CONTRACT 4940 CLOSEDAgreement No. 4940
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
GALE JORDAN ASSOCIATES, INC.
This AGREEMENT is entered into this 23rd day of October, 2015, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and GALE
JORDAN ASSOCIATES, INC., a California Corporation ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed One Thousand, Eight Hundred Seventy -Five dollars ($1,875) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay for monitoring work, scheduled to match the contractor's abatement schedule,
at the rates specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
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with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from November 1, 2015, to June 1, 2016.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii, CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work, Fee Schedule, and Proposal for Services
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
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Agreement No. 4940
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D, Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii.. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
iii. Indemnification for Hazardous Waste. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, reasonable attorney's
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fees and penalties), injuries, or liability, arising out of this
Agreement, or its performance including, without limitation, damages
or penalties arising from CONSULTANT's removal, remediation,
response or other plan concerning any Hazardous Waste resulting in
the release of any hazardous substance into the environment. Should
CITY be named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not, arising
out of this Agreement, or its performance, CONSUTLANT will
defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise, to the extent
CONSULTANT is adjudged at fault. The foregoing indemnity is
intended to operate as an agreement pursuant to 42 USC § 9607(e)
(the Comprehensive Environmental Response, Compensation and
Liability Act; "CERCLA ") and Health & Safety Code § 25364 to
defend, protect, hold harmless, and indemnify CITY from all forms of
liability under CERCLA, or other applicable law, for any and all
matters addressed in this Agreement.
B, As used throughout this Agreement, "Hazardous Waste," "HW," or "Waste"
means any flammable, explosive, or radioactive materials or hazardous, toxic or
dangerous wastes, substances or related materials or any other chemicals,
materials or substances, exposure to which is prohibited, limited or regulated by
any federal, state, local law or regulation or which, even if not so regulated, may
or could pose a hazard to public health and safety, including, without limitation,
asbestos, PCBs, petroleum products and byproducts, substances defined or listed
as "hazardous substances" or "toxic substances" or similarly identified in,
pursuant to, or for purposes of, the California Solid Waste Management, Resource
Recovery and Recycling Act (Gov't. Code §§ 66700 et seq.); the Comprehensive
Environmental Response, Compensation, and Liability Act (42 U.S.C. §§ 9601 et
seq.); the Hazardous Materials Transportation Act (49 U.S.C. §§ 1801 et seq.); the
Resource Conservation and Recovery Act (42 U.S.C. §§ 6901 et seq.); Health &
Safety Code §§ 25117 or 25316, including the regulations promulgated thereto
(see 22 Cal. Code of Regs. § 66261.3); any substances or mixture regulated under
the Toxic Substance Control Act of 1976 (15 U.S.C. §§ 2601 et seq.); any "toxic
pollutant" under the Clean Water Act (33 U.S.C. §§ 1251 et seq.); and any
hazardous air pollutant under the Clean Air Act (42 U.S.C. §§ 7901 et seq.).
C. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and volunteers.
D. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
E. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
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Agreement No. 4940
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE..
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
I
pe of lnsprance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO -CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
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property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
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Agreement No. 4940
26. NOTICES. All communications to either party by the other parry will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Gale /Jordan Associates, Inc. City of El Segundo Public Works Department
3858 Carson Street, Suite 200 350 Main Street
Torrance, CA 90503 El Segundo, CA
Attention: Tom Jordan Attention: Stephanie Katsouleas
(310) 316 -4377 (310) 524 -2356
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other parry. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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Agreement No. 4940
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 4940
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
aE I'.
Tracy Wea er,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Kati H. Berger,
Assistant City 0) y
Insurance reviewed by:
"corn Jordan
Vice Pre' nt., Gale Jordan Associates, Inc.
Taxpayer ID No. 23 —03a ol —9 1 LY
Business License No. ,? q 5 f � (0
State License No.
Agreement No. 4940
EXHIBIT A
Gale Jordan Associates' Bid
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EXHIBIT A
SCOPE OF WORK FOR
ROOF TESTING
(REVISED AS TO TESTING PERIOD)
Pect- Spccifie Scone
Agreement No. 4940
The City of El Segundo is seeking a cost estimate for consultant testing services and assessment
with the ultimate goal of removing any harmful substances, such as lead and asbestos, during
roof repair /reconstruction projects at three separate facilities, located in the City of El Segundo,
CA 90245:
1. The Police Department Facility located at 348 Main Street
2. The Fire Station 1 Facility located at 314 Main Street
3. The Fire Station Fitness Center immediately east of the Fire Station 1 Facility
The Consultant will provide separate cost estimates for each named building. The removals of
any potentially harmful substances, if any are found, will occur during different projects to repair
or completely replace the existing roofing on each building.
Each report shall identify any lead, asbestos, and any other harmful substances on the subject
building. All roof areas of each building require testing. This project will achieve the following
objectives:
1. Comprehensively test for any lead -based materials, asbestos or harmful substances on
each of the roof sections for each building.
2. All necessary mobilizations for the successful bidders to complete the project shall be
included in the bid costs. Roof visits will be coordinated by City staff when a bid is
awarded.
3. Generate a comprehensive report identifying all the findings of the tests
a. The report shall identify the roof locations from where each sample was taken,
show the material identified, show the amount of any potentially harmful
substance present, and compare the existing amount to acceptable amounts of the
substance.
b. The report shall clearly identify what locations will require abatement if disturbed
for roof removal and construction.
c. The analysis in each report is to include recommendations for abatement of any
potentially harmful substances during roof removal and construction for the
subject building.
d. Each report shall provide abatement objectives and recommended methods of
treatment/mitigation for Contractors and abatement monitoring companies for its
subject building during roof removal and reconstruction.
e. Each report will be made part of the roof specifications for its subject building.
The Consultant will provide three final reports to the City which will contain a detailed
implementation of all the project goals listed above. The Consultant shall be properly certified
for the work proposed with all certifications up to date.
Agreement No. 4940
The consultant shall provide an example of an assessment report it has performed within the last
year that meets this criteria. The City reserves the right to award all, some, or none of the testing
projects at its discretion.
The City has established a timeline of twenty -one (2 1 ) calendar days to complete the
sampling, analysis and provide final reports. if more than one bid is awarded to the same
consultant, the work shall occur concurrently and final reports shall be submitted at the
same time.
The bid cost shall provide for all mobilization, materials, equipment, tools, labor. and
incidentals required to entirely complete each bid item to the City's satisfaction.
Work is to be pertormcd by personnel with the proper certifications for the construction.
Work shall occur on Monday through Thursday between the hours of 8 am and 4 pm.
Repair /replace any City property damaged during the project to City satisfaction.
Adhere to requirements of the City agreement. Prevailing wages are applicable and shall be
included in the bids.
Adhere to SB 854 requirements as necessary. Information is available at
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Consultant shall provide prool'of required insurance endorsements and business license
upon award.
Consultant shall obtain a No -fee Public Works Encroachment Permit prior to obtaining
samples.
Consultant shall provide City staff at least forty -eight (48) hours to answer Requests for
Information or change order requests.
Consultant shall not proceed with any construction for which a change order request has
been made until a Change Order Agreement has been completed. Insurance, business
license and bond costs will not be considered change order costs.
Five percent of the bid amount will be retained until all project items are completed and all
pert-nits are signed off.
The City has elected to have the tests performed alter the majority of the rains have
occurred, in late February or in March, 2016. City staff will coordinate with the Consultant
at least two weeks prior to the tests being; needed to provide roofaccess and arrange for roof
patching.
The Contractor's initials below signify understanding ofand agreement with the revised project
scope conditions as stated above.
(d'onsultan
t rtttitials or signature Date
Agreement No. 4940
BID SCHEDULE
POLICE DEPARTMENT ROOF TESTING PROJECT
Company Name:.
gale /jordan associates, inc.
ITEM ESTIMATED UNIT PRICE
NO. QUANTITIES DESCRIPTION IN FIGURES AMOUNT
All activities to properly and
comprehensively test for all harmful
materials, especially asbestos and lead,
that may be disturbed by construction on 625 625
1 I Lump Sum the Police Department roof, and to $ $�
comprehensively report these findings and
recommended abatement activities.
Consultant shall provide an itemized list
of their activities.
TOTAL BASE BID (In Figures) $625
TOTAL BASE BID (In Words) Six hundred twenty five dollars
Agreement No. 4940
BID SCHEDULE
FIRE STATION 1 ROOF TESTING PROJECT
Company Name: gale /jordan associates, inc.
ITEM ESTIMATED UNIT PRICE
NO. QUANTITIES DESCRIPTION IN FIGURES AMOUNT
All activities to properly and
comprehensively test for all harmful
materials, especially asbestos and lead,
that may be disturbed by construction on
1 1 Lump Sum the Fire Station 1 roof, and to $ 625 $ 625
comprehensively report these findings and ................
recommended abatement activities.
Consultant shall provide an itemized list
of their activities.
TOTAL BASE BID (In Figures) $625
TOTAL BASE BID (In Words)
Six hundred twenty five dollars
Agreement No. 4940
BID SCHEDULE
FIRE STATION 1 FITNESS CENTER ROOF TESTING PROJECT
Company Name: gale /jordan associates, inc.
ITEM
ESTIMATED
UNIT PRICE
NO.
QUANTITIES
DESCRIPTION
IN FIGURES
AMOUNT
All activities to properly and
comprehensively test for all harmful
materials, especially asbestos and lead,
that may be disturbed by construction on
1
1 Lump Sum
the Fire Station 1 Fitness Center roof, and
$ 625
$ 625
to comprehensively report these findings
and recommended abatement activities.
Consultant shall provide an itemized list
of their activities.
TOTAL BASE BID (In Figures)
$625
_._._...... _ ._ ....... . ....
TOTAL BASE BID (In Words)
Six hundred twenty five dollars