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2015 Oct 20 - CC PACKET SPCSPECIAL MEETING
EL SEOUNDO CITY COUNCIL
EOC (POLICE 'DEPARTMENT) - 348 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 20, 2015 - 4:00 PM
(NOTE: REGULAR SPM SESSION WILL BEGINAT 4PMAND TAKE PLACE AT THE
POLICE DEPARTMENT IN THE EOQ
4:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and Possible action to interview candidates for the
Environmental Committee, Economic Development Advisory Council,
Community Cable Advisory Committee, Investment Advisory Committee,
Capital Improvement Program Advisory Committee and Library Board of
Trustees.
(Fiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointments at the
7:00 p.m., October 20, 2015 City Council meeting, if any; and /or 3) Alternatively,
discuss and take other action related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Penuelas vs. City of El Segundo, LASC Case No. BC523072
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters.
2
E
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
K3
3
EL SEGUNDO CITY COUNCIL MEETING DATE: October 20, 2015
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and Possible action to interview candidates for the Environmental
Committee, Economic Development Advisory Council, Community Cable Advisory
Committee, Investment Advisory Committee, Capital Improvement Program Advisory
Committee and Library Board of Trustees. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates.
2. Announce appointments at the 7:00 p.m., October 20, 2015 City Council meeting, if
any
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Application of candidates
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant DAI
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
*Environmental Committee — two positions
*Community Cable — four positions
*CIPAC — three positions
*EDAC — four positions
*Investment Advisory — one position
*Library Board of Trustees — One position
Candidate
Applying to: CCBs
1. Tyler Leisher — 4:00
Community Cable Advisory Committee — 1St and only choice
2. Brian Mitchell — 4:10
Community Cable Advisory Committee — 1St and only choice
3. Sally Martin — 4:15
Community Cable Advisory Committee — 1St and only choice
4. Jung Kim — 4:20
Environmental Committee — 2nd choice Interviewed for EDAC not appointed
5. Michael Van Kleeck 4:30
Investment Advisory Committee 1" choice, EDAC 2nd choice, CIPAC Yd choice
6. Matthew Robinson 4:30
Investment Advisory Committee — I' and only choice
7. Shar Franklin— 4:30
EDAC —1St and only choice
8. Spencer Bauer — 4:30
EDAC — Is' and only choice
9. Sharon Jones — 4:45
EDAC — 1" and only choice
10. Andrew Streiber 5:00
EDAC — 1" and only choice
11. Mike Rotolo 5:00
CIPAC — 1St and only choice
12. Vandad Espahbodi
EDAC — 1St and only choice (703) 297 -8129
13. Corrie Chitlik — Phone
Environmental Committee — 1St and only choice 424 241 -8959
14. Richard Cortez
Interviewed 8/4/15 (See memo) EDAC, CIPAC or Investment Advisor
15. Eric Karl
Interviewed 8/4/15 See memo) EDAC or CIPAC
16.
1
CITY COUNCIL PACKET
October 20, 2015 - 4 :00 I'M
INTERVIEWS of CANDIDATES
Environmental Committee,
Economic Development Advisory
Council, Community Cable
Advisory Committee, Investment
Advisory Committee, Capital
Improvement Program Advisory
Committee and Library Board of
Trustees
Distribution:
• Mayor Suzanne Fuentes
• Mayor Pro Tem Carl Jacobson
• Council Member Dave Atkinson
• Council Member Marie Fellhauer
• Council Member Mike Dugan
• City Clerk Tracy Weaver
• City Treasurer Crista Binder
• Greg Carpenter, City Manager
• Mark Hensley, City Attorney
• Misty Cheng, Interim Director of Finance
• Martha Dijkstra, Human Resources
• Brek Slover, Interim Fire Chief
• Mitch Tavera, Police Chief
• Debra Brighton, Director of Library Services
• Sam Lee, Director of Planning and Building Safety
Stephanie Katsouleas, Director of Public Works
• Meredith Petit, Director of Recreation and Parks
Mona Shilling, Deputy City Clerk
• Mishia Jennings, Executive Assistant
• Mickie Tagle, Executive Assistant
• Public Copy
AGENDA
EL SEGUNDO CITE'' COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 20, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Eric Jay, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
L!
6i
PRESENTATIONS
a) Proclamation — Tree Musketeers — Make a Difference Day, October 24, 2015.
b) Presentation — LAEDC — Finalist for the 2015 Most Business Friendly City in L.A.
County.
c) Presentation — West Basin — Proposed Desalination Plant Environmental Notice
of Preparation.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E
C:
1. Consideration and possible action to announce the appointments to the
Environmental Committee, Economic Develop Advisory Council,
Community Cable Advisory Committee, Investment Advisory Committee,
Capital Improvement Program Advisory Committee and Library Board of
Trustees.
(Fiscal Impact: None)
Recommendation — 1) 1. Announce the appointees to the Environmental
Committee, Economic Develop Advisory Council, Community Cable Advisory
Committee, Investment Advisory Committee, Capital Improvement Program
Advisory Committee and Library Board of Trustees, if any; 2) Alternatively,
discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 3007992 through 3008162 on Register No.1 in the total
amount of $2,491,671.55 and Wire Transfers from 9/14/2015 through
10/04/2015 in the total amount of $2,135,512.42.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Special City Council Meeting Minutes of September 29, 2015 and Regular
City Council Meeting Minutes of October 6, 2015.
Recommendation — Approval.
4. Consideration and possible action to receive and file this report regarding
emergency work to repair dwelling units at the Park Vista Senior Housing
Facility due to water intrusion without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4.
Fiscal Impact: $50,000.00
Recommendation — 1) Receive and file this report regarding emergency work to
repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1-
7A-4 2) Alternatively, discuss and take other action related to this item.
7
5. Consideration and possible action regarding adoption of a resolution
authorizing the annual destruction of identified records in accordance with
the provisions of Section 34090 of the Government Code of the State of
California.
Fiscal Impact: Not to exceed $1,000.00)
Recommendation — 1) Adopt a resolution authorizing the destruction of certain
records; 2) Alternatively, discuss and take other action related to this item.
6. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for Construction of American with Disabilities Act (ADA)
Sidewalk Ramps (CDBG Project). Project No. PW 15 -24.
(Fiscal Impact: $60,000.00 in CDBG grant funds_
Recommendation — 1) Adopt attached resolution approving Plans and
Specification for the Construction of American with Disabilities Act (ADA)
Sidewalk Ramps (CDBG Project); 2) Authorize staff to advertise the project for
receipt of construction bids; 3) Alternatively, discuss and take other action related
to this item.
7. Consideration and possible action to accept as complete the Community
Development Block Grant (CDBG) Project 601711 -14, "Installation of
American with Disabilities Act (ADA) Sidewalk Ramp Project." Project No.
PW 14 -09.
(Fiscal Impact: $41,288.50 in CDBG grant reimbursement funds
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other action related to this item.
8. Consideration and possible action to participate in the County of Los
Angeles Countywide Comprehensive Park and Recreation Needs
Assessment and enter into a Funding Agreement to accept a $2,500
stipend for expenses related to facilitating community engagement
activities.
(Fiscal Impact: $2,500 Revenue)
Recommendation — 1) Approve the request to participate in the Countywide
Needs Assessment and enter into a Funding Agreement to accept a $2,500
stipend; 2) Alternatively, discuss and take other action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
7
FZ
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan —
Mayor Pro Tern Jacobson —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related _to_City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME: R. 39 t?,4
NAME:~
10
' City of QTY beguttbu, California
WHEREAS, Make a Difference Day is the nation's largest national day of community
service where citizens are encouraged to get involved with their favorite
local non -profit organizations; and
WHEREAS, Volunteers from around the country will unite in a common mission to
improve the lives of others on Make a Difference Day, Saturday, October
24, 2015; and
WHEREAS, El Segundo is the birth place of the youth environmental movement as a
result of local children taking action to protect the environment in their
community; and
WHEREAS, Tree Musketeers cares for more than 1,800 local trees in and around El
Segundo; and
WHEREAS, Tree Musketeers sets to engage the El Segundo community to preserve the
environment; and
WHEREAS, "Trees to the Sea" on Imperial Highway fortifies the green pollution barrier
between El Segundo and LAX.
NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El
Segundo, California hereby proclaim October 24, 2015 as MAKE A DFFERENCE DAY in
El Segundo and urge citizens tall and small to gather on Imperial Avenue at Main Street at
9:30 a.m. to volunteer and help care for the Trees to the Sea.
WayorSuzanne Fuentes
Mayor (Pro Zem Carfjaco6son CouncifWem6er 1DaveAtkinson
CounciCWemderWarie Feffhauer Councd9Yember Wichaef Dugan
11
Presentation
LAEDC
Finalist for the 2015 Most Business Friendly City in L.A. County
12
Presentation
West Basin
Proposed Desalination Plant Environmental Notice of Preparation.
13
EL SEGUNDO CITY COUNCIL MEETING DATE: October 20, 2015
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Environmental
Committee, Economic Develop Advisory Council, Community Cable Advisory Committee,
Investment Advisory Committee, Capital Improvement Program Advisory Committee and
Library Board of Trustees. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Environmental Committee, Economic Develop Advisory
Council, Community Cable Advisory Committee, Investment Advisory Committee,
Capital Improvement Program Advisory Committee and Library Board of Trustees, if
any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant'u -
-
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager Ai
BACKGROUND AND DISCUSSION:
Committee /Commission and Board
Number of
Appointee(s)
Term Expiration
Openings
Environmental Committee
2
June 30, 2019 — Full Term
June 30, 2018 — Partial Term
EDAC
4
No Term Expiration
Community Cable Advisory Committee
4
October 31 2016 — Partial
Term
October 31, 2017 — Partial
Term
October 31, 2018 — Partial
Term
October 31, 2019 — Full Term
Investment Advisory Committee
1
August 30, 2019 — Full Term
{CIPAC _
3
November 30, 2017 — Partial
Term
November 30, 2019 — Full
Term
November 30, 2019 — Full
Term
Library Board of Trustees
1
June 30, 2016 — Partial Term
1
14
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15
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/14/15 THROUGH 10/04/15
Date
_ Payee
Descri #inrr
9/14/2015
IRS
257,191.24
Federal 941 Deposit
9/14/2015
Employment Development
3,274.49
State SDI payment
9/14/2015
Employment Development
56,196.45
State PIT Withholding
9/16/2015
Cal Pers
99,047.35
EFT Retirement Misc
9/16/2015
Cal Pers
281,856.02
EFT Retirement Safety
9/16/2015
Cal Pers
3,078.18
EFT Retirement Safety- Police
9/16/2015
Cal Pers
17,879.77
EFT Retirement Misc
9/18/2015
Health Comp
3,932.61
Weekly claims
9/25/2015
Health Comp
1,834.81
Weekly claims
9/25/2015
Manufacturers & Traders
22,485.72
457 payment Vantagepoint
9/25/2015
Manufacturers & Traders
477.31
ROTH IRA payment Vantagepoint
9125/2015
US Bank - Trust Acct
5,354.20
PARS payment
9/25/2015
South Bay Credit Union
12,500.38
Payroll credit union deduction pmt
9/25/2015
State of CA EFT
853.45
EFT Child support payment
9/28/2015
Nationwide NRS EFT
47,708.83
EFT 457 payment
9/28/2015
IRS
253,644.57
Federal 941 Deposit
9/28/2015
Employment Development
3,574.20
State SDI payment
9/28/2015
Employment Development
54,921.73
State PIT Withholding
9/28/2015
Unum
193.50
Long Term Care Premium
9/29/2015
Cal Pers
473,862.83
EFT Health Payment
9/30/2015
Cal Pers
97,782.82
EFT Retirement Misc
9/30/2015
Cal Pers
292,094.63
EFT Retirement Safety
9/30/2015
Cal Pers
2,030.49
EFT Retirement Safety - Police
9/30/2015
Cal Pers
17,943.93
EFT Retirement Misc
10/2/2015
Health Comp
2,304.84
Weekly claims
9/17/2015
Lane Donovan Golf Ptr
20,292.51
Payroll Transfer
10/1/2015
Lane Donovan Golf Ptr
24,108.02
Payroll Transfer
9/12/15- 9/18/15
Workers Comp Activity
18,116.56
SCRMA checks issued
9/19/15- 9/25/15
Workers Comp Activity
12,195.35
SCRMA checks issued
9/26/15- 9/30/15
Workers Comp Activity
2,124.60
SCRMA checks issued
10/1/15- 10/4115
Workers Comp Activity
34,352.48
SCRMA checks issued
9/12/15- 9/18/15
Liability Trust - Claims
0.00
Claim checks issued
9/19/15- 9/25/15
Liability Trust - Claims
0.00
Claim checks issued
9/26/15- 9/30/15
Liability Trust - Claims
12,298.55
Claim checks issued
10/1/15 - 10/4/15
Liability Trust - Claims
0.00
Claim checks issued
2,135, 512.42
DATE OF RATIFICATION:
10/06/15
TOTAL PAYMENTS BY WIRE:
2,135,512.42
Certified as to the accuracy of the wire transfers by:
Date
It'll-1s
Date
/Lo -2- /S
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PA01ty TreasureAfte TransferslWire Transfers 10.01 -14 to 9 -30 -15 10/6/201 1/1
REVISED SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 29, 2015 - 6:30 P.M.
6:30 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 6:30 PM
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Marie Fellhauer
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Chris Miller, resident, commented on the Richmond Street Improvement Plan.
Craig Kessler, commented on item #133 (Top Golf).
Ron Swanson, resident, supports item #133 (Top Golf).
Josh Alpert, resident, commented on item #B3 (Top Golf).
Sherry Kramer, on behalf of Richard Lundquist, Continental Development Corporation,
reaffirming support of item #B3 (Top Golf).
William Davenport, CEO Top Golf, thanked the Council for their work on the Top Golf
project and attended the meeting to answer questions if needed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on Public communication.
PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
A. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
17
Consideration and possible action (Continued Public Hearing) regarding the
Fiscal Year 2015 -2016 Budget (including all City Revenues and Expenditures),
and Adoption of Resolution approving the 2015 -2016 Final Operating and Capital
Improvement Budget and the 2015 -2016 Appropriations Limit. Copies of the
Fiscal Year 2015 -2016 Preliminary Budget can be found in the Library, City
Clerk's office, and on the City's website.
(Fiscal Impact: Total Revenues of $123,101,930, Total Expenditures of
$133,442,662; General Fund Revenues of $63,238,130, Expenditures of
$64,377,060)
Mayor Fuentes stated this was the time and place to continue the public hearing
regarding the Fiscal Year 2015 -2016 Budget (including all City Revenues and
Expenditures), and Adoption of Resolution approving the 2015 -2016 Final Operating
and Capital Improvement Budget and the 2015 -2016 Appropriations Limit.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had not been received in the City Clerk's office.
Mayor Fuentes stated the continued Public Hearing is now open.
Greg Carpenter, City Manager, introduced the item.
Misty Cheng, Acting Finance Director, gave a presentation.
Mayor Fuentes announced the Public Hearing is now open for public comment.
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read the resolution by title only:
RESOLUTION NO. 4933
A RESOLUTION ADOPTING THE 2015 -2016 FINAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET AND THE 2015 -2016 APPROPRIATIONS LIMIT FOR THE
CITY OF EL SEGUNDO
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve Resolution No. 4933, approving the 2015 -2016 Final Operating and Capital
Improvement Budget and the 2015 -2016 Appropriations Limit. MOTION PASSED BY
VOICE VOTE. 4/1 YES: Atkinson, Dugan, Fellhauer, Fuentes NO: Jacobson
B. UNFINISHED BUSINESS
2
MR
OPENED ITEMS B2 AND B3 CONSECTIVELY
2. [CONTINUED ITEM #C2 FROM SEPTEMBER 15, 2015 CITY COUNCIL
MEETING] Rescission of Brown Act Commitment - In Accordance with
Government Code Section 54960.2 (e), consideration and possible action to
rescind the commitment made by the City Council on November 5, 2013, not to
hold further closed session meetings regarding real property negotiations with
regard to ESCenterCal, LLC's ( "CenterCal ") proposal to enter into a Due
Diligence and Ground Lease Agreement ( "Agreement ") to lease the driving range
portion of the Lakes Golf Course from the City for the purpose of developing a
Top Golf facility.
3. [CONTINUED ITEM #C3 FROM SEPTEMBER 15, 2015 CITY COUNCIL
MEETING] Consideration and possible action to approve a Due Diligence and
Ground Lease Agreement and Reimbursement Agreement with ES CenterCal
LLC ( "ES CenterCal ") to lease the driving range portion of The Lakes Golf
Course for the purpose of developing the TopGolf facility consisting of a driving
range, restaurant, bar and lounge and event facilities.
(Fiscal Impact: See attached report from ProForma Advisors)
Greg Carpenter, City Manager, introduced the items.
Mark Hensley, City Attorney, presented the Due Diligence and Ground Lease
Agreement and Reimbursement Agreement with ES CenterCal LLC to Council.
Council discussion
Zach Shore, Vice President of Real Estate, Top Golf, answered Council questions.
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve and authorize the Mayor to execute the Due Diligence and Ground Lease
Agreement No. 4924 -1 through 4924-11C subject to ES CenterCal entering into a
reimbursement agreement with the City, authorize the City Manager to enter into a
Reimbursement Agreement No. 4924 -2 that requires ES CenterCal to pay the cost and
fees associated with the various due diligence and land use entitlement costs and
authorize the City Manager to execute a Professional Service Agreement No. 4924 -3 for
CEQA review services related to the Due Diligence and Ground Lease Agreement
approved as form by the City Attorney in an amount not to exceed $257,500.00.
MOTION PASSED BY VOICE VOTE. 3/2 YES: Atkinson, Fellhauer, Jacobson NO:
Dugan, Fuentes
C. CONSENT AGENDA
3
WE
4. Consideration and possible action to revise the final contract amounts for
Projects 14 -12 (the City's Residential Sound Insulation Program's Group 56) and
14 -14 (the City's Residential Sound Insulation Program's Group 58).
(Final Contract Amounts of: $922,038.18 and $652,646.26 respectively, less any
liquidated damages determined to be appropriate)
Greg Carpenter, City Manager, introduced the item.
Council discussion
MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Dugan to
revise the contract amount for Project 14 -12 (Group 56 of the RSI Program) and revise
the contract amount for Project 14 -14 (Group 58 of the RSI Program). MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
ADJOURNMENT at 7:21 PM
Tracy Weaver, City Clerk
WE
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, OCTOBER 5, 2015 — 6:00 PM
CALL TO ORDER — Mayor Fuentes at 6:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
Adjourned at 7:20 PM
Tracy Weaver, City Clerk
21
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 6, 2015 — 5:00 PM
5:00 P.M. SESSION
Adjourned to 5:30 PM — Due to lack of quorum
CALL TO ORDER — Mayor Fuentes at 5:30 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total). None
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Penuelas vs. City of El Segundo, LASC Case No. BC523072
3. O'Leary v. City of El Segundo WCB /EAMS Nos. ADJ8702179 and 918053
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
22
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -5- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
2
23
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 6, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Pastor Mark Stepp, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
PRESENTATIONS
a) Mayor Fuentes honored the volunteers and Shawn Green, Alison Dobay Dobney
and Elizabeth Tran announced the City of El Segundo's Volunteers who provide
community service throughout the year. A reception preceded the meeting in the
Civic Center Quad.
b) Proclamation read by Mayor Fuentes, presented to Acting Fire Chief Slover,
proclaiming October 4 — 10, 2015 as Fire Prevention Week.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Fernando Aguilar, Tree Musketeers Youth Manager, invited the residents of El Segundo
to attend "Make a Difference Day" to be held on October 24, 2015 from 9:30 — 11:30
am.
Wendy Vitalitch, resident, commented on item #C1.
Gail Church, Tree Musketeers Executive Director, commented on item #C1.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
24
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
Consideration and possible action to 1) review the proposed landscaping and
lighting designs for the Richmond St. Rehabilitation Arterial Improvement Project
revisions and 3) direct staff to proceed with preparation of construction plans and
specifications.
(Fiscal Impact: $800,000.00)
Greg Carpenter, City Manager, introduced the item.
Stephanie Katsouleas, Public Works Director, gave a presentation and answered
Council's questions.
Nathaniel Behura, Transportation & Energy Solutions, Inc., answered Council's
questions concerning possible lighting for the Richmond Street project.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson
directing staff to proceed with the preparation of construction plans and specifications
inclusive of any design changes and review all lighting options. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/1 YES: Atkinson, Fellhauer, Jacobson, Fuentes NO:
Dugan
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approve Warrant Numbers 3007694 through 3007991 on Register No. 24 in the
total amount of $1,724,463.70 and Wire Transfers from 8/31/2015 through
9/13/2015 in the total amount of $3,275,022.79. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Approve the Regular City Council Meeting Minutes of September 15, 2015.
M
25
4. Receive and file this report regarding emergency work to repair dwelling units at
the Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ("SSMC") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
5. Approve a Second Amendment no. 3500A to Agreement #3500 with CBS
Decaux Street Furniture, LLC for bus shelter advertising.
(Fiscal Impact: $419,480.00 Estimated Revenue)
6. Approve the request from SteelWave, the owner of property at 2030 East Maple
Avenue, to install a temporary banner exceeding 500 square feet in size on a
street - facing fence for the purpose of marketing the currently vacant building
to potential tenants for a period not to exceed 3 months. (Modified). Applicant:
SteelWave.
(Fiscal Impact: N /A)
7. Approve the Fire Department Mutual Apparatus and Equipment Loan Agreement
no. 4925 between the cities of El Segundo, Redondo Beach, Hermosa Beach,
and Manhattan Beach and authorize the Mayor to sign the Agreement.
(Fiscal Impact: None)
8. Receive and file this report regarding the extension of Park Place between Nash
St. and Sepulveda Blvd. and authorize the Mayor to sign resolution no. 4934 in
support of applying for $36,850,000 million from the Measure R South Bay
Highway Program (SBHP) for the development of plans and specifications
and construction costs for the roadway.
(Fiscal Impact: potential receipt of grant funding, match requirement
undetermined)
9. Waive the bidding process to purchase one (1) Honda Civic hybrid vehicle
overdue for use by the Public Works Inspector using equipment replacement and
Air Quality Management District (AQMD) funds and authorize the City Manager
to execute an agreement no. 4926, in a form approved by the City Attorney, to
purchase the Honda Civic hybrid vehicle.
(Fiscal Impact: $28,130 grant fund expenditure.)
10. Approve the ongoing professional service agreements and blanket purchase
orders for FY 2015 -2016 in excess of $25,000 for various departments; and
possible action to waive the formal bidding process and authorize the
continued purchase of various goods and services as described below.
(Fiscal Impact: Included in the FY 15 -16 Budget: General Fund $1,886,670
including $5,000 Library Developer Fees; Asset Forfeiture Fund $13,000; Prop A
Fund $30,000; Water Enterprise Fund $154,000; Wastewater (Sewer) Enterprise
Fund $28,000; Golf Course Enterprise Fund $96,000; Workers' Compensation
5
26
Fund $97,749; Public Works Full Time Salary Accounts General Fund, Water &
Wastewater Enterprise Funds $200,000).
Recommendation —
(1) Authorize the City Manager to execute an amendment no 4095E to Agreement
No. 4095 with High Point Strategies, LLC for City's advisors and advocate
regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles
agencies, in a form approved by the City Attorney to (1) extend the term of the
agreement to September 30, 2016; (2) authorize payment for services up to
$75,000 (General Fund); and (3) take such additional, related, action that may be
desirable.
(2) Authorize the City Manager to execute an amendment no. 4242E to Agreement
No. 4242 with Willdan Homeland Solutions for consulting services related to
City's Emergency Management program, in a form approved by the City
Attorney to (1) extend the term of the agreement to September 30, 2016; (2)
authorize payment for services up to $60,530 (General Fund); and (3) take such
additional, related, action that may be desirable.
(3) Authorize the City Manager to extend ongoing service agreements with Baker
& Taylor Information Services for supplying books and other library materials,
and issuance of blanket purchase order not to exceed $88,800 in FY 2015-
2016 (General Fund and Library Developer Fees).
(4) Authorize the City Manager to extend contract #4729 to Innovative Interfaces,
Inc., for library computer network system maintenance, amendment no. 4727C
and issuance of blanket purchase order not to exceed $28,500 (General Fund)
(5) Authorize the City Manager to extend ongoing service agreements with J. Lee
Engineering provides plan check and inspection consulting services for the
Building and Safety Division, amendment no. 37901 not to exceed $140,000 in
FY 2015 -2016 (General Fund).
(6) Authorize the City Manager to extend ongoing service agreement with JAS to
provide plan check and inspection consulting services for the Building and Safety
Division, amendment no. 4695B not to exceed $63,200 in FY 2015 -2016
(General Fund).
(7) Authorize the City Manager to extend ongoing service agreement with Scanning
Service Corp. to provide service of scanning plans, permits & microfilm to digital
for Laserfiche document imaging system for the Building and Safety Division,
amendment no. 5987E, not to exceed $23,000 and Planning Division not to
exceed $20,000 in FY 2015 -2016 for a combined total amount of $43,000
(General Fund).
27
(8) Authorize the City Manager to extend ongoing service agreement with Pacific
Municipal Consultants (PMC) to provide professional planning consulting and
interim staffing services for the City's Planning Division, amendment no. 47228,
not to exceed $58,000 in FY 2015 -2016 (General Fund).
(9) Authorize the City Manager to extend ongoing service agreement with Tierra
West Advisor's Inc. to provide professional planning consulting and interim
staffing services for the City's Planning Division, amendment no. 4787A not to
exceed $45,000 in FY 2015 -2016 (General Fund).
(10) Authorize the City Manager to extend ongoing service agreements with
Westchester Medical Group /Center for Heart and Health to provide annual safety
employees fitness for duty and executive physical examinations, amendment no.
3912G not to exceed $60,000 in FY 2015 -2016 (General Fund).
(11) Authorize the City Manager to extend ongoing service agreement with York Risk
Services Group to administer workers' compensation claims, amendment no.
3882E not to exceed $97,749 in calendar year 2015 -2016 (Workers'
Compensation Fund).
(12) Authorize the El Segundo Fire Department to waive the bidding process per El
Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical
supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc.
( "Bound Tree ") Bid #005 -12, and authorize issuance of a blanket purchase
order to Bound Tree for medical and pharmaceutical supplies not to exceed
$32,000 in FY 2015 -2016 (General Fund).
(13) Authorize the City Manager to amend the contract with All Cities Management
Company for one -year to provide crossing guard services for the El Segundo
School District, amendment no. 4687A not to exceed $89,640 in FY 2015 -2016
(General Fund).
(14) Authorize all El Segundo City Departments to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10 to purchase office supplies, related
products and off -site office services, and piggyback on The Cooperative
Purchasing Network (TCPN) Contract # R5023 awarded to Office Depot, and
authorize issuance of a citywide open purchase order to Office Depot for office
supplies, related products and off -site office services under the agreement
not to exceed $75,000 in FY 2015 -2016 (General Fund).
(15) Authorize all El Segundo City Departments to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10 to purchase City -wide advertising and
authorize issuance of a citywide open purchase order to El Segundo Herald.
Off -site services include Public Hearing notices, Request for Proposal
notices, Department advertising and publishing, printing and distribution of the
7
WR
Recreation and Parks brochures not to exceed $70,000 in FY 2015 -2016
(General Fund).
(16) Authorize the issuance of a blanket purchase order to Hinderliter De
Llamas & Associates (Agreement #3313) to provide professional services
related to sales and use tax for an amount not to exceed $81,000 in FY 2015-
2016 (General Fund).
(17) Authorize the issuance of a blanket purchase order to Lane Donovan
Partners, LLC (Agreement #3399) to provide management services for The
Lakes Golf Course for an amount not to exceed $96,000 in FY 2015 -2016 (Golf
Course Enterprise Fund).
(18) Authorize the City Manager to extend Agreement # 4096 with TruGreen
Landcare in a form approved by the City Attorney, amendment no. 4096E and
issuance of a blanket purchase order to provide weekly landscape services for
an amount not to exceed $172,000 in FY 2015 -2016 (General Fund).
(19) Authorize the City Manager to issue a blanket purchase order for Agreement #
4699 with West Coast Arborist to provide tree maintenance services for amount
not to exceed $175,000 in FY 2015 -2016, with individual services billed based
on the scope of work requested. (General Fund).
(20) Authorize staff to continue to purchase gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing in an
amount not to exceed $315,000 in FY 2015 -2016 (General Fund = $250,000;
Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise
Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000).
(21) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in
an amount not to exceed $130,000 in total for the purchase of single jet water
meters for the City's water system in FY 2015 -2016 (Water Enterprise Fund).
(22) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company in an amount not to
exceed $30,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects in FY 2015 -2016 (General Fund).
(23) Authorize the issuance of a blanket purchase order to DataProse (Agreement
# 3227) to provide Water and Sewer divisions utility bill print and mail services
for an amount not to exceed $30,000 in FY 2015 -2016 (Water & Wastewater
(sewer) Enterprise Funds).
(24) Authorize the City Manager to extend the ongoing professional service
Agreement # 4269 with Aerotek, amendment no. 42911 for providing temporary
N.
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staffing service for the Public Works Department not to exceed $200,000 in FY
2015 -2016, amendment no. 4269J (General Fund, Water & Wastewater (sewer)
Enterprise Funds).
(25) Authorize the City Manager to execute a one -year contract no. 4923 with the
Society for the Prevention of Cruelty to Animals Los Angeles for animal
sheltering services, not to exceed $28,200 in FY 2015 -2016 (General Fund),
(26) Authorize the City Manager to execute a one -year contract with Duncan
Solutions (formerly Enforcement Technology Inc.) for processing of parking
citations /collections, amendment no. 4689A, not to exceed $77,000 in FY 2015-
2016 (General Fund).
(27) Authorize the issuance of a blanket purchase order to San Diego Police
Equipment Co., Inc. (SDPECI) and Dooley Enterprises, for the purchase of
CCI -Speer and Federal ammunition, not to exceed $67,000 in FY 2015 -2016
(General Fund).
(28) Authorize the City Manager to execute a one -year contract amendment and /or
purchase order with Tyler Technologies for annual software licensing,
maintenance, and support not to exceed $43,800 in FY 2015 -2016 (General
Fund).
(29) Authorize the City Manager to execute a one -year contract and /or blanket
purchase order with Active Network for annual licensing, maintenance and
support not to exceed $34,000 in FY 2015 -2016 (General Fund).
(30) Alternatively, discuss and take other action related to this item.
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 2, 3, 4, 5, 6 (with modifications), 7, 8, 9, and 10.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - None
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
E
WE
Council Member Atkinson — Thanked the City's volunteers.
Council Member Dugan — None
Mayor Pro Tern Jacobson — Thanked the City's volunteers.
Mayor Fuentes — Attended ribbon cuttings for Pilates on Main and Art Space, attended
the Los Angeles Economic Development Corporation's Innovation Week, attended a
Manufacturing Day Event at Northrop Grumman and gave an accommodation for
continuing Manufacturing in El Segundo and attended Starburst Accelerator's launch
hosted by Boeing.
11. Consideration and possible action to select a Centennial Celebration
subcommittee.
(Fiscal Impact: None)
Council Discussion
Consensus by Council to approve Mayor Fuentes and Council Member Fellhauer to the
Centennial Celebration subcommittee.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total).
Gail Church, Tree Musketeers Executive Director, provided clarification a few items
concerning item #C1.
Dr. Anthony Mendez, resident, spoke concerning the proposed solar lighting for the
Richmond Street Project.
ANNOUNCEMENT — Mayor Fuentes announced the birth of Klaus Uli Fellhauer.
ADJOURNMENT at 8:38 PM
Tracy Weaver, City Clerk
10
31
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 20, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding emergency
work to repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding emergency work to repair dwelling units at the
Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works e,__
REVIEWED BY: Gregg Kovacevich, Assistant City Attorney
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
The contractor who has tentatively been awarded this deck repair project is still trying to secure
the proper insurance and endorsements required by the City of El Segundo. His current company
as well as several other insurance companies he's contacted do not offer the required level of
insurance, while other vendors simply do not provide coverage to smaller companies such as his.
One company he recently contacted is in the process of determining whether they can meet the
City's requirements given his business size, but have indicated that the insurance premium will
be significant. The bond requirements have been met.
As a recap, the work includes installing six (6) new drains and applying new elastomeric deck
coating on the balconies of three (3) units for an estimated $38,000 plus contingency. The work
is expected to be completed before the onset of the rainy season this fall.
32
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to address the water intrusion issues at Park Vista Senior Housing Facility.
33
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 20, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding adoption of a resolution authorizing the
annual destruction of identified records in accordance with the provisions of Section
34090 of the Government Code of the State of California.
(Fiscal Impact: Not to exceed $1,000)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the destruction of certain records;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution with Attachments
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,000
Additional Appropriation: N/A
Account Number(s): 001400 -1301 -6214 (Professional - Technical)
ORIGINATED BY: Mona Shilling, Deputy City Clerk II (Actin,
REVIEWED BY: Tracy Weaver, City Clerk
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Each year various Departments need to transition older documents to storage or destruction and
make space for new records. By reviewing the older records and inventorying the current ones,
available storage space is used more efficiently.
Documents from the following departments are proposed to be destroyed in accordance with
Government Code Section 34090:
Planning and Building Safety
Recreation and Parks
Fire
Library
Police
Treasury
City Clerk
All listed records on the attached Resolution meet the required retention schedule adopted by
City Council, Resolution No. 4291/4471/4487, and the City Attorney has given approval for the
destruction of these records. 15
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the Planning and Building Safety, Recreation and
Parks, Fire, Library, Police, Treasury and City Clerk departments are
proposed to be destroyed in accord with Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SFCTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
[SIGNATURES ON NEXT PAGE]
RESOLUTION NO. _ PASSED AND ADOPTED this 20th day of October 2015.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David King
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Records
Description
Special Event
Permits
StartDate
1/2012
End Date
--
12/2012
Box 9
1
_
1
Retention Period
2 years
Dept
PBS
Temporary Use
Permits
1/2011
12/2011
2 years
PBS
Amplified Sound
Permit
1/2012
12/2012
1
2 years
PBS
Amplified Sound
Permit
1/2011
12/2011
1
2 years
PBS
APPROVED(FOR DESTRUCTION:
A 7ED FOR DESTRUCTION:
City Attorney
0-h-� //-S-
Date/
Iof���� -
Date
I HEREBY CERTIFY that the items listed above were approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Records
Date
End Date
Box #
Retention Period
Dept
Description
Recreation Class
Spring
Spring
1-30
CU + 2 yrs
Rec & Parks
Registrations
2005
2012
On Site
Recreation Class
Summer 2012
279775515
CU + 2 yrs
Rec & Parks
Registrations
In Storage
Recreation Class
Spring 2012
279775516
CU + 2 yrs
Rec & Parks
Registrations
Fall 2012
In Storage
Recreation Class
Fall 2011
27975517
CU + 2 yrs
Rec & Parks
Registrations
In Storage
Recreation Class
Fall 2010
279775518
CU + 2 yrs
Rec & Parks
Registrations
In Storage
Winter 2010
Recreation Class
279775519
CU + 2 yrs
Rec & Parks
Registrations
In Storage
Recreation Class
Spring 2011
279775520
CU + 2 yrs
Rec & Parks
Registrations
In Storage
AP PRO ED F R DES RUC ION:
Department Head 14 Date
APPROVED FOR DESTRUCTION:
�i (C / fof- 0/13—j/ S7
City Nuorney Date
I HEREBY CERTIFY that the items listed above were approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Records
Date
End Date
Box 9
Retention
Dept
Description
Period
Deposit Summary
4/1/11
6/30/11
31
AU + 4 yrs
Rec & Parks
On Site
Deposit Summary
1/16/08
7/10/08
279775507
AU + 4 yrs
Rec & Parks
In Storage
Deposit Summary
7/11/08
2/01/09
279775502
AU + 4 yrs
Rec & Parks
In Storage
Deposit Summary
2/2/09
7/30/09
279775503
AU + 4 yrs
Rec & Parks
In Storage
Deposit Summary
7/31/09
2/4/10
279775504 i
AU + 4 yrs
Rec & Parks
In Storage
Deposit Summary
2/5/10
8/10/10
279775505
AU + 4 yrs
Rec & Parks
In Storage
Deposit Summary
8/11/10
4/6/11
279775508
AU + 4 yrs
Rec & Parks
In Storage
APPROVED FOR DESTR TION:
Z")�OL 2
Depa ment Head
APPROVED FOR DESTRUCTION:
N 4 L(z� FP(—
City Attorney
q /z/ c-<-
Date
L -0
Date
I HEREBY CERTIFY that the items listed above were approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Records
Description
Dispatch
Summaries
StartDate
Jan.2007
End Date
Jun.2007
Box #
1 -2015
Retention
Period
CL +7
Dept
FIRE
Dispatch
Printouts
Jan. 2007
Jun. 2007
1 -2015
CL +7
FIRE
EMS Reports
Jan. 2007
Jun. 2007
1 -2015
CL +7
FIRE
Dispatch
Summaries
July 2007
Dec. 2007
2 -2015
CL +7
FIRE
Dispatch
Printouts
July 2007
Dec. 2007
2 -2015
CL +7
FIRE
FIRE
EMS Reports
July 2007
Dec. 2007
2 -2015
CL +7
Invoice /PO
2006
2007
3 -2015
AU +4
FIRE
Invoice /PO
2006
2007
4 -2015
AU +4
FIRE
Billing (Fire
Prev.)
Jan. 2009
Dec. 2009
5 -2015
AU +2
FIRE
Routing Sheets
Jan. 2011
Dec. 2011
5 -2015
CU +2
FIRE
ICRMA — FEMA
Pre - Disaster
Mitigation
Competitive Grant
Pro ram
2/9/2004
N/A
5 -2015
CL +5
FIRE
Target
Capabilities List
9/2007
N/A
5 -2015
S +2
FIRE
Invoice /P.O.
2007
2008
6 -2015
AU +4
FIRE
Invoice /P.O.
2008
2009
7 -2015
AU +4
FIRE
Invoice /P.O.
2008
2009
8 -2015
AU +4
FIRE
Invoice /P.O.
2009
2010
9 -2015
AU +4 /
FIRE
Public Request
2008
2012
10 -2015
CL +2
FIRE
Vacation
Buybacks
1997
2003
10 -2015
AU +4
FIRE
Staff Meeting
1994
2007
10 -2015
S +2
FIRE
Minutes
(2008 -2012
electronic
copy only)
Budget Prep &
1995
2000
11 -2015
CU +2
FIRE
Misc.
Fire Prevention
2009
2012
12 -2015
AU +2
FIRE
Invoices
Fire Prevention
2009
2012
13 -2015
AU +2
FIRE
Invoices
Routing Sheets
1995
2012
14 -2015
CU +2
FIRE
Accident Reports
1980
1994
15 -2015
CL +2
FIRE
Transfer Bulletins
1981
2003
15 -2015
S +2
FIRE
Budget (Department
1994
1997
15 -2015
S
FIRE
reference copy)
Fire Prev. New
2010
2011
16 -2015
CL +3
FIRE
Construction and
Fire Life Safety
Reports
Agenda Items
1991
2012
17 -2015
CU +2
FIRE
Adopted
2000
2007
19 -2015
S
FIRE
Operating Budget
(Department reference
copy)
Budget Historical
1998
2002
20 -2015
S
FIRE
(Department reference
copy)
APPROVED FOR DESTRUCTION:
L—'F9 q-0
Department Head Date
APPROVED FOR DESTRUCTION:
P �
City Attorney
Date
I HEREBY CERTIFY that the items listed above were approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk Date
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Recar[�s lescri firm
Start
Date
I?ntl'
)x #
Retention
Period
Uc�partment
MISC LIBRARY ADMIN RECORDS /REPORTS:
Duplicate copy of Budget Book:
(Yr 2005 -06, 2006 -07, 2007 -08) &
Prelim Budget (Yr 2009 -2010)
2005
2008
1
4/7 yrs
Library
Expenditure Detail Report (Finance)
2008
2010
1
2
Friends of the Library Book Sales Reports
2009
2010
1
2
"
Material Collection Dev (IFR) Report
2007
2010
2
2
"
Meeting Room A plications
2010
2011
2
2
"
Metropolitan Cooperative Library (MCLS)
Correspondence/Invoice/Report
2000
2009
2
4/7 yrs
"
Baker & Taylor Correspondence
2001
2009
2
2 yrs
"
Purchase Orders
2006
2008
3
"
INVOICES:
AT &T
2010
2011
"
Affordable Library Products
2010
2011
"
Abdo Publishing Co.
2008
2010
"
American Computer Supplies
2002
2005
"
Arrowhead Water
2003
2011
"
Baker & Taylor
2010
2011
"
EBSCO
2009
2010
"
Gale
2003
2011
"
Gaylord
2007
2010
"
Liberty City
2007
2011
"
QBI
2010
2011
"
Quill
2006
2011
"
Random House
2010
2011
"
Recorded Books
2010
2011
"
Rosen Publications
2010
2011
"
Thomson West
2004
2010
"
Vital Signs
2003
2011
"
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
u �-v
City Attorney
Date
l !TLl- �
Date
I HEREBY CERTIFY that the items listed above were approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CITY OF EL SEGUNDO
RECORDS MANAGEMENT
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291):
Records Description
Start Date
End Date
Box 9
Retention
Dept
Period
TRAFFIC CITATIONS
01/01/2010
12/31/2010
1
2 YEARS
POLICE
(MOVERS)
TRAFFIC CITATIONS
01/01/2011
12/31/2011
1
2 YEARS
POLICE
(MOVERS)
IMPOUNDED /STORED
VEHICLE NON-
01/01/2009
12/31/2010
1
2 YEARS
POLICE
CRIMINAL REPORTS
RECORDS CHECKS/
BACKGROUND CHECKS
01/01/2011
12/31/2011
1
2 YEARS
POLICE
FOR OTHER AGENCIES/
CLEARANCE LETTERS
MISCELLANEOUS
CORRESPONDENCE,
01/01/2009
12/31/2011
1
2 YEARS
POLICE
LETTERS.
CRIME REPORTS,
_
INCLUDING INCIDENTS,
2 YEARS
LOST & FOUND
01/01/2010
12/31/2010
1
(NO LONGER
POLICE
PROPERTY,
NEEDED)
FIELD INTERVIEW
2 YEARS
CARDS /SRF ENTRIES
01/01/2011
12/31/2011
1
(NO LONGER
POLICE
NEEDED)
CANCEL CRIME
REPORTS
MISCELLANEOUS
INCIDENTS REPORTS
VANDALISM REPORTS
TRAFFIC COLLISION
1 OF 2
4 YEARS
REPORTS (NON- FATAL)
01/01/2010
12/31/2010
2 OF 2
(NO LONGER
POLICE
FRAUD, FORGERY,
NEEDED)
PETTY THEFT, DRUG
OFFENSES (MARIJUANA)
SIMPLE ASSAULT
REPORTS
CRIME REPORTS INDEX
FROM
TO YEAR
1 OF 3
2 YEARS
CARDS FROM 1965 TO
2 OF 3
(NO LONGER
POLICE
1989 (TOTAL OF 8,823)
YEAR 1965
1989
30173
NEEDED)
UNIFORM CRIME
REPORTING
2008
2010
1
5 YEARS
POLICE
STATISTICAL REPORTS
TIMESHEETS ALL OF
(PERSONNEL) FROM YEAR 2005
YEAR 2005 TO 2008.
CAD DISPATCH
RECORDINGS AUDIO 2007
TAPES
ALL OF 1 OF 2
YEAR 2008 2 OF 1
2010
rowtW111 9W
180 DAYS
(NO LONGER
POLICE
POLICE
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION:
e merit head Date
Tracy Weaver, City Clerk
Date
I HEREBY CERTIFY that the items listed above are approved for destruction in accordance with
City policies and procedures:
— 2� -� 1 c b/1 I-1
City Attorney D' po Authorization Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
UUT & Water
Start
Date
06/01/06
End Date
09/30/07
Box
279774874
Retention
Period
7 years
Dept
Treasury
UUT & Paramedics
06/06/06
09/30/07
279774873
7 years
Treasury
Parking Citation & Paramedics
10/01/06
09/30/07
279774872
7 years
Treasury
Bank Statement —Union Bank
10/01/06
09/30/07
615403763
7 years
Treasur
Worker Compensation Backup
10/01/06
09/30/07
615403761
7 years
Treasury
Bank Deposit — Library
10/01/06
09/30/07
615403757
7 years
Treasury
Bank Deposit — Rec & Park
10/01/06
09/30/07
615403759
7 years
Treasury
Bank Deposit — City Hall
10/01/07
01/31/08
615403754
7 years
Treasury
Bank Deposit — City Hall
02/01/08
1 05/31/08
615403755
7 Xears
Treasury
APPROVED FOR DESTRUCTION:
apartment Head
APPROVED FOR DESTRUCTION:
City Attorney
\©1'-k \�T
ate \
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
NAMISODestructionWert of Destruction 2015- 07.doc
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
End
Box
Retention
Dept
Date
Date
Period
City Council Agenda Packets
01/06/
07/20/04
6/2015 1
CU +2
City Clerk
04
City Council Agenda Packets
08/03/
12/21/04
6/20152
CU +2
City Clerk
04
Bids and RFP Submittals
2004
2004
6/20153
CU +2
City Clerk
Bids and RFP Submittals
2004
2004
6/20154
CU +2
City Clerk
Bids and RFP Submittals
2003
2003
6/20155
CU +2
City Clerk
Bids and RFP Submittals
2003
2003
6/20156
CU +2
City Clerk
Bids and RFP Submittals
2003
2003
6/2015 7A
CU +2
City Clerk
Bids and RFP Submittals
2003
2003
6/2015 7B
CU +2
City Clerk
Bids and RFP Submittals
2004
2004
6/2015 8
CU +2
City Clerk
Bids and RFP Submittals
2005
2005
6/20159
CU +2
City Clerk
Bids and RFP Submittals
2005
2005
6/2015 10
CU +2
City Clerk
Bids and RFP Submittals
2005
2005
6/2015 11
CU +2
City Clerk
Completed/Expired Contracts
2001
2004
1 6/2015 12
CL +2
City Clerk
2010 Election Rosters /Index
2010
2010
6/2015 13
E +5
City Clerk
2011 General Correspondence/
2011
2011
6/2015 14
CL +2
City Clerk
2011PRAR
General Municipal Election —
2014
2014
6/201415
E +.5
City Clerk
April 8, 2014 - Extra Spoiled
6/2015 16
unused ballots /Stubs from
6/2015 17
unused Ballots /Spoiled Gray
6/2015 18
Ballot Envelopes
6/2015 19
6/201520
6/201521
6/201522
General Municipal Election —
2014
2014
6/201523
E +.5
City Clerk
April 8, 2014 - Extra Unused
6/201524
ballots — Vote by Mail
6/201525
Envelopes
6/201526
P: \City C lerk \Destruction_Retention\2015 \2015 CERTIFICATION OF DESTRUCTION FORM - CITY CLERK.doc
Records Description
Start
End
Box #
Retention
Dept.
Date
Date
Period
General Municipal Election —
2014
2014
6/201527
E +.5
City Clerk
April 8, 2014 — Extra election
ballot supplies: yellow ballot
envelopes, white ballot
envelopes, gray ballot
envelopes, unused voter ballots
General Municipal Election —
2014
2014
6/201528
E +.5
April 8, 2014 — Turned in
6/201529
Election Ballots
6/201530
6/201531
General Municipal Election —
2014
2014
6/201532
April 8, 2014 — Sealed
Counted Ballots
APPROVED FOR DESTRUCTION:
i t alt Head
APPROVED FOR DESTRUCTION:
City Attorne
/v • /-a - 16—
Date
l o r- /s7
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
P: \City Cl erk\ Destruction_Retention\2015\2015 CERTIFICATION OF DESTRUCTION FORM - CITY CLERK.doc
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 1
Agenda Packets
01/06/04
01/20/04
02/03/04
02/17/04
03/03/04
03/16/04
04/06/04
04/20/04
05/04/04
05/18/04
06/01/04 SPECIAL
06/01/04
06/15/04
07/06/04
07/15/04
07/20/04
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 2
Agenda Packets
08/03/04
08/17/04 SPECIAL
08/17/04
08/18/04
09/07/04
09/21/04
09/28/04
09/29/04
10/05/04
10/19/04
33/03/04
11/16/04
12/07/04
12/21/04
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 3
Bids and RFP's
RSI 04 -01
Bid Group 4 — Residential Sound Insulation
RFP 04 -02
High Rise Inspection Services
RFP 04 -03
Rec Park Staff, League, Camp Shirts and Hats
RFP 04 -04
Reissued -Staff & Award Apparel, RP
RFP 04 -05
Park Vista Housing Management
RFP 04 -06
Aquatic Master Plan Development
RFP 04 -07
Janitorial Services
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 4
Bids and RFP's
RFP 03 -05
Douglas Street Project Construction Management
RFP 04 -08
Green Waste Hauling and Recycling
RFP 03 -10
Workers Compensation Claims Administration
RFP 04 -09
Landscape Maintenance Services
RFP 04 -10
Cable Television Consultant Services
RFP 04 -11
Residential Sound Insulation Program Group 5
RFP 04 -12
Business Recruitment Campaign
RFP 04 -13
Light Pole Banner
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 5
Bids and RFP's
PW 03 -01
Reconstruction of Storm Water Pump Station No. 16
PW 03 -02
Construct Sanitary Sewer Siphon & Remove Pump Station No. 12
PW 03 -03
Reconstruction of Storm Water Pump Station No. 16
PW 03 -05
Park Vista Senior Housing Exterior Painting
PW 03 -04
ADA Automatic Doors at Joslyn, Library, City Hall East
PW 03 -07
Curb and Gutter, Sidewalk and other Minor Improvements
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 6
Bids and RFP's
PW 03 -09 Library Interior
PW 03 -10 Street Lighting Conduits
PW 03 -11 Lining of Sanitary Sewer Access Structures
PW 003 -14 Chlorination System at City Plunge
PW 03 -15 Sycamore Avenue Street Improvements
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 7A
Bids and RFP's
PW 03 -16 Community Center — Plans
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 7B
Bids and RFP's
PW 03 -16 Community Center
PW 03 -17 Pavement Rehabilitation El Segundo Blvd.
PW 03 -16 Community Center Re -bid
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 8
Bids and RFP's
PW 04 -02
El Segundo Skateboard Park
PW 04 -03
Installation of Heritage Stones
PW 04 -06
Replacement of Water Lines
PW 04 -08
Clubhouse Asbestos /Lead Abatement
PW 04 -09 Replacement of Playground Equipment Holly /Kansas Park
PW 04 -11 PCC Curb and Gutter
PW 05 -13
1 -24 -06
PW 05 -12
12 -20 -05
PW 05 -11
4 -10 -05
PW 05 -10
4 -19 -05
PW 05 -09
5 -17 -05
PW 05 -08
10 -04 -05
PW 05 -05
3 -15 -05
PW 05 -04
2 -9 -05
PW 05 -03
3 -8 -05
PW 05 -02
3 -8 -05
PW 05 -01
5 -26 -07
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 9
Install ADA Doors City Hall & PD
Rehabilitation of Continental Blvd
Golf Course Tee Improvements
Golf Course Turf
Underground Fuel Storage System Repairs Phase 11
Install cabinets at Camp Eucalyptus VOID
Clubhouse Roof Repairs w /Annual Maintenance
Clubhouse HVAC Refurbishment w /Annual Maintenance
Clubhouse Interior Painting
Clubhouse Plumbing Refurbishment
Plunge Steel Roof Truss Repair
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 10
RSI 05 -14
10 -18 -05
Residential Sound Insulation Program Group 8
RFP 05 -13
9 -20 -05
Design Services Driving Range at Lakes Golf Course
RFQ 05 -15
10 -25 -05
Professional Auction Services
RFP 05 -16
12 -13 -05
Athletic Field Complex Development Services
RFP 05 -12
9 -23 -05
2005 Urban Water Management Plan Update
RFP 05 -11
9 -23 -05
Engineering & Traffic Survey — NO BIDS
RSI 05 -09
8 -2 -05
Residential Sound Insulation Program Group 7
RFP 05 -10
7 -7 -05
RFP 05 -08
RFP 05 -07
5 -31 -05
RFP 05 -06
4 -8 -05
RFP 05 -04
4 -5 -05
RFP 05 -03
3 -15 -05
RFP 05 -02
3 -8 -05
RSI 05 -01
2 -15 -05
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 11
Traffic Congestion Mitigation Fee Update
HVAC Maintenance for City Buildings — CANCELLED
Residential Sound Insulation Program Group 6
Telemetry System
Tree Maintenance
Quarterly Rec Park Brochure
4th of July Fireworks — NO BIDS
RSI Construction Bid Group 5 Rebid
6/2015
BOX 12
Completed/Expired Contracts
3247
9 -30 -04
Individual Contract Instructor Agreement Wanda Borgerding
3248
9 -30 -04
Individual Contract Instructor Agreement Heather Bell
3251
9 -30 -04
Individual Contract Instructor Agreement Kimberly Shultz
3254
3 -12 -04
License Agreement Culver City — PD Range Use
3278
2 -8 -05
Shannon Executive Search
3296
9 -30 -04
Nicks' Independent Contract Sports Officials CO -ED Softball
3304
8 -31 -04
Instructor Agreement Erin Murphy
3305
1 -20 -05
Marcus Lubba, Instructor Contract
3320
12 -12 -05
Tremco, Inc. Library Roof Maintenance
3321
9 -30 -04
AGC LLC — Golf Course Operation and Maintenance
3322
9 -30 -04
AGC LLC — Golf Course Concession
3323
1 -20 -05
Fieldman, Rolapp & Associates
3325
4 -6 -04
Advanced Fuel Filteration Systems — Emergency Repair
3334
9 -7 -04
TCTH Screenworks
3337
12 -31 -04
All Area Plumbing
3338
9 -30 -04
MWW
3242
9 -30 -04
Individual Contract Instructor Agreement Madeline Burke
3240
9 -30 -04
Yoga Instructor Victoria Elia
3233
9 -30 -04
Howard Riley Co — Waterproof Maint Racquetball Courts
3214
8 -23 -04
Flo - Systems — flow tests on sewage systems
3212
6 -3 -04
Cvil Works — Rehab El Segundo Blvd
3169
5 -20 -04
Cora Constructors — Reconstruction of Pump Station 16
3160
3 -8 -04
S.H.E. Construction — Roof Structure for Storage Bins
3158
3 -17 -04
Sequel Contractors Inc. Downtown Specific Plan Improvements
3125
8 -31 -04
C & C Automotive Distributors — parts
3093
8 -5 -04
Exxon Agreement — VOID See 3306
3089
1 -29 -04
Uniforms Inc. — Fire Dept
3040
2 -4 -04
Exel Paving Sepulveda Blvd Intersection/Signal Improvements
3027
6 -30 -04
Oldtimers Foundation — Delivered Meals Program
2990
9 -14 -04
AKM Consulting Engineers
2958
8 -17 -04
Pacific Sewer Maintenance — root control
2954
9 -30 -04
Verne Simon — professional services
2945
9 -30 -03
Cassidy & Associates — consultant LAX Master Plan
2936
9 -14 -04
Advanced Applied Engineering — professional services
2923
10 -21 -04
Lawrence R. Moss Assoc — Downtown Specific Plan
2905
7 -12 -04
CSUDH Foundation — Community Center Needs Assessment
2884
7 -10 -01
The Horoizon Group — Apraisal
2788
10 -30 -04
West Coast Arborists — tree maint
3182
6 -30 -04
Southview Home Care Services — in -home services
2682
6 -30 -02
MAX Commuter Bus Service
2681
7 -1 -01
MOU Capital Reserve Fund — Prop A & C
6/2015
BOX 13
2010 Election Rosters /Index
6/2015
BOX 14
2011 General Correspondence Files
2011 Public Records Requests
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 15
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 16
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 17
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 18
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 19
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 20
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 21
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 22
General Municipal - April 8, 2014 Election Items
Extras
Spoiled unused ballots
Stubs from unused Ballots
Spoiled Gray Ballot Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 23
General Municipal - April 8, 2014 Election Items
Extra
Unused ballots - Voter by mail Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 24
Unused ballots - Voter by mail Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 25
Unused ballots - Voter by mail Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 26
Unused ballots - Voter by mail Envelopes
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 27
Extra election ballot supplies —
+ yellow ballot envelopes
■ white ballot envelopes
• gray ballot envelopes
• unused voter ballots
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 28
April 8, 2014 Election Items
04/08/2014
Turned in Election Ballots
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 29
04/08/2014
Turned in Election Ballots
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 30
04/08/2014
Turned in Election Ballots
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 31
04/08/2014
Turned in Election Ballots
DOCUMENTS FOR DESTRUCTION
6/2015
BOX 32
April 8, 2014 Election Items
Box with 10 small boxes inside containing counted ballots.
Boxes are all sealed.
EL SEGUNDO CITY COUNCIL MEETING DATE: October 20, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for Construction of American with Disabilities Act (ADA) Sidewalk
Ramps (CDBG Project). Project No. PW 15 -24 (Fiscal Impact: $60,000.00 in CDBG
grant funds)
RECOMMENDED COUNCIL ACTION:
Adopt attached resolution approving Plans and Specification for the construction of
American with Disabilities Act (ADA) Sidewalk Ramps (CDBG Project).
2. Authorize staff to advertise the project for receipt of construction bids.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $60,000 in anticipated grant funding
Amount Budgeted: $60,000.00
Additional Appropriation: No
Account Number(s): 111 -400- 2781 -8441 (Community Development Block Grant:
Capital Projects)
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer rJ �+
REVIEWED BY: Stephanie Katsouleas, Public W s Director IV
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Each year, the City of El Segundo applies for Community Development Block Grant (CDBG)
fund (federal fund) from the Community Development Commission of the County of Los
Angeles (CDC). This funding is available for community development projects that meet
national objectives that benefit low and moderate income persons, address slums or blight and/or
meet a particular urgent community development need. The City's specific ADA Ramp
Installation Project, which consists of installation of new curb ramps at nine (9) locations within
the City, meets these funding criteria. An additional eight (8) locations are included as an
alternate bid pending available funding (see attached location map). Funding for this year's
project is approximately $60,000.
As with many federally funded projects, the City will pay for all construction costs and receive
reimbursement once the applicable project documents have been approved by the CDC. Staff
recommends that City Council adopt the plans and specifications for the installation of ADA
ramps, approve the attached resolution, and authorize the project for receipt of construction bids.
35
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS
FOR THE CONSTRUCTION OF ADA RAMPS (CDBG
PROJECT) PURSUANT TO GOVERNMENT CODE SECTION
830.6 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting
Construction of ADA Ramps (CDBG Project) (the "Project "). These plans
are complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
Resolution No.
Page 1 of 2
36
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 20th day of October, 2015.
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
Suzanne Fuentes, Mayor
Resolution No.
Page 2 of 2
37
CITY MAP Construction of ADA I tamps
CDBG Proj ert No.: 601718 -15
City WHO 9rµunllD
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CO
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 20, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action to accept as complete the Community Development
Block Grant (CDBG) Project 601711 -14, "Installation of American with Disabilities Act
(ADA) Sidewalk Ramp Project." Project No. PW 14 -09 (Fiscal Impact: $41,288.50 in
CDBG grant reimbursement funds).
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $41,288.50
Additional Appropriation: No
Account Number(s): 111 - 400 - 2781 -8499 (Community Development Block Grant:
Capital Projects)
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Directo l-2
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On April 21, 2015, City Council approved a contract for Project No. PW 14 -09, ADA Ramp
Installation Project, CDBG Project 601711 -14 with Rojas Construction to construct six (6) ADA
ramps at various intersections throughout the city. Due to the base bid amount, the City was able
to add four (4) additional locations for a combined total of ten (10) ADA ramps for installation.
The contractor began demolition on July 13, 2015 and completed all work on August 27, 2015.
A final inspection for Rojas Construction's work has been performed and it was determined that
the project was completed per the plans and specifications and to the satisfaction of the Public
Works Department. The final project costs are as follows:
Original Base Bid (six items) $21,000
Alternate Bid (four additional items) + $20,000
Change Order + $288.50
Total Final Project Cost $41,288.50
WE
Staff recommends that City Council accept the work performed by Rojas Construction as
complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office.
E
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: ADA Ramp Installation Project, CDBG Project No. 601711 -14
Project No.: PW 14 -09 Contract No. 4840
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on August 31, 2015. The work done was: Ten (10) ADA Ramps
6. On October 20, 2015, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Rojas Construction
8 The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Ten
(10) ADA Ramps at various locations
9. The street address of said property is: Various locations, El Segundo, CA 90245
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _ , 2015 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
41
EL SEGUNDO CITY COUNCIL MEETING DATE: October 20, 2015
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to participate in the County of Los Angeles Countywide
Comprehensive Park and Recreation Needs Assessment and enter into a Funding Agreement to
accept a $2,500 stipend for expenses related to facilitating community engagement activities. (Fiscal
Impact: $2,500 Revenue)
RECOMMENDED COUNCIL ACTION:
1. Approve the request to participate in the Countywide Needs Assessment and enter into a
Funding Agreement to accept a $2,500 stipend;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Request letter on behalf of the County of Los Angeles
2. Funding Agreement for Community Engagement Activities Related to the Countywide Parks
Needs Assessment
FISCAL IMPACT: $2,500 Revenue
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Meredith Petit, Recreation & Parks Director
REVIEWED BY: Meredith Petit, Recreation & Parks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The County of Los Angeles has initiated a Countywide Comprehensive Park and Recreation Needs
Assessment to determine the need for parks and other recreation facilities in cities and unincorporated
communities throughout Los Angeles County. The assessment will consider the need for new parks as
well as improvements to existing parks. Using a community -led outreach process, geographic
information system (GIS) -based spatial analysis, and online data management technologies, the final
product will identify geographic areas with the greatest need for new parks and improvements to
existing parks, and will also identify, prioritize, and outline costs for specific park projects in every part
of the County.
The City of El Segundo Recreation and Parks Department has been participating thus far to help provide
information about our existing parks and park needs in El Segundo. The next step is to identify the
highest priority of park and recreation projects for El Segundo, using feedback from the residents and
elected officials. To reimburse expenses related to these activities the County of Los Angeles is offering
a stipend of $2,500 to assist cities in community engagement efforts. The attached agreement must be
approved and executed to receive these funds.
A
Over the past several years, the City of El Segundo parks have greatly benefited from grant funds
generated and allocated by the County of Los Angeles. By participating in this study, the County will
have much - needed valuable information that will help in determining future funding programs for the
cities within the County.
43
Q PLACEWORKS
May 7, 2015
Meredith Petit
Director of Recreation & Parks
City of El Segundo
350 Main St.
El Segundo, CA 90245
Subject: Countywide Comprehensive Park and Recreation Needs Assessment
Dear Meredith:
The County of Los Angeles is initiating a Countywide Comprehensive Park and Recreation Needs
Assessment to determine the need for parks and other recreation facilities in cities and unincorporated
communities throughout Los Angeles County. The assessment will consider the need for new parks as well
as improvements to existing parks. On behalf of the County of Los Angeles, I would like to invite you to
participate in the development of the Park Needs Assessment.
The Park Needs Assessment began in March and will continue through May 2016. It will involve a
comprehensive analysis of the current assets, needs, and opportunities within the County's cities and
unincorporated areas. Using a community -led outreach process, geographic information system (GIS)-
based spatial analysis, and online data management technologies, the final product will identify geographic
areas with the greatest need for new parks and improvements to existing parks, and will also identify,
prioritize, and outline costs for specific park projects in every part of the County.
PlaceWorks, an independent consulting firm, will lead the Assessment on behalf of the County of Los
Angeles. We have convened a 40- member Steering Committee to oversee the project, as well as a
Technical Advisory Committee to provide input on technical aspects of the project. El Segundo is
represented on the Steering Committee in the form of a representative from the South Bay Council of
Government, in addition to five representatives from your supervisorial district,
The Park Needs Assessment is intended to be a "from the ground up" effort, with input taken from every
individual city in the County. Therefore, your primary role on the project will be to help us to verify
information about existing parks and park needs in El Segundo, and (more importantly) to supply a list
confirmed by your City Council of the highest priority park and recreation projects in El Segundo.
With this in mind, we request that El Segundo participate in the Park Needs Assessment in the following
specific ways:
1. Provide a contact person (potentially from your Parks Department, GIS Department or Community
Development Department) with whom we can coordinate regarding the project.
2. Provide data on parks within El Segundo using an online web portal. The data you provide will be
analyzed at a Planning Area level across the county.
3. Participate in appropriate public outreach within El Segundo beginning in early 2016. The outreach
effort may be led by El Segundo, or by a community -based organization of your choice. PlaceWorks
will conduct a training session for staff leading the outreach effort, prepare an outreach toolkit, and
provide a stipend of $2,500 per planning area for the outreach work.
950 S. Flower Street, Suite 120 1 Los Angeles, California 90015 1 213 62 3.1443 1 PlaceWorks cof1,
Q PLACEWORKS
4. Provide a prioritized listof park and recreation improvements within El Segundo. This listshould be
approved by your City Council, and may come from the public outreach process described above
and /or from an existing document such as your General Plan or a Park Master Plan.
We hope you will join us in this effort and would like to schedule a meeting with you in the next few weeks
to confirm your participation and answer any questions you may have regarding the Assessment. Please
contact C.C. LaGrange by phone at 714.966.9220 or email at clagrange @placeworks.com to designate your
staff representative and arrange for a meeting. In the meantime, please visit the Park Needs Assessment
online at www.LACountyParkNeeds.org for additional information and feel free to call us with any
questions.
Again, please respond to C.C. LaGrange at 714.966.9220 or clagrange @placeworks.com regarding your
interest in participating in this exciting and meaningful process.
Sincerely,
David Early, AICP, LEED AP
Principal
May 7, 2015 1 Paag 2
FUNDING AGREEMENT
FOR COMMUNITY ENGAGEMENT ACTIVITIES RELATED TO
THE COUNTYWIDE PARKS NEEDS ASSESSMENT
CITY OF EL SEGUNDO
THIS FUNDING AGREEMENT ( "Agreement ") is made and entered into this day of
2015 by LOS ANGELES COUNTY, body corporate and politic ( "County ") and CITY OF
EL SEGUNDO a body corporate and politic ( "City ").
WITNESSETH:
WHEREAS, the County Board of Supervisors adopted a motion dated February 3, 2015
authorizing the Director of the County Department of Parks and Recreation to execute this
Agreement with the City to fund costs for community engagement activities ( "Community
Engagement ") related to the countywide parks needs assessment effort upon approval as to form
by County Counsel.
WHEREAS, the County is willing to provide the City with funding to assist the City in its efforts
to engage the residents of the study area(s) listed on Exhibit A attached hereto (each, a "Study
Area ") to identify and prioritize park projects within such Study Area (s).
WHEREAS, the City, with funding assistance from County, intends to implement a community
engagement plan attached thereto as Exhibit B ( "Community Engagement Plan ") within the Study
Area(s).
WHEREAS, County intends to provide funds to the City in the amount of $2,500 ( "Engagement
Funds ") per Study Area and pursuant to California Government Code Section 26227 County may
fund projects that are necessary to meet the social needs of the County.
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions set
forth herein, the parties hereto agree as follows:
A. Approved Funding and Costs. County hereby grants to the City the Engagement Funds in
the amount of $2,500 ($2,500 per Study Area) to support the City's Community Engagement.
B. Agreement Term. This Agreement will remain in force until completion of the Community
Engagement by the City, or as mutually agreed by the City and the County.
C. Indemnity
1. City agrees to indemnify defend and hold harmless County, its agents, special districts,
elected officials, officers and employees, from and against any and all liability, expense, including
defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not
limited to bodily injury, death, personal injury, or property damage arising from or connected with
City's operations or services hereunder, including any workers' compensation suits, Federal Fair
Labor Standards Act wage or hour law violations, liability, or expense, arising from or connected
with services performed by or on behalf of City by any person pursuant to this Agreement.
2. County agrees to indemnify, defend and hold harmless City, its officers, directors, or
employees, from and against any and all liability, expense (including reasonable outside attorney
fees) resulting from the willful negligent acts or omissions of County, its agents, officers, or
employees in connection with this Agreement.
HOA 1 184451.3
M
D. Financial Records
1. The City agrees to use a generally accepted accounting system and to maintain satisfactory
financial accounts, documents, and records of this expenditure of Engagement Funds and to make
them available to County for auditing and inspection at reasonable times for the purpose of verifying
appropriateness and validity of expenditures of Engagement Funds under the terms of this
Agreement. The City also agrees to retain such financial accounts, documents, and records for five
(5) years following termination of this Agreement.
2. The City, within thirty (30) days of notification from County of its audit findings, may dispute
the audit findings in writing to County and provide County with records and /or documentation to
support the expenditure claims. County shall review this documentation and make a final
determination as to the validity of the expenditures.
E. Notices and Approvals
All notices and approvals shall be directed to and made by the following representatives of the
parties:
To the Department: Parks and Recreation
Attn: Norma E. Garcia, Deputy Director
Planning & Development Agency
510 South Vermont Avenue
Los Angeles, CA 90020
To City: Name:
Address:
F. Severability /Effective Date /Governing Law /Counterparts /Nondiscrimination
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity
shall not affect other provisions or applications of the Agreement that can be given effect without
the invalid provision or application, and to this end the provisions of the Agreement are severable.
The effective date of this Agreement shall be the date that the Agreement is executed by the
Department's Director. This Agreement will be be governed by and construed in accordance with
California laws. This Agreement may be executed in counterparts, each of which shall be deemed
an original. The City shall not discriminate against any person on the basis of race, color, sex,
sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap,
medical condition, or place of residence in the use of the Engagement Funds paid to the City
pursuant to this Agreement.
G. Independent Status.
This Agreement is not intended and shall not be construed to create the relationship of agent,
servant, employee, partnership, joint venture or association as between County and City. City
understands and agrees to bear the sole responsibility and liability for furnishing Workers'
Compensation benefits to any person for injuries arising from or connected with services
performed on behalf of City pursuant to this Agreement.
H. Compliance with Law
HaA.11 84451 3
III
47
City's completion of the Project shall conform to and abide by all County ordinances and all
State and Federal laws and regulations insofar as the same or any of them are applicable; and
where permits and /or licenses are required for City's work, the same must be first obtained from
the regulatory agency having jurisdiction thereover.
IN WITNESS WHEREOF, the City has executed this Agreement, or caused it to be duly
executed by its authorized representative, and the County by order of its Board of Supervisors, has
delegated to the Director of Parks and Recreation, or his designee, the authority to execute this
Agreement on its behalf on the date and year written below.
CITY
By:
Name:
Title:
APPROVED AS TO FORM FOR THE CITY:
A
Name:
Title:
COUNTY OF LOS ANGELES
By:
Norma E. Garcia
Deputy Director
APPROVED AS TO FORM FOR THE COUNTY:
MARY C. WICKHAM
Interim County Counsel
go
Claudia Gutierrez, Deputy County Counsel
f:r9LmI1.01rb 1R3
Date
Date
Date
EXHIBIT A
CITY: EL SEGUNDO
STUDY AREA: 02230 ($2,500)
M
EXHIBIT B
Community Engagement Plan
(See attached)
WE
W e all need Study Area: 2230
, 60
PARKS
Community Engagement Plan
A Community Engagement Meeting must be held in each Study Area between December 1,
2015 and February 15, 2016. The meeting can be run by city staff or by a community -based
organization of your choice. The meeting facilitator must attend one of three trainings. At the
training, facilitators will receive all information needed to hold the meeting. To offset the cost of
the Community Engagement Meeting, a $2,500 stipend is available for each Study Area.
Please answer the questions below and return this form to Rita Robinson
robinson@parks.lacounty.gov by October 15, 2015
Please tell us about your community engagement meeting:
Date: 01/12/2015
Time: 6:00 PM
Location: City of El Sequndo Council Chambers
El Parking provided
El Accessible by public transportation
What translation services (if any) will be provided? Languages: None
Who will be facilitating your community engagement event(s)?
I]City Staff
❑Community -Based Organization. Name of CBO:
Please provide the contact information for the primary facilitator and any secondary facilitator (if
applicable) that will be attending the mandatory training. You may have a maximum of 2 people.
Name: Jesse Bobbett
Name:
Title: Recreation Superintendent
Title:
Address: 339 Sheldon Street - Joslyn Center
Address:
Phone: ibobbett @elsequndo.orq
Phone:
Email: ibobbett @elsequndo.orq
Email:
Please rank your preference for a mandatory facilitator training date. Space is limited at each
training and spaces will be reserved based on the timely return of this form.
1 Monday -- November 16, 2015 10:00am- 12:00pm Roy Anderson Recreation Center
2 Tuesday -- November 17, 2015 6:30pm- 8:30pm Los Angeles County Arboretum
3 Saturday -- November 21, 2015 10:00am- 12:00pm San Fernando Park
Please describe how you will promote your engagement meeting (select all that apply):
❑✓ Publicly posted notice ❑✓ Canvassing
❑Mailers []Television/ Radio
E]Website ❑Other
OSocial Media
Please describe your attendance goal (# of attendees): 25 -30
Please provide any additional details related to your action plan for engaging the community:
The list of prioritized parks projects generated at the community engagement meeting is due to the
County by February 29, 2016.
51
