CONTRACT 4440 Other CLOSEDCity of El Segundo Agreement No. 4440
TRANSIT SERVICE OPERATION AGREEMENT
BETWEEN THE CITY OF REDONDO BEACH AND
THE CITY OF EL SEGUNDO
THIS TRANSIT SERVICE OPERATION AGREEMENT (this "Agreement ") is entered into by
and between the City of Redondo Beach and Beach Cities Transit, which is a division of
Redondo Beach ( "Redondo Beach" or "BCT "), and the City of El Segundo ( "El Segundo ").
RECITALS
A. WHEREAS, on July 1, 2006, Redondo Beach and El Segundo entered into that certain
Transit Service Operation Agreement ( "First Agreement ") to enable BCT Line 109 as
described in Attachment A to take over public transportation services for the discontinued
LACMTA Line 439 for a two (2) year term.
B. WHEREAS, on July 1, 2008, Redondo Beach and El Segundo entered into that certain
Transit Service Operation Agreement ( "Second Agreement ") to decrease El Segundo's
annual funding amount, change BCT's contact information, and extend the First Agreement
for a two (2) year term.
C. WHEREAS, on December 31, 2010, Redondo Beach and El Segundo entered into that
certain Transit Service Operation Agreement ( "Third Agreement ") dated July 1, 2010 to add
a requirement that BCT and El Segundo meet to develop additional marketing strategies to
increase Line 109 ridership, input data from Line 109 in the Federal Transit Administration's
National Transit data annual report and provide those statistics to El Segundo, provide
quarterly meetings between BCT and the cities of Redondo Beach, Manhattan Beach, and El
Segundo, decrease El Segundo's annual funding amount, and extend the Second Agreement
for a one (1) year term.
D. WHEREAS, on August 16, 2011, Redondo Beach and El Segundo entered into that certain
Transit Service Operation Agreement ( "Fourth Agreement ") dated July 1, 2011 to decrease
El Segundo's annual funding amount and extend the Third Agreement for a one (1) year
term.
E. WHEREAS, on July 17, 2012, Redondo Beach and El Segundo entered into that certain
Transit Service Operation Agreement ( "Fifth Agreement ") dated July 1, 2012 to decrease El
Segundo's annual funding amount, provide that El Segundo give advance notice of its intent
to renew or terminate service upon the expiration of the Fifth Agreement, and extend the
Fourth Agreement for a one (1) year term.
F. WHEREAS, the Fifth Agreement expires on June 30, 2013, and the parties desire to
continue the agreement on the terms and conditions set forth below.
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City of El Segundo Agreement No. 4440
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. TERM
This Agreement shall be effective as of July 1, 2013, and shall have a two (2) year term
expiring on June 30, 2015. El Segundo acknowledges that an agreement in similar form to
this Agreement or an amendment shall be negotiated for continued Line 109 service beyond
June 30, 2015. In the event El Segundo intends to renew this Agreement, El Segundo shall
notify BCT of its intent to renew at least 182 days prior to the expiration of this term.
2. SERVICE DESCRIPTION
A. BCT shall operate Line 109 consistent with the maps shown in attached Attachment A,
which is incorporated by reference ( "Line 109" or the "Service ").
B. BCT shall operate Line 109 on the days of the week; service times and days; and
frequencies of service equal to or better than that which was operated by BCT
immediately before the effective date of this Agreement. The current service schedule
for Line 109 is illustrated in attached Attachment B, which is incorporated by reference.
C. BCT may adjust the route and schedule of Line 109; however, any changes or reductions
to the Service in excess of 10% of service hours shall be brought to El Segundo in writing
for review and comment prior to implementation.
D. BCT may, in its sole discretion, enter into contracts for Line 109 service with any other
provider of its choice at any time without the approval of El Segundo. BCT shall be
responsible for any and all aspects of administration of the service contract, and shall
assure that the contract includes provisions pertaining to insurance, age, maintenance and
operation of vehicles, driver qualifications and other similar provisions typical of an
agreement of that kind.
3. PASSENGER FARES
BCT may charge fares for the Service consistent with its existing fixed -route service as
described in Attachment A. BCT will accept interagency transfers with adjacent transit
operators and participate in the EZ Pass Program. BCT shall retain all farebox revenues.
BCT Line 109 passenger fare revenues shall be used to offset operation expenses.
4. FUNDING
A. El Segundo shall pay Redondo Beach for costs in associated with operating Line 109 in
accordance with this Section. El Segundo shall not pay BCT for capital costs nor shall El
Segundo provide any equipment to operate the Service.
B. FY 2013 -14: Funding from El Segundo shall be $23,646 for fiscal year 2013 -14.
FY 2014 -15: Funding from El Segundo shall be increased by 10% for fiscal year 2014-
15. Said funding may be increased up to 25% provided the following conditions are met.
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City of El Segundo Agreement No. 4440
(1) The estimated Metro Formula Allocation Procedure ( "FAP ") funding for fiscal year
2015 is less than that of fiscal year 2014 (Redondo Beach will obtain the FAP in June
of the calendar year.); and
(2) The estimated Line 109 passenger fare revenues for fiscal year 2014 are less than the
passenger fare revenues for fiscal year 2013.
In no event shall El Segundo's funding obligation under this Section 4B exceed the
foregoing amount. In the event actual fiscal year 2013 -14 or 2014 -15 Line 109 net
operating costs are less than (1) the estimated costs and/or (2) actual net operating
revenues are greater than the estimated revenues for the respective fiscal year, all excess
funds resulting from such decreased costs or increased revenues shall be reconciled and
used to reduce the final 4th quarter invoice amount for the applicable fiscal year. If Line
109 service is discontinued during the term of this Agreement and the funding amount
paid by El Segundo is greater than the actual amount incurred, El Segundo will be
refunded a prorated amount less expenses. Notwithstanding the foregoing, El Segundo's
funding contribution will be based on the number of miles of the BCT Line 109 route (as
described in Attachment A) within El Segundo's boundaries and other cities' Line 109
route miles will not factor into El Segundo's funding contribution.
C. BCT is responsible for all marketing and promotion of the Service. However, El Segundo
may advertise the Service at its sole expense in community newsletters and recreational
brochures at its sole expense. El Segundo may also advertise the Service at its sole
expense in other mediums, but any reference to BCT in such advertising must be
approved in writing by Redondo Beach. The BCT logo cannot be used without Redondo
Beach's prior approval.
D. On at least a quarterly basis, BCT will meet with El Segundo to develop additional
marketing strategies directed towards increasing BCT Line 109 ridership. El Segundo
shall provide assistance for public outreach and information to target El Segundo
residents and non - resident community members.
5. REPORTINGANVOICING
A. BCT shall report to El Segundo on a quarterly basis, all of the following data for the Line
109 Service:
(1)
Passengers carried
(2)
Revenue hours operated
(3)
Revenue miles operated
(4)
Total operating costs
B. BCT shall submit said report to El Segundo in writing within fifteen (15) days after the
end of each reporting quarter.
C. BCT shall submit quarterly invoices and required reports to El Segundo. El Segundo shall
pay BCT on a quarterly basis 1 /4 "i' of the annual funds to be provided. El Segundo shall
J
fIA^lYV�6P Pf W�uwa
City of El Segundo Agreement No. 4440
pay BCT within thirty (30) days of receipt of each quarterly report from BCT. First
payment shall be due on November 30, 2013, representing payment for July 1, 2013,
through September 30, 2013.
D. BCT shall incorporate Line 109 data into its Federal Transit Administration's National
Transit Data (NTD) annual report for the entire BCT fixed route transportation system.
BCT shall provide to El Segundo annual NTD random sampling data which provides the
statistics to estimate the number of passengers boarding and alighting by stop in El
Segundo, and the total estimated El Segundo passengers. BCT shall be responsible for
any and all aspects of administration of the service contract, and shall include provisions
pertaining to insurance.
E. El Segundo retains the right to audit the BCT's records of Line 109 Service, and to
periodically monitor the Service.
F. BCT shall schedule quarterly joint meetings with the partnering cities of El Segundo,
Hermosa Beach, and Manhattan Beach. BCT will provide a quarterly update of Line 109
services, and discuss coordinated marketing and public outreach efforts and operating and
financing issues that affect BCT services.
6. INSPECTION OF RECORDS
BCT records relevant to this Agreement shall be available for inspection by El Segundo at all
reasonable times for a period of at least three (3) years for each year or after the termination
date, whichever comes first.
7. NON - DISCRIMINATION
No person shall on the grounds of race, color, religion, national origin, ancestry, age, sex,
physical or mental disability, be excluded from participation in, or be subject to
discrimination in the operation of the Line 109 Service.
8. COORDINATION
A. BCT shall coordinate its services, to the extent practical, so that passengers transferring
between transit operators will have minimal waiting times. This coordination will require
transit agencies to communicate with each other as many weeks as possible in advance of
any planned schedule change to the services that may affect passenger transfers.
B. The El Segundo Project Manager for this project shall be the Recreation and Parks
Director, or designee. BCT coordinator for this project shall be the Recreation, Transit &
Community Services Director or his /her designee.
9. WAIVER OF BREACH
The waiver of each party of any breach of any provision of this Agreement shall not operate
or be construed as a waiver of any subsequent breach of that same or any other provision.
4�M
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City of El Segundo Agreement No. 4440
10. NOTICES
A. All notices, requests, demands, or other communications under this Agreement shall be in
writing. Notice shall be given as follows:
(1) Personal delivery. When personally delivered to the recipient: notice is
effective on delivery.
(2) First Class mail. When mailed first class to the last address of the
recipient known to the party giving notice: notice is effective three mail
delivery days after deposit in an United States Postal Service office or
mailbox.
(3) Certified mail. When mailed certified mail, return receipt requested:
notice is effective on receipt, if delivery is confirmed by a return receipt.
(4) Overnight delivery. When delivered by an overnight delivery service,
charges prepaid or charged to the sender's account: notice is effective
on delivery, if delivery is confirmed by the delivery service.
(5) Facsimile transmission. When sent by fax to the last fax number of the
recipient known to the party giving notice: notice is effective upon
receipt. Any notice given by fax shall be deemed received on the next
business day if it is received after 5:00 p.m. (recipient's time) or on a
non - business day.
Addresses for purpose of giving notice shall be as follows:
Beach Cities Transit: City of Redondo Beach
Recreation, Transit & Community Services Director
Attention: Line 109
1922 Artesia Blvd.
Redondo Beach, CA 90278
Fax Number: 310 - 798 -8273
With a copy to: City Clerk
City of Redondo Beach
415 Diamond Street
Redondo Beach, CA 90277 -2836
Fax Number: 310- 374 -0220
El Segundo: City of El Segundo
Recreation and Parks Director
Attention: Line 109
350 Main Street
5
7���A�� PC kW➢PW•
City of El Segundo Agreement No. 4440
El Segundo, CA 90245 -3813
Email:��unmi s a)elendo.org
With a copy to: City Clerk
City of El Segundo
350 Main Street
El Segundo, CA 90245 -3813
Fax Number: 310 - 615 -0529
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an
act or omission of the party to be notified, shall be deemed effective as of the first date
the notice was refused, unclaimed or deemed undeliverable by the postal authorities,
messenger or overnight delivery service.
C. Either party may change its address or fax number by giving the other party written
notice of the change.
11. SEVERABILITY
Should any part, term or provision of this Agreement or any document required herein to be
executed be declared invalid, void or unenforceable, all remaining parts, terms and
provisions hereof shall remain in full force and effect and shall in no way be invalidated,
impaired or affected thereby.
12. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of El Segundo and BCT as to those
matters contained in it. No prior oral or written understanding shall be of any force or effect
with respect to the terms of this Agreement. The Agreement may not be modified or altered
except by written amendment executed by both parties.
13. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the
language used and should not be construed for or against either party by reason of the
authorship of this Agreement or any other rule of construction that might otherwise apply.
14. GOVERNING LAW; JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of
California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles
County, California.
15. COMPLIANCE WITH STATUTES AND REGULATIONS
BCT will be knowledgeable of and will comply with all applicable federal, state, county and
city statutes, rules, regulations, ordinances and orders.
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City of El Segundo Agreement No. 4440
16. NON - LIABILITY OF CITIES
No officer or employee of either City shall be personally liable to the other, in the event of
any default or breach thereunder.
17. INDEMNIFICATION
Each party hereby agrees to defend, protect, indemnify and hold harmless the other party, its
officers, employees, volunteers, elected and appointed officials, and members of boards and
commissions from and against any and all loss, damages, costs, expenses, liabilities, claims,
demands, causes of action, proceedings, and judgments, including reasonable attorney's fees,
expert fees and costs of suit arising directly or indirectly from or in any manner related to or
in connection with or caused by the performance or failure of the party, its agents, servants or
employees to perform the services required of the party's employees under the terms of this
Agreement.
18. AUTHORITY
Each party warrants that the individuals who have signed this Agreement have the legal
power, right and authority to enter into and execute this Agreement on behalf of each
respective party.
SIGNATURES FOLLOW ON NEXT PAGE
7Wp'
�� I
City of El Segundo Agreement No. 4440
IN WITNESS WHEREOF, the parties have executed this Agreement in Redondo Beach,
California, as of th,is _ day of 12013.
CITY 01'�'REDONDO BEACH/
BC"l'
By:_
Stevefi
Mayor.
ROVED AS TO FORM:
Mike Web , City Attorney
MINI
CITY OF EL SEGUNDO
By;_
Greg Carpenter
City Manager
APPROVED AS TO FORM:
Mark D
By Karl
ATTEST:
k ,
y, it Attorney
erger, Assistant City Attorney
Manzano, City Clerk "',41iicy Weaver, City Clerk
City of El Segundo Agreement No. 4440
,IN WITNESS WIJEREOF, the parties have executed this Agreement it Redondo Beach,
Calif'ornia, as of this day of 12013,
CITY OF REDONDO BEACH/
BCT
By: . . . ... ................... __
Steve Aspel
Mayor
APPROVED AS TO FORM:
Mike Webb, City Attorney
A'rTEST-
Eleanor Maiizaiio, City Clerk
CITY OF EL SEGUNDO
By.
-Bill Fisher
M�i( Mayor
APPR VE O FORM:
Nlta,rk 1) Fletisley* City Attojney
By Ke I r, Assistant City Attorney
11L,
AT'T'EST:
Tracy W r, Clerk
City of El Segundo Agreement No. 4440
Attachment A: Line 109 Map
See attached map.
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City of El Segundo Agreement No. 4440
R,evenue Service Mile Calculations
Revised Revenue Service Miles effective July 2010 ibased on service changes effective June 28, 2009
Average Miles, Per City
Redondo Beach Los Angeles
N13 Miles
32,109,"�,
Hermosa Beach
1,90
Revised Route Miles
Manhattan'Beadh
%
Se Miles
%
Red tdo Beach ,�
2A
12.90%
X-1 ,
Los Angeles
15.59%
Z8
17,18%
Hermosa Beach
2!,2
1.6,
9W1821%
Manhattan Beach
3.4
1&28%
3.2
19.63%
,El Segundo
7,7,
4 1',40OW
&0
34,36%
Total Miles
1 8,6
100.00%
18.8
100,00%
Revised Route Mites
NB Miles
%
SB Miles
%
Redondo , 8oqoh,,,,&:Los Angoles,
ro
98AP
09
6, T , ,
31, o "
Hermosa Beach
2.2
11,83%
1,6
9V%
1anhattan"136ach,
'34
18: 8°
'34 2
19e63%"
El Segundo
71
4140%
5.6
34,36%
Revised Revenue Service Miles effective July 2010 ibased on service changes effective June 28, 2009
Average Miles, Per City
Redondo Beach Los Angeles
ASO
32,109,"�,
Hermosa Beach
1,90
10,89%,
Manhattan'Beadh
3.130,
El Segundo
6.66
38.11%
Total Miles
17.4$
m. 0,
City of El Segundo Agreement No. 4440
Revenue Service Mile Calculations
Revised Revenue Service. Mlles effective July 2010 (based an service changes effective, June 28, 2009),
NB M11 es
Rc m cndc Beach & 'Los,An elees,
Revised Route Miles
Hermosa Beach
%
SB Mlles
%
Redondo Beach,
2A,
12',(90%
301,
10029,
Los Angeles
2.9
15.59%
2.8
17,18%
On'nasa Beach
'Z2
1,6 ;
g
Manhattan Beach
3.4
1&28%
3.2
19.63%
El Segundo,
71/
41 0%,�
34.,3�a�"�� "
Total files
1&6
100.00°
163
100.L10%
Revised, Route Miles
NB Miles
%
SB Miles
Redondo,B ache& Los Angeles,
. _
�l
Hermosa Beach
2.2
11.83%
1.5
9,82%
Manhattan Beach
3A
1 .28 ''
32'
1�9A3%
El Segundo
73
41.40%
5.5
34.35%
Total files
1µl
1 1,00%
16.3'
100100O `
Revised Revenue Service. Mlles effective July 2010 (based an service changes effective, June 28, 2009),
10
Average Miles Per City
Rc m cndc Beach & 'Los,An elees,
12.09%,
Hermosa Beach
1.90
10.�9r
far hattah Beach,`
130
1 91%
El Segundo
6.65
38.1 IVO
ToWf Mlles
17,45,,,1",,,' ' ° �
� � 100.00%
10
City of El Segundo Agreement No. 4440
Attachment B: BCT Line 109 Time Schedule
See attached time schedule.
11
EFFECTIVE AUGUST 2012
NORTHBOUND
Redondo Beach -
LAX City Bus Center
City of El Segundo Agreement No. 4440
SOUTHBOUND
CD LAX City Bus Center -
Redondo Beach
+ N
`
"`°
a
q Oil
6:00
6:17
6:28
6:47
6:58
7:08
7:18
6:30
6:47
6:58
7:17
7:28
7:38
7:48
7:20
7:37
7:48
8:07
8:18
8:28
8:38
8:05
8:22
8:33
8:52
9:07
9:17
9:27
8:50
9:07
9:18
9:37
9:52
10:02
10:12
9:35
9:52
10:03
10:22
10:37
10:47
10:57
10:20
10:37
10:48
11:07
11:22
11:32
11:42
11:05
11:22
11:33
11:52
12:07
12:17
12:27
11:50
12:07
12:18
12:37
12:52
1:02
1:12
12:35
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City of El Segundo Agreement No. 4440
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