CONTRACT 4879 Maintenance and Repair Agreement CLOSEDAgreement No. 4879
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
J & L BUILDING MAINTENANCE
THIS MAINTENANCE AGREEMENT ( "Agreement ") is made and entered into this 1st day of
August, 2015, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ( "CITY ") and J & L BUILDING MAINTENANCE, a Limited Liability Corporation
( "CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, "Exhibit A ", attached;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR an amount not
to exceed One Hundred Seventy -Six Thousand, Five Hundred Sixty -Nine Dollars
($176,569) for Year 1, with a 3% proposed annual escalation for each additional
year thereafter. The total contract amount at the end of the five year term shall
not exceed Nine Hundred Thirty-Seven Thousand, Four Hundred Twenty -Nine
Dollars ($937,429). CITY will pay monthly amounts promptly, but not later than
forty-five (45) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from August 1, 2015, to July 31, 2020. The
Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit A.
B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and facilities,
and all tests, testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY, necessary
or proper to perform and complete the work and provide the professional services
required of CONTRACTOR by this Agreement.
Page 1 of 7
Agreement No. 4879
4. PREVAILING WAGES. If required by applicable state law including, without limitation
Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776,
CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility
to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay
any penalty or civil damages resulting from a violation of the prevailing wage laws. In
accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are
available upon request from CITY's Engineering Division or the website for State of California
Prevailing wage determination at it :0 + r °.d'i ,ca, gow/Q[.,SR/PW . A copy of the prevailing
rate of per diem wages must be posted at the job site.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has
i. Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Page 2 of 7
$1,000,000
$1,000,000
Statutory requirement.
Agreement No. 4879
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior
written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VIU' Certificate(s) must reflect that the
insurer will provide thirty (30) day notice of any cancellation of coverage.
CONTRACTOR will require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard
to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization
to proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
Page 3 of 7
Agreement No. 4879
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
CITY at least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
9. INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its performance, except
for such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or
not, arising out of this Agreement, or its performance, CONTRACTOR will
defend CITY (at CITY's request and with counsel satisfactory to CITY) and
will indemnify CITY for any judgment rendered against it or any sums paid
out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONTRACTOR will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONTRACTOR is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement
that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the
work or to exercise a measure of control over the work means that CONTRACTOR will follow
the direction of the CITY as to end results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
Page 4 of 7
Agreement No. 4879
writing and may be given by personal delivery or by mail. Notice sent by mail
will be addressed as follows:
To CITY: Stephanie Katsouleas, Public Works Director
City of El Segundo
350 Main Street
El Segundo, CA 90245
(310) 524 -2356
To CONTRACTOR: Lori Tovar - Tatupu, Vice President/CEO
J & L Building Maintenance
6635 E. Florence Ave Suite 337
Bell Gardens CA 90201
(323) 839 -8046
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained
in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
Page 5 of 7
Agreement No. 4879
18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned
upon approval and ratification by the El Segundo City Council. This Agreement is not binding
upon CITY until executed by the City Manager. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be modified by
written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a parry is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity
between any provision of this Agreement, its attachments, the purchase order, or notice to
proceed, the provisions of this Agreement will govern and control.
22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will
immediately terminate without obligation of either party to the other.
24. ENTIRE AGREEMENT. This Agreement and its attachment(s) constitute the sole
agreement between CONTRACTOR and CITY respecting temporary custodial maintenance for
all City facilities. To the extent that there are additional terms and conditions contained in
Exhibit "A" and Exhibit "B" that are not in conflict with this Agreement, those terms are
incorporated as if fully set forth above. There are no other understandings, terms or other
agreements expressed or implied, oral or written.
25. EMPLOYEE IDENTIFICATION. This agreement requires the CONTRACTOR'S
employees to wear badges at all times while working in City facilities.
[SIGNATURES FOLLOW ON NEXT PAGE)
Page 6 of 7
Agreement No. 4879
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF
Greg
City
APPROVED AS TO FORM:
MARK O. HENS City Attorney
By:
David H. King, si nt. City Attorney
Insurance Reviewed By:
Taxpayer ID No.
Business License No.
State License No.
Page 7 of 7
Agreement No. 4879
EXHIBIT A
CUSTODIAL CONTRACT SCOPE OF SERVICES FOR
CITY OF EL SEGUNDO BUILDING FACILITIES
PW 15 -13
AUGUST 1, 2015 TO JULY 31, 2020
PROJECT LOCATION:
The project consists of providing custodial /janitorial services at seventeen (17) locations
throughout the City of El Segundo, which include the Library, City Hall, Police, Recreation Park
facilities, Residential Sound Insulation (RSI) and the El Segundo Lifeguard Station as described
in detail on the following pages.
SCOPE OF SERVICES
It is the intent of these specifications to provide for the inclusion of all labor, materials,
equipment, protective measures, tools, transportation means and supervision necessary for the
custodial /janitorial services described in the following Scope of Work.
I. SCOPE OF WORK
Contractor shall supply all labor, material, equipment and supervision of reliable crews
experienced to provide custodial /janitorial services described herein. The locations, areas
to be cleaned and hours of access for each location vary according to Table 1. The City
reserves the right to change the work hours and shift schedule. The contractor shall be
notified at least one (1) full week prior to such changes.
N
.�C
w
b
b
•O
N
c0
b
O
U
•
00
M
�
N
00
M
N
¢
cC
O
p
O
0
00
N
yU„
C
N
O
O
Cd
a
O
� o
M
a
¢ �°
0
3
..
o
cr
o
_ �
a
Cd
°
3
as
c
cd
• CC
�"�
O
O
VJ
F
Off/^
c
U
b Q
0
-�
�
00
x
O
°
Q
,y
is
b E
O
O
Cl.
•
O
O
CO Z
cYC
p
3 ti
p
w
T�
v,
o
°o
CL
CID
tv
,�
•�
N
N
N vi
�
x
N
N
E
�
b
N
Y
'
¢
p
O
E
Cc
Cc
cn
'O
a
•cc
bA
,a
Cc
c
FSi'
to
U
O
N
M
Agreement No. 4879
N
1
N
c�
N
cd
H
Aareement
•
M
�
�O
O
p
0
0
E
�c
o
�
o
N
>,
.b
7d
Cl.
pq
O
O
�
�
Q1
Y
�y
Q%
3�
Y
°
MM
Q%
7�
3
-o
�
x
°
W
3
a�
E
O
d
U
Cd
to
0
a
O
a�
c �
bA
U
a
•d
}.
'O
C
o
.d N
b
a
cc
ate..
Y
Q
cn
to
°
a
0
3 3
m
o
�
x
Y
�-
°
to
o
a
o
o
y
4:
C
y
U
°
y
O
ti
U
3
0
rz
a
w
a
w
H
ra
a
s
y
3 w
0
0
o
d
.�
cl
VI
b
= Y
U
¢
V] W S
OD
N �
v'1
No. 4879
m
M
bA
R3
[1.
N
cd
H
�R - latzillsk, • i •
•
00
CD
O
N
O
O
OM
O,
O
7Ur
kn a>
y
O
N
CL O
T
°
O
O
p
p
y
.b
Cd
�,
cn "C3
N
N
Y
T
m
'
cad
Z+
.Y .�
• N Yy
'd
L+
7�
7ti
>~
bq
V
Y
�"
y b
bn
y
U
O
N
fd
Cd
U
T
a)
of)
❑ �_
bA °
E a)
o
T
FCd
F�•i
'�
U `n Y
-
Y
VJ Y
b
1u
Lw
•
°
a'y+
O
cd O
s�'
°
N
N
cL
CQ
CG
on
y
bb
E
61)
N
U >,
N
Id
—°
o
N
7U, Cd
U
o
y °O U E
>
0
o
o
'd o:b
U
U
,
V"� 0 •i+ y
•� ,••'
y to
O
O
° U
U
—M
g o
'A
o
N `n
fl x
,
'n '
x cd
�
bq
�. O
N 3
0
-0
�
? U-
,
cc
0
o
ue
d
o
> U o
d �
cd
A�
s.
0
w
Ed
o
T
U
Cc
•o
cd
0
o
T
d
id
x
U = .-
` ou
ca
3
'cj
m
>
o
w
b
u,
o
°
o
•o
3
'
•
o
u 6 •°
a c
U
'
3 'a
w'�
❑ C O
T 'O
>' ai
a
w
m U
,��,
w
C7
3
0
°�` w
.. c
°o on
a
T Y
u a
3
,
O
cu
r�
U
p] �
a)
w
0
P; c
-o U
U
b_ y
y
>l
cd
F+M
E
3u
Y
Cd
id
Cd
a
O OU
0
0
Y
N N
N
Y
n
(n
Qn
°
C
ce
•
vl
O
OO
d'
O
O
O
U
M
W
lzr
bOA
N
A reement No. 4879
• °
0
b
Qi
al
W
.b
Y
Q
Q
U
N
.D
CC
a�
U
O
A
C
Q
Ln
00
0
o
^
O
kn
N
\O
N
O
^O
O
O
O
O
O
O
O
E
O
O
pp
O
O
N
O
0
N
N
O
N
N
0
p
O
O
s..
O
s.
O
�.
O
0
>.
O
s..
O
bA
cd
p.
Cd
c�
tl
cd
cC
O
8
O
O
O
O
O
O
M
E
I
M
p
M
O
O
O
t�
U
n
r--
80
00
cu
0
Q
0
E
,° >'
0
00
�°
°�
�
1°
O
�°
w
C
¢
m o
vAu
ti
ao
I a
as
a,
a
aG
W
0
w�
0
+-
on
E
CIO
Cd
Y
•�
°
�
N
CSC
�
•�
C�
b
cd�
Q
"'d
Ca
fr'C
cc
Cd
°
b
U
�
•3
b
x
�
-o
b
�
� � 3
-o
�
o
�
°
o
o
o M
o
M
3 o'o
o
o�
•
E
E
¢
E
¢
0
E
3
o
o
f
¢
E
A
s.
>'
>,
b U+
N
O
O
^>'
N
U
O
y
U
N
U
Q
C>
O
N
O
U
W
N
Y
X
W
Y
'0 ;
.yi
W
,
Y
E
Q
3
O
N
P4
N
w
N
3
0
N
r�
N 2
3 w
N
3 0
N
3
0
N
n:
�- • `� ' x
N
3
04
X
3
0
N
r:
y
rn
ti
E Q
b
b
b
ti
b
E a
b
b
AEU
l�
l�
l�
kn
�O
cn ¢
M
l--
N
bN
N
N
V]
�-�
i."
CC
ch
�
a
Y
__
E
E
c
0
b
Qi
al
W
.b
Y
Q
Q
U
N
.D
CC
a�
U
O
A
C
Q
Ln
Agreement No. 4879
Regular Daily Service includes but is not limited to:
• Empty and clean all wastebaskets and other waste containers and insert new
appropriate plastic liners in all wastebaskets and containers on a daily basis.
• Clean all floors by sweeping and /or dust mopping, including halls and interview
rooms. Damp mop all spots /stains as needed. Move and return furniture, chairs, etc to
their appropriate location as needed for cleaning.
• Vacuum all carpeted areas. Spot clean or damp mop all spots /stains as needed. Move
and return furniture, chairs, etc to their appropriate location as needed for cleaning.
• Clean all counters and display cases.
• Clean and disinfect the drinking fountain and all kitchen and bathroom sinks (dispose
of all items left in the sink).
• Clean all marks, and smudges from the reception windows, counters, chairs, and other
furniture in lobby areas.
• Thoroughly clean all urinals, toilets and lavatories with a solution containing a
commercial grade, approved disinfectant.
• Damp mop lavatory floor areas with a germicidal solution.
• Spot clean walls around sinks, urinals and toilet bowls.
• Clean restroom mirrors and bright metal. Refill all soap, towel, air freshener, and
paper product dispensers nightly. Dust the tops of the lavatory partitions.
• Wash entrance door glass and frames to remove hand marks and smudges.
• Remove and deposit trash in the designated containers daily. Empty recycle bins and
shredders at each work station daily. Place all trash from buildings into designated
areas outside of building for municipal collection.
• Remove all identified recyclable materials to the recycle bins.
• Leave written notice of any irregularities noted during servicing, i.e. defective
plumbing fixtures, electrical problems, burned -out lights, and breakage or damage to
bulbs for the City's Building Maintenance Supervisor.
• Turn off all lights except those required and designated to be left on. Set automated
alarm system upon completion of janitorial service where appropriate.
• Wash, dry, and store dishes, pots, pans, and kitchen utensils in designated cabinets
after these evening meetings have ended:
• City Council meetings (1St and 3rd Tuesday of the month)
• Planning Commission (2"d and 4th Thursday of the month)
• Recreation Park Commission meetings (3rd Wednesday of the month)
• Any questionable items left near trash cans are not to be removed unless clearly
marked.
• Clean company logos and signs throughout all areas
• In the Young People's Library area, dust and polish with non -toxic cleaners (soapy
water on Plexiglas on Living Coral Reef) to ensure safety of fish and longevity of the
Plexiglas
• Clean and remove building graffiti
• Polish all brass /stainless handrails, doors and trim surfaces with approved polish
• Empty exterior ash urns from all buildings where present; replace sand as needed
Agreement No. 4879
• For Restrooms and Locker Rooms, additionally,
• Restock all soap, toilet paper and paper towel supplies
• Clean all mirrors
• Clean and refill dispensers
• Clean sinks, faucets, chrome fittings, and toilets
• Empty Sanitary Napkin containers and replace Liners as needed.
• Spot wash walls and dispensers
• Spray odor control
• Sweep, wet mop and sanitize floors
• Ensure air fresheners are available in all restroom stalls
• For Restrooms and Locker Rooms in Urho Saari Swim Stadium (The Plunge), the
Joslyn Center, and the Clubhouse, additionally,
• Mop locker room floors
• Restock all soap, toilet paper and paper towel supplies
• For all public restrooms in Recreation Park, Campus El Segundo, Hilltop Park, and
Acacia Park, additionally,
• Ensure that all the restrooms are completely cleaned as described above
• Restock all soap, toilet paper and paper towel supplies
• For Lunch Rooms, additionally,
• Clean all tables and chairs and counter tops
• Clean appliances — stovetops, refrigerators, coffee machine and microwaves
• For City Manager /City Council Kitchen
• Clean appliances including stovetops, refrigerators, coffee machines,
microwave oven, and toaster oven
• Clean kitchen counter
• Mop and sanitize floor
• For City Manager's Office and waiting area
o For City Manager's office, clean, wipe off, dust the City Manager's desk,
bookcase, conference table, window sill, computer, printer, TV, coat rack,
chairs
• For City Manager' office, clean floor mat
• For City Manager /City Council waiting area, clean, wipe off, dust waiting
area tables and chairs daily
• Vacuum daily
• For elevators, additionally,
o Turn OFF Elevator
• Wet mop and sanitize floor
• Clean elevator walls and control panel
• Wipe down doors inside and out.
• Sweep and vacuum door tracks on both levels.
• For Library elevator, clean interior and exterior brass doors, panels, and call
buttons.
o Turn ON Elevator
Secure facility upon completion of work
Agreement No. 4879
Weekly service includes but is not limited to:
• Remove (dispose) all items from refrigerators, excluding condiments and unopened
water and soft drinks
• Clean the inside of microwave ovens
• Clean and disinfect tables in employee lounge areas
• Clean windows /glass in conference rooms
• Dust all telephone receivers and office furniture window sills, low ledges, baseboards,
blinds, picture frames, moldings and counters office equipment and furniture
• Empty coffee filters / coffee grounds from coffee machines and dispose of them in a
trash receptacle
• Wash and rinse any coffee pots
• Thoroughly clean the entire restroom or restrooms in each facility; sanitize the floor
and tile area on the walls; remove any hard watermarks and soap scale from faucets
• Systematically clean and dust all library bookshelves on a continuous, rotational basis
General Monthly Service includes but is not limited to:
All Monthly work shall be done during the week that includes the 1 st business day of the
month and shall be ready for inspection on the Monday of the following week.
• Perform complete "high" dusting — includes pictures, frames, sills, door jambs,
ceiling vents and grilles, fixtures and diffusing lenses, spotlights, baseboards, shades,
drapes, blinds and any area not included in daily cleaning
• Dust /wax City Manager's wrap- around desk/file cabinets, book shelves, coat rack,
and conference table
• Vacuum upholstered furniture — vacuum under cushions
• Clean soil spots from chairs
• Clean and high -speed buff all tile floors, hallways and restroom floor tiles
* Carpet cleaning as needed or requested
• Pressure wash front entrance, stairs, sidewalk, entryways, and north restroom ramp of
the Library
• Steam clean or shampoo the library's Friends of the Library Room carpet using
approved cleaning methods and equipment and spot clean other carpeted areas as
requested
• Sanitize and scrub tile on the pool deck at Urho Saari Swim Stadium
• Wax and polish floors in the following Recreation Park areas
o Teen Center
• Joslyn Center
• Clubhouse
• Shampoo the Joslyn Center carpet using approved cleaning methods and equipment
Agreement No. 4879
Quarterly Service includes but is not limited to:
All quarterly work shall be done during the first two weeks of the quarter (in the months
of January, April, July and October) and shall be ready for inspection the third week.
• Dust/wax each desk top
• Dust /wax tops of all filing cabinets
• Wipe down /disinfect chairs in lobby areas
• Clean all trash containers with detergent
• Wipe /clean/remove any visible dust from heating /air conditioning vents
• Strip and wax (three coats) all tile /linoleum surfaces
• Machine scrub tile floors in restrooms, showers and locker rooms; sanitize all floor
and wall surfaces
• At Library, clean interior windows
Bi Annual Service (January and June)
• Steam clean or shampoo all carpeted library areas using approved cleaning methods
and equipment
• At Library, clean all exterior library windows
Annual Service (June)
• Strip and wax floors
• Steam clean or shampoo all carpeted areas using industry approved cleaning methods
and equipment
• Clean all windows in building
• Remove all cobwebs from corners, ceilings and window frames
Agreement No. 4879
II. OTHER CONDITIONS
The Contractor will use "environmentally preferable" cleaning products when available
for the required cleaning. A list of products that the vendor will use shall be available for
approval by the City. Additionally, the Contractor will be required to use non toxic
cleansers in the Children's areas of the Library and at the Teen Center. Only soapy water
shall be used on the exterior of the fish tank to ensure the longevity of the tank.
The Contractor shall provide MSDS sheets for all cleaning products being used to the
Building Maintenance Supervisor at the beginning of the contract term. The Contractor
shall update the MSDS sheets annually for the duration of the contract.
The Contractor will be responsible for supplying all the restroom and employee lounge
supplies such as paper towels, air freshener, toilet paper and liquid, anti - bacterial hand
soap. Additionally, the Contractor is responsible for all janitorial supplies and equipment
necessary to properly perform the work specified above. These supplies and equipment
consist of, but are not limited to, mops, dusting cloths, polishes, vacuum cleaners,
brushes, buckets, detergents, scouring powders, disinfectants, wax, wax machines,
shampoo or steam cleaning equipment, and commercial grade approved disinfectant.
Contractor shall use a fragrant air freshener in the employee rest room; unscented or
lightly scented products are to be used in all other areas of the office. Please note that
limited space is available for contractor to store basic equipment and supplies on site.
All individuals performing on the project must clear a criminal background check.
Employees must refrain from use of any City of El Segundo telephones, photocopy
machines, fax machines, computers or other equipment in the office.
SUPERVISION OF WORK
Contractor shall conduct regular systematic inspection of the work crew, and be responsible for
providing adequate supervision to assure competent and satisfactory performance of the services
required under this Contract. Contractor shall notify the Building Maintenance Supervisor or
other designated person by phone, letter or email of any special comments on janitorial needs.
If the employees on the existing crew or an existing facility assignment are changed for any
reason, the Contractor shall notify the Building Maintenance Supervisor in order to arrange for
new badges, security clearances, etc. if applicable. The crew supervisor shall accompany new
employees on their first week rounds to ensure that all cleaning is done correctly and completely,
and that the new employees are adequately trained. The crew supervisor shall also accompany
employees the next week after any City complaints are received in order to resolve any reported
custodial issues. All such training shall be to the Building Maintenance Supervisor.
All of Contractor's employees are required to wear badges at all times while working in City
facilities.
10
Agreement No. 4879
TERM OF CONTRACT:
The term of this agreement shall be for a period of one (1) year, with an option to extend for an
additional four (4) years, beginning on the date of certification. A 3% (three percent) annual
increase will be applied to the base bid rates for services for the remaining four years. Contractor
shall maintain all required permits, business licenses, and insurance during the term of the
contract. The City reserves the right to terminate the agreement unilaterally at any time upon 60
days written notice to the Contractor. If, in the sole judgment of the Building Maintenance
Supervisor, the Contractor has failed to comply with the terms set forth in the contract and these
specifications, the contract may be terminated upon five days written notice to the Contractor.
11
a�
/
t
I�
l
h
IN
15
I
1lIOdtlM
J'
OAIB VaAYW35 N
L
'1 R,
,
/ %
M,
i
is if
��
e
I4 ff r I m
/
Agreement No. 4879
O
W aP
X✓ �
d
A
I
a
9
a
A 04
W
a
U)
W � �
E
U °- t N
Q c m U
IL o
p m e v o
�— a
a ° rn c
W U) (n r0n a ='9ai a -
W 'min �� o m ac �m c >p a;Y c10iw
LL�d m ,-c =p oV �Uw v maw'
W p�'U ° o 2 U N U T T C Q C1;
0 «N cu N "�.O N °�
O JQ�W�Ua�C7U- �OH2UU
° N M � U) (O h CO a) r M
U Z
/
h
IN
1„
a
IF
vp
l �1%r
�o
O
U)
W � �
E
U °- t N
Q c m U
IL o
p m e v o
�— a
a ° rn c
W U) (n r0n a ='9ai a -
W 'min �� o m ac �m c >p a;Y c10iw
LL�d m ,-c =p oV �Uw v maw'
W p�'U ° o 2 U N U T T C Q C1;
0 «N cu N "�.O N °�
O JQ�W�Ua�C7U- �OH2UU
° N M � U) (O h CO a) r M
U Z
Agreement No. 4879
CITY OF EL SEGUNDO PROPOSAL SHEET
FOR ANNUAL AND 5 -YEAR CUSTODIALUANITORIAL SERVICES, 2015.2020
I
Lifeguard Station, 7 days weekly for 4
NO!
months, May 23 to Sept 23
1
4
818.70
3.545
14, 736.60
Acacia Park Pool, 2 days weekly, Saturday
2
and Sunday only, approx. 13 weeks, mid -
June to mid -scot
1
67.70
$$0,10
3
Urho Saari Swim Stadium, 6 days weekly
1
2.25
197.70
f155 nn
10.280.40
4
jEl Segundo City Library, 6 days weekly
1
6
605.30
2.621,00
31.475.60,
5
RSI, 3 days weekly
1
1.25
75.50
A27 nr
3.92$.012
6
City Hall, 4 days weekly
1
6
398 BO
4 719 n
20.727.20
7
'Police Dept., 5 days weekly
1
4
318:70
1.380.0
16.572.40
8
''Rec Park Restrooms, 7 days weekly
1
1
194.45
842.0
10.11 _t40..
9
Gordon Clubhouse, 6 days weekly
323.3
1 Ann nil
16.811.60
10
Checkout Building, 7 days weekly
1
1.5
181 5
786.00
9 d'iR nn
11
Joslyn Center, 7 days weekly
5
17d_8
756.0
9.079.2n
12
Joslyn Elevator, 7 days weekly
1
59 3.
257.0C
Q nAA or
13
Outreach Office, 5 days weekly
1
5
8035
348.0
4.178.2C
14
Teen Center, 6 days weekly, Monday
.through Saturdav
1
9 2.9;
219.40
950.00
11 AnR Rr
Hilltop Park Pool, 7 days weekly, approx.
15
18 weeks, beginning Friday of Memorial
Day weekend and ending the last Sunday in
1
1
122.15
2.198.70
September
16
Camp Eucalyptus, 3 days weekly
1
3
103:90
45n n
409 8n
17
Campus El Segundo, 7 days weekly
1
1
12n.3n
521 nil
6,25560_
BASE BID ANNUAL TOTAL ($) 176.568.80
In order to fully evaluate service levels for each location against pricing quoted above, please provide in writing staffing
levels for each site and cumulative hours per day that you plan to dedicate to the services needed at each location.
I, the undersigned, have read and understand the attached specifications for Custodial Services. Further, I attended the Pre -
bid Conference and Site Inspection, as required. If awarded the contract, I agree to perform the work in accordance with
the terms and conditions of the RFP.
J & L Building Maintenance Services, LLC 323.839.8046
Company Name and Telephone Number
Lori Tovar - TatuDu
Printed
Name of Attlorired Agent .
,/
attire of Aut tri ed Agent Date