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CONTRACT 4893 Professional Services Agreement CLOSEDAgreement No. 4893 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND ISAAC SPORTS GROUP LLC This AGREEMENT is entered into this 5th day of August, 2015, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and ISAAC SPORTS GROUP LLC, a Michigan Limited Liability Corporation ( "CONSULTANT "). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed fifty thousand dollars ($50,000) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (l 5) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. Agreement No. 4893 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. A. CITY's city manager ( "Manager ") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ( "Additional Work') to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work. B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost. C. Payments over $25.000 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement. 7. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. -2- Agreement No. 4893 Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 8. TERM. The term of this Agreement will be from August 05, 2015, to September 30, 2018. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A "; B. Termination as stated in Section 16. 9. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until„ CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. if delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Scope of Work; B. Exhibit B: Budget; and C. Exhibit C: Proposal for Services. 12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the -3- Agreement No. 4893 contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 16. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section l (C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. -4- Agreement No. 4893 17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 19. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. -5- Agreement No. 4893 C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 21. INDEPENDENT CONTRACTOR CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 23. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tyne of Insurance Limits Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 -6- Agreement No. 4893 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO -CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:Vll." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16, 24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of ee Agreement No. 4893 progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: Isaac Sports Group, LLC 3419 Wagner Woods Ct. Ann Arbor, MI 48103 Attention: Stu Isaac If to CITY: City of El Segundo 350 Main St. El Segundo, CA Attention: Meredith Petit Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are six (6) Attachments to this Agreement. This -8- Agreement No. 4893 Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 34. SEYERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] -9- Agreement No. 4893 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. A,..I Taxpayer ID No. 26-4259522 Tracy Weave City Clerk APPROVED AS TO FORM: MARK D. I- IENSLE '", City Attorney By. David H. Kin D ' u City grey 911E Agreement No. 4893 ISG Isaac: MSpyod is i('34'oi�jp� EXHIBIT A, B, C City of E1 Segundo E1 Segundo Recreation and Parks Department Aquatic Program Consulting Proposal July 1, 2015 OVERVIEW The Isaac Sports Group ( "ISG ") has recently completed a Programming, Design, and Financial Analysis of the El Segundo Wiseburn High School Aquatic Center project. The joint project between the City and the School District has been approved and the funding and design process is well underway. During the development of the new aquatic center leading up to the opening of the facility the El Segundo Recreation and Parks Department and the City will be facing many issues in their overall aquatic programs; including the renovation and plan for the existing Uhro Saari Swim Stadium and many program, design, management, marketing, and operational issues with both pools. The City wishes to explore an ongoing consulting relationship with the Isaac Sports Group to provide key services during the development process of the new Aquatic Center and the transition and integration of existing City aquatic facilities and programs. ISG SCOPE OF SERVICES Based on discussions with the City, Recreation and Parks leadership, project stakeholders, and ISG experience, ISG proposes to provide a broad scope of Services which can include the following. ISG understands that not all of the Services may be utilized by the City based on the evolution and timing of the project and additional resources the City may bring to the project. Action Plan and Timeline It will be very important to develop a management, programming development, and action timeline to parallel the design, development, and construction timeline to insure the initial success of both the Aquatic Center and the Uhro Saari Swim Stadium Develop facility action plan and timeline working back from facility opening • Any additional private funding needed to fully fund project • Management model- reorganization of Plunge model integrated with new Aquatic Center o Hiring of any new key staff in advance of opening • Management • Staff Page 1 of 6 Agreement No. 4893 ■ Training • Development of programs for both facilities prior to opening • Partnership programs prior to opening ■ Commitments from outside user groups • Marketing of facility and programming • Countdown to opening and Grand Opening Integrate facility action timeline with Aquatic Center design and construction timeline Develop renovation timeline and action plan for The Plunge integrated with timeline for the Aquatic Center Renovation of the Uhro Saari Swim Stadium • Expand on evaluation of The Plunge and recommendations already completed by ISG • Work with City and Recreation and Parks to further develop the renovation plan for the Plunge including: o Prioritize needs and code requirements • Timeline • Costing • Funding • Analysis of return on investment ■ Annual operating costs ■ Annual and long term maintenance ■ Future cost savings o Impact on programming Coordinate renovation plan with Aquatic Center Timeline Design and ConstrUCt on. • Work with and on behalf of the City to help coordinate the design, development, and construction process with the School District, Architects, Engineers, and General Contractor • Ensure the facility design and execution supports the goals and objectives of the City and the El Segundo School District in the most cost effective manner • Work with Architects and Engineers to ensure that the most energy efficient and cost savings technology is used to reduce annual operating and long term maintenance costs that will be borne by the City Identify and explore cost savings options and cost control to protect against any escalation of project costs to the City Facility and Program Marketing and ,,fundraising • Assist with strategy and provide support, information, and back -up for any outside private fundraising for the Aquatic Center or the Plunge renovation as needed • Work with City of El Segundo and aquatic stakeholders to develop capital fundraising campaign • Participate as needed in any fundraising efforts • Develop and build relationships with national and regional network of sports governing bodies and aquatic and youth organizations in support of the project. o Active support and participation of key leaders Page 2 of 6 Agreement No. 4893 • Explore annual program support • Target and attract competitive events to facility in advance of opening Assist where needed in key presentations and /or meetings Assist in developing marketing materials in support of the facility and its programs Help develop sponsorship, advertising, and grant opportunities to help fund the facilities and programming (within City and School District guidelines) Partnershizs • Work with City to identify potential partners and outside user groups • Work with City to develop partnerships with local user groups and community organizations which will use the facility • Work to bring in new users groups and expand use of both facilities without interfering with resident access or programs • Help structure the nature of these partnerships • Rental rates and fees • Review and update user contract templates as needed • Help obtain commitments from partners in advance of opening Pro rainining • Begin to develop and expand current aquatic programming transitioning to new and enhanced programs once the Aquatic Center is open • Work with Recreation and Parks in developing program model, schedule, and execution of programs at both facilities leading up to opening of the Aquatic Center o Membership, Class, Program, and Rental fees and rates • Help coordinate program development and integration with Wiseburn School District and El Segundo School District Facility 'lava r�r� ��ent • Work with current City and Recreation and Parks management to develop management model for aquatic department and both facilities • Staff org chart • New job descriptions as needed • Help identify and secure additional staff as identified and needed within the action plan timeline • Assist in staff training as needed • Work with Recreation and Parks to develop and/or update current operational procedures and manuals • Emergency manuals and procedures • Safety manuals and procedures • Priority use documents • Operational manuals • Staff training and evaluation programs Page 3 of 6 Agreement No. 4893 Financial Analysis • Update financial projections as design, partnership models, and other programming and joint use details develop, keeping financial projections up to date and accurate as project nears completion o Financials for both the Plunge and the Aquatic Center • Help develop actual budgets for Year Zero and Year One • Work with City, Public Works, and Recreation and Parks to explore ways to lower operating costs and increase revenue Overall C011SLIltilag • Provide general project consulting throughout the development of the Aquatic Center and the transitioning of aquatic programs; including questions, suggestions, and feedback on project as needed by City and the project design and construction team • Help look out for and protect the interests of the City in the Aquatic Center project and the joint use agreement with the WUSD • Attend key meetings and participate in presentations on the Aquatic Center and overall El Segundo aquatic facilities and programs as needed First Year Audit Once the Aquatic Center has opened and renovation of the Plunge has begun, ISG will conduct a review of Aquatic Center and Plunge operations, budget, programming, and management during the first year of operation. • Quarterly review • Annual Audit and report • Operational review to include: • Budget actuals versus projections • Programming participation and success • Pool operational efficiency • Review of staffing • Review and analysis of any facility issues • Review and analysis of events • Ongoing recommendations and guidance for facility and program management and operation ISG Pro'ect Staff Stuart Isaac will continue to be the lead on these services for ISG. As facility management and operations develop, Duane Proell of ISG will also become more directly involved with the project, bringing his years of experience in facility and program management in support of the Aquatic Center and El Segundo aquatic facilities and programs. SERVICES TIMELINE The full Scope of Services begins immediately upon acceptance of the Agreement as the Aquatic Center development continues. Developing of a more specific Services timeline is actually part of the first task in the scope of Services as consulting services are integrated into the key facility action timeline and the development and construction timeline. Services will be linked to completion of milestones in the overall funding, design, and construction process. Page 4 of 6 Agreement No. 4893 The Term of the Agreement can begin immediately and continue to the opening of the Aquatic Center with the option to continue through one year of Aquatic Center operation to include the First Year Audit. TERM OF AGREEMENT • Term of Agreement will begin immediately upon acceptance of Agreement. • Agreement will continue through the opening of the Aquatic Center. • Either party may terminate the Agreement upon sixty (60) days notice. Upon termination City will still be responsible for any expenses still due or any unpaid past due consulting fees. • If the Aquatic Center project encounters delays or a change in the project timeline or a significant change in the scope of the project the parties may renegotiate the financial terms and the Term of the Agreement. CONSULTING FEE and COSTS The City will pay ISG on an hourly basis plus expenses for the Services provided. ISG will provide to the City documentation of the time utilized and the work accomplished. ISG hourly rates are: Stuart Isaac: $175 /hour Duane Proell: $150 /hour Payable as follow: ISG will bill the City at the end of each month for the services performed each month. The invoices will be due in thirty (30) days. At any time during the Term of the Agreement as the project develops and services utilized become more defined the parties may switch to a retainer based payment structure or project based structure by mutual agreement. Additional Services In the event that additional Services are requested by the City, ISG shall present a written estimate of the expected charges and expenses for such services. The additional services shall not be deemed authorized by the City until an authorized City representative authorizes in writing the performance of such additionally requested services by signing the written estimate, which shall then be considered a part of this Agreement. Expenses. Travel would be as needed and approved by the City with efforts made to coordinate ISG travel to El Segundo with other west coast trips to try to share costs. The City will be responsible for any travel expenses incurred by ISG for travel deemed necessary and approved in advance by the City to fulfill the services. Covered travel expenses include economy airfare, hotel, meals, ground transportation and any reasonable and documented miscellaneous travel expenses. Page 5 of 6 Agreement No. 4893 ISG anticipates a minimum of two visits per year as part of the Services with any additional trips as deemed necessary by the City. Projected expenses for each trip are estimated at $1,400 to $1,700 /trip. The City will also be responsible for any specialty printing, photography or shipping costs incurred in the production of presentations requested by the City. CONFIDENTIALITY All studies, findings, and work created by ISG for the City and communication between the City and ISG will be kept confidential unless the project requires any disclosure and the disclosure is approved by the City. Page 6 of 6