2015 Aug 03 - CC MIN SPC (Strategic Planning)SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, AUGUST 3, 2015
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
6:00 p.m.
(Strategic Planning Workshop)
6:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 6:00 PM
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30
minute limit total)
Lisa Abate, resident, spoke concerning monetary cuts to the Police and Fire Departments in the
coming fiscal year (2015- 2016).
Henry Stuart, resident, spoke concerning monetary cuts to the Police and Fire Departments in the
coming fiscal year (2015- 2016).
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's analysis and recommendations for the Fiscal Year
2015 -2016 Preliminary Budget. Staff will present a brief overview challenges /limitations,
goals and potential strategies associated with preparation and planning of the fiscal year
budget including, without limitation, the following matters:
Greg Carpenter, City Manager, introduced and gave an overview of the Agenda items.
a. Third Quarter Financial Update presented by Misty Cheng, Acting Finance Director.
b. Update fund balance for Fiscal Year 2014 -2015 presented by Misty Cheng, Acting
Finance Director.
C. Fiscal Year 2015 -2016 Budget Assumptions presented by Misty Cheng, Acting
Finance Director.
d. Staff Requests for Fiscal Year 2015 -2016
i, Departments needs for Fiscal Year 2015 -2016
1. Personnel
2. Supplies
3. Services
4. Equipment
Presentations by individual departments — Chief Mitch Tavera, Police Department; Larry
Klingaman, IT Department; Chief Kevin Smith, Fire Department; Mona Shilling, City Clerk's Officer
Misty Cheng, Finance Department; Stephanie Katsouleas, Public Works Department; Kimberly
Christensen, Planning and Building Safety; Debra Brighton, Public Library and Meredith Petit,
Recreation and Parks Department.
Council discussed and asked questions during the presentations.
FY 2015 -2016 Updated Fund Balance with all Department Requests presented by Misty Cheng,
Acting Finance Director.
Mayor Fuentes recessed the meeting at 7:48 PM
Mayor Fuentes reconvened the meeting at 8:01 PM
Items #1 f and #1 a switched order of discussion.
f. Capital assets
Update on infrastructure projects funded in Fiscal Year 2014 -2015 and
infrastructure projects plan for 2015 -2016 presented by Stephanie
Katsouleas, Public Works Director.
Council discussion
e. Revenue initiative presented by Greg Carpenter, City Manager, concerning Transient
Occupancy Tax (TOT).
Council discussion
Mark Hensley, City Attorney, answered questions pertaining to placing the item on the ballot in the
upcoming April 2016 election.
g. Budget Calendar: Setting of dates for additional budget workshops and meetings.
The next Strategic Planning Session will take place on Monday, August 31, 2015 at 6:00 PM in the
Library.
2. Council may raise other issues relating to any and all City revenues and expenditures,
including but not limited to land use developments, fiscal policies, capital projects and
potential budget reduction items for consideration as part of staff's preparation of the FY
2015 -2016 Preliminary Budget.
Council reviewed the requests by departments and made recommendations for the next Strategic
Planning Session. See attached worksheet for Council's recommendations to be placed on the
preliminary FY 2015 -16 budget.
Greg Carpenter, City Manager, asked Council to confirm direction concerning the transfer to the
Economic Uncertainty Fund - $750,000.00, Facility Maintenance - $350,000.00 and Equipment
Replacement - $200,000.00. Mr. Carpenter stated staff will prioritize the request list from the
departments per Council's direction and develop options and solutions for the next meeting on
August 31, 2015.
ADJOURNMENT at 9:16 PM
Tracy Wea r, City Clerk
Personnel
224,900
Supplies
3 Police Officers
440,800
10,000
440,800
4 Yes
1 Promotion Officer to Sergeant
247,500
209,400
38,100
3 Yes /1 No -Jacobson
Services
2,000
f BLUIIOln
Document imaging /scanning
100,000
100,000
3 Yes /1 Maybe - Jacobson
Fire
108,
License Permit Specialist 1
78,900
78,
Personnel
rar
Restore Senior Management Analyst
142,700
137,100
5,600
4 Yes
Supplies
and Parks
2 SDI GE Spot Free Systems
7,400
7,400
2 Yes /2 Maybe - Fuentes /Fellhauer
Telestaff Automated Scheduler
54,000
75,600
54,000
13 Yes /1 No -Atkinson
Lexipol Digital Fire Policy Manual
41,400
Supplies
41,400
z Yes /1 No Atkinson /1 Maybe Jacobson
Equipment
4,000
Services
2 ECG Monitors
61,000
22,000
39,000
3 Yes @ 2/1 Yes @ 1 - Jacobson
15 Firefighting Turnouts
51,000
-
51,000
4 Yes
Equipment
Campus El Segundo Turf Replacement
3 Yes @ 1 Fire Engine and 1 Rescue
100
Truck
40,000
Ambulance; 1 Yes @ 2 each; requested
2 Fire Engines
1,271,200
739,400
531,800
staff to come back with option to lease
2 Rescue Ambulances
524,000
256,700
267,300
Refer above
,City Clerk
;
Personnel
Part-time employee
56,000
56,000
eg Yes @ 20 hour /No Benefits
,
lrt,an
Personnel
License Permit Specialist II
79,700
41,500
38,200
3 Yes /1 No -Jacobson
Budget/Payroll Supervisor
148,340
148,340
4 Yes
Administrative Specialist
91,400
69,200
22,200
4 No
ttal�
Personnel
9 vnq- r.-+.. 1Vo nn 9_
i
3 Street Maintenance Worker II
224,900
Supplies
Operating Supplies
10,000
Small Tools & Equipment
500
Services
Laundry & Cleaning
2,000
f BLUIIOln
Personnel
i Building Inspector 1
108,100
108,
License Permit Specialist 1
78,900
78,
RSI Construction Supervisor
rar
Personnel
Library Assistant
76,500
and Parks
Personnel
Part-time Personnel
1,200,500
1,150,
Part-time Personnel for Cable
75,600
68,
Reclass Administrative Specialist
102,100
98,
Supplies
Upgrade audio equipment and web -cam„
4,000
Services
Tree Maintenance Contract
175,000
100
Centennial & Rose Parade
30,000
Repairs & Maintenance
200,000
10
Equipment
Campus El Segundo Turf Replacement
250,000
100
Truck
40,000
come back with option of specialized
224,900 position for concrete worker as well.
Tied to 3 Street Maintenance Worker
10,000 Personnel item
Tied to 3 Street Maintenance Worker
500 Personnel item
Tied to 3 Street Maintenance Worker
2,000 Personnel item
4 Yes
4 Yes
4 Yes Non- general fund
Yes /1 No - Atkinson/1 Maybe -
76,500 Fellhauer
50,000 2 Yes /2 Maybe - Fuentes /Jacobson
7,600 4 Yes
4,000 4 Yes
4,000 4 Yes
75,000 4 Yes
36,6Oo 4 yes
2Yes /2 No - Jacobson /Atkinson;
requested staff to provide priority list of
190,000 repairs
150,000 13 Yes /1 No -Atkinson
40,000 I3 Yes /1 No Jacobson