on both the EDDY Award and the Raytheon project. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK 13. Consideration and possible action regarding adoption of resolutions 1) calling for a General Municipal Election, 2) requesting Los Angeles County provide election services, and 3) establishing requirements for candidate statements and MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 7 entering into an agreement with Martin & Chapman Co. for the April 12, 2016 General Municipal Election. (Fiscal Impact: $53,000.00) Tracy Weaver, City Clerk, presented the item, Council Discussion MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to adopt Resolution No. 4945, Resolution No. 4946 and Resolution No. 4947 related to the General Municipal Election and authorize the City Manager to enter into an agreement, no. 4946, with Martin & Chapman Co. for $53,000.00, in a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — None Council Member Atkinson — Attended Super CPR Saturday Council Member Dugan — Mentioned the ESHS Water Polo team is going to CIF and the Mira Costa Girls Golf Team won CIF State Championship. Mayor Pro Tern Jacobson — None Mayor Fuentes — Mentioned the City email's system has been down for a few days and answered a residents question concerning Labor negotiations. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Ryan Baldino, resident, invited everyone to attend ED's "Ladies Night Out" on Thursday, November 19, 2015. MEMORIALS — None JOURNME at 10:45 PM f Tra y Wea r, City Clerk . MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2015 PAGE No. 8 Weaver, Tracy (City Clerk) From: Carpenter, Greg Sent: Thursday, November 19, 2015 8:22 AM Cc: Hensley, Mark (City Attorney); Katsouleas, Stephanie; Shilling, Mona Subject: Change /increase to SCE grant approved on Tuesday night Dear City Council, Tuesday night you approved a consent item for the SCE Direct Install program, which will provide the City with up to $10,000 in energy efficiency upgrades at each qualifying location. The upgrades include new lamps /ballasts, surge protectors, etc. but not occupancy sensors, which have already been installed at most facilities. The staff report specifically called out four locations, but there are now actually 10 qualifying locations. SCE was still conducting audits this week to confirm those additional locations and hence they were not identified in the staff report approved Tuesday night. I just wanted to make you aware of the additional $70,000 in lighting upgrades we'll be getting. Because SCE requires that the work be completed by November 30th, there was not time to bring another item back to council for approval. Nevertheless we are excited to be receiving these funds and upgrades, and the associated reduction in energy costs we expect to realize after the installs are completed. Below is the complete list of locations. Please let me know if you have any questions or concerns. 1 Camp Eucalyptus 2 Campus El Segundo 3 Joslyn Senior Center 4 Library 5 Public Works Yard 6 Teen Center 7 The Clubhouse 8 The Lakes -Pro Shop 9 The Plunge 10 Water Yard Greg