2015 Oct 06 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 6, 2015 — 5:00 PM
5:00 P.M. SESSION
Adjourned to 5:30 PM — Due to lack of quorum
CALL TO ORDER — Mayor Fuentes at 5:30 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total). None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Penuelas vs. City of El Segundo, LASC Case No. BC523072
3.. O'Leary v. City of El Segundo WCB /EAMS Nos. ADJ8702179 and 918053
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 1
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -5- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 6, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Pastor Mark Stepp, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
PRESENTATIONS
a) Mayor Fuentes honored the volunteers and Shawn Green, Alison Dobay Dobney
and Elizabeth Tran announced the City of El Segundo's Volunteers who provide
community service throughout the year. A reception preceded the meeting in the
Civic Center Quad.
b) Proclamation read by Mayor Fuentes, presented to Acting Fire Chief Slover,
proclaiming October 4 — 10, 2015 as Fire Prevention Week.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Fernando Aguilar, Tree Musketeers Youth Manager, invited the residents of El Segundo
to attend "Make a Difference Day" to be held on October 24, 2015 from 9:30 — 11:30
am.
Wendy Vitalitch, resident, commented on item #C1.
Gail Church, Tree Musketeers Executive Director, commented on item #C1.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 3
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Consideration and possible action to 1) review the proposed landscaping and
lighting designs for the Richmond St. Rehabilitation Arterial Improvement Project
revisions and 3) direct staff to proceed with preparation of construction plans and
specifications.
(Fiscal Impact: $800,000.00)
Greg Carpenter, City Manager, introduced the item.
Stephanie Katsouleas, Public Works Director, gave a presentation and answered
Council's questions.
Nathaniel Behura, Transportation & Energy Solutions, Inc., answered Council's
questions concerning possible lighting for the Richmond Street project.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson
directing staff to proceed with the preparation of construction plans and specifications
inclusive of any design changes and review all lighting options. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/1 YES: Atkinson, Fellhauer, Jacobson, Fuentes NO:
Dugan
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approve Warrant Numbers 3007694 through 3007991 on Register No. 24 in the
total amount of $1,724,463.70 and Wire Transfers from 8/31/2015 through
9/13/2015 in the total amount of $3,275,022.79. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 4
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
1 Approve the Regular City Council Meeting Minutes of September 15, 2015.
4... Receive and file this report regarding emergency work to repair dwelling units at
the Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
5. Approve a Second Amendment no. 3500A to Agreement #3500 with CBS
Decaux Street Furniture, LLC for bus shelter advertising.
(Fiscal Impact: $419,480.00 Estimated Revenue)
6. Approve the request from SteelWave, the owner of property at 2030 East Maple
Avenue, to install a temporary banner exceeding 500 square feet in size on a
street- facing fence for the purpose of marketing the currently vacant building
to potential tenants for a period not to exceed 3 months. (Modified). Applicant:
SteelWave.
(Fiscal Impact: N /A)
7. Approve the Fire Department Mutual Apparatus and Equipment Loan Agreement
no. 4925 between the cities of El Segundo, Redondo Beach, Hermosa Beach,
and Manhattan Beach and authorize the Mayor to sign the Agreement.
(Fiscal Impact: None)
8. Receive and file this report regarding the extension of Park Place between Nash
St. and Sepulveda Blvd. and authorize the Mayor to sign resolution no. 4934 in
support of applying for $36,850,000 million from the Measure R South Bay
Highway Program (SBHP) for the development of plans and specifications
and construction costs for the roadway.
(Fiscal Impact: potential receipt of grant funding, match requirement
undetermined)
9. Waive the bidding process to purchase one (1) Honda Civic hybrid vehicle
overdue for use by the Public Works Inspector using equipment replacement and
Air Quality Management District (AQMD) funds and authorize the City Manager
to execute an agreement no. 4926, in a form approved by the City Attorney, to
purchase the Honda Civic hybrid vehicle.
(Fiscal Impact: $28,130 grant fund expenditure.)
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OCTOBER 6, 2015
PAGE NO. 5
M Approve the ongoing professional service agreements and blanket purchase
orders for FY 2015 -2016 in excess of $25,000 for various departments; and
possible action to waive the formal bidding process and authorize the
continued purchase of various goods and services as described below.
(Fiscal Impact: Included in the FY 15 -16 Budget: General Fund $1,886,670
including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A
Fund $30,000; Water Enterprise Fund $154,000; Wastewater (Sewer) Enterprise
Fund $28,000; Golf Course Enterprise Fund $96,000; Workers' Compensation
Fund $97,749; Public Works Full Time Salary Accounts General Fund, Water &
Wastewater Enterprise Funds $200,000).
Recommendation —
(1) Authorize the City Manager to execute an amendment no 4095E to Agreement
No. 4095 with High Point Strategies, LLC for City's advisors and advocate
regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles
agencies, in a form approved by the City Attorney to (1) extend the term of the
agreement to September 30, 2016; (2) authorize payment for services up to
$75,000 (General Fund); and (3) take such additional, related, action that may be
desirable.
(2) Authorize the City Manager to execute an amendment no. 4242E to Agreement
No. 4242 with Willdan Homeland Solutions for consulting services related to
City's Emergency Management program, in a form approved by the City
Attorney to (1) extend the term of the agreement to September 30, 2016; (2)
authorize payment for services up to $60,530 (General Fund); and (3) take such
additional, related, action that may be desirable.
(3) Authorize the City Manager to extend ongoing service agreements with Baker
& Taylor Information Services for supplying books and other library materials,
and issuance of blanket purchase order not to exceed $88,800 in FY 2015-
2016 (General Fund and Library Developer Fees).
(4) Authorize the City Manager to extend contract #4729 to Innovative Interfaces,
Inc., for library computer network system maintenance, amendment no. 4727C
and issuance of blanket purchase order not to exceed $28,500 (General Fund)
(5) Authorize the City Manager to extend ongoing service agreements with J. Lee
Engineering provides plan check and inspection consulting services for the
Building and Safety Division, amendment no. 37901 not to exceed $140,000 in
FY 2015 -2016 (General Fund).
(6) Authorize the City Manager to extend ongoing service agreement with JAS to
provide plan check and inspection consulting services for the Building and Safety
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 6
Division, amendment no. 4695B not to exceed $63,200 in FY 2015 -2016
(General Fund).
(7) Authorize the City Manager to extend ongoing service agreement with Scanning
Service Corp. to provide service of scanning plans, permits & microfilm to digital
for Laserfiche document imaging system for the Building and Safety Division,
amendment no. 5987E, not to exceed $23,000 and Planning Division not to
exceed $20,000 in FY 2015 -2016 for a combined total amount of $43,000
(General Fund).
(8) Authorize the City Manager to extend ongoing service agreement with Pacific
Municipal Consultants (PMC) to provide professional planning consulting and
interim staffing services for the City's Planning Division, amendment no. 4722B,
not to exceed $58,000 in FY 2015 -2016 (General Fund).
(9) Authorize the City Manager to extend ongoing service agreement with Tierra
West Advisor's Inc. to provide professional planning consulting and interim
staffing services for the City's Planning Division, amendment no. 4787A not to
exceed $45,000 in FY 2015 -2016 (General Fund).
(10) Authorize the City Manager to extend ongoing service agreements with
Westchester Medical Group /Center for Heart and Health to provide annual safety
employees fitness for duty and executive physical examinations, amendment no.
3912G not to exceed $60,000 in FY 2015 -2016 (General Fund).
(11) Authorize the City Manager to extend ongoing service agreement with York Risk
Services Group to administer workers' compensation claims, amendment no.
3882E not to exceed $97,749 in calendar year 2015 -2016 (Workers'
Compensation Fund).
(12) Authorize the El Segundo Fire Department to waive the bidding process per El
Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical
supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc.
( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket purchase
order to Bound Tree for medical and pharmaceutical supplies not to exceed
$32,000 in FY 2015 -2016 (General Fund).
(13) Authorize the City Manager to amend the contract with All Cities Management
Company for one -year to provide crossing guard services for the El Segundo
School District, amendment no. 4687A not to exceed $89,640 in FY 2015 -2016
(General Fund).
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 7
(14) Authorize all El Segundo City Departments to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10 to purchase office supplies, related
products and off -site office services, and piggyback on The Cooperative
Purchasing Network (TCPN) Contract # R5023 awarded to Office Depot, and
authorize issuance of a citywide open purchase order to Office Depot for office
supplies, related products and off -site office services under the agreement
not to exceed $75,000 in FY 2015 -2016 (General Fund).
(15) Authorize all El Segundo City Departments to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10 to purchase City -wide advertising and
authorize issuance of a citywide open purchase order to El Segundo Herald.
Off -site services include Public Hearing notices, Request for Proposal
notices, Department advertising and publishing, printing and distribution of the
Recreation and Parks brochures not to exceed $70,000 in FY 2015 -2016
(General Fund).
(16) Authorize the issuance of a blanket purchase order to Hinderliter De
Llamas & Associates (Agreement #3313) to provide professional services
related to sales and use tax for an amount not to exceed $81,000 in FY 2015-
2016 (General Fund).
(17) Authorize the issuance of a blanket purchase order to Lane Donovan
Partners, LLC (Agreement #3399) to provide management services for The
Lakes Golf Course for an amount not to exceed $96,000 in FY 2015 -2016 (Golf
Course Enterprise Fund).
(18) Authorize the City Manager to extend Agreement # 4096 with TruGreen
Landcare in a form approved by the City Attorney, amendment no. 4096E and
issuance of a blanket purchase order to provide weekly landscape services for
an amount not to exceed $172,000 in FY 2015 -2016 (General Fund).
(19) Authorize the City Manager to issue a blanket purchase order for Agreement #
4699 with West Coast Arborist to provide tree maintenance services for amount
not to exceed $175,000 in FY 2015 -2016, with individual services billed based
on the scope of work requested. (General Fund).
(20) Authorize staff to continue to purchase gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing in an
amount not to exceed $315,000 in FY 2015 -2016 (General Fund = $250,000;
Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise
Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000).
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 8
(21) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in
an amount not to exceed $130,000 in total for the purchase of single jet water
meters for the City's water system in FY 2015 -2016 (Water Enterprise Fund).
(22) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company in an amount not to
exceed $30,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects in FY 2015 -2016 (General Fund).
(23) Authorize the issuance of a blanket purchase order to DataProse (Agreement
# 3227) to provide Water and Sewer divisions utility bill print and mail services
for an amount not to exceed $30,000 in FY 2015 -2016 (Water & Wastewater
(sewer) Enterprise Funds).
(24) Authorize the City Manager to extend the ongoing professional service
Agreement # 4269 with Aerotek, amendment no. 42911 for providing temporary
staffing service for the Public Works Department not to exceed $200,000 in FY
2015 -2016, amendment no. 4269J (General Fund, Water & Wastewater (sewer)
Enterprise Funds).
(25) Authorize the City Manager to execute a one -year contract no. 4923 with the
Society for the Prevention of Cruelty to Animals Los Angeles for animal
sheltering services, not to exceed $28,200 in FY 2015 -2016 (General Fund).
(26) Authorize the City Manager to execute a one -year contract with Duncan
Solutions (formerly Enforcement Technology Inc.) for processing of parking
citations /collections, amendment no. 4689A, not to exceed $77,000 in FY 2015-
2016 (General Fund).
(27) Authorize the issuance of a blanket purchase order to San Diego Police
Equipment Co., Inc. (SDPECI) and Dooley Enterprises, for the purchase of
CCI -Speer and Federal ammunition, not to exceed $67,000 in FY 2015 -2016
(General Fund).
(28) Authorize the City Manager to execute a one -year contract amendment and /or
purchase order with Tyler Technologies for annual software licensing,
maintenance, and support not to exceed $43,800 in FY 2015 -2016 (General
Fund).
(29) Authorize the City Manager to execute a one -year contract and /or blanket
purchase order with Active Network for annual licensing, maintenance and
support not to exceed $34,000 in FY 2015 -2016 (General Fund).
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 9
(30) Alternatively, discuss and take other action related to this item.
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 2, 3, 4, 5, 6 (with modifications), 7, 8, 9, and 10.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - None
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
Council Member Atkinson — Thanked the City's volunteers.
Council Member Dugan — None
Mayor Pro Tern Jacobson — Thanked the City's volunteers.
Mayor Fuentes — Attended ribbon cuttings for Pilates on Main and Art Space, attended
the Los Angeles Economic Development Corporation's Innovation Week, attended a
Manufacturing Day Event at Northrop Grumman and gave an accommodation for
continuing Manufacturing in El Segundo and attended Starburst Accelerator's launch
hosted by Boeing.
11. Consideration and possible action to select a Centennial Celebration
subcommittee.
(Fiscal Impact: None)
Council Discussion
Consensus by Council to approve Mayor Fuentes and Council Member Fellhauer to the
Centennial Celebration subcommittee.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total).
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 10
Gail Church, Tree Musketeers Executive Director, provided clarification a few items
concerning item #C1.
Dr. Anthony Mendez, resident, spoke concerning the proposed solar lighting for the
Richmond Street Project.
ANNOUNCEMENT — Mayor Fuentes announced the birth of Klaus Uli Fellhauer.
ADJOURNMENT at 8:38 PM
Tracy UWea`ve City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 6, 2015
PAGE NO. 11