CONTRACT 4918 Professional Services Agreement CLOSEDAgreement No. 4918
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
WATERWISE CONSULTING, INC.
This AGREEMENT is entered into this 22nd day of Se pteniber 2015, 5, by and between
the CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and
WaterWise ConsultingLne., a California CqWoratjon ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C, As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Twenty Four Tliousand l" ive l lundred dollars ($24,500) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $500 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from November 'I st,,2015 to October ber 30, 2016.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A, Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
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property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i.. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
�yLie of lnsirance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
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B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO -CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
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26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
WaterWise Consulting, Inc.
City of El Segundo
1147 S. Grand Ave.
350 Main St.
Glendora, CA 91740
El Segundo, CA 90245
Attention: Ajay Dhawan
Attention: Lifan Xu
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are one 1 Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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Agreement No. 4918
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
in
Agreement No. 4918
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
i 1 I °..I ":
�r
1
i Clerk
WaterWise Consulting, Inc.
�jayhawan
President
Taxpayer ID No. 95- 4877546
APPROVED AS TO FORM:
MARK I )Hr Y, City Attorney
By ....v��
Karl H. Berger
Assistant City �44a ey
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E X H 1617 P\
drh.
CO'nsulfind., Inc.
September 21, 2015
City of El Segundo
Attn: Lifam Xu, Principle Civil Engineer
350 Main Street
El Segundo, CA 90245
Re: CII Water Evaluations
Dear Mr. Xu,
Agreement No. 4918
WaterWise Consulting, Inc. (WaterWise) is proud to submit its proposal to the City of El Segundo
(City) to provide Commercial, Industrial and Institutional (CII) Water Use Evaluations. WaterWise has
been involved with managing and implementing water conservation programs for fourteen (14)
years and has built a wealth of knowledge and skills that are unmatched in the industry.
WaterWise has had the opportunity to successfully manage a wide variety of multi- faceted
programs. This has enabled it to not only utilize its technical expertise in water conservation, but
also gain professional experience and knowledge in successful program management. WaterWise
has successfully conducted overthirty thousand residential and commercial evaluations focusing
on customer service, accurate reporting, and technical expertise. WaterWise has also installed over
thirty thousand high efficiency spray nozzles and five hundred weather based irrigation controllers.
In addition, WaterWise has successfully developed, implemented, and managed various landscape,
turf, and irrigation device rebate programs.
Throughout the proposal, WaterWise will reveal its familiarity with the scope of work required under
this Request for Proposal (RFP) and its capability of performing timely and quality work to achieve
the objectives of the City.
WaterWise appreciates this opportunity and looks forward to working with City.
If you have any questions, please contact me using the information provided below:
Sincerely,
Ajay Dhawan
President
1147 S. Grand Ave.
Glendora, CA 91740
(626) 335 -7888
adhawan @waterwise - consulting.com
Corporate Headquarters
1 147 S, Grand Ave. Glendora, CA 91740
'4�.��ai�i1N "'J II n r "d:,mll`I,ll'Sl'u y' ":1 r;rlf"lV
P(626)335-7888 'r (626) 628.0311
Agreement No. 4918
k i %Ws Consulting, Inc.
Scope of Services:
WaterWise has a strenuous process in relation to determining suitability for employment. During the
application process, after the employee accepts employment, the employee signs a background authorization
form. WaterWise uses KROLL BACKGROUND AMERICA, INC to request a consumer and /or investigate
consumer report on the potential employee for employment purposes. Such reports may include, but are not
limited to, information as to their character, general reputation, personal characteristics, and mode of living;
discerned through employment and education verifications; personal references and interviews; their
personal credit history based on reports from any credit bureau; their driving history, including any traffic
citations; workers' compensation records after a conditional job offer has been extended and to the extent
permitted by law; a social security number trace; present and former addresses; criminal and civil history/
records; and any other public record. The search goes back 7 years, with federal and county records.
Project Start -Up
Upon award of the contract, WaterWise strongly recommends a project kick -off meeting between WaterWise
project staff and City representatives. The purpose is to discuss the program goals, timeline and main
objectives, and to work out procedural details prior to program commencement. A face -to -face meeting
allows all parties to get to know one another and builds rapport, leading to a smoother and more successful
program.
Subtasks
WaterWise has successfully implemented several programs that required a customer service call center. The
company is not only familiar and experienced with the procedures of a call center, but also acknowledges the
importance of providing quality customer service and dedication to all customers. Representatives will be
available during normal business hours and will maintain a polite and professional demeanor. With these
skilled and well- versed representatives, WaterWise will be able to provide customers with quality support.
1. WaterWise will take all applicable customer calls concerning the program.
a. WaterWise will maintain a toll -free or local phone number for City customers to call for program
services.
b. WaterWise will have customer friendly and knowledgeable staff to answer calls from 9 a.m. to 5
p.m., Monday through Friday.
c. WaterWise will maintain a voicemail for City customers to leave messages who may call during non
- business hours.
d. WaterWise will follow up with voice messages within 24 hours or by the close of the business day
on Monday for all calls received after 5pm on Friday.
2. Within 2 days of receiving a survey request from a customer, WaterWise will request water consumption
data from the applicable City area office and /or designated staff representative.
3. WaterWise will complete all necessary follow up with the customer to schedule data collection by phone
(as applicable), on -site evaluations, and post- survey questions.
4. WaterWise will complete a pre -water survey over the phone with the customer prior to scheduling the on-
site survey. This information will be used to inform the surveyor of any potential water using areas that
will require additional attention, gather basic site information, etc.
5. WaterWise will visit requested sites to perform landscape evaluations for CII customers identified by the
City staff. WaterWise will evaluate the condition of the irrigation system, assess its operation and needed
repairs, and recommend changes.
City of El Segundo 2 CII Water Use Evaluations
.« �►
Preparation
Agreement No. 4918
iN r oseConsulting, Inc.
• City staff will inform WaterWise of a survey request and provide WaterWise's Project
Manager with customer contact information.
• WaterWise will contact the site and explain the survey process.
• Once water billing records have been received, the site will be scheduled for a survey.
• A surveyor from WaterWise will be assigned to the site. Contact will be made with the
site's landscape manager (or equivalent personnel) to determine access protocols,
irrigation controller locations, necessary keys, irrigation maps, and access restrictions to
the irrigation system (to prevent conflict with site residents or customer activities).
• The surveyor will interview the site landscape manager about any known or suspected
problems with the site's landscape or irrigation system in preparation for the survey.
Any irregularities in the site's water billing records will be discussed to assess possible
causes (leaks, repairs, construction, over seeding, etc.);
• Copies of irrigation maps will be requested if available. Use of site's irrigation remote
controls, if any, may be requested.
The Survev
All evaluations will be conducted using the procedure developed by the Irrigation Training and
Research Center and the Irrigation Association. WaterWise is a Certified Landscape Irrigation
Auditing firm through the Irrigation Association and has an active Water Use Efficiency
Practitioner Grade 1 through the American Water Works Association. The following is a detailed
explanation of the survey process.
• Surveyor(s) will arrive on site at the pre- arranged date and time to perform the survey.
• Surveyors will be identifiable by their WaterWise polo shirts and photo ID badges.
• They will locate and operate irrigation controllers.
• A representative sampling of irrigation stations will be manually turned on and irrigation
system observed in operation.
• The surveyor will make notes on inspection forms regarding the location of each station
sampled, the vegetation types and condition.
• The surveyor will also note soil type, microclimate, distribution uniformity of irrigation,
sprinkler type and any problems with condition or operation of irrigation hardware
components.
• WaterWise will examine the existing irrigation system in operation and identify the
following:
1. Broken, tilted, mismatched, or inappropriate irrigation heads.
2. Excessively wet or dry spots.
3. Leaks, fountains or no water at all.
4. Overspray and inappropriate watering schedules.
5. Irrigation system operating pressure.
6. Broken sprinklers and /or lateral lines.
7. Significantly poor system operating conditions, resulting in no catch -can
test until the system is upgraded to an appropriate state.
8. Wind factor (high wind conditions could hinder survey results).
• Option of conducting area /flow measurements to calculate precipitation rate in
representative landscape areas where the catch -can test cannot be carried out.
• Unique microclimate conditions, i.e. drainage patterns, shady areas, sunny areas, windy
zones.
• Inventory of the site's plant materials for turf, planters, and slopes.
Landscape area will be determined using physical measurements or by calculation using aerial
imaging through Google Earth or similar tool.
City of El Segundo 3 CH Water Use Evaluations
Agreement No. 4918
c,il(::,�,r s eConsulting, Inc.
• WaterWise will calculate a landscape water budget based on audit findings.
• WaterWise will conduct an on -site water use survey of participant's businesses or
facilities in CITY's service area. This comprehensive survey shall include an evaluation of
all aspects of water use onsite, including but not limited to boilers, chillers and water
used for indoor plumbing (including number and flush volume for all toilets). The survey
will also include an evaluation of the site's landscaping for mixed use water meters.
Site Visi
Because the CII program focuses on non - residential indoor water -use, different measures must
be taken to ensure success. WaterWise will be looking at water using appliances such as clothes
washers, urinals, and other forms of industrial water use. In some cases the CII site may also
have outdoor landscaped areas. Surveying both indoor and outdoor areas (on mixed use meters)
will be an integral part of the survey process.
Dal h ri
Data gathering for CII will be concentrated on sanitary water uses, considering that studies have
shown that this area provides the greatest return on investment. The evaluations may include,
but not be limited to the following:
• Recording the number of toilets in the facility and type of toilet, Le .... flush valve,
standard urinal, ULFTs, waterless urinals or dual flush.
• Recording the number of clothes washing machines in the facility and type of machine,
i.e .... top load, front load, and high efficiency.
• Recording the number of dishwashing stations in the facility and the number of pre -rinse
spray valves installed, if any.
• Recording the number of sinks in the facility and whether they have been equipped with
aerators.
Observing and recording other water demanding processes undertaken by the CII
customer, i.e. ...cooling tower conductivity and X -ray machines.
Historical Water Use
In order to complete a water -use analysis of the site, representatives will have to review
historical water -use. One of the first steps of the water -use survey will be to gather water use
data for the participating site. In analyzing water -use data, WaterWise will be able to provide the
facility with a water budget or estimated allotment for the different water using practices on site.
For example, WaterWise will be able to provide an estimated percentage of water used for
sanitary purposes or a percentage of water used for cooling purposes.
6. After each water use survey is complete, WaterWise will analyze the surveyed site's water usage and
offer recommendations on projects to increase a facility's water use efficiency. These recommendations
will be based on the project's cost effectiveness, payback period, and potential water savings.
WaterWise will then include this information in a report that will be provided to City staff.
The water survey report for large landscapes and CII will include but not be limited to:
a. Report emailed to customer.
b. A recommended irrigation schedule.
c. List and count of all water using devices, appliances, fixtures, and process operations and their
estimated annual water usage calculated.
d. A section on water saving recommendations with water and cost savings and return on
investment (ROI) or payback for all devices, appliances, process upgrades, site landscape
upgrades, and other water saving improvements.
e. Calculated customer water allotment/budget (efficient monthly water usage applicable for LL
properties given operations and collected information from the on -site water survey) with
comparison to actual water usage.
City of El Segundo 4 CII Water Use Evaluations
Agreement No. 4918
Wd �r'WseConsulfing, Inc.
f. Individualized recommended 12 -month watering schedule for the property based on weather
(ETo), irrigation system type and efficiency, type of vegetation, etc.
g. Applicable rebate forms for water and energy related incentives.
h. Educational brochures and pamphlets on water conservation, water waste reduction, etc, as
provided by CITY.
i. Customer Evaluation Survey for customers to return directly to CITY on their evaluation of the
water survey program.
j. Provide designated CITY service area contact information.
8.. WaterWise will notify City of any restocking needs of water survey packet materials at least 4 weeks in
advance whenever possible.
9. WaterWise will complete all CII and LL evaluations within 30 days of the initial audit date.
10. Waterwise will notify the City Project Manager within 24 hours of any problem or issue with the program.
a. WaterWise will send all proposed changes to the program to the City Project manager to first be
authorized prior to implementation.
City of El Segundo 5 CII Water Use Evaluations
Agreement No. 4918
ater seConsulting, Inc.
Fee Schedule:
Survey Type Fee
Residential Water Survey (RWS) $175.00 Per Survey
Large Landscape Survey
(includes up to 32 stations) $1,500.00 Per Survey
Each Additional Station $20.00
Commercial Survey $2,000.00 Per Survey
Institutional Survey $2,500.00 Per Survey
Hourly Rates I! Fee
Project Manager 1 $125 per hour
Project Supervisor 1 $75 per hour
Graphic Design 1 $75 per hour
Administration 1 $35 per hour
*Payment is due within 30 days from the date submitted to the Program Manager (Lifan Xu). WaterWise
understands that there is a cut off date to submit invoices for prompt payment based on the City's Check
Processing Schedule.
City of El Segundo 12 Cll Water Use Evaluations