CONTRACT 4896 CLOSEDAgreement No. 4896
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
RISK MANAGEMENT PROFESSIONALS, INC.
This AGREEMENT is entered into this Ist da y of June 2015 by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and Risk
Management Professionals Inc, California Corporation ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Twenky -Four Thousand Six Hundred 1:hirt- Eight dollars ($24,638.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. , PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
Agreement No. 4896
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period; the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $362 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iiiy Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from ,hily A st, 2015 to June 30 2016. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:.
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
Agreement No. 4896
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Ty e of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
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Limits
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
Agreement No. 4896
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO -CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary ".
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide. the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
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26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Risk Management Professionals, Inc.
300 Goddard, Suite 200
Irvine, CA 92618
Attention: Steve Maher
If to CITY:
City of El Segundo- Public Works
350 Main St.
El Segundo, CA 90245
Attention: Lifan Xu
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLL,NCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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Agreement No. 4896
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the - other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 4896
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
alter CI� E;L" I D
Ore enter
City ity
AT rESI'-
Tr yltr
ty Clerk ��
APPROVED AS TO FORM:
MARK HENSLEY, City Attorney
By: for
Karl H. Berger,
Assistant City Attorney
Risk Maqagernent Professionals, Inc.
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Taxpayer ID No. 3-.? -- G' 711, L�Yl�
Agreement No. 4896
C�K181 I g
:.` Risk Management Professionals
300 Goddard, Suite 200, Irvine, California 92618
Phone: 949/282 -0123 a FAX: 949f743-2932 a E -mail: infa @RMPCorp.com a http: //www.RMPCorp.com
M
Lifan Xu
Principal Civil Engineer
City of El Segundo
350 Main Street
El Segundo, CA 90245
PROPOSAL:
2015 Urban Water Management Plan Update for the
City of El Segundo
Dear MJ. Xu,
April 27, 2015
Risk Management Professionals thanks you for providing us with the opportunity to submit the enclosed cost proposal forthe
development of the 2015 Urban Water Management Plan (UWMP) update. The fundamental basis for the development of an
effective Urban Water Management Plan is the in -depth understanding of the water infrastructure included in the evaluation.
Since Risk Management Professionals has worked with countless municipalities, water districts, wastewater treatment plants,
and similar such agencies across a wide range of programs and services, this Project Team is uniquely qualified to deliver an
Urban Water Management Plan of unmatched quality. This breadth of water system experience, coupled with the flexibility of
an experienced small firm with low overhead, will maximize the value to the City of El Segundo by providing an exceptionally
high - quality product at a competitive price.
On behalf of Risk Management Professionals, thank you for your consideration during the proposal selection process. Please
feel free to contact me at 949/282 -0123 x233 regarding any questions or comments.
Sincerely,
Timothy Lee
Project Engineer
Risk Management Professionals, Inc,
300 Goddard, Suite 200
Irvine, California 92618
Email: Tim.Lee @RMPCorp.com
Phone: 949/282 -0123 x233
Agreement No. 4896
COST ESTIMATE
:Project Review Meetings (Two 112 Day Meetings, includes one -way travel time) 10
: City Council Meeting (1 Meeting, includes one -way travel time)
10
11
4.1: Draft Executive Review 2 2 6
4-2: First Draft Report Development (1 hard copy,1 electronic) 2
4.3: Final Report Development and Production (3 hard copies,1 electronic) 6
SUBTOTAL (HOURS) 2 28 133
SUBTOTAL (COSTS) $350 $4,200 $15,960
lease Note:
Unused hours will notibe billed to the client.
All electronic files and PDF versions of the report will be provided at the end of the project, as well as hard copy reports (3 hard copies of the final,
hard copy of the draft).
CIACIC efforts are included as part of the documentation costs and include thorough internal cross - review.
Estimated travel costs are based upon standard mileage, airfare, food, and hotel rates, and are billed at cost(with receipts provided during
rvoicing)
Material cost for production of the Binders is included in the Materials, Overhead & Administrative entry.
The amount above for "Overhead and Administrative" is predicated on payment of Risk Management Professionals within 30 days of submittal.
Hours associated with certain elements are subject to change as the tasks associated with these elements are still under review by the DWR
Department of Water Resources) unlit further notice; therefore, a 5% contingency cost has been factored in to the total project cost. The anticipated
:lease date for the finalized 2015 UWMP Guidelines is July 2015.
Agreement No. 4896
SCOPE OF WORK
The scope of work to be performed in developing the 2015 UWMP for the City of El Segundo's (hereinafter referred to
as "City) is detailed by task and summarized in the following sections.
Task 11* Project Management
RMP, Inc. has well- defined, rigorous procedures for project management to ensure that quality products are produced
on -time and within budget. These techniques have been developed and refined over its 20 -year history and contribute
to our success and reputation. Key elements of our management approach include:
• Emphasis on communication with the client and within the project team.
• Emphasis on quality.
• Key senior staff involvement at all project stages.
• Periodic comparisons of planned versus actual budget and schedule.
The following meetings shall be facilitated to start -up and support the project:
Kick -Off Meeting
A project kick -off meeting will be held with the City representatives and key members of the Project Team. This meeting
will introduce the Project Team, detail the project timeline, review the project scope, review the Demand Management
Measures (DMMs) implementation plan contained in the 2010 UWMP, review the plans and proposed projects, and
discuss whether these items were implemented as planned.
Progress Meetings
Progress Meetings will be routinely held with the City representatives and key members of the Project Team at relevant
intervals. This would involve periodic comparisons of planned versus actual budget, schedule, and updates.
Draft Report Review Meeting
Two weeks after the submission of the Draft Report, the Project team will facilitate a meeting with the City
representatives to review the Draft Report in orderto properly implement the City's comments for changes and updates
that would be incorporated into the Final Draft Report.
Review Background Information and Relevant Data in Support of the Project
The Project Team will review pertinent documents and determine the City's current resources (e.g., maps, reports,
general and specific plans such as: existing UWMP, Water Supply Assessment, equipment, water supply, billing
records, and demographic information). Furthermore, The Project Team will discuss and describe existing water
management tools and options that are used to maximize resources and meet projected demands.
Risk Management Professionals
Agreement No. 4896
Task 2: Plan Preparation and Contents
Task 2 -A: Plan Preparation
The UWMP will include all relevant information on how the UWMP was prepared, coordinated with other agencies and
the public, and adopted. It will also include references made to other relevant documents to prepare the UWMP.
Task 2 -13: System Description
The UWMP will include a complete description of the water collection and distribution system for the City. It will include
a description of the climate, population, demographics, as well as the physical system. The physical description will
be based on information as well as maps and drawings provided by the City.
Task 2 -C: System Demands
The UWMP will discuss a variety of demographic factors which may affect water use supplied by the City including but
not limited to:
• Current and projected population (projected in 5 -year increments from 2015 to 2035) level and density
• Climate characteristics based on the last 30 years' information on the National Oceanic and Atmospheric
Administration (NOAA) website and California Irrigation Management Information System (CIMIS) website,
including standard monthly average of rainfall, temperature, and the evapotranspiration rate
• Housing density
• Future commercial and industrial development
• Projected income levels
In addition, the UWMP will address distribution system water losses by the City over the course of the most recent 12-
month period. If applicable and adequate information is provided by the City, the estimated water savings will be
accounted for as part of the water use projection values.
Task 2 -D: System Supplies
The UWMP will include a description of the reliability, or the vulnerability, of the water supplies to seasonal or climatic
shortage:
All supply sources for the City, that may include groundwater, desalinated water, recycled water, purchased,
transferred or exchanged water, as well as any other identified sources.
Identify factors resulting in inconsistency of supply (e.g., legal, environmental, water quality, climatic).
If applicable, for water provided by wholesalers (including emergency connections), the City will obtain the written
information provided by these agencies, including the reliability of the wholesale supplies.
Task 2 -E: Water Supply Reliability and Water Shortage Contingency Planning
The UWMP will quantify the reliability of each supply identified the System Supplies Section in acre -feet per year (AFY)
for the determined normal year, single -dry year, and the multiple -dry year period, comparing these projections to the
calculated demand, and identifying the need to supplement or replace inconsistent water sources with alternative
sources.
Risk Management Professionals
Agreement No. 4896
Task 2 -F: Demand Management Measures
The Urban Water Management Planning Act requires that information related to DMMs be provided by water suppliers
in their UWMPs. A narrative description that addresses the nature and extent of the seven (7) DMMs must be
completed. The seven (7) DMMs that must be addressed are as follows:
1. Water waste prevention ordinances
2. Metering
3. Conservation pricing
4. Public education and outreach
5. Programs to assess and manage distribution system real loss
6. Water conservation program coordination and staffing support
7. Other demand management measures that have a significant impact on water use as measured in
gallons per capita per day, including innovative measures, if implemented.
Task 2 -G: Completed UWMP Checklist
The Project Team will use the Completed UWMP Checklist to confirm that the required elements have been included
in the UWMP. This will be incorporated in the UWMP's electronic text and appropriately hypedinked to where the
required elements can be found within the text body.
Task 2 -H: Standardized Forms
Submittal of the City's 2015 UWMP update will be completed and sent to the Department of Water Resources (DWR),
the California State Library, and any city or county within which the City provides water supplies. Per SB 1420 Wolk,
proposed as an amendment to the existing Water Code 10644, the 2015 UWMP update and all amendments to the
Plan will be submitted to the department via electronically and shall include any standardized forms, tables, or displays
specified by the department.
Task . Public Outreach and Adoption Assistance
The Project Team will be available to assist the City in coordinating with relevant agencies as needed for adoption of
the UWMP. The Project team will also be prepared to attend, present the report, and respond to any questions about
the UWMP during public and outreach efforts. The City will be responsible for these public and outreach efforts. Any
comments from the public hearing would be reviewed and incorporated into the adopted Final Draft Report. The
adopted UWMP submission will be assisted by the Project Team, and as applicable, complete the UWMP checklist
and submit the UWMP electronically.
Project Schedule
The Project Team shall submit a Gantt Chart that would illustrate how each Section would be completed, incorporating
other required Elements of the 2015 UWMP.
The results obtained from Task 2, including all subtasks, will be compiled into a Draft Report for the 2015 UWMP
update. This will be submitted to the City within ten (10) weeks from the notice to proceed for work. Following the
Draft Report review meeting, comments from the staff will be implemented and a draft will be submitted to the City
within two (2) weeks. The Final Report will be submitted to the City two (2) weeks after public comments are
incorporated.
Risk Management Professionals
Agreement No. 4896
The Draft Report will include two (2) electronic copies, one in the format of a PDF (with hyperlinked bookmarks
connecting Table of Contents, Index and Text Chapters) and one in the format of an editable Microsoft Word file on a
CD -ROM.
The Final Draft submission will include one (1) hard copy and two (2) electronic copies, one in the format of a PDF
(with hyperlinked bookmarks connecting Table of Contents, Index and Text Chapters) and one in the format of an
editable Microsoft Word file on a CD -ROM.
The Final submission, after incorporating any comments from the public hearing and including adoption resolutions,
will include three (3) hard copies and two (2) electronic copies, one in the format of a PDF (with hyperlinked bookmarks
connecting Table of Contents, Index and Text Chapters) and one in the format of an editable Microsoft Word file on a
CD -ROM.
All reports and deliverables will undergo a thorough quality assurance / quality control review process by the Project
Team prior to delivery. In addition, a draft of each portion of the report will be issued for key agency personnel to
review and approve, so their comments can be incorporated into the final version. -
Risk Management Professionals