2015 Aug 31 - CC MIN SPC (Strategic Planning)SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, AUGUST 31, 2015
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
6:00 p.m.
6:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 6:01 PM
PLEDGE OF ALLEGIANCE — Council Member Atkinson
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30
minute limit total. None
SPECIAL ORDERS OF BUSINESS:
Greg Carpenter, City Manager, gave a brief overview of the Agenda for the meeting.
1. Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's analysis and recommendations for the Fiscal Year
2015 -2016 Preliminary Budget which includes Council approved departmental requests
from August 3rd Strategic Planning Session. Staff will present an update Fiscal Year 2014-
2015 year -end estimates and fund balance.
Misty Cheng, Acting Finance Director, gave a report on the FY 2014 -2015 Fund balance,
2. Information System Division Assessment updates — Presented by Larry Klingaman, IS
Manager.
Council discussion and questions
3. Recreation & Parks updates — Presented by Meredith Petit, Recreation and Parks Director.
Council discussion and questions
4. Fire Equipment updates — Presented by Kevin Smith, Fire Chief.
Council Discussion and questions
5.. Public Works and Capital Projects updates — Presented by Stephanie Katsouleas, Public
Works Director and Misty Cheng, Acting Finance Director.
Council Discussion and questions
6. Transient Occupancy Tax Option — Presented by Greg Carpenter, City Manager and Misty
Cheng, Acting Finance Director.
Council Discussion and questions
Council Consensus directing staff to begin the process of writing a TOT (Transient Occupancy
Tax) initiative for placement on the April 2016 ballot.
Mayor Fuentes recessed the meeting at 7:11 PM
Mayor Fuentes reconvened the meeting at 7:26 PM
7. A revised Fiscal Year 2015 -2016 Preliminary Budget with various options to meet the needs
of the approved departmental requests and an updated fund balance for each option —
Presented by Greg Carpenter, City Manager and Misty Cheng, Acting Finance Director.
Council Discussion and questions
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to approve
modified Option #2 of the FY 2015 -2016 Department requests. (Options are listed in the
presentation attached to the minutes) MOTION PASSED BY VOICE VOTE. 4/1 YES: Atkinson,
Dugan, Fellhauer, Fuentes; NO: Jacobson.
Option #2 worksheet with modifications by Council for the Fiscal Year 2015 -2016 Preliminary
Budget is attached.
8. Council may raise other developments, fiscal policy, capital projects and other related topics
as part of staff's preparation for the Fiscal Year 2015 -2016 Preliminary Budget. None
9. Dates and time for FY 2015 — 2016 first hearing and budget adoption.
Misty Cheng, Acting Finance Director, stated the Preliminary Budget for Fiscal Year 2015 -2016 will
be ready for the first hearing at the regular City Council Meeting of September 15, 2015.
Council consensus to hold a Special City Council meeting on Monday, September 28, 2015 to
adopt the Final Budget for Fiscal Year 2015 -2016/
ADJOURNMENT at 8:43 PM
(i 'UiM4�w
Tracy WeaNUr, City Clerk
Description
Projected Beginning Fund Balance
Estimated Operating Revenues
Transfer in
Total Revenues
Estimated Operating Expenditures
Transfer out
Total Expenditures
Projected Ending Fund Balance
Less: Designation
Projected Undesignated Fund Balance
19% Required Reserve
Excess /(Under) Reserve
Departmental Requests
Police
3 Police Officers requested, 2 approved
1 Promotion Officer to Sergeant
Document imaging /scanning
IS Professional & technical
1 Developer
Fire
Restore Senior Management Analyst
2 SDI GE Spot Free Systems
Telestaff Automated Scheduler
Lexipol Digital Fire Policy Manual
2 ECG Monitors
15 Firefighting Turnouts
2 Fire Engines (1 approved, 1 funded ERF)
2 Rescue Ambulances (1 approved, 1 funded ERF)
City Manager
Emergency Coordinator
City Clerk
Part -time employee
Finance
License Permit Specialist II
Administrative Specialist
Budget /Payroll Supervisor
Public Works
3 Street Maintenance Workers
Operating Supplies
Small Tools & Equipment
Laundry & Cleaning
Library
Library Assistant
�tlgr?tllna 8¢rl1�IL0�1?j"�°.(Y
Building Inspector I
License Permit Specialist I
RSI Construction Supervisor
Recreation and Parks_
Part -time Personnel
Part -time Personnel for Cable
Reclass Administrative Specialist
Upgrade audio equipment and web -cam
Tree Maintenance Contract
Centennial & Rose Parade
Repairs & Maintenance
Truck
Campus El Segundo Turf Replacement
Adjustments:
Add: Rec Park Benefits
Add: Equipment Replacement Charges
Less: Non - general impacts
Total Requests
Revised Operating Expenditures
yYrgynp Att'p,;,Srt�;,(,
Revised Amount
Ootion 2
13,031, 668
14, 351, 768
14, 351,768
62,672,000
62,715,000
62,779,260
368,600
50,000
50,000
63,040,600
62,765,000
62,829,260
62,072,100
62,309,500
62,309,500
1,370,000
950.,,000
700;000
63,442,100
63,259,500
63,009,500
12,630,168
13,857,268
14,171,528
(475,000)
(1,100,000)
(1,100,000)
12,155,168
12,757,268
13,071,528
11,907, 680
11,915,850
11,928, 059
247,488
841,418
1,143,469
9rWD.gLAr ptggq %j ti Arnru yrs Y N Option 2
440,800
440,800 y
38,100
38,100 y
100,000
100,000
y
50,000 y
4,000
115,000 y
5,600
5,600 y
7,400
7,400
54,000
54,000
41,400
41,400
39,000
39,000 y
51,000
51,000
531,800
531,800
267,300
267,300
y
122,900
56,000
32,500 y
38,200
38,200 y
22,200
22,200 y
Revenue Adjustment
64,260 64,300
50,000 Film Permits
14,300 Commercial Industrial
64,300
62,715,000 Reported in SPS
62,715,800 Per Revenue detail worksheet
(800) Commercial Industrial
293,867 $76,500 saving from TRAP
38,100
50,000
115,000
5,600
39,000
funding from PSAF
- funding from ERF
funding from ERF
32,500
38,200
22,200
224,900 224,900 y 224,900
10,000 10,000 y 10,000
500 500 y 500
2,000 2,000 y 2,000
76,500 76,500
50,000
29,000
y
29,000
7,600
7,600
y
7,600
4,000
4,000
y
4,000
4,000
4,000
y
4,000
75,000
75,000
y
75,000
30,000
25,000
y
25,000
190,000
30,000
y
30,000
40,000
30,000
150,000
150,000
49,100
4,900
(926,600)
(76,500)
2,557,300
1,699,100
1,023,967
64,629,400
64,008,600
63,333,467 700,000 64,033,467
Projected Ending Fund Balance
10,072,868
12,158,168
13,147,561
Less: Designation
(475,000)
(1.,'9' „00,000)
(1;100;000)
Projected Undesignated Fund Balance
9,597,868
11,058,168
12,047,561
19% Required Reserve
12,279,586
12,161,634
12,033,359
Excess /(Under) Reserve
(2,681,718)
(1,103,466)
14,203
Option q2 - reduce economic uncertainty by $250,000 to increase excess reserve to fund requests
Note: Due to the Equipment Replacement Fund having sufficient funds, the Ambulance amount of $5,300 has been
absorbed by the ERF rather than funded by the General Fund. Therefore, the Excess Reserve amount has increased
from $7,896 to $14,203.